HomeMy WebLinkAbout05/20/2025 Agreement Monroe County Purchasing Policy and Procedures
ATTACHMENT D.5
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS $1,00,000.00 and Under
Axnes, inc. Estimate No. 50043
Effective Date: Upon signature
Expiration Date:
Contract Purpose/Description:
Acquisition of three(3)PNG Wireless Intercom Systems for our helicopters from Axnes,Inc..The portable radio system
will work on our existing as well as our new helicopters. It is a sole source system that works as an extension to
the existing intercom and allows crew to go wireless in demanding and noisy environments.
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Cheri Tamborski ' 305.289.6088 M FR/Stop 14A
CONTRACT COSTS
Total Dollar Value of Contract: $ 65,101.72 Current Year Portion: $ 65 101.72
(must be$100,000.00 or less) (If multiyear agreement then
requires BOCC approval,unless the
i wl aint Jilin w 4Imt ni is
sl00,000.00 or lw�kk).
Budgeted? Yes No�
Grant: $N/A County Match: $ N/A
Fund/Cost Center/Spend Cate o : Fund 101 11001,SC_00102
ADDITIONAL COSTS
Estimated Ongoing Costs: $0 /yr For: N/A
(Not included in dollar value above) (e.g.maintenance,utilities,janitorial,salaries,etc.)
Insurance Required: YES 0 NO ❑
CONTRACT REVIEW
R.L. Reviewer Date In
Department Head Signature: RL Coiina Digitally 20250507ned yR.L.Dolma
Date'.2025.05.07 12'.20'.45-04'00'
Pedro J. Mercado Digitally signed by Pedro J Mercado
County Attorney Signature: Date.2025.05.0715'.5927-04'00'
Gaelan P Jones Digitally signed by Gaelan P Jones
Risk Management Signature: Date.2025.05.12 17 25 21-04'00'
Purchasing Signature: Lisa Abreu Digitally 20250519ned yLisa Abreu
Date'.2025.05.19 15'.43'.19-04'00'
John Quinn Digitally signed by John Quinn
OMB Signature: Date'.2025.05.19 16'.0733-04'00'
Comments:
Revised BOCC 4/19/2023
Page 84 of 105
Addendum to AXNES Inc. Standard Terms and Conditions of Sale
Estimate No. 50043
Estimate Date 08/06/2024
1) Payments.
A) Monroe County (hereafter "County") shall pay in accordance with the Florida Local
Government Prompt Payment Act Florida Statute section 218.73; payment will be made after
delivery and inspection by County of the submission of invoice by Axnes Inc. (hereafter Axnes).
B) Axnes shall submit to County invoices with supporting documentation acceptable to the
Clerk, on an arrears basis. Acceptability to the Clerk is based on generally accepted accounting
principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds.
2) Severability. If any term, covenant, condition or provision of Estimate No. 50043, this
Addendum, the General Terms and Conditions of Axnes (collectively, the "Agreement") or the
application thereof to any circumstance or person shall be declared invalid or unenforceable to any
extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and
provisions, shall not be affected thereby; and each remaining term, covenant, condition and
provision shall be valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions would prevent the
accomplishment of the original intent of the Agreement. The County and Axnes agree to reform
the Agreement to replace any stricken provision with a valid provision that comes as close as
possible to the intent of the stricken provision.
3) Attorney's Fees and Costs. The County and Axnes agree that in the event any cause of
action or administrative proceeding is initiated or defended by any party relative to the enforcement
or interpretation of this Agreement, the prevailing parry shall be entitled to reasonable attorney's
fees,court costs,investigative,and out-of-pocket expenses,as an award against the non-prevailing
parry, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses in
appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement
shall be in accordance with the Florida Rules of Civil Procedure and usual and customary
procedures required by the circuit court of Monroe County.
4) Binding Effect. The terms, covenants, conditions,and provisions of this Agreement shall
bind and inure to the benefit of the County and Axnes and their respective legal representatives,
successors, and assigns.
5) Cooperation. In the event any administrative or legal proceeding is instituted against
either party relating to the formation,execution,performance,or breach of this Agreement,County
and Axnes agree to participate, to the extent reasonably required by the other party, in all
proceedings, hearings, processes, meetings, and other activities related to the substance of this
Agreement or provision of the services under this Agreement. County and Axnes specifically
agree that no party to this Agreement shall be required to enter into any arbitration proceedings
related to this Agreement.
6) Nondiscrimination. The parties agree that there will be no discrimination against any
person, and it is expressly understood that upon a determination by a court of competent
jurisdiction that discrimination has occurred,this Agreement automatically terminates without any
further action on the part of any party, effective the date of the court order. The parties agree to
comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to
nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of
1964 (PL 88-352), which prohibit discrimination in employment on the basis of race, color,
religion, sex, and national origin; 2) Title IX of the Education Amendment of 1972, as amended
(20 USC §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3)
Section 504 of the Rehabilitation Act of 1973, as amended (20 USC § 794), which prohibits
discrimination on the basis of disability; 4) The Age Discrimination Act of 1975,as amended(42
USC §§6101-6107),which prohibits discrimination on the basis of age; 5)The Drug Abuse Office
and Treatment Act of 1972(PL 92-255), as amended,relating to nondiscrimination on the basis of
drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91-616), as amended,relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, §§ 523 and 527 (42 USC
§§ 690dd-3 and 290ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient
records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.), as amended,
relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC §§ 12101 Note), as amended from time to time, relating to
nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II,
which prohibits discrimination on the basis of race, color, sex, religion, disability,national origin,
ancestry, sexual orientation, gender identity or expression, familial status or age; and 11) All
requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-
assisted programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights
Act of 1964, and as said Regulations may be amended; and 12) Any other nondiscrimination
provisions in any Federal or state statutes which may apply to the parties to, or the subject matter
of,this Agreement.
7) Covenant of No Interest. County and Axnes covenant that neither presently has any
interest, and shall not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement,and that only interest of each is to perform and receive benefits
as recited in this Agreement.
8) Code of Ethics. County agrees that officers and employees of the County recognize and
will be required to comply with the standards of conduct for public officers and employees as
delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or
acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of
public position, conflicting employment or contractual relationship; and disclosure or use of
certain information.
9) Public Records Compliance. County and Axnes shall allow and permit reasonable access
to, and inspection of, all documents,papers, letters or other materials in its possession or under its
control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
County and Axnes in conjunction with this Agreement.
10) Non-Waiver of Immunity. Notwithstanding the provisions of Sec. 768.28, Florida
Statutes, the participation of the County and Axnes in this Agreement and the acquisition of any
commercial liability insurance coverage, self-insurance coverage, or local government liability
insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability
coverage, nor shall any contract entered into by the County be required to contain any provision
for waiver.
11) Privileges and Immunities. All of the privileges and immunities from liability,
exemptions from laws, ordinances, and rules and pensions and relief, disability, workers'
compensation, and other benefits which apply to the activity of officers, agents, or employees of
any public agents or employees of the County, when performing their respective functions under
this Agreement within the territorial limits of the County shall apply to the same degree and extent
to the performance of such functions and duties of such officers, agents,volunteers, or employees
outside the territorial limits of the County.
12) Legal Obligations and Responsibilities: Non-Delegation of Constitutional or Statutory
Duties. This Agreement is not intended to,nor shall it be construed as,relieving any participating
entity from any obligation or responsibility imposed upon the entity by law except to the extent of
actual and timely performance thereof by any participating entity, in which case the performance
may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not
intended to,nor shall it be construed as,authorizing the delegation of the constitutional or statutory
duties of the County, except to the extent permitted by the Florida constitution, state statute, and
case law.
13) Non-Reliance by Non-Parties. No person or entity shall be entitled to rely upon the terms,
or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or
entitlement to or benefit of any service or program contemplated hereunder, and the County and
Axnes agree that neither the County nor Axnes nor any agent, officer, or employee of either shall
have the authority to inform, counsel, or otherwise indicate that any particular individual or group
of individuals, entity or entities, have entitlements or benefits under this Agreement separate and
apart, inferior to, or superior to the community in general or for the purposes contemplated in this
Agreement.
14) Attestations. Axnes agrees to execute such documents as the County may reasonably
require, to include a Public Entity Crime Statement, an Ethics Statement, a Vendor Certification
Regarding Scrutinized Companies and an Affidavit Attesting to Noncoercive Conduct for Labor
or Services(Attachment 1).
15) No Personal Liability. No covenant or agreement contained herein shall be deemed to be
a covenant or agreement of any member, officer, agent or employee of the parties in his or her
individual capacity, and no member, officer, agent or employee of the parties shall be liable
personally on this Agreement or be subject to any personal liability or accountability by reason of
the execution of this Agreement.
16) Conflict in Terms. In the event of a conflict between the terms of Estimate No. 50043,
this Addendum or the General Terms and Conditions of Axnes Inc., the terms of this Addendum
shall prevail.
THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
IN WITNESS WHEREOF, each party has caused this Addendum to Axnes, Inc
Master Subscription Agreement to be executed by its duly authorized representative.
AXNES, INC. MONROE COUNTY
Digitally signed by Christine
Christine Hurley Hurley
By: By:
Date:2025.05.20 15:53:16-04'00'
kus Schmitz Christine Hurley
Title: Managing Director Title: County Administrator
Date: - — 201'e' Date:
, 6NFIQE cOUNTY ATTOnNEY "
R0VE ,� 0
P"ED i)J.
AMSTA
Date 5/7/25
VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS
Project Description(s): �J v ki S L Cv-- Svc-�C - AU 13g �C���Co/p 1�Cv
Respondent Vendor Name: C.
Vendor FEIN: -' - 975t8 OS
Vendor's Authorized Representative Name and Title:
191 i C-C 10.1
Address:JSS �C'KC--Y J4 h S o J vd i S� : It I
City:cv fo yad o S v;h State: CO Zip: 3 y J
Phone Number: C>7(
Email Address: Cu-
Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for,
or entering into or renewing a contract for goods or services of any amount if, at the time of
contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List,
created pursuant to Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel.
Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a
proposal for, or entering into or renewing a contract for goods or services of$1,000,000 or more,
that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant
to s. 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.
As the person authorized to sign on behalf of Respondent, I hereby certify that the company
identified above in the Section entitled"Respondent Vendor Name" is not listed on the Scrutinized
Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1,000,000
or more is not listed on either the Scrutinized Companies with Activities in Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged in
business operations in Cuba or Syria.
I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false
certification may subject company to civil penalties, attorney's fees, and/or costs. I further
understand that any contract with the County may be terminated, at the option of the County, if
the company is found to have submitted a false certification or has been placed on the Scrutinized
Companies that Boycott Israel List or engaged in a boycott of Israel or placed on the Scrutinized
Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran
Petroleum Energy Sect r List or been engaged in business operations in Cuba or Syria.
Certified By: who is
authorized to sign on behalf th boy renced company.
Authorized Si nature:
Print Name:
Title: N-a '
Note: The Lis are vailable at the following Department of Management Services Site:
http://www.dms.myflorida.com/business operations/state purchasing/vendor information/convi
cted suspended discriminatory complaints vendor lists
MICHAEL AARON KURR
Notary Public,State of Texas
Comm.Expires 01-14-2026
' ;,�;, Notary ID 133535158
AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT
FOR LABOR OR SERVICES
Entity/Vendor Name: AY ckES
Vendor FEIN: 9 -+ -,Sl V 0 S 8t,
Vendor's Authorized Representative: Oki kW& PNC-Jai
/Na' mean Ti )
Address:
City: ro(0 ya 0 S State: CO zip: go 170
Phone Number: 14 U - -4 - C 07
Email Address: w•s c a a,xL„C-S. Co i,\-
As a nongovernmental entity executing, renewing, or extending a contract with
a government entity, Vendor is required to provide an affidavit under penalty of
perjury attesting that Vendor does not use coercion for labor or services in
accordance with Section 787.06, Florida Statutes.
As defined in Section 787.06(2)(a), coercion means:
1. Using or threating to use physical force against any person;
2. Restraining, isolating, or confining or threating to restrain, isolate, or
confine any person without lawful authority and against her or his will;
3. Using lending or other credit methods to establish a debt by any person
when labor or services are pledged as a security for the debt, if the value
of the labor or services as reasonably assessed is not applied toward
the liquidation of the debt, the length and nature of the labor or service
are not respectively limited and defined;
4. Destroying, concealing, removing, confiscating, withholding, or
possessing any actual or purported passport, visa, or other immigration
document, or any other actual or purported government identification
document, of any person;
5. Causing or threating to cause financial harm to any person;
6. Enticing or luring any person by fraud or deceit; or
7. Providing a controlled substance as outlined in Schedule I or Schedule
II of Section 893.03 to any person for the purpose of exploitation of that
person.
As a person authorized to sign on behalf of Vendor, I certify under penalties of
perjury that Vendor does not use coercion for labor or services in accordance
with Section 787.06. Additionally, Vendor has reviewed Section 787.06, Florida
Statutes, and agrees to abide by same.
Certified By: kajkt4, who is
authorized to sign on behalf o t ab ferenced company.
If/Authorized Sigl?at re:
Print ame: rt vt!
Title: aK
MICHAEL AARON KURR
'%:� Notary Public,State of Texas
Comm.Expires 01-14-2026
Notary ID 133535156
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
(Company)
"...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any
former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any
County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or
violation of this provision the County may, in its discretion, terminate this Agreement without
liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise
recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the
former County officer or employee."
(Sig ure)
Date:
STATE OF: �jGaS
COUNTY OF: Pa u a,5
Subscribed and sworn to (or affirmed) before me, by means of 12,physical presence or❑ online
notarization, on Agri i 25
(date) by racyus SCakM'.-1 -Z- (name of affiant). He/She is
personally known to me or has produced `T@Cc�� QfWefS LiUnSt (type of
identification) as identification.
``,`'YO,''i MICHACL AARON KURR
Notary Public,State of Texas
NOTARY PUBLIC ',` +T.' Comm
Ex iir 26
Notary 133535156
My Commission Expires:
ATTACHMENT 1
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to public entity, may
not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR
under a contract with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period
of 36 months from the date of being placed on the convicted vendor list."
I have read the above and state that neither Axnes Inc. (Respondent's name) nor any Affiliate has
been placed on the convicted vendor list within the last 36 months.
(Signature
Date:
STATE OF: 1 PXZ"1S
COUNTY OF: 1?a 1) !&
Subscribed and sworn to (or affirmed) before me, by means of Z?oFysical presence or ❑ online
notarization, on AM I 26 2025 (date) by
*Y(VttS ':5ChM1+-Z, (name of affiant). He/She is personally known to
me or has produced T&/45 PmerS hatys e, (type of identification) as
identification.
MICHA-L AARON KU
_ Notary Public,State of Texas NOTARY PUBLIC
Comm.Expires 01-1¢2026
Notary ID 133535156
My Commission Expires:
'A Jv4es
Axnes Inc. - General Terms & Conditions of
General—These Terms and Conditions of Sale apply to any quotation,whether written or verbal,or to any order
unless or until other Terms and Conditions are agreed and accepted by Axnes Inc., 1155 Kelley Johnson Blvd, Suite
111, Colorado Springs, CO 90820, USA. (hereinafter referred to as Supplier)in writing. Supplier's order
acknowledgement must agree in all respects with the customer's order in respect of price, description and these
Terms and Conditions of Sale to constitute a contract.
Variations—Variations to the contract of sale are by mutual agreement only,the customer's requests for variations must
be made and confirmed in writing by Supplier. Supplier may adjust dispatch times appropriately and may charge for work
done up to the variation date and subsequently as a result of the agreed variation
Dispatch — Dispatch schedules commence only when Supplier have received all the necessary information and have
accepted the order. In the event of any late dispatch or non-dispatch, Supplier shall not be liable for any consequential
loss to the customer or any other parties under any circumstances.
Prices—Prices quoted are exclusive of Tax and are quoted in USD.
Point of Sale —All goods are normally dispatched EX Works or INCO Terms as agreed with the customer prior to the
issue of a P/O. Title to the goods that are the subject of this contract shall not pass to the customer until they are fully
paid for. For all dispatches the risk passes to the customer at the point of collection of the goods by the customer's
nominated freight forwarding agent.Any fees imposed by the freight agent are for the account of the customer.
12-month Warranty—Any complaint of any defect in the goods must be made in writing within twelve months of the
date of dispatch. Supplier, if satisfied that the complaint is justified,will at their discretion repair or replace the defective
goods free of charge but shall be under no further liability whatsoever. Supplier shall not be liable for any defects that
have not been notified in writing within the twelve-month period as aforesaid,nor shall they be liable for any consequential
loss under any circumstances. For full details see Axnes standard warranty conditions Doc ref: AX- MKT-AGR-0385 at
latest issue.
Payment Terms—Standard payment terms for approved regular customers who have an established credit account
with Supplier with agreed limits are 15 days or as specified in a separate supply contract. Overdue payments are liable
to interest according to EU's directive on late payments 2011/7/EU. For non-account holders, payment terms are by
Irrevocable, non-transferable Letter of Credit or advance payment.
Late payment - Supplier reserves the right to charge interest according to EU's directive on late payments 2011/7/EU
and to adjust the terms and conditions of a contract including any credit limit, payment terms, dispatch etc, if payment
terms are not met.
Insolvency—If the customer ceases to pay his debts in the ordinary course of business,or cannot pay his debts as they
become due, or being a company that is deemed to be unable to pay its debts has a winding up petition issued against
it, or being a person commits an act of bankruptcy, or has a bankruptcy issued against him, Supplier without prejudice
to other remedies stop any delivery in progress and be entitled to charge for work already carried out. Such charge to
be an immediate debt to Supplier.
Cancellation of Orders — There can be no cancellation or suspension of any orders without Supplier's agreement in
writing. If the customer cancels the order Supplier has the right to charge the customer an amount appropriate to the
work that has been carried out up to a maximum of the value of the contract.
Loan Items—These Terms and Conditions apply to any loaned item. Notification of any defect must be made within two
days. The loaned item remains the property of Supplier at all times. It is a condition of accepting a loan item that the
recipient ensures the product and keeps it in his possession and under his control at all times. The recipient will pay for
carriage and packaging of the item both to and from Supplier's premises. Should the loan item not be returned
to Supplier within the agreed time scales(usually 30 days)then Supplier will be entitled to invoice the recipient and be
Axnes Inc., 1155KellyJohnson
Blvd,Suite 111,Colorado AX-MKT-CGL-0018-Issue P-US Terms and Conditions
Spnngs,CO 90820,USA
Mail.-post@axnes.com
www.axnes.com
'A Jw4es
Axnes' General Terms & Conditions of Sales
paid in full for the loaned item. Under these circumstances title to the item passes to the recipient upon full payment.
The item should be returned to Supplier in perfect working condition. If any damage has taken place to the loaned item
Supplier will invoice the recipient an appropriate amount to bring the unit back to full specification and cosmetic
appearance, up to a maximum of the value of the item.
Intellectual Property—The intellectual property of all items designed,developed and manufactured by Supplier resides
with Supplier. The payment of Non-Recurring Engineering (NRE)charges by a customer does not confer any rights to
the intellectual property of any designs which emanate directly or indirectly from the development. As part of
any contract,whether it includes the payment of NRE or not,the customer must accept without reservation that Supplier
is the rightful owner of all intellectual property rights for products which are supplied under contract. The customer must
not copy or allow any third party to copy the designs of any of Supplier's products.
Frequencies— Exact frequency configuration is done at production, based on customer input to available frequencies
and bandwidth in the region they are to be operated. (The system is normally configured with UHF frequencies in the
397 to 470 MHz band, and VHF frequencies in the 156 to 162 MHz band for Civil Customers). It is the sole responsibility
of the operator to make sure the aircraft or vehicle has been approved for the use of Polycon or PNG, and to ensure
that frequencies in the operating frequency range according to Polycon or PNG specification has been licensed with the
responsible radio frequency agency. Supplier is NOT responsible for any frequency licensing of the equipment.
Configuration of frequencies and channels must be discussed with Supplier prior to ordering the system.
Law — These Conditions and any Contracts are governed by the laws of State of Delaware and the courts of such
jurisdiction shall have exclusive jurisdiction to decide on any disputes arising out of or in connection herewith. Goods
specified in this agreement are shipped from Norway in accordance with Norwegian law export regulations and local
laws and may be subject to restrictions if re-exported. By accepting delivery of any portion of the delivered goods, the
recipient and/or its appointed agent agree to comply with Norwegian export regulations, local export, re-export,transfer,
and transshipment regulations. Supplier takes no responsibility for restrictions on re-export not deriving from Norwegian
law.
AxnesInc., 1155KellyJohnson
Blvd,Suite 111,Colorado AX-MKT-CGL-0018-Issue P Terms and Conditions
Spnngs,CO 90820,USA
Mail.-post@axnes.com
vvm.axnes.com
IC Ill IIII III 1 J2, Aw4es,
Axnes,Inc. bjg@axnes.com
1155 Kelly Johnson Blvd.,suite 111 +1 (719)277-6671
Colorado Springs,CO 80920 www.axnes.com
Bill to Ship to
Chief Jeff Lauraitis Chief Jeff Lauraitis
Jeff Lauraitis Jeff Lauraitis
Estimate details Sales Rep:Tre Blake
Estimate no.:50043
Estimate date:04/30/2025
Expiration date:07/31/2025
# Product or service Description Qty Rate Amount
1. AXS-SYS-0120 BST35 Mobile Base Station System 3 $12,360.00 $37,080.00
Includes:
One(1)AXS-BS-D0350-N-C3-BST35
Mobile Base Station, NVG, Black.
One(1)AXS-SW-0711 -Software, BST3X,
R2:SW crypto.
One(1)AXS-ANT-051 0-Antenna, U H F
Straight Flex 420-470 MHz, BNC.
One(1)AXS-CHG-0351 -USB Charger, US,
for BST35.
One(1)AXS-ACC-0050-Pouch, Molle for
BST3X, Black.
One(1)AXS-AID L-01 70-BST3X Ll/L2
Audio/Power Interface Cable,
TP120/AP136.
One(1)AXS-MSC-1050-Attenuator, 10dB,
HAT-10+ BNC.
One(1)AX-MSC-0502-Storm Case
iM2100, black.
2. AXS-HH-D0200-BN-C3 MP30 Handset, US-Nato, Black, 6 $3,735.00 $22,410.00
wo/Antenna
3. AXS-CHG-0300-C3 CHG30-6 Multi Charger 2 $1,640.00 $3,280.00
4. AXS-SW-0511 PNG M P30 Software-PNG M P30 SW 6 $0.00 $0.00
Package, Release 2 Crypto(Standard
unless other SW agreed)
5. AXS-ANT-0610 Antenna, H H SB 435-470M Hz w/Gasket 6 $260.00 $1,560.00
6. AX-TRG-0016 On-site customer service and training-our 1 $1,885.00 $1,885.00
qualified technical support engineers will
advise your organization on PNG system
configuration,fine-tuning,balancing,and
troubleshooting with your aircraft ICS,with
the goal to ensure the PNG system is
operating to its maximum potential for
different mission scenarios and
applications.Your company or organization
will gain essential knowledge by allowing
Axnes to educate your team and provide
them with useful hands-on information and
experience. Max.6-8 hours,limited to North
America and the Caribbean. Price only valid
in conjunction with PNG system purchase
or an installed system.
7. AX-SVC-0016 Assistance with local/state frequency 1 $556.00 $556.00
license application-In affiliation with third-
party,applications can be made through a
third party source for new frequency
assignment in the public safety spectrum of
450M Hz to 470M Hz for mission-critical
communications needs.The license is
designed for First Responders;such as
Police, Fire Fighters, Emergency Medical
Service(EMS),and utility providers
planning to use the Axnes PNG system.
Subtotal $66,771.00
Discount 2.5% -$1,669.28
Note to customer
Please refer to our General Sales Terms&Conditions,AX-M KT-CGL- Total $65,101.72
0018-Issue(P)Terms and Conditions.pdf on our website
http://www.axnes.com/quality
Estimated Lead Time: 12-16 weeks Expiry 07/31/2025
d ate
Payment Terms: Net 15 Currency: USID
Delivery Terms: Ex Works,Grimstad, Norway
AXS-HH-D0200-BN-C3 represents the Bluetooth&Night Vision
Equipped MP 30 Hand-Held Device.
Accepted date Accepted by
MONROE COUNTY FIRE RESCUE
Office of the Fire Chief
7280 Overseas Highway
Marathon,FL 33050
Phone:(305)289-6088
Memorandum
To: Lisa Abreu, Purchasing and Contract Services, Purchasing
From: RL Colina, Fire Chief, MCFR
Date: May 19, 2025
Subject: Business Justification Letter—Axnes, Inc. Radios Purchase
Monroe County Fire Rescue (MCFR) is seeking approval to purchase three (3) BST35 Mobile
Base Station Systems and related components from Axnes, Inc. on a sole source basis for our
helicopters. The radio system offers a robust range of capabilities in/outside the cabin, for all
operational requirements and since it works as an extension of the existing intercom, it allows the
crew to go wireless. The unmatched noise cancelling and robust design, make it the ideal system
for operators who work in demanding and noisy environments. Axnes is an approved supplier of
Original Equipment Manufacturers (OEM's) like Airbus, Leonardo, Sikorsky and Bell and they
are widely recognized as the industry leader within the field.
Sole Source Letter
Date: 7th February 2023
To: To whom it may concern:
This letter is to confirm that the Axnes PNG Wireless Intercom Extension System is a Sole
Source Product.
The component parts, including the proprietary software incorporated into the system is
designed, built and controlled by Axnes AS and is not available from any other source.
It is manufactured, sold and distributed worldwide, exclusively from Axnes AS in Norway or
via its subsidiary: Axnes Inc in the USA.
There are no other similar systems with the same functionality or capability of the PNG
Wireless Intercom Extension System that we are aware of at this time. There is no direct
interchangeability with systems from other manufacturers.
We thank you for your interest in our PNG Wireless Intercom Extension System.
Please do not hesitate to contact me if you require any more information or if can be
of further assistance.
Yours sincerely
Mark Panton
Chief Operations Officer
Doc Ref: AX-MKT-LTR-0354 Issue C
Axnes AS, Terje Lovasvei 1, N-4879 Grimstad, NORWAY
Org. no. N- 974 485 753 Tel +47 370 40 800 www.axnes.com
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LETTER OFAUTI iORIZ,ATION TO INSTALL
This serves as official authorization to install the Axnes AXS-SYS-0120 kit.The Axnes AXS-SYS-0120 kit, Model
Number 3TS35 is the only unit authorized in this letter for installation in the following aircraft:
N911RR, Leonardo AW-139, SN 41601; N911LK, Leonardo AW-139, SN 41605;and N911FK, Leonardo AW-139,
SN 41606.
The Axnes AXS-SYS-0120 kit must be installed into each aircraft by MCSO Maintenance department and all
appropriate FAA requirements and paperwork will be completed for each aircraft by MCSO Director of
Maintenance prior to use.The Axnes AXS-SYS-0120 kit includes the one (1)AXS-BS-D0350-N-C3 Mobile Base
Station, One(1)AXS-ANT-0510 Antenna, UHF,One(1)AXS-CHG-0351 USB Charger,One(1) Pouch, One (1)AXS-
ADL-0170 Audio/Power Interface Cable, and One(1)AXS-MSC-1050 Attenuator, 10dB.Any location changes to
the placement of the unit,changes to model of unit, changes to any part numbers within the kit or change of
aircraft model void this authorization and roust be re-evaluated prior to any further use.
Sincerely,
John Earnhardt
Director of Aviation Maintenance
Dated: February, 25 2025
�.
10
Director of Aviation Maintenance
FLORIDAMONROE COUNTY,
REQUEST FOR WAIVER OF INSURANCE REQUIREMENTS
It is requested that the insurance requirements,as specified in the County's Schedule of Insurance
Requirements,be waived or modified on the following contract.
Contractor/Vendor: Axnes Inc.
Project or Service: PNG Wireless Intercom System
Contractor/vendor 1155 Kelly Johnson Blvd, Suite 111, Colorado Springs,CO 80920
Address&Phone#:
719-277-6671
General Scope of Work: Providing Wireless Intercom System to the aerospace and defense industry
Reason for Waiver or After consulting with our insurance provider,we were informed that they
Modification: cannot offer this type of coverage for us.
Policies Waiver or
Modification will apply to: Sale of PNG Wireless Intercom System-to Monrow County
for use on EMS heycopters.. ._�
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Signature of Contractor/Vendor: t (� T. i¢ �`u s `Sc, F ,' /-Iu�6�ci �,LeC 0_)
J {J
Date: 05/07/25 Approved Not Approved
Risk Management Signature:_
U
Date: GL waived upon request due to vendor being sole source of mission-critical
—produ`ct per FR
County Administrator appeal:
Approved: Not Approved:
Date:
Board of County Commissioners appeal:
Approved: Not Approved:
Meeting Date: