HomeMy WebLinkAboutItem C23 C23
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
June 18, 2025
Agenda Item Number: C23
2023-3714
BULK ITEM: Yes DEPARTMENT: Employee Services
TIME APPROXIMATE: STAFF CONTACT: Bryan Cook- Employee Services
AGENDA ITEM WORDING: Approval of a Resolution Authorizing the Clerk of Court and
Comptroller to Write Off a Receivable Debt of$5,872.62 related to Unpaid Educational
Reimbursement of Former Employee Mary Napoli.
ITEM BACKGROUND:
Pursuant to Section 2.12 of the Monroe County Personnel Policies &Procedures Manual, employees
may receive reimbursement for certain costs related to higher education, including but not limited to
tuition expenses. To qualify for said reimbursement, employees are required to commit to a minimum
of two (2)years of employment with Monroe County. Former Department of Emergency Services
Employee Mary Napoli was reimbursed education expenses in the amount of$10,411.89 and separated
from Monroe County employment before the minimum 2-year period required under the PPM. An
outstanding balance of$5,872.62 remains due and owed by Ms. Napoli to Monroe County.
Following review of available options by the County Attorney's Office, it has been determined
impracticable to pursue legal action against Ms. Napoli for the remaining unpaid balance of reimbursed
education expenses. Factors such as Ms. Napoli's relocation outside the State of Florida and
discrepancies on her reimbursement forms are expected to raise complications that would cause the
expense of such legal action to outweigh the expected recovery. This item seeks BOCC approval to
write off the outstanding balance of$5,872.62 as an noncollectable debt.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
883
DOCUMENTATION:
Mary Napoli Garnish Final Paycheck Find Expense_Reports (8).xlsx
Resolution -2025 M. Napoli Educational Reimbursement Write Off.pdf
FINANCIAL IMPACT:
Write Off Accounts Receivable $5,872.62
884
Expense Report Expense Report Number Company Expense Report Status
Expense Report: B-EXP- B-EXP-1221-00001296 Monroe County Board of Approved
1221-00001296 County Commissioners
Expense Report: B-EXP- B-EXP-0522-00000804 Monroe County Board of Approved
0522-00000804 County Commissioners
Expense Report: B-EXP- B-EXP-1222-00002149 Monroe County Board of Approved
1222-00002149 County Commissioners
Expense Report: B-EXP- B-EXP-0223-00000328 Monroe County Board of Approved
0223-00000328 County Commissioners
Expense Report: B-EXP- B-EXP-0623-00001238 Monroe County Board of Approved
0623-00001238 County Commissioners
885
Pay To Payee Type Expense Report Date Memo
Employee: Mary Napoli Employee 12/13/2021 Education reimbursement
for CPP 570: GIS for
Hazards Analysis class for
Emergency Management
and Homeland Security
Master's Program
Employee: Mary Napoli Employee 5/4/2022 Reimbursement for CRJ-
554 Homeland Security
class for my masters
program Spring 2022
Employee: Mary Napoli Employee 12/12/2022 Reimbursement for CRJ-
553 Terrorism/WMD class
tuition and textbook for my
master's program Fall 2022
- October 12 to December
2, 2022
Employee: Mary Napoli Employee 2/27/2023 Reimbursement for CPP
512 Exercises and Planning
class tuition and textbook
for my master's program
Spring 2023- January 9 -
February 28, 2023.
Employee: Mary Napoli Employee 7/4/2023 PAF-560- Community
Resilience Class as part of
my MA in Emergency
Management& Homeland
Security
Reimbursed Expenses
(Term within 2 Years of
completed class)
Garnishment of Final
Paycheck PPE 11/4/2023
Balance due
886
Total Amount Currency Expense Payee Paid Credit Card Paid
2,006.00 USD Yes
2,085.99 USD Yes
2,116.66 USD Yes
2,091.96 USD Yes
2,111.28 USD Yes
10,411.89
(4,539.27)
$ 5,872.62
887
RESOLUTIONNO. -2025
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, TO AUTHORIZE THE CLERK OF COURT AND COMPTROLLER TO
WRITE OFF A RECEIVABLE DEBT OF $5,872.62. THE DEBT IS A RESULT OF AN
UNPAID EDUCATIONAL REIMBURSEMENT REGARDING FORMER EMPLOYEE
MARY NAPOLI.
WHEREAS, Monroe County Board of County Commissioners (`Board') has an
Educational Assistance Program and Policy (`Policy') that provides for reimbursement to
employees of qualifying higher education costs and tuition expenses to employees; and
WHEREAS, the Policy stipulates that if an employee leaves employment before two
(2) years have passed, the employee owes back all funds paid to the employee by Monroe
County for tuition and other qualifying higher education expenses; and
WHEREAS, an employee in the Emergency Management Department, Mary
Napoli, participated in in this program, received educational reimbursements totaling
$10,411.89, and left Monroe County employment prior to the minimum two (2) year
employment period required under the Policy; and
WHEREAS,Napoli's end of employment accrued leave balance payout in the
amount of$4,539.27 was applied to her balance of tuition expenses to partially reimburse
Monroe County, leaving an outstanding balance of$5,872.62 that the County has thus far
been unable to collect from Napoli; and
WHEREAS,the Employee Services Department has consulted with the County
Attorney's Office and determined that due to factors such as Napoli having relocated outside the
State of Florida and discrepancies with Napoli's reimbursement forms, the expense of pursuing
legal action against Napoli to collect the outstanding balance of her tuition expenses would likely
outweigh any sums recovered; and
WHEREAS,the outstanding balance of$5,872.62 remains on Monroe County's
financial ledger as a pending receivable, which must be disposed of via action of the Board; and
WHEREAS,the Board now wishes to write off the amount of$5,872.62 as an
uncollectable debt.
888
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, THAT:
The Board authorizes the Clerk of the Court and Comptroller to write off the receivable debt of
$5,872.62.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting held on the I81h of June 2025.
Mayor James K. Scholl
Mayor Pro Tem Michelle Lincoln
Commissioner Craig Cates
Commissioner David Rice
Commissioner Holly Merrill Raschein
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
(SEAL) BY:
MAYOR JAMES K. SCHOLL
ATTEST: KEVIN MADOK, CLERK
APP"RO TED.AS TO FORM AND LEGAL SUFFICIENCY
MONROE COUNTY ATTOR]C Y'S, OFFICE
AS DEPUTY CLERK La4f-
Gaekin P. Jones, Kssistant.Comity Attorney
Date 06.03.25
889