HomeMy WebLinkAbout06/01/2025 to 11/30/2026 Monroe County Purchasing Policy and Procedures
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS,$100,000.00 and Under
r�ntract_vIt.:_.CANON FINANCIAL SERVICES 187646
_...... ....
Effective Date: 6I112025
Expiration Date. 11/30%2098 ,
Contract Purpose/Description:
-.7
18 month FMU Lease under Naspo FL 187640 for 1)Oanop, ilu ruucit al"%A ra 0 2 IY,- 0'11 6A
Reptaeeirtent copies for the DigPineKey office.
De` rkment ,
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Michelle YzenaS 2556 0-614 peps' fit . ,#11
CONTRACT COSTS
Total Dollar Value of Contract: $ 3,673.62 Current Year Portion: $ 816.36
(must be$100,000 00 or less) -- (If multiyear agreement then
requires BOCC approval,unless the
folC fl Is
$II�,().Qlilul vl(?or lu° s)
Budgeted? Yes No o
Grant: $ County Match: $, .....
Fund/Cost Center/S end Cate O : 180-52502 SC_00050
ADDITIONAL COSTS
Estimated Ongoing Costs: $62500/yr For: Copier meter usage charges&monthly svc fee
(Not included in dollar value above) (e.g.maintenance,utilities,janitorial,salaries,etc.)
Insurance Required: YES ❑NO iR
CONTRACT REVIEW
Reviewer An Date In
Department Head Signature: D to Z 2505 5 R5 Gr-0
RICK Griffin Date ozs,os.lsnss:39 oaao
Digitally signed by Kelly Dugan
County Attorney Signature: Kelly Dugan Date 2025 05 16 08 26 33-04'00'
Digitally signed by Jaclyn Flail
Risk Management Signature: Jaclyn Flatt Dale:202505,1910:1557 0400
_.
Digitally s gned by L sa Abreu
Purchasing Signature: Lisa Abreu Dole:2D2505,19155a 13 oaoD'
D'g tally 'g d by John Quinn
OMB Signature: John Quinn Dt,2025.052.1a0901 onar
Comments:
Revised BOCC 4/19/2023
Page 84 of 105
ml�.
'c Pniii,m ui m:d(1l1i m 1;olllmaiifm iins
PROPOSAL FOR MC BUILDING DEPARTMENT
imageRUNNER ADVANCE DX C3926i
The imageRUNNER ADVANCE DX C3900 Series is designed to enable enhanced office
productivity and m deliver high-quality color output for demanding office environments.
These intelligent systems provide an intuitive user experience and support Canon's range
of holistic business solutions. The imageRUNNER ADVANCE DX C3926i model delivers
speeds of up to 26 ppm for black-and-white and color(LTR) and scan speeds of up to 270
ppm for 2 sided scanning. The imageRUNNER ADVANCE DX C3900 Series is built on
the FIFTH Generation imageRUNNER ADVANCE platform and offers standard Universal
Login Manager (ULM), UFR 11/PCUPS Printing, HOD Encryption Kit, Wireless LAN and
Remote Operators Software Kit, automatic firmware updates.
♦ WORKFLOW EFFICIENCY- Increase productivity and grow your business with efficient,
streamlined workflows. *Ease of Use *Personalized Experience *Mobile Workflow Support
*Built-in Intelligence *End to End Creativity.
• COST MANAGEMENT- Designed to deliver cost savings to help maximize return on
investment. *Cost Saving Solutions for: 1). Information Technology 2). Output Management 3). IT
and Infrastructure 4). Admin and Purchasing
SECURITY- The imageRUNNER ADVANCE Platform offers a range of security capabilities to
help facilitate the confidentiality, accessibility, and availability of your information. *Authentication
*Document Security *Data & Network Security.
-4, DEVICE AND FLEET MANAGEMENT- Canon's advanced capabilities for device
management can help ease IT burdens and maximize productivity. *Sands of the Keys Total
Installation and Smart User Support*Advanced Administration and Management Tools *Efficient
Monitoring and Diagnostics
QUALITY AND RELIABILITY- The imageRUNNER ADVANCE platform has been
designed with your business needs as the primary focus. *Outstanding Quality *Award-Winning
Technology*Universal Design
SUSTAINABILITY- „Less than one watt of power in sleep mode, new low- heat toner uses
less fuser heat. *Energy Efficiency *Eco-Conscious Design *Energy Star Rated
PRICING- 18 month FMV state contract lease under NASPO 4100000 24
NASPO ACS FL 187646 for $204.09 per month for (1)- Canon imageRUNNER
ADVANCE DX C3926i plus 711 B&W pages and 300 color pages per month for
$27.03. Total price of $231.12 per month
Options Include- Cabinet Unit.
OEM toner, parts and labor maintenance agreement to include 711 B&W pages and 300
color pages for$27.03 per month. Overages billed at $0.0106 per B&W copy and
$0.0650 per color copy. Includes all toner, service, parts and labor excluding paper
and staples.
Any questions, please call me at (305) 783-8002
John Ribble * Account Executive * Sand RftiWe 1 \gi'�tsigine edby
ey
Confirmed Proposal falls under Enterprise Aternate Contract Hurley Date:2025.06.16
Source 00000-24-NASPO-ACS State Contract 07:55:56-04'001
Christine Hurley,County Administrator
Kelly Dugan, sst. ourity Attorney 52025
c °tl m III
d�
w w w w w w w
o �
a' w w w
ems.... Q ® w w.-.. .r 4 - -.- .. -.w -
i�..
ZI
9 16
} LL
Q:N
lQ a
o e Xe a E w w w 5 � Q ace
LL
cs ci ci
o o d o',.o 0 o au:
_ uA
E as . � �
o
o o gi o
f� 0 0
m C N e o w Z y $ o uu
055
c c Z E Z
W� oe >S w � w w w w Z
0 0
w o 0
Q 0 0 0
U U c U a$ e a o 0 0 0
0 0
0 0 0 0 0 o d o o o
i0 oc5' a o Z
o a o
0 0 0
o 0 0 0
o 0 0 ® o
U .. �Z o 0 0 0 0 ® o o
0
0
iam N 0 0 0' 0 ] w
L L O L d .Y r m ._
E Q a Q Q U $ y
o Z
E E m
E m E o f e
U w c w w W e N J
w w N w w w w w
w
m
� mo o w w w,. www w <a w w.w w w wen 0
E -
,o ry e
W
N n 6f ap
E m r
o, LL
o e w LLI
O w Z w w w w w -w w - O
�...„
Z LL U e. o E $ U
� 00
_ r
° cv o c
O a 2 '° >n E F-
rc
g J w rc mw'i w w w w x
O
ra _ � ww www d d w wwwww wwww
z � o
a CY
re
x
0 0
O `w @ a
N o o S oN Il
um
Z Z
U U a,r U d r n