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HomeMy WebLinkAboutItem C23 C23 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting June 18, 2025 Agenda Item Number: C23 2023-3714 BULK ITEM: Yes DEPARTMENT: Employee Services TIME APPROXIMATE: STAFF CONTACT: Bryan Cook- Employee Services AGENDA ITEM WORDING: Approval of a Resolution Authorizing the Clerk of Court and Comptroller to Write Off a Receivable Debt of$5,872.62 related to Unpaid Educational Reimbursement of Former Employee Mary Napoli. ITEM BACKGROUND: Pursuant to Section 2.12 of the Monroe County Personnel Policies &Procedures Manual, employees may receive reimbursement for certain costs related to higher education, including but not limited to tuition expenses. To qualify for said reimbursement, employees are required to commit to a minimum of two (2)years of employment with Monroe County. Former Department of Emergency Services Employee Mary Napoli was reimbursed education expenses in the amount of$10,411.89 and separated from Monroe County employment before the minimum 2-year period required under the PPM. An outstanding balance of$5,872.62 remains due and owed by Ms. Napoli to Monroe County. Following review of available options by the County Attorney's Office, it has been determined impracticable to pursue legal action against Ms. Napoli for the remaining unpaid balance of reimbursed education expenses. Factors such as Ms. Napoli's relocation outside the State of Florida and discrepancies on her reimbursement forms are expected to raise complications that would cause the expense of such legal action to outweigh the expected recovery. This item seeks BOCC approval to write off the outstanding balance of$5,872.62 as an noncollectable debt. PREVIOUS RELEVANT BOCC ACTION: INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: 883 DOCUMENTATION: Mary Napoli Garnish Final Paycheck Find Expense_Reports (8).xlsx Resolution -2025 M. Napoli Educational Reimbursement Write Off.pdf FINANCIAL IMPACT: Write Off Accounts Receivable $5,872.62 884 Expense Report Expense Report Number Company Expense Report Status Expense Report: B-EXP- B-EXP-1221-00001296 Monroe County Board of Approved 1221-00001296 County Commissioners Expense Report: B-EXP- B-EXP-0522-00000804 Monroe County Board of Approved 0522-00000804 County Commissioners Expense Report: B-EXP- B-EXP-1222-00002149 Monroe County Board of Approved 1222-00002149 County Commissioners Expense Report: B-EXP- B-EXP-0223-00000328 Monroe County Board of Approved 0223-00000328 County Commissioners Expense Report: B-EXP- B-EXP-0623-00001238 Monroe County Board of Approved 0623-00001238 County Commissioners 885 Pay To Payee Type Expense Report Date Memo Employee: Mary Napoli Employee 12/13/2021 Education reimbursement for CPP 570: GIS for Hazards Analysis class for Emergency Management and Homeland Security Master's Program Employee: Mary Napoli Employee 5/4/2022 Reimbursement for CRJ- 554 Homeland Security class for my masters program Spring 2022 Employee: Mary Napoli Employee 12/12/2022 Reimbursement for CRJ- 553 Terrorism/WMD class tuition and textbook for my master's program Fall 2022 - October 12 to December 2, 2022 Employee: Mary Napoli Employee 2/27/2023 Reimbursement for CPP 512 Exercises and Planning class tuition and textbook for my master's program Spring 2023- January 9 - February 28, 2023. Employee: Mary Napoli Employee 7/4/2023 PAF-560- Community Resilience Class as part of my MA in Emergency Management& Homeland Security Reimbursed Expenses (Term within 2 Years of completed class) Garnishment of Final Paycheck PPE 11/4/2023 Balance due 886 Total Amount Currency Expense Payee Paid Credit Card Paid 2,006.00 USD Yes 2,085.99 USD Yes 2,116.66 USD Yes 2,091.96 USD Yes 2,111.28 USD Yes 10,411.89 (4,539.27) $ 5,872.62 887 RESOLUTIONNO. -2025 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, TO AUTHORIZE THE CLERK OF COURT AND COMPTROLLER TO WRITE OFF A RECEIVABLE DEBT OF $5,872.62. THE DEBT IS A RESULT OF AN UNPAID EDUCATIONAL REIMBURSEMENT REGARDING FORMER EMPLOYEE MARY NAPOLI. WHEREAS, Monroe County Board of County Commissioners (`Board') has an Educational Assistance Program and Policy (`Policy') that provides for reimbursement to employees of qualifying higher education costs and tuition expenses to employees; and WHEREAS, the Policy stipulates that if an employee leaves employment before two (2) years have passed, the employee owes back all funds paid to the employee by Monroe County for tuition and other qualifying higher education expenses; and WHEREAS, an employee in the Emergency Management Department, Mary Napoli, participated in in this program, received educational reimbursements totaling $10,411.89, and left Monroe County employment prior to the minimum two (2) year employment period required under the Policy; and WHEREAS,Napoli's end of employment accrued leave balance payout in the amount of$4,539.27 was applied to her balance of tuition expenses to partially reimburse Monroe County, leaving an outstanding balance of$5,872.62 that the County has thus far been unable to collect from Napoli; and WHEREAS,the Employee Services Department has consulted with the County Attorney's Office and determined that due to factors such as Napoli having relocated outside the State of Florida and discrepancies with Napoli's reimbursement forms, the expense of pursuing legal action against Napoli to collect the outstanding balance of her tuition expenses would likely outweigh any sums recovered; and WHEREAS,the outstanding balance of$5,872.62 remains on Monroe County's financial ledger as a pending receivable, which must be disposed of via action of the Board; and WHEREAS,the Board now wishes to write off the amount of$5,872.62 as an uncollectable debt. 888 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, THAT: The Board authorizes the Clerk of the Court and Comptroller to write off the receivable debt of $5,872.62. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting held on the I81h of June 2025. Mayor James K. Scholl Mayor Pro Tem Michelle Lincoln Commissioner Craig Cates Commissioner David Rice Commissioner Holly Merrill Raschein BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA (SEAL) BY: MAYOR JAMES K. SCHOLL ATTEST: KEVIN MADOK, CLERK APP"RO TED.AS TO FORM AND LEGAL SUFFICIENCY MONROE COUNTY ATTOR]C Y'S, OFFICE AS DEPUTY CLERK La4f- Gaekin P. Jones, Kssistant.Comity Attorney Date 06.03.25 889