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HomeMy WebLinkAboutItem D01 D1 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting July 16, 2025 Agenda Item Number: D1 2023-4151 BULK ITEM: Yes DEPARTMENT: Tourist Development Council TIME APPROXIMATE: STAFF CONTACT: Ammie Machan N/A AGENDA ITEM WORDING: Report of Agreements for Contracted goods and services as previously approved in the 2024-2025 Marketing Plan by the TDC and BOCC. ITEM BACKGROUND: The TDC approved the FY 2025 Marketing Plan at their meeting of February 5, 2025. The following items were approved in the FY 2024-2025 Marketing Plan: Two agreements for Connect Marketplace August 25-27 (See Marketing plan page 97-Attached) One agreement is for appointment trackers/takers for staff for corporate segments and the second agreement is for appointment trackers/takers for the Leisure (RTO) segments and a dedicated email to tour operator database. PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the FY 2025 Marketing plan at the February 19, 2025 meeting. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION: No action is needed. This is a report to transmit to the BOCC all agreements for goods and services as needed to implement the approved items in the 2024-2025 Marketing Plan. The TDC approved the FY 2025 Marketing Plan at their meeting of February 5, 2025. The BOCC approved the Marketing Plan at the February 19, 2025 meeting. DOCUMENTATION: Connect_RTO_with_Addendu _and_TC.pdf 1585 Connect—CORP—with—Addendum—and TC.pdf FY-2025—Marlceting_Plan—and—Media Plans pg 97.pdf FINANCIAL IMPACT: 76066-SC 00066 1586 181p, Connecting people,places and ideas ffill, r fJt[[N kN010001 r0m,J) Company Address 15TenhnukogyPkwy South Suite 25O Created Date 5/7/2-025 Norcross, ~^ Expiration Date 5/7/2-025 UG Quote Number 00035785 |ONumber 10-00098108 Bill To 3406 North Roosevelt Blvd Corp DBA@ait Account Name 3406Nurth Roosevelt Blvd Corp DBAVisit Florida Keys Florida Keys Bill ToAddress 34O6 North Roosevelt Blvd Corporation, Key Account Number 1010627 Weat, FL.33O4O-3238 Contact Information Contact Name Dianne Schmidt Sales Person Frey Darrow Email Fax (770)582-9888 IMmtehm|Contmct AccoundngContact EmmiL 0rgmnizmtionNmme:____________ Phone:_______ EmmiL PhoneNumber__________ 2025 Appointment .00 Connect International Marketplace Connect International MEGA Taker August 25-27th Marketplace 2025 Dedicated Email 1 $600.00 dedicated email to tour operator Owned Travel Marketing NA 77 database Grand Total $4.750.00 Custonmmir Representative Connect Representative oocuSigned by'. Signature: 8i Date: Date: 6/24/2025 P�emoeoign and fax back to77�582-S8S8oremmi|to orden@coUinoonmedim.com PAY NOW WITH CREDIT CARD Terms&Conditions 11 understand and acknowledge -the terims and conditions -that are -found on Addendum VFK Contract Terms and Conditions 3406 North Roosevelt Blvd. Corporation d/b/a Visit Florida Keys (herein after "VFK" or "Customer" and Tarsus Connect LLC (herein after Connect or"Company") agree as set forth below. VFK and Connect hereby enter into this addendum with Connect Marketplace CORP Agreement ("Agreement") and agrees to the following: This Agreement includes and incorporates the Connect Marketplace RTO agreement, the delegate terms and conditions, the Digital Products terms and conditions, and this Addendum. To the extent that any terms conflict, the language as set forth in this Addendum shall supersede any other terms and shall be binding. VFK is a not-for-profit corporation that supports the Monroe County Tourist Development Council and is funded by tourist development taxes which are administered by the Monroe County Board of County Commissioners (County). The following provisions are required by law and policy. This Agreement is subject to the approval of the payment of the expenditure under this Agreement by the County. No valid contract exists, and no payment shall be made until approval bythe Monroe County Board of County Commissioners. This Agreement is a Public Record under Chapter 119, Florida Statutes. The parties agree to comply with Chapter 119, Florida Statutes. Payment will be made in accordance with the Local Government Prompt Payment Act, 218.70, Florida Statutes. Payments due and unpaid under the Agreement shall bear interest pursuant to the Local Government Prompt Payment Act. Company shall submit to VFK invoices with supporting documentation that are acceptable to the Monroe County Clerk and Comptroller (Clerk). Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. Travel, as approved by VFK, shall be reimbursed to the Company, but only to the extent and in the amounts authorized by Section 112.061, Florida Statutes and in accordance with Monroe County Code Chapter 2, Art. III, Div 3 and Monroe County Travel Policies. The County's indemnification is limited and subject to the sovereign immunity provisions of Sec. 768.28, Florida Statutes. This Agreement shall not exceed $150,000.00. Any automatic renewal is subject to this not to exceed amount of$150,000.00 Maintenance of Records: Company shall maintain all books, records, and documents directly pertaining to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives, shall have 5573 reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of this Agreement and for five years following the termination of this Agreement. If an auditor employed by VFK, the County or the Clerk determines that monies paid to Company pursuant to this Agreement were spent for purposes not authorized by this Agreement, Company shall repay the monies together with interest calculated pursuant to Sec.55.03; FS, runningfrom the date the monies were paid to Company. Governing Law, Venue, Interpretation, Cost and Fees: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the Customer and Company agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. This Agreement shall not be subject to arbitration. Attorney's Fees and Costs: The Parties agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement,the prevailing party shall be entitled to reasonable attorney's fees and court costs, as an award against the non-prevailing party, and shall include attorney's fees and court costs in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. Nondiscriminiation: Event Coordinator and County agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. Event Coordinator and County agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1)Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination in employment on the basis of race, color, religion, sex, and national origin; 2)Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of disabilities; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107)which prohibits discrimination on the basis of age; 5)The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8)Title VIII of the Civil Rights Act of 1968 (42 USC s.3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code, Chapter 14,Article II,which prohibits discrimination on the basis of race, color, sex, religion, disability, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11)Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties hereto, or the subject matter of, this Agreement. Public Records Compliance: Company must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article I of the Constitution of Florida. VFK and Company shall allow and permit reasonable access to, and inspection of, all documents, records, papers, 5574 letters or other"public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Customer and Company in conjunction with this contract and related to contract performance. The Customer shall have the right to unilaterally cancel this contract upon violation of this provision by Company. Failure of Company to abide by the terms of this provision shall be deemed a material breach of this contract and the Customer may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. Company is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Non-Waiver of Immunity: Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of Customer and Company in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage or local government liability insurance pool coverage shall not be deemed a wavier of immunity to the extent of liability coverage. Non-Reliance by Non-Parties: No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and VFK and the Company agree that neither the Customer nor the Company or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual orgroup of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superiorto the community in general or for the purposes contemplated in this Agreement. No Personal Liability: No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of VFK in his or her individual capacity, and no member, officer, agent or employee of VFK shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. E-Verify System: In accordance with F.S. 488.095,Any Contractor or subcontractor shall register with and shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees hired by Company during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees hired by the subcontractor during the Agreement term. Any Subcontractor shall provide an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Company shall comply with and be subject to the provisions of F.S. 448.095. Non-Collusion Affidavit- Company by signing this Agreement, according to law on my oath, and under penalty of perjury, depose and say that the person signing on behalf of the firm of Company, the bidder making the Proposal for the project described in the Scope of Work and that I executed the said proposal with full authority to do so; the prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; the statements contained in this affidavit are true and correct, and made with full knowledge that VFK and 5575 Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. Indemnification and Hold Harmless- The Company covenants and agrees to indemnify and hold harmless VFK, the Monroe County Tourist Development Council, Monroe County and Monroe County Board of County Commissioners, its officers and employees from third party liabilities, damages, losses and reasonable costs, including but not limited to, reasonable attorneys'fees, to the extent caused bythe negligence, recklessness, or intentional wrongful conduct of the Company, subcontractor(s) and other persons employed or utilized by the Company in the performance of the contract. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. This indemnification shall survive the expiration or early termination of the Agreement. Insurance—VFK has the following insurance policies: General Liability$1,000,000 Workers' Comp $100,000 as per Florida Statutes VFK will not obtain or be required to obtain any other policies imposed by Company Tarsus Connect LLC Organization Name ®DocuSigned by: 125059713DEB418... Signature vp, sales Title 5576 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Delegate Terms and Conditions These terms and conditions apply between the person, firm, company or other entity specified on your booking form ("you" or "your") and the Informa Group company that is the owner, organizer, operator and/or manager of the event/conference ("Informa"), for attendee / delegate registrations for the event specified on your booking form ("Event"). Please read them carefully as they contain important information. By submitting your registration to attend the Event ("your registration") you agree to be bound by these terms to the exclusion of all other terms. If you do not agree to be bound by these terms Informa will be unable to accept your registration. 1. Registration Confirmation ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... Your registration (whether submitted directly by you or on your behalf) is an offer to Informa to attend an Event which is subject to Informa's acceptance in writing (which may include (without limitation) email). A binding contract between Informa and you will only be formed when written confirmation of acceptance ("Confirmation" or "Confirmed") is sent by Informa to you (whether or not it is received) using the contact details you provided at the time of registration. You should contact Informa if you have not received Confirmation within 5 days of your registration, but in any event if Confirmation is not sent within 14 days of Informa receiving your registration, your registration will be deemed to be accepted unless Informa notifies you otherwise. Informa reserves the right in its sole discretion to refuse to accept your registration. 2. Fees and Payment Terms ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... 2.1 You will pay Informa the fees specified in your booking form for the Event ("your fees"). Payment of your fees must be received in full and in cleared funds 5577 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash by Informa from you in accordance with Informa's payment terms from time to time in force but in any event not later than 48 hours before the Event. If payment of your fees in full is not received before the Event, Informa may (at its sole discretion) either require such payment as a condition of your access to the Event or refuse or block your access to the Event (whether physical or virtual). No refunds of any proportion of your fees already paid (if any) will be made and any balance of your fees will remain due and payable where access to an Event is refused under this Condition 2.1 . 2.2 All discounts can only be applied at the time of registration and discounts cannot be combined. All discounts are subject to Informa's approval. Discounts for group registrations are only valid for the number of delegates specified on your booking form. If the number of delegates that actually attends the Event is (for any reason) less than the number specified in your booking form, then Informa may (at its sole discretion) change your fees to reflect the number of delegates that actually attend the Event in line with Informa's published prices then in force. Any additional sums payable to us as a result shall be paid in line with this Condition 2. 2.3 Prices for each Event are correct at the time of publication. Informa reserves the right to change the prices at any time but changes will not affect registrations which have already been confirmed by Informa. 2.4 It is the intent of the parties that Informa will receive payment of your fees net of all applicable taxes, including without limitation, sales, VAT, service or withholding taxes ("Taxes"), all of which shall be paid solely by you. If and to the extent that any Taxes are levied upon, or found to be applicable to, the whole or any portion of the payment of your fees, the amount of such payment shall be increased by an amount necessary to compensate for the Taxes (including any amount necessary to "gross up" for Taxes levied on the increase itself). 3. Cancellation by You ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... 3.1 Except as may be otherwise expressly advised as part of the particular Event's registration process, you may cancel your registration in accordance with, and subject to the terms and conditions of, this Condition 3: 5578 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... If you cancel your registration... Then... ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 100% of your fees can be applied to 91 days before the Event the purchase of another Informa product within 1 year of such cancellation ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 75% of your fees can be applied to the purchase of another Informa 61 -90 days before the Event product within 1 year of such cancellation (it being understood that the remaining 25% will be forfeited and retained by Informa) ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 50% of your fees can be applied to the purchase of another Informa 31 -60 days before the Event product within 1 year of such cancellation (it being understood that the remaining 50% will be forfeited and retained by Informa) ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 0-30 days before the Event 100% of your fees will be forfeited and retained by Informa Please note that any cancellation will result in the forfeiture of any multi- registration discount. No cancellations are accepted once any part of a single or multi registration party has accessed the pre-Event networking or partnering facilities, applications or platforms. All cancellations must be sent by email to connect.cancellations@informa.com marked for the attention of Customer Services and must be received by Informa. You acknowledge that the crediting of your fees to the purchase of another Informa product in accordance with Condition 3 is your sole remedy in respect of any cancellation of your registration by you and all other liability is expressly excluded. 3.2 Substitutions with employees from your organisation are welcome at any time but in all other respects delegate registrations are issued for your personal use only and cannot be shared with any person during the Event. You may not purchase registrations as agent for any third party, sell or otherwise transfer your registration to others, or exploit the registration commercially or non- commercially in any way. 5579 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash 4. Change to or Cancellation of the Event by Informa 4.1 Informa may (at its sole discretion) change the format (including, without limitation, from a physical in-person Event to a virtual Event and vice versa), speakers, participants, content, venue location and programme or any other aspect of the Event at any time and for any reason, whether or not due to a Force Majeure Event, in each case without liability. 4.2 Informa may (at its sole discretion) change the date or cancel an Event at any time for any reason. Where Informa changes the date or cancels the Event for any reason except due to a Force Majeure Event (in which case the terms of Condition 4.3 shall apply) Informa shall automatically transfer your registration to any rearranged Event that Informa chooses to organise (acting in its sole discretion). If you promptly, and not more than 21 days after being notified by Informa of the new date(s) of the Event, notify Informa in writing that you do not wish to attend the rearranged Event or if Informa elects not to rearrange the Event then you will (as your sole remedy) be entitled, at your discretion, to receive either a credit note or a refund in respect of your fees received by Informa. After expiry of the 21 day notification period set out above you may still cancel your registration for the rearranged Event. Condition 3 above shall apply with reference to the new dates and an administrative charge may be payable. 4.3 Where a Force Majeure Event has or may have (in Informa's sole discretion) an adverse impact on: (i) the ability of Informa to hold the Event at the planned venue or on the planned date; or (ii) the Event generally, then Informa shall be entitled but not obliged (in its sole discretion) to either: (i) provide an alternative format, facility or venue for the Event; and/or (ii) reschedule the Event. Any of your fees received by Informa shall be applied to any rearranged or rescheduled Event held pursuant to this Condition 4.3 and you shall not be entitled to object to such rearranged or rescheduled Event or have any right to claim any compensation in respect thereof. If Informa is unable or elects not to rearrange or reschedule the Event pursuant to this Condition 4.3, then you will (as your sole remedy) be entitled, in your sole discretion, to receive either a refund or credit note in respect of your fees received by Informa. 4.4 These terms and conditions shall equally apply in respect of any rearranged or rescheduled Event organised by Informa pursuant to Conditions 4.2 and 4.3. 5580 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash 4.5 For the purpose of these terms and conditions "Force Majeure Event" means any event or circumstance arising that is beyond the reasonable control of Informa (including but not limited to governmental laws, ordinances, regulations, requisitions, restrictions, guidelines, recommendations or action, imposition of sanctions, embargo, military action, acts or threats of terrorism or war, mob, civil commotion or riot, health scares (including without limitation, epidemic and pandemic (e.g., COVID-19), whether or not new, ongoing or recurring), fire, acts of God, flood, drought, earthquake, severe weather, disaster, disruption to transportation, third party contractor/supplier failure, venue damage or cancellation, industrial dispute, strikes, labour disputes, interruption/failure of utility service, lack of commodities or supplies, accidents, nuclear, chemical or biological contamination, speaker or participant cancellation or withdrawal, or any other comparable calamity or casualty). 4.6 To the fullest extent permitted by the applicable law, Informa shall not be liable to you for any loss, delay, damage or other liability incurred resulting from or arising in connection with the cancellation or date change of the Event howsoever arising or any venue change. You acknowledge and agree that the provisions of Conditions 4.1 , 4.2 and 4.3 set out your sole remedy should the Event be changed, postponed or cancelled and all other liability of Informa is expressly excluded. 5. Access to and Use of an online Event Platform ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... lfyou have access to Streamly(as defined below)included in your booking form, then the terms of this Condition 5 apply to your use of Streamly. 5.1 You undertake to be responsible for any technical requirements needed to enable you to access the Event website, app or other platform provided to you in relation to an Informa product or service, which may include Informa's Streamly video streaming service platform available at https://streamly.video/ ("Streaml)(") which hosts multimedia recording(s) of the Event and other non-Event related content available for on-demand video streaming and may include "partneringONE" and/or "partneringONEplus" (a business-to-business platform product that acts as a community through which users can network and contact each other and find potential business prospects) available to attendees of 5581 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash Events within the life sciences vertical organised by the EBD Group of Informa (together the "Event Platform"). 5.2 We do not guarantee that the Event Platform will operate continuously, securely or without errors or interruption, and we do not accept any liability for its temporary unavailability. We do not guarantee that the Event Platform and/or any content thereon (including, without limitation, any content available for download) will be free from viruses, infections, Trojan horses, worms and/or any other code that has contaminating or destructive properties. 5.3 You must not attempt to interfere with the proper working of the Event Platform (for example, by attempting to circumvent security or tamper with, hack into or otherwise disrupt any computer system, server, website, router or any other internet connected device). 5.4 You agree to comply with any website terms of use and/or fair or acceptable use policies indicated on any website on which the Event Platform is hosted, including but not limited to https://informaconnect.com/terms-of-use/ and any terms of use on www.Streamly.video from time to time. To the extent your Event booking includes Streamly or access and membership to "partneringONE" and/or "partneringONEplus" you/delegate(s) agree to be bound by the terms of use available at https://informaconnect.com/terms-of-use/ in respect of such use. To the extent of any conflict between these delegate terms and conditions and the terms of use available at https://informaconnect.com/terms-of-use/, the website terms of use shall govern (but only to the extent of such conflict). 5.5 We do not endorse or accept any responsibility for the content, or the use of, any goods or services that may be identified or described on the Event Platform and we shall not be liable for any loss or damage caused or alleged to be caused by or in connection with use of, or reliance on, any content, goods or services available on or through the Event Platform or any website or other resource referenced therein. 5.6 Informa may issue you with a username and password. Usernames and passwords are confidential and remain the property of Informa at all times and may not be sold, assigned or transferred to any third party without our permission. Your username and password are personal to you. You hereby agree that you will not permit others to use your username or password and you will 5582 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash be and remain liable for the acts of any person using your username and password. 5.7 Any multimedia recording(s) or videos, posts, messages, or other materials, information or data you supply or upload to the Event Platform where that Event Platform is Streamly will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such user generated content for any purpose. You hereby waive any moral rights in any user generated content to the extent permitted by applicable law. 5.8 Any posts, messages, or other materials, information or data that you supply or upload to the Event Platform where that Event Platform is "partneringONE" and/or "partneringONEplus" will be considered proprietary to you but non- confidential, save that Informa undertakes not to disclose such user generated content outside of the "partneringONE" and/or "partneringONEplus" platforms. Informa shall not acquire any ownership or intellectual property rights in any content or data that you input or share within "partneringONE" and/or "partneringONEplus". You grant to Informa a non-exclusive, non-transferable license to access and use the data you input into these platforms, and any intellectual property rights owned by you and comprised therein, for the purpose of operating, promoting, and improving "partneringONE" and/or "partneringONEplus". 5.9 You shall not make libellous postings or any postings which are illegal or infringe the intellectual property rights of any third party. Informa will not be responsible for monitoring content uploaded on the Event Platform for compliance with law. 5.10 You may use the Streamly Event Platform for access to the Event and for viewing on-demand content made available to you on Streamly (to the extent access to Streamly is included in your booking form). In respect of any Event Platform you must not: (i) download, store, reproduce, transmit, display, copy, distribute, exploit or use the Event Platform and/or any content thereon for your own commercial gain, (ii) use the Event Platform and/or any content thereon in any manner other than in compliance with law, these terms and conditions and the applicable Event Platform terms and conditions, (iii) infringe our intellectual property rights or those of any third party in relation to your use of the Event Platform and/or any content thereon, (iv) send messages, comment, upload or 5583 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash link to any material that is reasonably considered defamatory, offensive, harassing, misleading or unlawful content, (v) transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation, and/or (vi) knowingly transmit, send or upload any data that contains viruses, infections, Trojan horses, worms and/or any other code that has contaminating or destructive properties viruses. 5.11 By uploading content to the Streamly Event Platform, you grant to Informa and to each user of the Streamly Event Platform a worldwide, non-exclusive, royalty-free, transferable, sublicensable licence to use that content (including to reproduce, distribute, modify, display and perform it) for the purpose of operating, promoting, and improving the Streamly Event Platform. The licences granted herein shall continue until such content is removed from the Event Platform. Informa may use automated systems or filters that analyse the uploaded Streamly content to help detect infringement and abuse, such as spam, malware, and illegal content. Informa reserves the right to monitor and track visits to the Streamly Event Platform. If Informa reasonably believes that any uploaded Streamly content (i) is in breach of these Conditions or (ii) may cause harm to Informa, our users, or third parties, Informa reserves the right to remove or take down some or all of such uploaded Streamly content but we do not have any obligation to do so. Informa may operate a notice and takedown system whereby users of the Streamly Event Platform may report content and request its removal from the Streamly Event Platform. 5.12 Informa is under no obligation to oversee, monitor or moderate any interactive service we provide on the Event Platform and, without limitation, we expressly exclude all liability for any loss, injury or damage whatsoever arising from the use of any interactive service by any user, whether the service is moderated or not. 6. Consequences for Breach ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... By registering for and attending the Event, you agree to comply at all times with Informa's Code of Conduct, as may be available on Informa's website from time to time. 5584 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash Informa may (at its sole discretion) refuse access to, or eject / block from the Event, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who in the opinion of Informa represents a security risk, nuisance or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by Informa or the venue owners or operators at the Event. 7. Consent to Official Photography and / or Recording at Events ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... All unauthorised photography and / or the recording or transmitting of audio or visual material, data or information is expressly prohibited. You consent to Informa Group undertaking multimedia recording of the Event which may include your participation in the Event as a delegate (the "Content") and you consent to the use by Informa Group of any such recording anywhere in the world for promotional, marketing and other purposes. You acknowledge and agree that Informa Group is the exclusive owner of all rights in the Content and hereby waive any and all: (a) rights in and to such Content, and (b) claims that you may have relating to or arising from the Content or its use. 8. Data Privacy ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... The personal information which you provide to us will be held by us on a database and where we have appropriate authorisation/justification (which may include, without limitation, express/implied consent or legitimate interests), may be shared with other companies in the Informa group and selected third parties in the UK, United States and internationally for promotional purposes. Your personal information may also be shared with government entities and regulatory authorities as required by law. Further, there may be certain areas of the Event at which your attendance is conditional on your personal information being provided to third parties which have sponsored or are managing such areas. The use that any third parties make of your personal information is outside of Informa's control and, to the extent permitted by applicable law, we do not accept any liability in this regard. For more information about how 5585 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash Informa use the information you provide please see our privacy policy which can be found at https://www.informa.com/privacy-policy/. 9. Limitation of Liability ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... To the fullest extent permitted by the applicable law, Informa excludes: (a) all liability for loss, injury or damage to persons or property at the Event; (b) all indemnities, warranties, representations (whether express or implied); and (c) any actual or alleged indirect loss or consequential loss, any loss of profits, anticipated profits, savings, loss of business revenue, loss of business, loss of opportunity, loss of goodwill, or any other type of economic loss, suffered by you howsoever arising. If Informa is liable to you for any reason, Informa's total liability to you in relation to the Event (whether under these terms or conditions or otherwise) is limited to the amount of your fees received by Informa. 10. Miscellaneous ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... 10.1 If, by reason of any Force Majeure Event, Informa is delayed in or prevented from performing any of its obligations to you under these terms and conditions or otherwise, then such delay or non-performance shall not be deemed to be a breach of these terms and conditions and no loss or damage shall be claimed by you by reason thereof. Informa's obligations shall be suspended during the period of the delay or non-performance and Informa and you shall each use reasonable endeavours to mitigate the effect of the Force Majeure Event. The provisions of this Condition 10.1 are subject to the provision of Condition 4.3. 10.2 Informa reserves the right to amend these terms and conditions from time to time. However, you will be subject to the terms and conditions in force at the time you submit your registration. 10.3 No person other than you and Informa shall have the right to enforce these terms and conditions between us without the prior written agreement of you and Informa. 5586 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash 11. Governing Law and Jurisdiction 11 .1 The governing law of these terms and conditions shall be determined based on the location of in which the Event is due to take place: (a) If the Event is originally scheduled to be held in the United States, then these terms and conditions are governed by the laws of the State of New York (without application of conflicts of laws principles) and you submit to the exclusive jurisdiction of the federal and state courts located in New York County, NY, having appropriate subject matter jurisdiction; or (b) If the Event is originally scheduled to be held in the United Arab Emirates, then these terms and conditions and any dispute or claim arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the laws of Dubai and such federal laws of the UAE as are applicable in Dubai and you submit to the exclusive jurisdiction of the courts of Dubai; or (c) If the Event is originally scheduled to be held in Canada, then these terms and conditions are governed by the laws of the Province of Ontario, Canada, exclusive of the choice of law rules of any jurisdiction, and you agree to submit to the exclusive jurisdiction of the courts located in Toronto, Ontario having subject matter jurisdiction. (d) Otherwise, these terms and conditions and any dispute or claim arising out of or in connection with it or its subject matter or formation shall be governed by English law and you submit to the exclusive jurisdiction of the English courts. 11 .2 Nothing in this Condition 11 shall prevent or restrict Informa from pursuing any action against you in any court of competent jurisdiction. DISCLAIMER FOR ACTIVITIES ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... You should consider carefully whether or not you will be able to participate in any activities offered as part of a programme relating to the Event. Informa warns that some activities may be physically demanding and/or carry inherent 5587 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash dangers. You understand that some exercise-based activities may be a risk to your physical health and safety if you do not perform them correctly. You accept that, if a programme exists for the Event you are attending, it is entirely your responsibility to decide whether or not participation in any activity offered as part of the programme is appropriate to your capabilities, aptitude, fitness and health. If you have any concerns about your capabilities, aptitude, fitness and/or health to participate you should consult with (and follow the recommendations of) a medical professional prior to engaging in any activity. If at any time during any activity you feel unwell or consider that it is unsafe for you to continue, please stop the activity immediately and seek appropriate advice. You also accept that it is entirely your responsibility to observe all health and safety requirements and instructions that you may be given in relation to activities. If you are participating in any activity that is offered virtually for participation in a home or office environment, you should ensure that your environment is safe, provides adequate space and is free of dangerous or hazardous objects and materials. To the extent permitted by applicable law, Informa and all entities within the Informa group (as well as any employees or other representatives of the same) excludes all liability for any loss, injury or damage whatsoever that you may suffer in connection with or arising from your participation in any activities offered as part of the programme (including, without limitation, any activities held outside of, or incidentally to, the main Event that you are attending), whether direct, indirect, consequential, special, incidental or punitive loss, injury or damage (including, without limitation, injury to persons, property damage, theft, loss of profits, loss of business, loss of opportunity, loss of goodwill, loss or corruption of data or any other type of economic loss, injury or damage) or otherwise. The limitations and exclusions in this paragraph only apply to the extent permitted by applicable law. CONTACT US ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... If you wish to contact us in relation to these terms and conditions, please contact us at: Informa Connect - Legal Department, 5 Howick Place, London, SW1 P 1 WG, UK / +44 (0) 20 7017 5000. 5588 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash 'S t it G o f'%a i,,e c t e anid d-ler -Orrl -1torn I at Y01"j, ciirl 0�',A m"J't 01f H"Icsf, -1 g a "i t rn c k "I S�,,I',-1 S r)", 0 0 rya t a a t i/,,/,, �,/l s, Y o i,,/i a i f "'i d rn o c I fo -1 1""'1 t o "I ��"I 01"J'r lohc`,�, u,S 1-11 e S S 6I((aII exa im p l�e ftunalily cum S I G III U III IF foci,II II z B a Ir//�� If",flky Io "',,J"Ot Sel vfily flatsori,'.) Cf"antact I &te 20 2 5 0 t I3 z, C, A g d, 5589 https://www.bizbash.com/page/delegate-terms-and-conditions Docusign Envelope ID:2CEOA85F-D1 C9-4B27-BBA3-OOF72D48E43C Cll W/p, onnectin p opl ,places nd Ideas Tp t0wir III �kvhu „ "'GNP adkr �m� Company Address 15 Fechnology Pkviy South Suite 250 Created Date 3/13/2-025 Norcross, GA 30092 Expiration Date 3/13/2-025 us Quote Number 00035433 10 Number 10-00098598 Bill To 3406 North Roosevelt Blvd Corp DBA Visit Account Name 3406 North Roosevelt Blvd Corp DBA Visit Florida Keys Florida Keys Bill To Address 3406 North Roosevelt Blvd Corporation, Key Account Number 1010627 West, FL,33040-3238 Contact Information Contact Name Diane Schmidt Sales Person Jessica Castilla Phone 305-296-1552 Email jessica.castillop_infor a.co Fax 305...296.0788 Fax (770)582...9898 IMlateriall Contact: Accounting Contact: , Email:.. Organization Name:.. Phone: Email: Phone Number: g ll I!011111111111117!� �ul ll ullll ll�Jill del llVlll dllllmllil ll dlllllll li�l li l ICI lllll� lull IIIII�II 111 ll l 111 II ll ll 111 ll�l ll I61 hill ll del l ICI111 dIIVIIIVIIii2 intment Taker 1 $4,750.00 Connect Marketplace: Corporate MEGA Aug.25-27,2025•Miami Grand Total $4,750.00 Custorneir Representative Connect Representative DocuSigned by: Signature: Signature: Date: Date: 25 Please sign and fax back to 770-582-9898 or emaiH to order@collinsonmedia.com PAY NOW WITH CREDIT CARD Terms&Conditions II understand and acknowledge -the terims and conditions thl t are -fo urnd on www.bizbash.com/t)aae/ail-terms-and-conditions 5554 Addendum VFK Contract Terms and Conditions 3406 North Roosevelt Blvd. Corporation d/b/a Visit Florida Keys (herein after "VFK" or "Customer" and Tarsus Connect LLC (herein after Connect or"Company") agree as set forth below. VFK and Connect hereby enter into this addendum with Connect Marketplace CORP Agreement ("Agreement") and agrees to the following: This Agreement includes and incorporates the Connect Marketplace CORP agreement, delegate terms and conditions and this Addendum. To the extent that any terms conflict, the language as set forth in this Addendum shall supersede any other terms and shall be binding. VFK is a not-for-profit corporation that supports the Monroe County Tourist Development Council and is funded by tourist development taxes which are administered by the Monroe County Board of County Commissioners (County). The following provisions are required by law and policy. This Agreement is subject to the approval of the payment of the expenditure under this Agreement by the County. No valid contract exists, and no payment shall be made until approval bythe Monroe County Board of County Commissioners. This Agreement is a Public Record under Chapter 119, Florida Statutes. The parties agree to comply with Chapter 119, Florida Statutes. Payment will be made in accordance with the Local Government Prompt Payment Act, 218.70, Florida Statutes. Payments due and unpaid under the Agreement shall bear interest pursuant to the Local Government Prompt Payment Act. Company shall submit to VFK invoices with supporting documentation that are acceptable to the Monroe County Clerk and Comptroller (Clerk). Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. Travel, as approved by VFK, shall be reimbursed to the Company, but only to the extent and in the amounts authorized by Section 112.061, Florida Statutes and in accordance with Monroe County Code Chapter 2, Art. III, Div 3 and Monroe County Travel Policies. The County's indemnification is limited and subject to the sovereign immunity provisions of Sec. 768.28, Florida Statutes. This Agreement shall not exceed $150,000.00. Any automatic renewal is subject to this not to exceed amount of$150,000.00 Maintenance of Records: Company shall maintain all books, records, and documents directly pertaining to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives, shall have reasonable and timely access to such records of each other party to this Agreement for public records 5555 purposes during the term of this Agreement and for five years following the termination of this Agreement. If an auditor employed by VFK, the County or the Clerk determines that monies paid to Company pursuant to this Agreement were spent for purposes not authorized by this Agreement, Company shall repay the monies together with interest calculated pursuant to Sec.55.03; FS, runningfrom the date the monies were paid to Company. Governing Law, Venue, Interpretation, Cost and Fees: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the Customer and Company agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. This Agreement shall not be subject to arbitration. Attorney's Fees and Costs: The Parties agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement,the prevailing party shall be entitled to reasonable attorney's fees and court costs, as an award against the non-prevailing party, and shall include attorney's fees and court costs in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. Nondiscriminiation: Event Coordinator and County agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. Event Coordinator and County agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination in employment on the basis of race, color, religion, sex, and national origin; 2)Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of disabilities; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107)which prohibits discrimination on the basis of age; 5)The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8)Title VIII of the Civil Rights Act of 1968 (42 USC s.3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code, Chapter 14,Article II,which prohibits discrimination on the basis of race, color, sex, religion, disability, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11)Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties hereto, or the subject matter of, this Agreement. Public Records Compliance: Company must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of article I of the Constitution of Florida. VFK and Company shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or other"public record" materials in its possession or under its control subject to the provisions of 5556 Chapter 119, Florida Statutes, and made or received by the Customer and Company in conjunction with this contract and related to contract performance. The Customer shall have the right to unilaterally cancel this contract upon violation of this provision by Company. Failure of Company to abide by the terms of this provision shall be deemed a material breach of this contract and the Customer may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. Company is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Non-Waiver of Immunity: Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of Customer and Company in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage or local government liability insurance pool coverage shall not be deemed a wavier of immunity to the extent of liability coverage. Non-Reliance by Non-Parties: No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and VFK and the Company agree that neither the Customer nor the Company or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual orgroup of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superiorto the community in general or for the purposes contemplated in this Agreement. No Personal Liability: No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of VFK in his or her individual capacity, and no member, officer, agent or employee of VFK shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. E-Verify System: In accordance with F.S. 488.095,Any Contractor or subcontractor shall register with and shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees hired by Company during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees hired by the subcontractor during the Agreement term. Any Subcontractor shall provide an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Company shall comply with and be subject to the provisions of F.S. 448.095. Non-Collusion Affidavit- Company by signing this Agreement, according to law on my oath, and under penalty of perjury, depose and say that the person signing on behalf of the firm of Company, the bidder making the Proposal for the project described in the Scope of Work and that I executed the said proposal with full authority to do so; the prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; the statements contained in this affidavit are true and correct, and made with full knowledge that VFK and Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. 5557 Indemnification and Hold Harmless- The Company covenants and agrees to indemnify and hold harmless VFK, the Monroe County Tourist Development Council, Monroe County and Monroe County Board of County Commissioners, its officers and employees from third party liabilities, damages, losses and reasonable costs, including but not limited to, reasonable attorneys'fees, to the extent caused bythe negligence, recklessness, or intentional wrongful conduct of the Company, subcontractor(s) and other persons employed or utilized by the Company in the performance of the contract. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. This indemnification shall survive the expiration or early termination of the Agreement. Insurance—VFK has the following insurance policies: General Liability$1,000,000 Workers' Comp $100,000 as per Florida Statutes VFK will not obtain or be required to obtain any other policies imposed by Company Tarsus Connect LLC Organization Name DocuSigned by: E t,t,�na�n, 125059713DEB418... Signature vp, sales Title 5558 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Delegate Terms and Conditions These terms and conditions apply between the person, firm, company or other entity specified on your booking form ("you" or "your") and the Informa Group company that is the owner, organizer, operator and/or manager of the event/conference ("Informa"), for attendee / delegate registrations for the event specified on your booking form ("Event"). Please read them carefully as they contain important information. By submitting your registration to attend the Event ("your registration") you agree to be bound by these terms to the exclusion of all other terms. If you do not agree to be bound by these terms Informa will be unable to accept your registration. 1. Registration Confirmation ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... Your registration (whether submitted directly by you or on your behalf) is an offer to Informa to attend an Event which is subject to Informa's acceptance in writing (which may include (without limitation) email). A binding contract between Informa and you will only be formed when written confirmation of acceptance ("Confirmation" or "Confirmed") is sent by Informa to you (whether or not it is received) using the contact details you provided at the time of registration. You should contact Informa if you have not received Confirmation within 5 days of your registration, but in any event if Confirmation is not sent within 14 days of Informa receiving your registration, your registration will be deemed to be accepted unless Informa notifies you otherwise. Informa reserves the right in its sole discretion to refuse to accept your registration. 2. Fees and Payment Terms ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... 2.1 You will pay Informa the fees specified in your booking form for the Event ("your fees"). Payment of your fees must be received in full and in cleared funds 5559 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash by Informa from you in accordance with Informa's payment terms from time to time in force but in any event not later than 48 hours before the Event. If payment of your fees in full is not received before the Event, Informa may (at its sole discretion) either require such payment as a condition of your access to the Event or refuse or block your access to the Event (whether physical or virtual). No refunds of any proportion of your fees already paid (if any) will be made and any balance of your fees will remain due and payable where access to an Event is refused under this Condition 2.1 . 2.2 All discounts can only be applied at the time of registration and discounts cannot be combined. All discounts are subject to Informa's approval. Discounts for group registrations are only valid for the number of delegates specified on your booking form. If the number of delegates that actually attends the Event is (for any reason) less than the number specified in your booking form, then Informa may (at its sole discretion) change your fees to reflect the number of delegates that actually attend the Event in line with Informa's published prices then in force. Any additional sums payable to us as a result shall be paid in line with this Condition 2. 2.3 Prices for each Event are correct at the time of publication. Informa reserves the right to change the prices at any time but changes will not affect registrations which have already been confirmed by Informa. 2.4 It is the intent of the parties that Informa will receive payment of your fees net of all applicable taxes, including without limitation, sales, VAT, service or withholding taxes ("Taxes"), all of which shall be paid solely by you. If and to the extent that any Taxes are levied upon, or found to be applicable to, the whole or any portion of the payment of your fees, the amount of such payment shall be increased by an amount necessary to compensate for the Taxes (including any amount necessary to "gross up" for Taxes levied on the increase itself). 3. Cancellation by You ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... 3.1 Except as may be otherwise expressly advised as part of the particular Event's registration process, you may cancel your registration in accordance with, and subject to the terms and conditions of, this Condition 3: 5560 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... If you cancel your registration... Then... ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 100% of your fees can be applied to 91 days before the Event the purchase of another Informa product within 1 year of such cancellation ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 75% of your fees can be applied to the purchase of another Informa 61 -90 days before the Event product within 1 year of such cancellation (it being understood that the remaining 25% will be forfeited and retained by Informa) ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 50% of your fees can be applied to the purchase of another Informa 31 -60 days before the Event product within 1 year of such cancellation (it being understood that the remaining 50% will be forfeited and retained by Informa) ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 0-30 days before the Event 100% of your fees will be forfeited and retained by Informa Please note that any cancellation will result in the forfeiture of any multi- registration discount. No cancellations are accepted once any part of a single or multi registration party has accessed the pre-Event networking or partnering facilities, applications or platforms. All cancellations must be sent by email to connect.cancellations@informa.com marked for the attention of Customer Services and must be received by Informa. You acknowledge that the crediting of your fees to the purchase of another Informa product in accordance with Condition 3 is your sole remedy in respect of any cancellation of your registration by you and all other liability is expressly excluded. 3.2 Substitutions with employees from your organisation are welcome at any time but in all other respects delegate registrations are issued for your personal use only and cannot be shared with any person during the Event. You may not purchase registrations as agent for any third party, sell or otherwise transfer your registration to others, or exploit the registration commercially or non- commercially in any way. 5561 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash 4. Change to or Cancellation of the Event by Informa 4.1 Informa may (at its sole discretion) change the format (including, without limitation, from a physical in-person Event to a virtual Event and vice versa), speakers, participants, content, venue location and programme or any other aspect of the Event at any time and for any reason, whether or not due to a Force Majeure Event, in each case without liability. 4.2 Informa may (at its sole discretion) change the date or cancel an Event at any time for any reason. Where Informa changes the date or cancels the Event for any reason except due to a Force Majeure Event (in which case the terms of Condition 4.3 shall apply) Informa shall automatically transfer your registration to any rearranged Event that Informa chooses to organise (acting in its sole discretion). If you promptly, and not more than 21 days after being notified by Informa of the new date(s) of the Event, notify Informa in writing that you do not wish to attend the rearranged Event or if Informa elects not to rearrange the Event then you will (as your sole remedy) be entitled, at your discretion, to receive either a credit note or a refund in respect of your fees received by Informa. After expiry of the 21 day notification period set out above you may still cancel your registration for the rearranged Event. Condition 3 above shall apply with reference to the new dates and an administrative charge may be payable. 4.3 Where a Force Majeure Event has or may have (in Informa's sole discretion) an adverse impact on: (i) the ability of Informa to hold the Event at the planned venue or on the planned date; or (ii) the Event generally, then Informa shall be entitled but not obliged (in its sole discretion) to either: (i) provide an alternative format, facility or venue for the Event; and/or (ii) reschedule the Event. Any of your fees received by Informa shall be applied to any rearranged or rescheduled Event held pursuant to this Condition 4.3 and you shall not be entitled to object to such rearranged or rescheduled Event or have any right to claim any compensation in respect thereof. If Informa is unable or elects not to rearrange or reschedule the Event pursuant to this Condition 4.3, then you will (as your sole remedy) be entitled, in your sole discretion, to receive either a refund or credit note in respect of your fees received by Informa. 4.4 These terms and conditions shall equally apply in respect of any rearranged or rescheduled Event organised by Informa pursuant to Conditions 4.2 and 4.3. 5562 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash 4.5 For the purpose of these terms and conditions "Force Majeure Event" means any event or circumstance arising that is beyond the reasonable control of Informa (including but not limited to governmental laws, ordinances, regulations, requisitions, restrictions, guidelines, recommendations or action, imposition of sanctions, embargo, military action, acts or threats of terrorism or war, mob, civil commotion or riot, health scares (including without limitation, epidemic and pandemic (e.g., COVID-19), whether or not new, ongoing or recurring), fire, acts of God, flood, drought, earthquake, severe weather, disaster, disruption to transportation, third party contractor/supplier failure, venue damage or cancellation, industrial dispute, strikes, labour disputes, interruption/failure of utility service, lack of commodities or supplies, accidents, nuclear, chemical or biological contamination, speaker or participant cancellation or withdrawal, or any other comparable calamity or casualty). 4.6 To the fullest extent permitted by the applicable law, Informa shall not be liable to you for any loss, delay, damage or other liability incurred resulting from or arising in connection with the cancellation or date change of the Event howsoever arising or any venue change. You acknowledge and agree that the provisions of Conditions 4.1 , 4.2 and 4.3 set out your sole remedy should the Event be changed, postponed or cancelled and all other liability of Informa is expressly excluded. 5. Access to and Use of an online Event Platform ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... lfyou have access to Streamly(as defined below)included in your booking form, then the terms of this Condition 5 apply to your use of Streamly. 5.1 You undertake to be responsible for any technical requirements needed to enable you to access the Event website, app or other platform provided to you in relation to an Informa product or service, which may include Informa's Streamly video streaming service platform available at https://streamly.video/ ("Streaml)(") which hosts multimedia recording(s) of the Event and other non-Event related content available for on-demand video streaming and may include "partneringONE" and/or "partneringONEplus" (a business-to-business platform product that acts as a community through which users can network and contact each other and find potential business prospects) available to attendees of 5563 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash Events within the life sciences vertical organised by the EBD Group of Informa (together the "Event Platform"). 5.2 We do not guarantee that the Event Platform will operate continuously, securely or without errors or interruption, and we do not accept any liability for its temporary unavailability. We do not guarantee that the Event Platform and/or any content thereon (including, without limitation, any content available for download) will be free from viruses, infections, Trojan horses, worms and/or any other code that has contaminating or destructive properties. 5.3 You must not attempt to interfere with the proper working of the Event Platform (for example, by attempting to circumvent security or tamper with, hack into or otherwise disrupt any computer system, server, website, router or any other internet connected device). 5.4 You agree to comply with any website terms of use and/or fair or acceptable use policies indicated on any website on which the Event Platform is hosted, including but not limited to https://informaconnect.com/terms-of-use/ and any terms of use on www.Streamly.video from time to time. To the extent your Event booking includes Streamly or access and membership to "partneringONE" and/or "partneringONEplus" you/delegate(s) agree to be bound by the terms of use available at https://informaconnect.com/terms-of-use/ in respect of such use. To the extent of any conflict between these delegate terms and conditions and the terms of use available at https://informaconnect.com/terms-of-use/, the website terms of use shall govern (but only to the extent of such conflict). 5.5 We do not endorse or accept any responsibility for the content, or the use of, any goods or services that may be identified or described on the Event Platform and we shall not be liable for any loss or damage caused or alleged to be caused by or in connection with use of, or reliance on, any content, goods or services available on or through the Event Platform or any website or other resource referenced therein. 5.6 Informa may issue you with a username and password. Usernames and passwords are confidential and remain the property of Informa at all times and may not be sold, assigned or transferred to any third party without our permission. Your username and password are personal to you. You hereby agree that you will not permit others to use your username or password and you will 5564 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash be and remain liable for the acts of any person using your username and password. 5.7 Any multimedia recording(s) or videos, posts, messages, or other materials, information or data you supply or upload to the Event Platform where that Event Platform is Streamly will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such user generated content for any purpose. You hereby waive any moral rights in any user generated content to the extent permitted by applicable law. 5.8 Any posts, messages, or other materials, information or data that you supply or upload to the Event Platform where that Event Platform is "partneringONE" and/or "partneringONEplus" will be considered proprietary to you but non- confidential, save that Informa undertakes not to disclose such user generated content outside of the "partneringONE" and/or "partneringONEplus" platforms. Informa shall not acquire any ownership or intellectual property rights in any content or data that you input or share within "partneringONE" and/or "partneringONEplus". You grant to Informa a non-exclusive, non-transferable license to access and use the data you input into these platforms, and any intellectual property rights owned by you and comprised therein, for the purpose of operating, promoting, and improving "partneringONE" and/or "partneringONEplus". 5.9 You shall not make libellous postings or any postings which are illegal or infringe the intellectual property rights of any third party. Informa will not be responsible for monitoring content uploaded on the Event Platform for compliance with law. 5.10 You may use the Streamly Event Platform for access to the Event and for viewing on-demand content made available to you on Streamly (to the extent access to Streamly is included in your booking form). In respect of any Event Platform you must not: (i) download, store, reproduce, transmit, display, copy, distribute, exploit or use the Event Platform and/or any content thereon for your own commercial gain, (ii) use the Event Platform and/or any content thereon in any manner other than in compliance with law, these terms and conditions and the applicable Event Platform terms and conditions, (iii) infringe our intellectual property rights or those of any third party in relation to your use of the Event Platform and/or any content thereon, (iv) send messages, comment, upload or 5565 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash link to any material that is reasonably considered defamatory, offensive, harassing, misleading or unlawful content, (v) transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation, and/or (vi) knowingly transmit, send or upload any data that contains viruses, infections, Trojan horses, worms and/or any other code that has contaminating or destructive properties viruses. 5.11 By uploading content to the Streamly Event Platform, you grant to Informa and to each user of the Streamly Event Platform a worldwide, non-exclusive, royalty-free, transferable, sublicensable licence to use that content (including to reproduce, distribute, modify, display and perform it) for the purpose of operating, promoting, and improving the Streamly Event Platform. The licences granted herein shall continue until such content is removed from the Event Platform. Informa may use automated systems or filters that analyse the uploaded Streamly content to help detect infringement and abuse, such as spam, malware, and illegal content. Informa reserves the right to monitor and track visits to the Streamly Event Platform. If Informa reasonably believes that any uploaded Streamly content (i) is in breach of these Conditions or (ii) may cause harm to Informa, our users, or third parties, Informa reserves the right to remove or take down some or all of such uploaded Streamly content but we do not have any obligation to do so. Informa may operate a notice and takedown system whereby users of the Streamly Event Platform may report content and request its removal from the Streamly Event Platform. 5.12 Informa is under no obligation to oversee, monitor or moderate any interactive service we provide on the Event Platform and, without limitation, we expressly exclude all liability for any loss, injury or damage whatsoever arising from the use of any interactive service by any user, whether the service is moderated or not. 6. Consequences for Breach ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... By registering for and attending the Event, you agree to comply at all times with Informa's Code of Conduct, as may be available on Informa's website from time to time. 5566 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash Informa may (at its sole discretion) refuse access to, or eject / block from the Event, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who in the opinion of Informa represents a security risk, nuisance or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by Informa or the venue owners or operators at the Event. 7. Consent to Official Photography and / or Recording at Events ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... All unauthorised photography and / or the recording or transmitting of audio or visual material, data or information is expressly prohibited. You consent to Informa Group undertaking multimedia recording of the Event which may include your participation in the Event as a delegate (the "Content") and you consent to the use by Informa Group of any such recording anywhere in the world for promotional, marketing and other purposes. You acknowledge and agree that Informa Group is the exclusive owner of all rights in the Content and hereby waive any and all: (a) rights in and to such Content, and (b) claims that you may have relating to or arising from the Content or its use. 8. Data Privacy ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... The personal information which you provide to us will be held by us on a database and where we have appropriate authorisation/justification (which may include, without limitation, express/implied consent or legitimate interests), may be shared with other companies in the Informa group and selected third parties in the UK, United States and internationally for promotional purposes. Your personal information may also be shared with government entities and regulatory authorities as required by law. Further, there may be certain areas of the Event at which your attendance is conditional on your personal information being provided to third parties which have sponsored or are managing such areas. The use that any third parties make of your personal information is outside of Informa's control and, to the extent permitted by applicable law, we do not accept any liability in this regard. For more information about how 5567 https://www.bizbash.com/page/delegate-terms-and-conditions ... 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash Informa use the information you provide please see our privacy policy which can be found at https://www.informa.com/privacy-policy/. 9. Limitation of Liability ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... To the fullest extent permitted by the applicable law, Informa excludes: (a) all liability for loss, injury or damage to persons or property at the Event; (b) all indemnities, warranties, representations (whether express or implied); and (c) any actual or alleged indirect loss or consequential loss, any loss of profits, anticipated profits, savings, loss of business revenue, loss of business, loss of opportunity, loss of goodwill, or any other type of economic loss, suffered by you howsoever arising. If Informa is liable to you for any reason, Informa's total liability to you in relation to the Event (whether under these terms or conditions or otherwise) is limited to the amount of your fees received by Informa. 10. Miscellaneous ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... 10.1 If, by reason of any Force Majeure Event, Informa is delayed in or prevented from performing any of its obligations to you under these terms and conditions or otherwise, then such delay or non-performance shall not be deemed to be a breach of these terms and conditions and no loss or damage shall be claimed by you by reason thereof. Informa's obligations shall be suspended during the period of the delay or non-performance and Informa and you shall each use reasonable endeavours to mitigate the effect of the Force Majeure Event. The provisions of this Condition 10.1 are subject to the provision of Condition 4.3. 10.2 Informa reserves the right to amend these terms and conditions from time to time. However, you will be subject to the terms and conditions in force at the time you submit your registration. 10.3 No person other than you and Informa shall have the right to enforce these terms and conditions between us without the prior written agreement of you and Informa. 5568 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash 11. Governing Law and Jurisdiction 11 .1 The governing law of these terms and conditions shall be determined based on the location of in which the Event is due to take place: (a) If the Event is originally scheduled to be held in the United States, then these terms and conditions are governed by the laws of the State of New York (without application of conflicts of laws principles) and you submit to the exclusive jurisdiction of the federal and state courts located in New York County, NY, having appropriate subject matter jurisdiction; or (b) If the Event is originally scheduled to be held in the United Arab Emirates, then these terms and conditions and any dispute or claim arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the laws of Dubai and such federal laws of the UAE as are applicable in Dubai and you submit to the exclusive jurisdiction of the courts of Dubai; or (c) If the Event is originally scheduled to be held in Canada, then these terms and conditions are governed by the laws of the Province of Ontario, Canada, exclusive of the choice of law rules of any jurisdiction, and you agree to submit to the exclusive jurisdiction of the courts located in Toronto, Ontario having subject matter jurisdiction. (d) Otherwise, these terms and conditions and any dispute or claim arising out of or in connection with it or its subject matter or formation shall be governed by English law and you submit to the exclusive jurisdiction of the English courts. 11 .2 Nothing in this Condition 11 shall prevent or restrict Informa from pursuing any action against you in any court of competent jurisdiction. DISCLAIMER FOR ACTIVITIES ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... You should consider carefully whether or not you will be able to participate in any activities offered as part of a programme relating to the Event. Informa warns that some activities may be physically demanding and/or carry inherent 5569 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash dangers. You understand that some exercise-based activities may be a risk to your physical health and safety if you do not perform them correctly. You accept that, if a programme exists for the Event you are attending, it is entirely your responsibility to decide whether or not participation in any activity offered as part of the programme is appropriate to your capabilities, aptitude, fitness and health. If you have any concerns about your capabilities, aptitude, fitness and/or health to participate you should consult with (and follow the recommendations of) a medical professional prior to engaging in any activity. If at any time during any activity you feel unwell or consider that it is unsafe for you to continue, please stop the activity immediately and seek appropriate advice. You also accept that it is entirely your responsibility to observe all health and safety requirements and instructions that you may be given in relation to activities. If you are participating in any activity that is offered virtually for participation in a home or office environment, you should ensure that your environment is safe, provides adequate space and is free of dangerous or hazardous objects and materials. To the extent permitted by applicable law, Informa and all entities within the Informa group (as well as any employees or other representatives of the same) excludes all liability for any loss, injury or damage whatsoever that you may suffer in connection with or arising from your participation in any activities offered as part of the programme (including, without limitation, any activities held outside of, or incidentally to, the main Event that you are attending), whether direct, indirect, consequential, special, incidental or punitive loss, injury or damage (including, without limitation, injury to persons, property damage, theft, loss of profits, loss of business, loss of opportunity, loss of goodwill, loss or corruption of data or any other type of economic loss, injury or damage) or otherwise. The limitations and exclusions in this paragraph only apply to the extent permitted by applicable law. CONTACT US ....................................................................................................................................................................................................................................................................................................................................................................................................................................................... If you wish to contact us in relation to these terms and conditions, please contact us at: Informa Connect - Legal Department, 5 Howick Place, London, SW1 P 1 WG, UK / +44 (0) 20 7017 5000. 5570 https://www.bizbash.com/page/delegate-terms-and-conditions 6/9/25,8:57 AM Delegate Terms and Conditions I BizBash 'S t it G o f'%a i,,e c t e anid d-ler -Orrl -1torn I at Y01"j, ciirl 0�',A m"J't 01f H"Icsf, -1 g a "i t rn c k "I S�,,I',-1 S r)", 0 0 rya t a a t i/,,/,, �,/l s, Y o i,,/i a i f "'i d rn o c I fo -1 1""'1 t o "I ��"I 01"J'r lohc`,�, u,S 1-11 e S S 6I((aII exa im p l�e ftunalily cum S I G III U III IF foci,II II z B a Ir//�� If",flky Io "',,J"Ot Sel vfily flatsori,'.) Cf"antact I &te 20 2 5 0 t I3 z, C, A g d, 5571 https://www.bizbash.com/page/delegate-terms-and-conditions C-4 0) 0 0 0) CIJ CIJ V� CQ C'J T aV� x 0 0 0 a 000 m 'o .. m :L 0 0 0 LO Lei 0 0 LO u q. 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