HomeMy WebLinkAboutItem I3 I3
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
July 16, 2025
Agenda Item Number: I3
2023-4229
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland
N/A
AGENDA ITEM WORDING: Report of Airport change orders reviewed by the County
Administrator/Assistant County Administrator.
ITEM BACKGROUND:
There were three (3) change orders considered and approved by the County Administrator/Assistant
Administrator during the month of June, 2025.
PREVIOUS RELEVANT BOCC ACTION:
Ordinance No. 005-2023 adopted on April 19, 2023, authorizes the County Administrator to approve
separate, non-cumulative change orders for construction projects and professional service contracts in
amounts not to exceed $100,0000 (as amended by Ordinance No. 0005-2022324-2015) or 5% of the
original contract price, whichever is greater. The BOCC requested a monthly report of all change
orders considered by the County Administrator.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Monthly Airport Change Order Report.pdf
FINANCIAL IMPACT:
2443
N/A
2444
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MoNRor CouNTYIENGINFYRINGINOTECT MANAGmwr
CONTR cr CHANGF ORDER
PROJECT TITLE: Commercial Apron Expansion and Mitigation CHANGE ORDER NO: 7
INITIATION DATE: 06/27/2026
TO CONTRACTOR: Charley Toppino&Sons CONTRACT DATE: 10/11122
The Contract is changed as follows:
The original Contract Sum ......................................................................................$17,166,179.68
Net change by previously authorized Change Order .....................................................$ 594,770,27
The Contract Sum prior to this Change order was....__..__............. ......__..............__$17,760,949.95
The Contract Sum is (increased) by this Change Order 7 $ 219,223.35
The Revised 1 Contract Sum including this Change Order ............................................ $17,980,173.30
This Change Order No.7 includes the relocation of the injection well platform at Key West International Airport as part of
the Commercial Apron Expansion and Mitigation project to accommodate Gate 8 for Concourse A. Scope of work includes
demolition and removal of existing concrete pavement, installation of new concrete platform pads„ and relocation of
associated electrical infrastructure. Construction activities will include installation of new underground conduit and wiring,
relocation of the existing service pole and meter, installation of new junction boxes, and a new equipment rack. Additional
work includes coordination with Keys Energy for service disconnection and reconnection, trenching, and installation of a
new ground ring. All work to be completed under this change order must meet Commercial Apron Expansion and
Migration Technical Specifications.
The total cost to complete the work as noted within this change order is an increase of$219,223.36. See attached price
quotation from Charley Toppino & Sons, Inc.
Net change to contract Change Order 7: $219,223.36
The construction commencement was June 19, 2024,
This Change Order 7 does not increase contract time.
Contractor agrees to accept the increase/decrease in monetary compensation and hereby waives and releases any and all
claims for any additional compensation related to these bid items.
This Change Order 7 represents 1.28 % of the original contract price.
Not valid until aeproved by Owner Architect if applicable), and Contractor
' , 4A'1%�'�' 05/29/2025
ARCHITECT/ENGIN � �'. .�� '�'�' � i°r �1 ,�'
i
D7e
CONTRACTOR or
to
AIRPORTS DIRECTOR 05/30/2025
Digitally signed by Chris IQLate
COUNTY/ASSISTANT ADMINISTRATOR Christine Hurley Hurley
Date
IF OE COUNTY IINEY
AICiI'E FORM
"lW 7
m" L
PEO J, DG-----
AS°SISTA UNTY ATTORNEY
Date _ 5/30/25
2446
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes E No El
If Yes, explanation:
1. As the Concourse project progressed, it was determined that the pumped injection platform had to be relocated to
accommodate the expansion. The platform relocation was not anticipated during the original design.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$25,000 or 5% of contract price (whichever is greater). Yes ❑ No Z
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order. Yes Z No ❑
If No, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No M,
Should a claim under the applicable professional liability policy be made? Yes El No Z
Explain:
2447
Attachment 1:Contractor Proposal
2448
Chan a Order
Attention'. Jacobs DATr 5/1 W.5
200 W Forsyth St
Suite 1520
Jacksonville,FL 32202
ITEMIZED QUANTITIES
Location: 3491 S Roosevelt Blvd,Key WaM Ft,.33040
Scope: Ir12cl6on Wall Platform Revision „„ ......._._._ _.
ROM Deauri ion
UrNln LMt ar Un1t Line Item Cant Notes
_.._................... ....._.....
_W.. ...._............_ _....... __._ _......
.._.._�,„.....................F'crrenxan 27.0 MiRS 96.2q ..
......... .......__........,........_._._.......__......._...._.___...___ ._......_. ,._........._....,..._$__.........___.___. �_......_....2,567;4Q,__"__.._..»»............
_._.. ....,._.... 2'7,q HRG,.... S 84.60 22281 5t�
3 Laharer 27.0 ,LL HRS $ 54.60 $ I474,2.0
4 Laborer 2'7,p FIRS_ $ 54,60 �..�...'�rl„4/4,2tl
_...... .... 2'7,0 MR9 $ S4,60 �. �.. 1474,20
6 LaNdar _ 27o Has $ 15600 4212.gU
Gxcavatar� _ 2T.V7 MRS S 162.50 $ 4 mm„387,5Q,p _
..... ................... .. ....._.._,..........,. ..,...._._.._,,..,....... ..,.... ........_ ........�______....,..,. ____....,..__....._____.... _ .,.,,., _.. m
8 PCC Sudauo Coulrue Nan-raintroraad °I..NS � _._ Sq g eY $ . 233 16 $ 11,656.pt7 ___
i6,U SY $ .......... ...72.8f1.,_S, 364q.gq _....................._...,....,
._._...... .......�s.0 .................._1
7g Pavarnant Remirval Cronc;rata ....,.... °w ., .._. SY $ 72.66 ffi116b,8g „,__....._...
11 Nn,57 Rark Baddin Matenal.. �~,��. 2fl.p TONS $ 'Y6,22 $ 1 524.40
2.p„„,„„ EA $ ;A 33U.gp $ ._W 2 660,00 _
13 Marc,6,ypslssµFtental 1Manih .._ _.._.._.._ .. 1.p ...........,t.S $ 7916.45 S 7916.45
14 GPF2 Sea_._ .__...._.__ ..... _..._ ....._ ,t.0 l.S, $ 22Uq.tlq 2200.021 _...__.
B0 0 h114,"s $ t14.50 $ 6 76g,U4
_...
,,,,,,,_M16,._ mm. Puxdrq t"att orr ecr 3uburntracor 4uate i.0 LS $ 128r,55g,,Og $........_ .12P9,S5g.gp
.._ .... ..._ _______,.,...._._......._..,...)_.........._'_'_____.„,._.....__._.,.,„. ...._� ............ ........ .__,.,,., .. ...........
_....... 17 _ Ganarata Platform Pads See Surrorttracor Cluote 1.0 WW4 LS`�..._._$_�W�14 8g._0 00 ,5 1 817q.O .... ....
Subtotal
$ 188,774.8b
,,,_„ i 8 CWa wad&F+ralGt L.irva it n 1 16 15'Yr Y.0 l.S 8 3'33_ '7U $8 113.70
16 Gvedread&Pratit an SukrcAantracvr 1p%h� 0 LS $'14,135,CY6_,........._�$141135,017
2g Prxft>rrnanu>/P�ay,nent F3andv S2p.ggffhnusmard i.p t.S
21 Mobll(aatlen/C7enx>ksdNxafrorr
22 General Caizditions .ww. °
1A LS
Total: ,. .. w...._._ _.._._ $ 216,223.36
_N_atus;
Prepared by: ,seeaoa r
Estimator
Chana 'ia ino&Sena Ina.
._.�!..L.�.____. __........_
.._...�__._w_........_....._ _...........................___,__._.__.._._._ _w_w...__.._...._..._____„,,._........_.......... Shank 1 of 1
Data: 5112/25 -----__.__...�.__...e.______._......_._........___,. ............._..._._.
Signature. Data:
2449
I�Iomm CouNw/ENGINffAMOPROJECT 1' ANAGEMEW
CONTRACT CHANGE ORDER
PROJECT TITLE:Aircraft Overflow Apron and Mitigation CHANGE ORDER NO: 6
INITIATION DATE: 05/30/2025
TO CONTRACTOR: Charley Toppino&Sons CONTRACT DATE: 02/16/2022
The Contract is changed as follows:
The original Contract Sum ............................................. ........................................ .$ 5,416,177.15
Net change by previously authorized Change Order ..................................................... .$ 1,335,684.55
The Contract Sum prior to this Change order was................ ..............,......... .$ 6,751,861.70
The Contract Sum is(increased) by this Change Order 6................. ............................ $The Revised 1 Contract Sum including this Change Order.. ,,,,,,,,,,,,,,,,, ,,,,,,,,, $ 6,751,861.70
The punchlist inspection for the EYW Aircraft Overflow Apron project occurred on Wednesday, May 141h, 2025, at 8:00 AM. A
final punchlist was generated from the walk-through. The substantial completion date is May 201h, 2025. Per the substantial
completion letter, Toppino has 60 calendar days from substantial completion to complete the punchlist items with a final
completion date of July 18111, 2025. Change Order 6 includes the time extension required to complete the punchlist items from
the substantial completion date,totaling an additional 79 calendar days from the previous contract completion date of April 301h
2025.
Net change to contract Change Order 6$0.00 (Time Extension Only)
This Change Order 6 does increase the contract calendar day count by 79 Calendar Days for a Contract completion
date of July 18th, 2025.
Contractor agrees to accept the no change in monetary compensation and hereby waives and releases any and all claims
for any additional compensation related to this change order.
This Change Order 6 represents 0.0% increase of the original contract price.
Not valid until approved by Owner Architect if applicable), and Contractor
05/30/2025
ARCHITECT/ENGINES � �" ° "�
D t
CONTRACTOR
at
AIRPORTINECTORr � 06.03.202
Date
COUNTY/ASSISTANT ADMINISTRATE____
Date
NROE COUNTY A nNEY
At01/'E FORM
PEO J.
A St rTA � t% ATTORNEY
Date
2450
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0 Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
0 Project engineer/architect approves the change order. Yes ® No ❑
If No, explanation of why:
a Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
2451
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation;
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$25,000 or 5%of contract price(whichever is greater). Yes❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order. Yes ® No ❑
If No, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
2452
WE
30 May 2025
KWIA Airport
Monroe County BOCC
Subject: KWIA Aircraft Overflow Apron
To Whom It May Concern,
We respectfully submit this letter to formally request a time extension for the KWIA Aircraft Overflow
Apron project. While substantial progress has been made, additional time is required to complete
outstanding miscellaneous items onsite,as well as activities associated with offsite mitigation efforts.
Despite continued coordination and diligent execution by our team,certain aspects of the work—
particularly final detail items and environmental mitigation—require additional time to be completed in
accordance with project specifications and regulatory requirements. These items include AOA—abandon
well,asphalt tie in and striping. Mitigation Sites—planting correction,haul road planting, signage and
bollards.
We are committed to ensuring all remaining work is performed to the highest standards and in full
compliance with all applicable requirements. We therefore request an extension of 79 days calendar days
to allow for completion of remaining punch list items.
We appreciate your consideration and look forward to your response. Please let us know if you require
any additional information or supporting documentation to process this request.
Substantial completion—May 20,2025
Final Completion—July 18,2025
Respectfully,
Roman Orofino
General Manager
Charley Topi)i o& Sons, Inc.
2453
MONROE COUNTY/ENGTNEERTNG/PRO Eqr MANAGEmENT
CONTRACT'CHANGE ORDER
PROJECT TITLE: Aircraft Overflow Apron and Mitigation CHANGE ORDER NO: 7
INITIATION DATE: 05/30/2025
TO CONTRACTOR: Charley Toppino&Sons CONTRACT DATE: 02/16/2022
The Contract is changed as follows:
The original Contract Sum ............................................. $ 5,416,177.15
Net change by previously authorized Change Order ..........�......................a.,,,.,.,r.,,...,...$ 1,335,684.55
The Contract Sum prior to this Change order was.................... $ 6,751,861.70
The Contract Sum is(increased) by this Change Order 7............................... 27,898.06
The Revised 1 Contract Sum including this Change Order..................... $ 6,779,759.76
During the punchlist inspection for the EYW Aircraft Overflow Apron project on Wednesday, May 14t', 2025, miscellaneous
electrical repairs were noted. The EYW Aircraft Overflow Apron project was originally designed in 2021. Since 2021, existing
electrical features, including junction boxes, overhead lights, etc., that the proposed design tied into, changed conditions.
Some of the existing features were removed and some features degraded over time. The miscellaneous electrical repairs
noted during the punchlist inspection include improving the conditions of the electrical features to increase longevity.
Net change to contract Change Order 7$27,898.06
This Change Order 7 does not increase the contract calendar day count.
Contractor agrees to accept the increase in monetary compensation and hereby waives and releases any and all claims for
any additional compensation related to this change order.
This Change Order 7 represents 0.515% increase of the original contract price.
Not valid until approved by Owner Architect Jlf applicable), and Contractor
05/30/2025
ARCHITECT/ENGIJ R
0 to
CONTRACTOR'
De
AIRPORTS DIRECTOR f 06.03.2025
Date
COUNTY/ASSISTANT ADMINISTRATOR
Date
NROE COUNTY ATMnN79
AOVE1 EC
PE�' 0 J. CA
ASSIST ATTORNEY
Date 6/5/25
2454
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
The original project was designed in 2021. Since 2021, the existing electrical conditions changed. Some elements
were removed and some elements degraded. The proposed change order accounts for the changes in existing
conditions.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project engineer/architect approves the change order. Yes ® No ❑
If No, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
2455
Change 0 der
Attention: Jacobs DATE: 5/29125
200 W..Forsyth St
Suite 1520
Jacksonville,FL 32202
ITEMIZED QUANTITIES
hocallolru 3491 S Roosevelt Blvd,Ke"y West FL 33040
Scope: Punchltst Modt0oabon Miac Electrical Repairs
hero Deabn lbaft u'embC U." 4;am ¢und ww dent 4Ldak w e's
.. _... _.....
1 IPunchYist Ntodnccetron: N 0�..... I,S $ 24,25918 $ 24 2aa..'V8
vrraarrvud axnn7wap Ake .worn Jlsw�.JMR corerhreJartu '�.
d2ovaaovunl'ar na�.wlnpt�Npyauaaw�lluamrJaaaVwwa
�.ar.rt ue 2'raandwut er,r.M1ia;.�u rod ui,revaarwi euarvaPNaWvs ................�_.......... ...,., ........"...................�.., ... ...... _...._�..�
M........ ._Wi
�°daVP n�uev ea wrYuz
Pro woo ddK ao&9 rvuiwwad uear;lara'.ry laerxrwsn edl�drxrad aN ...Vem
I
.,_.......�.. .._,........ __.,.................................... .. ........ '_...._........
W
Subtotal $ 24,269.18 L.
2 Overhead 6 Profit 159h _. 1 A..... LS $3 636 66 ].976,66
3 PedormancelPa ment Bonds 20.00/Thousand 1,0 LS
4 obilizefion/Demobilization 10 LS
5 On"rar cone i"s, 1,6 LS
Total: S 27,898.08
Exclusions:....... usians: .,_..�.�.�.�.�.�...................... �............._....... .�.. ......................_ �.�....m.�....m......�.,,.�.�.�.�.�..�...�.....
Frtol
Prepared by:
Estimator i"�
Rharley Toppino li Sons,Inc.
Sheaf 1 011.....
Data,: SP,T9I26 �'
Signature: Date:
2456