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Home My WebLink AboutItem C28 C28 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting June 18, 2025 Agenda Item Number: C28 2023-4141 BULK ITEM: Yes DEPARTMENT: Project Management TIME APPROXIMATE: STAFF CONTACT: Cary Vick n/a AGENDA ITEM WORDING: Approval of a Resolution approving the receipt of a donation by the Key West Art and Historical Society for the Key West Lighthouse New Restroom and Storage Buildings Project. This project is primarily funded by TDC grants. ITEM BACKGROUND: The Project Management Department applied for and was awarded two (2) grants by the Tourist Development Council(TDC) for a total of$586,500.00 for the construction of two (2) new small buildings on the Key West Lighthouse property - one building for a new ADA accessible restroom and one building for storage. A selection-based Request for Proposals (RFP)was advertised and posted to Bonfire in March 2024 with bids due April 24, 2025. A total of four (4)bids were received and a selection committee meeting was held on May 23, 2025. Pedro Falcon Contractors, Inc. was selected as the highest ranked responsible proposer by the selection committee members. Pedro Falcon Contractor's bid was $2,325 over the total TDC grants. Project Management staff contacted the Key West Art and Historical Society(KWAHS)who manage the Key West Lighthouse property and asked if they would be willing to fund the budget shortfall. KWAHS stated they would and provided a letter confirming their commitment. In order to ensure this project is fully budgeted, staff is asking for Approval of a Resolution approving receipt of the donation of$2,325.00 from KWAHS to fund the budget shortfall. (Staff is asking for approval to award the construction agreement to Pedro Falcon Contractors for this project, also at the June 18, 2025 BOCC meeting as a separate agenda item.) PREVIOUS RELEVANT BOCC ACTION: 11/19/24 - BOCC approved list of TDC funded County projects for FY25 6/18/25 -Agenda also includes request to approve Agreement with Pedro Falcon Contractors for the 1172 construction of the KW Lighthouse New Restroom& Storage Buildings INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval of Resolution DOCUMENTATION: Resolution-Acceptance of Donation from K WAHS.pdf FINANCIAL IMPACT: Total Dollar Value of Contract: $588,825.00 Total Cost to County: $0.00 TDC Grants Total: $586,500.00 KWAHS Donation: $2,325.00 Current Year Portion: $0.00 Budgeted: Yes Source of Funds: 117-77052 & 117-77054 - TDC Grants Insurance on file - Builder's Risk Insurance will be requested prior to commencement of construction (project still needs permits) 1173 RESOLUTION NO. -2025 A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS APPROVING THE RECEIPT OF A DONATION BY THE KEY WEST ART & HISTORICAL SOCIETY FOR IMPROVEMENTS TO THE HISTORIC KEY WEST LIGHTHOUSE. WHEREAS,the Key West Lighthouse property represents a significant historic site listed on the National Register of Historic Places; and WHEREAS, the Key West Lighthouse building constitutes a historic brick masonry lighthouse completed in 1848, with additions in 1894; and WHEREAS,the Key West Lighthouse property is owned by Monroe County and operated as a museum for the benefit of the public by the Key West Art and Historical Society; and WHEREAS, on July 20, 2023, Monroe County received a grant from the Monroe County Tourist Development Council to fund the construction of a new Restroom Building and Storage Building on the grounds of the Key West Lighthouse to enhance the public amenities on the property and improve the functionality thereof, and WHEREAS, on July 30, 2024, Monroe County received a second grant from the Monroe County Tourist Development Council for additional funding for the construction of a new Restroom Building and Storage Building on the grounds of the Key West Lighthouse to enhance the public amenities on the property and improve the functionality thereof, and WHEREAS,on March 8,2025,a Request for Proposals was issued by the Monroe County Project Management Department soliciting qualified contractors to perform the construction of the new Restroom Building and Storage Building on the grounds of the Key West Lighthouse; and WHEREAS, on May 23, 2025, Pedro Falcon Contractors, Incorporated was selected as the responsible and responsive contractor/respondent submitting the highest ranked proposal to the competitive solicitation for the construction of the new Restroom Building and Storage Building on the grounds of the Key West Lighthouse; and 1174 WHEREAS, notwithstanding the submission of the highest ranked proposal by Pedro Falcon Contractors, Incorporated for the construction of the new Restroom Building and Storage Building on the grounds of the Key West Lighthouse, the proposal amount nevertheless exceeded the funds available through the grants from the Monroe County Tourist Development Council to perform the work; and WHEREAS, in order to address the shortfall in funding and to facilitate the progress toward the construction of the new Restroom Building and Storage Building on the grounds of the Key West Lighthouse, the Key West Art and Historical Society has agreed to donate to Monroe County the sum of Two Thousand, Three Hundred, Twenty-Five Dollars ($2,325.00) as set forth in Exhibit A, hereto. NOW THEREFORE,BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA, THAT: Section 1. The Board hereby accepts the donation in the amount of $2,325.00 submitted by the Key West Art and Historical Society to Monroe County. Section 2. The Board hereby directs that said funds be placed in Fund 117-366000-RC_00316 to fund the shortfall between the contract amount and the funds available through the grant from the Monroe County Tourist Development Council. Section 3. Such donation shall not be due and payable to Monroe County unless and until all permits and regulatory approvals are received by Pedro Falcon Contractors, Incorporated from the City of Key West and a Notice to Proceed for the construction is issued by the Monroe County Project Management Department. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, this 18t' day of June 2025. Mayor James K. Scholl, District 3 Mayor Pro Tem Michelle Lincoln, District 2 Commissioner Craig Cates, District 1 Commissioner David Rice, District 4 Commissioner Holly Merrill Raschein, District 5 (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA BY BY Deputy Clerk Mayor James K. Scholl 2 MONROE COUNTY ATTOMNEY"'S OFFCE APPROVED A$TO FORM Jo"..„ S COUNTY ATTORNEY 1175 DAaTe 6-06-7075 EXHIBIT A 3 1176 WFST May 23, 2025 Contract/Budget Administrator Monroe County Project Management iioo Simonton St. Rm. 2-216 Key West, FL 33040 RE: KW Lighthouse New Restroom/Storage Building Budget Breanne, This letter serves as confirmation that the Key West Art and Historical Society (KWAHS) will cover the budget shortfall of$2,325 (based on the total TDC project funding of $586,50o and Pedro Falcon Contractors' bid of$588,825). This will allow for the contract amount to be fully funded. This is an important project for the continued successful operation of the Key West Lighthouse and Keeper's Quarters. KWAHS is grateful for the support from the TDC, Monroe County Project Management, and Monroe County BOCC. Should you need any additional information, please let me know know. Kind regards, Executive Director Lighthouse&Keeper's Key West Museum of Art& inert East M artellllo 'I'c;nnessee Williams Quarters Museum History Museum Museum 938 NUiitehead Street 281 ITront Street 350I Sowh Roosevelt Blvd. 513 Truman Ave. Kev West,FI,33040 Kev West,FI,33040 h,ev West,hL 33040 IMF v West,hL 33040 305.294.0012 305.295.6616 305.296.3913 305.204.4527 1177