HomeMy WebLinkAboutItem C11 C11
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
June 18, 2025
Agenda Item Number: C 11
2023-4101
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Vick
N/A
AGENDA ITEM WORDING: Approval of a resolution authorizing the County Administrator to
sign all amendments, modifications, and other necessary documentation, including reimbursement
requests for the Federally funded HMGP Generators Phase I FDEM Grant#H0820 [Project#4337-524-
R].
ITEM BACKGROUND:
In order streamline and expedite the process for approving and executing future amendments,
modifications and all other necessary documentation, including reimbursement requests in connection
with this Grant, we are requesting authorization for the County Administrator or her designee to execute
these items on behalf of the BOCC.
The Federal Emergency Management Agency (FEMA) previously approved an HMGP grant
application from Monroe County on June 15, 2022, to receive Federally funded appropriations for
Local Emergency Management and Mitigation Initiative DR-4337-524-R (Contract # H0820). This
grant is for Back-up Generators - Phase I for forty-five (45) critical facilities.
PREVIOUS RELEVANT BOCC ACTION:
• 12/11/24 - BOCC approved grant Modification#2 which extended the grant Project#4337-524-R
(Contract# H0820) for one year to January 31, 2025.
• 4/17/24 - BOCC approved grant Modification#1 which extended the grant Project#4337-524-R
(Contract# H0820) for one year to April 30, 2024.
• 6/21/23 - BOCC approved an Agreement with Matern Professional Engineering, Inc.
• 3/22/23 - BOCC gave approval to negotiate with Matern Professional Engineering, Inc. who was
the highest ranked respondent to the RFQ for Engineering Design Services of Generators for
Critical Facilities.
• 6/15/22 - BOCC approved Federally funded appropriations for Local Emergency Management
and Mitigation Initiative DR-4337-524-R(Contract# H0820).
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INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
HMGP Generators Resolution- County Administrator FDEM Grant#H0820 [Project#4337-524-R].pdf
FINANCIAL IMPACT:
N/A
609
RESOLUTION NO. -
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, AUTHORIZING THE COUNTY
ADMINISTRATOR OR HER DESIGNEE TO SIGN ALL AMENDMENTS,
MODIFICATIONS, AND OTHER NECESSARY DOCUMENTATION IN
CONNECTION WITH STATE OF FLORIDA, DIVISION OF
EMERGENCY MANAGEMENT CONTRACT NUMBER H0820;
PROJECT NUMBER 4337-524-R
WHEREAS, on August 1, 2022, the Monroe County Board of County
Commissioners (BOCC) and the Florida Division of Emergency Management (FDEM)
entered into Federally Funded Grant Agreement Number H0820 (Grant); Project
Number 4337-524-R by which FDEM granted $396,000.00 in Fixed Capital Outlay
funds to Monroe County for the purchase and installation of generators to reduce
and/or mitigate the damage that might otherwise occur from severe weather or other
hazards in Monroe County, Florida, Phase I; and
WHEREAS, Monroe County wishes to streamline and expedite the process for
approving and executing future amendments, modifications and all other necessary
documentation including reimbursement requests in connection with this Grant; and
WHEREAS, there is a valid public purpose to this BOCC action, in that the
delegation of authority to the County Administrator or her designee to execute future
documentation will eliminate delays that would otherwise be caused by requiring such
items to be brought before the BOCC for approval and would therefore be consistent
with the goals of the BOCC to streamline the agenda process and to maximize the use
of available grant funding sources.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, AS FOLLOWS:
1. The foregoing recitals are true and correct and are incorporated by reference
herein.
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2. The County Administrator or her designee is hereby authorized to execute, on
behalf of the BOCC, all amendments, modifications, and other necessary
documentation in connection with the FDEM Grant #H0820 including, but not
limited to, reimbursement requests and close-out documents, after review and
approval by the Office of Monroe County Attorney.
3. If any section, sentence, clause, phrase or word of this Resolution is held invalid
or unconstitutional by a Court of competent jurisdiction, then said holding shall
in no way affect the validity of the remaining portions of this Resolution.
4. This Resolution shall become effective immediately upon adoption.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a regular meeting of the BOCC held on June 18. 2025.
Mayor James K. Scholl, District 3
Mayor Pro Tern Michelle Lincoln, District 2
Commissioner Craig Cates, District 1
Commissioner David Rice, District 4
Commissioner Holly Merrill Raschein, District 5
(Attest)
BOARD OF COUNTY
COMMISSIONERS OF MONROE
KEVIN MADOK, CLERK OF COURT COUNTY, FLORIDA
By: By:
As Deputy Clerk Mayor
M ONROE COUNTY ATTOIAIWIE','f°'S.(>FFICE
APPROVED AS TO FORM
PH
DATE:
2
611