HomeMy WebLinkAboutItem M2 M2
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
June 18, 2025
Agenda Item Number: M2
2023-4118
BULK ITEM: Yes DEPARTMENT: Clerk
TIME APPROXIMATE: STAFF CONTACT: Liz Yongue
N/A
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via disposal
or advertise for bid.
ITEM BACKGROUND:
F.S. 274.05-274.07 and Monroe County Purchasing Policy state that the Board of County
Commissioners shall approve the disposal of items that have been declared to be surplus by the
Property Manager within the office of the Clerk of the Courts. Each of the items on the attached list has
been certified by its department to be of no value. Once disposal is approved, the items will be removed
from the Fixed Asset Inventory List.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
June 2025 BOCC Delete Packet.pdf
FINANCIAL IMPACT:
2089
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 06/18/2025 Department: Clerk of Courts
Bulk Item: Yes Staff Contact/Phone#: Michael Stanek 3543
AGENDA ITEM WORDING Approval to remove surplus equipment from inventory via
disposal or advertise for bid.
ITEM BACKGROUND: F.S. 274.05-274.07 and Monroe County Purchasing Policy state that the
Board of County Commissioners shall approve the disposal of items that have been declared to be surplus
by the Property Manager within the office of the Clerk of the Courts. Each of the items on the attached
list has been certified by its department to be of no value. Once disposal is approved, the items will be
removed from the Fixed Asset Inventory List.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF_- ki C-0—MME"—N" D_AT I ON'S""S: A—pp r o v al
—"—
TOTAL COST: INDIRECT COST: —_--,-,---BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: N/A SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Attorney OMB/Purchasing— Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION:, AGENDA ITEM
Revised 6/15
2090
e
ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Staneck Property Clerk FROM: Bill Morris
Finance Dept., Stop 8 DATE: 5/23/2025
M.C. Serial Asset Date Original& Est.
I.D.Number Number Purchased Present Value
7375 MJPRVWC Lenovo Thinkstation D31 Desktop Computer 8/1/2012 5481 .33 0.0
..........--,
7376 MJPRVWB Lenovo Thinkstafion D30 Desktop Computer 8/6/2012 5481.33 0.0
11908(New)8949(old) MJ042K7Y Lenovo ThinkStation P310 Desktop Computer 9/13/2016 2312.00 0.0
9790 R90SXRPM Lenovo T580 laptop 1/29/2019 1526.00 / 0.0
10081 PF1D3DRV Lenovo T590 laptop 10/21/2019 1324.99 0.0
10318 PFLTKAT9 Lenovo T590 laptop 5/18/2020 1444.99 24.08
10373 ODKKC59057 Panasonic Toughbook laptop 6/26/2020 3850.00 128.33
............. .......
10374 ODKKC59082 Panasonic Tough book laptop 6/26/2020 3850.00 / 128.33
..................
0 A 1 ;7
CHECK OLNLEJD APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxx-.— APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR RE EST.
y signed by Bill Morris
Date:2025.05.23 10:47:47
Bill Morris """' 5/23/2025
PREPARED BY- 04,00,
Signature Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR D0.11Y69n edbyAlan
Alan MacEachern!VlacEsdiern
APPROVAL: Data:2025.05.30 09:50:52-U'09 05/30/2025
Signature Date:
Alan MacEachern
Print name
RETURNED COMPLETED& SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
2091
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ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Staneck --,Property Clerk FROM: Bill Morris
Finance Dept., Stop 8 DATE: 5/23/2025
Serial Asset Date Original St.
I.D. Namberpmmm Number mm IT Descri tion Purchased Present Value
..............—
10375 ODKKC59116 Panasonic Toughbook laptop 6/26/2020 3850.00 128.33
11899 R90MJ7LD Lenovo T560 laptop 5/1/2017 1407.0010.0
.............
11904 R90PQXSK Lenovo T570 laptop 1/5/2018 1534.85 / 0.0
20000143 SMP25S25V Lenovo Thinkbook 15G3 laptop 3/22/2022 1069.88 / 374.46
20000145 SMP25S1KJ Lenovo Thinkbook 15 G2 laptop 3/22/2022 1069.88 / 374.46
20000184 SMP25SDDP Lenovo Thinkbook 15 G2 laptop 3/22/2022 1069.88 / 374.46
20000251 MJPRVVX Lenovo Thinkstation D32 Desktop Computer 8/6/2012 5863.34 0.0
" Units beyond reasonable repair
.................
K i CHECK
jj APP
ROPRIATE
, PPROPATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxx APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON;FOR RE( ST:
Digitally signed by Bill MorrisBill Morris Date:2025.05.23 11:15:34 5/23/2025
PREPARED BY: -04'00'
7Signature Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR Digitally signed by Alan
Alan MacEachern ZE-sh-,n
APPROVAL: Date:2025.05.30 09:61:29-04'00' 05/30/2025
Signature Date:
Alan MacEachern
Print name
RETURNED COMPLETED& SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
2094
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ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Staneck Property Clerk FROM: Bill Morris
Finance Dept., Stop 8 DATE: 5/23/2025
Serial Asset Date Original &Est.
I.D.Number Number Descri IPKon Purchased Present Value
20000279 MJOAFMR2 Lenovo T590 laptop 1/16/2020 1314.99 / 0.0
20000453 PF2YNJ70 -k Lenovo T1 5 laptop 11/09/2021 1497.00 /449.10
20002640 PF20OP36 Lenovo X1 laptop 1/11/2019 2653.20 0.0
.. ........ .......
Units beyond reasonable repair
CHECK ONES---p I
)-APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxx APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR.U(QUES_T;
1411111 IiIII by Bill Mani,
Bill Morris Date:2025.06.02 07:38:39 5/30/2025
PREPARED BY: -04'00'
Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR Digitally sign
ed by Alan MacEachernM.cE.chwn 05/30/2025
APPROVAL: Date:2025.05.30 09:51:58-04'00'
Signature Date:
Alan MacEachern
Print name
RETURNED COMPLETED& SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
2097
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ATTACHMENT 8.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: µMichael Stanek _...rv....
DATE:..,Property Clerk FROM: Hank Kokenzie
a Finnce Dept.,Stops 5120/2025
MC . Serial Asset Date Original&Est
I D Number Number Descrittion ...._.._ Purchased µww Present Value
3750 �CNBGD69421 Printer 09/16/2004 $1247 00/$0 00
5765 JPFC65401H Color Printer 09/08/2006 $4223.00/$0.00
6628 jJPRL84S06L �HP-6050 Printer 09/30/2008 $3413 00/$0 00
6630 CNOBNO2109 HP 300ON Printer 09/30/2008 $1102.00/$0.00
8475 149OMHN425001 Synology Storage 08/21/2015 $2475.00/$0.00
9336 9CLF6B40A992 Unitrends Backup 02/22/2018 $8402 00/$0 00
20000087 JPRL84506P HP 9050 Printer 09/30/2008 $3413.00/$0.00
$0.00
... ... .. . ... ._ _.. . . _ .__. _.
CHECK oNE.j1.j APPROPRIATE LINE BELOW,
APPROVAL TO ADVERTISE FOR BIDS.
x APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO
REASON FOR RE('WEST: Items have been replaced with newer working
equiptment.End of life and not working.
r -" l ~
Signature _.�,. .,+
PREPARED BY: �• �--''... a
( Date:
t,► i/� t
Print name
DEPARTMENT DIRECTOR '
APPROVAL: "��, k� � ,4.w.��.� �" �1 �hOL6
Sign�iare Date /
l name
RETURNED COMPLETED& SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.Bt1CC 2/15/2023(S-3)
Page 51 of 106
2099
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek , Property Clerk FROM:_"''", Hemeyer
�www
Finance Dept., Stop 8
DATE: 5/13/25
M.C. Serial Asset Date Original& Est.
I.D. Number Number Description Purchased Present Value
4248 13445563 Physio Battery Charger Bank 5/10/01 $1,667.23/$0.00
4132 13428064 _ Physio Battery Charger Bank 5/10/01 $1,667.23/$0.00
6306 36321031 Medtronic Battery Charger Bank 2/20/08 $1,657.97/$0.00
CHECK ONE IAA,P,PROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: „
REASON FOR REIUEST:
Equipment is old, non-functional and obsolete.
PREPARED BY 5/13/25
Zully K. Hemeyer Digitally signed by Z°' K.Heme
g Y
Date.2025.05.13 OB 30:53-04'00'
Si natur� � ..�_ .�.............-��.
g e Date:
Zully Hemeyer
Print name
DEPARTMENT DIRECTOR
APPROVAL: Digitally signed by R.9:L.00 5/13/25
R. L. Colina Date 2025.05.7309:37:OD-04'00'
Signature Date:
R.L. Colina, Fire Chief
Print name......._..... ...........�...... ..
RETURN URN C ONIPL ;t'ED & ^^IGNI:'D O:
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek ,Property Clerk FROM: Fire Rescue
Finance Dept., Stop 8
DATE: 5/13/25
M.C. Serial Asset Date Original &Est.
I.D. Number Number Descri !ion Purchased Present Value
11773 CB1100337 Maytag Commercial 8/30/22 $1,099.00/$476.23
CHECK ONE APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: _w
REASON FOR RE. OUE$
Equipment is nonfunctional and repair costs exceed value and amount of new purchase.
PREPARED BY: Zully K. Hemeyer DaW202�a 13 ey;°3.50 5/13/25
Signature Date.
Zully Hemeyer
Print name -
DEPARTMENT DIRECTOR ry�
APPROVAL: R. L. Colina DigitallysigrtedbyR.L.Win. 5/13/25
Date:2025.05,13 11:54:36.04'g0'
Signature Date:
R. L. Colina, Fire Chief
RETURN COMPLETED & SIGNED TO:
nOCC 2/15/2023(S3) CLERK PROPERTY MANAGER—STOP 8
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ATTACHMENT 13.2
MONROE COUNTY
TO: Michael Stanek INVENTORY DELETION REQUEST Fire Rescue
Property Clerk FROM:-.
Finance Dept., Stop 8 DATE: 5/13125
M.C. Serial Asset Date Original&Est.
I.D. Number Number Descri)tion Purchased Present Value
7388 253313-01 POWER UNIT 8/9/12 $8,355.30/$0.00
4647 N9034 TELESCOPING RAM 9/26/01 $2,591.01/$0.00
4679 12654 HURST CUTTER 12116/04 $3,738.60/W00
3689 684535 RAM 4/22/94 $1,608.60/$0.00
6856 N14453 HURST RAM 4/8/10 $1,300.00/$0,00
4643 N1030 32"SPREADER 9/26/01 $5,985.881$0,00
4646 N991 TRACTOR CUTTER 9/26/01 $3,477.54/$0.00
..........
8607 4.81_CRX2560 :MOTOROL A APX RADIO 12/17/15 3,880.45/0.00
..j
CHECK ONE(I APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQILEST-.
Assets are non-functional and obsolete.
Zully K. Herneyer 119hally ogned by Zuby K.Hemayer 5/13/25
PREPARED BY: Date:2025M.13 12:11 i52-04'00'
Signature ——------....... Date:
Zully Hemeyer
Print name
DEPARTMENT DIRECTOR
R. L. Colina DigiLally signed by R.L.Colina 5/13/25
APPROVAL: Date:2D25D5.13 12:11 A 1.04'00'
Signature Date:
R.L. Colina, Fire Chief
Print name
RETURN CON'1111..,ETED & SICNEDTO:
BOCC 2/15/2023(S3) CLERK STOP 8
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ATTACHMENT 13.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: 'Michael Stanek brae r C'ler !] .Supervisor of Elections
Finance Dept.,Stop S
AT°�: 5/15125
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Property Clerk FROM: Fire Rescue
Finance Dept., Stop 8 DATE: 5/21/25
M.C. Serial Asset Date Original& Est.
I.D.Number Number Descri tion Purchased Present Value
3367 51931 SPREADER, HURST-LAYTON 5/11/94 $3,942 1$0.00
7407 253298-12 Hurst Combi Tool 9/14/12 $6,230.45/$0.00
3603 77624 HURST MIGHTY-BITE CUTTER 11/30/94 $2,929,50/$0.00
.......... ........... .......
CHECK ONE Aj_LAPPk APPR
OPRIATE LINE BF BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
UASQN FOR RE(VEST:
Assets are non-functional and obsolete.
ligiWy$0�d by ZJy K.H.—yr
PREPARED BY: Zully K. Hemeyer Date:2025.05,21 14AS:08.04'00' 5/21/25
Signature Date:
ZuIly Hemeyer
Print name
DEPARTMENT DIRECTOR
R. L. Colina Digitally ipd by R.L.CoM. 5/21/25
APPROVAL: Data;2026.05 21 14A6:09-D4W
Signature Date:
R. L. Colina, Fire Chief
RETURN COMPLETED & SICNED TO:
BOCC 2/15/2023(S3) CLERK PROPERTY MANAGER—STOP 8
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Property Clerk FROM:Zully Hemeyer
Finance Dept., Stop S
DATE: 5/30/25
M.C. Serial Asset Date Original& ESt.
I.D. Number Number Descri tion Purchased Present Value
10768 None NXR Oven 4/30/21 $2,199.001$0.00
CHECK ONE Imp'.APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR RR EtUEST:
Stove no longer functions and actually caught fire.
by Zy K.Hem
PREPARED BY: Zully K. Hemeyer Da,,:ily 2025.d3096b740-04'00'w 5/30/25
Signature Date:
Zully Hemeyer
Print name
DEPARTMENT DIRECTOR
APPROVAL: R. L. Colina Dig L.1lysiq.dbyR.L.Coli- 5/30/25
pwtx:2025.05.30 16:58:26-04'00'
Signature .._...., .__. .._ Date: ._...___..�......
R. L. Colina, Fire Chief
Print nam.e..m�....__.._.�...,......�.m.m.._..�......�.
Itt"J'1114N C'01NIIII.t "FED & SIC NI'D T():
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ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek PropertyClerk FROM:State Attorney
Finance Dept., Stop 8'-"""
DATE:
M.C. Serial Asset Date Original&Est.
I.D. NumbermIT Number T lv '
ber D Purchased Present Value
7012 244636 FUJITSU F16130C SCANNER 01/10/2011 1 ,995.00/0.00
................. ........ ........---------
7535 3K1 RBW1 LATITUDE E6430 01/18/2013 1,057.48/0.00
.................
........................
...............
8733 5NROK72 DELL LAPTOP E6540 05/16/2016 1 ,113.77/0.00
...............
CHECK QNE_(j)APPIR_QPRL&IE LINE BtLQ)K:
APPROVAL TO ADVERTISE FOR BIDS.
_x APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FORIEQU51 Obsolete and or Failed
PREPARED BY:
Signature Date:
Print name
DEPARTMENT DIRECTOR
APPROVAL: 5/30/25
Signaq,4e Date:
Jack Buccellato
Print name
RETURNED COMPLETED& SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
2115
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ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek ......-,Property Clerk FROM:-State Attorney
Finance Dept., Stop 8
DATE: —,,,-,-.
...........M.C. Serial Asset Date Original St.
lo ..
I.D. Number Number jvLg cri Purchased Present Value
8744 5SR9Y42 24 PORT SWITCHES 06/10/2016 1,597.42/0.00
8745 DVR9442 24 PORT SWITCH 06/10/2016 1,597.42/0.00
8746 2714JB2 SAS COMPUTER DRIVE 06/10/2016 17,465.89/0.00
..........
9185 CND7154584 HP Z-BOOK WORKSTATION 06/27/2017 1,708.12/0.00
CHECK ONE 1),APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
x APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON LQR REQ) EST: OBSOLETE and or FAILED
PREPARED BY:
Date:
Print name
DEPARTMENT DIRECTOR
APPROVAL: 04/11/2025
Signa�lullre Date:
Jack Buccellato
Print name
RETURNED COMPLETED& SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
2117
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ATTACHME7B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Property Clerk FROM:Tax Collector
Finance Dept., Stop 8
DATE: 5/30125
M.C. Serial Asset Date Original& Est.
I.D.Number Number Descrittion _ Purchased Present Value
7159 CNU1294KD PROBOOK LAPTOP 9/2/11 999.00/0.00
_. .._...... __........ _... .. .._.. . _....._W ................_.....
CHECK ONE jjj APPROPRIATE LINE BELOW:,
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
READ',®:� 1ITFOR REUEST,,m
No longer in use
5/30/2
PREPARED BY: S ,� ,� �^' µ 5
gr ature ,. r Date:
Mike Kerns
Print name
DEPARTMENT DIRECTOR5/30/25
APPROVAL:
Signature. ..__...._._ Date:_..�.........�w.
Sam Steele
. ............. —...LL.
Print name
RETURN Ct.'IytPt.ETI; SIt=:D>I"Q:t;
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