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HomeMy WebLinkAboutItem O4 04 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting July 16, 2025 Agenda Item Number: 04 2023-4230 BULK ITEM: Yes DEPARTMENT: Social Services TIME APPROXIMATE: STAFF CONTACT: Cathy Crane N/A AGENDA ITEM WORDING: Approval of a secondary contract with G.A. Food Services of Pinellas County, LLC, d/b/a G.A. Food Services, with the second highest ranked proposal for services resulting from Monroe County's formal competitive solicitation for Food Service Meal Catering for the Senior Nutrition Program (RFP-592); Funding is through the Older Americans Act; the initial term of the agreement is 7/16/2025 through 6/30/2026. ITEM BACKGROUND: In January 2025, the BOCC granted permission to advertise the Request for Proposals for Food Service Meal Catering for the Senior Nutrition Program, RFP- 592. The proposal opening date was on June 23, 2025. Two (2)proposals were received. The Selection Committee Members consisted of Jenna Tuttle, Sr. Administrator- Operations, Kim Wilkes-Wean, Sr. Administrator of Fiscal&Program Compliance, and Matt Massoud, Senior Planner in Emergency Management. The Selection Committee held a Hybrid In-Person & Zoom public meeting on June 25, 2025 to analyze and rank the proposals. G.A. Food Services was selected as the second highest ranked, responsible and responsive bidder. Thus, G.A. Foods is recommended for this secondary contract. The Agreement will commence on July 16, 2025, and terminate on June 30, 2026; with the option to renew for five (5) additional one (I)-year intervals, as more specifically provided in the Agreement. PREVIOUS RELEVANT BOCC ACTION: Item C14 approved by BOCC on 1/15/2025 -Permission to advertise RFP. Item C20 Approved by BOCC on 6/18/2025 - Extension of existing G.A. Food Services catering services contract to facilitate completion of this competitive solicitation process. INSURANCE REQUIRED: Yes 3943 CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval. DOCUMENTATION: Monroe County Vendor Contract—GA Foods—07.2.2025-GAF executed.pdf Social Services - 2025 Caterer RFP (FINAL).pdf ADDENDUM NO. I (FINAL).pdf GA Food Services Response to RFP-592.pdf OAA Contract 2529.pdf 1st Amendment to OAA Contract 2529— 02—19—2025.pdf 2nd Amendment to OAA Contract 252904162025.pdf Final Scoring Sheet.pdf COI for G.A. Food Services.pdf FINANCIAL IMPACT: The Alliance for Aging, Inc. Standard Contract, OAA Contract Number 2529 (along with Amendments I & 2)provide grant funding for this service contract. 3944 AGREEMENT between MONROE COUNTY,FL and G.A.FOOD SERVICES OF PINELLAS COUNTY,LLC d/b/a G.A. FOOD SERVICES fir FOOD SERVICE MEAL CA,rERLNG SENIOR NUTRITION PROGRAM Secondary Contractor TIHS AGREEMENTis made and entered into this..—day of...._.__.... ....................... 202.._, by and between the Monroe County, Florida, a political subdivision of the State of Florida, with principal offices located at: I 100 Simonton Street, Key West, FL 33040 (tire ""County") and G A. Food Services of Pinellas County, LLC, d/b/a G.A. Food Services, a Delaware limited liability company whose mailing address is 1.2200 32nd Court North, St. Petersburg, Florida 33716 (the "Contractor")to provide food catering and associated services consistent with the Monroe County Request for Proposals 121E-0P-592 entitled, "Food Service Meal Catering, Senior Nutrition Program, Monroe County,Florida," Now therefore, in exchange for good and sufficient consideration,the parties hereby agree to the following Lerm.s and conditions: 1) The Conti-act Documents The contract documents consist of this Agreement,Monroe County Request for Proposals RFP-592 and Addendum No. I thereof, Contractor's Response to the County's luP­592, and Contract NuMber AA2529 (Older Americans Act ("OAA") — Standard Contract between Alliance for Aging, Inc. and Monroe County, Florida), and subsequent grant agreements reflecting OAA annual funding awards to Monroe County, Florida. These contract documents form the Agreement, and all are incorporated herein as if set forth in full.In the event of a conflict between the aforementioned documents,the applicable grant contract with the Alliance for Aging, Inc, will control, followed by this Agreement and any duly executed amendments hereto,followed by the RFP_592 and itsAddendurn No. 1, and [hen Contractor's Response to the County's RFP-592, in that order, Any ambiguities contained in any of the referenced document herein are to be resolved in favor of the CouMy. 2) The Work/Services The parties acknowledge that this food service contractrimst be submitted and approved by the Alliance for Aging prior to implementation. 'Ihe Contractor must perform all work for the County required.by this Agreement,and as set forth below: a) Contractor will furnish all labor, materials, and equipment necessary as the ,s�,conda contract ctor ir on an as­needed (Oasis, and as requested by the County, in accordance with the terms and conditions stated in these contract documents. b) In addition, upon request by the County, Contractor must provide sample meals to the County intended to be used bor the Nutrition Program for the purposes of quality control, within a timetrame agreed upon by both parties. If new items are introduced into the menu,a sample rnust be provided to the Nutrition Program and tested prior to using it in meal service. C) Menu plans proposed fbr the Nutrition Program must be approved by the Program s Registered Dietician,the Nutrition.13rogram Director, and the Alliance for Aging, Inc.., as the final menu prior to implementation. Menu plans, as approved,must be adhered.to, Page I of 15 3945 d) The weekly delivery schedule will be decided and agreed upon by the County's Contractor Manager and the Contractor, but must include the following: I.) Deliveries will be made on weekdays only;2.)Tl.ie delivery schedule must specify when service will.be provided (day and time)at each of the Congregate Meal Site locations,as requested by the County; and 3.)"17he delivery schedule should be tile same every week. The County's Contract Manager must approve deviations from the schedule due to special circumstances. Provisions for special deliveries, such as emergency meals,will be determined and agreed upon by the County's Contract Manager and the Contractor. At the discretion of the C ounty, the Nutrition Program may observe thirteen (13) holidays, WIlien no meals will be served. As such, deliveries are not to be made on weekends or holidays. ff circumstances warrant, the arrangements made for the Nutrition Program may be determined on a case-by-case or as-needed basis with written directions by the County's Contract Manager. e) Locations for meal catering services, both home delivered meals an(.] congregate meals, and levels of service may be modified (increased or decreased) on an as- needed or as-n.,quested basis by the County during the contract based on location der nand s, lbod service offerings, reductions in funding, clostire of existing locations or opening of new locations,or general demands.for service., f) Contractor must supervise the work force to ensure that, all workers Co.nduct themselves and.perform their work in a safe and professional manner. Contractor must comply with all OSTIA safety rules and regulations, as well. as all relevant food safety rules and regulations,in the perfortnance of the work,. Contractor must. at all flines have a. competerit field supervisor on the meal site to enforce -these policies and procedures at the Contractor's expense, g) Contractor must comply with the llatest versions of the Department of Elderly Aff7airs ("DOEX') Programs and Services Manual, and the DOEA Financial Management Manual, as well as any and all Federal, State, and local laws and reguhttions now in effect,or hereinafter enacted during the term of this Ag)rcernent which are applicable to the Contractor, its employees, agei.i.ts or subcontractors, if any, with respect to the work.and services described herein. Specifically, but not in derogation of the remainder, Contractor HRIISt comply with the Department of Elder Affairs Programs and Services Handbook, Chapter 5: Older Americans Act (OA.A)Title HIC,as may be amended.frorn time to slime.Contractor shall maintain throughout the to of this Agreement,appropriate licenses.Proof'of'such licenses shall be submitted to the County upon execution of this Agreement, if not previously submitted to the County. 11) Contractor warrants that all goods,materials,and workmanship furnished,whether furnished.by the Contractor or its subcontractors and suppliers, will comply with the specifications and descriptions supplied or adopted through the contract docunients. Specifically, Contractor shall maintain as food safety management pro rain within its facilities that meet or exceed the minimum requjrern(..-.D.ts of federal, state, municipal, or other agencies authorized to inspect or accredit the food service operation and shall, UpOn request of the County, provide documentation of said food safety management program and the results of any inspections related thereto. i) Within 30 days of execution of this Agreement Contractor shall provide County with a written plan of correction for any high priority or significant findings on sanitation inspections. Contractor shall immediately notify the County of any closures or Administrative Complaints:regarding food safety or of arry sanitation. inspections as referenced in the Department of Elder AlTairs Programs and Services Handbook,Chapter 5.- Older Americans Act(OAA)Title 111C,as may Erie amended from time to time. Page 2 of 15 3946 j) County, Alliance for Aging, Inc., and/or Department oaf.Elder Affairs staff shall have the right, upon 24-hours written notice or such other finne proscribed by policy, rule, or contract,to inspect the food preparation and storage areas, k) Contractor must complete such forms as Courity deems necessary in rr.ther.-ance of its grant award from. the state and/or federal government, Additionally, ("ontractor must supply int6fmation for nutrition reporting on.labor costs and raw food costs, as requested, 3) Changes in the Work a) Without invalidating the Agreement, the County may, at any firne f,:)r .froni time to firne, order additions, deletions or revisions in the volurne of worl< described in the RFR', these char ng es must be inernofialized in writing by the County's Contract Manager,, 'Ilie changes must be within the scope originally contemplated by the.RF.P and the County's grant agreement that funds the Nutrition Program,and be reasonable to achieve its goals. For example,if the Contractor requests taa make anlinor.materials or requirement substitution within the proposal, and such change is demned de Y.ninimis by the County (e.g. the proposed substitution is an equiva.le.n.t industry standard and will result in. no price change), such change does not warrant amendment,however niust be approved by the County's Contract Manager in writing prior toirnplementation. b) The Contractor will not be entitled to an increase in the contract suni or payine.int or compensation of any kind ftoin the County.for direct, indirect, consequential, impact or other costs,expem.ws or darn ages,including but not.firnited to costs fbr acceleration or inefficiency arising because of delay, disruption, interference or hindrance fro m. any cause whatsoever,whether such delay, disruption, interference or hindrance was avoidable or unavoidable, 'I lie Contractor's ireconvery ofdamages and sole rt-tnedy for any delay caused by the County is exclusively an extension oaf tissue on the Contract, and only for an atnount of tinwe authorized in writing, 4) Contract Amomat Contractor will perform contract requirements with pricing pursuant to Contractor's Price Proposal Form within ivi Response to the RFP, to wit: a unit price of$5.08 per meal, all meals of all types.Invoices are to be sent to the Monroe Cou.n.ty Nutrition Pro grain Director on. a weekly basis. The Munroe County Office of the Clerk. and Coml.-)troller will. Process and issue payments to the Contractor-. paynient by the COUnty of an undisputed invoice submitted by the Contractor will be processed within 30 business days after being stamped as received, or otherwise as provided in accordance with the Florida Prompt Payment Act, Section 2118.735, Fla. Stat., as amended. County is exempt ftorn payrrient.offlorida State Sales and Use taxes. Contractor shall not be exempted by virtue of the County's exemption from paying sales tax to its suppliers for materials used tern furl till. its obligations under this contract, nor is Contractor authorized to use the Cho unty's Tax ExeTrlptiorl Number in securing such materials, Contractor shall be responsible for any and all taxes,or payments of withholding,related to services rendered under this Agreement. a) Addition.ally, the Contractor is to submit to the County invoices with supporting documentation that are acceptable to the Monroe County Office of' Clerk and Comptroller (County Clerk.). Acceptability to the County Clerk, is based upon generally accepted accounting principles and such laws, rules and regulations as may govem the disbursal of funds by the County Clerk. b) Rate Increase Tbresholds requireinents,, Rates may only increase if approved through th.e formal procedure set forth in Contract Number A.A.2529 (Older Americans Act ("'OAA,") — Standard Contract. between Alliance for Aging, Ine. and Monroe County, Florida), and subsequent, grant agreerrilents reflecting OAA. annual funding awards to Monroe County, from. one year to ttle next at a rate Page 3 of 15 3947 consistent with the annual rate of inflation in the Consurner Price Index. (CPI) percentage changefor all iterns as deterrnined by the Bureau of Labof Statistics f'or the 12-months prior to the DOEAs required Area Plan submission date and as per the Alliance policy incorporated herein by reference. See 9�-Mkjcx/� C1111 L 1 cl�-I Tild ex-�W�_Ifrier_pn -----------___ catcty our,htni#, Prior to any rate increase being authorized, the Contractor must submit a written request.according to the timelmes and.formal procedures required by the Alliance for Aging,.Inc, in said grant agreement(s), incorporated.herein by reference. An amendment hereto must be executed by the parties prior,to any rate increase taking affect, 5) Agreement Sukiect to Funding The Corunty's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners, In the event that the Cola my funds on which this Agreerneat is dependent are withdrawn,this Agreement is terminated, and the County has no further obligation under the tenns 4.-.Pf this Agreement to tine he Contractor 1beyond that already incurred by the termination date; as such this agreement is contingent on the County's receipt of federal ftinding through 'ritle.1.11 C-1 and C-2 of the Older.Americans.Act, as administered by the DOEA and the Area Agency on Aging(for PSA.-I I it is Alliance for Aging, Inc.)and such other available grant funding sources, 6) Contract,Terin 11e parties expressly agree that. this Agreement commences on July 1.6, 2025 arld will expire on June 30, 2026 A renewal of this Agreement may be accomplished in one (1) year intervals starting on Ady 1, and ending on June 30 of' each successive year, notwithstanding the above commencement date. .A renewal may be accomplished by the C ouurnty,Administrator exercising her administrative approval authority vested.pursuant to the Monroe County Purchasing Policy, so long as all renewals are made expressly subject to the same terins and conditions as provided hereim This Agreement may be extended for up to.five (5) successive one (1)year periods (each a "Renewal `l"erm") ert rtpnst� the aboye_,La Loved administrqt L vg Li. by tine L2Mfl1X_A.1y e. dnLim_strator, or_ — �_ 4qsi&!1 ust not exceed the total value of.1.100,000,00without tine�..irioirf�-o.nnala�) tqKa i of the Monre2���at_ ommissioners. As used herein, the"total value" is calcubated L)�La(Ldiiq&j.he value(exclUdia _ rant-funnde!values) feacfi adnrinistratiycly W, proved renenya us an encL nLs lixwed ad I-al ---y m—41-g- _A�Lsuu_--- the Monroe Counly BoardLof(...'ounty C onimissioners' most recent fgni.al as roval. 7) Conditions for Entergency/11urricane or Disaster It is hereby made a part of this agreement that Ibeffore,during and after a public emergency, ,disaster, hurricane, flood, pandemic or other substantial loss that the Monroc County will require a 11first priority" basis for goods and services. It is vital and imperative that the majority of citizens are protected from my emergency situation which threatens public sal ty and health,as determined by the County.Adyninistrator,or her designee. Contractor agrees to rent/sell/lease all goods and services to the County or other governmental entities, as opposed to a private citizen or corporation,on a first priority basis. The County expects to pay a. fair, and reasonable price for all products/services in the event of a disaster,, pandernic, emergency or hurricane, Awarded Contractor must furnish a twenty.-four(24) hour telephonenumber iD the event of such an.emergency. 8) Independent Conti-actor This .Agreernent does not create an employee/employer rehitiODShip between the Parties. It is the intent of the Parties that the Contractor is an independent contractor under, this his Agreement and not the County's employee for any purposes, including but not limited to, the application of the F'air Labor Standards Act minimum wage and overtirne payrnmts, Page 4 of 15 3948 Federal Insurance Contribution Act, the Social Security Act, the Federal I.J.nernployment Tax .Act, the provisions of the Internal Revenue Code, the State Worker's Compensation Act, and the State UnernployrnentInsurance law, I'lie Contractor will retain some and absolute(Jiscretion in the judgment of the manner and means of carrying out Contractor's activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under this .Agreernent will be those of Contractor, which policies of Contractor will not conflict with County, State, or United States policies, rules or regulations relating to the use of Contractor's funds provided for herein., T.heContractor agrees that it, is a separate and independent enterprise from Inct County, that it bad full opportunity to find other business, that it has made its own invest.ment-in.its business, and that it will utilize alhigh level of skill necessary to perform the work, This Agreernent.must not be construed as creating any joint employment relationship between the Contractor and the County and the County will not be liable for any obligation incurred by Contractor, including but not limited to unpaid tninimurn wages and/or overtime preiniums. 9) Assignment and Subcontracting Contractor must not transfer or assign the performance required by this Agreernent without the prior written consent of the Board of County Commissioners. This.Agreement, or any, portion thereof, must not Inc subcontracted without the pri(,:):ir written consent of the County nor may the Contractor assign any monies due or to becorne due to him or her,without the previous written consent, 10) 'Termination a) "I'ernmination for Uncurable Default In the event the Contractor-shall default in.or violate any of the terms,obligations, re,strictions or conditions of this Contract in a manner that is uncurable (as determined in the sole discretion of the County), the County may, upon Written. notice to the Contractor,terminate this Contract effective immediately.In the event of such termination the County may hold the Contractor liable for any and all damages sustained by the County arising out of such default, including but not limited to costs of'reprocurement and cover. County may immediately terminate this Agreement if any of the fbilowing occur: I.A temporary or permanent closure related to food service violations; 2. Administrative C ornplaints regarding food safety-, or 3. "Fen (10) or inore high priority/significant findings on sanitation inspections within the past rolling twelve(12)month period. b) Termination for Curable Default In the event the Contractor shall default in wiy of the tennis,obligations,restrictions or conditions in the Contract Documents in a manner that is curable(as detennined in the sole discretion of the County), the Courity shall give the Contracti-m written notice by registered, certified mail of the default and that such default shall be corrected or actions taken to correct such default shall be coninflenced within three (3) calendar days thereof Ira the event the Contractor has failed to correct the conditions(s) of the deffiult or the default is not remedied to the satisfaction and approval of the County, die County shall have all legal remedies available to it, including, but not limited to termination of the Contract in which case the Contractor shall be liable fbr any and all damages perrnitted by law arising from the default and breach of the(.ontract. c) Ternifination fop,-Convenience of County Upon thirty ('30) calendar days written notice delivered by certifiled mail, return. receipt requested, to the Contractor, the County nuay without cause and without prejudice to any other right or remedy, tenniu.Ae the Contract for the County's convenience whenever the County determines that such termination is in the best interest of the County. Where the Contract is terminated for the convenience of the County the notice of termination to the Contractor must state that the Contract Page 5 of15 3949 is beingtenninated f6r the convenience of the County under the termination clause and the extent of termination. The Contractor shall discontinue all work. aim the appointed last day of service. 11') Remedies a) Damages flee County reserves the right to recover any ascertainable actual darnages incurred as a result of the failure of the Contractor to perforin in accordance with the requirements ofthis Agreement,or for losses sustained by the County resultant frorn the Conti-actor'S failure to perform in accordance with the requirements of this Agreement. b) Correction of Work If' in the I Judgment ofthe County, work provided by the Contrack.)r does not confom] to the requirements of this Agreement, or if the or exhibits poor workmanship,the County reserves the right to require that the Contractor correct all deficiencies in.the work to bring the work into conforrnance Without additional cost to the County, and/ or replace any personnel who fail to perform in accordance with, the re(.,Iluirements of this Agreement. The County is the sole judge of on conformance and the quality of workmanship or products. 12) Insurance Requirements Contractor shall obtain and maintain at its own expense the insurance coverages listed within the Request for proposals, attached hereto. .13) Indemnification & Hold Harmless Notwithstanding any mininmin insurance requirements prescribed, Contractor, shall defend, indemnify, and hold the County, and the County's elected and appointed officers and employees, harmless from and against (i) any clairns, actions or causes of action, (ii) any litigation, administrative proceedings, appellate pr(:)ceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with: (A.) any activity of Contractor any of its employees, agents, subcontractors or other invitees during the agreement.,(B)the negligence or recklessness,intentional wrongful rmmisconduuct, errors or other wrongful act or omission of Contractor oriany of its employees,agents, sub- contractors or other invitees,or(C)Contractor's default in respect of any ofthe obligations that it undertakes during the tenn of the agreement,except to the extent the claims,actions, causes ofaction, litigation,proceedings,costs or expenses arise solely from the intentional or negligent acts or omissions of the County or any of its employees,agents,subcontractors or invitees (other than Contractor). Nothing contained herein is intended, nor may be construed, to waive County's rights and. immunities under the common law or Section 768.28, Florida Statutes, as amended from,time to time; nor will anythingincluded herein be construed as consent to be sued by any third parties in any matter arising out of this agreement.. To the extent considered necessary by the Contract Manager, any surns due Contractor under the agreement may be retained by the County until all of the County's claims subJect to this indemnification obligation have been settled or otherwise resolved, anid any amount withheld is not subject.to payment of interest by the County.Insofar as die clainis, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during or after the termc.. of the agreement, and the rights and immuriii ties reserved to the County, this section will survive the expiration of the ten-n of the agreement or any earlier termination of same. 14) Discriminatory Vendor List Contractor hereby acknowledges its continuous duty to disclose to the County if the Contractor or any of its affilliates,as defined by Section 287.1 34(l)(a),Florida Statutes,are Page 6 of 15 3950 placed on the Discriminatory Vendor List. Pursuant to Section 287.134(2)(a),Florida Statutes: "An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not subm it a bid,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity." 15) County Suspended Vendor List 'Flee eligibility of persons to bid for an award of'County contrad(s),or enter into a contract, may be suspended pursuant to sec.2-347(1)of the Monroe County Code of Ordinances. In the event an eligible person is suspended by the County after the contract is awarded, or a suspended person is employed to perform work (e.g. subcontractor in a. bid or contract) pursuant to a County contract, same shall constitute a.material breach of the contract.. The County, in its sole discretion, may terminate the contract with no further liability to the contractor beyond payment oaf the portion of the contract price that may be due fi.)r work satisfactorily completed up to the date of termination, and hereby reserves all other rights and remedies available at law or in equity, 16) Prohibition on Conflict of Interest,Gratuities,Kickbacks,and Collusion The statements contained in this paragraph are true and correct, and made with the full knowledge 0-tat Monroe County relies upon the truth of the statements contained herein in awarding the contract for this Project. a) Conflict of Interest.Contractor covenants that it presently has no interest and will not acquire any interest that would conflict in any manner or degree with the performance of services required.Each party hereto covenants that there is no CODI'liCt of interest or any other prohibited relationship between the County and itself, b) Gratuities. Contractor hereby certifies that it has not.offered, given, or agreed to give any Monroe County employee a gratuity, favor, or anything of monetary value in connection with any decision, approval, disapproval,recommendation, preparation of any part of the Project or award of this contract. c) Kickbacks. Contractor certifies that it has not given payment,, gratuity, or offer of employment to be made by or on belialf of a Sub-contractor under a contract to Contractor or higher tier sub-contractor or any person associated therewith, as an inducement of the award of a subcontract or order.. d) Non-C'ollusion Statement. By signing this Agreement, Contractor certifies under penalty of perjury that.the price proposed by Contractor was arrived at. independently without collusion, consultation, or communication for the purpose of restricting competition;and no attempt has been made to induce another person or entity to submit a proposal,or not submit,for the purpose of restricting competition in.the award of this Project. e) Contract Clause. The prohibitions on conflict of interest, gratuities, kickbacks, and collusion prescribed in this paragraph must be conspicuously set forth in every contract and subcontract and solicitation initiated by Contractor in. its performance of this Agreement, 17) Ethics Clause pursuant to Monroe County Ordinance No,0.10-1990 By signing this Agreement, the Contractor warrants that he/she/it has not employed, .retained or otherwise had act on his/her/its behalf any former County officer or employee in violation of Section 2449, Monroe County Code fOrdinances, ar any County officer or employee in violation of Sect-lion 2-150, Monroe County Code of Ordinances. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct.from the Agreement or .Page'7 of 15 3951 purchase price,, or otherwise rccovcr, the full amount of any fee, conimission., percentage, gift,or consideration paid to the former County officer or-ernploycc pursuant t(,.)Subsection 2-152(b), Monroe County Code of Ordinances. 18) Prompt Disclosure of Litigation, Investigations, Arbitration, or Administrative Proceedings Throughout the ten.n of this Agreement, the Contractor has a continuing duty to promptly disclose to the C'ounty, in writing, upon occurrence, all civil or criminal litigation, investigations, arbitration, or administrative proceedings relating to or affecting Contractor's ability to perform under this Agreement. If the existence of'such causes the Coiantyconcerri that the Contractor's ability or willingness inn perfiwrn the Af...,,.reement is jeopardiz,A, the Contractor may be required to provide the County with reasonable assuran.ces to demODstrate its ability to perform as required hereunder, and that its employees/agents have not or will not engage in conduct shnilar in nature to the conduct alleged in such proceeding, 19) Notice All written correspondence to the County shall be dated arid signed by an authorized representative of the Contractor. Any written notices or correspondence required or contemplated under this Agreement shall be sent by U.S. M.,61, certified, return receipt requested,postage pre-paid,or by courier with proof of delivery.Notice is deemed recerved by Contractor when hand delivered by national. courier with proof of delivery or by U. S. Mail upon verified receipt or upon the date of refusal or non.-acceptance of delivery. Notice shall be sent.to the following personsn FOR.COUN17f: FOR CONTRACTOR� County Administrator General Counsel Monroe County 12200 32nd Court N,St Petersburg,FL 33716 '11,00 Simonton Sircet,Room 2-205 ]Key West, FL 33040 Email:contracts@gafoods,corn ........... And(with copy to) Monroe County Attorney's Office I I I I 12th Street Sunite 408 Key West, F11.,33040 20) Choice of Law and Venue 'I'lie parties hereby ap,,rce that the only laws that apply to this Agreernent are th(::nse ofthe State of'.Florida and United States of America. The parties waive the privilege of venue and agree thal.all I itigati,rm between them in the state courl.s will take place exclusively in the Sixteenth Judicial Circuit in and for Monroe County, Florida, and that a.11.1. litigation betwcen thein in.the fWeral courts will take place exclusively in the United States District Court in amid for the Southern District ol.'Florida,or United 'States:If Court f6r the Southern District of Florida., whenever applicable, This Agrecinent shall.not be subJect to arbitration. Mediation proceedings initiated arid con.ducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procod,ures required by the Circuit Court of Monroe County,, Florida. 21) AttOrney's Fees and Costs County aD.d Contractor agree that in the event any cause of action or administrative 1.)roceelding is initiated or ref ,ndeel by any party relative to the enfbrcement or interpretation. of this Agreernent, the prevailing panty sh.a.111. be entitled tO reasonable attorney's&,cs, court costs, investigative,and out of.-pocket exl:�enses, as mi.award against the non.-prevailing party, at all levels of the court system., including in appellate proceedings. Page 8 of l 5 3952 22) Public Records Counly is a public agency subject to Chapter 119,Florida Statutes, as w.n.ended from.time to titne, To the extent,Contractor is a Contractor acting on behalf(:)f the County pursuant to Section 119.0701, Florida Statutes, as arnended from. time to time,, Contractor nnusst cornplywith all public records laws in accordance with Chapter 1]9, Florida Statutes, In accordance with state law, Contractor agrees to: a) Keep and maintain all.records that ordinarily and.necessarily would be required by the Counly in order to perfonn the services. b) Upon request ftom the County's custodian of public records, provide the County with a copy of the requested records or allow the records,to be inspected or copies within a reasonable tirne at an cost that does not exceed tire costs provided in Chapter .1.1.9,Florida Statutes, or as otherwise provided by law. C) Ensure that,public records that are exempt,or confidential and exempt.,froln public records disclosure are not disclosed except as authorized by hVW for the duration of' the Agreement terry.w. and following completion of the Agreement if the Contractor does riot transfer the rrecords to the County, d) Upon, con.i.pletion of tine services within this Agreement, alt no cost, eitiler transf*er to the C.4:)unty all public records in possession of the Contractor or keep and maintain public records required by the County to perform the services. If the Contractor trans&rs all public records to the County upon completioul of the services,the Contractor must destroy any duplicate public records that are exempt, or confidential and exempt, from public records disclosure requirements, If the Contractor keeps and maintains public records upon completion of the services, the Contractorr.nust meet all applicable requirements for retaining public records, All records stored electronically must be provided to the ("'ounty, upon request from tire County's custodian of public rLcords, in a fbrmal that is cotripatible with the inf'ortnartion technolog gy systems of t1re County., IF Tim CONTRACTOR HAS QUESTIONS REGARDIN(j�r T11E AP.111?.LICATION OF CHAPTER 119, VIDRIDA STATUTES, ".1`0 THE CONTRACTOR'S DuTY TO PROVIDE PU`BLIC RECORDS RELATING TO ,ri-11S AGREEMENT, CONTACTTHE COUN"IY'S CUSTODIAN OF PUBLIC RECORDS Al": MONROE COUNTY ATTORNEY'S OFFIC E, 111.1. 12T.11 STREET, SUITE 408,KEY WES"17, FL '3304-0, EMAIL: PU'l3I..,ICIIECOR,D,��l�'(ii.,���VIOI"llqll,OECOU�IN,�'l"Y- FL.GoVj OR P.111FIONE: 305-292-3470. 11"Contractor does not comply with this section, the County will enforce the Agreement provisions in accordance herewith and may undaterafly cancel this Agreement in. accordance with state law. 23) Audit Rights The Contractor mrist maintain accurate books,records,,documents and other evidence that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance this Agreement, in accordance with generally accepted accounting principles. C,ounty reserves the right to audit the records of the Contractor for the com niodities and/or services provided under the contract at any time during the perforn.r.ance and. term of the contract and for a period of five(5)after completion of the contract. Such records must be retained by Contractor for a minitnurn of five (5) years following the close of the Agreement,or the period required for this particular type of pro.ject by the General Records Schedules maintained by the Deparbinent of'State, whichevcr is longer. The Contractor agrees to cooperate 'with the County and agrees to submit to an audit as required by the County, or other authorized representative(s)of the State offlorida. The ("'ontractor must Page 9 of 15 3953 allow the County or such other auditing agency to have access to and inspect the complete records of the Contractor in relation to this Agreement at any and all times during normal business hours fi-)r the purposes of conducting audits or examinations or making excerpts or tnanscriptions. Aie requirements set farthin this paragrapAi will survive the termination of this.Agreement, 24) rhit d Party Beneficiaries Neither Contractor nor County intends to directly or substantially benefit a third party by this Agreement. Therefore, the Parties acknowledge that there are no third party beneficiaries to this Agreement and that no third party is or will be entitled to assert a right or claim against either of thern based upon this Agreement, 25) Uncontrollable Circumstances("Force Mikieure") As used herein,"Force Majeure"means the occurrence of any event th at prevents or delays the perfomiance by either.- party of its obligations hereunder Which arc beyond the reasonable contro of the non-perfoirming party. Examples of"Force Majeure"include,but are not limited to, acts of God, natural disasters, or emergency goverrimental action. To involce this paragraph, irmnediate written notice, consistent with the "Notice" provisions of this Agreement,must be sent by the non-performing party describing the circurnistances constituting force majeure and proof that the non-performance or delay of perforniance is a direct and reasonable result of such event(s). Any clairn for extension of time by Contractor pursuant to this paragraph will be made not more than Seventy-two(72)hours after the commencement ofthe delay. Otherwise, it shall be waived, The Contractor shall immediately report the termination of the cause for the delay within seventy-two(72)hours after such termination, The County reserves its right to challenge the invocation by. the Contractc)r within five(5)calendar days of receipt of said notice, in such case uninterrupted perforniance in required. However, in the event the invocation is accepted by the County, the Contract(.)r must take all reasonable measures to mitigate arty and all.resuffing damages, costs, delays, or disruptions to the Contractor's perfbi-mance requirements under this Agreement. All obligations must resume when the circumstances of such event(s) have subsided, or other arrangements are made pursuant to a written amendment to this AgreemeDt. 26) Public Entity Crimes Statement Pursuanit to Section 287.133(2)(a), Florida Statutes, as amended from time to time, Contractor hereby certifies that neither it nor its affiliate(S) have been placed on the convicted vendor list following a conviction for as public entity crime.U'placed on that list,, Contractor agrees: to immediately notif the County and is prohibited from providing any goods or services to a, public entity; it may not submit a bid on a contract. with a public entity for the construction or repair of as public building or,public wark; it may not submit bids on keascs of real property tar a public entity; it may not be awarded or perfi)rm work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and, it may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category TWO ($35,000), as may be amended, for, a period of thirty-six ('36) months from the date of being placed on the convicted vendor list, 27) Foreign Gifts and Contracts The Contractor must cornply with any applicable disclosure requirements in Section 286.101, Florida Statutes, Pursuant tar Section 286.101(7)(b),Florida Statutes„ "In addition to any fine assessed under [§ 286.10](7)(a), Florida Statutes], a.final order determining a third or subsequent violation by an entity other than a state agency or political subdivision. must antornatically disqualify the entity tirorn eligibility for any giant or C011tract funded Page t 0 of 15 3954 by a state agency or any political subdivision until such ineligibility is fifted by the .Administration. Connnission. [Governor and Cabinet per §14.202, Florida Statutes] f6r Bound cause,." 28) Scrutinized Companies and Countries of Concern per Sections 287.1.35, 215.473, & 287.138,Florida Statutes Contractor hereby certifies that. it.- a) has not been placed on the Scrutinized Companies that Boycott.Israel List, nor is engaged in a boycott of Israel; b)has not been placed on.the Scrutinized CornpaniesFrith Activities in Sudan List nor the Scrutinized Companies with Activities in the Iran Terrorism Sectors List (forraerly the .[ran Petrolcurn Energy Sector List); and c) has not been engaged in business operations in Cuba or Syria. If County determines that.Contractor has falsely certified facts under this paragraph, or if Contractor is found to have been placed on a list created pursuant to Section 215.473, Florida Statutes, as amended, or is engaged in a boycott of Israel after the execution of this Agreernent, County will have all rights and remedies to terminate this Agreement consistent with Section 287,135, florida Statutes, as amended, The County reserves all. rights to waive certain requireinents of this paragraph on a, case-by-case exception basis pursuant to Section 287.135, Florida Statutes, as arnei.ided, Beginning January 1, 2024, the County must not enter into as contract that grants access to an individual's personal identifying information to any Foreign Country of Concern such as: People's Republic of China,the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of" Korea, the Republic of Cuba, the Venezuelan regime of NicolAs .maduro, or the Syrian Arab Republic, unless the Contractor provides the County with an affidavit signed by an authorized representative of the Contractor, under penalty of perjury, attesting that tile Contractor does not meet any of the criteria in subparagraphs(2)(a)-(c)of Section 287,138, Florida Statutes, as may be amended. Beginning January 1, 2025, the County must not extend or renew any contract that grants access to an individual's personal identifying information unless the Contractor provides t.be County with aD affidavit signed by an authorized representative of the Contractor, under penalty of" perJJury, attesting that the Contractor does not meet any ofthe criteria in subl,,)aragrtphs(2)(a)-(c)(.),I.'Sectioii.287,138, .Florida Statutes, as .rnay be amended. Violations of this Section will result in terminatio.in of this reement and may resultii.n.administrative sanctions and penalties by the Office of the Attorney General of the State of Florida. G.A. Food Services of Pinellas Count 1,LC. d/b/a G.A. Food 'Seryices is not ow ned by y� — the government of a Foreign Country of Concern, is not organized under the paws of not has its Principal place of.Business in as Foreign Country of'Concern, and the government of Foreign Country of Concern does not have a Controlling Interest in the entity. (Jnder penalties of petjury, I declare that I have read than foregoing staternent and.that the facts stated in it are true, Printed Narne, Ei,nest Kazmier Title,., Press d e iit Signaturc4 Date- 0-7102/2025 29) Noncoercive Conduct for Labor or Services As a nongovernmental entity submitting a proposal, executing, renewing, or extending a contract with a government entity, Contractor is i"equifed to provide an aflidavit under penalty of perjury attesting that, Contractor does not use coercion for labor or services in accordance with Section 787,06, Florida Statutes. As ai.n authorized represeritative of Page I I of 15 3955 Contractor, I certify under penalties of perjury that. Contractor does not use coercion for labor or services as prohibited. by Section 787.W Additiollarfly, Contractor has reviewed Section 787.06, Florida.Statutes, and agrees to abide by sarne. 30) Nondiscrimination The C"ontractor and C.ounty agree that.there will be no di scri mi nation against any person, and it is expressly understood that upon an determination by a court of competent ,jurisdiction that discrimination has occurred., this Agreement automatically ternninates without any further action on the part of any party, effective the date of the court, order. Contractor agrees to comply with all.Federal and Florida statutes,and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) whicli prohibits discrimination in employment on the basis of race, color, religion, sex or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), whictii prohibits discrimination on the basis of sex;3)Section 504 of the Rehabilitation Act of 1973, as wnended (20 USC sn 794), which prohibits discrimination on the basis of disability; 4.) The Age Disedmination, Act (AA975, as amended (42 USC ss. 6101-6107) which probibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of1972(PI,92-255),as amended,relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 191.2, ss. 523 and 527 (42 USC ss, 690dd-3 and 290ee-3), as arnended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s,, 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101. Note), as may be amended born time to tinie, relating to nondiscrimination.on the basis of disability; 10) Monroe County Code Chapter 14, Article 11, which prohibits discrimination on the basis of race, color, sex, religion, national origin, anncest:ry, sexual orientation, genderidentily or expression, familial status or age,,- LOThe Pregnant Workers Fairness Act(PWFA) pursuant to 42 U.S.C, 20OOgg et seq.;and 12)Any other nondiseximination provisions in any Federal or state statutes which may apply to the parties to,or the sub*t rriatter of,this Agreement. 31) E-Verify Requirements Effective January 1, 2021, public and private employers, contractors and subcontractors must require registration with, and use of the E verify systern in order to verify the work authorization status of all newly hired employees,, Contractor acknowledges and agrees to utilize the U& I)epartment of Homeland Security's E-Veri(y System. to verify the employment eligibility of a) All persons employed by Contractor to perform employment duties within Florida during the term of the contract;and b) All persons (including subvendo,s/,,,ubconsultants/subcoiitractors) assigned by Contractor to perform work pursuant to the contract with the County. The Contractor acknowledges and agrees that use of the U.S.Department of Homeland Security's E-Verif y System during the term of the contract is a, condition of tine contract with the County. .By entering into this Agreement, the Contractor becomes obligated to comply with the provisions of Section 448.095, Florida Statutes, "Employment Eligibility," as amended from time to time.This includes, but is not limited to, utilization of the E.-Verify Systern to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit to Contractor attesting that the subcontractor does Page 12 of']5 3956 not employ,contract with,or subcontract with,an unauthorized alien. Contractor agrees to maintain a copy of such affidavit for the duration of this AgreemenL Failure to comply with this paragraph will result in the terrivination of this Agreement as provided in Section 448.095, Florida Statutes, as amended, and Contractor may not be awarded a public contract for at least one (1) year after the date on which the Agreement was terminated. Contractor will also be liable for any additional costs to County incurred as a result of the termination of this Agreement, in accordance with this Section. Upon executing this .Agreement, Contractor will provide proof of enrollment in E-verify to the County. 32) Prohibited Telecommunications Equipment Contractor represents and certifies that it and its applicable subcontractors do not and will not use any equipment,system,or service that,uses covered telecommunications equipment or services as a substantial or essential component of any systarn, or as critical technology as part,of any system, as such terms are used in 48 CFR §§ 52.204-24 through 52,204-26. By executing this Agreement, Contractor represents and certifies that, Contractor and its applicable subcontractors must not provide or use such covered telecommunications equipment, system, or services for any scope of work. performed t6r. the County for the entire duration ofthis Agreement.If Contractor is notified of any use or provisions of such covered telecommunications equipment, system,or servi ices by a subcoff[ractor at any tier or by any other source, Contractor must promptly report the infbrination in 40 CFR § 52.204-25(d)(2)to County. 33) Antitrust Violations; Denial or.Revocation under Section 287.137,Florida Statutes Pursuant to Section 287.137, Florida Statutes,as gray be amended,a person or an affiliate who has been placed on the antitrust violator vendor list (electronically published and updated quarterly by the State of Florida)following a conviction or being held civilly liable .for an alititrust violation may not submit a bid., proposal, or reply for any new contract to provide any goods or services to a public entity; may riot submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; rnay not submit a bid, proposal, or reply on new leases of real property to a public entity-,may not be awarded or perform work.as a contractor,supplier,subcontractor, or consultant tinder a new contract with a public entity; and may not transact new business with a public entity. By entering this Agreernent, Contractor certifies neither it nor its affiliate(s) are on the antitrust violator vendor list at the time of entering this Agreement. False certification under this paragraph or being subsequently added to that list will result in teimination of this Agreement, at the option of the County consistent with Section 287.137, Horida.Statutes, as amended. 34) Nun Personal is No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, aud. no member, officer, agent or employee of Monroe County shall be liable personally on thisAgreernent or be subject to any personal liability or accountability by reason of the execution of this Agreement. 35) Merger; Amendment This Agreement constitutes the entire Agreement between the Contractor and the County, and negotiations and oral understandings between the parties are merged herein.. This Agreement can be supplemented and/or amended only by a written document executed by both the Contractorand authorized designees of the County. The County Administrator,or designee, may administratively approve and execute, on behalf of the County, an amendinent to this Agreement that does not exceed the total value of'$100,000,00; any amendment with a value above $100,000.00 must be formally approved by the Monroe COUnty Board of County Cornmissioners. Page 13 of'15 3957 36) Interpretation The titles and headings contained in this Agreement are for reference purposes only and will not in any way affect the meaning or interpretation of this Agreement. All personal pmmouns used in this Agreement include the other gender, and the singular includes the plural, and vice versa, unless the context otherwise requires. 'Tenns such as"bercin"refer to this Agreern.ent as a whole and not, to any particular sentence, paragraph, or section where they appear, unless the context otherwise requires. Whenever reference is made to a section or article of this Agreement, such reference is to the section or article as a Nvhole, including all subsections thereof', unless the reference ismade to a particular subsection or subparagraph of such section or article. Any reference to "days" means calendar days, unless otherwise expressly stated, 37) Joint Preparation It is acknowledged that each party to,this Agreement had the opportiarrity to be represented by counsel in the preparation of this Agreement and accordingly the rule that a.COutract will be interpreted strictly against the party preparing sarne does not apply herein due to the joint contributions of both parties. 38) Severability; Waiver of Provisions Any provision in this Agreement that, is prohibited or unenforceable in any jurisdiction will, as to that jurisdiction, be ineffective to the extent of such prohibition or unenforceabi.4y without invalidating the remaining provisions hereof or affecting the validity or enforceability of such provisions in any otherjurisdiction.The non-enforcernent of any provision by either party will not constitute a waiver of that provision nor will it aff ct the entbrceability of that provision or of the remainder of this Agreeinent, 39) Signatory Authority Upon request, the Contractor rnwst provide the County with copies of requisite documentation evidencing that the signatory for Contractor has the authority to enter into this Agreement, 40) Counterparts and Multiple Originals. This Agreement may be executed in multiple originals, and may be executed in. counterparts, each of which is hereby deemed to be an original, but all of'whicti, taken together, constitutes one and the saine agreen-nent. I-N WITNESS W1 IEREOF, County and Contractor have executed this.Agreeinent as of the date first written above. BOARD OF COUNTY COMMISSIONE RS OF MONROE COUNTY,FLORIDA: Mayor James K. Scholl (Seal) Attest: Kevin Madok, Clerk .............— Approved as to legal form & sufficiency: As Deputy Clerk Digitally signed by Eve M.LewisEve M. Lewis Date:2025.06.30 15:09:29-04'09 Eve M.Lewis,Assistant County Attorney [Contractor's signature to follow] Page 14 of 15 3958 CONTRACTOR: G.A. FOOD SERVICES OF PINELLAS COUNTY,LLC d/b/a G.A. Food Services Signatu Ernest Kazmier, President Print Name&Title STATE OF Florida COUNTY OF Pinellas The foregoing instrument was sworn to/affirmed and acknowledged before me by means ofXphysical presence or ❑ online notarization, this 2nd day of 4U�O 25.r, by ___Ernest K.azmier_ as President of G.A. Food Services of She Pinellase, t ';-LLE a-Cz,A. Food Services, a Delaware Limited Liability Company. identification)rsonally known to me r has produced (type of P .. . _ . _.......... as identifi cation...... Signature of Notary u � �c Notary Public State of Florida DWe Slivers Debra Silvers 1 My Commis:Ion HH 675729 "ZfXM7 's' ,b a (Print to Co' u P Page 15 of 15 3959 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROPOSALS FOR FOOD SERVICE MEAL CATERING SENIOR NUTRITION PROGRAM MONROE COUNTY, FLORIDA © 18 23 o 4 � F dos � E CpUTY 1N 'C�` BOARD OF COUNTY COMMISSIONERS Mayor James K. Scholl, District 3 Mayor pro tem Michele Lincoln, District 2 Craig Cates, District 1 Holly Merrill Raschein, District 5 David Rice, District 4 COUNTY ADMINISTRATOR Christine Hurley Clerk of the Circuit Court Sr. Director Social Services Department Kevin Madok Sheryl L. Graham May 2025 PREPARED BY: Monroe County Social Services Department 3960 NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONS NOTICE IS HEREBY GIVEN that on Monday, June 23, 2025, at 3:00 P.M., the Monroe County Purchasing Office will receive and open sealed responses for the following: REQUEST FOR PROPOSALS FOR FOOD SERVICE MEAL CATERING SENIOR NUTRITION PROGRAM MONROE COUNTY, FLORIDA *Nutrition Programs are funded pursuant to the Older Americans Act of 1965 (Nutrition Program for the Elderly) (Pub. L. No. 89-73). Pursuant to F.S. § 50.0211(3)(a), all published competitive solicitation notices can be viewed at: www.flori_publicnotices.com, a searchable Statewide repository for all published legal notices. Requirements for submission and the selection criteria may be requested from the County's electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecouniy fl.gov/BonfireBids. The Public Record is available upon request. Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform. Please do not email, mail or attempt to deliver in person any sealed bids. Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted. The Monroe County Purchasing Department hereby directs that bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com,no later than 3:OOP.M. on Monday, June 23, 2025. There is no cost to the bidder to use the Bonfire platform. Questions regarding this RFP must be transmitted in writing to Lourdes Francis and Jonathan Cline;Address: 1100 Simonton Street, 1-190,Key West,FL 33040;Email francis-lourdesLci).monroecounty- fl.gov, and cline-ionathanLci)monroecounty-fl. ov,respectively. Please do not submit your confidential financial information as part of your proposal. There are separate uploads for each set of documents,including confidential financial information. All proposals will be made public on the platform after an intended decision or 30 days (from bid opening date), whichever is earlier, unless the bids/proposals are rejected in accordance with F.S. 119.071. If your proposal document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law. In the event of a discrepancy between the bid amount on the Proposal Form and the bid amount entered in Bonfire,the bid amount listed in the "Proposal Form"provided by Monroe County in the RFP is the amount that will be utilized by the County when considering the bid proposal. The County reserves the right to waive any proposal/bid irregularity. The bid opening for this solicitation will be held virtually,via the internet, at 3:00 P.M.,on Monday,June 23,2025. You may call in by phone or internet using the following: Join Zoom Meeting ljlq //��s:Ire,oc z�r�rm�a�/j/4 54)°?�20 a.�0 Meeting ID: 4509326156 One tap mobile: +16465189805„45093261564 US(New York) +16699006833„45093261564 US(San Jose) Dial by your location: +1 646 518 9805 US(New York) +1 669 900 6833 US(San Jose) Publication Dates Keys Citizen: Thur.,05/22/2025 Keys Weekly: Thur.,05/29/2025 Miami Herald: Fri.,05/23/2025 3961 REQUEST FOR PROPOSALS FOR FOOD SERVICE MEAL CATERING SENIOR NUTRITION PROGRAM MONROE COUNTY, FLORIDA TABLE OF CONTENTS SECTION PAGE Part 1 — Scope of Services ............................................................................ 2 Part 2—General Terms & Conditions ............................................................... 11 Part 3 —Special Terms & Conditions; Mandatory Federal Clauses............................. 18 Part 4—Requirements & Instructions for Submission of Proposals............................ 30 Part 5 —Evaluation of Submissions & Contract Award.......................................... 34 Part 6—Required Forms.............................................................................. 37 Part 7—ATTACHMENTS Attachment 1 - Sample Menu................................................................................. 54 Attachment 2 - Beverage and Condiment List.............................................................. 55 Attachment 3 - Supply List....................................................................................56 Attachment 4 - Food Specifications and Nutritional Analysis............................................ 57 Part 8 — Sample Agreement................................................................................... 58 1 3962 PART 1: SCOPE OF SERVICES 1.1 INTRODUCTION/STATEMENT OF PURPOSE The purpose of this food service proposal is to establish an agreement with a Food Service Provider for the purchase of Food Catering Services for the Monroe County Social Services ("MCSS") Nutrition Program (hereinafter referred to as "Nutrition Program"). The County's intent is to award two (2) contracts with the primary contract being awarded to the highest ranked responsive/responsible respondent and a back-up contract being awarded to the second highest ranked responsive/responsible respondent. At the county's sole discretion, the County may also choose to award just one (1) contract to the highest ranked responsive/responsible respondent without the need for a back-up contract. The agreement(s) will be awarded for a period of one (1) year beginning July 1,2025,until June 30,2026,with the option to renew for five (5) additional years on a year- to-year basis,beginning July 1,2026. Such renewals shall be contingent upon the availability of funds, approval of the Monroe County Board of County Commissioners (BOCC), the Alliance for Aging, and satisfactory performance by the Food Service Provider as determined by Monroe County. By submitting its proposal, the Provider agrees to furnish the meals in accordance with the Attachments of the Agreement and at the prices therein specified, to clients participating in the Older Americans Act Title IIIC,Nutrition Program. Meals are to be provided at each of the specified sites in Key West,Big Pine Key,Marathon, and Key Largo.During the next six (6) years, the County, in its sole discretion, may open additional meal sites. The awarded Food Service Provider must be able to meet any increased need of the County, and serve meals at an additional meal site, if opened. The MCSS Nutrition Program is funded pursuant to the Older Americans Act of 1965 (Nutrition Program for the Elderly)(Pub.L.No. 89-73).Funding that supports this procurement is subject to the regulations issued under 2 CFR Part 200, among other state and federal laws and regulations, as further detailed herein. 1.2 GENERAL REQUIREMENTS AND INFORMATION Food Services are to be provided under specifications for use by the Nutrition Program, primarily through a Federal Grant under Title IIIC of the Older Americans Act. The purpose of this request for proposals is to establish the best possible service at the lowest possible cost for the planning, preparation, packaging, and distribution of meals. Only fixed rate agreements will be entered into. The Nutrition Program will reimburse the Provider for the actual number of meals delivered at the approved rate. The Nutrition Program reserves the right to inspect Provider's (caterer's) facilities prior to any contract award or subsequent contract extension. 1.2.1. IMPORTANT: As part of the submission, all bidders must make prior arrangements with Lourdes Francis and Jonathan Cline, on behalf of the County, to ensure that samples of all meal types (frozen and shelf-stable)are available to taste either prior to or at the time of proposal openings. Additionally, bidders shall provide specifications of the disposable supplies and condiments as samples to ensure proper packaging. 1.2.2. It is the intent of the MCSS Nutrition Program to secure an agreement for the purchase of: A. Frozen and/or Fresh conereeate meals — approximately 75-100 meals currently provided per day, Monday through Friday; and B. Frozen and/or Fresh plated meals and all components, pre-packaged, five (5) meals per week/per client, for home-delivered meals — approximately 250-300 currently provided per week, Monday through Friday; C. Shelf-stable emergency meals(ready to eat)to be delivered within 24 hours as requested by MCSS, as needed—approximately 200 cases, five (5) meals per case, for an approximate minimum of 1,000 emergency meals yearly; D. Provision of fresh fruit for Congregate Meal clients at a minimum of two (2) times each week, and provision of other fruit items or fruit juice on the days fresh fruit is not provided; E. At present,the delivery shall be to the four(4)Meal Sites in Monroe County at the following locations: 2 3963 1. Key Largo- 101491 Overseas Hwy, Suite 4,Key Largo,FL 33037 2. Marathon- 535 33rd Street,Marathon,FL 33050 3. Big Pine Key- 179 Key Deer Blvd,Big Pine Key,FL 33043 4. Key West- 1400 Kennedy Dr,Key West,FL 33040 F. If Respondent is able to provide condiments, beverages, and supplies, these items need to be priced separately from the meal cost. These particular items are a mandatory requirement of these services. (See examples in Attachment 2.) G. The following list of equipment is currently available at the Nutrition Program Meal Sites, described above, which could be used by the Provider. All equipment is the property of the Nutrition Program (Monroe County,Florida), and may be used at Provider's own risk. 1. Refrigerators ............................................2 per site 2. Chest Freezers ..........................................6 per site 3. Upright Freezers........................................2 per site 4. Microwaves (small) ....................................1 or 2 per site 5. Blodgett(Zephaire) Convection Oven...............1 per site Please note that the existing warming equipment at the sites may not be compatible with all meal systems developed for the proposal. If present equipment is not adequate, suitable, or sufficient, it is the Food Service Provider's responsibility to provide additional equipment needed to ensure the successful operation of the program, at its cost. MCSS Nutrition Program equipment shall remain the property of Monroe County,Florida.The Provider is responsible for training the MCSS Nutrition Program employees in the use of the selected meal system including operating and maintaining any specialized equipment, instructions on heating and chilling of meal items, and any special requirements needed for the meal service. 1.3 GENERAL QUALIFICATIONS AND EXPERIENCE The Monroe County Board of County Commissioners shall make the award(s) to the lowest conforming proposal(s)by a responsive/responsible respondent. Proposals will be considered only from firms regularly engaged in the food catering service business who can produce evidence that they have an established record of performance for a reasonable period of time;have sufficient financial support,equipment,and organization to ensure that they can satisfactorily execute the services if awarded an agreement under the terms and conditions herein stated. The Provider shall need to demonstrate past performance in food services with the capability necessary to implement the nutritional and logistical aspects applicable to the MCSS Nutrition Program and the performance of the food service contract. This includes conforming and complying with the requirements of the Older American's Act Title RIC program regulations and all amendments thereof stated in the current edition of the DOEA (Department of Elder Affairs) Programs and Services Handbook, and all amendments thereof, and any relevant regulations of the State of Florida Department of Elder Affairs; the Older Americans Act; and the Alliance for Aging. The following information must be provided by the Provider to assess its qualifications and experience: A. The Respondent must provide a Table of Organization or Organizational Chart of its food service establishment,including its registration to conduct business in the state of Florida, and identification of the specific individual(s) to be assigned by the Respondent as having primary operational responsibility for operational control of the services described herein. B. The Respondent must provide copies of current licenses and certifications held by Respondent that are relevant to the services requested, and proof of all necessary licenses,business tax receipts, etc., for any out-of-county caterer/catering facilities. C. The Respondent must provide satisfactory evidence of its financial capability to carry out the requirements set out in request for proposals. D. The Respondent must provide satisfactory evidence of its capability to maintain a food service program to provide the average number of meals specified herein with/within fluctuations from — 50% to +50%. The respondent must give assurances of being able to deliver all meals in the quantities ordered. This means providing evidence of Provider's ability to supply approximately 50,000 meals annually, (fluctuations from —50% to +50%), consisting of unitized, pre-portioned entree-vegetable components, including frozen and fresh meals in accordance with the approved 3 3964 cycle menu (such as breads, 1% milk, vegetables, fresh fruit and other fruit items, salad, and juice, beverage, cream/substitute, condiments, and butter/margarine) over the agreed upon yearly contract period at no additional cost per meal;and,shelf-stable,non-refrigerated meals as mutually acceptable to the MCSS Nutrition Program and the Provider, over the agreed upon yearly contract period. Approximate numbers of meals served daily at each site are listed below: 1. Key West—approximately, 100-150 meals per day,including Congregate and Home- Delivered Meals; 2. Big Pine Key Nutrition Site—approximately, 15-30 meals per day,including Congregate and Home-Delivered Meals; 3. Marathon Nutrition Site — approximately, 15-30 meals per day, including Congregate and Home-Delivered Meals; and 4. Key Largo Nutrition Site —approximately, 25-50 meals per day, including Congregate and Home-Delivered Meals. E. Respondent must provide evidence of past experience in meal preparation, transport, and delivery, and the organization's operational capabilities (i.e. equipment,personnel, financial supports, etc.). 1. Meals.Respondent must demonstrate ability to use food/products that meet all U.S.Food and Drug Administration and U.S. Department of Agriculture regulations, as well as prepare the number and types of meals required, including the necessary refrigeration/freezing and required temperature for frozen meals. Frozen meals should provide labeling on the packaging,which includes: a listing of the food items contained within, the date the meal was prepared, shelf life, and instructions for storage and cooking. Frozen meals should be frozen solid; 20 degrees below zero(0)Fahrenheit. A Nutritional Analysis according to the standards specified in the most current edition of the Department of Elder Affairs (DOEA) Programs and Services Handbook must be provided for each type of meal provided. In addition, respondent must establish ability to provide other meals including shelf-stable meals,and some fresh food items,e.g.tuna, chicken,pasta,bean and vegetable salads,also shown in the Sample Menu in Attachment 1.These must be prepared,packaged, and delivered in a manner to ensure they are safe use including required temperature controls (not to exceed 41 degrees F)pursuant to the Florida Administrative Code (FAC), Chapter 64E-11, Food Hygiene, and specified packaging dates and shelf-lives, and the current edition of the DOEA handbook, Older Americans Act Program (Chapter 5). Easy-to-read instructions on preparation and use of meals must also be included. 2. Supplies&Labeling.Respondent must demonstrate ability to provide all meal sites with the supplies to be utilized with meals,i.e.plastic ware,cups,trays,etc., and supplies for MCSS Nutrition Program staff serving meals, i.e. gloves, aprons, hair nets (if applicable), and supplies required for cleanup, i.e. garbage bags, sanitizing agents, detergents, etc., of which are to be supplied by the Provider. Additionally, Respondent must describe its manner of providing frozen meals in packages that allow heating in convection ovens and microwaves.Respondent must provide examples of how all meals, frozen and fresh,are clearly labeled as to content,items and amounts specified,including safe serving expiration date(i.e. "safe for use until ")and must provide instructions for proper preparation, including heating temperatures and times to ensure heating or cooling to required FAC standards. Respondent must show that it has experience labeling meals for certain delivery dates (must be specified on meals, or meal packing box, and/or food delivery invoice). Respondent must demonstrate how meals used for distribution for home-delivery will be clearly identified so participants can follow the menu plan. Respondent must include examples of descriptions of items, components, serving instructions,including heating or cooling temperatures,and expiration dates.All printing on packaging must be labeled clearly with letters large enough to be read by the visually impaired and elderly. Providing detailed package instructions and information including number of units per case, shelf-stable pack, etc., is required by the MCSS Nutrition Program for proper reporting of number of meals served. Respondent must 4 3965 describe its use of meal containers, and related items such as packages for condiments, and delivery boxes. Such items must be completely disposable. Respondent must detail other supplies it uses as also disposable, such as flatware, cups,plates, table coverings, home-delivered meal containers, napkins, straws, paper towels, etc. See examples on Attachment 3. Sample supply lists will be consistent with Attachment 3 and must be included in the proposal. 3. Delivery. A description of the delivery system for the meals, such as the method of transportation (i.e. vans, trucks, etc.), type of containers for the food, length of time in transit(not to exceed four(4)hours for hot food), and assurance of proper temperatures for hot,between 140-165 degrees Fahrenheit,fresh,41 degrees Fahrenheit or below,and frozen foods, 20 degrees below zero Fahrenheit (as specified in the Florida Administrative Code(FAC),Chapter 64E-11,Food Hygiene.State and local fire,health, sanitation, and safety regulations applicable to the particular types of food preparation and meal delivery system used must be adhered to in all stages of food service operation relevant sections of Florida law and the Florida Administrative Code. Respondent must describe how meals are individually packaged, packed in secondary cases/containers, and transported in a manner,which assures maintenance of proper temperatures,quality, and condition of food and primary packaging. In addition, Respondent must describe how hot and cold food will be packaged separately, in a manner that will ensure temperature control during delivery and prevent contamination and spillage. The proposal should identify a specific employee position responsible for delivery and describe the delivery process,including specifying delivery days and approximate times at each required location. Evidence of a back-up delivery procedure in the event that one is needed should also be included. Delivery Specifications should include a statement of responsibility for the purchase and maintenance of food transport equipment. Respondent must demonstrate its ability to deliver at a minimum, one (1) week and one (1) day's supply of food to each of the service sites included herein, as well as provide one (1) weeks' worth of meals including, frozen plated meals and all components, pre-packaged, five (5) meals per week/client, to be used primarily by the Nutrition Program for home-delivered meal clients. F. Provider must demonstrate its day-to-day practical application of the laws and regulations pertaining to the food service industry,as well as describe its ability to perform research and special studies and provide technical assistance regarding significant changes in State and/or Federal Regulations and/or requirements, which could seriously affect the price and/or quality of specified items, method of doing business, and operations of the program. Examples of recent studies conducted by Provider and technical assistance given to clients should be described. 1.4 DESCRIPTION OF OPERATIONAL PLAN A. Respondent must provide detailed information on its operational plan to ensure that orders can be properly and adequately filled on a timely basis, and to meet the requirements set forth herein. Respondent must submit a proposed weekly delivery schedule that should be the same every week, and covers all meal sites, describes the weekdays on which the deliveries will be made, the time the service will be provided at each meal site. In all instances, except shelf-stable meals, the food will be prepared by the Provider,pre-portioned,and transported to the congregate locations where MCSS Nutrition Program Staff will receive them. The mode of catering shall be pre-cooked, or in the case of fresh meals, such as chicken and tuna salads, pre-plated, transported to the sites at prescribed temperatures,kept at prescribed temperatures at the sites, and served to the participants. Respondent must show proximity between meal preparation facilities to each meal site in Monroe County and other operational planning details to show Provider's ability to perform as required hereunder. At each site, Nutrition Program Staff will be responsible for receiving the food, taking temperatures, keeping the food heated and/or chilled at proper temperatures, serving the food, cleaning up, and home-delivery of food at safe temperatures. Respondent should include any and all information 5 3966 pertaining to its standard operating procedures that ensure safety and quality control of meals provided. B. Respondent must specify ordering quantities of frozen, fresh, and shelf-stable meals, the lead time required for ordering,and the procedure for substitutions must be clearly set forth in operational plan. The Respondent must describe its process for addressing supply substitution food items to be kept in case a substitution is necessary, and a description of how substitution items that are kept on site will be monitored to ensure all food items are used prior to the product's expiration date, sell-by date, or best-by date.Additionally,if the need to replace a meal arises,resulting from proper standards having not been met, the Provider agrees that the MCSS Nutrition Program is not required to pay for food not meeting the proper specifications. Provider further agrees that if a substitution is necessary,but Provider is unable to provide same pursuant to the requirements set forth herein, the Nutrition Program will procure food from other sources at the Provider's additional expense. This includes, but is not limited to,situations where Provider fails to deliver a meal or any portion of a meal,delivers food that was spoiled,out of date,or otherwise inedible. The MCSS Nutrition Program, Alliance for Aging,Inc.,and Florida Department of Elder Affairs may inspect the food used in meals to determine compliance with all specifications and to reject food not meeting said specifications; any food rejected for failure to meet specifications shall not be paid for by the Nutrition Program. C. Respondent must provide detailed information regarding a communication plan between it and the County. At a minimum, the Provider must provide a toll-free telephone number for communication with the MCSS Nutrition Program, and a designated authorized member of the Provider's staff who will be the County's main point of contact. Provider must describe how its staff will be available Monday through Friday during normal business hours for any questions or problems that may arise. Respondent must describe a method of communicating confirmation of deliveries, which at a minimum, must include a bill of lading and a packing slip. Respondent must detail a manner of ensuring proper credit for items delivered, as well as identifying and noting on the bill of lading unusable meals such as those that are defrosted or damaged or missing items. D. Respondent must provide a detailed description of its ordering practices, invoicing procedures, and terms of payment to subcontractors or outside service providers it will use to meet the needs of MCSS's Nutrition Program. The Respondent must include a statement describing the scope and nature of the Respondent's competitive purchasing practices, including bidding practices and any existing or proposed long-term agreements with sources of food and related suppliers. E. Respondent must describe its proposed record keeping and accountability with regard to invoicing, billing, and payment terms for all bills and statements to the MCSS Nutrition Program. Invoices, at a minimum,must clearly identify items delivered and theirprices,including,meals,component items such as, desserts, bread, butter, margarine, etc., beverages, and supplies; and provisions should be made for deducting costs of missing and/or damaged goods on the food service statement. F. Provider must demonstrate its ability to accept USDA donated bonus food and be prepared to accept USDA commodities in lieu of cash,if required. This involves a system of storage,transfer, loading, and delivery mechanisms as well as a system of billing and cost breakdown. G. Provider must demonstrate that funding from the Nutrition Services Incentive Program is used by the MCSS Nutrition Program to buy food grown in the United States. H. Respondent must provide a statement or other documentation that confirms its understanding and compliance with the following mandatory operational requirements that ensure quality control: 1. All food purchasing must be transacted in accordance with policies and procedures set forth in the DOEA Programs and Services Handbook, as may be updated and amended from time to time. 2. All foods purchased shall be of good quality and shall be obtained from sources which, conform to federal, state, and local regulatory standards for quality, sanitation, and safety. Food from unlabeled rusty, leaking, and/or broken containers or cans with side seam dents,rim dents, or swells shall not be used. 3. All foods used in the MCSS Nutrition Program for the elderly must meet standards of quality for sanitation and safety applying to foods that are processed commercially and purchased by the Provider. 6 3967 4. No food prepared, frozen, or canned in the home may be used in meals provided to the Nutrition Program that is funded with OAA Title IIIC funds. 5. Only commercially processed, frozen, or canned food, or food approved by the USDA and FDA may be used at the congregate meal locations and served by the MCSS Nutrition Program. 6. Foods that are frozen must meet applicable local, state, and federal standards. Equipment and methods for freezing must also meet these standards. I. Providers are encouraged to participate in methods,which will result in reducing meal costs such as group purchasing and buying in bulk, as long as such practices do not compromise the necessary food and food service-related requirements and standards specified herein. J. Respondent must provide sample menus with cost-effective pricing. The proposed menus must meet the following requirements, and include the following considerations: 1. Four (4) week menu cycle based on the seven (7) day Menu Sample provided in Attachment 1. However,menus are not limited to the items shown in the Menu Sample. Comparable menu cycles and samples may be presented. Menu planning must include appropriate portion size and identify which serving utensils are to be used for each food item. Serving size must be identified on each meal component. Food items within the menu must include meat, vegetable, fruit, and dessert groups that are different for each day of the week and different for the same days of each week. 2. All menus must be submitted for approval by the Program's Registered Dietician and Nutrition Program Director at least six(6)weeks prior to implementation. 3. Menu revisions will occur at a maximum of six (6) month intervals. New menu cycles will be adjusted whenever appropriate to allow for a variety in menus, to lower meal cost, to accommodate seasonal availability of raw food items, fresh foods, to reflect consumer preferences, but no less often than semi-annually and with approval of the MCSS Nutrition Program. 4. The special needs of older adults must be considered in all menu planning, food selection, and meal preparation. This includes but is not limited to restrictions for use of sodium (low sodium meals), sugar, and saturated fats. All menus must be consistent with the nutritional guidelines, analyses, and not exceed limits and standards as required by the DOEA. No single meal is to exceed the required amount of sodium, otherwise, an acceptable optional menu item must be offered. As such, creativity and adaptability of cooking may be necessary, including the use of alternative herbs, seasoning, and/or salt substitutes, as appropriate. This also requires knowledge of food and condiment content. 5. Menu planning should also consider religious, ethnic, cultural, and regional dietary practices or preferences of clients, if reasonable and feasible; a variety of food and preparation methods including color, combinations, texture, size, shape, taste, and appearance;seasonal availability of foods;availability of equipment for food preparation or meal delivery service; and budget.All foods must be prepared and served in a manner to present optimum flavor and appearance, i.e. "eye and taste appeal," while retaining nutrients and food value. 6. The meals provided must offer a minimum of 33 1/3 percent of the Dietary Reference Intake/Adequate Intake(DRI/AI)for 5 1+year-old adults as established by the Food and Nutrition Board of the Institute of Medicine of the National Academy of Sciences. 7. Meal development and food preparation should comply with the Dietary Guidelines for Americans,published by the Secretary of the Department of Health and Human Services and the United States Department of Agriculture, as referenced in the DOEA Handbook. 8. Menus submitted by the Provider must be developed by a Licensed Registered Dietitian who meets all requirements and standards specified by the Older Americans Act, the Florida Department of Elder Affairs, the Alliance for Aging, Inc., and/or Monroe County. The Dietitian must provide a signed "Attestation Statement" shown in Attachment 4. Menus must include the name and title of the person who 7 3968 prepares/completes the menu and the name and title of the person who approves the menu. Menus must be developed using computer assisted nutrient analysis software to assure menu items are meeting the nutritional requirements and to act as back-up to the signed Attestation Statement. 9. Nutritional Analysis of food items must be available pursuant to the requirements of the Florida Department of Elder Affairs: 33 1/3 percent of the Dietary Reference Intake/Adequate Intake(DRI/AI)for 5 1+year-old adults as established by the Food and Nutrition Board of the Institute of Medicine of the National Academy of Sciences,if one (1) meal is provided per day. The following nutrients are required to be analyzed for each component of each menu item: calories,protein, fat, fiber, calcium, zinc, sodium, potassium, vitamin B6, vitamin B 12, vitamin C, and vitamin A (vegetable- derived/carotenoid sources). Calories, protein, fat, fiber, calcium, vitamin B6, and vitamin C must be provided in adequate amounts daily. Vitamin A, vitamin B 12, zinc, magnesium, sodium, and potassium may be averaged over one week. Sodium may be averaged over one week;however,no one meal amount may exceed 1000 milligrams.It is recommended that fortified foods should be used to meet vitamin B 12 needs.Holidays and birthday celebration meals(two(2)or fewer meal types per calendar month)may be excluded from the nutrient analysis. 10. Menu plans must provide standard volume recipes with ingredient lists for a minimum of all entrees. Tested, quality recipes, adjusted to yield the number of servings needed, must be used to achieve the consistent and desirable quality and quantity of meals. 11. Emphasis should be placed on including a variety of dishes in the menus and meal cycles. An opportunity for choice should be available as much as possible and in accordance/pursuant to any standards promulgated by the Florida Department of Elder Affairs and/or the Local Area on Agency, the Alliance for Aging, Inc., and Monroe County. Economic feasibility will be taken into consideration. In addition, the Provider may be requested to provide meals for holidays,special events, and picnic items in place of regular meals at no extra cost. The Provider must work with the MCSS Nutrition Program to revise menus and meal procedures, as needed to ensure acceptable meal content and quality. 12. In addition to items indicated on the menus, if the respondent is submitting a proposal on condiments, supplies, and beverages, appropriate condiments including ketchup, mustard, salad dressings, lemon or lemon juice, tartar sauce, etc. shall be served to accompany the menu. These supplemental items must be priced separately as add-ons. Sample Supply List provided in Attachment 3. 13. Substitutions must be minimal, but are allowed under the following conditions: they must be from the same food group and provide equivalent nutritional value.For example, a fruit high in Vitamin C must be substituted with another fruit high in Vitamin C. Additionally, seasonal fruit may be substituted for canned fruit. There may be no deviation from portions specified.Items used as substitutes should be the closest possible to the food(s)replaced e.g.a non-meat dish like macaroni or eggs should not be replaced with a meat item. Also, consideration must be given to the meal served the day before the substitution and the meal to be used the day after the substitution. Items similar to those used in these meals should not be used, as substitutes e.g. do not serve a pasta or fish or ground meat dish on consecutive days. K. Respondent must demonstrate its ability to meet the following standards for sanitation: 1. Respondent must provide copy of three (3) most recent appraisals/inspections (with at least one in the previous six(6)months)of the Provider's food preparation facilities and storage sites conducted by the Florida Department of Health in Monroe County, if applicable, and comparable evidence of inspection from such agencies as the Florida Department of Business and Professional Regulation, the United States Department of Agriculture, and/or the resident County Health Department. The MCSS Nutrition Program, the Area Agency on Aging, and the Department of Elder Affairs reserve the 8 3969 right to inspect the food preparation and storage areas of the Provider's catering facility. The inspection reports of the Provider's facilities must include areas related to food preparation,packaging, and storage. If awarded a contract,Provider must agree to have an inspection conducted at least once annually by the MCSS Nutrition Program and/or funding source agencies. 2. Respondent must provide a written, documented, formal, food safety program or sanitation program within the facility or facilities that serve the MCSS Nutrition Program which meet or exceed the minimum requirements of Federal, State,municipal, or other agencies authorized to inspect or accredit the food service operation. 3. All staff working in the preparation of food must be under the supervision of a person who is duly trained and will ensure the application of hygienic techniques and practices in food handling,preparation, and service. This supervisory person must be required to consult with the Provider's Registered Dietician to achieve the highest level of sanitation required by law. 4. During the pendency of this request for Proposals and any awarded contract term commencing thereafter,Respondent must submit to the MCSS Nutrition Program copies of all health inspection reports within twenty-four(24)hours of receipt.The food service Provider must not have had any temporary or permanent closures, Administrative Complaints regarding food safety, or twelve (12) or more high priority/significant findings on sanitation inspections within the past twelve(12)months,beginning January 1, 2024. Provider must provide a copy of the written plan of correction for any high priority or significant findings on sanitation inspections. L. Respondent must demonstrate ability(and describe its plan)to supply shelf-stable emergency meals pursuant to the following conditions: 1. At the beginning of hurricane season (starts June 1st of every year) the Provider must describe how it will supply approved shelf-stable (at least three (3)-month shelf-life, preferably one (1)-year) meals requiring no cooking, heating, or refrigeration. Respondent must describe how it will deliver such meals in the amounts specified (approximates only)to the following locations: (1) Key Largo, MM 101, 101491 Overseas Highway, suite 4, Key Largo, FL 33037— 100 boxes each containing five (5)meals. (2) Marathon, 535 33rd Street,Marathon,FL 33050—50 boxes each containing five (5) meals. (3) Big Pine Key, 179 Key Deer Blvd,Big Pine Key,FL 33043—50 boxes each containing five (5) meals. (4) Key West, 1400 Kennedy Drive, Key West, FL 33040 — 200 boxes each containing five (5) meals. NOTE:MCSS Nutrition Program reserves the right to increase or decrease the number of delivery sites. Quantities of shelf-stable meals may be increased or decreased at the request of the MCSS Nutrition Program.Due to any emergency situation,Respondent should describe its flexibility in making deliveries within a certain time period and a schedule. 2. In the event of a major disaster affecting Monroe County, the MCSS Nutrition Program may need additional meals and support items. The Respondent must describe how it plans to meet requests for increased services including delivery of meals, supplies, and equipment, if necessary. Arrangements for such eventualities,including quantities and schedules will be mutually arranged and agreed upon by the MCSS Nutrition Program and Provider. 3. Respondent must describe how it plans to ensure that shelf-stable meals will meet all standards applied to regular meal items, including provision of 33 1/3 of the RDA (Recommended Dietary Allowance) for older adults as specified in the most current requirements of the Florida Department of Elder Affairs Programs and Services Handbook,required Nutritional Analysis,and consideration of sodium and sugar content 9 3970 recommendations, consistent with all the requirements noted herein. Respondent must supply the MCSS Nutrition Program with descriptions,including nutritional analysis of its available emergency meals. 4. Respondent must describe how its proposed shelf-stable meals are easy to use, require as little preparation as possible, and can be housed in disposable containers. 5. Respondent may provide a description of any additional items included in its proposal that is not called for in these specifications. 1.5 COST AND PRICE DEVELOPMENT A. Providers must develop and submit a per meal cost based on the following: I. All Food Service Providers must submit a proposal for the entire program and service area as described herein. Consideration of all information and requirements referenced in this document including the estimated number of meals to be served annually, Condiment and Beverage List provided in Attachment 2, Supply List shown in Attachment 3, Nutritional Analysis Requirements in Attachment 4, number of meal sites, use of fresh food items and fruit on the menu,picnic lunches, special occasions, and emergency meals. 2. A per meal cost based on the per week average that includes transportation to the following four (4)Monroe County Meal Sites: 1. Key Largo, 101491 Overseas Highway, Suite 4, Key Largo, FL 33037 2. Marathon, 535 33rd Street, Marathon, FL 33050 3. Big Pine Key, 179 Key Deer Blvd, Big Pine Key, FL 33043 4. Key West, 1400 Kennedy Drive, Key West, FL 33040 Proposed Prices should include information on the percentage breakdown of the cost for meals including the following factors: labor, food, supplies, (including disposables), transportation, and overhead. If applicable, a per meal cost including the purchase of any equipment necessary for freezer, refrigerator, or chiller storage and oven preparation at the meal sites for frozen and fresh entrees, added components and beverages. This includes equipment such as, convection ovens, upright refrigerators, coolers, chest freezers, and ice machines. 1.6 SAMPLES A. Respondent must provide the County with the following samples as part of its response to this solicitation: 1. Provide a sample of the container in which frozen trays will be packed and shipped; and 2. Provide a shelf stable meal; and 3. Provide a packaged/plated frozen meal to be delivered to the Social Services Department, at 1100 Simonton Street, Ste. 1-190, Key West, FL 33040, to the Attention: Lourdes Francis and Jonathan Cline, the day before the opening of the proposals (June 23, 2025) or earlier. 4. If the Respondent, at its sole option, desires to provide a fresh/hot/cold meal for tasting by the Selection Committee, in addition to the meals described above, the Respondent may do so on the day that has been duly-noticed for the Selection Committee meeting. The Respondent will need to coordinate in advance with Lourdes Francis and Jonathan Cline for day-of delivery to 1100 Simonton Street, Ste. 1-190, Key West, FL 33040. 10 3971 PART 2- GENERAL TERMS & CONDITIONS THESE INSTRUCTIONS ARE STANDARD. MONROE COUNTY RESERVES THE RIGHT TO DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS. ANY AND ALL SPECIAL TERMS AND CONDITIONS THAT MAY VARY FROM THE GENERAL TERMS AND CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS INVITATION FOR BIDS/REQUEST FOR PROPOSALS SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. 2.1. Defined Terms Terms used in this contract document are defined and have the meaning assigned to them. The County will use the following definitions in its general terms and conditions,special terms and conditions,technical specifications, instructions to respondents,addenda, and any other documents used in the solicitation process. The terms may be used interchangeably by the County: IFB ,RFP or RFQ,Bid or Proposal. The terms may be used interchangeably by the County: Bidder, Proposer, Vendor, Seller, Consultant, or Respondent. The terms may be used interchangeably by the County: Contract, Award, Agreement, or Purchase Order, unless the context dictates otherwise. Bid: A price and terms proposal/quote received in response to an IFB or RFP or RFQ; this will be treated as an offer to enter into a contract. Bidder: Person or firm submitting a bid directly to the County as distinct from a sub-contractor, who submits a bid to the Bidder. This term may be used interchangeably with Provider, Proposer, or Respondent unless the context dictates otherwise. Contractor: Any person or firm having a contract with the county. County: Refers to Monroe County,Florida, a political subdivision of the State of Florida,or any of its authorized representatives pursuant to ordinance,resolution, or administrative code. Change Order: A written signed and approved document by the Board of County Commissioner, County Administrator, or other designee ordering a change in the contract price or contract time or a material change in work. Contract: A written agreement between two or more competent parties to perform or not perform a specific act or acts.Any type of agreement regardless of what it is called for the procurement or disposal of supplies, services or construction. Contract Manager: The County will designate a Contract Manager whose principle duties shall be liaison with awarded Proposer, coordinate all work under the contract, assure consistency and quality of awarded Proposer's performance, and schedule and conduct performance evaluations, and review and route for approval all invoices for work performed or items delivered. Highest Ranked Proposer: That Proposer,responding to a County RFP or RFQ,whose proposal is deemed by the County,the most advantageous to the County after applying the evaluation criteria contained in the RFP or RFQ. Interchangeable with Successful Bidder. Proposer: Person or firm submitting a proposal. This term may be used interchangeably with Provider, Respondent, or Bidder,unless the context dictates otherwise. 11 3972 Proposal: An executed formal document submitted to the county stating the goods and/or services offered to satisfy the need as requested in the request for proposal. Request for Proposals(RFP): A solicitation of the responses for prices and terms for procurement of goods and/or services for which the scope of work, specifications or contractual terms and conditions cannot reasonably be closely defined by the County. Evaluation of a proposal is based on prior established criteria which may include but may or may not be totally limited to price. Responsible bidder: An individual or business which has submitted a bid, offer,proposal, quotation, or response which, as determined by the County, has the capability in all respects to perform fully the contract requirements and the experience, integrity, reliability and capacity, facilities, equipment and credit which give reasonable assurance of good faith and performance. The County may also consider and give weight to the bidder's previous conduct and performance under previous contracts with the County and other agencies (including but not limited to delinquency), and determine the quality of the bidder's previous work. Responsive bidder: An individual or business which had submitted a bid, offer, proposal, quotation or response which, as determined by the County, conforms in all material respects to the solicitation which may include but is not limited to pricing, surety, insurance, specifications of the goods or services requested or any other matter unequivocally stated in the invitation for bids as a determinant of responsiveness. A lack of conformity in these matters which is nonsubstantive in nature may be considered a technicality or irregularity which may be waived by the County Commission. Successful Bidder: means the best,qualified,responsible and responsive Bidder to whom the County(on the basis of County's evaluation as hereinafter provided) makes an award. Interchangeable with Highest Ranked Proposer. 2.2. Bid/Proposal Forms 2.2.1. Solicitations downloaded from the Electronic Bidding System shall not contain any alteration to the document posted other than entering data in spaces provided or including attachments as necessary. By submission of a response, Bidder affirms that no alteration of any kind has been made to this solicitation. 2.2.2. To the extent the Bidder has provided any variance or exceptions, the Bidder must indicate any variance or exceptions to the bid documents no matter how slight. Deviations should be explained in detail. Absence of variations and/or corrections will be interpreted to mean that the Bidder meets all the Specifications in every respect. 2.2.3. The bid forms must be used by the Bidder. Failure to do so may cause the bid to be rejected. The forms shall be submitted in good order and all blanks must be completed, as applicable. 2.2.4. The bid forms shall be signed by one duly authorized to do so and in cases where the bid is signed by a deputy or subordinate, the principal's proper written authority to such deputy or subordinate must accompany the bid. 2.2.5. Bids by corporations must be executed in the corporate name by the President or other corporate officers accompanied by evidence of authority to sign. 2.2.6. Bids by partnerships must be executed in the partnership name and signed by a general partner whose title must appear under the signature. 2.3. Sub-Contractors 2.3.1. Sub-Contractors Terms The Respondent agrees to bind specifically every sub-contractor to the applicable terms and conditions of the contract documents for the benefit of the County. 2.3.2. Sub-Contractors Agreement All work performed for the Respondent by a sub-contractor shall be pursuant to an appropriate agreement between the Respondent and the sub-contractor. 2.4. Qualifications of Bidders/Respondents 2.4.1. Bids will only be considered from firms normally engaged in providing the types of commodities/services specified herein. The County reserves the right to inspect the Bidder's facilities, equipment, personnel, 2 3973 and organization at any time,or to take any other action necessary to determine Bidder's ability to perform. The Procurement Official reserves the right to reject bids where evidence or evaluation is determined to indicate inability to perform. 2.4.2.No bid will be accepted from, nor will any contract be awarded to any person who is in arrears to the County, upon any debt or contract, or who is a defaulter, as surety or otherwise, upon any obligation to County, or who is deemed irresponsible or unreliable by the County. 2.4.3. As part of the bid evaluation process, County may conduct a background investigation including a record check by the County. Bidder's submission of a bid constitutes acknowledgment of the process and consent to such investigation. County shall be the sole judge in determining Bidder's 2.4.4. As part of the bid evaluation process, the County may conduct an investigation of references,including a record check and/or consumer affairs complaints. Bidder's submission of a bid constitutes acknowledgment of the process and consent to investigate. The County is the sole judge in determining Bidders qualifications. 2.5. Costs Incurred by Bidders All expenses involved with the preparation/and or presentation and submission of bids to the County,or any work performed in connection therewith,shall be the sole responsibility of the Bidder(s) and shall not be reimbursed by the County. 2.6. Permits,Fees, Certificates, and Notices (If Applicable) 2.6.I.All county, state or federal fees and permits shall be applied for and paid by the Bidder as necessary. Bidder must provide County with copy(s)of valid licensing by County or other governmental agency for this type of work. 2.6.2.It is the Bidder's responsibility to have and maintain appropriate Certificate(s) of Competency and submit state registration(if required) for the work to be performed and valid for the jurisdiction in which the work is to be performed for all persons (including subcontractors)working on the project for whom a Certificate of Competency is required. 2.7. Penalties for Misrepresentation Any material misrepresentation in the Respondent's response could result in rejection of Bid, termination of the Agreement, or any other appropriate administrative sanctions and/or legal actions. 2.8. Restriction on Disclosure and Use of Data All proposals received by the County will become the sole property of the County. Confidential financial information obtained by the County from a Bidder is exempt from public disclosure to the extent allowed by law. 2.9. Exceptions to the Bid Bidders must clearly indicate any exceptions they wish to take to any of the terms in this bid, and outline what alternative is being offered. The County, at its sole and absolute discretion, may accept or reject the exceptions. In cases in which exceptions are rejected, the County may require the Bidder to furnish the services or goods originally described, or negotiate an alternative acceptable to the County requirements. 2.10. Specifications 2.10.1. The apparent silence of the Specifications as to any detail, or the apparent omission from the Specifications of a detailed description concerning any point,shall be regarded as meaning that only material and workmanship of the finest quality are to be used. All interpretations of the Specifications shall be made on the basis of this statement. 2.10.2. For the purpose of evaluation, the Bidder must indicate any variance or exceptions to the stated Specifications no matter how slight. Deviations should be explained in detail. Absence of variations and/or corrections will be interpreted to mean that the Bidder meets all the Specifications in every respect. 2.10.3. Any manufacturers' names,trade names,brand names,information and/or catalog numbers used herein are for the purpose of describing and establishing a general standard of quality, performance and characteristics and are not intended to limit or restrict competition. The Bidder may offer any brand which meets or exceeds the Specifications for any item(s). If bids are based on equivalent products, indicate on 3 3974 the Bid Form the manufacturer's name and catalog number. Bidder shall submit with his bid complete and descriptive literature and/or specifications. The Bidder should also explain in detail the reason(s)why and submit proof that the proposed equivalent will meet the Specifications and not be considered an exception thereto. The determination of equivalency shall rest solely with the County. If Bidder fails to name a substitute,it will be assumed that Bidder is bidding on and will be required to furnish commodities identical to bid standards. 2.10.4. If the model number for the make specified in the bid document is incorrect, or no longer available and replaced with an updated model with new specifications, the Bidder shall enter the correct model number on the bid form. In the case of an updated model with new specifications, Bidder shall provide adequate information to allow the County to determine if the model provided meets the County's requirements. 2.11. Addendum 2.11.1.If the Bidder should be in doubt as to the meaning of any of the bid documents,or is of the opinion that the plans, scope of work, and/or specifications herein contain errors, contradictions or reflect omissions,Bidder shall submit a written request directed to the County's designated Contact Person(s) designed herein to be forwarded to the appropriate person or department for interpretations or clarification. Interpretations or clarifications deemed necessary in response to such questions will be issued on official addendum. 2.11.2.The issuance of written addendum is the only official method whereby interpretation,clarification,changes or additional information can be given in relation to the Solicitation. If any addendum is issued,the County will attempt to notify all known prospective Bidders via the Electronic Bidding System. Addenda to the solicitation will be posted on the Electronic Bidding System. It is the Bidder's responsibility to check the Electronic Bidding System or contact the County's designated Contact Person(s)prior to the bid submittal deadline to ensure that the Bidder has a complete,up-to-date package,including all addenda. 2.11.3.No oral interpretations will be made to any Respondent as to the meaning of the contract documents. Any inquiry or request for interpretation received in writing ten(10)or more business days prior to the date fixed for opening of responses will be given consideration. All such changes or interpretation will be made in writing in the form of an addendum and,if issued, shall be posted on Bonfire no later than five (5)business days prior to the established Response opening date. 2.12. Prices Bid 2.12.1. Prices shall be shown in both unit amounts and extensions whenever applicable. In the event of discrepancies existing between unit amounts and extension or totals,unit amounts shall govern. 2.12.2. Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. 2.12.3. All applicable discounts shall be included in the bid price for materials and services and will be considered as determining factors in recommending an award in case of tie bids. Discounts extended to County shall include but not be limited to those discounts normally extended to governmental agencies as well as the private sector. 2.12.4. Chain discounts are not acceptable and will not be considered in determining an award. Bidders may bid only one (1) discount for each item on the bid form. Firm discounts and prices are to be quoted for the term of the contract. 2.12.5. Bidder warrants by virtue of bidding that prices,terms and conditions in the bid will be firm for acceptance for aperiod of ninety(90)calendar days from the date of bid opening unless otherwise stated by the County. 2.12.6. All prices quoted shall be F.O.B.destination,freight prepaid(Bidder pays and bears freight charges,Bidder own goods in transit and files any claims),unless otherwise stated in Special Conditions. 2.13. Examination of Bid Documents 2.13.1. Before submitting a bid,each Bidder must(a)examine the bid documents thoroughly; (b)consider federal, state, county, and local laws, ordinances,rules and regulations that may in any manner affect cost,progress, performance, or provision of the commodities and/or services; (c) study and carefully correlate Bidder's observations with the bid documents, and (d) notify the County's designated Contact Person(s) of all conflicts, errors, and discrepancies in the bid documents. Failure to familiarize himself/herself with applicable laws will in no way relieve him/her from responsibility. 4 3975 2.13.2. The submission of a bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of the bid document, that without exception, the bid is premised upon performing the services and/or furnishing the commodities and materials and such means, methods, techniques, sequences or procedures as may be indicated in or required by the bid documents, and that the bid documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions of performance and furnishing of the goods and/or services. 2.14. Modification and Withdrawal of Bids Prior to the due date, proposals may be retracted from the Electronic Bidding System. Retracting a response allows the Proposer to change all or part of the response that was previously submitted. Withdrawal of a proposal will not prejudice the rights of a Proposer to submit a new proposal prior to the proposal opening date and time. No proposal may be withdrawn or modified after the submission deadline has passed, except as authorized under specific circumstances (i.e. filing of a supplement to cure a slight or immaterial deviation as determined by the County Commission in its sole discretion,etc.). A Bidder may not withdraw his bid before the expiration of ninety (90) calendar days from the date of bid opening. A Bidder may withdraw his bid after the expiration of ninety (90) calendar days from the date of bid opening by delivering written notice of withdrawal to the County's designated Contact Person(s)prior to award of contract by the Monroe County Board of County Commissioners. If within twenty-four(24)hours after proposals are opened, and Proposer files a written notice with the County's designated Contact Person(s), stating sufficient grounds to withdraw its proposal,the County OMB Director,may allow withdrawal of proposal based on the following equitable factors: 1) the bidder acted in good faith in submitting the bid;2)in preparing the bid there was an error of such magnitude that enforcement of the bid would cause a severe hardship upon the bidder;and 3)the error was not a result of gross negligence or willful inattention. 2.15. Submission and Receipt of Bids To receive consideration,bids must be uploaded as of the due date and time. Unless otherwise specified,Bidders should use the bid forms provided in the bid document. Any erasures or corrections on the bid must be initialed by Bidder. All information submitted by the Bidder shall be printed, typewritten or filled in with legible pen and ink before electronic submission.Bids will be opened at a duly noticed public hearing. Bidders and the public are invited and encouraged to attend bid openings,but are not required. Bids will be tabulated and made available on the Electronic Bidding System for review by Bidders and the public in accordance with applicable regulations. 2.16. Review of Proposals for Responsiveness Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in this RFP. A responsive proposal is one which conforms in all material respects to the request to bid or request for proposals. Failure to comply with these requirements may result in a proposal being deemed non-responsive. 2.17. Selection Process The Selection Committee will evaluate all responsive proposals based upon the information and references contained in the proposals as submitted. The highest ranked Proposer resulting from this process will be recommended to the County Commission for award. The recommended Proposer may be required to appear before the County Commission to answer questions for contract award. In certain cases, as specifically outlined in the solicitation,the County may award two(2) contracts with the primary contract being awarded to the highest ranked responsive/responsible respondent and a back-up contract being awarded to the second highest ranked responsive/responsible respondent.At the county's sole discretion, the County may also choose to award just one (1) contract to the highest ranked responsive/responsible respondent without the need for a back-up contract. 2.18. Award of Contract 2.18.1. If the contract is to be awarded,it will be awarded to the most responsible and responsive Bidder for the base bid whose evaluation by County indicates to County that the award will be in the best interest of the County and not necessarily to the lowest Bidder(unless the solicitation is an Invitation For Bid(IFB or ITB)). 2.18.2. Criteria utilized by County for determining the most responsive Bidder includes,but is not limited to,the following: (a) Ability of Bidder to meet published specifications. 5 3976 (b) Bidder's experience and references including,but not limited to, the reputation,integrity, character, efficiency, experience, skill, ability, and business judgment of the Bidder, the quality of performance of Bidder under previous contracts, any subcontractors and other persons providing labor or materials to Bidder. (c) Bidder's qualifications and capabilities, including but not limited to, the size, financial history, strength and stability of the business to perform the work of the contract, the possession of necessary facilities and equipment and the quality, availability and adaptability thereof to the particular use(s) required. (d) Whether Bidder can perform the contract promptly or with the time specified without delay or interference. (e) Previous and existing compliance by Bidder with laws, ordinances, and regulations relating to the commodities or services. 2.19. Price. If applicable, the Bidder to whom award is made shall execute a written contract prior to award by the County Commission. If the Bidder to whom the first award is made fails to enter into a contract as herein provided, the contract may be let to the next ranked Bidder who is responsible and responsive in the opinion of the County. 2.20. Contractual Agreement The terms, conditions, and provisions in the bid document shall be included and incorporated in the final contract. The order of precedence will be contract, bid document and response, and general industry standards. Any and all legal action necessary to enforce a contract will be interpreted according to the laws of Florida. 2.21. Acceptance or Rejection of Bids 2.21.1. The County reserves the right to reject the bid of any Bidder if the County believes that it would not be in the best interest of the County to make an award to that Bidder,whether because the bid is not responsive or the Bidder is unqualified or fails to meet any other pertinent standard or criteria established by the County. 2.21.2. The Monroe County Board of County Commissioners reserves the right to waive formalities in any bid and further reserves the right to take any other action that may be necessary in the best interest of the County. The County further reserves the right to reject any or all bids, with or without cause, to waive technical errors and informalities or to accept the bid which in its judgment, best serves Monroe County, Florida. 2.22. Protest Process Any Bidder/Respondent/Proposer who claims to be adversely affected by the decision or intended decision to award a contract shall submit in writing a notice of protest which must be received by the County Attorney's Office within seventy-two (72) hours or three (3) business days, whichever is greater, after the posting of the notice of decision or intended decision on the electronic bidding platform or posting of the Notice of Decision or Intended Decision on the Monroe County Board of County Commissioners' (`BOCC") agenda,whichever occurs first. Additionally, a formal written protest must be submitted in writing and must be received by the County Attorney's Office seventy-two (72) hours or three (3)business days prior to the BOCC's meeting date in which the award of contract by the BOCC will be heard. The only opportunity to address protest claims is before the BOCC at the designated public meeting in which the agenda item awarding the contract is heard. In accordance with the Rules of Debate as set forth in the Monroe County Board of County Commissioners Administrative Procedures, the Bidder/Respondent/Proposer that filed the protest is responsible for providing the Clerk with his/her name and residence prior to the agenda item to award the contract being called in order to preserve their opportunity to be heard on this matter.An individual has three(3)minutes to address the Commission and a person representing an organization has five (5) minutes to address the Commission. The BOCC decision to award the contract is final and at their sole discretion.Failure to timely protest within the times and in the manner prescribed herein shall constitute a waiver of the ability to protest the award of contract, unless the BOCC determines that it is in the best interest of the County to do so. The filing of a protest shall not stop the solicitation,negotiations, or contract award process,unless it is determined that it is in the best interest of the County to do so. 2.23. Taxes 6 3977 The Monroe County is exempt from all Federal Excise and Florida Sales Taxes on direct purchase of tangible property. An exemption certificate will be provided where applicable upon request. Respondents doing business with the County shall not be exempted from paying sales tax to their suppliers for materials to fulfill contractual obligations with the County,nor shall a Respondent be authorized to use the County's Tax Exemption Number in securing such materials. 2.24. Estimated Quantities/Warranties of Usage No warranty is given or implied by the County as to any components listed in the bid document and are considered to be estimates for the purpose of information only. The County reserves the right to accept all or any part of the bid and to increase or decrease quantities of Bidder's bid to meet additional or reduced requirements of the County. 2.25. Samples and Demonstrations Samples or inspection of product may be requested to determine suitability. Unless otherwise specified in the Special Terms and Conditions, samples shall be requested after the date of bid opening, and if requested should be received by the County within seven(7)working days of request. Samples,when requested,must be furnished free of expense to the County and if not used in testing or destroyed,will upon request of the Bidder,be returned within thirty (30) days of bid award at Bidder's expense. When required, the County may request full demonstrations of units prior to award. When such demonstrations are requested, the Bidder shall respond promptly and arrange a demonstration at a convenient location. Failure to provide samples or demonstrations as specified by the County may result in rejection of a bid. 2.26. Delivery Time will be of the essence for any orders placed as a result of this bid document. The County reserves the right to cancel any orders, or part thereof, without obligation if delivery is not made in accordance with the schedule specified by the Bidder and accepted by the County. 2.27. Verbal Instructions Procedure No negotiations,decisions,or actions shall be initiated or executed by the Respondent as a result of any discussions with any member of the County Commission or its Staff, all other County employees, and any non-employee appointed to evaluate or recommend selection in the procurement process. Only those written communications which are assigned by a person designated as authorized to bind the Respondent,will be recognized by the County as duly authorized expressions on behalf of Respondent. 2.28. Cancellation for Unappropriated Funds The obligation of the County for payment to a Respondent is limited to the availability of funds appropriated in a current fiscal period, and continuation of the contract into a subsequent fiscal period is subject to appropriation of funds,unless otherwise authorized by law. 2.29. Independent Contractor The Respondent is an independent contractor under any future agreement borne of this solicitation. Personal services provided by the Bidder shall be by employees of the Respondent and subject to supervision by the Respondent, and not as officers, employees, or agents of the County. Personnel policies, tax responsibilities, social security, health insurance, employee benefits, procurement policies unless otherwise stated in the bid document, and other similar administrative procedures applicable to services rendered under this contract shall be those of the Respondent. 2.30. Job Site Safety 2.30.1. The Successful Proposer shall be solely and completely responsible for conditions of the job site, including safety of all persons (including its own employees and County employees) and property during performance of the work. This requirement shall apply continuously and not be limited to normal working hours. Safety provisions shall conform to U.S.Department of Labor(OSHA),Florida Department of Labor (DOL), and all other applicable federal, state, county, and local laws, ordinances, codes, and regulations. Where any of these are in conflict, the more stringent requirement shall be followed. The Successful 7 3978 Proposers failure to thoroughly familiarize himself/herself with the aforementioned safety provisions shall not relieve him/her from compliance with the obligations and penalties set forth therein. 2.30.2. The County reserves the right, but is not obligated to make safety inspections at any time the Successful Proposer is on County property and to ensure safety rules are not being violated. 2.31. Occupational Health and Safety In compliance with Title 29 CFR (Code of Federal Regulations), Section 1910.1200, any Hazardous Chemical items which are delivered from a Contract resulting from this Proposal must be accompanied by a Material Safety Data Sheet(MSDS). The MSDS sheets must be maintained by the user agency and must include the following information: a) The chemical name and the common name of the toxic substance. b) The hazards or other risks in the use of the toxic substance,including: 1) The potential for fire, explosion, corrosiveness, and reactivity; 2) The known acute and chronic health effects of risks from exposure, including the medical conditions which are generally recognized as being aggravated by exposure to the toxic substance; and 3) The primary routes of entry and symptoms of overexposure. c) The proper precautions, handling practices, necessary personal protective equipment, and other safety precautions in the use of or exposure to the toxic substances, including appropriate emergency treatment in case of overexposure. d) The emergency procedure for spill, fire, disposal, and first aid. e) A description in lay terms of the known specific potential health risks posed by the toxic substances intended to alert any person reading this information. f) The year and month, if available, that the information was compiled and the name, address, and the emergency telephone number of the manufacturer responsible for preparing the information. g) All substances shall remain in manufacturer's container with manufacturer's labeling. ALL TOXIC SUBSTANCES MUST BE LABELED FOR IDENTIFICATION IN ACCORDANCE WITH OSHA STANDARDS. 2.32. Indemnity/Hold Harmless 2.32.1. By submitting its Proposal,Respondent agrees that one percent(1%) of the total compensation paid to Respondent for the work or services solicited hereunder constitutes specific consideration to Respondent for the indemnification to be provided hereunder. Notwithstanding any minimum insurance requirements prescribed elsewhere in this Solicitation, the Respondent shall defend, indemnify, and hold the County, and the County's elected and appointed officers and employees, harmless from and against any claims, actions or causes of action, any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and any costs or expenses that may be asserted against,initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with: (A) any activity of the Respondent or any of its employees, agents, sub-contractors,or other invitees during the term of the awarded contract; (B)the negligence or recklessness, intentional wrongful misconduct, errors or other wrongful act or omission of the Respondent or any of its employees, agents, sub-contractors or other invitees; or(C)the Respondent's default in respect of any of the obligations that it undertakes under the terms of the award, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses solely arising from the intentional or gross negligence of the County or any of its employees, agents, contractors or invitees (other than the Respondent). The monetary limitation on the extent of indemnification as provided hereunder for construction work shall not be less than$1 million per occurrence pursuant to Section 725.06, Florida Statutes, as may be amended. 2.32.2. In the event that the completion of the project(to include the work of others)is delayed or suspended as a result of the Respondent's failure to purchase or maintain the required insurance,the Respondent shall indemnify the County from any and all increased expenses resulting from such delay. Should any claims be asserted against the County by virtue of any deficiency or ambiguity in the specifications provided by the Respondent, the Respondent agrees and warrants that it shall hold the County harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the County's behalf. 8 3979 2.32.3. The Respondent, without exception, shall indemnify and save harmless the County, and its elected officials and employees from liability of any nature and kind,including cost and expenses for or on account of any copyrighted, patented or un-patented invention, process, or article manufactured or used in the performance of the contract, including its use by County. If the Contractor uses any design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood without exception that the bid prices shall include all royalties or costs arising from the use of such design,device,or materials in any way involved in the work. 2.32.4. Nothing contained herein is intended, nor may it be construed, to waive County's rights and immunities under the common law or Section 768.28, Florida Statutes, as amended from time to time; nor will anything included herein be construed as consent to be sued by any third parties in any matter arising out of this solicitation. To the extent considered necessary by the County, any sums due Respondent under an agreement created hereunder may be retained by the County until all of the County's claims subject to this indemnification obligation have been settled or otherwise resolved, and any amount withheld is not subject to payment of interest by the County. Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during the term of an awarded contract, this section will survive the expiration of the term of the awarded contract or any earlier termination. 2.33. Insurance The respondent, if awarded a contract, shall maintain insurance coverage reflecting the minimum amounts and conditions as required by the County.Note: A copy of any current Certificate of Insurance may be included with your proposal. The Respondent will be responsible for obtaining and maintaining all necessary insurance coverages listed in this RFP and within the Sample Agreement prior to commencing operation. Certificates of Insurance must be provided to Monroe County within fifteen(15)days after notice of intended award of contract, with Monroe County BOCC listed as an additional insured on all policies, except Workers Compensation. If the proper insurance forms are not received within the fifteen (15) days, the contract may be awarded to the next selected respondent. All forms of insurance required above shall be from insurers acceptable to the County. Policies shall be written by companies licensed to do business in the State of Florida and having an agent for service of process in the State of Florida. Companies shall have an A.M. Best rating of AXII or better. The required insurance shall be maintained at all times while Respondent is providing service to the County. Respondent shall provide County with updated Certificates of Insurance annually on the renewal date of each policy.All insurance policies must specify that they are not subject to cancellation,non-renewal,material change, or reduction in coverage unless a minimum of thirty (30) days' prior notification is given to the County by the insurer. 2.34. Public Records 2.34.1. Proposer shall keep such records and accounts and require any and all Proposers and subconsultants to keep records and accounts as may be necessary in order to record complete and correct entries as to personnel hours charged to the project and any expenses for which Proposer expects to be reimbursed. Such books and records will be available at all reasonable times for examination and audit by County and shall be kept for a period of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for County's disallowance of any fees or expenses based upon such entries. County is a public agency subject to Chapter 119, Florida Statutes. To the extent Proposer is a contractor acting on behalf of the County pursuant to Section 119.0701, Florida Statutes, as may be amended from time to time, Proposer shall comply with all public records laws in accordance with Chapter 119,Florida Statutes. In accordance with state law,Proposer agrees to: (a)Keep and maintain all records that ordinarily and necessarily would be required by the County in order to perform the services. (b) Upon request from the County's custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copies within a reasonable time at a cost that does not exceed the costs provided in Chapter 119, Florida Statute, or as otherwise provided by law. 9 3980 (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the contract if the Proposer does not transfer the records to the County. (d)Upon completion of the services within this Agreement,at no cost, either transfer to the County all public records in possession of the Proposer or keep and maintain public records required by the County to perform the services. If the Proposer transfers all public records to the County upon completion of the services, the Proposer shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Proposer keeps and maintains public records upon completion of the services, the Proposer shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of public records, in a format that is compatible with the information technology systems of the County. 2.34.2. IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLA. STAT., TO THE VENDOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE COUNTY'S CUSTODIAN OF PUBLIC RECORDS AT THE MONROE COUNTY ATTORNEYS OFFICE, 1111 12TH STREET, SUITE 408, KEY WEST, FL 33040, EMAIL: Id C C Sfc� C - L. " V, OR PHONE: 305-292- 3470. 2.34.3. If Proposer does not comply with this Section,the County shall enforce the Agreement provisions in accordance herewith and may unilaterally cancel this Agreement in accordance with state law. 2.35. Drug-Free Workplace Programs Preference shall be given to businesses with Drug-Free Workplace Programs. Whenever two (2) or more bids which are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a bid received from a business that completes the attached Drug-Free Workplace form certifying that it is a Drug-Free Workplace shall be given preference in the award process. 2.36. Purchase by Other Governmental Agencies If the Bidder is awarded a contract as a result of this bid document, he/she will, if he has sufficient capacity or quantities available, provide to other governmental agencies, so requesting, the products or services awarded in accordance with the terms and conditions of the bid document and resulting contract. Prices shall be F.O.B. delivered to the requesting agency. No liability will be borne onto the County for any issues arising from another agency's use of this Solicitation and ensuing Contract. 2.37. Assignment and Sub-Letting No assignment of an awarded contract hereunder or any right occurring under said contract shall be made,in whole or in part,by the Respondent without the express written consent of the County Commission which consent shall not be unreasonably withheld. In the event of any assignment, the assignee shall assume all of the rights, duties and responsibilities of the Respondent. 2.38. Officials Not to Benefit Each Proposer shall certify,upon signing a proposal,that to the best of their knowledge,no Monroe County official or employee having official responsibility for the procurement transaction, or member of his or her immediate family,has received or will receive any financial benefit relating to the award of this Agreement. If such a benefit has been received or will be received, this fact shall be disclosed with the proposal or as soon thereafter as it appears that such a benefit will be received. Failure to disclose the information prescribed above may result in suspension,debarment,or rescission of the Agreement made,or could affect payment pursuant to the terms of the Agreement. 2.39. Prohibition on Conflict of Interest, Gratuities, Kickbacks, and Collusion 10 3981 The statements contained in this paragraph are true and correct, and made with the full knowledge that Monroe County relies upon the truth of the statements contained herein in awarding the contract: 2.39.1. Conflict of Interest. The award of any contract hereunder is subject to the provisions of Chapter 112, Florida Statutes. Bidders must disclose with their bid the name of any officer, director,partner,proprietor, associate or agent who is also an officer or employee of the County or any of its agencies. Further,all Bidders must disclose the name of any officer or employee of the County who owns,directly or indirectly, an interest of five percent(5%)or more in the Bidder's firm or any of its branches or affiliate companies. 2.39.2. Gratuities. Respondent hereby certifies that it has not offered, given, or agreed to give any Monroe County employee a gratuity,favor,or anything of monetary value in connection with any decision,approval, disapproval,recommendation,preparation of any part of the Project or award of this contract. 2.39.3. Kickbacks. Respondent certifies that it has not given payment, gratuity, or offer of employment to be made by or on behalf of a Sub- Respondent under a contract to Respondent or higher tier sub-contractor or any person associated therewith, as an inducement of the award of a subcontract or order. 2.39.4. Non-Collusion Statement. The Bidder certifies that its bid is made without previous understanding, agreement,or connection either with any previous firms or corporations offering a bid for the same items,or with the County. Bidder has not communicated with anyone with the intent to restrict competition hereof, and no attempt has been made to induce another person or entity to submit a proposal, or not submit, for the purpose of restricting competition. The Bidder also certifies that its bid is in all respects fair, arrived at independently and without outside control, collusion, fraud, or otherwise illegal action. 2.39.5. Contract Clause. The prohibitions on conflict of interest, gratuities, kickbacks, and collusion prescribed in this paragraph must be conspicuously set forth in every contract and subcontract and solicitation initiated by Respondent in its performance of an awarded agreement hereunder. 2.40. Payment Dispute Resolution Process Payment disputes must be handled pursuant to the procedures set forth in the Monroe County Purchasing Policies Manual. In sum, if an improper invoice is submitted by a Contractor, Monroe County shall notify the Contractor in writing within ten(10)days after receipt of an improper invoice,that the invoice is improper.The notice should indicate what corrective action on the part of the Contractor is needed to make the payment request or invoice proper. The Contractor should take corrective action and resubmit a Proper Invoice to the County. The Contractor's steps shall be that of initially contacting the County's Contract Manager to validate the invoice and receive a sign off from the department that would indicate that the invoice in question is in accordance with the terms and conditions of the agreement. Once sign off is obtained,the Contractor should then resubmit the invoice as a"Corrected Invoice"to the department which will initiate the payment timeline of a Proper Invoice. A Proper Invoice for this purpose is defined as an invoice submitted for work performed that meets prior agreed upon terms or conditions to the satisfaction of Monroe County and in accordance with Section 218.72,Fla. Stat., as amended. Should a dispute result between the Contractor and the County over tender of a payment request or an invoice, then the Contractor should submit their notice of dispute in writing to the department. The department should acknowledge receipt of the Contractor's notice of dispute and provide the Contractor with the County's dispute resolution procedure by mail or email, if available. The department shall assign a representative who shall act as a"Dispute Manager"to resolve the issue at departmental level. The Dispute Manager shall investigate the dispute and document the steps taken to resolve the issue. The Dispute Manager should,as part of his or her investigation, ascertain if the work, for which the payment request or invoice has been submitted, was performed to Monroe County's satisfaction and duly accepted by the Proper Authority. Proper Authority for this purpose is defined as the Monroe County representative who is designated as the approving authority for the work performed in the contractual document. Dispute resolution procedures shall be commenced no later than thirty (30) days after the date on which the payment request or invoice was received by Monroe County and shall not extend beyond sixty (60) days. The Dispute Manager must complete the investigation and furnish a written determination to the Contractor. If the Contractor is not satisfied with the Dispute Manager's resolution of the dispute, the County Administrator or his or her designee shall be the final arbiter in resolving the issue and will issue their final decision in writing within sixty (60) days after the date on which the payment request or invoice was received by Monroe County. 2.41. Termination 2.41.1. Termination for Uncurable Default 11 3982 In the event the Contractor shall default in or violate any of the terms, obligations, restrictions or conditions of this Contract in a manner that is uncurable(as determined in the sole discretion of the County),the County may, upon written notice to the Contractor, terminate this Contract effective immediately. In the event of such termination the County may hold the Contractor liable for any and all damages sustained by the County arising out of such default,including but not limited to costs of reprocurement and cover. 2.41.2. Termination for Curable Default In the event the Contractor shall default in any of the terms, obligations, restrictions or conditions in the Contract Documents in a manner that is curable (as determined in the sole discretion of the County), the County shall give the Contractor written notice by registered, certified mail of the default and that such default shall be corrected or actions taken to correct such default shall be commenced within three (3) calendar days thereof. In the event the Contractor has failed to correct the conditions(s)of the default or the default is not remedied to the satisfaction and approval of the County, the County shall have all legal remedies available to it,including,but not limited to termination of the Contract in which case the Contractor shall be liable for any and all damages permitted by law arising from the default and breach of the Contract. 2.41.3. Termination for Convenience of County Upon thirty (30) calendar days written notice delivered by certified mail, return receipt requested, to the Contractor,the County may without cause and without prejudice to any other right or remedy,terminate the Contract for the County's convenience whenever the County determines that such termination is in the best interest of the County. Where the Contract is terminated for the convenience of the County the notice of termination to the Contractor must state that the Contract is being terminated for the convenience of the County under the termination clause and the extent of termination. The Contractor shall discontinue all work on the appointed last day of service. 2.42. Choice of Law and Venue The Agreement shall be governed by the laws of the State of Florida, and the United State of America,as now and hereafter in force. The venue for actions arising out of the Agreement is situated exclusively in the Sixteenth Judicial Circuit Court in and for Monroe County, Florida, or the United States District Court for the Southern District of Florida. 2.43. Force Mal*eure As used herein, "Force Majeure" means the occurrence of any event that prevents or delays the performance by either party of its obligations hereunder which are beyond the reasonable control of the non-performing party. Examples of"Force Majeure" include,but are not limited to, acts of God, labor strikes,human health pandemics, natural disasters, emergency governmental action, or material or labor shortages. To invoke this paragraph, immediate written notice, consistent with the notice provisions of this Bid, must be sent by the Contractor describing the circumstances constituting force majeure and proof that the non-performance or delay of performance is a direct and reasonable result of such event(s). Any claim for extension of time by Contractor pursuant to this paragraph will be made not more than seventy-two (72) hours after the commencement of the delay. Otherwise, it shall be waived. The Contractor shall immediately report when industry conditions have resumed. All obligations must resume when the circumstances of such event(s) have subsided, or other arrangements are made pursuant to a written agreement among the parties. 2.44. Trade Secrets Documents submitted by Respondent which constitute trade secrets as defined in Sections 812.081 and 688.002, Florida Statutes, as amended from time to time, and which are clearly marked or stamped as confidential by the Respondent and the County is formally made aware of same at the time of submission to the County, will not be subject to public access. However, should a requestor of public records challenge Respondent's interpretation of the term "trade secrets" within five (5) calendar days of such challenge, Respondent must provide a separate written affidavit that includes an indemnification and release guarantee, as approved by the County Attorney or designee, to the County to support its claim that the alleged trade secrets actually constitutes same as defined by law. Respondent must demonstrate the need for confidentiality of the documentation by showing a business advantage or an opportunity to obtain an advantage if the documentation was released. Otherwise, Respondent is required to timely seek a protective order in the Circuit Court of the Sixteenth Judicial Circuit in and for Monroe County to prevent the County's release of the requested records. 12 3983 2.45. Data Management; Data Security To the extent that Respondent's proposal or work for the County includes electronic data creation or storage, Respondent agrees to comply with the County's written demands regarding cooperation (and any applicable financial responsibilities) for timely data breach incident reporting,response activities/fact-gathering, public and other governmental agency notification requirements, severity level assessment, and after-action reporting, consistent with Sections 282.3185(5) & (6), and 501.171, Fla. Stats., as amended from time to time. To ensure safety of personal data, Respondent agrees to comply with the 2016 European Union's General Data Privacy Regulation(GDPR)that became effective in the European Union on May 25,2018,and any more recently revised version thereof. For any system integration between the County's network systems and that of the Respondent, the Respondent agrees to comply with ISO/IEC 27001 for its internal system, at a minimum, and any unique integration requirements of the County's network and information technology systems.And when relevant,in the context of data breaches that involve Protected Health Information pursuant to Health Insurance Portability and Accountability Act (HIPAA), Respondent must comply with all requirements of the Health Information Technology for Economic and Clinical Health Act(HITECH); Section 105 of Title I of the Genetic Information Nondiscrimination Act of 2008(GINA); and 45 C.F.R.Parts 160, 162 and 164 and Final Omnibus Rule eff.March 26, 2013). 2.46. Discriminatory Vendor List By submitting its proposal, Respondent acknowledges its continuous duty to disclose to the County if the Respondent or any of its affiliates, as defined by Section 287.134(1)(a), Florida Statutes, are placed on the Discriminatory Vendor List. Pursuant to Section 287.134(2)(a),Florida Statutes: "An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid,proposal,or reply on a contract to provide any goods or services to a public entity; may not submit a bid,proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit bids,proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity." 2.47. Nondiscrimination Covenant By submitting its proposal, Respondent agrees that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, any contract award is automatically terminated without any further action on the part of any party, effective the date of the court order. Respondent agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable,relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964(PL 88-352)which prohibits discrimination in employment on the basis of race,color, religion, sex or national origin; 2) Title IX of the Education Amendment of 1972, as amended(20 USC ss. 1681- 1683, and 1685-1686),which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of disability; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age;5)The Drug Abuse Office and Treatment Act of 1972(PL 92-255),as amended,relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as amended,relating to nondiscrimination in the sale,rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation,gender identity or expression,familial status or age; 11) The Pregnant Workers Fairness Act(PWFA) pursuant to 42 U.S.C. 2000gg et seq.; and 12) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of,this Agreement. 2.48. County Suspended Vendor List 13 3984 The eligibility of persons to bid for an award of County contract(s), or enter into a contract, may be suspended pursuant to sec. 2-347(l) of the Monroe County Code of Ordinances. In the event an eligible person is suspended by the County after the contract is awarded,or a suspended person is employed to perform work(e.g.subcontractor in a bid or contract) pursuant to a County contract, same shall constitute a material breach of the contract. The County, in its sole discretion, may terminate the contract with no further liability to the Respondent beyond payment of the portion of the contract price that may be due for work satisfactorily completed up to the date of termination, and hereby reserves all other rights and remedies available at law or in equity. 2.49. Ethics Clause pursuant to Monroe County Ordinance No. 010-1990 By submitting its proposal,Respondent warrants that he/she/it has not employed,retained or otherwise had act on his/her/its behalf any former County officer or employee in violation of Section 2-149, Monroe County Code of Ordinances,or any County officer or employee in violation of Section 2-150,Monroe County Code of Ordinances. For breach or violation of this provision the County may, in its discretion, terminate any contract award without liability and may also,in its discretion,deduct from any ensuing agreement or purchase price,or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee pursuant to Subsection 2-152(b),Monroe County Code of Ordinances. 2.50. Drug-Free Workplace In accordance with Section 287.087, Florida Statutes,by submitting its proposal Respondent agrees to: (a) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. (b)Inform employees about the dangers of drug abuse in the workplace,the business'policy of maintaining a drug-free workplace, any available drug counseling,rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. (c) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection(1). (d)In the statement specified in subsection(1),notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893,Florida Statutes,or of any controlled substance law of the United States or any state,for a violation occurring in the workplace no later than five (5) days after such conviction. (e)Impose a sanction on,or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. (f) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. (g) The person authorized to sign an Affidavit on behalf of the Respondent must certify that it complies fully with the above requirements. 2.51. Prompt Disclosure of Litigation, Investigations, Arbitration, or Administrative Proceedings Throughout the procurement and contract award process, the Respondent has a continuing duty to promptly disclose to the County, in writing, upon occurrence, all civil or criminal litigation, investigations, arbitration, or administrative proceedings relating to or affecting Respondent's ability to perform under any future awarded contract.If the existence of such causes the County concern that the Respondent's ability or willingness to perform is jeopardized, the Respondent may be required to provide the County with reasonable assurances to demonstrate its ability to perform as required hereunder, and that its employees/agents have not or will not engage in conduct similar in nature to the conduct alleged in such proceeding. 2.52. E-Verify Requirements 2.52.1. Effective January 1, 2021, public and private employers, Respondent and subcontractors must require registration with, and use of the E-verify system in order to verify the work authorization status of all newly hired employees. Respondent acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of: 14 3985 a) All persons employed by Respondent to perform employment duties within Florida during the term of the contract; b) All persons (including subvendors/subconsultants/subcontractors) assigned by Respondent to perform work pursuant to the contract with the County.The Respondent acknowledges and agrees that use of the U.S.Department of Homeland Security's E-Verify System during the term of the contract is acondition of the contract with the County. 2.52.2. By submitting a proposal, the Respondent becomes obligated to comply with the provisions of Section 448.095,Florida Statutes, 'Employment Eligibility," as amended from time to time. This includes,but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit to Respondent attesting that the subcontractor does not employ, contract with,or subcontract with, an unauthorized alien. Respondent agrees to maintain a copy of such affidavit(s).Failure to comply with this paragraph will result in the termination of any contract award as provided in Section 448.095, Florida Statutes, as amended, and Respondent may not be awarded a public contract for at least one (1)year after the date of termination. Respondent will also be liable for any additional costs to County incurred as a result of the termination in accordance with this Section. Upon entering into an agreement with the County, Respondent will provide proof of enrollment in E-verify to the County. 2.53. Public Entity Crimes Statement Pursuant to Section 287.133(2)(a), Florida Statutes, as amended from time to time, Respondent hereby certifies that neither it nor its affiliate(s)have been placed on the convicted vendor list following a conviction for a public entity crime. If placed on that list, Respondent agrees: to immediately notify the County and is prohibited from providing any goods or services to a public entity; it may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work;it may not submit bids on leases of real property to a public entity;it may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity; and,it may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category TWO ($35,000), as may be amended, for a period of thirty-six(36)months from the date of being placed on the convicted vendor list. 2.54. Foreign Gifts and Contracts The Respondent must comply with any applicable disclosure requirements in Section 286.101, Florida Statutes. Pursuant to Section 286.101(7)(b),Florida Statutes: "In addition to any fine assessed under [§ 286.101(7)(a), Florida Statutes], a final order determining a third or subsequent violation by an entity other than a state agency or political subdivision must automatically disqualify the entity from eligibility for any grant or contract funded by a state agency or any political subdivision until such ineligibility is lifted by the Administration Commission [Governor and Cabinet per §14.202, Florida Statutes] for good cause." 2.55. Scrutinized Companies and Countries of Concern per Sections 287.135,215.473,&287.138,Florida Statutes By submitting its proposal, Respondent hereby certifies that it: a) has not been placed on the Scrutinized Companies that Boycott Israel List,nor is engaged in a boycott of Israel;b)has not been placed on the Scrutinized Companies with Activities in Sudan List nor the Scrutinized Companies with Activities in the Iran Terrorism Sectors List(formerly the Iran Petroleum Energy Sector List); and c)has not been engaged in business operations in Cuba or Syria. If County determines that Respondent has falsely certified facts under this paragraph, or if Respondent is found to have been placed on a list created pursuant to Section 215.473, Florida Statutes, as amended, or is engaged in a boycott of Israel after the execution of this Agreement, County will have all rights and remedies to terminate this Agreement consistent with Section 287.135, Florida Statutes, as amended. The County reserves all rights to waive certain requirements of this paragraph on a case-by-case exception basis pursuant to Section 287.135,Florida Statutes, as amended.Beginning January 1,2024, the County must not enter into a contract that grants access to an individual's personal identifying information to any Foreign Country of Concern such as:People's Republic of China,the Russian Federation,the Islamic Republic of Iran,the Democratic People's Republic of Korea,the Republic of Cuba,the Venezuelan regime of Nicolas Maduro,or the Syrian Arab Republic, unless the Respondent provides the County with an affidavit signed by an authorized representative of the Respondent, under penalty of perjury, attesting that the Respondent does not meet any of the criteria in subparagraphs (2)(a)-(c) of Section 287.138, Florida Statutes, as may be amended. Beginning January 1, 2025, 15 3986 the County must not extend or renew any contract that grants access to an individual's personal identifying information unless the Respondent provides the County with an affidavit signed by an authorized representative of the Respondent, under penalty of perjury, attesting that the Respondent does not meet any of the criteria in subparagraphs (2)(a)-(c) of Section 287.138, Florida Statutes, as may be amended. Violations of this Section will result in termination of this Agreement and may result in administrative sanctions and penalties by the Office of the Attorney General of the State of Florida. 2.56. Noncoercive Conduct for Labor or Services As a nongovernmental entity submitting a proposal, executing, renewing, or extending a contract with a government entity, Respondent is required to provide an affidavit under penalty of perjury attesting that Respondent does not use coercion for labor or services in accordance with Section 787.06, Florida Statutes. By submitting this proposal, Respondent certifies under penalties of perjury that Respondent does not use coercion for labor or services as prohibited by Section 787.06. Additionally, Respondent has reviewed Section 787.06, Florida Statutes, and agrees to abide by same. 2.57. Antitrust Violations; Denial or Revocation under Section 287.137, Florida Statutes Pursuant to Section 287.137, Florida Statutes, as may be amended, a person or an affiliate who has been placed on the antitrust violator vendor list (electronically published and updated quarterly by the State of Florida) following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid,proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work;may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a new contract with a public entity; and may not transact new business with a public entity. By submitting its proposal,Respondent certifies neither it nor its affiliate(s) are on the antitrust violator vendor list at the time of its submission. False certification under this paragraph or being subsequently added to that list will result in termination of any contract award, at the option of the County consistent with Section 287.137, Florida Statutes, as amended. 2.58. Environmental and Social Government and Corporate Activism Pursuant to Section 287.05701, Florida Statutes, as may be amended, the County cannot give preference to a contractor based on social,political or ideological interests as defined in the statute. Respondent is also prohibited from giving preference to any of its subcontractors based on the above referenced factors. Violations of this Section will result in termination of any contract award and may result in administrative sanctions and penalties by the Office of the Attorney General of the State of Florida. 2.59. Respect of Florida In accordance with Subsection 413.036(3), Fla. Stat.,if a product or service required for the performance of work request by this solicitation is on the procurement list established pursuant to Subsection 413.035(2), Fla. Stat., then this statement applies: IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES THAT ARE THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE PURCHASED FROM A NONPROFIT AGENCY FOR THE BLIND OR FOR THE SEVERELY HANDICAPPED THAT IS QUALIFIED PURSUANT TO CHAPTER 413, FLORIDA STATUTES, IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN SECTION 413.036(1)AND(2), FLORIDA STATUTES; AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM, OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THE STATE AGENCY INSOFAR AS DEALINGS WITH SUCH QUALIFIED NONPROFIT AGENCY ARE CONCERNED.Additional information about the designated nonprofit agency and the products it offers is available at: https://www.respectofflorida.grg. 2.60. Use of Recycled Materials, State-Produced Lumber, and U.S.-Produced Steel Respondent agrees to procure any recycled products or materials which are the subject of or are request to carry out this Agreement in accordance with Section 403.7065, Fla. Stat., as amended from time to time. In addition, Respondent agrees to comply with the provisions of Section 255.20,Fla. Stat., as amended from time to time,that 16 3987 requires the use of lumber, timber, and other forest products produced and manufactured in this state, subject to certain exclusions.Last,Respondent agrees to comply with Section 255.0093,Fla. Stat., as amended from time to time, guaranteeing use of iron or steel products that are produced in the United States, unless certain exclusions apply. 2.61. Severability; Waiver of Provisions Any provision in this Solicitation that is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction,be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof or affecting the validity or enforceability of such provisions in any other jurisdiction. The non- enforcement of any provision by the County shall not constitute a waiver of that provision nor shall it affect the enforceability of that provision or of the remainder of this Solicitation. 17 3988 3. Part 3 - SPECIAL TERMS & CONDITIONS; MANDATORY FEDERAL CLAUSES 3.1. Point of Contact To ensure fair consideration for all Proposers, all inquiries concerning clarifications of this solicitation or for additional information shall be submitted in writing by mail, or email and directed as follows: Attn: Lourdes Francis and Jonathan Cline; Address: 1100 Simonton Street, 1-190, Key West, FL 33040; Email: franc is-lourd es L(i.)monroecountv-fl.gyov, and cline-Jonathan L&monroecounty-flZov, respectively. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. Such contact is to be for clarification purposes only. Material changes, if any, to the scope of services, or bid procedures will only be transmitted electronically through the County's Procurement (electronic bidding) System. 3.2. Performance It is the intention of the County to obtain the services as specified herein from a Proposer that will give prompt and convenient service. The awarded Proposer must be able to perform as required under the scope of services. Any failure of Proposer to comply with these conditions may be cause for terminating any resulting contract immediately upon notice by the County. The County reserves the right to obtain these services from other sources, when necessary, should Respondent be unable to perform on a timely basis and such delay may cause harm to the using department or County residents. 3.3. Schedule of Events The County will use the following tentative time schedule in the selection process. The County reserves the right to change and/or delay scheduled dates. Event: Date: RFP Available May 22, 2025 Non-Mandatory Pre-Proposal Meeting None Last Date of Receipt of Questions June 6,2025 Last Date of Addendum Release (if required) June 13, 2025 Proposals Due (prior to 3:00 p.m. EST) June 23, 2025 Proposal Review for Compliance June 23 - 27,2025 Selection Committee Meeting TBD Board of County Commissioners Award of Contract/Direct Otherwise July 16, 2025 (*Contract Retroactively Effective to July 1, 2025) 3.4. Contract Term The initial contract period shall be for one (1) year. The County reserves the right to extend the contract for five (5) additional one (1) year periods, providing both parties agree to the extension; all the terms, conditions and specifications remain the same; and such extension is approved by the County. Contract renewal shall be based on satisfactory performance,mutual acceptance,and determination that the Contract is in the best interest of the County. 3.5. Insurance Requirements 3.5.1.Contractor shall obtain and maintain at its own expense the insurance coverages listed within this paragraph prior to commencing service under this Agreement. All insurance requirements provided for in this Agreement shall be subject to annual review.Depending on the extent of contractual obligations incurred by the Contractor,the below insurances will be required.Insurances can be altered via written waiver by County's Risk Manager,if required. The Contractor must keep in full force and effect the insurance described during the term of this Agreement. If the insurance policies originally purchased that meet the requirements are canceled,terminated,or reduced in coverage,then the Contractor must immediately substitute complying policies so that no gap in coverage occurs. Copies of current policy certificates shall be filed with the Monroe County Risk Department or MCFR whenever acquired, 18 3989 amended, and annually during the term of this Agreement. Prior to execution of this Agreement, Contractor shall furnish the County Certificates of Insurance indicating the minimum coverage limitations in the following amounts: (a) WORKERS COMPENSATION AND EMPLOYER'S LIABILTIY INSURANCE. Where applicable, coverage to apply for all employees at the minimum statutory limits as required by Florida Law, and Employee's Liability coverage in the amount of$100,000.00 bodily injury by accident, $500,000.00 bodily injury by disease, policy limits, and $100,000.00 bodily injury by disease, each employee. (b) COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE. Motor vehicle liability insurance,including applicable no-fault coverage,with limits of liability of not less than $300,000.00 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability.If single limits are provided,the minimum acceptable limits are $200,000.00 per person, $300,000.00 per occurrence, and$100,000.00 property damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. (c) COMMERCIAL GENERAL LIABILITY. Commercial general liability coverage with limits of liability of not less than $500,000.00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Such coverage must include, as a minimum: Premises Operations,Products and Completed Operations,Blanket Contractual Liability,Personal Injury Liability, and Expanded Definition of Property Damage. An Occurrence Form policy is preferred.If coverage is provided on a Claims Made policy,its provisions should include coverage for claims filed on or after the effective date of this contract.In addition,the period for which claims may be reported should extend for a minimum of twelve (12) months following the acceptance of work by the County. 3.5.2.CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the County at the time of execution of this Agreement and certified copies provided if requested. The underwriter of such insurance shall be qualified to do business in the State of Florida. The insurance coverage shall be primary insurance with respect to the County, its officials, employees, agents, and volunteers. Failure of Contractor to comply with the insurance requirements of this section shall be cause for immediate termination of this Agreement. 3.5.3.MONROE COUNTY BOARD OF COUNTY COMMISSIONERS,1100 SIMONTON STREET, KEY WEST, FLORIDA 33040, MUST BE NAMED AS ADDITIONAL INSURED AND CERTIFICATE HOLDER ON ALL POLICIES EXCEPT WORKER'S COMPENSATION. 3.5.4.In the event that the Contractor subcontracts any or all of the work in this project to any third party,the Contractor specifically agrees to identify the County as an additional insured on all insurance policies required by the County.In addition,the Contractor specifically agrees that all agreements or contracts of any nature with his subcontractors shall include the County as additional insured.Note: A copy of any current Certificate of Insurance is recommended to be included with your proposal. 3.6. Compliance with Contract AA 2529 between Monroe County and Alliance on Aging,Inc. Proposer acknowledges that Contract AA 2529 between Monroe County and Alliance on Aging, Inc., and future grants agreement(s) that directly fund these services, make up an essential part of this transaction. In addition to the general terms and conditions set forth in Part 1, herein, Proposer agrees to comply with the following state-mandated requirements and acknowledge all of the obligations passed down to it as a result of the Contract AA 2529 between Monroe County, Florida, and Alliance on Aging, Inc., whenever relevant as a sub-recipient of state- and federal-funding, and agrees to complete any additional forms and provide further assurances and attestations,in order to meet any requirements imposed by the U.S. Government, as applicable: 3.6.1.Contract Document requirements pursuant to Section 287.058,Florida Statutes, as amended. 3.6.2.Background Screening requirements, as applicable. The Proposer shall comply with and ensure subcontractors are in compliance with the requirements of s. 430.0402 and Chapter 435, F.S., as amended, regarding background screening for all persons who meet the 19 3990 definition of a direct service provider and who are not exempt from the Department's level 2 background screening pursuant to s. 430.0402(2)-(3), F.S. The Proposer must also comply with any applicable rules promulgated by the Florida Department and the Agency for Health Care Administration regarding implementation of s. 430.0402 and Chapter 435, F.S. To demonstrate compliance with this provision, Proposer shall submit to the County, the Background Screening Affidavit of Compliance (Screening Form) as part of its proposal. Further information concerning the procedures for background screening is found at http://elderaffairs.state.fl.us/doea/backgroundscreenin�-Y.i)hi). Background Screening Affidavit of Compliance - To demonstrate compliance with this solicitation,Proposer will be required to submit Background Screening Affidavit of Compliance annually as part of any awarded contract. 3.6.3.Grievance and Complaint Procedures. The Proposer shall comply with and ensure subcontractor and/or vendors comply with the Minimum Guidelines for Recipient Grievance Procedures, Appendix D, of the Handbook (DOEA Programs & Services Handbook — Alliance for A ink),to address complaints regarding the termination,suspension or reduction of services,as required for receipt of funds.Proposers must develop and implement complaint procedures to process and resolve client dissatisfaction with services. Complaint procedures shall address the quality and timeliness of services, County and Proposer complaints, or any other advice related to complaints other than termination, suspension or reduction in services that require the grievance process as described in Appendix D, of the Handbook (DOEA Programs & Services Handbook — Alliance for Aging). The complaint procedures shall include notification to all clients of the complaint procedure and include tracking the date, nature of complaint, the determination of each complaint, and the follow-up with the client to ensure satisfaction with the resolution 3.6.4. Auditing. The Proposer acknowledges that it may be subject to audit(s) as required by Section 215.97, Fla. Stat., and/or 2 CFR Part Section 200.86 and Section 200.93. Proposer agrees to comply with all requests by government-authorized auditors. 3.6.5.Rate Increase Thresholds requirements. Rates may only increase from one contract year to the next at a rate consistent with the annual rate of inflation in the Consumer Price Index (CPI)percentage change for all items as determined by the Bureau of Labor Statistics for the 12-months prior to the Department of Elder Affairs' required Area Plan submission date and as per the Alliance policy incorporated herein by reference. See https://www.bls.gov/charts/consumer-price-index/consumer-price-index-by-categoL ham. In order to receive any rate increase, the Proposer must submit a written request to receive a rate increase as described in the previous paragraph. The written request must be received no later than September I for the new rate beginning in the following OAA Grant contract year (January 1). Should the requested rate increase exceed 5% of the current year's rate, the Proposer must provide:A detailed written justification describing the reason(s)for the interim rate adjustment. This explanation shall include a detailed assessment of potential organizational and client impact. The written justification shall provide sufficient detail for the Alliance to review,identifying the service or commodity component(s)that are increasing Proposer's costs; Supporting documentation for the written justification; A current rate and a requested rate unit cost methodology; A simplified Unit Cost Methodology. Note: All rate increase thresholds mentioned in the above language is cumulative from rate at the time of contract execution. 3.6.6.Support of Correctional Work Programs requirements. The Proposer shall procure products and/or services required to perform this contract in accordance with section 946.515, F.S. IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES WHICH ARE THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE PURCHASED FROM THE CORPORATION IDENTIFIED UNDER CHAPTER 946, F.S., IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN SECTION 946.515(2) AND (4), F.S.; AND FOR PURPOSES OF THIS CONTRACT THE 20 3991 PERSON,FIRM, OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THIS AGENCY INSOFAR AS DEALINGS WITH SUCH CORPORATION ARE CONCERNED. 3.6.7.PRIDE requirements. The corporation identified is Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE). Additional information about PRIDE and the commodities or contractual services it offers is available at https://pride-enterprises.org. 3.6.8.Certified Minority Business requirements. The Proposer shall provide a Certified Minority Business Subcontractor Expenditure (CMBE) Report summarizing the participation of certified suppliers for the current reporting period and project to date. The CMBE Report shall include the names, addresses, and dollar amount of each certified participant. 3.6.9.The PUR 1000 Form is hereby incorporated by reference and available at: http://www.myflorida.com/apes/vbs/adoc/F7740 PUR1000.pdf. In the event of any conflict between the PUR 1000 Form and any terms or conditions of any contract or agreement terms or conditions the contract shall take precedence over the PUR 1000 Form. However, if the conflicting terms or conditions in the PUR 1000 Form are required by any section of the Florida Statutes, the terms or conditions contained in the PUR 1000 Form shall take precedence. 3.7. Compliance with Mandatory Federal Clauses 3.7.1. FEDERAL COMPLIANCE The Proposer and its Subcontractors must follow the provisions, as applicable, as set forth in 2 C.F.R. §§ 200.318-327 and Appendix II to 2 C.F.R.Part 200, as amended, and is bound by all applicable state and federal laws and regulations.By submitting a proposal,and if selected entering into a contract, Proposer agrees to comply with the above laws and regulations, as well as 2 CFR Part 300, 45 CFR Part 75, and 45 CFR Part 92. This is an acknowledgement that federal financial assistance will be used to fund all or a portion of the contract. The Proposer will comply with all applicable federal law, regulations, executive orders, Department of Health and Human Services policies,procedures, and directives. 3.7.2. EQUAL EMPLOYMENT OPPORTUNITY 3.7.2.1. During the performance of this contract, the awarded Respondent (hereinafter "Contractor") agrees as follows: (1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color,religion,sex,sexual orientation,gender identity,or national origin. Such action shall include,but not be limited to the following:Employment,upgrading,demotion,or transfer; recruitment or recruitment advertising; layoff or termination;rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2)The Contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race,color,religion,sex,sexual orientation,gender identity, or national origin. (3) The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other 21 3992 employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4)The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,regulations, and orders. (7)In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled,terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:Provided, however,that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request the United States to enter such litigation to protect the interests of the United States. 3.7.2.2. The Contractor further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. 3.7.2.3. The Contractor agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. 22 3993 3.7.2.4. The Contractor further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965,with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the Applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant(contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings." 3.7.3.COMPLIANCE WITH THE COPELAND "ANTI-KICKBACK"ACT The Contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. Part 3 as may be applicable, which are incorporated by reference into this contract. The Contractor or Subcontractor shall insert in any subcontracts the clause above and such other clauses as Department of Health and Human Services may by appropriate instructions require, and a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The Contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all these contract clauses. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. 3.7.4. COMPLIANCE WITH CONTRACT WORK HOURS & SAFETY STANDARDS ACT 3.7.4.1. The contractor or subcontractor must maintain regular payrolls and other basic records during the course of the work and must preserve them for a period of three (3) years after all the work on the prime contract is completed for all laborers and mechanics,including guards and watch persons,working on the contract. Such records must contain the name; last known address, telephone number, and email address; and social security number of each such worker; each worker's correct classification(s) of work performed;hourly rates of wages paid;daily and weekly number of hours actually worked; deductions made; and actual wages paid. 3.7.4.2. Records to be maintained under this provision must be made available by the contractor or subcontractor for inspection, copying, or transcription by authorized representatives of the Department of Homeland Security, the Federal Emergency Management Agency,and the Department of Labor,and the contractor or subcontractor will permit such representatives to interview workers during working hours on the job." 3.7.5. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT If the Federal award meets the definition of"funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental,developmental,or research work under that"funding agreement,"the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 3.7.6. CLEAN AIR ACT 23 3994 The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. The contractor agrees to report each violation to Monroe County and understands and agrees that Monroe County will, in turn, report each violation as required to assure notification to the the Alliance on Aging, Inc., Florida Department of Elder Affairs, U.S. Department of Health and Human Services, and the appropriate Environmental Protection Agency Regional Office.The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with federal assistance provided by Department of Health and Human Services. 3.7.7. FEDERAL WATER POLLUTION CONTROL ACT The contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 1251 et seq. The contractor agrees to report each violation to Monroe County and understands and agrees that Monroe County will, in turn, report each violation as required to assure notification to the Alliance on Aging,Inc.,Florida Department of Elder Affairs,U.S.Department of Health and Human Services,and the appropriate Environmental Protection Agency Regional Office. The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with federal assistance provided by U.S. Department of Health and Human Services. 3.7.8.SUSPENSION AND DEBARMENT The awarded contract is a covered transaction for purposes of 2 C.F.R.Part 180 and 2 C.F.R. Part 3000.As such,the contractor is required to verify that none of the contractor's principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2C.F.R. § 180.940)or disqualified(defined at 2 C.F.R. § 180.935). The contractor must comply with 2 C.F.R.Part 180, subpart C and 2 C.F.R. Part 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters. This certification is a material representation of fact relied upon by Monroe County. If it is later determined that the contractor did not comply with 2 C.F.R. Part 180, subpart C and 2 C.F.R. Part 3000, subpart C, in addition to remedies available to Monroe County, the Federal Government may pursue available remedies,including but not limited to suspension and/or debarment.The bidder or proposer agrees to comply with the requirements of 2 C.F.R. Part 180, subpart C and 2 C.F.R.Part 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer.The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. 3.7.9.BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED, 31 U.S.C. § 1352 Contractors who apply or bid for an award of more than $100,000 shall file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s)to the federal agency. 3.7.10. RECOVERED MATERIALS CLAUSE In the performance of the awarded contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired— a) Competitively within a timeframe providing for compliance with the contract performance schedule; b) Meeting contract performance requirements; or c) At a reasonable price.Information about this requirement, along with the list of EPA-designated 24 3995 items,is available at Comprehensive Procurement Guideline (CPG)Program I US EPA. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. The Contactor should, to the greatest extent practicable and consistent with the law, purchase, acquire, or use products and services that can be reused, refurbished, or recycled; contain recycled content, are biobased, or are energy and water efficient; and are sustainable. 3.7.11. PROHIBITION ON CONTRACTING FOR COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES 3.7.11.1. Prohibitions. 1) Section 889(b)of the John S.McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232, and 2 C.F.R. § 200.216 prohibit the head of an executive agency on or after Aug.13, 2020, from obligating or expending grant, cooperative agreement, loan, or loan guarantee funds on certain telecommunications products or from certain entities for national security reasons. 2) Unless an exception in paragraph (c) of this clause applies, the contractor and its subcontractors may not use grant, cooperative agreement, loan,or loan guarantee funds from the federal government to: i.Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;ii. Enter, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system,or as critical technology of any system; ill. Enter, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system,or as critical technology as part of any system; or iv. Provide, as part of its performance of this contract, subcontract,or other contractual instrument,any equipment,system,or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. 3.7.11.2. Exceptions. I)This clause does not prohibit contractors from providing LA service that connects to the facilities of a third-parry, such as backhaul,roaming, or interconnection arrangements; or ii. Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles. 2)By necessary implication and regulation,the prohibitions also do not apply to:i.Covered telecommunications equipment or services that: a.Are not used as a substantial or essential component of any system; and b. Are not used as critical technology of any system. ii. Other telecommunications equipment or services that are not considered covered telecommunications equipment or services. 3.7.11.3. Reporting requirement. 1) In the event the contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system,during contract performance,or the contractor is notified of such by a subcontractor at any tier or by any other source,the contractor shall report the information in paragraph (d)(2) of this clause to the recipient or subrecipient, unless elsewhere in this contract are established procedures for reporting the information.2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause: i. Within one business day from the date of such identification or notification: The contract number; the order number(s),if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer 25 3996 part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended. ii. Within 10 business days of submitting the information in paragraph (d)(2)(1) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services. 3.7.11.4. Subcontracts. The Contractor shall insert the substance of this clause,including this paragraph(e),in all subcontracts and other contractual instruments. 3.7.12. DOMESTIC PREFERENCE FOR PROCUREMENTS The Contractor should, to the greatest extent practicable and consistent with law, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States.This includes,but is not limited to,iron,aluminum,steel,cement,and other manufactured products.For purposes of this clause:Produced in the United States means,for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings,occurred in the United States. 3.7.13. ACCESS TO RECORDS The Contractor agrees to provide Monroe County, Alliance on Aging, Inc., the Florida Department of Elderly Affairs,the U.S. Department of Health and Human Services Contract Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents,papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. The Contractor agrees to provide the Federal Grant Administrator or his/her authorized representatives access to the work sites pertaining to the work being completed under the contract. 3.7.14. FEDERAL FALSE CLAIMS ACT The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract. 3.7.15. AMERICANS WITH DISABILITIES ACT OF 1990 (ADA) The Contractor will comply with all the requirements as imposed by the ADA,the regulations of the Federal government issued thereunder, and the assurance by the Contractor pursuant thereto. Disadvantaged Business Enterprise (DBE)Policy and Obligation: It is the policy of the COUNTY that DBEs, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with COUNTY funds under this Contract Solicitation, and potential Agreement Award. The DBE requirements of applicable federal and state laws and regulations apply to this solicited contract. The COUNTY and its awarded Contractor agree to ensure that DBE's have the opportunity to participate in the performance of any awarded contract. In this regard, all recipients and Contractors shall take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and perform contracts. The COUNTY and the Contractor and subcontractors shall not discriminate on the basis of race, color,national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. Contractor and 26 3997 subcontractors will comply with the Rehabilitation Act of 1973, Section 504,29 U.S.C. 794, regarding nondiscrimination. 3.7.16. 2 C.F.R. § 200.321 CONTRACTING WITH SMALL AND MINORITY BUSINESSES,WOMEN'S BUSINESS ENTERPRISES,AND LABOR SURPLUS AREA FIRMS 3.7.16.1. If the awarded Contractor, with the funds authorized by this Agreement, seeks to procure goods or services, then, in accordance with 2 C.F.R. §200.321, the awarded Contractor shall take the following affirmative steps to assure that minority businesses, women's business enterprises,and labor surplus area firms are used whenever possible: i.Placing qualified small and minority businesses and women's business enterprises on solicitation lists;ii.Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; ill. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; iv. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; v. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and vi.Requiring the prime contractor,if subcontracts are to be let, to take the affirmative steps listed in paragraphs i. through v. of this subparagraph. 3.7.16.2. The requirement outlined in subparagraph a. above, sometimes referred to as "socioeconomic contracting," does not impose an obligation to set aside either the solicitation or award of a contract to these types of firms. Rather, the requirement only imposes an obligation to carry out and document the six affirmative steps identified above. The "socioeconomic contracting"requirement outlines the affirmative steps that the Contractor must take; the requirements do not preclude the Contractor from undertaking additional steps to involve small and minority businesses and women's business enterprises. The requirement to divide total requirements,when economically feasible,into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises, does not authorize the Contractor to break a single project down into smaller components in order to circumvent the micro-purchase or small purchase thresholds so as to utilize streamlined acquisition procedures (e.g. "project splitting"). 3.7.17. ENERGY EFFICIENCY Contractor will comply with the Energy Policy and Conservation Act (P.L. 94-163; 42 U.S.C. 6201-6422) and with all mandatory standards and policies relating to energy efficiency and the provisions of the state Energy Conservation Plan adopted pursuant thereto. 3.7.18. STATEMENT OF NO CONFLICT Neither the COUNTY nor any of its Contractor or their subcontractors shall enter into any contract, subcontract or arrangement in connection with the services or any services included or planned to be included in the services in which any member,officer or employee of the COUNTY or the locality during tenure or for two(2)years thereafter has any interest, direct or indirect. If any such present or former member, officer or employee involuntarily acquires or had acquired prior to the beginning of tenure any such interest, and if such interest is immediately disclosed to the COUNTY,the COUNTY may waive the prohibition contained in this paragraph provided that any such present member, officer or employee shall not participate in any action by the COUNTY or the locality relating to such contract, subcontract or arrangement. The COUNTY shall insert in all contracts entered into in 27 3998 connection with the service or any property included or planned to be included in any service, and shall require its Contractor to insert in each of their subcontracts,the following provision: "No member, officer or employee of the COUNTY or of the locality during his/her tenure or for two(2)years thereafter shall have any interest,direct or indirect,in this contract or the proceeds thereof" The provisions of this paragraph shall not be applicable to any agreement between the COUNTY and its fiscal depositories or to any agreement for utility services the rates for which are fixed or controlled by a governmental agency. 3.7.19. ENVIRONMENTAL POLICY ACT OF 1969 Contractor will comply with: environmental standards which may be prescribed pursuant to the National Environmental Policy Act of 1969, 42 U.S.C. 4321-4347; environmental standards which may be prescribed pursuant to the Safe Drinking Water Act of 1974, 42 U.S.C.300f-300j-27, regarding the protection of underground water sources; Executive Orders: EO 11514 (NEPA); EO 11738 (violating facilities); EO 11988 (Floodplain Management); EO 11990 (Wetlands); and EO 12898 (Environmental Justice); Coastal Barrier Resources Act of 1977, 16 U.S.C. 3501-3510; will assure project consistency with the approved State program developed under the Coastal Zone Management Act of 1972, 16 U.S.C. 1451- 14674; and comply with the Fish and Wildlife Coordination Act of 1958, 16 U.S.C. 661-668. (Wild and Scenic Rivers Act of 1968, 16 U.S.C. 1271-1287, related to protecting components or potential components of the national wild and scenic rivers system not applicable). 3.7.20. COPYRIGHT CLAUSE - LICENSE & DELIVERY OF WORKS SUBJECT TO COPYRIGHT The Contractor grants to Monroe County, a paid-up, royalty-free, nonexclusive, irrevocable,worldwide license in data first produced in the performance of this contract to reproduce,publish, or otherwise use,including prepare derivative works, distribute copies to the public,and perform publicly and display publicly such data.For data required by the contract but not first produced in the performance of this contract, the Contractor will identify such data and grant to Monroe County or acquires on its behalf a license of the same scope as for data first produced in the performance of this contract. Data, as used herein, shall include any work subject to copyright under 17 U.S.C. § 102, for example, any written reports or literary works, software and/or source code, music, choreography, pictures or images, graphics, sculptures, videos, motion pictures or other audiovisual works, sound and/or video recordings, and architectural works. Upon or before the completion of this contract, the Contractor will deliver to Monroe County data first produced in the performance of this contract and data required by the contract but not first produced in the performance of this contract in formats acceptable by Monroe County. 3.7.21. UNAUTHORIZED ALIENS The awarded Contractor shall not employ an unauthorized alien. Monroe County shall consider the employment of unauthorized aliens a violation of the Immigration and Nationality Act(8 U.S.C. 1324 a) and the Immigration Reform and Control Act of 1986 (8 U.S.C. 1101). Such a violation shall be cause for unilateral cancellation of this contract by the Monroe County. 3.7.22. NON-PROFIT TAX EXEMPTION REVOKED If the awarded Contractor is a non-profit provider and is subject to Internal Revenue Service (IRS)tax exempt organization reporting requirements(filing a Form 990 or Form 990-N)and has its tax exempt status revoked for failing to comply with the filing requirements of the 28 3999 2006 Pension Protection Act or for any other reason, the Provider must notify the Monroe County in writing within thirty(30) days of receiving the IRS notice of revocation. 3.7.23. PROHIBITION ON TRAFFICKING IN PERSONS The Provider shall comply with Title 2 CFR Part 175 regarding Trafficking in Persons. 3.7.24. TRANSPARENCY ACT Unless exempt under 2 CFR Part 170.110(b), the Contractor shall comply with the reporting requirements of the Transparency Act as expressed in 2 CFR 170. 29 4000 4. PART 4—REQUIREMENTS & INSTRUCTIONS FOR SUBMISSION OF PROPOSALS 4.1. Rules for Submission 4.1.1.Respondent shall use the electronic Bonfire (Electronic Bidding) System to submit a response. The proposal shall be signed by a representative who is authorized to contractually bind the Respondent. IMPORTANT: FINANCIAL INFORMATION — SUBMIT BY SEPARATE UPLOAD.In order to determine if a proposer is responsible pursuant to Section 2-347(h), Monroe County Code of Ordinances, all proposals for contracts to be awarded under this section must contain: Financial statements for the prior three (3) years for the responding entity or for any entity that is a subsidiary to the responding entity. Note: Any financial statement that an agency requires for responding to a bid is exempt from disclosure as a public record. Please do not submit your confidential financial information as part of your proposal. Please mark as "Confidential" to exercise exemption under Subsection 119.071(1)(c), Florida Statutes, and upload by separate upload to the Bonfire (Electronic Bidding) System to maintain confidentiality. There are separate uploads for each set of documents,including confidential financial information.However, any financial information the Respondent includes in the proposal packet, which is not marked as "Confidential", and is uploaded incorrectly,may be disclosed in any public records request and will not be treated as "Confidential." The County shall incur no liability for inadvertent disclosure of financial records that are not properly marked or submitted. 4.1.2.Respondent's response shall not contain any alteration to the document posted other than entering data in spaces provided or including attachments as necessary. By submission of a response, Respondent affirms that a complete set of bid documents was obtained from the Bonfire (Electronic Bidding) System only and no alteration of any kind has been made to the solicitation. 4.1.3.All blanks on the proposal form(s) must be completed and notarized, if applicable. Names must be typed or printed below the signature. Facsimile or mailed proposals will not be accepted. Proposals will only be accepted electronically, submitted through the Bonfire (Electronic Bidding) System. 4.1.4.Each Respondent for services further represents that the Respondent has examined and is familiar with the local conditions,including laws and regulations,under which the work is to be done and has correlated the observations with the requirements of the contract documents. Each Respondent by signature and by submission of a response, represents that the Respondent has read and understands the contract documents, has completed all required fields and the proposal has been made in accordance therewith. 4.1.5.Only one (1)proposal from any individual, firm,partnership, or corporation,under the same or different names, will be considered. Should it appear to the County that any Respondent is interested in more than one (1)proposal for work contemplated,all proposals in which such a Respondent is interested will be rejected. Respondent by submitting this proposal certifies that the proposal is made without previous understanding, agreement or connection with any person, firm or corporation making a proposal for the same material, supplies, equipment or services and is in all respects, fair and without collusion or fraud. 4.1.6.All proposals received from Respondents in response to this Request for Proposals will become the property of County and will not be returned to the Respondent. In the event of Contract award, all documentation produced as part of the Contract shall become the exclusive property of the County. 4.2. Modification and Withdrawal of Proposals Prior to the time and date designated for opening/unsealing of proposals, any proposal submitted may be modified by removing the existing proposal from Bonfire and uploading a new,complete proposal. The new submission shall comply with the requirements for the original proposal. Proposals may be withdrawn on Bonfire prior to the time and date designated for the opening/unsealing of proposals. 30 4001 Withdrawn proposals may be resubmitted on Bonfire up to the time designated for the opening/unsealing of proposals provided that they are then fully in conformance herewith. After the specified date and time of opening/unsealing the proposals, a Proposer who discovers an error in its proposal, may only withdraw its proposal under the conditions set forth in Monroe County Code Section 2-347(1)(1); however, this action removes the proposer from further consideration should the other proposers decline the award or withdraw their proposals. 4.3. Contents of Submission The responses to this RFP shall be digital PDF format. Responses must be organized as indicated below.Each Respondent must submit adequate documentation, as determined by the Board of County Commissioners, to certify the Respondent's compliance with the County's requirements. The following information, at a minimum, shall be included in the Response. 4.3.1. Cover Page Respondent shall include a cover page titled "PROPOSAL — FOOD SERVICE MEAL CATERING FOR NUTRITION PROGRAM." The cover page should contain the Respondent's name, address, telephone number and the name of the Respondent's primary contact. 4.3.2. Details in Tabbed Sections Tab A. Executive Summary(5 points) The Respondent shall provide a summary of services brief history of the firm or organization and particularly include other contracts that are similar in nature to the services requested in the RFP. The Respondent shall provide a narrative of the firm's qualities and capabilities that demonstrate how the firm will work with Monroe County to fulfill the requirements of the scope of work. Tab B.Licensure, Qualifications, and Relevant Experience(40 points) 1) The Respondent shall provide responses to Section A. L-5., within PART 3: Scope of Services,herein. 2) Respondent shall provide a list of at least three (3) professional references that are past/present clients of Respondent,including the information below: a. Name and full address of the reference. b. Name and telephone number of primary contact person. c. Brief summary of the relationship with the reference, and summary of the services, area(s) served, and dates of service. d. Optional-Provide a letter of reference from the organization/individual 3) Indicated qualification as a Certified Minority Business Enterprise, Women& Small Business Enterprise, and Disadvantaged Business Enterprise; completed form, if applicable. 4) Criminal History Verification Form to demonstrate compliance with level 2 DOEA background screenings for direct-service staff(delivery drivers). Tab C.Tasting, Supplies, and Packaging Quality(25 points total) 1) Points are strictly based on those three (3)items. Tab D. DESCRIPTION OF OPERATIONAL PLAN( 10 points) 1) The Respondent shall provide responses to Section IV. 1.-11., within PART 3: Scope of Services,herein. Tab E. COST AND PRICE DEVELOPMENT(20 points) 1) The Respondent shall provide responses to Section V. 1.4., within PART 3: Scope of Services,herein. 2) Price Proposal Form must be submitted within this tabbed section. Tab F. Financial Information and Litigation (Y/N) The Respondent will provide the following information by way of completing the "Proposer Qualification Form per Subsection 2-347(h), County Code," as provided in the mandatory forms section of the solicitation. Such information includes: 31 4002 1) A list of the person's or entity's shareholders with five percent or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; or, if a solely owned proprietorship, names(s) of owner(s); 2) A list of the officers and directors of the entity; 3) The number of years the person or entity has been operating and, if different, the number of years it has been providing services as requested herein; 4) The number of years the person or entity has operated under its present name and any prior names; 5) Answers to the following questions regarding claims and suits: a. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? Yes or No. If yes,provide details; b. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person,principal of the entity,or entity,or any entity previously owned, operated or directed by any of its officers, directors, or general partners? Yes or No. If yes,provide details; c. Has the person,principal of the entity, entity,or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, within the last five years,been aparty to any lawsuit,arbitration,or mediation with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities? Yes or No. If yes,provide details; d. Has the person, principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? Yes or No. If yes,provide details; e. Whether, within the last five years, the owner, an officer, general partner, principal,controlling shareholder or major creditor of the person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for competitive solicitation; 6) Customer references (minimum of three (3)), including name, current address and current telephone number; 7) Credit references (minimum of three (3)), including name, current address and current telephone number; an example of a credit reference could be in the form of a letter from a financial institution,such as a Bank Confirmation Letter(BCL) or other such correspondence, verifying that the Respondent has an existing account and the financial resources to provide the services identified in the Scope of Services. 8) FINANCIAL INFORMATION—SUBMIT BY SEPARATE UPLOAD.In order to determine if a proposer is responsible pursuant to Section 2-347(h), Monroe County Code of Ordinances, all proposals for contracts to be awarded under this section must contain the following information: Financial statements for the prior three (3) years for the responding entity or for any entity that is a subsidiary to the responding entity. Note: Any financial statement that an agency requires for responding to a request for bids/proposals is exempt from disclosure as a public record.Please do not submit your confidential financial information as part of.ramproposal. Please mark as "Confidential" to exercise exemption under Subsection 32 4003 119.071(1)(c), Florida Statutes, and upload by separate upload to Bonfire to maintain confidentiality. There are separate uploads for each set of documents, including confidential financial information. However, any financial information the Respondent includes in the proposal packet,which is not marked as "Confidential", and is uploaded incorrectly, may be disclosed in any public records request and will not be treated as"Confidential." The County shall incur no liability for inadvertent disclosure of financial records that are not properly marked or submitted. Tab G. Mandatory County Forms (Y/N) Respondent shall complete and execute the mandatory forms, with supporting documentation,as specified below,and shall include them in the appropriate tabbed section of the response. Failure to provide executed documents may result in Respondent being determined to be not responsive and/or not responsible: • Proposer Statement(per subsection 2-347(h), Monroe County Code) • County Forms (& State-mandated provisions) Affidavit • Criminal Background Check Consent Form • Insurance Requirements Form(incl.Release of Liability&Indemnification Statement) • Insurance Agent's Statement(signed by insurance agent) • Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion • Minority-, Disadvantaged-, Women-, Veteran-Owned Business or Labor Surplus Area Firm Declaration • Civil Rights Compliance Statement • Price Proposal Form SEPARATE DOCUMENT UPLOAD: • Three (3)years of Financial Statements marked"CONFIDENTIAL" 33 4004 5. PART 5—EVALUATION OF SUBMISSIONS & CONTRACT AWARD 5.1. Selection Committee Meeting(s) Following the receipt of Responses, a Selection Committee appointed by the County will meet during a publicly noticed meeting to review and evaluate the Responses based on the criteria herein. Responses received by the specified deadline will be reviewed by the Selection Committee for content, completeness, qualifications, experience, and conformance with the specifications stated herein. The Selection Committee will score the proposals in order with the highest ranked being the proposal with the highest score.In arriving at such ranking the Selection Committee may conduct interviews and/or request presentations, at their option.However,the County reserves the right to complete the selection process without proceeding to an interview phase, and may choose to rank proposals based upon the information supplied in the Responses. Should the County require interviews, the Proposers will be notified a minimum of seven(7) days in advance of such interviews. Respondents may be asked to sit for an interview and make a detailed presentation of their qualifications and services to the Selection Committee at a duly-noticed public meeting. 5.2. Negotiations &Recommendation for Award If the County and the highest-ranked Respondent cannot successfully negotiate a contract consistent with the Sample Agreement, attached hereto, within a reasonable amount of time, the County, in its sole discretion, may terminate such negotiations and begin negotiations with the second-highest ranked Respondent, and so on. The same negotiations procedure may continue in like manner until a contract is executed by the Respondent and ready to present to the BOCC for review and ultimate approval. The County shall be the final authority in the award of the contract. No Respondent shall have any rights against Monroe County arising from such negotiations. A recommendation for award of a contract will be considered by the BOCC at its next duly-noticed public meeting, or soon thereafter.No work performed pursuant to a contract will proceed without written authorization issued in the form of a Notice to Proceed or Notice of Commencement by the County's Contract Manager. 5.3. Execution of Contract The Sample Agreement, attached hereto, shall be the substantive agreement formed between the awarded Respondent and Monroe County, subject to minor alternations, as needed. The Respondent to whom a contract is recommended for award shall be required to return to the County one (1) executed original of the prescribed contract, upon consent and approval of the County Attorney, together with the required certificates of insurance, and proof of any additional required licenses not previously provided, within fifteen (15) days from the date of notice of intended award of the Respondent's proposal. The partially executed agreement will be presented to the BOCC,as described above. 5.4. Primary and Secondary Contracts The County's intent is to award two (2) contracts with the primary contract being awarded to the highest ranked responsive/responsible respondent and a back-up contract being awarded to the second highest responsive/responsible respondent. At the county's sole discretion, the County may also choose to award just one (1) contract to the highest ranked responsive/responsible respondent without the need for a back-up contract. 5.5. Rights Reserved to BOCC Responses that contain modifications, are incomplete, unbalanced, conditional, obscure, or that contain irregularities of any kind,or that do not comply in every respect with the RFP,may be rejected at the option of the County. The BOCC reserves the right to reject any and all responses, and to waive technical errors and irregularities as may be deemed best for the interests of the County. Please note 34 4005 that a Response may be rej ected as non-conforming,non-responsive or the Responder may be deemed not responsible in which case the number of points will become irrelevant to the final selection. 5.6. Tabbed Sections The Respondent must adhere to the instructions in this RFP in preparing and submitting this response. Please note that a certain Tab(s) may not have a point value; however, failing to answer the required questions or include the required documents and forms may be grounds for rejection of the Response. The Tabbed sections will be given the following maximum point values used by the Selection Committee to score and evaluate Respondent: EVALUATION DESCRIPTION MAXIMUM CRITERIA POINTS Tab A Executive Summary 5 Tab B Licensure, Qualifications, and Relevant Experience 40 Tab C Tasting, Supplies, and Packaging Quality 25 Tab D Description of Operational Plan 10 Tab E Cost and Price Development 20 Tab F Financial Information and Litigation Y/N Tab G Mandatory County Forms Y/N Total Possible Points 100 5.6.Local Preference 5.6.1 This provision shall constitute notice of the County's Local Preference Policy. The County defines a"Local business"to mean a"vendor[that] has a valid receipt of the business tax paid as issued by Monroe County tax collector at least one year prior to the notice of request for bids or proposals for the business to provide the goods, services or construction to be purchased, and a physical business address located within Monroe County from which the vendor operates or performs business on a day-to-day basis that is a substantial component of the goods or services being offered to Monroe County. The physical business address must be registered with the Florida Department of State as its principal place of business for at least one year prior to the notice of request for bids or proposals.Post Office Boxes are not verifiable and shall not be used for the purpose of establishing a physical address. Vendors shall submit a copy of their current receipt of the business tax paid and also affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section." Section 2-349(b), Monroe County Code of Ordinances. 5.6.2. Inclusion of a local preference shall be added to the above evaluation criteria. Should a proposed qualify as a"Local business"is shall receive five (5) additional points on top of the score it has earned based on the criteria indicated above. 5.6.3. In the event the same competitive solicitation amounts are received from two or more responders who are considered by the Board of County Commissioners to be equally qualified and responsive, or when two or more responders are equal in rank and score, and only one of the responders has a principal place of business in Monroe County, FL, the award shall be to the responder who has a principal place of business located in Monroe County,FL. Otherwise,the tie will be resolved by draw from an opaque container. 5.7. Minority-, Disadvantaged-, Women-, Veteran-Owned Business or Labor Surplus Area Firms [Compliance with 288.703,Fla. Stat.,49 C.F.R.Part 26, and 2 C.F.R. §200.3211 Proposers that meet the above definitions and hold the required certifications from the appropriate certifying governmental agencies,will be entitled to an additional five(5)points on top of the score it has earned based on the criteria indicated above. 35 4006 5.8.Best Interests of the County The County shall be the sole judge of its own best interest and the resulting negotiated agreement. In all instances,the County's decision will be final.The Respondent understands that this RFP does not constitute an agreement or a contract with the County.An official contract,or agreement,is not binding until the submission is reviewed and accepted by the County Commission and by all parties. This RFP is intended as the means to identify these highly qualified Respondents with the best services and prices. The County anticipates entering into a contract for catering services with the Respondent who submits the highest ranked proposal as judged by the County on the criteria set forth herein. The Commission's decision shall be final. To the extent any conflicts arise within the RFP and other documentation related to this solicitation, the provision that best serves the interests of Monroe County, as determined by the BOCC, shall prevail. 36 4007 PART 6—REQUIRED FORMS CHECKLIST ACKNOWLEDGEMENT I Response (tabbed per each criterion) 2 Proposer's Statement(per subsection 2-347(h), Monroe County Code) 3 County Forms (& State-mandated provisions) Affidavit 4 Criminal Background Check Consent Form 5 Insurance Requirements Form (incl.Release of Liability &Indemnification Statement) 6 Insurance Agent's Statement(signed by insurance agent) 7 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion 8 Minority-, Disadvantaged-,Women-, Veteran-Owned Business or Labor Surplus Area Firm Declaration 9 Civil Rights Compliance Statement 10 price Proposal Form I I SEPARATE DOCUMENT UPLOAD: Three (3)years of Financial Statements marked"CONFIDENTIAL" Proposer, states by its check mark in the blank beside the form and by its authorized representative's signature that it has provided the following forms: Company FEIN: Company Name: D/B/A (if applicable) Company Ownership: Years in Business: Company Address: Company Phone Number: Fax: Company Web Address: Number of Employees: Company E-mail: Management Person Responsible for Direct Contact to County and Services required for this RFP: Name: Title: Phone Number: Email Address: The physical business address must be registered as its principal place of business with the Florida Department of State for at least one (1)year prior to the notice of request for bid or proposal. Date: Signed: (Signature of Authorized Representative) (Name & Title) 37 4008 PROPOSER'S STATEMENT Section 2-347(h), Monroe County Code of Ordinances The undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter: SUBMITTED TO: MONROE COUNTY c/o BOARD OF COUNTY COMMISSIONERS I100 SIMONTON STREET, KEY WEST, FLORIDA 33040 Check One Submitted By: ❑ Corporation Name: ❑ Partnership Address: ❑ Individual City, State, Zip ❑ Other Telephone No. Fax No. I. State the true, exact, correct and complete name of the partnership, corporation, trade or fictitious name under which you do business and the address of the principal place of business. The correct name of the Proposer is: The address of the principal place of business is: 2. Provide a list of the officers and directors of the entity: If Respondent is a corporation, answer the following-- a. Date of Incorporation: b. State of Incorporation: C. President's Name: d. Vice President's Name: e. Secretary's Name: f. Treasurer's Name: g. Name and Address of Resident Agent: If Respondent is an individual or a partnership, answer the following-- a. Date of Organization: b. Name, Address and Ownership Units of all Partners/Officers/Directors: C. State whether general or limited partnership: 3. Qualified Disadvantaged Business Enterprise, or Small, Minority-owned, Women- YES NO owned, Veteran-owned Business Enterprise, or labor surplus area firm: If Yes,provide documentation of certification, or other proof of qualification. 4. For Local Preference: Local Business as defined in Section 2-349, Monroe County Code of Ordinances: If Yes,provide documentation or other proof of qualification. YES ❑ NO 5. If Respondent is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute. 38 4009 6. Provide a list of the person's or entity's shareholders with five percent(5%)or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; or,if a solely owned proprietorship,names(s) of owner(s): 7. Provide the number of years the person or entity has been operating and, if different, the number of years it has been providing the services, goods, or construction services called for in the bid specifications (include a list of similar projects): a. List the number of years and under what other names has your organization operated? 8. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFP. Please attach certificate of competency and/or state registration. 9. Has the person,principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? YES ❑ NO ❑ If yes,provide details. 10. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers,directors, or general partners? YES ❑ NO If yes,provide details. 11. Has the person,principal of the entity, entity,or any entity previously owned, operated or directed by any of its officers,major shareholders or directors,within the last five (5)years,been a party to any lawsuit, arbitration, or mediation with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities? YES ❑ NO ❑ If yes,provide details. 12. Has the person,principal of the entity,or any entity previously owned, operated or directed by any of its officers,owners,partners,major shareholders or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? YES ❑ NO If yes,provide details. 39 4010 13. Whether,within the last five (5)years,the owner, an officer,general partner,principal, controlling shareholder or major creditor of the person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for competitive solicitation. YES ❑ NO ❑ If yes,provide details. 14. Customer references(minimum of three(3)),including name,current address and current telephone number: 15. Credit references (minimum of three (3)), including name, current address and current telephone number: 16. CERTIFICATION OF SEPARATE CONFIDENTIAL UPLOAD: Financial statements for the prior three(3)years for the responding entity or for any entity that is a subsidiary to the responding entity: Confirm separate upload: YES NO 17. Any financial information requested by the county department involved in the competitive solicitation,related to the financial qualifications,technical competence,the ability to satisfactorily perform within the contract time constraints, or other information the department deems necessary to enable the department and board of county commissioners to determine if the person responding is responsible. Confirm ,your understanding of the County's ability to request additional information: YES NO The Proposer acknowledges and understands that the information contained in response to this Proposer's Statement shall be relied upon by County in awarding the contract and such information is warranted by Proposer to be true. The discovery of any omission or misstatement that materially affects the Proposer's ability to perform under the contract may cause the County to rej ect the proposal,and,if after the award,to cancel and terminate the award and/or contract. Proposer's Signature Date State of- County o£ I HEREBY CERTIFY The foregoing instrument was sworn to or affirmed before me by means of ❑ physical presence or ❑ online notarization, this day of 2025, by (name of person) as (type of authority) for (name of party on behalf of whom instrument was executed). ❑ Personally known to me,or❑Produced identification WITNESS my hand and official seal. NOTARY PUBLIC NOTARY PUBLIC, STATE OF FLORIDA SEAL OF OFFICE: (Name of Notary Public: Print, Stamp, or Type as Commissioned) 40 4011 COUNTY FORMS (& STATE-MANDATED PROVISIONS)AFFIDAVIT By signing this Affidavit, Respondent has sworn or affirmed to the following requirements as set forth below: Public Entity Crime Statement Pursuant to Section 287.133(2)(a), Florida Statutes, as amended from time to time, Respondent hereby certifies and attests that neither it nor its affiliate(s)have been placed on the convicted vendor list following a conviction for a public entity crime.If placed on that list,Respondent must notify the County immediately and is prohibited from providing any goods or services to a public entity;may not submit a bid/proposal on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids/proposals on leases of real property to a public entity; may not be awarded or perform work as a Respondent, supplier, subcontractor, or consultant under a contract with any public entity; and, may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes., as amended from time to time, for Category TWO ($35,000) as may be amended, for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. Respondent hereby acknowledges its immediate and ongoing obligation to notify the County if it is placed on the convicted vendor list. Discriminatory Vendor List Respondent hereby acknowledges its continuous duty to disclose to the County if the Respondent or any of its affiliates,as defined by Section 287.134(l)(a),Florida Statutes,are placed on the Discriminatory Vendor List.Pursuant to Section 287.134(2)(a),Florida Statutes: "An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids,proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity." Foreign Gifts and Contracts Respondent hereby acknowledges and agrees it must comply with any applicable disclosure requirements in Section 286.101, Florida Statutes. Pursuant to Section 286.101(7)(b), Florida Statutes: "In addition to any fine assessed under [§ 286.101(7)(a), Florida Statutes], a final order determining a third or subsequent violation by an entity other than a state agency or political subdivision must automatically disqualify the entity from eligibility for any grant or contract funded by a state agency or any political subdivision until such ineligibility is lifted by the Administration Commission [Governor and Cabinet per §14.202, Florida Statutes] for good cause." Ethics Clause pursuant to Monroe County Ordinance No. 010-1990 By signing this Affidavit, the Respondent warrants that he/she/it has not employed, retained or otherwise had act on his/her/its behalf any former County officer or employee in violation of Section 2-149, Monroe County Code of Ordinances or any County officer or employee in violation of Section 2-150, Monroe County Code of Ordinances. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee pursuant to Subsection 2-152(b), Monroe County Code of Ordinances. Drug-Free Workplace Respondent in accordance with Section 287.087, Florida Statutes,hereby certifies that Respondent shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 41 4012 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid,the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. The person authorized to sign this Affidavit certifies that Respondent complies fully with the above requirements. Vendor Certification Regarding Scrutinized Companies Lists Respondent agrees and certifies compliance with the following: 1. Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725,Florida Statutes,or is engaged in a Boycott of Israel. Section 287.135,Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of$1,000,000 or more,that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors Lists which were created pursuant to s. 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria. 2. As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above as "Respondent" is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1,000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List,the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or engaged in business operations in Cuba or Syria. 3. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the County may be terminated, at the option of the County,if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List or been engaged in business operations in Cuba or Syria. Note: The List are available at the following Department of Management Services Site: http://www.dms.myflorida.com/business operations/state purchasing/vendor information/convicted sus Mended—discriminatory complaints—vendor—lists Non-Collusion Affidavit Respondent by signing this Affidavit, according to law on my oath, and under penalty of perjury, depose and say that the person signing on behalf of the firm of Respondent,the bidder making the Proposal for the project described in the Scope of Work, and that I executed the said proposal with full authority to do so; the prices in this bid have been arrived at independently without collusion, consultation, communication or 42 4013 agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and no attempt has been made or will be made by the bidder to induce any other person,partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; the statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. Compliance with Foreign Countries of Concern pursuant to Section 287.138, F.S. Beginning January 1, 2025, the County must not extend or renew any contract that grants access to an individual's personal identifying information unless the Respondent provides the County with an affidavit signed by an authorized representative of the Respondent, under penalty of perjury, attesting that the Respondent does not meet any of the criteria in subparagraphs (2)(a)-(c) of Section 287.138, Florida Statutes, as may be amended. The below box must be completed to satisfy this requirement. Violations of this Section will result in termination of any forthcoming agreement and may result in administrative sanctions and penalties by the Office of the Attorney General of the State of Florida. is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity. Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true. Printed Name: Title: Signature: Date: E-Verify Requirements Effective January 1, 2021, public and private employers, contractors and subcontractors must require registration with, and use of the E-verify system in order to verify the work authorization status of all newly hired employees. Respondent acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of. a) All persons employed by Respondent to perform employment duties within Florida during the term of the contract; and b) All persons (including subvendors/subconsultants/subcontractors) assigned by Respondent to perform work pursuant to the contract with the County. The Respondent acknowledges and agrees that use of the U.S. Department of Homeland Security's E-Verify System during the term of the contract is a condition of the contract with the County. By executing this Affidavit, Respondent becomes obligated to comply with the provisions of Section 448.095,Florida Statutes, "Employment Eligibility," as amended from time to time. This includes, but is not limited to,utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit to Respondent attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Respondent agrees to maintain a copy of such affidavit for the duration of this Agreement. Failure to comply with this paragraph will result in the termination of this Agreement as provided in Section 448.095,Florida Statutes, as amended, and Respondent may not be awarded a public contract for at least one (1)year after the date on which the Agreement was terminated. Respondent will also be liable for any additional costs to County incurred as a result of the termination of this Agreement in accordance with this Section. Antitrust Violations, Denial or Revocation under Section 287.137, F.S. Pursuant to Section 287.137, Florida Statutes, as may be amended, a person or an affiliate who has been placed on the antitrust violator vendor list(electronically published and updated quarterly by the State of 43 4014 Florida) following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal,or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work;may not submit a bid,proposal,or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity. By entering this Agreement, Respondent certifies neither it nor its affiliate(s) are on the antitrust violator vendor list at the time of entering this Agreement. False certification under this paragraph or being subsequently added to that list will result in termination of this Agreement, at the option of the County consistent with Section 287.137, Florida Statutes, as amended. Noncoercive Conduct for Labor or Services As a nongovernmental entity submitting a proposal, executing, renewing, or extending a contract with a government entity, Respondent is required to provide an affidavit under penalty of perjury attesting that Respondent does not use coercion for labor or services in accordance with Section 787.06,Florida Statutes. As an authorized representative of Respondent, I certify under penalties of perjury that Respondent does not use coercion for labor or services as prohibited by Section 787.06, Fla. Stat. Additionally, Respondent has reviewed Section 787.06, Fla. Stat., and agrees to abide by same. County Suspended Vendor List The eligibility of persons to bid for an award of County contract(s), or enter into a contract, may be suspended pursuant to Sec. 2-347(l) of the Monroe County Code of Ordinances. In the event an eligible person is suspended by the County after the contract is awarded, or a suspended person is employed to perform work (e.g. subcontractor in a bid or contract)pursuant to a County contract, same shall constitute a material breach of the contract. The County, in its sole discretion, may terminate the contract with no further liability to the contractor beyond payment of the portion of the contract price that may be due for work satisfactorily completed up to the date of termination, and hereby reserves all other rights and remedies available at law or in equity.By signing this Affidavit, Respondent certifies that he/she/it is not a County-suspended vendor pursuant to Sec. 2-347(1),Monroe County Code. UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING REQUIRED AFFIDAVIT CONTAINING THE ABOVE SWORN ATTESTATIONS AND THAT THE FACTS STATED HEREIN ARE TRUE. (Signature of Authorized Representative of Respondent) (Date) STATE OF COUNTY OF I HEREBY CERTIFY The foregoing instrument was sworn to or affirmed before me by means of ❑ physical presence or ❑ online notarization, this day of 2025, by (name of person) as (type of authority, e.g. officer, trustee, attorney in fact) for (name of party on behalf of whom instrument was executed). WITNESS my hand and official seal. NOTARY PUBLIC, STATE OF NOTARY PUBLIC FLORIDA SEAL OF OFFICE: (Name of Notary Public: Print, Stamp, or Type as Commissioned) ❑ Personally known to me, or ❑ Produced identification Type of ID: 44 4015 CONSENT TO CRIMINAL BACKGROUND CHECK Please be aware, a Criminal History Background Check will be run on you pursuant to the County's standard operating procedure and the terms and conditions of this solicitation.Once a contract for services in formed between you and the County, the County may request a Criminal History Background Check (for contracted services/employment purposes) at any time during the term/tenure of your contract for services/employment. I have read the above statement and understand it completely, and I voluntarily agree to it. Proposer's Signature Date Proposer's Printed Name ATTESTATION OF COMPLIANCE—EMPLOYER AUTHORITY : ALL EMPLOYERS are required to annually submit this form attesting to compliance with the provisions of Chapter 435 and Section 430.0402 of the Florida Statutes. The term "employer" means any person or entity required by law to conduct background screenings, including but not limited to, Area Agencies on Aging/Aging and Disability Resource Centers, Lead Agencies, and Service Providers that contract directly or indirectly with the Department of Elder Affairs (DOEA), and any other person or entity which hires employees or has volunteers in service who meet the definition of a direct service provider. See Sections 435.02 and 430.0402, Fla. Slats. A direct service provider is"a person 18 years of age or older who,pursuant to a program to provide services to the elderly, has direct, face-to-face contact with the client's living areas, funds, personal identification information as defined in Section 817.568. The term also includes,but is not limited to, the administrator or a similarly titled person who is responsible for the financial operations of the provider, coordinators, managers, and supervisors of residential facilities, and volunteers, and any other person seeking employment with a provide who is expected to,or whose responsibilities may require him or her to,provide personal care or services directly to clients or have access to client funds, financial matters, legal matters, personal property, or living areas." Section 430.0402(1)(b), Fla. Stat. (2024). As the duly authorized representative o£ located at: ,under penalty of perjury, I, hereby swear or affirm that the above-named employer is in compliance with the provisions of Chapter 435 and Section 430.0402 of the Florida Statutes,regarding level 2 background screenings. Signature of Representative Date 45 4016 INSURANCE REQUIREMENTS AND FORMS MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES General Insurance Requirements for Respondents and Subcontractors As a pre-requisite of the work and services governed, or the goods supplied under this contract(including the pre-staging of personnel and material), the Respondent shall obtain, at his/her/its own expense, insurance as specified in the attached schedules,which are made part of this contract. The Respondent will ensure that the insurance obtained will extend protection to all Sub-Contractors engaged by the Respondent. Alternatively, the Respondent may require all Subcontractors to obtain insurance consistent with the attached schedules. The Respondent will not be permitted to commence work governed by this contract(including pre-staging of personnel and material) until satisfactory evidence of the required insurance has been furnished to the County as specified below. Delays in the commencement of work, resulting from the failure of the Respondent to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work commenced on the specified date and time, except for the Respondent's failure to provide satisfactory evidence. The Respondent shall maintain the required insurance throughout the entire term of this contract and any extensions specified in any attached schedules. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the completion of work resulting from the failure of the Respondent to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended,except for the Respondent's failure to maintain the required insurance. The Respondent will be held responsible for all deductibles and self-insured retentions that may be contained in the Respondent's Insurance policies. The Respondent shall provide, to the County, as satisfactory evidence of the required insurance, either: • Certificate of Insurance,or • A Certified copy of the actual insurance policy. The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this contract. All insurance policies must specify that they are not subject to cancellation,non-renewal,material change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. The acceptance and/or approval of the Respondent's insurance shall not be construed as relieving the Respondent from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners,its employees and officials, 1100 Simonton Street, Key West, Florida 33040, will be included as "Additional Insured" on all policies, except for Workers' Compensation. Any deviations from these General Insurance Requirements must be requested in writing on the County prepared form entitled"Request for Waiver of Insurance Requirements" and approved by Monroe County Risk Management. 46 4017 Respondent shall obtain and maintain at its own expense the insurance coverages listed within this paragraph prior to commencing service under this Agreement. All insurance requirements provided for in this Agreement shall be subject to annual review. Depending on the extent of contractual obligations incurred by the Respondent, the below insurances will be required. Insurances can be altered via written waiver by County's Risk Manager, if required. The Respondent must keep in full force and effect the insurance described during the term of this Agreement. If the insurance policies originally purchased that meet the requirements are canceled, terminated, or reduced in coverage, then the Respondent must immediately substitute complying policies so that no gap in coverage occurs. Copies of current policy certificates shall be filed with the Monroe County Risk Department or MCFR whenever acquired,amended, and annually during the term of this Agreement. Prior to execution of this Agreement, Respondent shall furnish the County Certificates of Insurance indicating the minimum coverage limitations in the following amounts: a) WORKERS COMPENSATION AND EMPLOYER'S LIABILTIY INSURANCE. Where applicable, coverage to apply for all employees at the minimum statutory limits as required by Florida Law, and Employee's Liability coverage in the amount of$100,000.00 bodily injury by accident, $500,000.00 bodily injury by disease, policy limits, and $100,000.00 bodily injury by disease, each employee. b) COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE. Motor vehicle liability insurance, including applicable no-fault coverage, with limits of liability of not less than $300,000.00 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. If single limits are provided, the minimum acceptable limits are $200,000.00 per person, $300,000.00 per occurrence,and$100,000.00 property damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. c) COMMERCIAL GENERAL LIABILITY. Commercial general liability coverage with limits of liability of not less than $500,000.00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Such coverage must include,as a minimum:Premises Operations, Products and Completed Operations, Blanket Contractual Liability, and Personal Injury Liability. An Occurrence Form policy is preferred.If coverage is provided on a Claims Made policy,its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve(12)months following the acceptance of work by the County. d) CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the County at the time of execution of this Agreement and certified copies provided if requested. The underwriter of such insurance shall be qualified to do business in the State of Florida. The insurance coverage shall be primary insurance with respect to the County, its officials, employees, agents, and volunteers. Failure of Respondent to comply with the insurance requirements of this section shall be cause for immediate termination of this Agreement. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS, 1100 SIMONTON STREET, KEY WEST, FLORIDA 33040, MUST BE NAMED AS ADDITIONAL INSURED AND CERTIFICATE HOLDER ON ALL POLICIES EXCEPT WORKER'S COMPENSATION. In the event that the Respondent subcontracts any or all of the work in this project to any third party, the Respondent specifically agrees to identify the County as an additional insured on all insurance policies required by the County. In addition, the Respondent specifically agrees that all agreements or contracts of any nature with his subcontractors shall include the County as additional insured. INDEMNIFICATION& RELEASE OF LIABILITY Notwithstanding any minimum insurance requirements prescribed elsewhere in this solicitation, Proposer shall defend, indemnify, and hold the COUNTY, and the COUNTY's elected and appointed officers and employees, harmless from and against (1) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury 47 4018 (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against,initiated with respect to,or sustained by, any indemnified party by reason of,or in connection with: (A) any activity of Proposer or any of its employees, agents, contractors or other invitees during the solicitation process and any ensuing agreement, (B) the negligence or recklessness, intentional wrongful misconduct, errors or other wrongful act or omission of Proposer or any of its employees, agents, sub-contractors or other invitees, or (C) Proposer's default in respect of any of the obligations that it undertakes during the solicitation process and under the term of any ensuing agreement,except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise solely from the intentional or negligent acts or omissions of the COUNTY or any of its employees, agents, contractors or invitees (other than Proposer). Nothing contained herein is intended, nor may be construed, to waive County's rights and immunities under the common law or Section 768.28, Florida Statutes, as amended from time to time;nor will anything included herein be construed as consent to be sued by any third parties in any matter arising out of this solicitation or ensuing agreement. To the extent considered necessary by the Contract Manager, any sums due Proposer under an ensuing agreement may be retained by the County until all of the County's claims subject to this indemnification obligation have been settled or otherwise resolved,and any amount withheld is not subject to payment of interest by the County.Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during or after the term of an ensuing agreement, and the rights and immunities reserved to the County, this section will survive the expiration of the term of the ensuing agreement or any earlier termination of same. PROPOSER'S STATEMENT I understand the insurance that will be mandatory if awarded the contract and will comply in full with all of the requirements herein. I fully accept the indemnification and hold harmless and duty to defend as set out in this proposal. PROPOSER Signature Date 48 4019 INSURANCE AGENT'S STATEMENT I have reviewed the above requirements with the proposer named above. The following deductibles apply to the corresponding policy. POLICY DEDUCTIBLES Liability policies are Occurrence Claims Made Insurance Agency Signature Date 49 4020 Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion Prospective Contractor's Covered Transactions (1) The prospective contractor of the County as sub-recipient of state and federal grant funding certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the County's prospective contractor is unable to certify to the above statement, the prospective contractor shall attach an explanation to this form. PROSPECTIVE CONTRACTOR: By Signature Recipient's Name Older Americans Act Contract No. 2529 Name and Title Division Contract Number Street Address City, State, Zip Date 50 4021 Minority-.Disadvantaged-,Women-. Veteran-Owned Business. or Labor Surplus Area Firm Declaration a proposer seeking a contract from Monroe County during the completion of work associated with the below indicated project(Check one, or indicate N/A for not applicable). is a minority business enterprise, as defined in Section 288.703, Fla. Stat., or is a Disadvantaged Business Enterprise as defined in 49 C.F.R.Part 26; or is a small businesses, minority businesses,women's business enterprises,veteran- owned businesses, and labor surplus area firm, as listed by U.S. Department of Labor's list, or Florida portal: https://vendor.myfloridamarlcetplace.com/search/vendor). [Compliance with 2 C.F.R. §200.321]. F.S. 288.703(3) "Minority business enterprise" means any small business concern as defined in subsection (6)(see below)which is organized to engage in commercial transactions,which is domiciled in Florida, and which is at least 5 1-percent-owned by minority persons who are members of an insular group that is of a particular racial, ethnic, or gender makeup or national origin, which has been subjected historically to disparate treatment due to identification in and with that group resulting in an underrepresentation of commercial enterprises under the group's control, and whose management and daily operations are controlled by such persons.A minority business enterprise may primarily involve the practice of a profession. Ownership by a minority person does not include ownership which is the result of a transfer from a nonminority person to a minority person within a related immediate family group if the combined total net asset value of all members of such family group exceeds$I million.For purposes of this subsection,the term "related immediate family group"means one or more children under 16 years of age and a parent of such children or the spouse of such parent residing in the same house or living unit. F.S 288.703(6)"Small business"means an independently owned and operated business concern that employs 200 or fewer permanent full-time employees and that,together with its affiliates,has a net worth of not more than$5 million or any firm based in this state which has a Small Business Administration 8(a) certification. As applicable to sole proprietorships, the $5 million net worth requirement shall include both personal and business investments. (Contractor may refer to F.S.288.703 for more information.) Contractor Grant Sub-Recipient: Monroe County Federal/State Contract: Signature Date Older Americans Act Contract No. 2529 Print Name: Printed Name: Title: Title/OMB Department: (VERIFIED) Address: Verified via: https;//osd.dms.myflorida.com/directories City/State/Zip 51 4022 CIVIL RIGHTS COMPLIANCE STATEMENT Civil Rights Act of 1964, Title VI and V11 A. The Provider hereby certifies that there will be no discrimination against any employee or person served on account of race, color, sex, religious background, ancestry, or national origin in its performance of the food service Contract. B. The Provider hereby certifies that it shall comply with Title VI of the Civil Rights Act of 1964 (42 USA 2000d) in regard to persons served, and the regulations issued pursuant thereto (45 CFR, Part 80). C. The Provider hereby certifies that it shall comply with Title V11 of the Civil Rights Act of 1964 (42 USC 20003) in regard to employees or applicants for employment, and nay regulations issued pursuant thereto. D. It is expressly understood that upon receipt of evidence of such discrimination, the Monroe County Nutrition Program, Alliance for Aging, and/or the Department of Elder Affairs shall have the right to terminate the food service agreement automatically and without penalty to any governmental entity. PROVIDE WRITTEN STATEMENT OF COMPLIANCE WITH THE ABOVE OR EXECUTE BELOW Signature Date Print Name and Title 52 4023 PRICE PROPOSAL FORM FOOD SERVICE MEAL CATERING BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS The undersigned, having carefully examined the work, specifications, RFP documents, and addenda thereto, and other Contract Documents for the services of. Food (Meal) Catering for the Monroe County Social Services ("MCSS")Nutrition Program,and having become familiar with all local conditions including labor affecting the cost thereof, and having familiarized himself/herself/itself with material availability, Federal, State, and Local laws, ordinances, rules and regulations affecting performance of the work, does hereby propose to furnish all labor, superintendents, tools, material, equipment, transportation services, and all incidentals necessary to perform and complete said work and work incidental hereto,in a workman-like manner,in conformance with specifications, and other contract documents including Addenda issued thereto. The undersigned further certifies that he/she/it has been given the opportunity to personally inspect the actual location(s) of where the services/work is to be performed, together with the local sources of supply and that he/she/it understands the conditions under which the services/work is to be performed. ***PROPOSER MUST DEMONSTRATE HOW THIS PRICE RESPONSE IS CONSISTENT WITH CURRENT INDUSTRY PRICING FOR THE SAME OR SIMILAR SERVICES*** 1. Average Cost per Meal (all meals of all types): $ Amount in Writing 2. Breakdown of Average Meal Cost: Labor % Food % Supplies,including disposables % Transportation % Overhead % I acknowledge receipt of Addenda No.(s): No. Dated No. Dated (Signature of Authorized Representative of Respondent) (Date) (Print Name) 53 4024 Part 7—ATTACHMENTS ATTACHMENT 1 —SAMPLE MENU Monday Tuesday Wednesday Thursday Friday Alternate Alternate 3 oz. Salisbury 3 oz. Baked Ham 8 oz.Three 3 oz. Meatloaf w/ 4 oz. Krabmeat 8 oz.Old Fashioned 3 oz. Scrambled Eggs Steak with Brown /z c. Sweet Potato Cheese Macaroni Country Style Salad Beef Stew with Carrots and Turkey Sausage Gravy Souffle Casserole Gravy /z c.Three Bean and Potatoes in Gravy /z c. Chunky Breakfast /z c. Seasoned /z c. Corn Relish /z c. Seasoned /z c. Green Beans Salad /z c. Chopped Potatoes Carrots 1 sl.Whole Grain Carrots /z c. Stewed /z c.Tossed Salad Broccoli /z c. Spiced Peaches LL /z c. Cut Broccoli Bread /z c. Green Peas Tomatoes w/French Dressing /z c.Apples 1 Whole Grain LL 1 sl.Whole Grain Margarine 1 sl.Whole Wheat 1 sl.Whole Grain 2 sl.Whole Wheat w/Raisins Sandwich Bun Sandwich Bun /z c. Pineapple Bread Margarine Bread Bread 1 Whole Grain Roll/ Margarine Margarine Cup /z c. Peach Cup Margarine Fresh Fruit 2 Margarine /z c. Orange Juice Fresh Fruit 8 oz. 1% Low Fat 8 oz. 1% Low Fat /z c.Applesauce 8 oz. 1% Low Fat /z c. Mixed Fruit 8 oz. 1% Low Fat Milk 8 oz. 1% Low Fat Milk Milk 8 oz. 1% Low Fat Milk 8 oz. 1% Low Fat Milk Milk Milk Monday Tuesday Wednesday Thursday Friday Alternate Alternate 4 oz.Apple Juice 3 oz. Chop Steak 3 oz. Batter 3 oz. Swedish 3 oz. Grilled BBQ 3 oz. Cheese 4 oz.Apple Juice 3 oz. Frankfurter in a Ranch Style Dipped Fish Filet Meatballs over Chicken Breast Omelet 3 oz. Baked Ham in a and Baked Beans Gravy Nuggets /z c. Noodles /z c.Au Gratin /z c. Potatoes O' Pineapple Sauce /z c. Parsley Yellow /z c. Steakhouse /z c. Green Beans /z c. Seasoned Potatoes Brien /z c. Sweet Potato Corn Potatoes with Diced Red Carrots /z c. Green Peas /z c. Strawberry Souffle LL /z c. Cut Green /z c. Peas and Peppers /z c. Broccoli Cuts and Corn Applesauce Crisp /z c. Corn Relish LL Beans Carrots /z c. Cheesy 1 sl.Whole Wheat 1 sl.Whole Grain 1 sl.Whole Grain 1 sl.Whole Grain 1 Hot Dog Bun/ 1 sl.Whole Wheat Mashed Potatoes Bread Margarine Bread Bread Bread Margarine Margarine Bread Margarine 1 sl.Whole Wheat /z c.Applesauce Margarine Margarine 8 oz. 1% Low Fat Milk /z c. Chocolate /z c. Peach Cup Bread 8 oz. 1% Low Fat Fresh Fruit /z c. Orange Juice Pudding 8 oz. 1% Low Fat /z c. Mixed Fruit Milk 8 oz. 1% Low Fat 8 oz. 1% Low Fat 8 oz. 1% Low Fat Milk 8 oz. 1% Low Fat Milk Milk Milk Milk Monday Tuesday Wednesday Thursday Friday Alternate Alternate 3 oz. Chicken 3 oz. Oven Broiled 3 oz. Lemon 3 oz. BBQ Pork 8 oz. Macaroni and 3 oz. Scrambled 8 oz. Italian Lasagna Nuggets in a Beef Patty with Pepper Chicken Riblet Beef Casserole Eggs and Turkey Casserole Pineapple Sauce Brown Gravy /z c. Potatoes /z c. Old /z c. Green Peas Sausage /z c. Green Beans M c. Mixed /z c. Mashed Florentine Fashioned Baked /z c.Vegetable /z c. Breakfast /z c. Carrot Cuts Vegetables Potatoes /z c. Glazed Beans with Blend Potatoes 1 sl.Whole Grain /z c. Corn and /z c. Italian Flat Carrots Tomato Bits 1 sl.White Bread/ /z c. Spiced Bread LL Green Pea Medley Beans 1 sl.Whole Grain /z c. Confetti Corn Margarine Peaches Margarine LL 1 sl.Whole Wheat 1 sl.Whole Grain Bread 1 sl.Whole Wheat Fresh Fruit in 1 Whole Grain /z c. Mixed Fruit Cup Bread Bread/Margarine Margarine Bread Season Sandwich Bun 8 oz. 1% Low Fat Milk 1 pkt. Raisins /z c. Peach Cup /z c.Applesauce /z c. Pear Cup 8 oz. 1% Low Fat Margarine 8 oz. 1% Low Fat 8 oz. 1% Low Fat Cup 8 oz.1%Low Fat Milk /z c. Pineapple Milk Milk 8 oz. 1% Low Fat Milk Juice Milk 8 oz. 1% Low Fat Milk Monday Tuesday Wednesday Thursday Friday Alternate Alternate 3 oz. Crispy 3 oz. BBQ 3 oz. Pork Cutlet 3 oz. Breaded 4 oz. Egg Salad 3 oz. Swiss Steak 8 oz. Manicotti Alfredo Chicken Breast Meatballs over w/Brown Gravy Fish Filet '/z c. Broccoli with Mushroom with Primavera Patty Rice '/z c. Mashed '/z c. Mixed Salad Tomato Gravy Vegetables M c. Skin On '/z c. Green Peas Potatoes Garden '/z c.Tossed Salad '/z c. Garlic /z c Green Peas Potato Chunks /z c.Whole /z c. Peas and Vegetables w/Dressing Mashed Potatoes /z c. Carrots CL '/z c. Cut Broccoli Kernel Corn Carrots '/z c. Seasoned 2 sl.Whole Wheat /2 c.Summer Garden 1 Plain Dinner Roll/ 1 sl.Whole Grain 1 sl.White Bread 1 sl.Whole Grain Broccoli Bread Vegetable Medley Margarine LL Bread Margarine Bread 1 Whole Grain Margarine 1 sl.Whole Grain /z c. Chocolate Margarine Fresh Fruit in Margarine Bread Fresh Fruit in Bread/Margarine Pudding g oz. 1% Low Fat Milk '/z c. Diced Mixed Season '/z c. Pineapple Margarine Season '/z c. Peach Cup Fruit Cup 8 oz. 1%Low Fat Cup '/z c. Mixed Fruit 8 oz. 1%Low Fat 8 oz. 1%Low Fat 8 oz. 1%Low Fat Milk 8 oz. 1%Low Fat Cup Milk Milk Milk Milk 8 oz. 1%Low Fat Milk 54 4025 ATTACHMENT 2 —BEVERAGE AND CONDIMENT LIST Note: Appropriate condiments should be offered with meals and shown on the 4-week menu cycle. These are required to be furnished. Each item should be priced separately, indicating the quantity and price per package. Beverages 8 oz. 1%Low-Fat Milk,Powdered Skim Milk,or Parmalat(shelf-stable)Milk with each meal Tea Bags,Individual Packs Instant Tea, I Gallon Packages Regular Coffee Decaffeinated Coffee Condiments Butter,Individuals Pats Margarine,Individual Pats Salt,Individual Packs Pepper,Individual Packs Salad Dressings,Individual Packs Lemon Juice,Individual Packs Tartar Sauce,Individual Packs Ketchup,Individual Packs Mustard,Individual Packs Mayonnaise,Individual Packs Relish,Individual Packs Sugar,Individual Packs Sugar Substitute,Individual Packs 55 4026 ATTACHMENT 3 —SAMPLE SUPPLY LIST AND ORDER SHEET Note: Supply Items are ordered with meals by the Meal Sites according to their needs. Each item should be priced separately,indicating the quantity and price per package. Hair Nets Plastic Aprons Dish Sponges/Scrubbing Pads Can Liners, 30 Gallon Liquid Dish Soap(Detergent),Bottles Multipurpose Kitchen Cleaner, Spray Bottles Bleach,Gallon Handi Wipes Towel Poly Bags,(T Sacks) Paper Placemats Plastic Sandwich Bags(6.5"x7.5") Plastic Disposable Food Service Gloves,Boxed Paper Lunch Bags Plastic Utensils: Knives,Forks, and Spoons wrapped together Plastic Jumbo Straws,bulk or individually wrapped Paper Napkins,bulk 8 oz.Disposable Drinking Cups Plastic,Paper,or Foam Plates and Bowls 3 Compartment Take Out Containers 56 4027 ATTACHMENT 4 —FOOD SPECIFICATIONS AND NUTRITIONAL ANALYSIS NOTE: ALL FOOD SPECIFICATIONS AND NUTRITIONAL ANALYSIS REQUIREMENTS ARE PROVIDED IN THE LATEST EDITION OF THE FLORIDA DEPARTMENT OF ELDER AFFAIRS MANUAL. Conformity to the standards included in this(Attachment 4)will be assured by planning menus using the criteria included herein. Attestation Statements Caterer: Date: Registered/Licensed Dietician's Name(please print): RD's Contact Phone Number: I attest that the attached menus have been analyzed with computer software programming using (software). These menus meet the Department of Elder Affairs guidelines as outlined in Chapter 5 of the 2023 DOEA Programs and Services Handbook (hgps://alIianceforag g.org/wp-content/uploads/2023-Chapter-5-Older-Americans-Act-Title-IIIC.pddf7 and Computer-Assisted Menu Development requirements with the following specifics — • These menus provide 33 113% of the Daily Recommended Dietary Allowance per meal using the reference intakes for 5 1+year-old adults, • Analysis must include: Calories, Protein, Fat, Fiber, Calcium, Zinc, Sodium, Potassium, Magnesium, Vitamins B6, B 12, C, and A. • Adequate amounts must be provided daily of Calories, Protein, Fat, Fiber, Calcium, Vitamin B6 and Vitamin C. • Items that provide the following target nutrients should be identified on the menu. Vitamin C—must provide at least 25 mg per meal. • Vitamins A and B 12, Zinc, Magnesium, Sodium and Potassium may be averaged over one week; however, no individual meal shall exceed 1000 mg of Sodium. • Vitamin A—must provide an average of 233 ug per day over the course of a week. I have confirmed that these menus comply with the current Dietary Guidelines for Americans. Registered/Licensed Dietitian Signature State of Florida License Number This form should be attached to signed menus for submission to Alliance for Aging,, Inc. for approval. 57 4028 Part 8 —SAMPLE AGREEMENT AGREEMENT between MONROE COUNTY,FL and for FOOD SERVICE MEAL CATERING SENIOR NUTRITION PROGRAM Primary Contractor THIS AGREEMENT is made and entered into this day of , 202 , by and between the Monroe County, Florida, a political subdivision of the State of Florida, with principal offices located at 1100 Simonton Street, Key West, FL 33040 (the "County") and a corporation with principal offices located at (the "Contractor")to provide Now therefore,in exchange for good and sufficient consideration, the parties hereby agree to the following terms and conditions: 1) The Contract Documents The contract documents consist of this Agreement , and Contract Number AA2529 (Older Americans Act ("OAA") — Standard Contract between Alliance for Aging, Inc. and Monroe County, Florida), and subsequent grant agreements reflecting OAA annual funding awards to Monroe County, Florida. These contract documents form the Agreement, and all are incorporated herein as if set forth in full. In the event of a conflict between the aforementioned documents, any duly executed amendment to this Agreement will control, followed by the and then in that order. Any ambiguities contained in any of the referenced document herein are to be resolved in favor of the County. 2) The Work/Services The parties acknowledge that this food service contract must be submitted and approved by the Alliance for Aging prior to implementation. The Contractor must perform all work for the County required by this Agreement, and as set forth below: a) Contractor will furnish all labor,materials,and equipment necessary as the prim contractor, and as indicated in contract documents attached hereto and incorporated here. b) In addition,upon request by the County, Contractor must provide sample meals to the County intended to be used for the Nutrition Program for the purposes of quality control, within a timeframe agreed upon by both parties. If new items are introduced into the menu, a sample must be provided to the Nutrition Program and tested prior to using in meal service. c) Menu plans proposed for the Nutrition Program must be approved by the Program's Registered Dietician, the Nutrition Program Director, and the Alliance for Aging, Inc., as the final menu prior to implementation. Menu plans, as approved,must be adhered to. d) The weekly delivery schedule will be decided and agreed upon by the County's Contractor Manager and the Contractor, but must include the following: 1.) Deliveries will be made on weekdays only;2.) The delivery schedule must specify when service will be provided(day and time) at each of the Congregate Meal Site locations; and 3.) The delivery schedule should be the same every week. The Page Iof15 58 4029 Part 8 —SAMPLE AGREEMENT County's Contract Manager must approve deviations from the schedule due to special circumstances.Provisions for special deliveries,such as emergency meals, will be determined and agreed upon by the County's Contract Manager and the Contractor. The Nutrition Program may observe thirteen (13) holidays, when no meals will be served. As such, deliveries are not to be made on weekends or holidays. If circumstances warrant, the Nutrition Program can change this on a case-by-case basis with written approval by the County. e) Locations for meal deliveries and levels of service may be modified(increased or decreased) by the County during the contract based on location demands, reductions in funding, or demands for service. f) Contractor must supervise the work force to ensure that all workers conduct themselves and perform their work in a safe and professional manner. Contractor must comply with all OSHA safety rules and regulations, as well as all relevant food safety rules and regulations,in the performance of the work. Contractor must at all times have a competent field supervisor on the meal site to enforce these policies and procedures at the Contractor's expense. g) Contractor must comply with the latest versions of the Department of Elderly Affairs ("DOEA") Programs and Services Manual, and the DOEA Financial Management Manual, as well as any and all Federal, State, and local laws and regulations now in effect,or hereinafter enacted during the term of this Agreement, which are applicable to the Contractor,its employees, agents or subcontractors,if any, with respect to the work and services described herein. Contractor shall maintain throughout the term of this Agreement, appropriate licenses. Proof of such licenses shall be submitted to the County upon execution of this Agreement, if not previously submitted to the County. h) Contractor warrants that all goods,materials,and workmanship furnished,whether furnished by the Contractor or its subcontractors and suppliers, will comply with the specifications and descriptions supplied or adopted through the contract documents. i) Contractor must complete such forms as County deems necessary in furtherance of its grant award from the state and/or federal government. Additionally, Contractor must supply information for nutrition reporting on labor costs and raw food costs, as requested. 3) Changes in the Work a) Without invalidating the Agreement, the County may, at any time or from time to time, order additions, deletions or revisions in the work; these must be authorized by Change Orders. The Contractor understands and agrees that any cost resulting from a change or modification,change order,or constructive change of the Agreement must be within the scope of the RFP and the County's grant agreement that funds the Nutrition Program and be reasonable to achieve its goals. Any contract change or modification, change order, or constructive change must be approved in writing by both the County and Contractor. If the Contractor requests to make a minor materials or requirement substitution within the proposal, and such change is deemed de minimus by the County (e.g. the proposed substitution is an equivalent industry standard and will result in no price change) and submitted in writing, and must be approved by the County in writing prior to implementation. b) The Contractor will not be entitled to an increase in the contract sum or payment or compensation of any kind from the County for direct,indirect, consequential,impact or other costs,expenses or damages,including but not limited to costs for acceleration or inefficiency arising because of delay, disruption, interference or hindrance from Page 2 of 15 4030 59 Part 8 —SAMPLE AGREEMENT any cause whatsoever, whether such delay, disruption,interference or hindrance was avoidable or unavoidable. The Contractor's recovery of damages and sole remedy for any delay caused by the County is exclusively an extension of time on the Contract, and only for an amount of time authorized in writing. 4) Contract Amount Contractor will perform contract requirements with pricing pursuant to Invoices are to be sent to the Monroe County Nutrition Program Director on a weekly basis. The Monroe County Office of Management and Budget (Finance Department) and the Monroe County Clerk and Comptroller processes and issues checks and payments. Payment by the County of an undisputed invoice submitted by the Contractor will be processed within 30 business days after being stamped as received, or otherwise as provided in accordance with the Florida Prompt Payment Act, Section 218.735, Fla. Stat., as amended. County is exempt from payment of Florida State Sales and Use taxes. Contractor shall not be exempted by virtue of the County's exemption from paying sales tax to its suppliers for materials used to fulfill its obligations under this contract, nor is Contractor authorized to use the County's Tax Exemption Number in securing such materials.Contractor shall be responsible for any and all taxes,or payments of withholding, related to services rendered under this Agreement. a) Additionally, the Contractor is to submit to the County invoices with supporting documentation that are acceptable to the Monroe County Office of Clerk and Comptroller (County Clerk). Acceptability to the County Clerk is based upon generally accepted accounting principles and such laws, rules and regulations as may govern the disbursal of funds by the County Clerk. b) Rate Increase Thresholds requirements. Rates may only increase if approved through the formal procedure set forth in Contract Number AA2529 (Older Americans Act ("OAA") — Standard Contract between Alliance for Aging, Inc. and Monroe County, Florida), and subsequent grant agreements reflecting OAA annual funding awards to Monroe County, from one year to the next at a rate consistent with the annual rate of inflation in the Consumer Price Index (CPI) percentage change for all items as determined by the Bureau of Labor Statistics for the 12-months prior to the DOEA's required Area Plan submission date and as per the Alliance policy incorporated herein by reference. See Z�4air wwtiv� 1, %�,� p:; ;;u�Yi. r i.... �xn; a x/�a xp; u���a ::::.: ���a %x;n��a ggnL!,j(jr . Prior to any rate increase being authorized, the Contractor must submit a written request according to the timelines and formal procedures required by the Alliance for Aging, Inc. in said grant agreement(s), incorporated herein by reference. 5) Agreement Subject to Funding The County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners. In the event that the County funds on which this Agreement is dependent are withdrawn,this Agreement is terminated, and the County has no further obligation under the terms of this Agreement to the Contractor beyond that already incurred by the termination date; as such this agreement is contingent on the County's receipt of federal funding through Title III C-1 and C-2 of the Older Americans Act, as administered by the DOEA and the Area Agency on Aging (for PSA-11 it is Alliance for Aging, Inc.) and such other available grant funding sources. 6) Contract Term The parties expressly agree that the initial contract term begins on July 1, 2025, Page 3 of 15 4031 60 Part 8 —SAMPLE AGREEMENT retroactively effective,and will expire on June 30,2026.A renewal of this Agreement may be accomplished in one (1) year intervals by the County Administrator exercising her administrative approval authority vested pursuant to the Monroe County Purchasing Policy, so long as all renewals are made expressly subject to the same terms and conditions as provided herein. This Agreement may be extended for up to two (2) successive one (1) year periods(each a"Renewal Term").Notwithstanding the above,any renewal authorized administratively must not exceed the total value of$100,000.00 without the prior formal approval of the Monroe County Board of County Commissioners.As used herein,the"total value" is calculated by adding the value of each administratively approved renewal, plus any value-added amendments, after the Monroe County Board of County Commissioners' most recent formal approval. 7) Conditions for Emergency/Hurricane or Disaster It is hereby made a part of this agreement that before,during and after a public emergency, disaster, hurricane, flood,pandemic or other substantial loss that the Monroe County will require a"first priority"basis for goods and services. It is vital and imperative that the majority of citizens are protected from any emergency situation which threatens public safety and health, as determined by the County Administrator,or her designee. Contractor agrees to rent/sell/lease all goods and services to the County or other governmental entities, as opposed to a private citizen or corporation,on a first priority basis. The County expects to pay a fair and reasonable price for all products/services in the event of a disaster, pandemic, emergency or hurricane. Awarded Contractor must furnish a twenty-four(24) hour telephone number in the event of such an emergency. 8) Independent Contractor This Agreement does not create an employee/employer relationship between the Parties. It is the intent of the Parties that the Contractor is an independent contractor under this Agreement and not the County's employee for any purposes,including but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Worker's Compensation Act, and the State Unemployment Insurance law. The Contractor will retain sole and absolute discretion in the judgment of the manner and means of carrying out Contractor's activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under this Agreement will be those of Contractor, which policies of Contractor will not conflict with County, State, or United States policies, rules or regulations relating to the use of Contractor's funds provided for herein. The Contractor agrees that it is a separate and independent enterprise from the County, that it had full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This Agreement must not be construed as creating any joint employment relationship between the Contractor and the County and the County will not be liable for any obligation incurred by Contractor, including but not limited to unpaid minimum wages and/or overtime premiums. 9) Assignment and Subcontracting Contractor must not transfer or assign the performance required by this Agreement without the prior written consent of the Board of County Commissioners. This Agreement, or any portion thereof,must not be subcontracted without the prior written consent of the County nor may the Contractor assign any monies due or to become due to him or her,without the previous written consent. Page 4 of 15 4032 61 Part 8 —SAMPLE AGREEMENT 10) Termination a. Termination for Uncurable Default In the event the Contractor shall default in or violate any of the terms,obligations, restrictions or conditions of this Contract in a manner that is uncurable (as determined in the sole discretion of the County), the County may, upon written notice to the Contractor,terminate this Contract effective immediately.In the event of such termination the County may hold the Contractor liable for any and all damages sustained by the County arising out of such default, including but not limited to costs of reprocurement and cover. b. Termination for Curable Default In the event the Contractor shall default in any of the terms,obligations,restrictions or conditions in the Contract Documents in a manner that is curable(as determined in the sole discretion of the County), the County shall give the Contractor written notice by registered, certified mail of the default and that such default shall be corrected or actions taken to correct such default shall be commenced within three (3) calendar days thereof. In the event the Contractor has failed to correct the conditions(s) of the default or the default is not remedied to the satisfaction and approval of the County, the County shall have all legal remedies available to it, including, but not limited to termination of the Contract in which case the Contractor shall be liable for any and all damages permitted by law arising from the default and breach of the Contract. c. Termination for Convenience of County Upon thirty (30) calendar days written notice delivered by certified mail, return receipt requested, to the Contractor, the County may without cause and without prejudice to any other right or remedy, terminate the Contract for the County's convenience whenever the County determines that such termination is in the best interest of the County. Where the Contract is terminated for the convenience of the County the notice of termination to the Contractor must state that the Contract is being terminated for the convenience of the County under the termination clause and the extent of termination. The Contractor shall discontinue all work on the appointed last day of service. 11) Remedies a) Damages The County reserves the right to recover any ascertainable actual damages incurred as a result of the failure of the Contractor to perform in accordance with the requirements of this Agreement,or for losses sustained by the County resultant from the Contractor's failure to perform in accordance with the requirements of this Agreement. b) Correction of Work If, in the judgment of the County, work provided by the Contractor does not conform to the requirements of this Agreement, or if the work exhibits poor workmanship, the County reserves the right to require that the Contractor correct all deficiencies in the work to bring the work into conformance without additional cost to the County, and/ or replace any personnel who fail to perform in accordance with the requirements of this Agreement. The County is the sole judge of non-conformance and the quality of workmanship or products. 12) Insurance Requirements Contractor shall obtain and maintain at its own expense the insurance coverages listed within the Request for Proposals, attached hereto. Page 5 of 15 4033 62 Part 8 —SAMPLE AGREEMENT 13) Indemnification &Hold Harmless Notwithstanding any minimum insurance requirements prescribed, Contractor shall defend, indemnify, and hold the County, and the County's elected and appointed officers and employees, harmless from and against(1) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with: (A) any activity of Contractor any of its employees, agents, subcontractors or other invitees during the agreement,(B)the negligence or recklessness,intentional wrongful misconduct, errors or other wrongful act or omission of Contractor or any of its employees,agents, sub- contractors or other invitees,or(C)Contractor's default in respect of any of the obligations that it undertakes during the term of the agreement,except to the extent the claims,actions, causes of action, litigation,proceedings, costs or expenses arise solely from the intentional or negligent acts or omissions of the County or any of its employees,agents,subcontractors or invitees (other than Contractor). Nothing contained herein is intended, nor may be construed, to waive County's rights and immunities under the common law or Section 768.28, Florida Statutes, as amended from time to time; nor will anything included herein be construed as consent to be sued by any third parties in any matter arising out of this agreement. To the extent considered necessary by the Contract Manager, any sums due Contractor under the agreement may be retained by the County until all of the County's claims subject to this indemnification obligation have been settled or otherwise resolved, and any amount withheld is not subject to payment of interest by the County.Insofar as the claims, actions, causes of action, litigation,proceedings, costs or expenses relate to events or circumstances that occur during or after the term of the agreement, and the rights and immunities reserved to the County, this section will survive the expiration of the term of the agreement or any earlier termination of same. 14) Discriminatory Vendor List Contractor hereby acknowledges its continuous duty to disclose to the County if the Contractor or any of its affiliates,as defined by Section 287.134(1)(a),Florida Statutes,are placed on the Discriminatory Vendor List. Pursuant to Section 287.134(2)(a),Florida Statutes: "An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;may not submit a bid,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity." 15) County Suspended Vendor List The eligibility of persons to bid for an award of County contract(s),or enter into a contract, may be suspended pursuant to sec. 2-347(l) of the Monroe County Code of Ordinances.In the event an eligible person is suspended by the County after the contract is awarded, or a suspended person is employed to perform work (e.g. subcontractor in a bid or contract) pursuant to a County contract, same shall constitute a material breach of the contract. The County, in its sole discretion, may terminate the contract with no further liability to the contractor beyond payment of the portion of the contract price that may be due for work satisfactorily completed up to the date of termination, and hereby reserves all other rights and remedies available at law or in equity. Page 6 of 15 63 4034 Part 8 —SAMPLE AGREEMENT 16) Prohibition on Conflict of Interest, Gratuities,Kickbacks, and Collusion The statements contained in this paragraph are true and correct, and made with the full knowledge that Monroe County relies upon the truth of the statements contained herein in awarding the contract for this Project. a) Conflict of Interest.Contractor covenants that it presently has no interest and will not acquire any interest that would conflict in any manner or degree with the performance of services required. Each party hereto covenants that there is no conflict of interest or any other prohibited relationship between the County and itself. b) Gratuities. Contractor hereby certifies that it has not offered, given, or agreed to give any Monroe County employee a gratuity, favor, or anything of monetary value in connection with any decision, approval, disapproval,recommendation,preparation of any part of the Project or award of this contract. c) Kickbacks. Contractor certifies that it has not given payment, gratuity, or offer of employment to be made by or on behalf of a Sub-contractor under a contract to Contractor or higher tier sub-contractor or any person associated therewith, as an inducement of the award of a subcontract or order. d) Non-Collusion Statement. By signing this Agreement, Contractor certifies under penalty of perjury that the price proposed by Contractor was arrived at independently without collusion, consultation, or communication for the purpose of restricting competition;and no attempt has been made to induce another person or entity to submit a proposal,or not submit,for the purpose of restricting competition in the award of this Project. e) Contract Clause. The prohibitions on conflict of interest, gratuities, kickbacks, and collusion prescribed in this paragraph must be conspicuously set forth in every contract and subcontract and solicitation initiated by Contractor in its performance of this Agreement. 17) Ethics Clause pursuant to Monroe County Ordinance No. 010-1990 By signing this Agreement, the Contractor warrants that he/she/it has not employed, retained or otherwise had act on his/her/its behalf any former County officer or employee in violation of Section 2-149, Monroe County Code of Ordinances, or any County officer or employee in violation of Section 2-150, Monroe County Code of Ordinances. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also,in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission,percentage, gift,or consideration paid to the former County officer or employee pursuant to Subsection 2-152(b),Monroe County Code of Ordinances. 18) Prompt Disclosure of Litigation, Investigations, Arbitration, or Administrative Proceedings Throughout the term of this Agreement, the Contractor has a continuing duty to promptly disclose to the County, in writing, upon occurrence, all civil or criminal litigation, investigations, arbitration, or administrative proceedings relating to or affecting Contractor's ability to perform under this Agreement. If the existence of such causes the County concern that the Contractor's ability or willingness to perform the Agreement is jeopardized, the Contractor may be required to provide the County with reasonable assurances to demonstrate its ability to perform as required hereunder, and that its employees/agents have not or will not engage in conduct similar in nature to the conduct alleged in such proceeding. Page 7 of 15 4035 64 Part 8 —SAMPLE AGREEMENT 19) Notice All written correspondence to the County shall be dated and signed by an authorized representative of the Contractor. Any written notices or correspondence required or contemplated under this Agreement shall be sent by U.S. Mail, certified, return receipt requested,postage pre-paid,or by courier with proof of delivery.Notice is deemed received by Contractor when hand delivered by national courier with proof of delivery or by U.S. Mail upon verified receipt or upon the date of refusal or non-acceptance of delivery. Notice shall be sent to the following persons: FOR COUNTY: FOR CONTRACTOR: County Administrator Monroe County 1100 Simonton Street, Room 2-205 Key West, FL 33040 Email: And(with copy to) Monroe County Attorney's Office 1111 12th Street, Suite 408 Key West, FL 33040 20) Choice of Law and Venue The parties hereby agree that the only laws that apply to this Agreement are those of the State of Florida and United States of America. The parties waive the privilege of venue and agree that all litigation between them in the state courts will take place exclusively in the Sixteenth Judicial Circuit in and for Monroe County, Florida, and that all litigation between them in the federal courts will take place exclusively in the United States District Court in and for the Southern District of Florida,or United States Bankruptcy Court for the Southern District of Florida, whenever applicable. This Agreement shall not be subject to arbitration. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the Circuit Court of Monroe County, Florida. 21) Attorney's Fees and Costs County and Contractor agree that in the event any cause of action or administrative proceeding is initiated or defended by any parry relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees,court costs,investigative, and out-of-pocket expenses, as an award against the non-prevailing parry, at all levels of the court system, including in appellate proceedings. 22) Public Records County is a public agency subject to Chapter 119, Florida Statutes, as amended from time to time. To the extent Contractor is a Contractor acting on behalf of the County pursuant to Section 119.0701, Florida Statutes, as amended from time to time, Contractor must comply with all public records laws in accordance with Chapter 119, Florida Statutes. In accordance with state law, Contractor agrees to: a) Keep and maintain all records that ordinarily and necessarily would be required by the County in order to perform the services. b) Upon request from the County's custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copies within a reasonable time at a cost that does not exceed the costs provided in Chapter 119, Florida Statutes, or as otherwise provided by law. Page 8 of IS 4036 65 Part 8 —SAMPLE AGREEMENT c) Ensure that public records that are exempt,or confidential and exempt,from public records disclosure are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Contractor does not transfer the records to the County. d) Upon completion of the services within this Agreement, at no cost, either transfer to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the services. If the Contractor transfers all public records to the County upon completion of the services,the Contractor must destroy any duplicate public records that are exempt, or confidential and exempt, from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the services, the Contractor must meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of public records,in a format that is compatible with the information technology systems of the County. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE COUNTY'S CUSTODIAN OF PUBLIC RECORDS AT: MONROE COUNTY ATTORNEY'S OFFICE, 1111 12TH STREET, SUITE 408,KEY WEST, FL 33040, EMAIL: PtJ'B ICRE :"OR�� �) d) IC R E 01 W'ry EL G 0 V OR PHONE: 305-292-3470. If Contractor does not comply with this section, the County will enforce the Agreement provisions in accordance herewith and may unilaterally cancel this Agreement in accordance with state law. 23) Audit Rights The Contractor must maintain accurate books,records,documents and other evidence that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance this Agreement,in accordance with generally accepted accounting principles. County reserves the right to audit the records of the Contractor for the commodities and/or services provided under the contract at any time during the performance and term of the contract and for a period of five (5) after completion of the contract. Such records must be retained by Contractor for a minimum of five (5) years following the close of the Agreement,or the period required for this particular type of project by the General Records Schedules maintained by the Department of State, whichever is longer. The Contractor agrees to cooperate with the County and agrees to submit to an audit as required by the County, or other authorized representative(s) of the State of Florida. The Contractor must allow the County or such other auditing agency to have access to and inspect the complete records of the Contractor in relation to this Agreement at any and all times during normal business hours for the purposes of conducting audits or examinations or making excerpts or transcriptions. The requirements set forth in this paragraph will survive the termination of this Agreement. 24) Third Party Beneficiaries Neither Contractor nor County intends to directly or substantially benefit a third party by this Agreement. Therefore, the Parties acknowledge that there are no third-party Page 9 of 15 4037 66 Part 8 —SAMPLE AGREEMENT beneficiaries to this Agreement and that no third party is or will be entitled to assert a right or claim against either of them based upon this Agreement. 25) Uncontrollable Circumstances ("Force Majeure") As used herein,"Force Majeure"means the occurrence of any event that prevents or delays the performance by either party of its obligations hereunder which are beyond the reasonable control of the non-performing party. Examples of"Force Majeure"include,but are not limited to, acts of God, natural disasters, or emergency governmental action. To invoke this paragraph, immediate written notice, consistent with the "Notice" provisions of this Agreement,must be sent by the non-performing party describing the circumstances constituting force maj eure and proof that the non-performance or delay of performance is a direct and reasonable result of such event(s). Any claim for extension of time by Contractor pursuant to this paragraph will be made not more than Seventy-two (72) hours after the commencement of the delay. Otherwise,it shall be waived. The Contractor shall immediately report the termination of the cause for the delay within seventy-two(72)hours after such termination. The County reserves its right to challenge the invocation by the Contractor within five(5)calendar days of receipt of said notice,in such case uninterrupted performance in required. However, in the event the invocation is accepted by the County, the Contractor must take all reasonable measures to mitigate any and all resulting damages, costs, delays, or disruptions to the Contractor's performance requirements under this Agreement. All obligations must resume when the circumstances of such event(s) have subsided, or other arrangements are made pursuant to a written amendment to this Agreement. 26) Public Entity Crimes Statement Pursuant to Section 287.133(2)(a), Florida Statutes, as amended from time to time, Contractor hereby certifies that neither it nor its affiliate(s) have been placed on the convicted vendor list following a conviction for a public entity crime.If placed on that list, Contractor agrees: to immediately notify the County and is prohibited from providing any goods or services to a public entity; it may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; it may not submit bids on leases of real property to a public entity; it may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and, it may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category TWO ($35,000), as may be amended, for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. 27) Foreign Gifts and Contracts The Contractor must comply with any applicable disclosure requirements in Section 286.101,Florida Statutes.Pursuant to Section 286.101(7)(b),Florida Statutes: "In addition to any fine assessed under [§ 286.101(7)(a), Florida Statutes], a final order determining a third or subsequent violation by an entity other than a state agency or political subdivision must automatically disqualify the entity from eligibility for any grant or contract funded by a state agency or any political subdivision until such ineligibility is lifted by the Administration Commission [Governor and Cabinet per §14.202, Florida Statutes] for good cause." 28) Scrutinized Companies and Countries of Concern per Sections 287.135, 215.473, & 287.138,Florida Statutes Contractor hereby certifies that it: a) has not been placed on the Scrutinized Companies Page 10 of 15 4038 67 Part 8 —SAMPLE AGREEMENT that Boycott Israel List,nor is engaged in a boycott of Israel;b)has not been placed on the Scrutinized Companies with Activities in Sudan List nor the Scrutinized Companies with Activities in the Iran Terrorism Sectors List (formerly the Iran Petroleum Energy Sector List); and c) has not been engaged in business operations in Cuba or Syria. If County determines that Contractor has falsely certified facts under this paragraph, or if Contractor is found to have been placed on a list created pursuant to Section 215.473,Florida Statutes, as amended, or is engaged in a boycott of Israel after the execution of this Agreement, County will have all rights and remedies to terminate this Agreement consistent with Section 287.135, Florida Statutes, as amended. The County reserves all rights to waive certain requirements of this paragraph on a case-by-case exception basis pursuant to Section 287.135, Florida Statutes, as amended. Beginning January 1, 2024, the County must not enter into a contract that grants access to an individual's personal identifying information to any Foreign Country of Concern such as: People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the Syrian Arab Republic, unless the Contractor provides the County with an affidavit signed by an authorized representative of the Contractor, under penalty of perjury, attesting that the Contractor does not meet any of the criteria in subparagraphs(2)(a)-(c)of Section 287.138, Florida Statutes, as may be amended. Beginning January 1, 2025, the County must not extend or renew any contract that grants access to an individual's personal identifying information unless the Contractor provides the County with an affidavit signed by an authorized representative of the Contractor, under penalty of perjury, attesting that the Contractor does not meet any of the criteria in subparagraphs(2)(a)-(c)of Section 287.138, Florida Statutes, as may be amended. Violations of this Section will result in termination of this Agreement and may result in administrative sanctions and penalties by the Office of the Attorney General of the State of Florida. is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity. Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true. Printed Name: Title: Signature: Date: 29) Noncoercive Conduct for Labor or Services As a nongovernmental entity submitting a proposal, executing, renewing, or extending a contract with a government entity, Contractor is required to provide an affidavit under penalty of perjury attesting that Contractor does not use coercion for labor or services in accordance with Section 787.06, Florida Statutes. As an authorized representative of Contractor, I certify under penalties of perjury that Contractor does not use coercion for labor or services as prohibited by Section 787.06. Additionally, Contractor has reviewed Section 787.06, Florida Statutes, and agrees to abide by same. Page 1 If 15 8 4039 Part 8 —SAMPLE AGREEMENT 30) Nondiscrimination The Contractor and County agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. Contractor agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination in employment on the basis of race, color, religion, sex or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of disability; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972(PL 92-255),as amended,relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) The Pregnant Workers Fairness Act(PWFA)pursuant to 42 U.S.C. 2000gg et seq.;and 12)Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to,or the subject matter of, this Agreement. 31) E-Verify Requirements Effective January 1, 2021, public and private employers, contractors and subcontractors must require registration with, and use of the E-verify system in order to verify the work authorization status of all newly hired employees. Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of- a) All persons employed by Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including subvendors/subconsultants/subcontractors) assigned by Contractor to perform work pursuant to the contract with the County. The Contractor acknowledges and agrees that use of the U.S.Department of Homeland Security's E-Verify System during the term of the contract is a condition of the contract with the County. By entering into this Agreement, the Contractor becomes obligated to comply with the provisions of Section 448.095, Florida Statutes, "Employment Eligibility," as amended from time to time. This includes,but is not limited to,utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit to Contractor attesting that the subcontractor does not employ, contract with,or subcontract with, an unauthorized alien. Contractor agrees to maintain a copy of such affidavit for the duration of this Agreement. Failure to comply with this paragraph will result in the termination of this Agreement as provided in Section Page 12 of 15 69 4040 Part 8 —SAMPLE AGREEMENT 448.095, Florida Statutes, as amended, and Contractor may not be awarded a public contract for at least one (1) year after the date on which the Agreement was terminated. Contractor will also be liable for any additional costs to County incurred as a result of the termination of this Agreement in accordance with this Section. Upon executing this Agreement, Contractor will provide proof of enrollment in E-verify to the County. 32) Prohibited Telecommunications Equipment Contractor represents and certifies that it and its applicable subcontractors do not and will not use any equipment,system,or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, as such terms are used in 48 CFR §§ 52.204-24 through 52.204-26. By executing this Agreement, Contractor represents and certifies that Contractor and its applicable subcontractors must not provide or use such covered telecommunications equipment, system, or services for any scope of work performed for the County for the entire duration of this Agreement.If Contractor is notified of any use or provisions of such covered telecommunications equipment, system, or services by a subcontractor at any tier or by any other source, Contractor must promptly report the information in 40 CFR § 52.204-25(d)(2)to County. 33) Antitrust Violations; Denial or Revocation under Section 287.137, Florida Statutes Pursuant to Section 287.137, Florida Statutes, as may be amended, a person or an affiliate who has been placed on the antitrust violator vendor list (electronically published and updated quarterly by the State of Florida)following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid,proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity. By entering this Agreement, Contractor certifies neither it nor its affiliate(s) are on the antitrust violator vendor list at the time of entering this Agreement. False certification under this paragraph or being subsequently added to that list will result in termination of this Agreement, at the option of the County consistent with Section 287.137, Florida Statutes, as amended. 34) No Personal Liability No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 35) Merger; Amendment This Agreement constitutes the entire Agreement between the Contractor and the County, and negotiations and oral understandings between the parties are merged herein. This Agreement can be supplemented and/or amended only by a written document executed by both the Contractor and authorized designees of the County. 36) Interpretation The titles and headings contained in this Agreement are for reference purposes only and will not in any way affect the meaning or interpretation of this Agreement. All personal Page 13 of 15 70 4041 Part 8 —SAMPLE AGREEMENT pronouns used in this Agreement include the other gender, and the singular includes the plural, and vice versa,unless the context otherwise requires. Terms such as "herein"refer to this Agreement as a whole and not to any particular sentence, paragraph, or section where they appear, unless the context otherwise requires. Whenever reference is made to a section or article of this Agreement, such reference is to the section or article as a whole, including all subsections thereof,unless the reference is made to a particular subsection or subparagraph of such section or article. Any reference to "days" means calendar days, unless otherwise expressly stated. 37) Joint Preparation It is acknowledged that each party to this Agreement had the opportunity to be represented by counsel in the preparation of this Agreement and accordingly the rule that a contract will be interpreted strictly against the party preparing same does not apply herein due to the joint contributions of both parties. 38) Severability; Waiver of Provisions Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction will, as to that jurisdiction, be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof or affecting the validity or enforceability of such provisions in any other jurisdiction.The non-enforcement of any provision by either party will not constitute a waiver of that provision nor will it affect the enforceability of that provision or of the remainder of this Agreement. 39) Signatory Authority Upon request, the Contractor must provide the County with copies of requisite documentation evidencing that the signatory for Contractor has the authority to enter into this Agreement. 40) Counterparts and Multiple Originals. This Agreement may be executed in multiple originals, and may be executed in counterparts, each of which is hereby deemed to be an original, but all of which, taken together, constitutes one and the same agreement. IN WITNESS WHEREOF,County and Contractor have executed this Agreement as of the date first written above. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA: By: Mayor James K. Scholl (Seal) Attest: Kevin Madok, Clerk As Deputy Clerk Approved as to legal form & sufficiency: Eve M.Lewis,Assistant County Attorney Page 14 of 15 71 4042 Part 8 —SAMPLE AGREEMENT CONTRACTOR: Contractor Name By: Signature Print Name & Title STATE OF COUNTY OF The foregoing instrument was sworn to/affirmed and acknowledged before me by means of❑physical presence or❑ online notarization, this day of , 20 ,by ,President[or Authority Title] of[INSERT LEGAL NAME OF ENTITY], a Florida(Not for profit/For profit) Corporation/LLC. He/She is personally known to me/or has produced (type of identification) as identification. Signature of Notary Public (Print& Stamp Commissioned Name of Notary Public) Page 15 of 15 4043 72 ADDENDUM NO. 1 FOOD SERVICE MEAL CATERING SENIOR NUTRITION PROGRAM MONROE COUNTY, FLORIDA RFP-592 June 13, 2025 The information contained in this Addendum alters the information contained in the Bid/Proposal documents and is hereby made a part of the Contract Documents. All other terms and conditions of the Request for Proposals(RFP-592)for Food Service Meal Catering, Senior Nutrition Program, not inconsistent herewith, shall remain in full force and effect. 1. Formal Response to Question#1: A. Question #1: Hello, where are the documents located that are required to submit this bid? B. Answer: Please refer to RFP-592, originally drafted and as specifically amended hereunder, including, but not limited to, Part 4, Section 4.3, "Contents of Submission," starting on page 31; as well as, Part 6, "Required Forms," starting at page 37. This answer is supplemental and intended as guidance only, and not in derogation of any specific requirement expressly stated in RFP-592. 2. Formal Response to Question#2: A. Question #2: Tab B, Item 1 (Section 4.3.2 on Page 31) refers to "responses to Section A. 1-5 within PART 3: Scope of Services." However, within the RFP, Part 3 is titled Special Terms & Conditions; Mandatory Federal Clauses, while Part 1 is titled Scope of Services. We are unable to locate a Section A. 1-5 in either Part 1 or Part 3 that clearly requests responses. Could you please clarify which specific section or content should be addressed in Tab B, Item 1? B. Answer: During drafting stages, the County decided to reorganize the Parts and paragraph identifications. The County now seeks to describe changes in the existing RFP-592 in following ways: 1) words in strike through type are deletions from existing text, 2) words in underline type are additions to existing text, and 3) asterisks (***) indicate existing text not shown The County hereby amends RFP- 592, specifically Section 4.3, "Contents of Submission,"to read as follows: 4.3. Contents of Submission The responses to this RFP shall be digital PDF format. Responses must be organized as indicated below.Each Respondent must submit adequate documentation, as determined by the Board of County Commissioners, to certify the Respondent's compliance with the County's requirements. The following information, at a minimum, shall be included in the Response. 4.3.1. Cover Page 1 4044 Respondent shall include a cover page titled "PROPOSAL — FOOD SERVICE MEAL CATERING FOR NUTRITION PROGRAM." The cover page should contain the Respondent's name, address, telephone number and the name of the Respondent's primary contact. 4.3.2. Details in Tabbed Sections Tab A. Executive Summary(5 points) The Respondent shall provide a summary of services brief history of the firm or organization and particularly include other contracts that are similar in nature to the services requested in the RFP. The Respondent shall provide a narrative of the firm's qualities and capabilities that demonstrate how the firm will work with Monroe County to fulfill the requirements of the scope of work. Tab B.Licensure, Qualifications, and Relevant Experience(40 points) 1) The Respondent shall provide responses to Section 1.3, paragraphs A. —F.A. 1. 5., within PART 14: Scope of Services,herein. 2) Respondent shall provide a list of at least three (3) professional references that are past/present clients of Respondent,including the information below: a. Name and full address of the reference. b. Name and telephone number of primary contact person. c. Brief summary of the relationship with the reference, and summary of the services, area(s) served, and dates of service. d. Optional-Provide a letter of reference from the organization/individual 3) Indicated qualification as a Certified Minority Business Enterprise, Women& Small Business Enterprise, and Disadvantaged Business Enterprise; completed form, if applicable. 4) Criminal History Verification Form to demonstrate compliance with level 2 DOEA background screenings for direct-service staff(delivery drivers). Tab C. Tasting, Supplies,and Packaging Quality(25 points total) 1) Provide pictures (and a written description for each picture) of food, supplies, and packing that will be provided to the County for sampling, or other general pictures demonstrating examples of food, supplies, and packaging that will be used in the performance of the requested services.Points are strictly based on tasting, supplies, and packing gualitythese three «`items Tab D. DESCRIPTION OF OPERATIONAL PLAN(10 points) 1) The Respondent shall provide responses to Section 1.4, paragraphs A. —L. 1V 1. 11., within PART 14: Scope of Services,herein. Tab E. COST AND PRICE DEVELOPMENT(20 points) 1) The Respondent shall provide responses to Section 1.5, paragrqph A. within PART 14: Scope of Services,herein. 2) Price Proposal Form must be submitted within this tabbed section. Tab F. Financial Information and Litigation (Y/N) The Respondent will provide the following information by way of completing the "Proposer Qualification Form per Subsection 2-347(h), County Code," as provided in the mandatory forms section of the solicitation. Such information includes: 1) A list of the person's or entity's shareholders with five percent or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; or, if a solely owned proprietorship, names(s) of owner(s); 2) A list of the officers and directors of the entity; 3) The number of years the person or entity has been operating and, if different, the number of years it has been providing services as requested herein; 2 4045 4) The number of years the person or entity has operated under its present name and any prior names; 5) Answers to the following questions regarding claims and suits: a. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? Yes or No. If yes,provide details; b. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person,principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers, directors, or general partners? Yes or No. If yes,provide details; c. Has the person,principal of the entity, entity,or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, within the last five years,been aparty to any lawsuit,arbitration,or mediation with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities?Yes or No. If yes,provide details; d. Has the person, principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services?Yes or No.If yes,provide details; e. Whether, within the last five years, the owner, an officer, general partner, principal,controlling shareholder or maj or creditor of the person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for competitive solicitation; 6) Customer references (minimum of three (3)), including name, current address and current telephone number; 7) Credit references (minimum of three (3)), including name, current address and current telephone number; an example of a credit reference could be in the form of a letter from a financial institution,such as a Bank Confirmation Letter(BCL) or other such correspondence, verifying that the Respondent has an existing account and the financial resources to provide the services identified in the Scope of Services. 8) FINANCIAL INFORMATION—SUBMIT BY SEPARATE UPLOAD.In order to determine if a proposer is responsible pursuant to Section 2-347(h), Monroe County Code of Ordinances, all proposals for contracts to be awarded under this section must contain the following information: Financial statements for the prior three (3) years for the responding entity or for any entity that is a subsidiary to the responding entity. Note: Any financial statement that an agency requires for responding to a request for bids/proposals is exempt from disclosure as a public record.Please do not submit your confidential financial information as part of your proposal. Please mark as "Confidential" to exercise exemption under Subsection 119.071(1)(c), Florida Statutes, and upload by separate upload to Bonfire to maintain confidentiality. There are separate uploads for each set of documents, including confidential financial information. However, any financial information the Respondent includes in the proposal packet,which is not marked as "Confidential", and is uploaded incorrectly, may be disclosed in any public records request and will not be treated as"Confidential." The County shall incur 3 4046 no liability for inadvertent disclosure of financial records that are not properly marked or submitted. Tab G. Mandatory County Forms (Y/N) Respondent shall complete and execute the mandatory forms, with supporting documentation,as specified below,and shall include them in the appropriate tabbed section of the response. Failure to provide executed documents may result in Respondent being determined to be not responsive and/or not responsible: • Proposer Statement(per subsection 2-347(h), Monroe County Code) • County Forms (& State-mandated provisions)Affidavit • Criminal Background Check Consent Form • Insurance Requirements Form(incl.Release of Liability&Indemnification Statement) • Insurance Agent's Statement(signed by insurance agent) • Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion • Minority-, Disadvantaged-, Women-, Veteran-Owned Business or Labor Surplus Area Firm Declaration • Civil Rights Compliance Statement • Price Proposal Form SEPARATE DOCUMENT UPLOAD: • Three (3)years of Financial Statements marked"CONFIDENTIAL" 3. Formal Response to Question#3: A. Question#3: Tabs D and E(Section 4.3.2 on Page 31)similarly reference responses to items within Part 3: Scope of Services. However, the items requiring responses are not clearly identified in either Part 1 or Part 3. Could you please indicate the specific sections or questions that proposers should respond to in Tabs D and E? B. Answer: See Answer to Paragraph 2, directly above. 4. Formal Response to Question#4: A. Question #4: Will organizations who have had non-compliance violations, such as failure to adhere to program regulations,be considered eligible to submit a response to this RFP? B. Answer: The County will make a determination of responsible and responsive bidders consistent with definitions and procedures defined within its Code of Ordinances (specifically Sections 2-346 — 2-349, County Code), the County's Purchasing Manual, and the requirements of RFP-592. For guidance purposes only, please see below excerpts from Section 2-346, Monroe County Code of Ordinances: "Responsible bidder. An individual or business which has submitted a bid, offer, proposal, quotation, or response which, as determined by the county, has the capability in all respects to perform fully the contract requirements and the experience, integrity, reliability and capacity, facilities, equipment and credit which give reasonable assurance of good faith and performance. The county may also consider and give weight to the bidder's previous conduct and performance under previous contracts with the county and other agencies (including but 4 4047 not limited to delinquency), and determine the quality of the bidder's previous work. Responsive bidder. An individual or business which had submitted a bid, offer, proposal, quotation or response which, as determined by the county, conforms in all material respects to the solicitation which may include but is not limited to pricing, surety, insurance, specifications of the goods or services requested or any other matter unequivocally stated in the invitation for bids as a determinant of responsiveness. A lack of conformity in these matters which is nonsubstantive in nature may be considered a technicality or irregularity which may be waived by the county commission." 5. Formal Response to Question#5: A. Question #5: Will CPI increases be allowed for yearly renewals? B. Answer: The County reserves all rights to approve or deny increases at its discretion. Increases may only be applied after formal BOCC approval, via contract amendment, and consistent with all of the County's grant obligations. Respondents must agree to comply with all contractual obligations imposed upon the County through its OAA Contract(s). For guidance purposes only, and not in derogation of any specific requirement expressly stated in RFP-592, the OAA Contract provides --and such language is subject to change without formal notice to Respondents: "Rate Increase Thresholds requirements. Rates may only increase from one contract year to the next at a rate consistent with the annual rate of inflation in the Consumer Price Index (CPI)percentage change for all items as determined by the Bureau of Labor Statistics for the 12-months prior to the Department of Elder Affairs'required Area Plan submission date and as per the Alliance policy incorporated herein by reference. See otlsuuu�uu u.0 prig, ' X/u Qi]S1H7h.u:::fuuu e Itid .r �;uy.:::. u�.�f""ri: wow. a �ri. ���� a°..u��u�ri u.°. ... ,u. uru u: u°u� u ;� r . u .uu�ll In order to receive any rate increase, the Proposer must submit a written request to rece ive a rate increase as described in the previous paragraph. The written request must be received no later than September 1 for the new rate beginning in the following OAA Grant contract year(January 1). Should the requested rate increase exceed 5% of the current year's rate, the Proposer must provide: A detailed written justification describing the reason(s) for the interim rate adjustment. This explanation shall include a detailed assessment of potential organizational and client impact. The written justification shall provide sufficient detail for the Alliance to review, identifying the service or commodity component(s) that are increasing Proposer's costs; Supporting documentation for the written justification; A current rate and a requested rate unit cost methodology; A simplified Unit Cost Methodology. Note: All rate increase thresholds mentioned in the above language is cumulative from rate at the time of contract execution." 6. Formal Response to Question#6: A. Question #6: The sample requested "Provide a sample of the container in which frozen trays will be packed and shipped;" Is this referring to just the box, or also the tray the meals are packaged in? 5 4048 B. Answer: Please provide both the box that the meal will be transported in (or alternatively, if too large, please adequately describe the external container used for transporting the meal), as well as the tray a given meal will be served in. 7. The County hereby amends RFP-592 to provide that any conflict between Area Agency 11 - Alliance for Aging, Inc.'s procedure for handling a formal bid/proposal protest, and the County's procedure for handling a formal bid/proposal protest shall be resolved in favor of Area Agency 11 -Alliance for Aging, Inc.'s procedure. All other items remain as called for in the RFP-592. End of Addendum No. 1. Digitally signed by Tina BoanTina Boan Date:202:2025.06.13 - 12T3:01 Tina Boan Assistant County Administrator Approved as to legal form and sufficiency: Eve M. Lewis Assistant County Attorney 6 4049 y zy foods,,,,,, 4" COVER PAGE RFP-592 PROPOSAL - FOOD SERVICE MEAL CATERING FOR NUTRITION PROGRAM Presented to: Monroe County Board of County Commissioners 1100 Simonton Street Key West, FL 33040 Effective: July 1 , 2025 Submitted by: G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC 12200 32nd Court N., St. Petersburg, FL 33716 Phone: (727) 573-2211 or (800) 852-2211 • Fax: (727) 571-1652 Website: JI�rtl iir 1, Tax ID: 59-1485677 Mr. Sean LoBianco — Co-CEO Mr. Chip Kazmier— President Ms. Debra Silvers, Esq. — Chief Compliance Officer & General Counsel Primary Contact: Ms. Diana Bryson — Strategic Account Manager, Phone: (727) 310-1890, !A')Moj2&gafoods.coin Submission Due: June 23, 2025, 3.00 PM EST III IIII i llll !!I „!!I Page 1 4050 jllMV l{ i 0 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners Cover Letter G.A. Food Services of Pinellas County, LLC ( GA Foods") is pleased to submit our proposal for the � ��', e, ebrafing Monroe County BOCC Catering Nutrition Program. ,' We understand the evolving needs of today's older 52 adults and have tailored our proposal to address y ,r those needs with a focus on quality, nutrition, and iwi satisfaction. r_ As a family-owned company based in Florida, GA Foods is committed to serving our �� � community with dignity and care. We are not driven by private equity or foreign investors but by a genuine passion for providing the highest quality meals to those in need. Our commitment to quality is evident in our ingredients. We partner with trusted brands like Tyson and Kellogg's to ensure our meals are not only nutritious but also appealing to the evolving tastes of older adults. We are proud to hold the industry's highest Net Promoter Score (NPS). This reflects our dedication to customer service and satisfaction, and our high client retention rates demonstrate the trust our partners place in us. We are confident that our proposal aligns with Monroe County's mission and will provide exceptional meal solutions for the communities you serve. We welcome the opportunity to discuss our proposal further and answer any questions you may have. Please feel free to contact Diana Bryson at (727) 310-1890 or Warm Regards, Ken LoBianco Sean LoBianco Kenn LoBianco, Jr. Executive Chairman of the Board Co-CEO Co-CEO Page 2 4051 jllMV l{ 0 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners "TABLE IlF II °TI II "I'S CoverPage............................................................................................................................................1 CoverLetter ...........................................................................................................................................2 Tableof Contents...................................................................................................................................3 TAB A. EXECUTIVE SUMMARY................ ............................................................................................4 GA Foods Leadership Organizational Chart.......................................................................................5 Scope of Services to Be Provided ........................................................................................................5 Production, Safety, and Delivery Capabilities.....................................................................................6 Our Commitment to Monroe County.....................................................................................................6 TAB B. LICENSURE, QUALIFICATIONS AND RELEVANT EXPERIENCE ...........................................7 1.3. A. GA Foods Primary Operational Responsibility.................................................................7 GA Foods State of Florida Registration.............................................................................................10 1.3 B. Business Licensure and Registrations.............................................................................11 1.3 C. Evidence of GA Foods Financial Capability....................................................................15 1.3 D. Evidence of Capability to Maintain Food Service Program.........................................17 1.3. E.1. Past Experience in Meal Preparation, Transport and Delivery. .....................................17 1.3. E.2. Supplies & Labeling...............................................................................................................18 1.3. E.3. Delivery...................................................................................................................................20 1.3. F. Practical Application of Food Service Industry Laws and Regulations.......................21 2) Three (3) Professional References, Present Clients of GA Foods......................................21 3) Certified MBE, WSBE, DBE...................................................................................................25 4) Criminal History Verification...................................................................................................25 TAB C. TASTING, SUPPLIES, AND PACKAGING QUALITY...............................................................28 TAB D. DESCRIPTION OF THE OPERATIONAL PLAN ......................................................................31 1.4. A. Description of Operational Plan........................................................................................31 1.4. B. Ordering Process................................................................................................................35 1.4. C. Communication Plan ..........................................................................................................36 1.4. D. Ordering Practices and Invoicing Procedures, Purchasing Practices.........................37 1.4. E. Recordkeeping and Accountability...................................................................................46 1.4. F. USDA Donated Food..........................................................................................................47 1.4. G. Nutrition Services Incentive Program ("NSIP")...................................................................47 1.4. H.1.-6. Statement of Understanding and Compliance.............................................................49 1.4. 1. Statement of Purchasing Practices..................................................................................49 1.4. J. Sample Menus.....................................................................................................................49 1.4. K. Sanitation Standards..........................................................................................................52 1.4. L. Shelf-Stable Emergency Meals.........................................................................................52 ATTACHMENTS—TAB D....................................................................................................................54 TAB E. COST AND PRICE DEVELOPMENT..................................................................................... 219 TAB F. FINANCIAL INFORMATION AND LITIGATION...................................................................... 221 ATTACHMENTS—TAB F..................................................................................................................225 TAB G. MANDATORY COUNTY FORMS .......................................................................................... 250 4052 e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners TAB A. EXECUTIVE SUMMARY G.A. Food Services of Pinellas County, LLC ("GA Foods"), is pleased to submit this proposal to provide frozen and shelf-stable meals for the MCSS Nutrition Program for the elderly. To deliver these services in full compliance with the Request for Proposal, GA Foods will provide these meals through operation of the following licensed facilities: • USDA-Inspected Frozen and Shelf-Stable Production U s. Facility ANWECTED PASS BY � � o 12200 32nd Court North PA NWNT OF u Fin a 7uR i Acm uft N4 St. Petersburg, FL 33716 ss (727) 573-2211 r , I GA Foods St.Petersburg Campus • Ft. Lauderdale Facility 1750 W. McNab Road Ft. Lauderdale, FL 33905 (954) 972-8884 With 52 years of experience, G.A. Food Services of Pinellas County, LLC, dba GA Foods, is a proven leader in delivering high-quality, nutritionally balanced meals for older adults through programs such as the Older Americans Act (OAA), Medicaid, Medicare, and PACE. We are confident in our ability to meet the nutrient targets and service expectations set forth by the Florida Department of Elder Affairs ("DOEX). GA Foods was founded in 1973 by brothers Ken and Jim LoBianco in St. Petersburg, Florida, and remains a privately owned, fully insured, for-profit organization. Today, the company is led by Executive Chairman Ken LoBianco, Co-CEOs Sean LoBianco and Kenn LoBianco, Jr., and President Chip Kazmier. Our leadership team oversees seven core departments—Fiscal, IT, Operations, Compliance and Legal, Human Resources, Marketing, and Sales—each playing an integral role in ensuring contract compliance and operational excellence. We are proud to have Page 4 4053 e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners pioneered the industry's first frozen multi-meal pack, the Total Meal System® (TMS), which includes a full entree, sides, bread, milk, juice, and dessert. Our SunMeadow® branded meals are crafted by culinary and nutrition professionals and are low in sodium, low in fat, and contain no added trans fats—making them suitable for clients with chronic health conditions like diabetes or heart disease. In addition, GA Foods offers a specialized line of Medically Tailored Meals (MTM) designed to support individuals managing conditions such as cardiac disease, renal impairment, and diabetes. These meals follow evidence-based guidelines and are aligned with the Nutrition Care Manual from the Academy of Nutrition and Dietetics. The chart below details our Company Leadership. GA Foods Leadership Organizational Chart Yana Man Loon— aa br. Caao/M nagrng ch imnanmftlhe Gover11 ng Boar ¢ro-ceorMna ars'""g I Eufemdao 9aard fax J wwaunwer iGhnnsafu WWFyd1'pM — _ p4R41dEnp e'nmyatunray' waM.l prswduci @Mopm t awtrrek Cearlsan 1 rwiack acakanaw, dN!WSf+l9annn fM9rFY UdffiPCtRbr dP ro EVP NeaIM1RYnafle ... ..... .. 5xwuucas Taa lrtbP tnelxhR Eti pfleer s and ©ebNa 4lNYerx S dril Ca4a^y ...4Ai INI APIGM;�'G.... -peam.m,. dl.. Q f zE Sa Sui'anmme.Pea ou tj pliansa ch Rinker 'rhexesa ,alaxnndma .. .. ... ,,, -®- NOp pla wu VP,pPe ama+rcs Ch fC of I I v�w s ha Nr .. Crn aealCsc fa sae �aesauurcas ,.r i7a c nwrt r,avawsaww � Madlsty ." Carom CengNnr At nt Ada a r 5Y Pmdwcp � loi—t f mAlana a Ki nx Wd4g Neil rGtt g a ex[ M rty' WendW Ell;6aly v Janet UY m, RPA_„�,1 ..,. - market r ,, pumLFfa4a rw aaa mi etesnusees „^° r,,•^ ng q+— sr ra e'W Cm prwrate and P4W.61 are"", _- Ca4nfn skavals rwramacer and rcrentnbdtwn enm scar CanrtrvnlBer r. ,,, .r. Mealpsrvcarwr�. „o.,..,.. Dana a hanGac St,Dow.,sales , sarcai�ra naaroWmt � Maetdv!rstwpn I aM Uink r m ns.., rnmenrtnny wohem G-h Amanda H­ 01.41Cf,,,.... CnM.1' Eaec.chetun6t ;Finance ivflana er 5sw Robinson j pradwion Manap!,,Iemc g Esrr, annsu vlannerg ,.., ... ... seva ypmznc Mchaal Math AIM.,rid4nkR C+owate E%eSXd4M@r"hH Dir"torr,Client `. 5arsitex &flk ceffl m aiisk&safety �,om,, rrynndb wazgeraa Du."Caa,p d Safety caianGel and pegutaSe y St.Petaeslhurg motnWnaicrsa, r+meductin4n and ''.... Wayeh"Se ., gpena.... r t vr:<%%S/l/„1/ GGt+v Cy+RMa2S Scope of Services to Be Provided GA Foods will provide the following services in alignment with the RFP requirements: • Frozen Congregate Meals • Frozen Home-Delivered Meals • Shelf-Stable Emergency Meals • Picnic Style Meals: These meals can be ordered and delivered on regular scheduled weekly delivery. • Fresh Fruit: Fresh fruit provided at least twice weekly, with fruit juice or other fruit options available to order on supply sheet. Page 5 4054 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners • Delivery to Monroe County Meal Sites: 0 Key Largo — 101491 Overseas Hwy, Suite 4, Key Largo, FL 33037 0 Marathon — 535 33rd Street, Marathon, FL 33050 0 Big Pine Key — 179 Key Deer Blvd, Big Pine Key, FL 33043 0 Key West— 1400 Kennedy Dr, Key West, FL 33040 0 • Supplies: GA Foods can supply condiments, beverages, and related items separately priced as required. Production, Safety, and Delivery Capabilities GA Foods operates five production kitchens in Florida and Georgia, including a 190,000 sq. ft. USDA-inspected facility in St. Petersburg, FL, and. kitchen in Ft. Lauderdale, FL, capable of producing 1,500 meals per day. All facilities follow HACCP protocols and are in full compliance with Federal, State, and local food safety regulations. Our delivery operations are supported by our Delivery Care Team (DCT)— professionally trained and fully vetted staff operating a fleet of temperature-controlled vehicles. Each vehicle is equipped with GPS-enabled electronic tablets for secure signatures, real-time delivery tracking, and route optimization, ensuring accurate and timely delivery to clients and sites. GA Foods has never defaulted on a contract, nor have we been disbarred, suspended, or had services terminated for cause. Currently, we serve over 60,000 home-delivered meal clients and congregate participants across the United States, including many in Florida. One notable example is our partnership with the Hillsborough County Department of Aging Services, where we provide both fresh congregate meals and frozen home-delivered meals to seniors throughout the county. In the past year alone, GA Foods delivered over 1.3 million meals to Hillsborough County residents. Our Commitment to Monroe County GA Foods' mission—"Nourishment. z �d Delivered."—extends beyond food. We are committed to promoting independence, dignity, and improved quality of life for the older adults we serve. Our team is fully prepared to support Monroe County with a dependable, compliant, and client-centered meal service program that aligns with the nutritional and operational standards set 'N forth by the DOEA. `' We look forward to the opportunity to serve Monroe County's senior residents and to contribute meaningfully to the health and well-being of your community. Page 6 4055 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners TAB B. LIGENSURE, QUALIFICATIONS AND RELEVANT EXREIZEENGE 1.3. A.GA Foods Primary Operational Responsibility The organizational chart below details our Fort Lauderdale food service operation, led by Tonya Moosue, Unit Manager, and Neil King, Director of Operations and Distribution, who have primary operational responsibility for operational control of the services to be provided for Monroe County's Nutrition Program; staff bios for both including their ServSafe Food Protection Manager certifications follow the organizational chart. ----------------------- A9 IVR� r r fiY iiw Brown G ibbST, KvO F o r d r z,,, LAr Page 7 4056 �e.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners Tonya. �Moosue Unit Manager- Ft. Lauderdale Tonye is an, experienced Food Service operations manager with excellent communication,, planning, customer service, and operations management skills. She originally joined) GA Fonds in 2013 as Operations Support 'Specialist and was promoted to ssistent 'M neger r " in 2018. IDue to her knowledge of the requirements of the preparation, packaging and delivery of meals for Senior Nutrition, as well as shills in managing the Ft. Lauderdale team effectively;, she was Iprorneted to gnat Manager in ubrd�a�a 2019_ Tonya has a . . . in Business Management from Broward ColIege, and is a certified ServSafe Food Protection Manager. Ob ServSaf CERTIFICATION 16,lwArn.­WRY Co a1­J, h p 61h 6 rho 5rnrti6040*IFsrA Mr,ure:w��v C+nrAf`r��ad�vo'� n r rwrY.r,•,ra, M­.hr i, bM Phe A4p SJ (An Dori s rn 19r C.,eiu:54wsa'ndwd s k fld11.iNV yr N'ofi .1 A—ad f'rB dr.. 9rn,xd CAr.NvMB)— ur a CRAM FC)RAb NUMS R 412W2029 �„ .a,.<,m,.<,,,,,, h V I �SNTtW by✓„F ..'Y� uY�uM"SPM � ryreP9vvPY 15X IOn I�IIII�I� z .tiJ' N a. _ Wn,.w�'��uw•,w&.wo Attlw ev'�Fu� A:rcu A,dsxx I a ry neuu!.w•, AYn+,uuvyn[o�r.wc,mwn..n y Page 8 4057 �°������ RFP'502— Food Sen�ceK4ea| [atehngfor Nut�donPrognann �� U������� `�m�� Senior Nutrition Program For: Monroe County Board of County Commissioners Neit King Director of Operationsand Distribution Ned o�versees national operations and hias, a key role in SUpporting the Center operation frorn a leadership capacity. He originally joined GA Foods in 2016 as General Manager for our largest unit operation)n Fort Lauderdale, Rorida, and.was promoted to, Regional Director of Operations.. DUe to Neils performance and leadership, he was promoted to Director of Operations and Distribution in 2024,1 with oversight of all GA Foods national fbod service and distribution operations. Ned possesses a Culinary degree from Johnson and Wales University and is a ServSafe Food Protection Manager. Ser:vSaf CERTIFICATION 10846 EXAM FORM NUMBER 312,312029 MiAB Page 4058 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners mm IIFoo(J s State of IIF birrliii(Ja fl" 'eg�� iistir tiibin State ojj"Flon","a Department ofSa I c rtlfy fi-rarri the records aal`this of"f cc that f.s-A- I 0te:1 SC". VWE OF' I'LN ELLAS,COUNT ,', L.L.0 is a Deh"raw link led fiabi'Ia`ty,L°n,anpany authorized to transact'i business in the State rrfFInrida, qualit'ied.on.October 20, 202ff.r The datetarnenI nuinher of'tftas Iirraited liability, cr•aoj).a y is M204I00009 10. I Li.rt,thacr certif r that said hmilcd friability ci)rnpany has paid all fi es dare this o1fiice thr•ouglt December:31, 20.25, dual its most ascent annual arepart'was iiie I on March 10,2025,and fliat its status is aefive- I Liff l]er certify Lhat said. limited h ability COITIFaarauy. has not filed a Ccrti;fineate of 'ritlada°r �r1. Given n ararrkr army hand and the Greear Seal of the,state r?)II"tI at 'aflrhasser,tea •;anpn`'al, t'hi% the Tenth ark"Alarrch, 2025 w m er- r Trhilleag 1Nwiwhaeee^, III oaaAbefitrea to this the 1,011h1wfibg nrremBex run twihitiewr,enuj theea fcalla;"the 61AA rwKI Idlifidayed. t,ut�,�.1,te�ia�r�c a e_�rratle�,ree w "t"�It�,�,w 'eru�r'te�aa e.�'MI"(tiNC�tlirrvw,�',ee^t 9��uawue i�,iwt�iew7ekae�ru�fl�a,e� Page 10 4059 a1a.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners 1.3 B. Business Licensure and Registrations Required business licensure and registrations for both facilities follows. Ft IlLaudeiurdalllle ................................. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... BRt"OWARLl COUNTY LOCAL BUISII IESS,TAX RECEIPT 115 S.Andrews Ave., Rm-A-100,Ft.LaUdefdale,FL 3 3 01-18 5—954-57-4 2 VALID,oCTOBER.1 a 4 THROUGH SEPTEMBER30,2025 Business Uame.2 r- Fez I E A '°I_e 7 717,ZdTurs ii-mess Tti+IBre: 3: C ner"Nance .- --L.- L BusinessOpened:-! i r3z Business Location.-. 5 W YN-YAB F:ra S1a4e0CaulntytCert B:egj: Eaaen do n'Crade: Business Phone-.3 581--1 Room, seats En ' ea mactImea PrMesicnata F'nr Vondine BulrMhm G1EPnlyp Number or Machine: Vending Type: Tax zc r 7ransfer'F'ee NSF Fe; Fsri,&V�' FMw Years Cd1ed1cn,4M,c*t Oct l'patd -.- .,v5._-C� THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF'BUSINESS THIS BECOMES A Tam RECEIPT This lax,is le-nied l'r the pnvilepe of doing,businpss aaadhwe BxVwrard County and is nan-rsgulatury in nature.'(va Must.iME,'t all Ccurit^t°andlcr'Municcpaiity Tlanniiirrg hllEN VALIDATED and araming rekquiremerrtls This Business Tax Rer—eipti must be.transferred uwi-en the business is :s'ax'd", busrmsss nan°le has changed 4r Toa haws rr ved the brwsnr!jess Ilracadvni This receipt'.does nrai;indicataaaat the business is legal or bat iG is in cramoance-ralh State Dr local lamws andreSulaGicns. Mailing ress: ' .r EM-' _ IN Pc�ipt, W -23-02274452 Paid 07/25f2O24 :5I.fjC 024 _ 2025 BRowARD COUNTY LOCAL BU INE , TAX RECEIPT '115 S..Andrevis Ave., Rm.A-100,FL Lauderdale,FL 3:3301-1895-954-3a57-4829 VALID C,rCTOBER 1, 2()24 THROUGH SEPTEMBER,30, 2025 Business hiiarrke. ., A BER-ICE _-'C BuriirnessType: -----E Owner 1`9arrms. Business o n�ed:1:/sv/=55t: Bursiiness LocalRion - , " r.,_.,a,aF ':r 3WeOcoun,d'ylC,erVRegl: r'J e C-._;E, Exemqption C,dde: ftnx Seats EMTR yase MR htrtea PrCAaaaicaaaBa gn 'ura F'nr Vonding BulrMhm G Only N umbeff of Machines, 'aArucdl T lfax v�'rra uM Tranger'Fee N F'Fea Pera9fiW' Frei 'tsars CV1eC1Cn'1-CV Total Rgd y..- Receipt llB -23-i19274452 Pao:id.07�2:4/2024 45.00 Page 11 4060 �e.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners u �r It"nDeSantis,Govemar WII5,Griffin,Secretary db' 'pr w , DEPARTMENT ^ �^ yp� p OF BUSINESS q J�yI TE F�PgLPROFESSIONAL yyOry'���pIDA ry N ry REGULATION DIVISION OF IHOTEL$,AND RESTAURANT THE NON-SEATING F9Q`DI w ( t � I �I w LICEN D�uNDE THE i 2/9 FS;, � � �S AC y„� '��„ o �jj�j�%j / �/ I.#Cl lwl IN Ifi#I F$�I � d�i��6 7' EXPIRATION DATE. D C IMBER 1,2025 Always verity licenses rznline.ut IMyfloridaLicense.carn ®w ISSUIED.:10/25/2024 Do not alter this duacurnent in any form. ® This is your license,It is unlawful for anyone rather than the licensee to use this document. f IIrleteiiir^�Il� ul�liEg Cit of Pinellas Park BUSINESS TAX RECEIPT AL&' °P. a 18OKLIGG Lrcensa issued in atcordancle with PINEILLAS PARK,FL 337 -'1D. neguuladiDn udo°/der the auit�horit-yaat ctrapter 727-369-5647 3.3 PN rielilas d a nk,code et ordinance Business Name:: G A FOOD SESw'ICE�PPAE.LLAS Business Location: 12ZOG3alw;D CT mailingAddress:, ta3003 NO E7 57 PUER.58URG,FL 33702, ST PETERSBURG,F'L 337G2 0,wrier: AguwarBarrower Li,cense U mbesr:: 35451 License Type:: Manufacturin g issued Date: PJ30)2o,'m classification: cor main ialR E:xpiration[Date'. R/30y8o7s Eees-P°,aid: �I,L70_00 TO 711 POST'L?IID Ildw A d.ili56ll"IICYwUd"OL S 7P`iU O'L Page 12 4061 mR.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Florida Departr,nertt of A,grioulli ufe and Consumer Sermes iDil%gs ort of Food,safety ANNUAL Foo'D PERMIT _ C mpber i00,Fia,ridz uCML-2ers tF c,.1 Ride CIMa ter mK-4.02'D FYrsu^wcHz e tlF.wi.iEay VVUL7aN SIM VPa'ON fs ilW;r;Zui-55tC it °�n�^m.F7�r;,P!F6�7.i,�yrxow° March 13„.,2025 PERNIff TYPE::313 PERMr r NUMBER-add&R-2183,714 FOOD IEtdTd'1T' HUW i E,fd:42i5092 G.A.Fred ssrvw cas ar Plnelr'ae CoLrintV iLLE' PERMITTED LOCAMM8t ADDRESS: 1220D Ung iCT N., G.A.Fo oo EerrrlLes ct PdrmeN *CrcwmnYPy° ST PF21srsbn_urg,FL 33716-1Er3 t220r,32nd C7 S'TPetE du,urg„F'L'33-'715-13YG3 The attached perrmmft must he renewed by May 3 I. 2226;.. TMs anp/TLial food,,permit rnou.ust be,detached and shah be displisyaed in a ccrmspiCUoous location at Yir^He:perrnihed location. FaMrure to conspicuously display the pernmft n'mar,d result irs for-A,3tat�iion of 5K-4 020,'F-A C. This perrnit shall be rent-rmed annuatlly..A late fee oF'.`i+1 00 will be inipo,sed if the rerawoai tee for this 5nod establvishsnmenvl:is reoeirrred o0ter time renewal date.In accordance with Ghapter 505d F..S„faflmrre to rren rwm W any il7p:1onm;p6iste renewal rrnapy subject the foold,establishment to administrative-fines nct to exceed,$5 000 andior pesrenit su spiensxm.IRUle SK4.020(7)= F A.,C,n�Ldre.s food establishmnernls to notify the,dEpartrnent within 30 days of closing our dissolution.Visit Imttps:l rmc iperrr it.f'dacs.g r tn.,renew cus dissolve this perrni:t. TH IS FOOD PERMIT IS NOT TRANSFER.0 BL'E F C P C,s-mRaa m F Rev."IW24 Florida Cl"epardtmerwi of Agriculture and ConSUrner Seroices, DNluslion of Food Safety ANNUAL FOOD PER14r IT Crrvopbem'ScJ,Fror sctahuuuesrF'.2I FRUmm CRP,',=,fer SK-4.0ZZ FR rre�AmnunIarau:ve Cost ff..h.Ct rii,rlu"2''45-5-szrr I ^nmuWW.Fn-C`.3.� "( WILTON SIMPSON c0wu„mwiar IONEux PERMIT TYPE':3 13 RE'NE d'BY:May,3'V,2028 FOOD ENTITY NUMBEIR:421800 LOC TlOFL: OWNER: GA Focwdl Services of Firttellas C'cUnty7 ty.,.A Food'3Ernw-mces of IPINnellas County LLC 12200 32nd C7 N 12,130 32nd CT N, ST Petersburg.,FL.3,3F1f3-1803 ET Petersburg, FL,'133TIB-13'if't3 This anneal foc W perrmpoiY rniR.St be detached and shad be,displayed,in a conspicuous toc rbon at lie.perummitied to zotivarn. Farduure to ccnspic°mucusly display the pes nii.,rmayr result in adnwn,isirative acl;ian^n for dsnlshorn of a -4-020, F A uC. This permit shall be,r ekye,smnuaffy.A lxie.Fee of S10D All be imposed if the rena m:sli tee for this food,establvishmeni is Tece' r rr - .per the renewal ate.�n suor dance�ewit� . �apter ��..�,f3flUre to re,nerwr or enu immc"cnmrp ete renewal muma,Y subject t`n;e food establishment:to adsnirrut,st:rative tines not to exceed$5,000 andior pennmil suasper^ey m.Rule 5K4.020(7), F A.0,rep+vires fond establishrTends to notify the diepartnient within 30 days of closing or dissolution.Visit htt,ps:I.N,00l,,I�,permit.fdacs.gov tc renew ors dissolve this pernit. THIS FOOD PIERMITIS NOT TRANSFERABLE F C IW CIJ-rr"4414 RF'"..IM4, Page 13 4062 nw.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners --..........._._.. u"p�' 9an�1W�'k,��rH nma U r iUlu per;--�..,�,,,�, ����.� ,.� rya "W EW�a V��� u o- m �7;fi 4�� tl �r�� sf uMa rrWl��� �. ( p 51 0 �� � � ���r�'d�. � 0 4�x���b�l �i���o� �� ��a��a�w���� m,.. u uutr6 ,0vfr✓ a'il�i di axe u :xr rirr�r ,i�tl,wm�iG �W`i mY.PwWrJ, J,awi�an ran w ry„ �.. y p 1" ar l(Nrma 4; E. NaW'�anwre��rr� i.r I"Awl"ffklty"�ud hn , r r,ruriry U. GA,FFm�woaka;nY'°ii co,0 aw'. w��oV yqW,,.LC rrvlM ,aun'atiwnNw�o.na ,VN �iH�'tl�d� ',0wa"ai�"uuyW'mrraas�p."h"'� �'1'Sa�..Ni�k wd Nar'u"Va�a,a 4& nrVn�4un wta hS' -- .. .--... .....—., ... arttr oui . �� �p r wlar��uoa m�rruwm aa�r�w4wl�wa�wu ... �,,.�raa �,,., � I rwarr u�Nsbarnua rr0iwem Mew �o�NO ra 1r"24,S++cYYB'ul 3'091d:u 0a F,64w.�r,i nr _,,.��n m ������� A Via Intaw,,,I AN.'aIOCj aY y ���:iYq @wJr.IlJlla BFNrNuTf%".�141i k;'JN IIY�'+�pfF+"�� . v arm aua�.,a a a,vphuia u'wmaw�fl ad pgwan iaa aimrrurrFa'tim au aw wuiwiv as w� aiacM ak MON u� . a w a s, mina e� owu r ir,?mm iw°aka uDaP ko awl u�limw ,alp a"atlalnW]a� nawwapIw0we4 LA"ry, nKAr uPuiahuamam aaa a,. weer �. AV:0mr4MNr nadjV#W4,AINaubawna.wa4au,)nououo rag 4rnW`davum aq'wAwar�' awwiROOM,Ymuuwaay wigwivad zahuronuM"iuVw Ikiau��io�iw�Yawa '��,uu4,���W'�w,mnwrmoaaxiaayaiud�P^ " a�wmau a v a au awaw mau�dw� immakirNaamuu ma wu a a"hont Iwumi;�+npm,"'uu!�uil uina u�r�0ikii �uw,hmoaN au"uua4 a�(�ttmn uadl�aau wr�aHita Oa Walk"* VcFdOW"Ilan, ;u�erl� wa�aNawux�,um a X aaww wan IrntlNA famq"mmokiir2 Fa aalray Iopirr>ewuamf4wil uma you!41npi wolm r Lo uniwvj4 wro p,ck a p, �atlw pawY miw uu aou iawnagp!` 'wM �d Wa .n a Uf O ClOict Caw ft, mmuranwuw'u�f @wig,rra�reaaU �r"u�aY� "m uum rah u�NFUJIN aaa^laa l,'lurw W bie,F%gam Irt AJOA O araaa,wregaPowoxa E Par(XV)vwngy ON Qnm 6m-Avd IIIIro,Change,M,qo,% awOflpvaa"tk',!id��9�aRh�Yo blanaa Na4�a4vi��9"u'ball�urk�"h� ��Ivd�v�ar�uYm�gF9H�'�IYd"d�J^s«xd+,Vikw4iHr'� _ �ad�+riw ar�ym� r �u � ay, ( OFA _ Page 14 4063 400ds RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners u.G DEPANI'VAM 09,AGAiCuLTuRE MCUITURAL.MARK,61ftr�l ,SEWICE USDA AUFAARI QAaA.PRAUT1 CPS PkOUAAM, IP.A.tA(JIVIS&bN LICUNSE C0011 PLAM NATIbNAL LALCNAY UpdIT'R (I--d Jd.,the P.nishabk Agkidt..A Ionia,IrEkwrii Awe VN C—.dtfiies A.t- UA.C.40.-4W60 A M T&I rl Sw P 0 242 washin17 t be,2LY250-02a2 ( 8 49&1 1.LIC04SE NO. 2.ANfflAk8A1ZYbAfL A.NAIU9tr49(jSMNLLSS &.No Of MAnCHiS VJ2 Z05110 LY2-19-2 Wz VkE'Si-q AffoD PAOZ H F 002%S1 revi C E LIMITED LIA1210TY 0 CLVJPAHW(LLq ATIN: kh..d it A V 06b 9CRAC9.9 Of 1104EL LAS P'O L&L"S19, CoLwTV 1.'12 Ad. 12AV 22bal LT NIPC I'LiksgURG,A.!27n' L.4clAgEL. V.PA.CA Phanwm(Wj BN: 511 M DATE ANCOAMWAI'lb.110-I 5-2WAI NAME(LAV-FIAW'-WbOLE.INIIIAL) ITILL JAGUAR.60AAGWEA LLCM:. fi KENP&THILOWAY= MAMAUN SEAN LOLKAHOO RIAPdAGE4 LANEST KA2M1C.R,j4 IPALSVVENIF KF.NhF,9T4 1YbaaA?,C0 A 1AArdA81944 DCBRASwAWS txlcui MIPLIViL.E.MM NAPAL.AMO CUKANCIAfS: ai rucu mkelcic ii POW S&MCLS UA VOW SERwiU8 GA Fcvxjs .UNMILADOW 8UNWIL"AbOW rAMWV CIF 4401JI&M 'rhis is 10,cerljfy thal the ai�m is fir"sed Lnd�1hr, C=�;fihas Aat"%921a.la harde ftesh a:nd ir—1-ft...d xer uta6tVzs as a--is—ummrcMtimn i..W.T ds w,andebu.hmkiwi as dvfirmd in said ACC urdiih such gaine as Ifii.5.—is—p—doo,—ok.d VV4�11 AMENDED tq: AEFUTV AUFAW91RAf0k FAHR 1PADkPRACTICIES PR=AAM 1.3 C. Evidence of GA Foods Financial Capability G.A. Food Services of Pinellas County, LLC, has never filed for bankruptcy or any form of Reorganization under the Bankruptcy Code or has ever received any sanctions or is currently under investigation by any regulatory or governmental body. Page 15 4064 4��dsRFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners With its strong revenue base, GA Foods is a financially stable partner with ample resources and cash flow to fund new growth opportunities and operations. GA Foods manages revenues from its wide base of customers, which include military, child, and senior nutrition, as well as Managed Care and other health-related organizations to guarantee an even cash flow to support senior nutrition programs. Our financial statements are uploaded separately as confidential documents, per the RFP instructions. mm is ad(°tliii,ti iunallll coin' liiiiruirriatliiioin of ouirrfliiiinain6i4 calls ally liiillllli t. , a IlLetteir of Good tailn i°fl iln g °filr uirmri ouirr Ili ailn IIN rjl iln liii ilrif tliii t ii t liii it f llll IIII ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. FIN rya k C.. �� lr a raxtiamn'Wikbaorns SesnliDr"fie ePme,sidant P1`4C Bank 201 North Frankiin,:Street. Suite 1500 Tampa,'FLohdac 3360 April f i R,202S, PE. ,Fcad;'Ser ioes olihneRas curntyifL GA,Food services of Pin Usa County LLB;.is cu,rrent l.y in good st;an:dingwith RNIC Bank.We, repirdi this,firm as one of the ble t food service companies in the iind s°",and we feat the Principai.s and,em:ptc ee s.of' Foods pDasess bruad ex.perienoe,,fii anciatl re9„ponsibifdlit( arud high inte,gjiAy.Without reseryeation,^ e highly recce mend GA Food Services cf Iriineliea County Incarpaooratedas a par .ner. GA Food Sewvices of Pinaltss County Incorporated mai:ntains;their operat ing accmounts with PNCt Bank. T'he,accounts ihawe a currentidaiance of appraximately$2 miildon,.Tihe con!'tpany has managed;their accounts and part cradit facititi"es in an appropriate manner. Please note that the information an,d opinion Provided acre gl en in conf'awdenatlakhyfar yous use ianL°y and is f rmish,ed;as a matter of business courresy an the+�mpoarassad urrd%erstam�d in, that no,resp ins'ibai,ity'is<aRsuniedun the part of:the 8 anJlk or any of its aff cars whether in t�>owrl,cuntract rar atherwiae.. Please m=a l me at 3,21-626-2390 if 1 can be of furthier assistance. llincereLy, a r r a Braxton°i ifhiama VP-Relationship Manager Braxtcrn."i il,liiarn:s prr,c.craovii Page 16 4065 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners 1.3 D. Evidence of Capability to Maintain Food Service Program GA Foods has the proven capacity to produce and deliver well over 50,000 meals annually. In fact, last year, we served over 15 million meals nationwide across all of our operations. This scale is supported by our large-scale, USDA-inspected production facility, our 6 kitchens, and a dedicated fleet of temperature-controlled delivery vehicles, ensuring efficient and safe distribution. We currently serve more than 60,000 home-delivered meal clients nationwide and have extensive experience managing similar programs funded through the Older Americans Act (OAA), including partnerships with Area Agencies on Aging, Medicaid, Medicare, and PACE providers. 1.3. E.1. Past Experience in Meal Preparation, Transport and Delivery. As mentioned previously, GA Foods has been serving senior feeding programs for 52 years and has the bandwidth in all aspects (facilities, production capabilities, staffing, financial resources, delivery fleet, etc.) necessary to meet all MCSS Nutrition Program requirements. GA Foods operates five production kitchens in Florida and Georgia, including a 190,000 sq. ft. USDA- inspected facility in St. Petersburg, FL, and. kitchen in Ft. Lauderdale, FL, capable of producing 1,500 meals per day. All facilities follow HACCP protocols and are in full compliance with Federal, State, and local food safety regulations. Our delivery operations are supported by our Delivery Care Team (DCT)—a professionally trained staff operating a fleet of temperature-controlled vehicles. Each vehicle is equipped with GPS-enabled electronic tablets for secure signatures, real-time delivery tracking, and route optimization, ensuring accurate and timely delivery to clients and sites. Frozen Meal Packaging: After assembly of meal r NOR trays frozen meals are packed in 2- or 3- compartment CPET trays, which are specifically engineered to separate food components for maximum visual appeal and to minimize leakage iVl „MIRE r �0 IS ����t�� 0 �r�r: try �� between compartments. The trays are sealed using ,% N „ the ProSeal GT 4ex Twin, a state-of-the-art sealing machine that creates an airtight, secure seal to prevent moisture Toss and ensure compliance with oxygen transfer standards. Page 17 4066 e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Sealed trays are then passed through a Mettler-Toledo metal detector and check-weigher, verifying that all meals are safe and accurate to within +/- 5 grams. Following this quality control step trays undergo a final visual r1URIrr' ' inspection before being placed in the Frigo Flash Freezing Unit � where they are rapidly frozen at - 250F to lock in freshness and food o integrity. IuilYil9l�ll�h��9(A�P ,� uuuu uuu i l� i II�7V�'au/of� Each tray is labeled to allow clear visibility of the meal contents and easy access to important information, including: f • Best By date Packaging date . List of food items • Storage instructions • Instructions for safe thawing, reheating, or reconstituting Frozen meals are then boxed and stored in temperature-controlled freezer facilities until they are distributed to clients. 1.3. E.2. Supplies & Labeling GA Foods can supply condiments, beverages, and related items separately priced as required. tlIIIIease see StmppIIIy Sllheet° at.t°acIlhuirvieint° liiiiiin "Tab f Our frozen meal labeling includes heating instructions and best use by dates (good for 15 months from production date) on the top label of each meal. Additionally, our bottom label identifies nutrition facts, meal ingredients, as well as possible allergens noted. Below are representative samples. SAWIL.Ef"ROZEN didE mm L. LABEL. DE'F'1C77NG FIACKED ONYBES7 B Y DA 7ES ' r iuu,ulwiwu71N1uuj6 u i Page 18 4067 400ds RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners SAMFIL.Ef"ROZEN MEAL. LABEL. SunMead'o'w'*` Frozen Meal Labe"I's, Tiop Label N 30 - 35 Ain 9.1 ft I I SMS E I'M 113,oftorn Label. ............................ ........... . .......... ..... NiuIrItIon 'Fa "tis" ............... 300 ............... 101 . ................................. f lid F'RZX,7DD0,76, Page 19 4068 di.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Additionally, our menu inserts in the frozen meal boxes identify the meals within the box, and thawing and reheating instructions, and our toll-free number that your participants can reach out to with any questions. mm A '1L. mm : mm di mm mm L. K17 AdE-NUINS ER7 5D Vegetarian Delight 2501 TMS6W06O foods BreakIl r#mgJt47'rru9hi piano Deana,crarr ber,Ty pineapples,sunilcaaner kemeir, Thawing and Reheating instructions and juice.. Your Y dalth is hipe-laant to L6,Va are&ar9t ao VhakF muw°e yrau rom—g&.M rob,J amCeYy jptat lced w h6rr.y..Weore r n rrermla and aid,,Mod tle@r e l ilarraman B&M with peas and carrots,zucchini,whole wheal bread, ba mat oanatMle 3t Wait]aM DRISeMr aarlgalinee 1s d1smwaged.or maela margarine,and appMesauce.. eTrNed Omwed.rurar t*A 13A Foodo for a FREE roplaacerne Mi:. il In QWrida n SaUGe www;th diced paints and anion, ar;anher�ry appdies, � � '� #$, Nate.'I ,not be Mt. whole%%,head bread,margarine,and ar frui I ruip.. FdNH.rwn it til rmk:'id,,.1,ar—mf m:Wp IW'al,,81,per d sd l 30-M Mac and se%th Vegan ChartzKN wwrilh lm hied vegetablds•,whole eerrrrgta r.rhhtlll ila'reerrkrml Ierorlar du rm•reO&.s 155 F. ^wwhraam dread,srunitcwwrer kernai's,andl.a fruit.:cups. Bake tmrsnal ml 301Y7 For 36,-40 n inmaef,rc uMil Yr°ke?rruwl len"Patakee readlee 1e5'17, E 39vothweat Dean nomad Cl a4nft ww"elh green Kearns; and red (peppers, f7 rnrmn rrrdarl t:ar d�'AWlly,kttMxy 1k'mru,art rmre r,vuaxew4 er^rd Y»<wur mcrrwms Yrzw;M bt, ipspars.con chile,Buice,and sandwaichccakies., r'errow,-.Elaucuarefuiotasc rlivdam... Juices and Ill IN �111111�, yuu'f relebgermvml for 2A hour. � Fe.e5dlk yrcmf 3kdrrp,�i�miakwrz�Gidrwa, I-eCrr, Vr5.eri&,ay Mwerol relmo It,lyre llaf.wul rrm lyre rmwlvrh. Nobo;lr,yru use ntiteyrrlrrpy✓calf Thtmwu ytw(brawl iri V* rrr lr"ilstLftl,affix imrhlh very cold reah r mYrt�r MAklw sufo'16 dam UdlUll mlef in m hler der. ,� f yY vawvfin 5 days,af t1waMrg. mw rr-iny_y m rre wwfiiak 16 f� 4s F`4` C.T011Gri'I"`'.V'WITH F')46d EETES,'ELEA�SE READ: Fur peup'dm,Malw rflaab-tes,Barb ltydrmme imake aom veyelables,@Tuft,Ile gume.,,,, Whbke-Vfew1 3,moue rk b'y prbrfwrrlh Ym prererr,5d:9.Fr dds vuiah e2dLltdd muotf^a ayhauld he Whi umreh mypmringly.The rawarduem;m rAi&9,a"a I aldr�aaaw'hefry 6rlUHO&IN your bdx a c u Ym rrakY�,au{aaam ar 1r"r�'rrvrmy mnm rwE lr mwr Id rtnyrmys�earwwull yra,r vytir ram, edirwpi y—rclmreL m rof the rrrsds yarru eat_ Questions a ®same arr prra ed auwrrdlowhillYy sub-AlluYlanra n my 0aa m"adL QfdM.2 Ik5 tlT � " ^ gi Fiwr m y or GA Frr;ry'x thelre ref hl wr.[7rmd;rrnrertau3koar mrwJ Ln�yuwpye r'4ekew3ailidfr s.",w nwddhmrnaw Vasa p'dlity pk mom+iki:r,^n bsil.Polity CxhArmr Am Yfhwfw+x:Fl pafdrdm ururtiarpdrT'dr_`yr•taarm4ewP 1.3. E.3. Delivery GA Foods' Operations team utilizes "Wizzy" software to develop the route schedules for deliveries. This program is versatile as it allows our Logistics Managers to tailor routes to accommodate variable days and hours of operation. This software combined with the years of experience GA Foods has in delivering frozen meals ensures we arrive at a consistent time to all locations and within the time window(s) they request. GA Foods uses a technology for providing 110-120v power to all vehicles in the fleet that is independent of the vehicles' engine or electrical system which guarantees every GA Foods route maintains precise food temperatures for every delivery. Cres Cors and heated Cambros are also on board using this technology. Each DCT is in constant communication with the Central Base via individual cell phones. They also have digital tablets and vehicles are equipped with GPS tracking devices. Page 20 4069 4��dsRFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners GA Foods Fleet consists of: • Chevy Savana and Express 2500 series refrigerated vans • Chevy Savana and Express 3500 series mounted with 12' refrigerated and insulated boxes • Dodge Pro Master 2500 and 3500 High Roof Cargo Vans • Ford Transit 250 and 350 High � - Roof Cargo Vans • Isuzu NPR 4500 18' Box Truck GA Foods delivers all meals and associated supplies to Monroe County Nutrition Program sites on a consistent weekly basis, with deliveries alternating between overnight each Thursday evening or early Friday via refrigerated box truck. Deliveries are handled by a trained member of our Delivery Care Team members(DCT) using a vehicle specifically equipped to ensure food safety and product integrity. Our DCT team member possesses a key for each site and is able to make deliveries without Monroe staff present. Our DCT team member takes temperatures and records them for each delivery. 1.3. F. Practical Application of Food Service Industry Laws and Regulations GA Foods demonstrates its commitment to regulatory compliance and operational excellence through the daily application of all relevant Federal, State, and local food service laws and regulations. Our operations follow Hazard Analysis Critical Control Points (HACCP) protocols and are routinely audited for compliance with USDA, FDA, and state-level health department standards, including those outlined by the Older Americans Act (OAA) and the Florida Department of Elder Affairs (DOEA). Our St. Petersburg facility is USDA-inspected, and our team of Registered Dietitians ensures that all meals meet or exceed nutritional standards using computerized nutrient analysis software, which supports accurate and efficient compliance with evolving dietary guidelines. GA Foods maintains a Compliance and Legal Department dedicated to monitoring legislative and regulatory changes that could impact pricing, product formulation, or methods of service delivery. When significant updates occur, we are well-positioned to provide technical assistance and consultative support to clients, including impact assessments, cost projections, and recommendations for adapting service models. For example, when sodium guidelines were updated under the Dietary Guidelines for Americans, GA Foods proactively adjusted recipes and menu offerings to ensure ongoing compliance—without compromising taste or quality—and communicated these changes to client agencies with supporting documentation. 2) Three (3) Professional References, Present Clients of GA Foods Page 21 4070 te.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners 1) Central Savannah River Area Regional Commission ("CSRA") 2626 Walton Way Extension, Suite 300 Augusta, GA 30909 o Debra Minor; CSRA Area Agency on Aging Director; 706-210-2000; dminor@csrarc.ga.gov o Description of work: GA Foods is the AAA designated nutrition vendor to provide congregate hot bulk meals, home-delivered pre-plates, frozen, shelf stable, picnic, and therapeutic meals to 19 senior centers and Frozen home delivered Total Meal System (TMS) frozen meals to homebound clients within 13 counties. 0 7/1/2022 -present 2) Council on Aging of Volusia 420 Fentress Blvd Daytona Beach, FL 32114 o Terri Karol; Co-Executive Director; 386-253-4700 x 212; tkarol@coavolusia.org o Description of work: GA Foods is the AAA designated nutrition vendor to provide congregate meals, weekend meals, therapeutic, home-delivered and picnic meals to 7 congregate sites and meals on wheels program. 0 01/01/2003 — present 3) Hillsborough County Department of Aging Services 601 E Kennedy Blvd., 25t" floor Tampa, FL 33602 o Lori Radice, General Manager— Nutrition and Wellness; 813-274-6852 o Description of work: GA Foods is the designated OAA nutrition vendor that serves congregate hot-bulk meals, pre-plates, frozen, shelf stable, and breakfast to the agency's 10 dining sites for distribution to both congregate and home delivered clients. Home delivered meal clients receive GA Foods Total Meal System frozen meals. o 1/1/2003 — present L.effers &Recom,m,enclationi ' t , CSRA and f o un ff ()nl Agirig & Volusia 'Oft s Page 22 4071 4��dsRFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners 0 C,EN Ai SA VANNA,HRIVERr ' REGIONAL COMMISSION 316,26 Walton"wtu'aawy Ext.,quits'1. Aug ,GA 313809 niuii rut maw �,uu tui rr,utro� (2 �210-21 9.fax l206)210-2 6 Febni.ary 2G,,Z025 TR.7,whom,it may concerrm: surge The C3,RA Agenc-m an A&g is vw rut;irng,to rerormm end G.A.Food ser^race as a n L trotioun provider. G.AL iFood;Sens ice provides meals for ouuur wcan regate sites and hou^rnedciwnd chants like 'zalwurr'1 a The company has przvidedus with relaa,dle support,serVice and customer serdice e mr(stap of the wvar»,h.(Each cz tern thatmour nu uritionsites or our agency has its rrmet uw+tilth understanding quid Slasm,,ck G.A.Food Service is alwivqs wiRing to dis,cvu-- possible sallatioins...A.,an euannple,clients at one of ouur nuutrition sices,wwere noyt very happ'"f wiaththe pre-plated meals. Due to the it was causing iriw.attendance at the congregate Site.The logistics team carve up°e iiath an irodaa of Klinzock using haaff pans for that site,a ftzh in turn made the ci'isints varyrhapp"y and attendance increased. Anoiltef example is f�D the 6-Au Ipood Service's W otci.an works. 0, I�m�utrtC on sate staff to understand cuuaturaRy approinnat;e,anneals for our reg"w-on.The di etidarn hastens to their uemenrz,,mi feedback and wwwor'f s u rilgentlay to�i ncorporate as nmmarwy ioold cornbin•atiworn'vasfnes'as possible au nd wwnorits to stay with in state nutrition policy guideknes. ueniinz peat sets-G.A.Focmd Service apart is their proa iwwe approach t,r probler.-s,oloAr� ;.and commitment to safe,nuutriticruus h-aod for our dies. µ ,e°wwould ahso like to say that each,G.A.IFood uinimie Sereioe ernplcwHyee Ae,have interar:ted w Ath strives for open crortrmmunicationn,,helpful iznswghts and honest optnions about wleart MA warx and�wvhat w orwµt work del lw x la:a USt4caffv and jor finardaflh�,.On a separate note,our region expenueunc;ed.a devastating storm duningSepternber M':s;a;,"d 2Q724 G.A..Food service worked with oursites ass best as possible aiconsidertgg,sate clasure:s and hazardous roadways)to deliver rrvaals,serve as nmarray hernehound d4ems as possible,andtheµy,con-utinuued to,provide hot nneals to cruair sutesthat wwere open[.''r'hey even eo_reaea de,'WeuTd a large hiprnerrt cuf 5-paclt shelf stable meals teo over affice wawith in E4 hcuwuiirs of°rwhen+cure requested the rumeals.. snie ewe The'C'SR ,Irra iopnal o arenwnnussrc=on Area„Agencwy ion Agmg°has had a°w s y pe&tiveexparienee over the past few years wworking wraith G.A. Food Service!,if'pu n ed any additional nnforrrsuaticun rngardin;g .A.FOOd 5ervke„please do not hesitate to cr tac rne. W eexe" Sincerely, °rw°,eF,�umi wm�iar�e: c'medraw Minor ZRA Agenncv can Aging Director u riurx nai rm rruccreawAgei,r.anrcw ;wwrtALAI,.lhin � ��aawau_w.nov�70���.��i�n�r�caH0,rlcr��c.c .11sr�m� rrree�urcuw° rr a.r.!w�wc The a FRA Reykm',W ran wnm5ion is anaquw en1,Prvvide . Page 23 4072 �e.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners ww i i I d fstd-Iw to fN,SERVIPOG'a v09,051A SErwrirtRS Cound l oar AgingtPfvolus @ County 4 2~)l,r;!qo Il r r its Bcx w'rnoa^orwj Fa.bruMlaw°tri, W) t7aainar BrV.sci,o, GA Fuutfs t2,?(jfl.4211d Court tviGrth saint petr r sl`nir' ,fF337360 1t :1Lelrenr nt w r rsteriirrot rrrt,q,t.irtrtl. Dear 5-81Y501'1: the Cduatr h w)Aging al'Volusia County,,hir-,�CGA� ka lWwly re'Ir inim nds GA Foods ate a roeW soi rrd e vendor for hcl,.mood,,, ,",word frarin mammals, Cutta+wqFt,("'IGA is an arfive rnaamJdwatlr in tlw Uw&.tlnr comwdarmlur i-y aswhlrh emurre:a dbstr"ilMduIDdmi WrVriOrrAVpepr te,frazrn and hranit.- ehiY vqd meals to the kiru?srt'rrwilr,iiRcatate rieriiors wn'Volusira CsawumtV.E OA 0150 pe w°dlde5 adddoana,l services for this often .ttl civil I"roittwrlatJwl-C.'IA is farmed rra hcwatSl SelylovA civ,w r d �t� i meats thw,past arid opowites rug ven dtnkih j lqratofm t&,wtkr,f which aimrw integrated wvfth sooi;sl ceviterrs. GA Fut'rtf° lYgm bf-.en,al raHadrsrativp partner"ol COA for Veaw, due to ils c miu-mmrtt tra sur4air'r '(tur 5P1)1i tr°lro pufa(6mn with quaftd,nmtuurlimus rneajh,Tfwir ritpr senlatroe.5 have been v&V �w`i1 BtFuaa made effortF to improve q,MrrP.rl[r prwadrar::,'on a mgu iw twih,GA Foods has d®rfnrorf"0raj44.t its katatl ly to ftaindk-the°ukirn�a 01 dii-mart'dw and h w w m7.w5ls,ied us in Gur succesml ul efftwf tt tO fair*I ow mOssjoin of prm°aiding the mrtloq rr'Irts r1V F!rtfaer'trs WfYh,the tioGIS th"nr:°ied to rel`rrah'i ulr lotell horne"�as lnrrng as possible !Nut atr'dV+dtt date rne,* Kjvi rarl tldre GA Fonds FrOp t;,OA ro rorytkmA iur)d 4v o wmlWV irr Vwahwsia dcmrmt*F,but al5 a Irt'✓aMvldow dw t for indow/d aaats to ri ialttrt�.rr%d ur'rfirtw their hye!.;�. TO 5uplion tltrs efft'itt,,tl'rft foillo)kming 1116110 laarals from srrar waad w�uit t'rsPwl'w atr!t,rrswmrrcsitted to direrV'yr wOW iF'rg witfr taf,A Fuduis 0 orAwoviih ran,prqg,rarns,Mznap,w:wrr.,Nutfitiwarr �wtY°Wltl�s itcathris ttatr`twGtf,SGrwoa GVs°at;mr at prrrgrarmmns uw Terri Xar'raf,Co E:arttautly@ Wector.".tF0 Pre ar.o urrrd corm Aging has laeeir proudly%mvirE t+' rtsira senicts T'rm alien ast 60 yrrttrsff if m of COA is to errrfrh the hve!i mf ouw most, prnvrrdin needed sor°arvai`Ie&tbatw Mlow them,tw.a,r'enaarn saFral in Ihr4"'tr wx1,lw rrlwr',° °IW (,�loa"t fmrwar d to srFi,flm.p^w rtra G,Ft tiaras our,&einiors. 5dtttt tly 10 �t r a l"Cirri 1, C�rnO„t t�F wmrsrtn' O It w t,n¢ Date EWt llm`tc Knlljc,CO-iExecsurlAwrw Di;rradoi bait*: 3862 ry 4,17C)O Fax 25 ,6 r O .c ny°olu'sia. rgl Page 24 4073 e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners 3) Certified MBE, WSBE, DBE Not Applicable to GA Foods 4) Criminal History Verification GA Foods, in addition to its comprehensive pre-employment screenings, assures compliance for direct-service staff with level 2 DOEA background screenings. rim,irial f i'sto r ° e fffc do n� f:''roan, and GA f:''t (xIs 1-5 O m,plt e . ffestatio n� f'o fft ,s on� Me next page. Page 25 4074 w1pp "EM6, ��!� RF4592— Food Service Meal Catering for Nutrition Program Wfoods QWA Senior Nutrition Program For: Monroe County Board of County Commissioners 1,�'CVNSLVE 110 C"RIM1N., .. BA("',"',Kkj'tR1Jt N'1)(j1F,,C,7'K Plomme, benyNwe, a ("rinnind liklixy Ekwks,"Nurd (Ju5ck Aill be TIM 04N y4XI PIMIJAI'd h.3 k1W i,n lkxnte'd lxi'weui,you asid d-w Congo dw comAy imay 1w4pe.9 a(71 inikrud H'i&1my, Oxck (Ax ccmimmimd' Pus""Imyse-A) al, arky Risrx'1111ri,112 1,11c 'it]19111"LMLEN! yol"T, cvmnumcl 1"�:mt sim" L"Lad. I Ime'read ffit and,tunder'sim id H ansipkiLA"y'� L ".1gree,io H. UR Uebra,Silwars,,k,q[. Vriqxmsci �3"hidud Name A,17TES-FA IION F�MPLA11:1ER AU li 1 0'RJ 1 "' h^1,1 EMPLAY'VERS&ru rcqukv.d to mm'11"imills" %Wb=JA '6i%'ftwitimicilitig t4i, onupowt.wuh Ube pTwwhwds of flespon,435 and SerAmi 430,0401 flbvida S14jAA11V%,. The 10ma IMMAlm- nwm-% Nny I xI Or Until MT111ed by Inha to Culm"JULI 6bekyp LjUmd scrucnirlgs, .' pen"ix including 11ul lirl"l, liinited, lio, "k.,uma A6oncies mi A&NA&g Ankl Rc.%;au.rc,,e Coflxms, 1zbJ Aguncies, and, tkuri, ca ntraLl. din"nufly ndziamdy WAh 01c. Al"filizi OIME and niny mwLlmmw r I Lisa wm wwm enulyi whkil hine%'f:inp10Y0e4 Or" whomicel, is m'11&'Lfircct%ci v'icu ImuNviLkm".See Scclim%433.02 ailarl,430.0,44,14 Fla.'slats, ,A dh%%1.YLIq WAjonum I R yews otap"WasbW Me',,punmtla 11)a P114,11,1111 ltv'iwov i dt,icn, in dic cum#,hus dixec], ru'l,c i,w,],.i,1i,tL,,eminxt wiffi Ike cheill"'s,Lk"Amp,zz'cus, fuitds,jx rwunal iik"ni,filkadmi in Scrilim KI 7.568 FAVO.-Eurii" ako NdMIN bw e licA, kini'imd Lam,Like vxr a siarli"I'm ly titk.,YJ pe'rson WbD i%'ru,iminmijhk An We Mmamad qmmsmmm W'duo imarup- , &rkt supLI'ViAars' o'I" e'd fisilie",%", arld 1mmlhalleben' and A;,iy iu,thcr persKin %eeking g�Lirs' who is exped"W'I Im'."a,wa oAlickse,rasFunsab"ifific%nut y rl"'41i1V 16313 CIT'fiILM'14t,prokmil rMcut."11 far iv-Ld�y'ix Scudell's is (20214). As t1w ihify tjf.. G.A.Food Surozeswot kirm Km tauril!'O"LIC kiciftIL-AL L22W A2nd LP. Pctmhur&PL 216 jale.,jej pLqmIty,41"firva.1"ilry,1, behf.3 siftmens,Lsq. - ' wmvisis 7fisie,6nwczriwhlfill"n ChM 111c Ameemanted ent'okiet, ' rofta 435 aful 10mmmi 430AME cW&c Mm-i'da ISMUwAn"rupM' %Jkrrqg Inne'l.2 junn 2�0201A signavou of lute Page 26 4075 �� �°������ RFP'502— FoodSen�ceK4ea| [atehngforNut�donPrognann �� U������� Senior Nutrition Program For: Monroe County Board of County Commissioners DERAMMENT OF EW AIMS BATIMA1,01[ND Hv (None of EmpWyn-) Q Code Pago27 4076 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners TAB G. TASTENG, SUPPLIES, AND PACKAGENG QUALITY GA Foods is pleased to submit meal samples as part of our RFP response to Monroe County. Included in our submission are the following: • One complete Shelf Stable meal box • FRZ 878, Honey Mustard Chicken with Parslied Carrots and Diced Potatoes Frozen Meal • A mock Total Meal System (TMS) box demonstrating how our frozen meals are packed to eliminate damage during transit Additionally, we have included a detailed supply sheet outlining all requested items, including the procurement of fresh fruit. We appreciate the opportunity to support Monroe County's nutrition program and showcase the quality of our meal offerings. Pictures below represent items as required within the RFP: _....... u� i ,roz i 7US' Afleal Kit witly Box `c i f 1�5 11 .. /%� 11�1YNOiY!'1➢uli r ,' y�%f� �J� / ri 1 ,vv r Page 28 4077 �e.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners Shelf'Stable Afleal Kit witly Box Sample I I SuppIIIy Sheet f llllIbws oiin inext II"page Page 29 4078 RFP-592— Food Service Meal Catering for Nutrition Program 400 ds 421A Senior Nutrition Program For: Monroe County Board of County Commissioners ORR ^� 1�11!111171W,i " , �Jj, Mopiroe,Cou nt.y Swill lyhem Priciq Elfectiwe::71112025-Ogi3D12'028 MennHunnter ntscrion n U n i t id:H6,eds u re Prk)LL quan4hy amfflakw camet,,R pNaf I n.slant(JU11491 1 RKMIJ613 C a�lr>e?.D e,,,a f�I ZVI rs 4 D I'15 DI Us 1167AD IRPMLse TBa RMOGMS Tea Enlish hmiWml WISt,ci 6 "7.72 MOGWOR 310sm"g)Mfinn FII:RL-eS5,Pnurh MWI.Mq -Ta-6-2 AMMUSER, PODIellintRannrT 2Uwd n4&Aj DOO '�36,40 fflv3G2434 E* RI "j-13S Pc CITESU Chunky EDIl soor 60 fRI'MMU , pCKCjzhUpIMk5 :-2 T IRFOXIM '�34.7 7 zvwmal pxn 71 piwossa K,Muslaid SOUCS JF250�, SOO a.2 leeks ff;M) '2W t2&20 PC pepp"61MOM 1 t"T,CS 60DO $S2.14 im Leinwkim 20UktjFL22j $91.23' , 7YHX2119C 1,105 a E U I DDK� 3003 tfi.20, RI,4XGG74 (Fpa,,j 20M 7CMOCOG46 &rA I re all 11 Ntrd Eelm.l'i N e Cane Ir.00 Haar SO $M.411 RMCC22HO MITER WHFTED SAUED SS CUP REF 72 W 0 *FA 7s NHMES27 Qwkers Saltines SOWrz I F4*1 Sw 0.34r. Nilk 1%UZ Fit 3 '1 $027 Rpmffias 2 '14U RlIFUM1.7 7 ffilk�111%HPI U#.Vk5(DTrG) I ltMS RMOMSES INMUDE,Applo[Red 12ms tEG.211 Mr. $Ss.�Yl XVWI477 43 SUP00,0004 HArs Papu 104 RM%nd(k.030) Soo �24.,rB —f.-?—IE SUP1109925 DOW $21.43 SUPU100175 Ewe 01"era vZOPI 40 $3&77 SUPODIT-314 aYmesClea;Polyft"n Pee-Mer:l Soo $4,85 sumaml& , CIR!,4m IPOW Pawft Ree-Lwbr2OM0m I I �4JRS SUP90,054E Hmres HoutlanIX4001 O,ks MM $S5.%F, OwMay,", IHVyUA'2SGA25VK425Aj, 7 $azee SUVI0DI0IJ30 'Jnu Can 4,0 HiU-Exha HBw7DuN:1 25170NIS '10 $21201 SuRn as am —W—OE SUNNED A"&L -KBSOJ S, "a.83 supaingfial immemals Paper,Iv.'s9% "Ima $43-43 SUP0,0004 Nil";: ,�,214 Soo Kaf."', SUPOQU'R27 Har�d. ;k ISO *.29, SUND[03 altx ��&ILDIOI 'I $A,34 SjuFDO10,112 Dmi 1. —1�1—24 SUPORDSH V�Wwln plaslx � ' 1 — s-.—n, sLlw,opaLlwacwaquatF03;4.M "in 7a 67 svaoniaq rlav 5 Camplffllitx Funim, (X&Oj 4 $34.E5 Page 30 4079 1e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners TAB D. DESGRERTIGN OF THE GREIRATIGNAL PLAN 1.4. A.Description of Operational Plan GA Foods delivers all meals and associated supplies to Monroe County Nutrition Program sites on a consistent weekly basis, with deliveries alternating between overnight each Thursday evening or early Friday via refrigerated box truck. Deliveries are handled by a trained member of our Delivery Care Team members(DCT) using a vehicle specifically equipped to ensure food safety and product integrity. Our DCT team member possesses a key for each site and is able to make deliveries without Monroe staff present. Our DCT team member takes temperatures and records them for each delivery. [)&Illiveir„ S6lhedtflIe f IIIIIIII Site Name Address Delivery Time PM-Thursday/AM Friday Key West 1400 Kennedy Dr., Key West, FL 33040 7.30 Big Pine Key 179 Key Deer Blvd., Big Pine Key, FL 33043 8.30 Marathon 535 33rd Street, Marathon, FL 33050 9.30 Key Largo 101491 Overseas Hwy., Suite 4, Key Largo, 11.30 FL 33037 GA Foods will utilize two facilities to fulfill all aspects of this contract. Our Fort Lauderdale production facility, located at 1750 W. McNab Road, Fort Lauderdale, FL 33309, is managed by Unit Manager Tonya MooSue and supported by Director of Operations and Distribution Neil King. Both individuals are ServSafe certified and oversee daily kitchen operations to ensure food safety and quality standards are met. This kitchen has the current capacity to produce up to 1,500 meals per day. It is equipped with five (5) commercial ovens, a walk-in freezer, three (3) walk-in cooler, and an Oliver packaging line. The Ft. Lauderdale kitchen will be responsible for preparing fresh holiday meals, cold plates, and sandwich-style meals. All meals produced at this facility follow food safety procedures outlined in our Hazard Analysis Critical Control Points (HACCP) plan. Meals are cooked to proper internal temperatures, then rapidly chilled to 40OF or below within six hours depending on product type and density. Once chilled, meals are portioned, sealed, and stored at 360E-41 OF. Cold meals follow the same packaging and chilling process, exempting the heat step. All cold items are individually sealed and packaged to maintain freshness and prevent cross-contamination during transport. All our frozen SunMeadow® Total Meal Systems, Medically Tailored Meals and Shelf Stable meals will be produced and packaged in our St. Petersburg 190,000 square foot state-of-the-art food processing facility under the continuous inspection of the USDA, Food Safety Inspection Services, as well as the routine regulatory oversight of the FDA, U.S. Military and other state and local health inspection authorities. Our operations at our St. Petersburg facility are led by Mr. Lou Hurd, Vice President of Operations. In addition, Mr. Robert Goucher, Executive Chef, oversees Frozen Meal Production and Mr. Orlando Vasquez, Director of Quality Assurance, Page 31 4080 4��dsRFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Food Safety Compliance and Regulatory Affairs all ensure ensure 100% compliance of all standard operating procedures. Staff Ilbliios morn iurespec,ttiive SeirvSa°fe ceirtl,fliiicatloiuns °follllllllo °foiur tlllh eirmri nnnnn nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn �� Illik«t r� Lou Hurd Vice President f Operations 1q, As our Vice President of Operations, Lou iIs responsible for the Yl; production process beginning with the individual plating/ packaging to meals being cased, labeled, frozen and then shipped to locations throughout the. United States. Lou has had an illuistrious career with GA Foods over the past i 19 years, Initially starting as Production uction Manager overseeing pu+ our high-volumie Shelf-Stable and Total Meal Assembly operations, Lou's skills in managing operatiions in, an efficient and effective manner Iled to additional responsibilities within the company, including managing our Southeast Florida operations, and f. i'lrectcr of our Culinary Center. Lou attenided Greenfield Community Ooilege and is a Certified Food Protection Manager. find "' Robert Gouher Executive Chef Robert is a hands-on Food Service Professional who supervises the cooking process of meals at our St. Petersburg facility. He has worked most of his career at GA Foods, initially N starting on the Frozen Food Assembly lime in 1995. He expressed a love of cooking as welll as supporting and me,ntoring culinary staff and moved through the ranks from a Cook to Kitchen SUpervisor., Now, as Executive Chef for our St. Petersburg production, Robert continues his path of excellence in ensnaring the best quality meals are, available to customers and their program participants. Robert is a member of AOF Tampa Bay Chapter and is a. Servafe Food Protection Manager. .m............................................................................................................................................................................................................................................. Page 32 4081 �e.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners y« lry ay1w km w r::wv Air ...rkd-wpf rv",1,r,W, ,,,irif f,.m�bwv,n y.;re:d t'H`pnu k,.wa�.'dariyr dww�nV,vr �,:ryyY cai«, I;� rv..I.n; , h,d.tw nb,a..M I by d a ov, r.r WoMwft f ,4 Q Awmr,, f, rnond 5491 wryC,r, i raA V viW f,xrii tir�m�,� WIWI n0 ,...... it�ns�YNl�f 6 ;tN11 uu Director ual t Assuran , Food'Saf t u Orlandoz z Compliance and Regulatory Affairs ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ........................ Orlando possesses over 20 years' experience in food 'p safety and quality assurance. throughout his career, he, has worked alongside with USDA district mianagers, FDA investigators and Michelin star chefs. In his role at GA Foods for the past two years, Orlando ensures that our f USDA-inspected facility in St, Petersburg as well as our kitchen unit operations adhere to federal and state safety regulations and Maintain the highest level of compliance and operational excellence. jWith a passion for food safety„ Odando possesses a Bachelor's degree in (Food Science and Nutrition, is FP /P QI/S F HACC,P certified, and is also a Sery Safe Proctor. Page 33 4082 �e.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners ServSafeo' f surc al ev n 3 nr 0 'tm,r di ei rein 6,6.. &°nerWw7 M.,,uye �:I Ei davr L rev, akw, 6y s.AKS anti,—r- Smnda e a,Ahms N0 w,�J A—,,Jnu i-4awr d nnaxaa£s� EXAMr FORM NUM§kR rnmaa ray ian' DAIS_ 01 P_xaw¢rA110111 sb AaP',F:&n(I nf'�d� ana .xn�v+'mdanrb n..mw<w,Mi�ud� wWt M1SdnAo�,1 t'�rwn�.�m,*�or:ratS wrxMmGrcea,Lih lkip�Chxao�p,A..roar�aM•unn A,: dmwmrnere�.nre. S e r g S it e C ERT'dHCA E NO- ,I P4 ,..t,r, 69:67189 Registered S ryS,afe" Examination Proctor ORLANDO VAZQUEZ. has,successfuilly completed d e fdowing requirements,for betoming a Registered ServSafe Examination Prmloi �m car ple llig 141 Onkn b oflk.A rrrYeeh j Ro cunpi y,,Avh the,Fedcarnance& rdald, y 321/2024 3/21/2027 DAME OF APPROVAi DAZE OF EXPIR am'N u..W—W1.P—i—lo N t W a m- a�i�c wy u V. a r m kxnw lu,,tivme.8 m�e.mun Wvuwxmen xJwArrr Kn��n-M1,�1. �u twx;yd Fw mrl Mtm xw,wR xx kn�,ruxrx.'Wnrhdw�vm Page 34 4083 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Operations are conducted under approved, posted, and validated Hazard Analysis Critical Control Point (HACCP), Sanitation Standard Operation Procedures (SSOP), Good Manufacturing Practices (GMP) and Quality Assurance programs focused on proper food handling practices, sanitation, and food processing procedures to identify, control and eliminate physical, chemical, and biological hazards. These programs are monitored through the following steps: • Inspection and temperature monitoring of all incoming products and supplies. • Daily monitoring and verification of plant sanitation effectiveness with immediate testing methods. • Routine monitoring of food contact surfaces and environmental areas for microorganisms. • Strict employee sanitation and hygienic policies to ensure product wholesomeness and food safety. • Metal detection of all finished frozen entree products prior to packing. • Daily production lotting and product tracking systems to accurately identify, track and isolate products in the event of recall. About our cooking process: • All cooking processes meet or exceed the USDA time/temperature requirements for fully cooked products. Our cooking temperatures are monitored as CCPs (Critical Control Points) through our HACCP program. • Our cooking process assures a minimum lethality treatment for pathogenic bacteria including E. Coli, Salmonella, and Listeria • Cooling processes meet the requirements of USDA stabilization standards (policies available upon request) to ensure products are cooled quickly through the temperature danger zones. • The cooling method for frozen meals includes a "flash freezing" step within the company's Frigo spiral freezer All frozen meals will be shipped in temperature-controlled over-the-road (OTR) trucks equipped with temperature monitoring systems that record conditions throughout transit. Upon arrival, meals will be stored in walk-in freezers at our Ft. Lauderdale kitchen in preparation for distribution to Monroe County. All storage and transport temperatures are continuously monitored, recorded, and retained to ensure full compliance with food safety standards. F oo M HACCP Plan, Gfl l 'o with USDA Stabillooflon Standards and SS('')l ''o of. Ifh?anlog and Sanitizing E pni(?nf are loot tl(?d within this fof as. ffool o ,?nt 1. 1.4. B.Ordering Process Menus are developed by GA Foods and approved by a Licensed Registered Dietitian to meet all Department of Elder Affairs nutrition guidelines. Once finalized, each menu is turned over to our Purchasing Department to procure all required items in advance of production. Page 35 4084 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Substitutions are only permitted in extenuating circumstances, such as when an item becomes unavailable beyond the provider's control. In such cases, substitutions must come from the same food group and offer comparable nutritional value. All substitutions are reviewed and approved by our dietitian and communicated to the nutrition program in advance when possible. To ensure timely delivery of meals and supplies to Monroe County, we request at least one week's advance notice or regular weekly counts for standard orders. For large-scale or non- routine orders, such as emergency shelf stable boxes requiring a high volume of meals, we require a minimum of five weeks' advance notice to allow adequate time for procurement, production, and shipment. Ouir III Sims Sulll sfl1ufliiioin Illf olllllicy liiis liiiuirmcllllutfctf full°mliiiuirm full°mliiis falll as ffaclll[rirnieiirrt y 1.4. C.Communication Plan GA Foods maintains a comprehensive communication and customer support structure to ensure efficient coordination and service. Our designated point of contact for Monroe County is Tonya Moosue, who can be reached directly at 727-388-0015 for any program-related inquiries. She is available between the hours of 8:00 a.m. to 5:00 p.m. EST. In addition, our dedicated Care Center is available toll-free at (866) 575-2772, operating Monday through Friday from 8:00 a.m. to 8:00 p.m. EST. The Care Center is staffed with trained representatives ready to assist with delivery inquiries, service updates, and client concerns. To confirm deliveries, each shipment includes a Bill of Lading (BOL) or delivery confirmation and a packing slip that outlines all items delivered. Drivers utilize electronic tablets with GPS tracking and digital signature capture to verify delivery in real time. Any discrepancies, including defrosted or damaged meals, are documented on the BOL and communicated immediately for resolution. Meal credits for any such issues will be issued accordingly and deducted from the monthly invoice to ensure accurate billing. GA Foods is committed to providing timely, transparent communication and responsive service for Monroe County SaiirriII" Ille IlifliiiIIIIIIII of IlLa(fl iung Wl1Iows Page 36 4085 1t.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... w ar,rvSLASEL„wEFiE E1�so-lLaa�rvly�e. �Ili(I( ERA e1 Loon MWe 1AU2026 �r� I Jo�albon L foodc Page 2. 4 �p�� ��'nxx vm�Emus �E EIS m L2CL SID Flawe,3neNam.L'1Vlsenrs WLelrrw Walmae LoLmm.'1'A71u1a Ilona Frog. 300012,H300 Xe",y Deer Bade+wawd Ilr,:,LBrh, ^sary stmet +°m E6xrA.ULM alp F11r.,F'L.�5334I3 1st',Floor mfe:m"hwi'Ie ml,F'L.330 IFR�Cr31NR � :"�Ilfr weN'T,E salm"F+enersbwg-i13AEw; 'a 12,200 132nd wEVdtN Lalrl'E F°el,emshlW'ap,FL 317& ���„m I' 0"W9 Ighk IIRVm%Ip, [4aawrrt! 91eru 0.wnI'h s a IJ FRZO M73'S* 'VHICNI.EN VI ITL 9u%rJ�µ'ti.OKE77i'F'07AME,3 e'ND R51RI 1ENZ 'IS E�,,LH 157S FFNMO,7iSa'I I"Mato][5 SFlavL-.r'Seams Sirs 13E,,,LHk IS00, FImS"3LLuS4 F-crk: ap F'a'@ MYbuma fX1}•al"MasiNSrmsl:I per.Nks I E,;AL11 21,.SO R7@ARY."W,7!34119 "Fppksanaw-e,Iravmetemmed ks+72a1:s f'Sq'.Ipy '13 E,AL H ISM EIMARRPr 03E. 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Iuma z'nw�mMwu��mrn,w d�mrouu�mm Iw;;.wltiw"ue's�lar�ano;q,,rmaexae uuummuurhrnur;Rnl w�mma�wf d;�.u�em�'.W Paean uw.or�wvs'knp'1 B+eu:ral nr our&xaM :��emmwv wart walwaiW�kn 6a fiwYma'Mlk'r�i�on' +7Y5lwa lrvr'wllyl r:MFuttmemr. wsa�MA��u m awa In wa—ftwl unlpmgxlpwd AN eo a— emmh lh,wrea a ro r�wAwry�an��wra�x�',aaM. ...rear nw'a4' R'19au�,��n'I�r,�'ml�,oatrr��e€;.w,a�w w�nw','asrhw'Iwmaa.w�ulx+'ara�wl'h°rswwm�w�J,e9w,�aJw:�,W'+ar,�.'�wm'gnu„rema»;��,'a��lvtcwtlm���d�mwwc'agar'won '�a'r3w�o�rr,wa���waRn�Avulwmm�z��marm'sruh�h'w ��amd�urMaw,mm�w,a'v'v�w�i`.wwwwhamn�o�m aa'Y'�m�eru�.xwm,w. LM� aoaee I]t6'FC�2[I'AERa,'arICE IML arv4ew' R&�Fw�LX03a3 C74.rER1 A?IIR.E,���ra iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii I iw; N!�Z r rc inti,iii�.:awl w'rtaa uam.sal imp rsM�.'tl.iiii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii� L'rrr,aum:,,,, DMIt.: E gral,wm: aamec Lra���Ll�e:rnoex 1.4. D.Ordering Practices and Invoicing Procedures, Purchasing Practices Ordering Practices: The major responsibility of the GA Foods Purchasing Department is to ensure that the raw materials, supplies, and disposable products are available when required, in sufficient quantity, and of the specified quality necessary to fulfill the program requirements. Although GA Foods is not a public or a governmental agency, it does procure products using a formalized bidding process. All vendors must comply with GA Foods' Vendor Compliance Page 37 4086 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Guidelines to ensure that all food products follow USDA/FDACS/FDA guidelines with respect to processing, specifications, packaging, labeling, etc. Vegetables/Fruits GA Foods is under license from and inspection of The United States Department of Agriculture, Florida Department of Agriculture and Consumer Service, as well as the Food and Drug Administration. Because of this, all products (meats, vegetables, components, etc.) utilized in- plant must be procured from vendors similarly inspected and licensed. This helps assure the customer the highest quality of food product possible for the cost. GA Foods contracts one year in advance on vegetable crops through the packer to the farmer for a certain grade and specification based on variety, color, defects, maturity and microbiological standards. Typically, we purchase millions of pounds at one time for delivery as needed. Product is stored for our account in the different growing areas, and we pull 40,000-pound trucks, as needed. In this way, we are assured of uniform quality and consistency. Some vegetables require special processing to meet our specifications; an example would be green beans. Beans are typically blanched for three minutes to kill enzymes before being frozen. Our beans are processed for a special, five-minute blanch to meet our specifications. In addition to quality and quantity, we will sometimes require special cuts of vegetables. An example of this is summer squash where we specify that in addition to cutting into slices, the product must also be cut into quarters so adequate volume will fit into the home delivered meal tray compartments. We also contract for pre-purchase fruit and some canned goods. Some fruit and tomato products are prone to periodic shortages. Before crops have been harvested, GA Foods is guaranteed the first product from each pack from our suppliers. Meat Products GA Foods purchases meat products from several suppliers, including Perdue, Maid Rite Specialty Foods, and Tyson Foods. All meats are purchased from companies that are an USDA-approved facility. Like other products that we purchase, all meats must meet strict standards. Vendor Compliance Guidelines govern the process. Juices Most of ourjuices are purchased from Cebev, Inc., Boca Raton, FL, M&B Products, Inc., Florida. The manufacturer is a continuously inspected USDA juice processing plant that produces and then flash freezes the juice; keeping it frozen throughout the shipping and storage process. Juices will be included in the delivery of the frozen meals in the original cases from the manufacturer. Breads GA Foods contracts with St. Armands Baking Company to produce all its bread products. Their 43,000 square foot facility is rated Superior by the American Institute of Baking (AIB). AIB food safety standards have long been considered the most stringent within the industry. Each product recipe is developed by GAF to ensure that nutritional requirements are met. Fruit/Pudding Cups Fruit, pudding cups and other items are purchased from several vendors. GA Foods specifies the Page 38 4087 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners product standards, such as requiring fruits to be packed in natural juices. All products are inspected to ensure required specifications and safety standards are met. Muffins/Desserts Desserts provided by GA Foods are purchased from various food manufacturers. Each manufacturer must meet both USDA guidelines and standards for recipes prescribed by our company. All dessert products are individually wrapped at their manufacturing plant and "master cased" so that they can be shipped to our St. Petersburg facility. All products must meet the ingredient and nutritional standards specified by GA Food Service. Invoicing Procedures: Monroe County is billed on a bimonthly basis, depending upon when shipment is delivered. Sauirmripl" le liiiinv liiice (saiuns II" iurliiiCliiiiii g) f llll1l�ows ointihe next t III age Page 39 4088 7L400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners ................................................................................................................................................................................................................................................................................................ GA F i Se rwrne Ina 22 ��ln o a1�rF .FIL 3.'1716 USA Fax:(1;27)yry &.109, Invoice Ozl Lid1=25 Cr.@IR Shp la: I onme Caa.my Nun^Wan IWrDg. Tor Big PI re S:ranior rt;RSLzms Center Cheryl Grr,I7amrClir S'a�clarl,Swvins,.s. Key Dper Ei ule^,rrwd 1.Rory Shy Ion 91reet E"Nl+g FA re,FL. 33043 I I'.Fbnu "rfirrrevslder dd9 drly�,; FM,m:cnaurvN'.h.Vrri„�„�„�C,WC"M:C" Shlpa Via Free on B,oaarrf ExI.Doc.Via. O l BP 6.04.25 rolvlp DR I:P 611412026 P. -.,IDaJca... 1I tla.2z"a2a Due Fate "MWrCl-lls- Our'Order No. SC 001?S'3',413 ",Sales:Person Sena L,Ntvainleo ¢`ma'n�r'cpuypIIlay uNmk@a'xY [p®rmr ErvhmamaYmrw� NLNYY�LLYYER F^ramm FH'lrOW M 11"'A Gng'�ryerw KCNMa-,Grr l.B—m15,C�rannmis�:'r;!rJ,"t;lr ILYaa-h 15 15 FYmr¢Rl.W'StinmYrmpw �A4l H-7.,tld"5,HQlh��mF".4m,F F�¢:rv5�2W5J �C�..trrm—iMN;mcrrreax4 [.rA•,n+MAwin IN1,01 L,.&, W5 Fw-n.Wl 0.9 So— A441:Fllwr^,�a^mw,o iMrmf.tba.,°s R-RtllawT ✓.xhacM,ran W U,vruan,0­51m,VA-9 L E4o,u0r20ka P.= 15 15 F ryl.q rS— A4, r R RMr�!;r IWFA.S Fr,420DIF.m El"nmGS-a 0&8r kb'..UTT tlMrrmn:u Liar.Cn 15 ^Ga FY ffimmpp 3miur 4441 R f %IIE!R4IWEAL FFGI L"f.R.7O44 ft%WWr 5WN:5.my,r l!mma,M,7-:ma"n 11.1.Wmx. P.= 15 15 FmrdPYmfitlMWi',5YffiI4YrY'R,. .PA4E FYEMdaP.,e"'AIMr4e iii KNOW I r,4 Jll4xkA MM,Wj.4-RY.(IW.0 di 6-h 30 30 WIM19,17 N.W Ck'alm&.­lnwnY l...15.,r�w�r �Yxrpn F'"I R, l:5' 15 RiT;NChJS,a'h5 r+Wwm.4m..>r—Um t..J 4 RHup) E-.0, 3o HAN(XXJHR JW4:IIli LMond7',4-TWO RIIr.5�5 R.IIIJI M .,t RaNMIWr muarhuC"aC':mk'1+."L^xxmrtanrr4^'a..S�rRll~mcre;,R„,rJ,prd Lwr MF +5 E4 'a52 asw ffrw aa'rGM.MCA.�E?94AY Y,wna e'^Im F­m M ro R'9N,.,A'M304 DmmdWhak,)AI(Ioassd'".-M]fk'r.,rs IF3P EAG T—h p'rc'o0 FYw h Is, i5 ILIWr!Ir..N�WTU hlargaft.nYC,&a45"IS MIL'YpYuhk dl.:bG9WTv4'rm mG 04pI EI_h rs 75... I%N_._CLI,QJ KIM r,%V2 R'*INn IWAI.In-vZ!iNtiluk E—h FS '75. Fr ffin R'.'amayrmm N:J-3AHGE:�h;ar aWm RtiAVOUS'•61'Y n a*l R ad vnarml F-5ma.4kz IJ'!JI';( Ej­h tl a HNEK 92 Frm¢dullamMx0r,:n 0. C­. D M F—ffl.q S'mrarrmmr UM,a'+.tliP.lL:Cft r %. Dsczmm 'SuGkn"xtirMl: Fax:: ' u� iur .Ill a liiiiur � IIr'liuracfliice The major responsibility the GA Foods Purchasing Department is to ensure that the raw foods, supplies, and disposable products are available when required, in sufficient quantity, and of the specified quality necessary to fulfill production and customer program requirements. Although GA Foods is not a public or a governmental agency, it does procure products using a formalized bidding process. All vendors must comply with GA Foods' Vendor Compliance Guidelines to ensure that all food products follow USDA guidelines with respect to processing, specifications, packaging, labeling, etc. GA Foods is under license from and inspection of The United States Department of Agriculture. Because of this, all products utilized in-plant must be procured from vendors similarly inspected and licensed. This helps assure the customer the highest quality of food product possible for the cost. Page 40 4089 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners GA Foods contracts one year in advance on vegetable crops through the packer to the farmer for a certain grade and specification based on variety, color, defects, maturity, and microbiological standards. Typically, we contract in millions of pounds at one time for delivery as needed. Product is stored for our account in the different growing areas, and we purchase in Full Truckload quantities as needed. Following this methodology, we are assured of uniform quality and consistency. Some vegetables require special processing to meet our specifications; an example would be green beans. Beans are typically blanched for three minutes to kill enzymes before being frozen. Our beans are processed for a special, five-minute blanch to meet our specifications. In addition to quality and quantity, we will sometimes require special cuts of vegetables. An example of this is summer squash where we specify that in addition to cutting into slices, the product must also be cut into quarters so adequate volume will fit into the home delivered meal tray compartments. We also contract for and make bookings on our fruit and some canned good needs. Because of periodic shortages due to crop availability of some fruits and tomato products, we secure our raw materials by contracting before the crops have been harvested to ensure priority in product availability to guarantee our products supplied by our preferred vendors. The following includes our Primary Suppliers and Vendor Diversity Statement, Vendor RFP Introduction and Vetting Questionnaire, and Sample Food Specifications. Note that Purchase agreements executed by GA Foods are on Supplier templates that are considered confidential and include standard language for food and supply procurement agreements, including signed non-disclosure agreements ("NDA's). While it is most convenient to deal with a limited number of vendor representatives, in today's market, we feel it is important to have more than one channel of supply open at all times. It is for this reason that we have a secondary vendor list. To be approved for this list, all vendors must meet all federal, state, and local requirements as well as demonstrate an outstanding ability to fulfill product orders with a minimum of (out of stock) scratches. The following list represents our approved list of primary vendors. To appear on this list, the vendor must have demonstrated a willingness to cooperate in procuring specific grades, brands, and a variety of food supplies. In addition, they must possess the appropriate inspection seals, i.e., USDA, etc. It is not uncommon for a secondary vendor to bump or take the place of a primary vendor. This is accomplished by demonstrating a superior ability to deliver an order accurately as placed. • Sysco • John Souls Foods, Inc. • Maid-Rite Specialty Foods LLC • Kellogg's • ConAgra • Tyson Foods • St. Armands Baking Co. • Royal Food Import Corporation Page 41 4090 e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Vendor Diversity Statement GA Foods makes every good faith effort to take affirmative action to ensure that certified minority, women owned-business enterprises (MWBE's) and other diverse suppliers are given the opportunity to demonstrate their ability to provide the company with goods and/or services at competitive prices, and we will continue to actively seek out prospects for MWBE and diverse supplier vendor participation. Oin 'Che WIIIoWBing II" ages sauirmrmll" IIIIes of ouirr IIbookrliiiiin s, Veindoirr IIF',JIP-IIrl IIIIintiur (°ftjcfliiioin morn Veindoirr e' flii M Ques' lioininaliiiire more liiiin6Ikided Page 42 4091 �h.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Jr r�ru rr k':.�oa U�Pd`�a¢ �ICn'nn�oenu�NJnrn �l� R";C;•w 1' rr.3V,X RiYI alL IFrvr iPN'?1,urlP JSa Coen Whole kievnel iSrade AMM411H Ina Lb Feeter,beiflil,V,pul d^'r A,kd IekeAt [ mom" TA;,owITi� �'NI 3 Nutfifilo,ni °i r r AI AN, nnw �w cmm ado 1% W.pq NAM. Faicts, Ew.www.m;d Fw 4qW VW CW iry r IF'Via t=ate ��rat'in7mia Fm Op Timm —44®d Ad W&bd itsY iA wn4IFaeak�YMvro istLdi d 1 wiae,d.t . ,i,3 0IG�iB''ri. VA"Filupe�COOa b Cam iwurt�s q @mah b.� 'r't>4 2% ., Ow�awat�m�dtr o Page 43 4092 ti.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners I I" IQF but Crown Bearus spteci iication I`nrcAUL-1 Mume Cut Given Pc, s PMUIUal DCSIcriptmaaua U.rme91 I(kUaas ui`Varicuew(uuitiwaar'J plrwtman ffimin I"hascallrealw `venalpiynrI%'l.-.xaud i'huaxDftJMeaaa.w.inawas 1.... tita I ends r,:nirweil.,auaral the Inui ds cut,wrasshcd aml suf'ficia ntly hJjsn, zL-d!Ymn mnsur�-ieyunite suibilltgr Ihl'avflo xnarcl 15liuevra,•rr.'.uygTanl.i:cd aau anx. irxnxan-a t'Y to ti —uanrc:ra. (h a&q.A) *m•crr!sa I-on,. In-diu_awls. Bi W' Q-cn 19cnnv Cm-k. iu 4"wxrtrnam hu—,rut 7f)dr.>L' la Hart time,mil WnvY�nal auJ N"rva> N rn uJ lm+.aL urue.,enrwkmvw .,&nd we+�e xlnr a°vurl.aim3 d''.xmunl r ed i'6 nn is..,...t t°,nnd—I I r>:;oaoess in;py -flol ru c•sI-g -R mmwnwanrru;1h,—&anf t he wtl—hy mani>'ix ng -Cuffing Womhing -W.amac^hing and aonfi ng -Saminig -Freezing inn in an IIQF"f"u�nuel -S n inkg -Nletml 67o,;,q,rciion and paok.agpn'g in gua d niawauhaeuffing llraalmLa .x. wend hyrg it —+-•aanaliticrommr 2 o::uii Pkfm"!f•Yi:f 7'8i [���a, a`:;ua.wx°I ; I 4:'aaIN {'.hara+.ter'ivrtiea.ifirc.A;re:a•.n heans 'I'llste, (".h,urartrrktmc a 4hie*:lim grccmi heaua:a (Idrrr Chamicteristic a.rt ftvs a g run beans; €VI—nr 4.`h rrru>.ter'i_Mtuie of frc•,h •rm,h—r- 'TeNtuie Fires Mild ny@a',,p17a1v°s,nd4, S I;fYil""ai C,w �L3=ns The Pmwnw.&uaak:in I'—lixrna:A Mutt'a±waowanu:cs.—d iry m tau 0.ahIO @,uhctlVn g,xre—rchn,gy,t.n F.A'-Dui uonM 1821)and 9'd;0 r31'12Jt)9,11(01 ........ ......... ......... ......... ......... i i.,. / ,i,A n.,w.�.14p .i✓r.,,.tq�.�.C,�.kii nAnpN .,.[nA,YO, I*1M AY.di RP r .,va,.u,wx�•rKu.xrannnx rm eap�m�ertnn ly ta�ucax.la�sv,Ud in�wP. tmoaewvrs v,iR,,v,m a Nutrition a mua rnnsu mar a a mar eaw��m m a .n ax w amn Facts 9arwln�uue.0 T v.o nm� rc�rr�. rav .�i I'm C.wtsmpag x . rend axna era wrua+.rshnraae�vw�a �nx m >, cnm.w rom�al mx a�.nawmx:�. CWoriss ua cx.. urc.wn.em.A nx uwn� 3 Wxer,xamusy xx Page 44 4093 4��dsRFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... �, Instructions "It�lllnrsr ""Paws, er '� '1; f aPrvd°� ; ,., „ ���� ILtu',f BEf,lb`rnr"fig IhIs v, bs,te ff°s iillrrtelnded for use bay-GA Foods identified vendors,� of""°y"' If you have," quesilions,-clr'woR.ld IikRrs!° Ica arl"kipatrfr rI'l ILfjacorrrurnP projects, please contact al rrr E-tgfafl ('4A Foods Is, q mernpielr grDrjp Prjrc,,]%F4,l4ni rsrParnr atlnn (GPO)Oat p,r v4es crrPstomi soun,cirng services for crr,,eIr 300 me,ll;7r erg be mania: �g a ld `� P Offing t+hrs aPPQ,rlr.rlrnlitY on ! ehru:'A;if of r are Foods, e the Porrrt,ref c&ntart throughout th s process A Introduettort Since 1973 GA Fooas hra.,�bf,�en fDcusert on two things,s nounsMng tfrose in iieed and Oeflverrcn"7' asrsNstar�oe°af„airlerc and rNrer rf is needed, urr rrFFtcan7, sinPlG° stater is rLrrialrlorr-ertik Ckefneref " fFat. began as a fAaP, irly-ovaned a`rJ Ir n, focal,1Floanda buSheSS,hirri&d Ihtca flv3borvi,%Gde, Imieza'y provi ejN t l has 10114JR-4d r ralgr:)ns, Cyr PeC)'e"s,VE!S GA Fneds, ds 'rr 0,n uppllers for the fl tP I yfafegolry. PFQ Posh Date - TUesd,a °iy', Seplembet 5, 2023 V'er',, mo,rPsiarllfKastror, Quesibon Ove I)afe" VW,,dn*s4ay, ptemb*r 13, 2,023,by .m,, ET RF1Q &ibnir"s iuni pia re Date - Mbnday, Urptleimber 25,„ 02' -by , ,, n, ET Final Price( o fecf'n rr"r - WedntesdAy, October 4, 2023 _,� 11 ,m- E " Thar'Pi(yq.Iu f0f dr°rww Otere'st 10 orris i°t'rralt Prqpfanrf Attachmentsray rx� t >>rl FILE r,NAJWl�: SILE" SPA° 13 1 K 'Sep 1 f Bid 1A<-I,CJul ��2 F'o,rodsi F'i tfll 77A Kai e P '19 eyjN.3 YN s Aug f� � � rw�u„rrfPu»,c �IIV»rU11 ;„ 'i„„uJ��o,� N,""Hw,ryf�� �ir�n,�lt ��(Io��! ;31 GA i_ood's Pr°o,:x1b, _f r=orn PI rue rJrapk. pe v2As 54,5 KB Aug 31 yf tfdutl'1� a qtu , n u nr`1 f"°w, t' "11,96 K8 AVlu;l 31 Page 45 4094 we.4��ds RFP-592- Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 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Please awi Id1cenwaIlan 1h.UP&T1 anri ial V,91'ejIlLum areaaw' ffwwe's Aflafieilll wrrnlS IXF- h'Iasar^w,and wiepan. calaabili We urr as&JI::VoQ ini the rdli I1)iluNmss Ilrmawwrclal 02190Oarnsl 121 Ownr&hip ol°Faur 1.1) uainginaalmw°r,431 iinW^aw:.!slncrws.. hang,; 'IT'IRUE".. 2 SECTION III°AVE'.REACES sactk`ait. 2.J Heipawy-Win slmMariacha III1st hh awMT&M gild W(winus rfiwts. 011t1r FALSE Paviaaiirewnr s11.01 gGranwlda ralbHWmaial ax lliaw ihY'awrr'e III eL 471ariaaw"s rar ba,+ich a��rarnpaw�alr.2W✓i Pau pram iI iaaan 1 &ff1 Fnad Frur cmar,h wali plrawa prawdda the namawarhaa c onrmmanii fmor a garibnnoclanda carurrmnn rwoim al" 2.2 raaawwact.,Ifiek'AwigdulKtAOIN si1wil7auPr... naruw.. IEM1tl..SE 2.3 Ylafa'raaco 2 Cussaraaw hkunaw Iawg TRUE 14 Ralarnracu I Wait Pawl'"mog Iar# TRUE: 2.5 Ra1'aranr.a I.P&ME of cairiw'a,rr h(W.uWpt r 'arNs afflai) lorg TRUE: 2.6 palkmwsaara 2 lanarrwar Flaarxa lorq TRUE :2.7 Palu'narrcn 2 Work Pwwrlanrmrrr3 lang TRUE, 2.5 119111 2 Pa^uawt Of iCariwact rµnel. arwwarry hang TRUE 2.3 Pal'karenca 3 Cussarnaw 11.wita lb,rq T'p,IYE','.. 2.1 Hareftnica 3.BP'MTairh N'atirlW),rh7ta'I' lord 'IG,ki'1JE :1.ill Roliarginto I 146(fil O'Contair jilAwd.1090hawaimmdri lard TRUE 3 SECT.ION Ail,PFlC3il5FtlAIhM REZWMMENTS se&bam 3.Jr GA Fund&lFsrpnruunw.'Trar nws afal Mir,3ifr.HI'wi:rew tonl'km Rote,ablire to pm,rla i:: use p2enalm::mi iins. hang TRUE+, TII °ran•nrauihia, reairrarwwshai3halir0,P"ladal ofit(i YawF ffig,dinia sham AgmarrikkutlawMYW1dandab ed. 3.2 Mkirdr shall ha I ad-d rare aMarslaru Isr W221'al°110 Afreii WIN 'TRUE 3.3 Plaask al',ud Wah µ wu:0a`�rvauspawarrraa a co,cii I mmiraw6 Wawa old i'a 4p,:,"'oua lar usvoikh GA Foeds�. Iaw*. TRUE so�#pllarmas1i Gai,"hipl'L�91stlsAr nalR's'ms!y'C�d]dY.1�11ar hInlg'ed(ian awwhnRreAJ0%aYiRasacararuw" °yen ratfluly la,n"i 3.4 rd%s iapveYinaawa:. lard IT'PIJE 3.5 &4,4allmrmra"dasrptohig-peafa3d,uparmamaau&paiIannadannu:sd16. 'az"cardinnpow&AII ro raikviwhisuagawnumm wn:.. I 'To UE:.: &,,#p'aYar m➢,"IP..0rnalala lduael sar!ari ctw..Sias,r.;s mn'ilia a amarwa i�ha1::Ir d g a rrV&+d U aaia�nnr.oamwarIi pad,nr111aasa onrrP;lwwri 3.5 ywr aibifly ra wiweeil w'#Rs rap�aYimwmsast. lore. FRUE :3.7 Co Wa a agrea wil}withal o re judhi Lo Q ,-QA iDep:rrkwrcWnt8 lard. TRUE Wa-u,d'W"OparaI"must inchudla spamalicaiilim%%mis her azeh Iaaanp sau'awnomad ra LiwR nn.SpaOati'rki"ailnn s-hams rnusr he updatiad '3.h wa nN of 11 prodmuxn sw fl'iar6uir rI Imbidealk wiarlwf bffi,I ra'�,��1aw�n. long,, E'PYUE Fia'a+acts Oradea Rau am hidiIa-II raiaplamwa Etna larr9nwhal'nw146mdur'rWraraaiinn raawns.ETazwa di :Biala a plrDaum al'MA 3.9 n m,and Luc*tabal al the ptcxie ot. lor# TRUE', 3.J, P1wa;sa s,pat?'w YYMaa'Yaeawmaia&I RaiOar lac.ihi�as:Ylnaana Wh k%iaac'%harn°tau Intend w itid am wraivai ra-6%p rS m GA Feuds. lore. TRUE 3,11 Plaase piuw*kk s+awwr racwpar2taws FDA ftR islratla�n and li aitalaliti'lwe mini naarnbaw lace TRUE 3w:12 POaasa prramlr gzw°�I'at laai'r�nsr":"�uaa radi.Yla.�pwoms's I af a;,i Iad1liei hang TRUE 1.13 PlwasapruikWpraalalpwasr g-o4ldwaMl'aralas.Malar'ahleracoli hare; TRUE!'.. Please cei iren Mut ltl Pacing gor&Mida,d is ddWad prim,ihm�riw ae,mot,III daFoaar,t liiburs,ar.rraa`ad lea^! �1:14I'wM-PtSain-3prn,SanrdaW.,Raxwn,-12prn Iii TRUE AM Isrma3rucw will w^maaci is mncludw wwaslhpu,ac,aawssatio haw°o;alq,lntlwawrre.s laar�aamsl as ariiiraawwierwl;'"pal�ixad arw"at'are ra°nm iiralln,n 1.1.5 dwa f G lace; 'E'Fk1JE 3.'.IS A11 µmrw2quv rwil muses,to LAL pallatLad eaI Rwra-da.iA.pall-runs as Itwsrlaw, tare; TRUE 1.4. E.Recordkeeping and Accountability GA Foods will comply with Monroe County's requirement to submit invoices on a weekly basis to the Monroe County Nutrition Program Director. We acknowledges that Monroe County is exempt from Florida State Sales and Use taxes and will ensure that this exemption is reflected appropriately on all invoices. Page 46 4095 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners In alignment with GA Foods' internal billing policy, all invoices are generated based on customer orders and are issued only after proof of delivery is received. Upon delivery, the customer signs the delivery ticket, which the driver forwards to the Billing Department. This signed documentation serves as confirmation for invoice generation to ensure accuracy and accountability. 1.4. F. USDA Donated Food GA Foods does not utilize USDA donated food in its food products manufactured or purchased. 1.4. G. Nutrition Services Incentive Program ("NSIP") GA Foods, through its purchasing practices, tracks food grown in the United States. Ouir 2025 SIIIIIIrl stateirmrment liis liiiin6lkided iun tlllhe f llll1l Bung II age Page 47 4096 �°������ RFP'502— Food Sen�ceK4ea| [atehngfor Nut�donPrognann U������� Senior Nutrition Program For: Monroe County Board of County Commissioners MAAM food ,s ,,,, NSIP (Nutrition, Services Incentive ograni) ind4cate that not less 90% of Ole food budget spent or't()AA funded meals,is used to ptaidlh,ase, food items oflX.,in,)esdc,origin. 1,1'11 ft:w; Pago48 4097 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners 1.4. H.1.-6. Statement of Understanding and Compliance GA Foods understands and complies with mandatory operational requirements to ensure quality control of all foods used in the MCSS Nutrition Program for the elderly, as detailed in H.1.-H.6. within the request for proposal. 1.4. I. Statement of Purchasing Practices GA Foods utilizes best practices with its purchasing methodology, including maintaining rigorous standards to ensure that raw materials purchased in bulk, supplies, and disposables are available in the required quantity and quality. We work with an approved primary vendor list—including Conagra Food Sales LLC, Gold Creek Foods, Hormel Food Sales, John Soules Foods, Inc., Maid-Rite Specialty Foods LLC, Royal Foods, and Sysco—and a secondary vendor list that meets all federal, state, and local requirements. This dual-channel approach, supported by a formalized bidding process, guarantees superior order fulfillment, cost effectiveness and compliance with quality and inspection standards. Please see section 1 A.D. within this tab for more information. 1.4. J. Sample Menus Included with GA Foods submission are sample menus for frozen meals meeting all requirements of the MCSS Nutrition Program. GA Foods is committed to full compliance with meal pattern requirements as outlined in the DOEA Program and Services Handbook. Our approach is rooted in a team-based process that ensures every meal is nutritionally balanced, flavorful, and meets or exceeds regulatory standards. Our recipes and menus are developed by a cross-functional Culinary Council, which includes: • GA s Corporate Executive Chef, Michael Thrash • Our team of in-house Dietitians • Vice President of Production Planning • Vice President of Operations ��;"' ��„� ° 01 Working together, this committee along with other GA team members leverages diverse expertise to ensure that meals meet the strictest nutritional guidelines while incorporating fresh, high quality ingredients. sa Foods culinary council Computer-Assisted Nutrient Analysis Menu Development All menus are planned and analyzed with Microsoft Dynamics NAV 2015 with bcFoods Page 49 4098 r„��,�� �re.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners integration, an approved USDA menu planning tool. This tool links directly to our supply chain to provide: • Compliance with federal and state regulatory standards, including the most recent Dietary Guidelines for Older Americans Act included in the DOEA Handbook; • Detailed nutrient analysis for all meal types. We ensure nutritional compliance across a range of meal types, including: • Catered Congregate Meals • Frozen Meals • Shelf Stable Meals • Customized Meals tailored to individual program requirements Bios for our Corporate Executive Chef and Registered Dietitian including licensure assigned to the MCSS Nutrition Program follows. Michael, Thrash,I� '►' f�7 illrl� leia Chef Michaels "Mile"Thrash oversees our Product Development Committee that is continually, in development of y, new entrees for our Congregate Meal Program and SunMeadowt Total Meal System (TMS) Hine of frozen meals. J dflr He is an award-winning, seasoned culinary expert with over 2 yealuxurs of y experience in a variety or h teh ghereducationandl includinges ,corporate environments. He has worked with renowned organizations such as Sim dots Boston University, Disney and others.At CA Foods, M'ike's role in addition to leading our Product Development Tearn with R&D includes innovative menu creation, and testing. In addition to Mike°s numerous certifications, he has a B.A.S. in Culinary Arts fromJohnson & Wales, University. w ................................................................................................................................................... Page 50 4099 r„��,�� �1e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners i1�bt r ii�m� t& I�i�i i�i a Ward, R D,L D I� Registered Dietitian Diana is part of a tearnl of five ( ) Registered Dietitians who create menus for G,A Foods, specific-ally menus outlined in this RFR Klana has been a Registered Diletitlan for over 11 years, In roles such as Nutrition and Medical Provider Coordinator of g independent Living Systems, Clinical Dietitlan for Browward °o f%% health, and Pubilc health Nutrition Consultant with Agency for healthcare Administration prior to joining GA Foods in f 2022. j, She has a B.S. in Dietetics and Nutrition from Florida international University and is a Licensed Dietitian inl rnu It!pie states. ................................................................................................................................................................................................................................. STATE, IP FLORIDA � r DEPARTMENT OF HEALTH DIVISION OF MEDICAL,Q I LITY ASSURANCE Z-0—Nf on uw 11 THE WCWTIANINUTRITIONIST NAMED BELOW HAS rT ALL REQUIREIMENTS OF THE LAWS AND RULES OF TIRL 83 A rE.OF FLORIDA, A, EXPIRATION ID AT AY 31,2027 JAINA WARD Sl4INT PETERSBURG,FL 71 A 11 1 Ron DeSanfis Joseph k I MID,PhD 1 NI GOVERNOR STATE SURGEON GENERAL IM 311 11 1 NI Stain OR Code for Ucense Authentication 1 11 DISPLAY]IF N'$d�QUIR D BY LAW `1 1 — — — — — — — _ — _ — _ — — — — — — — — — — — — _ _ _ - -A Page 51 4100 �L400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners Commission on Dietetic Registration DR certifies,that *,��o AcademylofN Nutrition Marra 'Ward a ndDiet tks, has successfully completed) requirements for dietetic registration. IP,DFCopy ,C O,LD Rr.qaafiereCl EAlcAelieaoo VRDy R'eguanc irc.rY V'Aic-tuku;xrru 047700 haist ma rwodhns N egistraptiiryon Palyrr�mpe�yntpPeiriod : 9/01/22- 8/31 F � YIdN d.tl, h W°yP}tlB tI�PI G6 Bk�O tlO'u:Y 1@L"E S(?(?. ffcchni(?nf 3 within this tab for Ff . ffcchni(?nf 4 .... Food Sp(?clflccflccc and NLitritional.Analysis with (?fllct(?r(?d h?tiflcc . tt(?sfcflcc and saniph? Froz(n II ?nLis and itch?cf.Analysis. 1.4. K.Sanitation Standards Our Ft. Lauderdale facility, in addition to inspection requirements by the Department of Business and Professional Regulation ("DBPR") and other regulatory agencies such as the Food and Drug Administration ("FDA"), also adheres to our company's HACCP, GMP's and SSOP's plans to ensure the highest sanitation standards are maintained regarding the quality and safety of the food we produce. With our St. Petersburg production operation, our routine external health inspections are now governed by the Florida Department of Agriculture and Consumer Services ("FDACS"), as it was agreed with that agency and the DBPR in 2024 that FDACS would be the most appropriate agency to inspect our production operation instead of DBPR. As with Ft. Lauderdale, our St. Petersburg production operation is also subject to inspection by the FDA and other regulatory agencies as applicable, in addition to its continuous on-site USDA inspection services. T x ('3) c h?s of oLir c ccf ?c(?nt h(?aIt Ic (?cflccc for oLir Ft. Lc (?rdah? and St. P(,?t(?rsbLirfI facility,, Icchiding c stat(ni(?nf froni oLir Din?ctorof(� , Food flah?t Conn llccc(? an? Icchid(? ! within this tab as. ffcchni(?nf 4. 1.4. L.Shelf-Stable Emergency Meals GA Foods' SunMeadowO shelf-stable meals are designed to support Monroe County's nutrition program needs, whether for emergency preparedness or to supplement regular service during weekends and holidays. These meals are fully compliant with the nutritional standards of the Older Americans Act Title III-C, meeting all RDA and DRI requirements for senior nutrition. Page 52 4101 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Packaged for convenience, they require no refrigeration and minimal preparation. We offer flexible packs including single meals and multi-meal packs of two, five, or seven meals to accommodate varying service schedules. These meals can be ordered as often as needed to support Monroe. For larger volume orders, we kindly request a lead time of five to six weeks to ensure timely fulfillment. (?(?. ffccf c (?cf 5 within this tab tor RFP. ffccf c (?cf .... Food p(?cfffccf ccc and NLitritional.Analysis with ?ft cf(r(?d Dh?fff cc . ff(?cfcf c , h(? f` ffcf f? fI ?nLis and f (?cf Analysis, and GA Foods p ? cf ccc Conting(?ncy Plan tor its Ff. LaLid(?rdah? p(? cf cc. Page 53 4102 e.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners 4,JA, y /� • Attachment 1 : Frozen HACCP Plan, GMP's including USDA Stabilization Standards, and SSOP's for Cleaning and Sanitizing Equipment • Attachment 2: Menu Substitution Policy • Attachment 3: RFP Attachment 4 - Food Specifications and Nutritional Analysis with Registered Dietitian Attestation; Frozen Meal Menus and Nutrient Analyses • Attachment 4: Three (3) Most Recent Inspection Reports for St. Petersburg and Ft. Lauderdale Operations • Attachment 5: RFP Attachment 4 - Food Specifications and Nutritional Analysis with Registered Dietitian Attestation; Shelf Stable Menus and Nutrient Analyses Ft. Lauderdale Operations Contingency Plan Page 54 4103 e.400 Proposal— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners • Attachment 1 : Frozen HACCP Plan, GMP's including USDA Stabilization Standards, and SSOP's for Cleaning and Sanitizing Equipment Page 55 4104 PRODUCT/PROCESS DESCRIPTION FORM 1.Common name? foods ♦ Frozen Entree(for Food Service) 2.How will product be used? ♦ Heat and Serve 3.Type of package? PROGRAMHACCP ♦ C-pet(plastic,2&3 compartment)Tray ♦ Single,two or three compartment Oliver Packaging Tray(When Oliver Line in Use) ♦ Over wrapped with Mylar Film ♦ Bulk Meals stored and shipped in corrugated boxes d u it 9 ° ♦ TMS Kits(assorted meals with other food components)packed in various size corrugated shipping cartons 4.Length of shelf life?At what temperature? ♦ Best used by 15 months from production date � xzr7a^�r" ♦ Store frozen<0 OF 5.Where will be sold? y� ����� a ��. �� ♦ Institutional use only,Food Service,Elderly Nutrition Programs,Meals on Wheels Programs(*Hazard Analysis developed with"at risk"consumers in mind). 6.Labeling Instruction? Dogma NN[pffiXI&lWSJ",5�"5,A' lZRIVa'TZMM, ♦ Keep Frozen ♦ Cooking Instructions on Individual entrees R55Yi5w!58 a Jlsfi 55out 7.Is special distribution control needed? n p ! / �% �;' ,�a ♦ Transport and hold frozen @<0 OF. flow I, GA fted a.Ifte.. a555M 5'2, NTT. ru➢Jl�m�u���7TN��IfYUla� Page 56 4105 —Alternate Process Flow Chart for Oliver Line Production of Frozen Meals.. FROZEN ENTREE INGREDIENTS&RAW MATERIALS FORM M1tA f,t;lq"f*I09 N SS N"'U,.l)A 4.iWl)M1Pol't. Product/Process Category: Frozen Entree--Heat Treated, "'^ ��- Not Fully Cooked,Not Shelf Stable(03H) r Product Examples: Salisbury steak with Brown Gravy/Garlic Mashed I Potatoes/Cut Broccoli mm r m. x � Meat/Poultry Ingredients Non-Meat/Poultry Packaging Materials rirA i Ingredients .... ? ➢ Various Frozen i manaxwzr;ti3n Raw Products Vegetables ! prkl ➢ Ground Beef* (Blanched) ➢ C-Pet Tray(Food ➢ Ground Chicken* ➢ Dry Potato Flakes Grade Plastic 2&3 .#___............. ➢ Ground Turkey* ➢ Textured Soy Protein compartment entree ➢ BeefCubes* ➢ Milk/Dry Milk dish ) puwe'. wwwdnus ➢ /QF Scrambled ➢ Single,two or three .�rur.row.„„a, aae ui,axh *Products will receive a lethality Eggs/Omelets/Patties compartment Oliver " treatment prior to packaging- ➢ Frozen Fish Packaging Tray(When CCP#1 a rxz u Fillets/Nuggets Oliver Line in Use aMsa:uwsuu.� Fully Cooked RTE Now:Seafood HACCP plan -1 All,v a ­1 A W.' -- - ➢ Meat/Poultry Logs for plaCe ➢ Mylar over wrap film ➢ Canned Vegetables/ wrot roN,awun^+r ^� Slicing/Dicing(Ham, Fruit Turkey Breast Cooked ➢ Corrugated Shipping ➢ Rice Cartons Beef,etc.) ➢ Cheese/Velveeta m#w� mbta,rrv'ttwwFNtd,d1 ➢ Pre Formed a%x%yk t ➢ Pasta/Noodles(Dry& mnk,Hmw u Meat/Poultry Patties ➢ Corrugated or lQF frozen Card/Fiberboard (Breaded Chicken, ➢ Dry Spices/seasonings, Salisbury steak,etc.) d mixes Dividers up��.nruwum�»rmrj ) ➢ Diced Chicken/Chicken ry !I''pVtld Parts TMS kits Combine the p %1 .........� ➢ Packagingtoe r��r ➢ Meat Balls/Nuggets, Frozen Entrees with other Sausage Links ➢ Labels/Transfer ribbons i food components ➢ Pre-formed,Pureed ➢ Sliced Meat/Poultry patties ::. l e� e2inwz Bread/Rolls/Butter- ➢ Frankfurter(made with Margarine � nu rnw"ro r l r rao.r uvu pork,turkey and beef) ➢ a rvm ram n w in Fruit Cups ➢ Chicken Topping with ➢ Cookies/Cake 1 w Ai w Chorizo seasoning l d mr Note:Fully Cooked,RTE ➢ Dry Milk Packs �` e; b M Shd PrX GRH A 1 ➢ Fruit Juices a�uis sr ,�,; products have received previous i :u..."u w,wa e lethality treatment from supplies ➢ Pre-formed& precooked,Pureed % vegetable patties , ➢ Dairy Drink mww Page 57 4106 HAZARD ANALYSIS WORKSHEEi NO R b—I 1� 1111,1�r.'In I 1N,.i i N/A NO _.".a Us, fi-.dt at P......t.p Potential h....d D...this Why? met be Is this Biological—Biolog cal— ...king process step dd—a CCP is introduced, potential PpIild to prevent, sit. Pathogens-Including established. controlled, "i'd I tificiltionfold.ci.ionni .,I.last.,on reduce the critical but not limited to (net Deciding p—..—CCP#l) enhanced 0' h:.at this a d to be p—ious column. hazard.being ad d in control Salmonella step. add d your HAC ouHAC C P plan? point All other m.an/p,USanti-.. in the (CCP)? • E.V components a,,11 1,cooked and HACCP (0"H7)& purchased from USDA establishments plan? Non 0157 meeting all pal reduction-.d, and (Y..No (STECY ..ti-d requirements.Lens,, f Receiving of Physical- SNIPS ane in place at receiving to C,'Pybb'ct" guarantee are on file for all supplierssuppliersrefrigerated and Foreign material/ NO mItc'm ng p-,di,ct NO Lest— f Imported pi-,di,chs frozen entrilie Contaminants tempel-stimes(bid,gical hazards)and c,ccytcg...s components perform)vis,al Inspection(physical Safe handling Instructions as—11 as hazards). N/A N11 heating diredi'ns s"ceat to (net GSP program#2) destroy pathogens di-e provided on Subsequentsteps: pl_,ditch ps ckaging A metal erect,s in place —en en Use asse U�y fie to pi-event metal contamination - shed product (net CCP#3) Chemical— NO Incoming c products are received ll n N/A Allergen Products or sed/sealedc'ntanesNlabeled products as to Subsequent GSP and allergenic ingredients SSOPOnecedmes Will control or eliminate the potential f cl-,ss (Milk,Soy,Wheat, c,ntaminati,n and ensure pmpel- Fish,Shellfish,Egg, label discl—i-e U allergens. Tree Nuts,Peanuts, Sesame) I I I I Page 58 4107 HAZARD ANALYSIS WORKSHELT HAZARD ANALYSIS WORKSHEU Process s t.P Potential hazard D...this Why? met nallapn..zols,be Is this Process step P.t1"t.i11.h'111d D...this My? What be I.this intI.d..d, potentialPpIi.d to t, at. irl.d' potential applied to prevent, at. 11"t,1111d, ­rd I litificliti—f-di.d.i.b.i.d.in Iinnirl.,,ad...the critical ..bl on h..rol Justification for d..i.i.n ad.in on ad...he critical .oh.b. h:. :nh.b..d at this need t...b. P—i...ad tthi. a d to be P'"i... hilloinod.being ad d in control h..rd.being add d in control step. add d your HAC C P plan? Point step. ad d be ad Y.U,Hi plan? Point in the (CCP)? in the (CCP)? Hi Hi plan? plan? (YesfiNo (Ye./No) )C P,",in place at"'con'tt to Net NO onitor i,,,mi,g tr—as and Cold So,Mg. Physical— N/A NIA Receiving of Physical— NO ma"I'S'lon isn't i'spealo's to N/A NO N.. Cry Components Fol-eig,Materials identity Signs of damage or Potential contamination(Nnysibal Haaams) and packaging (Het.GM...) materials Al packaging materials—beed into Chemical- N/A plant have,current letter of g—,mee None N/A N/A tom the s,baie,ds acceptable to, me,de�use as food pS,.gl,g "File—doe letters of "aamee) Biological- N/A 1-2 (E.La,r,,d) NO GMPsSe pal to monitor Cold A mea l deteak,is In trial on on, "o-age di-ed temper times dete,tlese,e to P,eaem ('001as/fte-el's)to ensure trod,as ott,ee nished be, metal,mank. as stored at amps'tem ames to trod'as N-ed,de potential go.h Of (Het—#11) pathogens. (Ref GNIP program bl) Chemical- NO lin—ingtrod,assi-e—eaedin N/A' S,bse.,ent SteDS dosedsedled containers VIA Allergen Prod-o, labeled asto contents. — All—meal ingredients A mea ingredientssed trod,Us containing GMP and SSOP procedures will n the man,fidaming of on,fto,en meals alle,gen,Ingredients controlo,eliminate the potential of will ee as lethality beatiment (Milk Soy, Wheat Fish "oss'on tankination and ensure a he cooking process Shellfish Egg Tree ON, properlabel disclosure of allergens. Ref.COPE 1) Ped—Sesame) Meal-11 re additional lethality beatim ent by the consumer Biological- N/A as tmaed on meal label None N/A N/A NO Het Lot...Assessment) Page 59 4108 HAZARD ANALYSIS W ORKSH EEi HAZARD ANALYSIS W ORKSHEB Process step Potential hazard D..s this i a My? What b. Is this P......t.p Potential h....d D...INS Why? M. Is this iht'.d..d potential 't"ia :oplid t. :tap: mt.d—d, P.t-is opli.d t.prevent, step —i h:," J,stifi,ati,,f,,d,,isi,, ad,i, eliminate,.,ad..e the iti.a l "t,,Il,d, h:'a'd Justification ad.i, .1'mi hat.,.,ad..e the critical mhmi at this 'd to b. previous..I.— ha.a,s being add,.ss.d i, —i hhah.ad at this .d t.b. previous..I.— hazards being atltlressetl i, —tr.l step. addSS.d your plan? point St.p. add,.ss.d y.. HACCP plan? point in the (CCP)? in the (CCP)? HACCP HACCP plan? plan? (Y.s/N.) (V.Sm. Popeaoonal S"I'' ll'='I N/A NO N/A NO Physical— NO "_...._ 'I,mr Dry Storage Physical— N/A N/A F Foreign objects/ '1th O("-1'ihd—d'-ll&h,t-a of l A.e and Mix contaminants gld=PaHElMlld and fag (Wood/Metal/Plastic) 'A ......p' placem prevent C=ical- N/A f,I—PlIdliF---11 11 —l — N N/A ll9f f—=_Ibj--phy,-1 h lltd'b—, —GM ` —""'t 11--- JE,iF,d19 1ptIll i,(Rf Pt pmg—#10)J Biological- N/A mb—e'73Tt*St—,�",,,price on th e omen A.. N/A NIA —e=�',euitf'p=,etu'Fl J cp.) P�,du'tgebe,dlyt d ,,,e, N/A Chemical- NO u ed gu�f,.u, th Al.,g.,—Juls the mg-----t A,—t—1 product mncmmg = la e'd'me label ,g.—i,g,.di.,s ,ey gheg (Milk Soy Ms.Fish e'l, ""'Il tJh u'u'l Shellfish,Egg Tree name —,e --t—df,e, I'ean product dry and—pl---h—f P,e p SSOP procedures. Gmp­11-1-1-SOP program) Biological- N/A N/A N/A A.. Page 60 4109 Process step Potential I....d D...this My What...........be I.this into... potential p'ttial Ppli.d to prevent, t.p HAZARD ANALYSIS WORKSHEB 11"tollIld'or h—d J -- l,stifitif-d-isio dade in eliminate,on bad..e as critical .bmsbc ad atthi,step. :,d to lb, Il column. III in muards add,.ss.d control Process Soso Potential hazard Does this y? What rraas.,.s n b.u is this in add,ss.d you,PACCIP plan? point intod..d' potential appli.d!to prevent, step the (CCP)? dl obtroll.,on ha.ard Ju stifi-tior,for decision rnad.in eliminate,on ratluce the critical PA CP bhab..d at this step. has d to b. previous column. III in ma.ards add,.ss.d ontool plan? add hass ad yo U,PACCIP plan? point (Yes/No) in the (CCP)? Formulate/Blend Physical— soP operflonal samrzoon mommhrrq is PACCIP Mi.and Cook Fondle,Objects/ NO Ismr plan? ,—,of ii lh—hd,& ContaminantsContaminants —k,du-, PJ—gcJpD th—'I N/A, (Wood/Metal/Plastic) th-1 inkliS,aw—f,,gd-,di,—EF Stage/Prep for Physical— NO vSSOP Operational S"Itall" N/A 'A 111,11P I 1�11'lpll He, pmd'S_ktd'nt�mI'ad Line Ass F, of "Houma I,I,place to,the inspection NO u—nd,1,111ing Oboe I gt'/..ta—dime w materials to,s"".e of physical I Haaame I potential...ta— P= (we t"JEUJ J1119 ,d Metal Plaeti—l- C,iI.1ddHdg.d boxes, 'p— etc.)'M 1iS1kI Eh7S'U1� 2L1 p acts—con lal d.blsal d d conm o ) (Re.GMP ping—#10) vA w-P.,SHE is in place to p,.a.,t finished product contamincontaminationa, , 1tffi adulteration from unforeseen hazards =J-tZ`t"'I ""Itha from to"an physical ZdpS . hazards o,one,forms I product (I-vcp#,) ontamin Non detected tuning N/A operations. Chemical— NO P,,oducttlab,l,fully disclose all alter ens P.1'SHE program�10) u ban,he P to,mulation with in Subsequent Sued Allergen Products o, the ing-knitodtuctment An additional vMetal d ete Do's a e on he en 1,P products containing statement provided[he Ingredient label meal assembly nento'Nuoventtmen"I a eugenic ingredients immediately to low ng ing,edient contamination in on,finished products. (Milk Soy VVHedt Fish, statement with the common and usual Ref.CCPb,3) S ellish Egg I ree Nuts name 6 potential allergens in the Peanuts Sesame) product then(E,.1) Chemical— N/A N/A N/A None Bi 0 logical- YES Iheraw meat/poulta ingredients used in Cook raw mesUpouliby to a YES lathe enstoinclude several of on,meal to,mulations must be final temperature above 165 Biological— NO Established Hot Holding pM,t,es do led F111&Non Ulbl cooked to an appropriate tempe,stme to degrees F.to achieve a FE,#1 (C �pdv�P'gd' C. SIEF)s Ce—oh., destroy potential pathogens lethality treatment that bet'l,".8 wev-sh not suppoft the gowth of spoi-e- N/A —pyldb"Idr'I'd- farming pathogens ma'amage'do) destroys pathogens as per Pef GMP program#6 and GMP FDA 2017 Food Code program#13) Page 61 4110 HAZARD ANALYSIS WORKSHEg. HAZARD ANALYSIS WORKSH EEi Process s t.p P.t.mi.I hazard D...this My? Met an be Is this int,.d..e d, potential applied t:=nt, step pno.....t.p P.t.mi.I I,....d D...this my? Met be I.this 11"t,1111d'or h.." J tifi..tionfo,d..i.ion..d.in o,.d...the critical . int,.d. d, potential applied to prevent, step nh.n.d at this step. need to be previouspio."column. I,..ol.being iddo,...d in ontrol 10"troll1d,or h:.11d Ji" onfo,d..i.ion..d.in o, ,d...the add, d yo U,Hi plan? point m.nm .d at this step. n d to be p— co lumn.0liu.n. h...Id.being add d I o,trol in the (CCP)? .dd1111d your Hi plan? point HA CCP in the (CCP)? plan? HA CCP (Y../No) plan? (Y../No) Line Assembly Biological- NO Established Hot Holding pi-sON.s st N/A NO Li—Assembly Physical- NO soP operti0nai sanrcao0n m0nimM1rfq is N/A (Cont.) (C.perfringens,C. this step d,not support N.growth Foreign N.Os/ NO f'p—forming psi —1—,0 physical h—,J,& botufinum,B.cereus) (Wood, MIN-ts 111t:m ('.f GMP pi-,gi-sm#6 and GMP M.E,1 Osstic) pall M�0 f, pi-,gi- #13) 'A 111,11P I In 1�11,jpl,,Itfill—d �d h—ldl 1,111t,19 firm mrelgn J, h p==m%ht1z1'd�" ti, tlunng 'p— (Ri,f GMP g—#10) plae "U =%mt"I (nRefrccP#a) N/A NO Chemical- NO Additional operational sanitation pi--d—s are i,p1sce t,prevent Niergen Produce or 0ItIM111ti0l when Egg or P�Nd,ds...tsi,i,g Seafood products are pi-,d—d ergernc edients ( " R.f.SSOP program-Allergen y vv-st s C-ti-,l Procedures) 11.111sl Egg,' .'Nis ....ts sesame) N/A NO ss,iti,ei- NO GMP is i,p1scet0 —t,the Sti-e,gth/Resid,sl :t�1 19, �h 1f11 SQi,Lis g I,ti,,used-FOS i, bet—,pi-,d,cti—--s (Ref GMP p,,q,,m#7) Page 62 4111 HAZARD ANALYSIS WORKSHEg[ HAZARD ANALYSIS WORKSHEg. Process s t.P Potential hazard D...this My met...........be I.this ihtI.d.. prevent,Potential applied to plht, t.p Process step P.t'"ti al ha—d Do..this My? Mat nn.a.p.,ne...an be Is this 11"t,1111d'or h—d J stiffi-ti—f-d-mon nnad.in eliminate,or had...he critical ino-od...d'controlled potential oten ia applied to y nt ate .hh.r.ad atthi,step. :ad to be P—io...01.nnh. ha—d.being add d in oht,ol or hhah..d Ot"thi. haard Justification fo,de,i,ion made in eliminate,or red—the critical add,,,ed you,HACCP plan? point step. need to p—io.s column. he and.being add,e..ed in ont,ol in the (CCP)? add a your HACCP plan? point HAC CP in the (CCP)? plan? HACCP (Ye./No) plan? 'SSOP OP—'I'll S-tatlol molho"119 is N NO (Ye./No) Film Sealing/ Physical NO ,P—r"th—­tr o,I—m—I,to, bj.d�/ �o—of h 0-1 tr--&rot-l Labeling Foreign "It,(So--­d Metal Detection Physical- YES Fragments of metal in the product Run the entrees through a YES Contaminants t� blo—PaJ et'M ood f_-,=d Metal contamination can injure the consumer. metal detector CCP#3 (—d m.E,1 plastic) ett) "' from can shavings, —1—GMP 11 11 p—W ph,—tfill— =.=1-1-, plod"t'o't'm d1l 1111o,flom 1A lo�l machine parts or etc. "rol,,—-='o'1t1'g m foreign o d, h P==m%ht1z1'de ottotJd1f1o1m'of o' t� 9 op—to". (PY GMP og,� #10) Chemical- N/A N/A N/A No 2 u b FSor' None 7 et� e7—1�,11 place on mermen e gene o"entmet-o o n ou=hedtplpdu product;. (h, Biological- N/A N/A N/A NO None Chemical YES Ah.�g——p—� ,t.ntid food Th.h—,J NO Allergens (Say,Milk, safety risk if not disclosed t,the bs.q=t b.step..I mi—t.d Wheat,Eggs, —2— Shellfish,Fish,Tree Nuts,Sesame, Peanuts,Sulfites, Yellow Biological N/A N/A N/A NO None Page 63 4112 Process Step Potential hazard Do..the My Mat..a..r.s can b. I.this potentiprevent,introduced, pottial appli.d to prevent, p controlled,or hazard eliminate,or r.d.c.the :ntical HAZARD ANALYSIS WORKSHEU. enhanced at this n..d to b. Justification mad.for d.ci.i.n ad.I a hazard.being addir....d in control step addr...d p­i..s column the Hi plan? point' in the (CCP) Process step P.tnti al hazard D...this My? What..a=ca I.this HA CCP intr.d.c.d potential appli.d!to n b.at lit. plan? c.ntr.ii.d,'.r hazard J tificati.nf.rd.ci.i.n.ad.in eliminate,or r.d.ce the critical (Y../N.) nhanc.datthi.step. n..d to be previous column. hazard.being addir....d in control Ingredientl,g,.di. labeling Physical- NO Op"It"I'l S'n et erion contom,Is N NO add ro�..d Y..r Hi plan? point Fore ign objects/ Craw materiamaterialsplfoThi,­p­o,Craw to, in the (CCP)? Contaminants of rhO-1 in—hJ,&rot,ntal Hi (wood metal plastic) —t—n-,(Soiccid—gcd dn,om—, (plan? — fi,­­, Y../N. E�) ) ,n Alternate Labeling Podmt___onrn rintangt',rfoonlef"m QC Inspection Physical- N/A Net NO prose mfo—­in—ld,1,1 gn None on-,irry-al hazaho, fo—I Scale al n on fth, being rmdmt—tammaton de-ted dmng insp-db, md'h no e m — not working opn— packaging quality,"PP,dy the labels will (Ref. P ir GMmg—#10) .a integrity, be hand placed 1...d once sing et ol'unde they pass thi-olghthe in ri—on the roaz en`ea I �ed'gmPonent's& Chernical. N/A Net an—mb,neto pent m1al on m nat o n ae'all None �sigo bespgodm ouTn'hedmodmt, GAd nee �n Ref.CCP#37 di inspect 3 separate Chemical- Me,meet that do not es pe,p, Allergen Product,or YES Allergens an pose a potential food D I b6onse allergens on product YE all S one most to_lt�jhnd products containing safety nsk if not disclosed to the labeling standal The case will be aillergen c ingredients onsm-nel- CCP#2 deemed as'Ne"s Biological- N/A Net documented on the (." Allergen declai-stion Fish,'Shelifish,Egg, The'ej eUs are None Monitoring log at least Tree Nuts Peanuts, peeled(film m one of he m:a I I emoae and be verify by EsAw. Sesame,Nuts, stacked on a P,od,cdon designee Yelloi#5) portable care in between e.Son al of Only on pallets that parchment pass, NO an d­emmedto the non c N/A all a line step 0=4"case to, , fo,nd w I Net N/A n be inspected and one Biological- repackaging nspelion additional meal advancing to spiral documented None freezing step Page 64 4113 HAZARD ANALYSIS WORKSHELT HAZARD ANALYSIS WORKSHEU Process step Potential h....d D...this My? What be I.this Process s t.p Potential h....d D...this My? Met..........n be Is this inbl.d...d, potential applied to prevent, step int.d..d, potential eliminate, ppfi�d to prevent, step c ntolled,or h:..,d Justification for decision..de in eliminate,or reduce the Iiti..l —trolled,or h:..d Justification for decision ad.in 1'.1 ate,or red—the nti..I "he',ad at this step. n a d to be p—io.s column. h .rd.being addressed in control enh.nc ad at this step. n ad to be p—io.s column. h.—ol.being addressed in control add re.ad your HACCP plan? point addressed you HACCP plan? point in the (CCP)? in the (CCP)? HACCP HACCP plan? plan? (Ye./No) (Ye./No) Case Pack Physical- N/A N/A NO None-Product is Spiral Freezing Physical- N/A N/A NO sealed No Chemical- N/A N/A NO None-Product is sealed Chemical- N/A N/A Biological- N/A N/A NO None None-Product is sealed &Fr-en N/A NO Physical- N/A Biological- NO Rapid Freezing process d— ,t N/A Meal Storage None-Product is None support N.growth of spore-fi,—Ng (Holding sealed pathogens such.Cl-td— Freezer) P'&"g—or B-0-—.-(Ref Chernical- GMP r,g—#6 and GMP reg— None-Product,s N/A N/A NO #13) sealed Biological- N/A N/A NO None-Product is sealed &Frozen Page 65 4114 Process s t.p Potential h...ad! D...this My? met measures n be Is s a this i in ...d, Potential appii.d to prevent, so ...t,,Il,d,or h..." ri in all.I a at.,on Justification f.,d..isi.n ad...the step HAZARD ANALYSIS WORKSHELT bhabc ad at this step. as.dt.be previous being add d in ..bt,.l addirsins. your HACCP plan? point Process s t.p Potential hazard D...this My? Mat measures can be I.this in the int,.d..e d, potential applied to .,t' step HACCP ..bt,.Il.d,on hioard!need J idiffimatimbf.lrd.mimn ri in eliminate,on red...the critical plan? nha ad at this to be previoushioard.being add d in ..bt,.l (Y../N.) step. add,....d your HACCP plan? point Ph N/A N/A N/A NO in the (CCP)? Finished Product Nnical HACCP Shipping plan? (Y..N.) Ph N/A N/A NO TMS Kit Assembly conical N/A Chemical- N/A N/A N/A (Sealed He's, None H.dsd's.packed into b...with other Chemical— fully packaged meal None N/A N/A N/A kit components) Biological- N/A N/A N/A Biological— None B--,C NO Maintaining teHpe,at,,es below4l N/A peff,'g—,C di F will p—ent hal bate-id to grow(Het program# MI N t lo,agl NIA Holding Freezer) NIA Physical— NIA "Note— None Assorted hozen Man entrees are not used n I MS production will be Chemical— NIA NIA Hal named HoOen None NIA and shnned t Hoses,at this step Biological- None NIA NIA NIA Page 66 4115 CCP SUMMARY SHEET-LETHALITY CCP SUMMARY SHEET-ALLERGENS ­mgP,­d­, —if 'it rv�l yea was Hour n no aiamisl er.en roe Aaron (CCP)' P­­ Fflm—1mg/All—... ........... CC.2 Im I I k ......... ....... ........... cvm emcees an tic or dea mess 'Egg, amen: Nuts Additive, IFD&C :ZZ-1 lEl I(Sulftes; ­1 I mesaa b ,l � I—-mee d lZr"' l­­dke.. d ­h e..,,_­e1dill1i'"i. ...51 Pe—bu,toda I-- tided P--0—k Lef- 1, .11 D-1- 1-ul 13—ftlim Frozeu En—, C..p Md—, 11nd NorthM,thmd Fr...n/F­­ ,t,'te"b­,Florida 1311, I.R d�d C..,­,jE.d Use:s­­NA,-n 1-g—j—k before consumption Signature of companyffid,l: Page 67 4116 CCP SUMMARY SHEET-ALLERGENS CCIP SUMMARY SHEt r-METAL DETECTION om SignifirxnR isioa.im Monrt ringprocetlures a erifimtion ecords a'e�I� ezerdlsl mr�ure wira!� xow requency wno Acton ,�.,a om � ..'.,. aw,u.�nw.0 wr�r.ram,�a u.. .............................. ...... wne*gen- ���,�ea ��ea aiebm��ano o,�3re ie�am alvem�e s e,e. wee �a An o� o Del wnrQawe >wneat P ,ae, pia ,d,ae a�a a,..ee a.per...... Ingretllent 'm Ilk p - �•-��. ���� labeling soy 2 >Fggs Trsie >Shdiff,h Additive >IFm&C ra��:se. o.ve�w ieu LI lift cur,1r v rrrvurvl amrvnr /n n9 u5rvrlwm tlr rm ppxam�. mrmmm.vum!Iruru!v ompany IN GA Fooas,Ilrrc. product Description:Frozen Entrees Company Address:1 OCK dCourt North -til of 5[DregeJ6irtribu[ion:6rozen/IFrozen 5ayrw�a-nrunn rrY u'�rnpwmy�Urvkl'ul! Fn. n.petersbwg,Fl da 337ts. armed coosrrme,/E use.se��or!u�r<���o�pra�ra�nsi�oa me,ore��,s��n nt Sgneture fcormpany official: IN- Page 68 4117 Good Manufacturing Practices GMPs =JFPcru�tic o � 611 FOOD SERVICE, IIC 1221134"' COURT NORTH Si. IffFR%BIR6, FLORIDA 33716 A,Q��p4 I o o d s QUALITY ASSURANCE TABLE OF CONTENTS — GMP'S GMP NO. Description 1 Product Storage, Coolers & Freezers 2 Warehouse Receiving Area — Receiving of Food 3 Product Storage Procedures/Product Temperature Control 4 Employee Personal Hygiene & Safe Food Handling 5 General Cleaning, Housekeeping, Facility/Equipment Upkeep and Sanitation Procedures 6 Hot Holding and Freezing of Cooked Meat/Poultry Food Products...* 7 Chemical Storage/Portioning/Usage/Monitoring 8 Thermometer Accuracy and Calibration 9 Pest Control 10 Foreign Matter and Product Contamination Protocol 11 Product Shelf Life/Best Used By Declaration & Coding Systems 12 Water Supply/Hand Wash & Toilet Facilities 13 Stabilization of Heat Treated Components Used in the Vegetarian Meals* 14 Preventive Measure to Avoid the Adulteration of Product from the Equipment 15 Scales Accuracy and Calibration 16 Stabilization of Heat Treated Components... 17 Temperature Control of the TCS Foods 18 Proper Way to Defrost Food 19 SOP'S 1 - 8 20 Flood or Sewage Back Up 21 Power Outage During Production 22 Stabilization of Heat Treated Components Used in the Pre-Plate Meals for the Catering Assembly Line *GMP's pertaining to USDA Stabilization Standards Page 70 4119 i R -)o GMP No 6 HOT HOLDING AND FREEZING OF COOKED MEAT/ POULTRY FOOD PRODUCTS (PRODUCTS THAT RECEIVE LETHALITY TREATMENT VIA CCP #1) FOR FROZEN ENTREE ASSEMBLY LINE & DEVIATION PROCEDURE FOR ALL MEALS PRODUCED IN THE FROZEN ENTREE ASSEMBLY LINE Location: - Frozen Entree Assembly Line Objective: To ensure product stabilization is accomplished within a safe time and temperature relationship (rapid and continuous) in order to prevent potential growth of spore forming pathogens (Clostridium perfringens, Bacillus cereus). USDA compliance guidelines, Appendix B and other supporting scientific data will be used as an established, validated process in determining adequate and safe cooling and product stabilization. Control Limits: Product deviation from the established safe cooling guidelines (The product's maximum internal temperature should not remain between 130 degrees F to 80 degrees F. for more than 1.5 hours nor between 80 degrees F. and 40 degrees F. for more than 5 hours [6.5 hours total cooling time]) will be held for further disposition until product safety can be assured through computer modeling, laboratory analysis or other reliable means. Monitoring Records: • GMP Audit Report • Department 42 Temperature Monitoring Log Updated on 09/08/20-by Samuel Barrett, QA Manager Page 71 4120 i R -)o !"111001 Procedures/Frequencies: The cooling process of the frozen entree production will be monitored daily through our GMP audit procedures as follows: 1. The air temperature of the Frigo Scandia (Spiral) freezer through which the entrees are chilled is monitored and recorded in the GMP reports 4 times per day during two shifts Monday- Friday (First Shift: Once between 600-1030 and once between 1030 - 1500. Second Shift: Once between 1500- 2000 and once between 2000 - Finish of Operations) and Occasional weekend shifts twice per shift. Weekend times may vary depending on the amount of shifts and times of operation. The spiral freezer has computer monitor screen that displays the air temperature continuously. The auditor will observe the temperature reading to verify the temperature is within proper control limits (minus 10 to minus 30 degrees F. for 30-60 minutes). These control limits will assure that the freezing process is rapid and continuous without compromising the seal integrity of the entree packing materials. 2. During production runs where products are thermally processed (Hot casseroles entrees) product temperature (bulk) will be taken (using a short stem thermometer by one of the sides of the barrel/bin to record the coldest temperature in the area) at the beginning of entree assembly process. This will establish the upper temperature range of the cooling/stabilization process. An additional finished product (entree) temperature will be taken (internally) at the completion of the Spiral freezing cycle to establish the lower temperature range of the cooling/stabilization process. These temperatures will be recorded on the GMP audit log. *Note: These production runs will be limited to entrees that contain meat &/or poultry components that have received an in house lethality treatment via HACCP CCP# 1 only (i.e. raw ingredients that require cookinqL- These include the following entrees (as of plan reassessment 12/24/ 15) - • FRZ000091 (M545) - Macaroni & Beef (Contains ground beef & ground chicken) • FRZ000048 (M362) - Beef& Mushroom Penne Pasta (Contains ground beef) • FRZ000565 (M565) - Cavatappi Bolognese (Contains ground beef) • FRZ000652 - Three Bean Chili con Carne (Contains ground beef) • FRZ000710- Frankfurter Chili Sauce with Meat (Contains ground beef) • FRZ000757- Sloppy Joe (Contains ground beef & ground chicken) Authorized Alternative Process - Due to potential variance in processing procedures, monitoring of entrees may begin at the point of ingredient blending (i.e. vegetables, starches, water, spices & etc. added to cooked meat/poultry) in the kitchen. If Updated on 09/08/20-by Samuel Barrett, QA Manager Page 72 4121 i Rf -)o !"111001 standard hot holding procedures (above 130 degrees F.) are not achievable due to product variables ( product viscosity, density, temperature fluctuations 8v etc.), the product will be cooled to 80 degrees F. (the 2nd phase of stabilization) at the blending step (kettles, barrels, bins). Cooling in this manner will typically be achieved by the strategic incorporation of frozen food ingredients (frozen vegetables, etc.) to the previously heated components. However, other suitable means such as cold potable water rinsing ("shocking") or ice baths may be used as needed. These steps will be followed by proper draining of excess water so that label ingredient listing/predominance is not affected. *Note: Currently (as of 12124115 plan reassessment), the above alternative process is not being utilized as a standard operational procedure in the entrees identified above but may be utilized if unforeseen processing deviations/product variances occur. Authorized/Trained Personnel: • QA Manager • QA Technician • QA Supervisor • QA Coordinator • Sanitation Supervisor • Frozen Line supervisor/ Line Lead • Chef/Kitchen Supervisor/Sous Chefs • Culinary General Manager • Corporate Executive Chef • Production Manager • Regulatory/Compliance Manager Addendum 8/7/07 DEVIATION PROCEDURES FOR ALL THE MEALS PRODUCED IN THE FROZEN ENTREE AREA: In the event of an unforeseen event (equipment/power failure and etc.) where standard cooling procedures are inhibited or interrupted, the following procedures will be implemented to facilitate the rapid and continuous product cooling and provide continuous temperature monitoring to verify compliance with stabilization guidelines as well as with proper storage procedures to assure product safety: • Bulk Food: - Product will be emptied from hoppers or barrels and/or bins into shallow, disposable hotel-style pans and placed on racks or pallets to facilitate adequate air flow and rapid cooling. A Dickson data logger (continuous temperature monitoring probe) will Updated on 09/08/20-by Samuel Barrett, QA Manager Page 73 4122 i R ,-)o !"111001 be placed in a centrally located pan and the product will be transferred to holding freezer in a quarantined area for chilling. • Entrees: The following deviation procedure is applicable for all frozen entrees produced at GA Foods: All entrees will be boxed and placed on pallets of 32 cases each. One meal from each pallet will be monitored and recorded on the "Department 42 Temperature Monitoring Log". The pallets will be transferred to the holding freezer and placed on the upper racks immediately in front of the blowers if space allows. The information for the temperatures recorded by the data loggers for the freezer that the pallets of entrees are stored in will be printed and attached to the "Department 42 Temperature Monitoring Log". In the event of a deviation, the product in question will be placed on "QA HOLD" and product safety may be verified through Pathogen Modeling Analysis. If further deviation is suspected after Pathogen Modeling Analysis, micro analysis (C. perfringens, B. cereus)will be conducted by an outside laboratory as follows: 1- 11b sample for every 500 lbs. of bulk product 1- Entree for every other pallet of product produced (1 pallet = 32 cases - 20 meals per case) Updated on 09/08/20-by Samuel Barrett, QA Manager Page 74 4123 k7',E�� GMP No 13 STABILIZATION OF HEAT TREATED COMPONENTS THAT ARE BLENDED WITH FULLY COOKED MEAT/POULTRY FOOD COMPONENTS FOR FROZEN ENTREE ASSEMBLY LINE. Location: Dept. 42: Culinary Center and Frozen Meal Line Objective: To ensure product stabilization within a safe time and temperature relationship (rapid and continuous) in order to prevent potential growth of spore forming pathogens (Clostridium perfringens, Bacillus cereus). USDA compliance guidelines, Appendix B and other supporting scientific data will be used as an established, validated process in determining adequate and safe cooling and product stabilization. Control Limits: Product deviation from stablished safe cooling guidelines (The product's maximum internal temperature should not remain between 130 degrees F to 80 degrees F. for more than 1.5 hours nor between 80 degrees F. and 40 degrees F. for more than 5 hours [6.5 hours total cooling time]) will be held for further disposition until product safety can be assured through computer modeling, laboratory analysis or other reliable means. Monitoring Records: GMP Audit Report and Temperature Control Form. Procedures/ Frequencies: The cooling process of the frozen entree production will be monitored as follows: 1. The air temperature of the Frigo Scandia (Spiral) freezer through which the entrees are chilled is monitored and recorded in the GMP reports 4 times per day during two shifts Monday- Friday (First Shift: Once between 600-1030 and once between 1030 - 1500. Second Shift: Once between 1500- 2000 and once between 2000 - Finish of Operations) and Occasional weekend shifts twice per shift. Weekend times may vary depending on the amount of shifts and times of operation. The spiral freezer has Updated on 04/30/2020 by Paula Ardila-QA Manager Page 75 4124 k7',E�� foods computer monitor screen that displays the air temperature continuously. The auditor will observe the temperature reading to verify the temperature is within proper control limits (minus 10 to minus 30 degrees F. for 30-60 minutes). These control limits will assure that the freezing process is rapid and continuous without compromising the seal integrity of the entree packing materials. 2. During production runs where products that contain a RTE meat and poultry product are blended with a product that have been heat treated or if the USDA regulated meal contains heat treated rice, beans or pasta as one of the components, the product temperature will be taken in 1 random kettle in the kitchen (using a long stem thermometer to reach the center of the kettle) right before all the frozen ingredients will be added and an additional temperature when the product is completely ready and all the frozen ingredients (including the RTE Meat and/or poultry) have been blended to qualify the temperature and be sure that the product is not between the range 130 degrees F. to 80 degrees F. , if that's the case the person in charge has to decide if the product should be heated or *cooled (-if cooled-move the product to the Meat Cooler, -If heated -Cover product with aluminum foil to keep the temperature hot longer and keep the product by the kitchen area). If the product won't be used by the Frozen Line immediately, an additional random temperature will be taken (using a short stem thermometer to take a surface temperature and a long stem thermometer to take an internal temperature of at least one bins or barrels). If the temperature is between 130 degrees F. and 80 degrees F., the person in charge has to make a decision if either re-heat the product to achieve a temperature higher than 165 degrees F. for 15 seconds, or cooled down the product to a temperature below 80 degrees F (The product can't be within this range for more than 1.5 hours) When the frozen assembly line is ready to use the product, a product temperature (first and last barrel/bin) will be taken at the beginning and at the end of the entree assembly process (using a long stem thermometer to reach the middle area of the bins or barrels (internal) and a short stem thermometer to check the surface temperature). An additional finish product (entree) temperature will be taken (internally) at the completion of the spiral freezing cycle for the first and last batch of products. This will stablish the highest and lowest temperature range of the cooling/stabilization process. All the above temperature will be recorded on the Temperature Control Form. • Note: GA Foods will use the cooling (Stabilization) standards following USDA compliance guidelines, Appendix B, using the stabilization guidelines Option 1 as the standard, but reserves the right to use and follow the stabilization guidelines Option 2 when consider necessary. Updated on 04/30/2020 by Paula Ardila-QA Manager Page 76 4125 k7""E�� *Cooling down process - Due to potential variance in processing procedures especially at the point of ingredient blending (i.e. frozen vegetables, Frozen RTE Meat/Poultry, starches, water, spices) in the kitchen or due to production schedule changes that might affect the time/ control. If the standard holding procedures (above 130 degrees F.) are not achievable due to product variables (product viscosity, density, temperature fluctuations 8v etc.) or because the blending of all the frozen ingredients dropped the temperature to a range between 130 degrees F. to 80 degrees F., or even if the order of the production was changed and the time/ control has the risk to be affected, the product will be cooled to 80 degrees F. at the blending step (Kettles, barrels, bins). Cooling in this manner will typically be achieved by the strategic incorporation of more frozen food ingredients (Frozen vegetables, etc.) to the previously heated components. However, other suitable means such as cold potable water rinsing ("shocking") or ice baths may be used as needed. These steps will be followed by a proper draining of excess water so that label ingredient listing/predominance is not affected. Deviation Procedures: In the event of an unforeseen event (equipment/power failure and etc.) where standard cooling procedures are inhibited or interrupted, please reference the "Deviation procedures for all the meals produced in the frozen entree area" located in the GMP # 6. AUTHORIZED PERSONNEL: • QA Manager • QA Supervisor • QA Technician • QA Coordinator • Sanitation Supervisor • Frozen Line supervisor/ Line Lead • Chef/Kitchen Supervisor/ Sous Chef • Culinary Center Director • Corporate Executive Chef • Production Manager Updated on 04/30/2020 by Paula Ardila-QA Manager Page 77 4126 0(114 s aNttr �N � GMP No 16 STABILIZATION OF HEAT TREATED COMPONENTS USED IN THE VEGETARIAN MEALS (BEANS, RICE OR PASTA PRODUCTS) FOR FROZEN ENTREE ASSEMBLY LINE. Location: Dept. 42: Culinary Center and Frozen Meal Line Objective: To ensure product stabilization within a safe time and temperature relationship (rapid and continuous) in order to prevent potential growth of spore forming pathogens (Clostridium perfringens, Bacillus cereus). USDA compliance guidelines, Appendix B and other supporting scientific data will be used as an established, validated process in determining adequate and safe cooling and product stabilization. Control Limits: Product deviation from stablished safe cooling guidelines (The product's maximum internal temperature should not remain between 130 degrees F to 80 degrees F. for more than 1.5 hours nor between 80 degrees F. and 40 degrees F. for more than 5 hours [6.5 hours total cooling time]) will be held for further disposition until product safety can be assured through computer modeling, laboratory analysis or other reliable means. Monitoring records: GMP Audit Report and Temperature Control Form for Vegetarian Products. Procedures/ Frequencies: The cooling process of the frozen entree production will be monitored as follows: 1. The air temperature of the Frigo Scandia (Spiral) freezer through which the entrees are chilled is monitored and recorded in the GMP reports 4 times per day during two shifts Monday- Friday (First Shift: Once between 600-1030 and once between 1030 - Updated on 04/30/2020 by Paula Ardila-QA Manager Page 78 4127 0(114 s aNttr �N � 1500. Second Shift: Once between 1500- 2000 and once between 2000 - Finish of Operations) and Occasional weekend shifts twice per shift. Weekend times may vary depending on the amount of shifts and times of operation. The spiral freezer has a computer monitor screen that displays the air temperature continuously. The auditor will observe the temperature reading to verify the temperature is within proper control limits (minus 10 to minus 30 degrees F. for 30-60 minutes). These control limits will assure that the freezing process is rapid and continuous without compromising the seal integrity of the entree packing materials. 2. During production runs where vegetarian products that contain heat treated rice, beans or pasta, the product temperature will be taken in 1 random kettle in the kitchen (using a long stem thermometer to reach the center of the kettle) right before all the frozen ingredients will be added and an additional temperature when the product is completely ready and all the frozen ingredients have been blended to qualify the temperature and be sure that the product is not between the range 130 degrees F. to 80 degrees F. , if that's the case the person in charge has to decide if the product should be heated or *cooled (-if cooled-move the product to the Meat Cooler, -If heated -Cover product with aluminum foil to keep the temperature hot longer and keep the product by the kitchen area). If the product won't be used by the Frozen Line immediately, an additional random temperature will be taken (using a short stem thermometer to take a surface temperature and a long stem thermometer to take an internal temperature of at least one bins or barrels). If the temperature is between 130 degrees F. and 80 degrees F., the person in charge has to make a decision if either re-heat the product to achieve a temperature higher than 165 degrees F. for 15 seconds, or cooled down the product to a temperature below 80 degrees F (The product can't be within this range for more than 1.5 hours) When the frozen assembly line is ready to use the product, a product temperature (first and last barrel/bin) will be taken at the beginning and at the end of the entree assembly process (using a long stem thermometer to reach the middle area of the bins or barrels (internal) and a short stem thermometer to check the surface temperature). An additional finish product (entree) temperature will be taken (internally) at the completion of the spiral freezing cycle for the first and last batch of products. This will stablish the highest and lowest temperature range of the cooling/stabilization process. All the above temperature will be recorded on the Temperature Control Form. • Note: GA Foods will use the cooling (Stabilization) standards following USDA compliance guidelines, Appendix B, using the stabilization guidelines Option 1 as Updated on 04/30/2020 by Paula Ardila-QA Manager Page 79 4128 0(114 . s aNttr �N � the standard, but reserves the right to use and follow the stabilization guidelines Option 2 when consider necessary. *Cooling down process- Due to potential variance in processing procedures especially at the point of ingredient blending (i.e. frozen vegetables, starches, water, spices) in the kitchen or due to production schedule changes that might affect the time/ control. If the standard holding procedures (above 130 degrees F.) are not achievable due to product variables (product viscosity, density, temperature fluctuations 8v etc.) or because the blending of all the frozen ingredients dropped the temperature to a range between 130 degrees F. to 80 degrees F., or even if the order of the production was changed and the time/ control has the risk to be affected, the product will be cooled to 80 degrees F. at the blending step (Kettles, barrels, bins). Cooling in this manner will typically be achieved by the strategic incorporation of more frozen food ingredients (Frozen vegetables, etc.) to the previously heated components. However, other suitable means such as cold potable water rinsing ("shocking") or ice baths may be used as needed. These steps will be followed by a proper draining of excess water so that label ingredient listing/predominance is not affected. Deviation Procedures: In the event of an unforeseen event (equipment/power failure and etc.) where standard cooling procedures are inhibited or interrupted, please reference the "Deviation procedures for all the meals produced in the frozen entree area" located in the GMP # 6. Authorized Personnel: • Food Safety Compliance and Regulatory Manager • QA Manager • QA Supervisor • QA Technician • QA Coordinator • Sanitation Supervisor • Frozen Line supervisor/ Line Lead • Chef/Kitchen Supervisor/ Sous Chef • Culinary General Manager • Corporate Executive Chef • Production Manager Updated on 04/30/2020 by Paula Ardila-QA Manager Page 80 4129 i� ��j 0 cl S SANITATION STANDARD OPERATING PROCEDURES Cleaning and Sanitizing of Equipment & Kitchen Objective: This SSOP outlines the procedures for cleaning and sanitizing of equipment. This procedure will reduce the risk of contamination and the spread of harmful microorganisms in food preparation areas. Policy: This SSOP applies to all food-contact equipment within the facility, including but not limited to cutting boards, knives, countertops, food preparation equipment, cooking pans, food storage containers, and other kitchen tools.It is mandatory for all employees involved in the handling,cleaning,and sanitizing of food-contact surfaces to adhere to these procedures. Process 1. Frequency of Cleaning and Sanitizing.All food-contact surfaces must be cleaned and sanitized: • Before each use when switching between ingredients-foods. • After each use when contaminated with food particles,grease, or dirt. • At the end of the workday or shift. • Anytime contamination is suspected. • Monthly deep cleaning schedule 2. Procedure for Manual Cleaning and Sanitizing Equipment. • Remove all food debris and items from the equipment to be cleaned using single used paper towels, scrapers. • Using approved chemicals Scrub&clean off all debris,grease, stains. • Rinse off all areas with flowing water to assure corners and inside of equipment is free of any remaining debris. • Sanitize equipment food surface areas with approved sanitizer test measured at the compliant concentration and recommendations from the manufacturer. Ensure the sanitizer concentration is in accordance with the manufacturer's instructions and within the required range(typically 50-100 ppm for chlorine, 12.5-25 ppm for iodine, or 150-400 ppm for quaternary ammonium). • Inspect the equipment for visible damage and ensure it is safe for use. • Dry off any standing water with Kitchen designated squeegee. 3. Three compartment sink ware wash of utensils Revised & Updated On 1/10/2025 By: Director of QA, Food Safety Compliance Orlando Vazquez Page 81 4130 i� ��j 0 cl S • Fill first sink compartment with Detergent/water titration measured equipment mix. (approved dish scrub detergent only). • Fill the second(center) sink compartment with hot water(at least I I OT or 43°C) • Fill last sink with 150-400 ppm for quaternary ammonium sanitizer/ water titration measured equipment mix. (Use test strips to measure concentration) • Clean all food debris off utensils,pans,cooking oven sheets. • Immerse the utensils in the detergent solution and scrub with a brush or pad to remove food particles,grease, and other contaminants in the first sink. • Rinse and apply hot water(at least I I OT or 43°C) on all utensils. • Place rinsed utensils in the last sink with 150-400 ppm for quaternary ammonium sanitizer/water titration measured equipment mix. • Allow clean sanitized utensils, pans, cooking sheets to air dry on clean sanitized rack. Stagged sideways never stacked. To allow the air flow to naturally dry. 4. Air Drying • After sanitizing, allow equipment to air dry on a clean,utensils and small pots pans and pan sheets will be staged side-ways with space in between on sanitized rack (never stacked). Do not use towels to dry food-contact surfaces, as they can introduce contaminants. 5. Kitchen floors • Kitchen floors must be cleaned with designated broom, dustpan and squeegee. • Approved floor cleaner will be used using designated labeled bottle with safety data information within the label. • Only single used paper towels may be used to pick up a spill. • Kitchen floors must be periodically cleaned. • End of production will follow by floor scrubbing, rinse and sanitizing using 800-100 quaternary ammonium sanitizer. 6. Towels • All kitchen towels must be left in clean linen bags. • All in use towels must be inside identified sanitizer buckets. Sanitizer must be tested to 150-400 ppm for quaternary ammonium). • All used/soiled towels must be placed in dirty linen identified can. Revised & Updated On 1/10/2025 By: Director of QA, Food Safety Compliance Orlando Vazquez Page 82 4131 i�4, 0 cl S 7. Chemicals and Concentrations Approved Chemicals: Only use cleaning and sanitizing chemicals that are approved by the Environmental Protection Agency(EPA)and suitable for food-contact surfaces&GA Foods Quality Assurance Food Safety Leadership. Concentration and Contact Time: Ensure that sanitizers are used at the proper concentration and follow the manufacturer's recommendations for contact time. Typical sanitizing concentrations are: • Chlorine bleach: 50-100 ppm. • Iodine: 12.5-25 ppm. • Quaternary Ammonium: 150-400 ppm. Sanitizer concentration levels must be recorded in the sanitizer concentration log. Approved Chemicals are not to be stored in any areas or shared space with foods or food ingredients. Follow the approved chemicals Safety data sheets for any information critical to contact or interaction with chemicals. 8. Forms Sanitation operational log GMP audit form Sanitizer concentration log Authorized Individuals: Units Manager-coordinator/Kitchen supervisor-lead-cook or driver,warehouse employee. Revised & Updated On 1/10/2025 By: Director of QA, Food Safety Compliance Orlando Vazquez Page 83 4132 OPERATIONAL SANITATION (OP-1) Authorized Inspectors: DATE: Unit manager, Kitchen Lead/Supervisor Frequency: Monday through Friday twice per shift First Check Second check TIME Location Pass Fail TIME Location Pass Fail FML LINE FML LINE CUPPING CUPPING KITCHEN KITCHEN FOOD PREP AREAS FOOD PREP AREAS MEAT COOLER MEAT COOLER MEAT ROOM MEAT ROOM TRAFFIC ZONES TRAFFIC ZONES PACK OUT ROOM PACK OUT ROOM Location Description of Corrective Actions/Preventive Measures Print Title: Signature: d`imlllll fi`..yoyd o. Page 84 4133 GMP Monitoring Log Authorized Inspectors: Date: Unit manager,Kitchen Lead/Supervisor Frequency: Monday through Friday twice per shift Time Area Pass Fail Initials Sanitzer-testing 200-400PPMQuat/50-90ppm chlorinated Facilities(Floor/Walls/Ceilings) Equipment(Non food contact) Equipment food contact Employee Hygiene Food Handling Housekeeping Product Storage Pest Control Water/Ice Supply Handwash/Sanitizer Stations Chemical Storage/Use Toilet/Welfare Facilities Plumbing/Drainage Cross Contaminants Temperature Check(Cooler,Freezer) Time Area/Product Temp. Initials List Any fails during GMP monitoring, Why It Failed, and Corrective Actions Taken Time/Location Corrective Actions Taken Print Title: Signature: fraa�t �� �4r u i jii, foods atui Page 85 4134 inmliup�1 P11111 r�'24 VALIDATION QUATERNARY AMMONIUM COMPOUNDS CONCENTRATION (PPM) LOG ➢ Proper concentration (ppm) of the Quaternary Ammonium compounds (Quat) is necessary to ensure the equipment/ utensils/containers are properly sanitized. Follow approved chemical manufacturer recommendations for testing strip duration hold time. ➢ Target: 200-400 ppm. Frequency: One log per production day, Monday through Friday. Date: Name: Area Time Pass Fail Monitored Name by (Sink, Bucket) List Item #, Why It Failed, and Corrective Actions Taken Item # Description/Corrective Action/Preventive Measures Page 86 4135 inmliup�1 P11111 r�'24 VALIDATION IODINE COMPOUNDS CONCENTRATION (PPM) LOG ➢ Proper concentration is necessary to ensure the equipment/ utensils/containers are properly sanitized. * Iodine: 12.5-25 ppm * Follow approved chemical manufacturer recommendations for testing strip duration hold time. Target: 12.5-25 ppm. Frequency: One log per production day, Monday through Friday. Date: Name: Area Time Pass Fail Monitored Name by (Sink, Bucket) List Item #, Why It Failed, and Corrective Action(s) Taken Item # Description/Corrective Action/Preventive Measures Page 87 4136 inmliup�1 P11111 r�'24 VALIDATION CHLORINE COMPOUNDS CONCENTRATION (PPM) LOG ➢ Proper concentration is necessary to ensure the equipment/ utensils/containers are properly sanitized. *50-100 ppm for chlorine. Follow approved chemical manufacturer recommendations for testing strip duration hold time. ➢ Target: 50-100 ppm. Frequency: One log per production day, Monday through Friday. Date: Name: Area Time Pass Fail Monitored Name by (Sink, Bucket) List Item #, Why It Failed, and Corrective Action(s) Taken Item # Description/Corrective Action/Preventive Measures Page 88 4137 �e.400 Proposal— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners • Attachment 2: Menu Substitution Policy Page 89 4138 ql 2Q ��' III o o d.........wIs 2025 Menu Substitution Policy Policy: Menus are written by the food provider and approved by the contracted service provider's Licensed Registered Dietitian. These menus are to be followed, as written. The Department of Elder Affairs (DOEA) Home and Community Based Services Handbook, nutrition program polices issued requires that meals comply with Dietary Guidelines and provide 1/3 of the DRI/AI for targeted nutrients as defined for 51+ male.* Once the menus have been approved, menu substitutions should be minimal in order to replace an unavailable item beyond the food providers control and are allowed only in extenuating circumstances. Menu substitutions will be from the same food group and provide comparable nutritional value. Prior to use, the nutrition programs qualified dietitian must approve the menu substitution policy and procedures and the menu substitution list. Procedure: Menus and computer assisted nutritional analysis are developed by the food provider and are reviewed and accepted by the assigned GA Foods Registered Dietitian, then forwarded to the Agency for approval. In the event of the need of a substitution, the nutrition program will be notified of the need for substitution. A customer notification form will be initiated and sent to the nutrition provider via GA's electronic menu substitution program in advance by the unit manager if possible. The GA dietitian will forward a copy of the nutrient analysis to the nutrition provider program upon request. A copy of the customer notification substitution will also be generated to the GA dietitian. Documentation of all menu substitutions must be kept on file for at least two vears for monitoring purposes by the nutrition provider. This policv is effective from Januag 1, 2025 through December 31, 2025 *Custom TMS menus comply with state-specific requirements. Page 90 4139 lq 2Q ��' III o o d.........wIs 2025 Menu Substitution Policy Guidelines: • Substitute foods from within the same food group. • Examples of substitutions may include: o Meat/meat alternate food item may be subbed for meat/meat alternate food item o High Vitamin A/C food item may be subbed for another High Vitamin A/C food item o Whole grain/whole wheat food item may be subbed for another whole grain/whole wheat food item Food Item Examples: �I Food Meat/Meat Vegetables Fruits Vegetables, Fruits Grains/Breads Grains/Breads Group Alternate (l,oz.eq.) slut)Group IHIiiph Vitamin, High Vitamin,C +NrO'Ihote Repular Grain/Wheat Examples N c Cooked Beans Broccoh Apirkot Broccoli Applesauce Whole Graiin white Bread I oz.Fish, Carrots Cantaloupe Brussel Sprouts Cantaloupe Bread white Dinner Roll I IlHaid-Ihorllled Egg Greens(Culllardis„ Mandarin Cauliflower Oranges Whole Grain white Pasta u oz.Lean(Meat Turnips, Granges Green/Red Mandarin Roll white Rice JI oz.Lean Poultry Mustaimds) Peaches Peppers Oranges whole Graiin 7I Tbsp.Peanut Mixed Juices— Sweet Potatoes Piiineappllle Bun Butter Vegetables, Orange, Tennatoes Juicer—Aplple, wlholeGraiin Peas-&Carrots Tangerine, Juice- Grape,Clrainge, Cereal Spinach Fruit Blend Vegetable Orange- Whole wheat Green/Red Piiineappllle, Bread Peppers Piiineappllle whole Wheat Tonnatees Pasta Butternut Squash Whole Wheat Juice—Vegetable Rolll Blend Brown Riice Oatmeal whole Graiin Graham Crackers Nutrition Provider Approval: Date Approved: Vendor Approval: GA Foods, Alexandria Hadley, MS, RD, LD Date Approved: 12/02/2024 Page 91 4140 e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Attachment 3: RFP Attachment 4 - Food Specifications and Nutritional Analysis with Registered Dietitian Attestation; Frozen Meal Menus and Nutrient Analyses Page 92 4141 ATTACHMENT 4—FOOD SPECIFICATIONS AND NUTRITIONAL ANALYSIS NOTE: ALL FOOD SPECIFICATIONS AND NUTRITIONAL ANALYSIS REQUIREMENTS ARE PROVIDED IN THE LATEST EDITION OF THE FLORIDA DEPARTMENT OF ELDER AFFAIRS MANUAL. Conformity to the standards included in this(Attachment 4)will be assured by planning menus using the criteria included herein. Attestation Statements Caterer: G.A. Food Services of Pinellas County, LLC Date: June 20, 2025 Registered/Licensed Dietician's Name (please print): Kiana Ward, RDN, LDN RD's Contact Phone Number: 1-800-852-2211, ext. 319 la%,6 thitthe attached menus have been analyzed with computer software programming using MS Dynamics20 vvith hrFnnrlc (software). These menus meet the Department of Elder Affairs guidelines as outlined in Chapter 5 of the 2023 DOEA Programs and Services Handbook (https://allianceforag n�..or/p-content/uploads/2023-Chapter-5-Older-Americans-Act-Title-IIIC.Idf) and Computer-Assisted Menu Development requirements with the following specifics— • These menus provide 33 113% of the Daily Recommended Dietary Allowance per meal using the reference intakes for 5 1+year-old adults, • Analysis must include: Calories, Protein, Fat, Fiber, Calcium, Zinc, Sodium, Potassium, Magnesium, Vitamins B6, B 12, C, and A. • Adequate amounts must be provided daily of Calories, Protein, Fat, Fiber, Calcium, Vitamin B6 and Vitamin C. • Items that provide the following target nutrients should be identified on the menu. Vitamin C—must provide at least 25 mg per meal. • Vitamins A and B12, Zinc, Magnesium, Sodium and Potassium may be averaged over one week; however, no individual meal shall exceed 1000 mg of Sodium. • Vitamin A—must provide an average of 233 ug per day over the course of a week. I have confirmed that these menus comply with the current Dietary Guidelines for Americans. 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ac� 0om Ac+ ma� mp .c.cm�5 m� o '6000 � � OSY `mo aop �s; �o a� 3�Y .Q GN>> UU o� c(D C) o)- Qxao�cn.0� U 3aU E C7 `mom 3-•mm o o U U U o 0 A U w 0 2 0 0 0 0 0 W a 00 0 o A U U S a a m 0 m vu� \"\�co Uco a c Z -oEs='�Sm O p M O W 0 0 a 0 G m m " ��c N'O F mm-o u�c aim LL �� A m Q o om Q � y m m m U LLL U m m m U o m a�U U ro�=c�aa LL Q oOmUa o �A `ocam oo � 0 � � � 000 m oo °mzaR .a O D � A 0.�C7 EU� oU wU °���� OA � C7mo� � `y m C7 cn lid O 'cm°om�oE a > - NLL m NLL a > 0= w NLL o s 0w -0 0�s c2 LL OYc+w� g LL -0 �C) LL A o °� �� LL o'O °U$ z a w x s s m �o arc D o m w 0 3 o a m L L 0 ms 0o a x os aoo I p 0 m=� ¢� sO Qm a���� m� aUUm�a� mm�Q E� N Uc� ` O O U U w a2 O O O D U w O O O A U U w O J 0 D U U a 0 0 VI Q 0 6 M33M Z M33M £M33M ti M33M ti 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Beef Patty in Teriyaki Sauce(CAT052239) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)I ICI"I"101J,IdAI"A I 1:::�S";;I' 11 I101J/' Q I,JJA IJ,I'I"I"'f l)U11 01:::13Y11 ASJ,I-.�' NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV RM000164 Juice Apple 4oz 70/cs(D291) 1 EACH NAV FRZ000763 Beef Patty Teriyaki,Rice&Mixed Vegetables 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH FDC RM000713 Margarine Cup 48%vegetable oil 900/5gm cs(84p) 1 EACH NAV RM002202 Keebler Honey Graham Cracker 2-pk 200/cs(72p) 1 EACH IJI),11-Jliil`1"I" ,IJ,II.S SIAIJId%lac /AlJ1 ,CAI S I/ IJ)A Energy(kcal) KCAL 667.0000 694.0000 104.0480% Protein G 19.0000 35.8300 20.6513% 188.5789% Fiber G 9.0000 9.3000 103.3333% Total lipid(fat) G NA 16.0000 20.7493% Carbohydrate,by diff G NA 98.1800 56.5879% Sodium MG 767.0000 876.0000 114.2112% Calcium MG 400.0000 556.0000 139.0000% Magnesium MG 140.0000 140.0000 100.0000% Potassium MG 1133.0000 1128.0000 99.5587% Vitamin A RAE UG 300.0000 457.1640 152.3880% Vitamin B-12 UG 0.8000 1.1646 145.5750% Vitamin B-6 MG 0.5700 1.2795 224.4737% Vitamin C MG 30.0000 74.9402 249.8007% Zinc MG 3.7000 8.9619 242.2135% Page 95 4144 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/M N002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 __ 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Mexican Bean Burrito w/Queso(CAT052240) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I 11),1 111110 11 I A I A I')1 C 11:'/11011 Q J,A I I I I"I"'( J,I I I 1 0 1::: kyl 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV RM000169 Juice Blend 4oz 70/cs(D301) 1 EACH NAV FRZ000109 Bean Burrito w/Queso,Carrots,Corn 20/cs 1 EACH NAV RM001908 Cookie Chocolate Chip wfiber 150/1.25oz cs(108p) 1 EACH I 11),1 1 1:::i I I I J,I I I I S S I A I I')A lac /Al Jfl ,C A 1 0 1 1 S S I A II AIs Energy(kcal) KCAL 667.0000 812.0000 121.7391% Protein G 19.0000 30.0000 14.7783% 157.8947% Fiber G 9.0000 19.0000 211.1111% Total lipid(fat) G NA 18.5000 20.5049% Carbohydrate,by diff G NA 142.1800 70.0394% Sodium MG 767.0000 817.0000 106.5189% Calcium MG 400.0000 777.0000 194.2500% Magnesium MG 140.0000 147.2000 105.1429% Potassium MG 1133.0000 1532.7400 135.2816% Vitamin A RAE UG 300.0000 1664.0000 554.6667% Vitamin B-12 UG 0.8000 1.5500 193.7500% Vitamin B-6 MG 0.5700 0.8400 147.3684% Vitamin C MG 30.0000 60.9000 203.0000% Zinc MG 3.7000 3.9820 107.6216% Page 96 4145 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Pork Chop Patty in Sofrito Sauce(CAT052241) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I 11),1 1110 11 'A I A I')1 �C 11:'/11011 Q JJA I I I I I ( J,I I I 1 01 I 1:::JA S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000896 Pork Patty w/Sofrito,Peas,Swt Pot 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH NAV RM000183 Juice Orange 4oz 70/cs(D351) 1 EACH I 11),1 1 1:::i I I I J,I I I I S S I A I I')A lac /Al Jfl ,C A 1 0 1 1 S S I A II AIs Energy(kcal) KCAL 667.0000 683.0000 102.3988% Protein G 19.0000 39.0000 22.8404% 205.2632% Fiber G 9.0000 12.4000 137.7778% Total lipid(fat) G NA 18.5200 24.4041% Carbohydrate,by diff G NA 91.1800 53.3997% Sodium MG 767.0000 600.0400 78.2321% Calcium MG 400.0000 547.0000 136.7500% Magnesium MG 140.0000 221.0000 157.8571% Potassium MG 1133.0000 2024.0000 178.6408% Vitamin A RAE UG 300.0000 806.1640 268.7213% Vitamin B-12 UG 0.8000 1.6946 211.8250% Vitamin B-6 MG 0.5700 1.3965 245.0000% Vitamin C MG 30.0000 74.9402 249.8007% Zinc MG 3.7000 7.8589 212.4027% Page 97 4146 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Chicken in Italian Sauce(CAT052242) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I J J,I I I 10 1 J )A I A I')1 C 11:'/11011 Q J,A I J I I I ( J,I J I 1 0 1::: 1',Yl 1:::�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH FDC RM000993 Produce Banana Fresh 40#100/cs FL/GA(C914) 1 EACH NAV FRZ000880 CHICKEN W ITL SAUCE,DICED POTATOES AND GR BNS 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH I 11),1 1 1:::i I I I J,I J I I S S I A I J')A /Al Jfl ,CAI S I A I J)A Energy(kcal) KCAL 667.0000 698.0000 104.6477% Protein G 19.0000 35.5900 20.3954% 187.3158% Fiber G 9.0000 12.6000 140.0000% Total lipid(fat) G NA 17.9000 23.0802% Carbohydrate,by diff G NA 98.1800 56.2636% Sodium MG 767.0000 619.0000 80.7040% Calcium MG 400.0000 550.0000 137.5000% Magnesium MG 140.0000 211.0000 150.7143% Potassium MG 1133.0000 1943.0000 171.4916% Vitamin A RAE UG 300.0000 365.1640 121.7213% Vitamin B-12 UG 0.8000 1.1646 145.5750% Vitamin B-6 MG 0.5700 1.2535 219.9123% Vitamin C MG 30.0000 47.6402 158.8007% Zinc MG 3.7000 4.8969 132.3486% Page 98 4147 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Mediterranean Bowl(CAT052243) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I I J,I I I 10 11 'A I A I')1 C 11:'/110 11 Q JJA I I I I I ( J,I I I 1 01 kyl 1:�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV RM003243 Juice Apple Cherry 4oz 70/cs(72p) 1 EACH NAV FRZ000908 Mediterranean Bowl,peas&carrot,zucchini 20/cs 1 EACH NAV RM000384 Bread Whole Wheat 900/cs(B 1 96A)(Fnsh Prod) 1 EACH I 11),1 1 1:::�I I I J,I I I I S S I A I I')A lac /Al Jfl ,CAC 0 1 1 S S I A II AIs Energy(kcal) KCAL 667.0000 736.0000 110.3448% Protein G 19.0000 31.0000 16.8478% 163.1579% Fiber G 9.0000 22.0000 244.4444% Total lipid(fat) G NA 16.4000 20.0543% Carbohydrate,by diff G NA 118.1800 64.2283% Sodium MG 767.0000 433.0000 56.4537% Calcium MG 400.0000 703.0000 175.7500% Magnesium MG 140.0000 278.8300 199.1643% Potassium MG 1133.0000 1496.0000 132.0388% Vitamin A RAE UG 300.0000 733.0000 244.3333% Vitamin B-12 UG 0.8000 1.1500 143.7500% Vitamin B-6 MG 0.5700 1.5300 268.4211% Vitamin C MG 30.0000 131.9000 439.6667% Zinc MG 3.7000 6.7700 182.9730% Page 99 4148 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Twisted Mac&Cheese(CAT052244) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I J J,I I I 10 1 J )A I A I')1 C 11:'/110 1 J/' Q I,JJA I J I I I ( J,I J I 1 01 1',Yl 1:�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000107 Twisted Mac&Cheese,Mixed Vegetables 20/cs 1 EACH NAV RM000384 Bread Whole Wheat 900/cs(B 1 96A)(Fnsh Prod) 1 EACH NAV RM003419 Applesauce Unsweetened 4oz 72/cs(80p) 1 EACH FIDC RM001298 Peanuts 450/1 oz cs(F1 08B)(36p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J I I S S I A I J')A /Al Jfl ,CAI S I A I J)A Energy(kcal) KCAL 667.0000 716.0000 107.3463% Protein G 19.0000 33.0000 18.4358% 173.6842% Fiber G 9.0000 16.0000 177.7778% Total lipid(fat) G NA 24.4000 30.6704% Carbohydrate,by diff G NA 95.1800 53.1732% Sodium MG 767.0000 842.0000 109.7784% Calcium MG 400.0000 1045.0000 261.2500% Magnesium MG 140.0000 230.8000 164.8571% Potassium MG 1133.0000 1450.0000 127.9788% Vitamin A RAE UG 300.0000 714.0000 238.0000% Vitamin B-12 UG 0.8000 1.7500 218.7500% Vitamin B-6 MG 0.5700 0.6900 121.0526% Vitamin C MG 30.0000 89.8999 299.6663% Zinc MG 3.7000 4.2050 113.6486% Page 100 4149 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Pasta Bolognese(CAT052245) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I I J,I I I 10 11 1')A I A I')1 �C 11:'/11011 Q JJA I I I I I ( J,I I I 1 0 1::: I 1:::JA S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000565 Pasta Bolognese,Italian Vegetables 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH FDC RM000992 Produce Orange 100-113/cs(C909C) 1 EACH I 11),1 1 1:::i I I I J,I I I I S S I A I I')A lac /Al Jfl ,C A 1 0 1 1 S S I A II AIs Energy(kcal) KCAL 667.0000 681.8000 102.2189% Protein G 19.0000 38.2740 22.4547% 201.4421% Fiber G 9.0000 13.8000 153.3333% Total lipid(fat) G NA 16.7100 22.0578% Carbohydrate,by diff G NA 92.7000 54.3855% Sodium MG 767.0000 468.6000 61.0952% Calcium MG 400.0000 599.2000 149.8000% Magnesium MG 140.0000 212.9800 152.1286% Potassium MG 1133.0000 2078.4000 183.4422% Vitamin A RAE UG 300.0000 430.1640 143.3880% Vitamin B-12 UG 0.8000 2.3146 289.3250% Vitamin B-6 MG 0.5700 1.2671 222.2982% Vitamin C MG 30.0000 116.6802 388.9340% Zinc MG 3.7000 6.0509 163.5378% Page 101 4150 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Week 1 Average Nutrient Analysis 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I 11),1 'I 1:::i I I I J,I I I I S S I A I I')Alac /Al Jfl ,C A 1 0 1 1:::�S S I A I I A Energy(kcal) KCAL 667.0000 717.2571 107.5348% Protein G 19.0000 34.6706 19.3351% 182.4768% Fiber G 9.0000 15.0143 166.8256% Total lipid(fat) G NA 18.3471 23.0216% Carbohydrate,by diff G NA 105.1114 58.6185% Sodium MG 767.0000 665.0914 86.7134% Calcium MG 400.0000 682.4571 170.6143% Magnesium MG 140.0000 205.9729 147.1235% Potassium MG 1133.0000 1664.5914 146.9189% Vitamin A RAE UG 300.0000 738.5223 246.1741% Vitamin B-12 UG 0.8000 1.5412 192.6500% Vitamin B-6 MG 0.5700 1.1795 206.9298% Vitamin C MG 30.0000 85.2715 284.2383% Zinc MG 3.7000 6.1037 164.9649% Page 102 4151 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Chicken al Pastor(CAT052246) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)I I I 10 1 J, )A I A I')1 C 11:'/110 1 J/' Q I,JJA I J,I I I ( J,I J,I 1 01 1',Yl 1:�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000906 Chicken al Pastor,black beans,corn 20/cs 1 EACH NAV RM000384 Bread Whole Wheat 900/cs(B 1 96A)(Fnsh Prod) 1 EACH NAV RM003243 Juice Apple Cherry 4oz 70/cs(72p) 1 EACH FIDC RM001298 Peanuts 450/1 oz cs(F1 08B)(36p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J,I I S S I A I J,')A /Al Jfl ,CAI S I A I J,)A Energy(kcal) KCAL 667.0000 757.0000 113.4933% Protein G 19.0000 57.0000 30.1189% 300.0000% Fiber G 9.0000 18.0000 200.0000% Total lipid(fat) G NA 23.4000 27.8203% Carbohydrate,by diff G NA 91.1800 48.1797% Sodium MG 767.0000 481.0000 62.7119% Calcium MG 400.0000 574.0000 143.5000% Magnesium MG 140.0000 306.6300 219.0214% Potassium MG 1133.0000 1556.0000 137.3345% Vitamin A RAE UG 300.0000 647.0000 215.6667% Vitamin B-12 UG 0.8000 1.4500 181.2500% Vitamin B-6 MG 0.5700 1.4700 257.8947% Vitamin C MG 30.0000 75.9000 253.0000% Zinc MG 3.7000 6.2900 170.0000% Page 103 4152 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Meatballs&Pasta in Marinara(CAT052247) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I J J,I I I 10 1 J I')A I A I')1 �C 11:'/110 1 J/' Q I,JJA I J I I I ( J,I J I 1 0 1::: 13Y1 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000861 Meatballs&Pasta/Gr Beans 20/cs 1 EACH NAV RM000384 Bread Whole Wheat 900/cs(B 1 96A)(Fnsh Prod) 1 EACH FIDC RM000713 Margarine Cup 48%vegetable oil 900/5gm cs(84p) 1 EACH NAV RM001 776 Citrus Fruit 159/RPC(F921)(Fnsh Prod) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J I I S S I A I J')A /Al Jfl ,CAI S I A I J)A Energy(kcal) KCAL 667.0000 681.0000 102.0990% Protein G 19.0000 32.8851 19.3158% 173.0795% Fiber G 9.0000 14.3497 159.4411% Total lipid(fat) G NA 19.2131 25.3918% Carbohydrate,by diff G NA 94.8401 55.7064% Sodium MG 767.0000 504.0000 65.7106% Calcium MG 400.0000 484.4710 121.1178% Magnesium MG 140.0000 198.3609 141.6864% Potassium MG 1133.0000 1268.0636 111.9209% Vitamin A RAE UG 300.0000 491.0000 163.6667% Vitamin B-12 UG 0.8000 1.1560 144.5000% Vitamin B-6 MG 0.5700 0.8874 155.6842% Vitamin C MG 30.0000 39.5068 131.6893% Zinc MG 3.7000 2.9564 79.9027% Page 104 4153 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Breaded Chicken w/Country Pepper Gravy(CAT052248) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I I J,I I I I 1011 I A I A 11 C 11:'/11011 Q J,A I I I I"I"'( J,I I I 1 0 1::: kyl 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000766 Chicken w/Gravy,Brussels,Mixveg&Squash 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH FDC RM000985 Produce Apples Red 125/cs(C900A) 1 EACH I 11),1 1 1:::i I I I J,I I I I S S I A I I')A lac /Al Jfl ,C A 1 0 1 1 S S I A II AIs Energy(kcal) KCAL 667.0000 688.2000 103.1784% Protein G 19.0000 33.0000 19.1805% 173.6842% Fiber G 9.0000 14.0300 155.8889% Total lipid(fat) G NA 19.8000 25.8936% Carbohydrate,by diff G NA 86.3800 50.2063% Sodium MG 767.0000 654.5800 85.3429% Calcium MG 400.0000 564.4800 141.1200% Magnesium MG 140.0000 194.9000 139.2143% Potassium MG 1133.0000 1510.0000 133.2745% Vitamin A RAE UG 300.0000 651.9040 217.3013% Vitamin B-12 UG 0.8000 1.1846 148.0750% Vitamin B-6 MG 0.5700 0.9905 173.7719% Vitamin C MG 30.0000 88.4402 294.8007% Zinc MG 3.7000 4.3799 118.3757% Page 105 4154 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Oatmeal(CAT052249) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I I J,I I I 10 11 1')A I A I')1 C 11:'/110 11 Q JJA I I I I I ( J,I I I 1 01 kyl 1:�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ003001 Oatmeal w/Berry Compote,Swt Pot Hash 1 EACH NAV RM000384 Bread Whole Wheat 900/cs(B 1 96A)(Fnsh Prod) 1 EACH NAV RM003341 PC Peanut Butter JIF 1.1 oz 120/cs 1 EACH NAV RM000164 Juice Apple 4oz 70/cs(D291) 1 EACH I 11),1 1 1:::�I I I J,I I I I S S I A I I')A lac /Al Jfl ,CAC 0 1 1 S S I A II AIs Energy(kcal) KCAL 667.0000 862.0000 129.2354% Protein G 19.0000 44.1300 20.4780% 232.2632% Fiber G 9.0000 15.4000 171.1111% Total lipid(fat) G NA 22.4000 23.3875% Carbohydrate,by diff G NA 135.1800 62.7285% Sodium MG 767.0000 526.0000 68.5789% Calcium MG 400.0000 1524.0000 381.0000% Magnesium MG 140.0000 284.0000 202.8571% Potassium MG 1133.0000 1694.0000 149.5146% Vitamin A RAE UG 300.0000 911.0000 303.6667% Vitamin B-12 UG 0.8000 2.2800 285.0000% Vitamin B-6 MG 0.5700 1.5440 270.8772% Vitamin C MG 30.0000 85.9000 286.3333% Zinc MG 3.7000 4.7150 127.4324% Page 106 4155 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Hamburger Patty(CAT052250) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I J J,I I I 10 1 J I')A I A I')1 C I"I 10 1 J Q I,JJA I J I I I ( J,I J I 1 0 1 1',Yl 1:::�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000712 Hamburger w/Diced Potatoes/Carrots 20/cs 1 EACH NAV RM000387 Bun Hamburger 400/cs(B199A)(Fnsh Prod) 1 EACH FIDC RM002061 PC Ketchup 1000/cs 1 EACH FIDC RM000593 PC Mustard 500/cs(F260) 1 EACH NAV RM003205 Cookie sandwich creme banana 312/1.05oz(72p) 1 EACH NAV RM003419 Applesauce Unsweetened 4oz 72/cs(80p) 1 EACH I J 1"),1 'I 1:::i I J I J,I J I I S S I A I J')A lac /Al 1fl ,CAI S I A I J)A Energy(kcal) KCAL 667.0000 719.0000 107.7961% Protein G 19.0000 31.2850 17.4047% 164.6579% Fiber G 9.0000 10.0000 111.1111% Total lipid(fat) G NA 25.3620 31.7466% Carbohydrate,by diff G NA 90.8440 50.5391% Sodium MG 767.0000 902.2000 117.6271% Calcium MG 400.0000 498.2400 124.5600% Magnesium MG 140.0000 100.4000 71.7143% Potassium MG 1133.0000 1215.9000 107.3169% Vitamin A RAE UG 300.0000 1167.0000 389.0000% Vitamin B-12 UG 0.8000 3.5900 448.7500% Vitamin B-6 MG 0.5700 0.9910 173.8596% Vitamin C MG 30.0000 111.9999 373.3330% Zinc MG 3.7000 6.7550 182.5676% Page 107 4156 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Sweet&Sour Pork(CAT052251) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)11 1110 1 J/' )A I A I')1 �C 11:'/110 1 J Q I,JJA I J I I I ( J,I J I 1 0 1::: 13Y1 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH FIDC RM000993 Produce Banana Fresh 40#100/cs FL/GA(C914) 1 EACH NAV FRZ000768 Sweet&Sour Pork w/Fried Rice&Corn 20/cs 1 EACH NAV RM000384 Bread Whole Wheat 900/cs(B 1 96A)(Fnsh Prod) 1 EACH FIDC RM000713 Margarine Cup 48%vegetable oil 900/5gm cs(84p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J I I S S I A I J')A /Al Jfl ,CAI S I A I J)A I` Energy(kcal) KCAL 667.0000 680.0000 101.9490% Protein G 19.0000 37.0900 21.8176% 195.2105% Fiber G 9.0000 10.9000 121.1111% Total lipid(fat) G NA 19.8000 26.2059% Carbohydrate,by diff G NA 96.1800 56.5765% Sodium MG 767.0000 690.0000 89.9609% Calcium MG 400.0000 469.0000 117.2500% Magnesium MG 140.0000 231.0000 165.0000% Potassium MG 1133.0000 1798.0000 158.6937% Vitamin A RAE UG 300.0000 603.0000 201.0000% Vitamin B-12 UG 0.8000 1.6100 201.2500% Vitamin B-6 MG 0.5700 1.1970 210.0000% Vitamin C MG 30.0000 31.6000 105.3333% Zinc MG 3.7000 4.6000 124.3243% Page 108 4157 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Meatloaf in Stewed Tomatoes(CAT052252) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)11 1110 1 J/' )A I A I')1 C 11:'/110 1 J, Q I,JJA I J,I I I ( J,I J,I 1 0 1 1',Yl 1:::�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV RM000169 Juice Blend 4oz 70/cs(D301) 1 EACH NAV FRZ000044 Meatloaf w/Stw Tom,Mashed Pot 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH NAV RM002202 Keebler Honey Graham Cracker 2-pk 200/cs(72p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J,I I S S I A I J,')A /Al Jfl ,CAI S I A I J,)A I` Energy(kcal) KCAL 667.0000 673.0000 100.8996% Protein G 19.0000 34.0000 20.2080% 178.9474% Fiber G 9.0000 9.3000 103.3333% Total lipid(fat) G NA 15.0000 20.0594% Carbohydrate,by diff G NA 94.1800 55.9762% Sodium MG 767.0000 800.0000 104.3025% Calcium MG 400.0000 591.0000 147.7500% Magnesium MG 140.0000 188.2000 134.4286% Potassium MG 1133.0000 1849.7400 163.2604% Vitamin A RAE UG 300.0000 327.1640 109.0547% Vitamin B-12 UG 0.8000 1.1746 146.8250% Vitamin B-6 MG 0.5700 1.6555 290.4386% Vitamin C MG 30.0000 50.9402 169.8007% Zinc MG 3.7000 7.7889 210.5108% Page 109 4158 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Week 2 Average Nutrient Analysis 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I 11),1 'I 1:::i I I I J,I I I I S S I A I I')Alac /Al Jfl ,C A 1 0 1 1:::�S S I A I I A Energy(kcal) KCAL 667.0000 722.8857 108.3787% Protein G 19.0000 38.4843 21.2948% 202.5489% Fiber G 9.0000 13.1400 146.0000% Total lipid(fat) G NA 20.7107 25.7850% Carbohydrate,by diff G NA 98.3977 54.4472% Sodium MG 767.0000 651.1114 84.8907% Calcium MG 400.0000 672.1701 168.0425% Magnesium MG 140.0000 214.7844 153.4174% Potassium MG 1133.0000 1555.9577 137.3308% Vitamin A RAE UG 300.0000 685.4383 228.4794% Vitamin B-12 UG 0.8000 1.7779 222.2375% Vitamin B-6 MG 0.5700 1.2479 218.9298% Vitamin C MG 30.0000 69.1839 230.6130% Zinc MG 3.7000 5.3550 144.7297% Page 110 4159 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Beef Patty in Brown Gravy(CAT052253) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I J J,I I CI"I"1011 I')A I A I')1 �C 11:'/11011 Ql,,),A I J I I I ( )I J I 1 01 kyl A S J, 1::: NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV RM003419 Applesauce Unsweetened 4oz 72/cs(80p) 1 EACH NAV FRZ000882 BF PATTY W/BROWN GRAVY,MX VEG AND BR RICE 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH NAV RM002762 Cookie Lemon w fiber 150/1.25oz cs(1 08p) 1 EACH I 11),1 1 1:::i I I I J,I J I I S S I A I J')A /Al Jfl ,CAI S I A I J)A Energy(kcal) KCAL 667.0000 712.0000 106.7466% Protein G 19.0000 36.0000 20.2247% 189.4737% Fiber G 9.0000 12.5000 138.8889% Total lipid(fat) G NA 18.5000 23.3848% Carbohydrate,by diff G NA 98.1800 55.1573% Sodium MG 767.0000 808.0000 105.3455% Calcium MG 400.0000 497.0000 124.2500% Magnesium MG 140.0000 162.0000 115.7143% Potassium MG 1133.0000 1071.0000 94.5278% Vitamin A RAE UG 300.0000 484.1640 161.3880% Vitamin B-12 UG 0.8000 1.1646 145.5750% Vitamin B-6 MG 0.5700 0.6165 108.1579% Vitamin C MG 30.0000 69.9401 233.1337% Zinc MG 3.7000 8.9319 241.4027% Page 111 4160 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Honey Mustard Chicken(CAT052254) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I I J,I I I 10 11 )A I A I')1 �C 11:'/11011 Q I,JJA I I I I I ( J,I I I 1 0 1::: 1',Y1 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV RM003243 Juice Apple Cherry 4oz 70/cs(72p) 1 EACH NAV FRZ000878 GRILLED CHICKEN HNY MUST SCE CARROTS DICED POT 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH NAV RM003203 Cookie sandwich creme strawberry 312/1.05oz(72p) 1 EACH I 11),1 1 1:::i I I I J,I I I I S S I A I I')A /Al Jfl ,CAI S I A I I A Energy(kcal) KCAL 667.0000 692.0000 103.7481% Protein G 19.0000 33.0000 19.0751% 173.6842% Fiber G 9.0000 9.0000 100.0000% Total lipid(fat) G NA 18.5000 24.0607% Carbohydrate,by diff G NA 103.1800 59.6416% Sodium MG 767.0000 999.0000 130.2477% Calcium MG 400.0000 628.0000 157.0000% Magnesium MG 140.0000 183.8300 131.3071% Potassium MG 1133.0000 1265.0000 111.6505% Vitamin A RAE UG 300.0000 1261.1640 420.3880% Vitamin B-12 UG 0.8000 1.1646 145.5750% Vitamin B-6 MG 0.5700 0.9765 171.3158% Vitamin C MG 30.0000 110.9402 369.8007% Zinc MG 3.7000 4.5669 123.4297% Page 112 4161 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Meatballs in Orange Sauce(CAT052255) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)I I I 10 1 J, )A I A I')1 �C 11:'/110 1 J/' Q I,JJA I J,I I I ( J,I J,I 1 0 1::: 13Y1 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV RM000164 Juice Apple 4oz 70/cs(D291) 1 EACH NAV FRZ000894 Meatballs Orange Sce/Rice/Gr Beans 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH FIDC RM000713 Margarine Cup 48%vegetable oil 900/5gm cs(84p) 2 EACH I J/'1"),1 1 1:::�I J/'I J,I J,I I S S I A I J,')A /Al Jfl ,CAI S I A I J,)A I` Energy(kcal) KCAL 667.0000 679.0000 101.7991% Protein G 19.0000 33.7300 19.8704% 177.5263% Fiber G 9.0000 10.3000 114.4444% Total lipid(fat) G NA 19.5000 25.8468% Carbohydrate,by diff G NA 87.1800 51.3579% Sodium MG 767.0000 732.0000 95.4368% Calcium MG 400.0000 501.0000 125.2500% Magnesium MG 140.0000 171.0000 122.1429% Potassium MG 1133.0000 783.0000 69.1086% Vitamin A RAE UG 300.0000 349.1640 116.3880% Vitamin B-12 UG 0.8000 1.1646 145.5750% Vitamin B-6 MG 0.5700 1.1305 198.3333% Vitamin C MG 30.0000 68.9402 229.8007% Zinc MG 3.7000 3.8619 104.3757% Page 113 4162 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Beef Stroganoff(CAT052256) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)I I I 10 1 J,I')A I A I')1 �C 11:'/110 1 J/' Q I,JJA I J,I I I ( J,I J,I 1 0 1::: 13Y1 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ004001 Beef Stroganoff w/Carrots,Brussels Sprouts 1 EACH NAV RM000384 Bread Whole Wheat 900/cs(B 1 96A)(Fnsh Prod) 1 EACH NAV RM000169 Juice Blend 4oz 70/cs(D301) 1 EACH FIDC RM000713 Margarine Cup 48%vegetable oil 900/5gm cs(84p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J,I I S S I A I J,')A /Al Jfl ,CAI S I A I J,)A I` Energy(kcal) KCAL 667.0000 683.0000 102.3988% Protein G 19.0000 36.0000 21.0835% 189.4737% Fiber G 9.0000 13.0000 144.4444% Total lipid(fat) G NA 18.4000 24.2460% Carbohydrate,by diff G NA 86.1800 50.4714% Sodium MG 767.0000 438.0000 57.1056% Calcium MG 400.0000 453.0000 113.2500% Magnesium MG 140.0000 201.2000 143.7143% Potassium MG 1133.0000 1852.7400 163.5252% Vitamin A RAE UG 300.0000 1843.0000 614.3333% Vitamin B-12 UG 0.8000 2.3000 287.5000% Vitamin B-6 MG 0.5700 1.2400 217.5439% Vitamin C MG 30.0000 113.9000 379.6667% Zinc MG 3.7000 6.8520 185.1892% Page 114 4163 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Pork Riblet in BBQ Sauce(CAT052257) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I I J,I I I I 1011 1')A I A 11 C 11:'/1 10 11 Q J,A I I I I I ( J,I I I 1 01 kyl 1:::�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000863 BBQ Pork Riblet w/Gar Mash/Mixed Veg 20/cs 1 EACH NAV RM000384 Bread Whole Wheat 900/cs(B 1 96A)(Fnsh Prod) 1 EACH FDC RM000993 Produce Banana Fresh 40#1 00/cs FL/GA(C914) 1 EACH I 11),1 1 1:::i I I I J,I I I I S S I A I I')A lac /Al Jfl ,C A 1 0 1 1 S S I A II AIs Energy(kcal) KCAL 667.0000 704.0000 105.5472% Protein G 19.0000 37.0900 21.0739% 195.2105% Fiber G 9.0000 13.1000 145.5556% Total lipid(fat) G NA 16.8000 21.4773% Carbohydrate,by diff G NA 103.1800 58.6250% Sodium MG 767.0000 791.0000 103.1291% Calcium MG 400.0000 514.0000 128.5000% Magnesium MG 140.0000 184.5000 131.7857% Potassium MG 1133.0000 1885.0000 166.3725% Vitamin A RAE UG 300.0000 678.0000 226.0000% Vitamin B-12 UG 0.8000 1.2000 150.0000% Vitamin B-6 MG 0.5700 0.7170 125.7895% Vitamin C MG 30.0000 32.6000 108.6667% Zinc MG 3.7000 4.0100 108.3784% Page 115 4164 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Egg w/Sausage Country Pepper Gravy(CAT052258) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I I J,I I I 10 11 1')A I A I')1 �C 11:'/11011 Q JJA I I I I I ( J,I I I 1 0 1::: I 1:::JA S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000857 Egg Patty/Potatoes/Sausage Grvy/Apples 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH NAV RM002761 Cookie Cherry w fiber 150/1.25oz cs(126p) 1 EACH I 11),1 1 1:::i I I I J,I I I I S S I A I I')A lac /Al Jfl ,C A 1 0 1 1 S S I A II AIs Energy(kcal) KCAL 667.0000 688.0000 103.1484% Protein G 19.0000 33.0000 19.1860% 173.6842% Fiber G 9.0000 10.0000 111.1111% Total lipid(fat) G NA 21.5000 28.1250% Carbohydrate,by diff G NA 93.1800 54.1744% Sodium MG 767.0000 928.0000 120.9909% Calcium MG 400.0000 521.0000 130.2500% Magnesium MG 140.0000 143.0000 102.1429% Potassium MG 1133.0000 931.0000 82.1712% Vitamin A RAE UG 300.0000 231.1640 77.0547% Vitamin B-12 UG 0.8000 1.1846 148.0750% Vitamin B-6 MG 0.5700 0.6865 120.4386% Vitamin C MG 30.0000 36.9402 123.1340% Zinc MG 3.7000 4.0969 110.7270% Page 116 4165 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Beef Picadillo(CAT052259) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I J J,I I I 10 1 J I')A I A I')1 �C 11:'/110 1 J/' Q I,JJA I J I I I ( J,I J I 1 0 1::: kyl 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ004002 NY Strip w/Picadillo/Grn Bn/Corn 30/rpc 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH FIDC RM000985 Produce Apples Red 125/cs(C900A) 1 EACH FIDC RM000713 Margarine Cup 48%vegetable oil 900/5gm cs(84p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J I I S S I A I J')A /Al Jfl ,CAI S I A I J)A I` Energy(kcal) KCAL 667.0000 684.2000 102.5787% Protein G 19.0000 35.6000 20.8126% 187.3684% Fiber G 9.0000 13.6300 151.4444% Total lipid(fat) G NA 15.8000 20.7834% Carbohydrate,by diff G NA 104.3800 61.0231% Sodium MG 767.0000 653.5800 85.2125% Calcium MG 400.0000 507.4800 126.8700% Magnesium MG 140.0000 176.9000 126.3571% Potassium MG 1133.0000 1537.0000 135.6575% Vitamin A RAE UG 300.0000 264.9040 88.3013% Vitamin B-12 UG 0.8000 1.1646 145.5750% Vitamin B-6 MG 0.5700 0.8505 149.2105% Vitamin C MG 30.0000 38.8402 129.4673% Zinc MG 3.7000 9.6799 261.6189% Page 117 4166 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Week 3 Average Nutrient Analysis 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I 11),1 'I 1:::i I I I J,I I I I S S I A I I')Alac /Al Jfl ,C A 1 0 1 1:::�S S I A I I A Energy(kcal) KCAL 667.0000 691.7429 103.7096% Protein G 19.0000 34.9171 20.1908% 183.7742% Fiber G 9.0000 11.6471 129.4122% Total lipid(fat) G NA 18.4286 23.9767% Carbohydrate,by diff G NA 96.4943 55.7978% Sodium MG 767.0000 764.2257 99.6383% Calcium MG 400.0000 517.3543 129.3386% Magnesium MG 140.0000 174.6329 124.7378% Potassium MG 1133.0000 1332.1057 117.5733% Vitamin A RAE UG 300.0000 730.2229 243.4076% Vitamin B-12 UG 0.8000 1.3347 166.8375% Vitamin B-6 MG 0.5700 0.8882 155.8246% Vitamin C MG 30.0000 67.4430 224.8100% Zinc MG 3.7000 5.9999 162.1595% Page 118 4167 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Batter Dipped Fish Nuggets(CAT052260) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)11 1110 1 J/' )A I A I')1 C 11:'/110 1 J Q I,JJA I J I I I ( J,I J I 1 01 1',Y1 1:::�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000097 Batter Dip Fish Nugg,GB/Red pep,Carrots 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH FDC RM001359 PC Tartar Sauce 200/cs(F340)(72p) 1 EACH NAV RM001 776 Citrus Fruit 159/RPC(F921)(Fnsh Prod) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J I I S S I A I J')A /Al Jfl ,CAI S I A I J)A Energy(kcal) KCAL 667.0000 703.0000 105.3973% Protein G 19.0000 36.0851 20.5321% 189.9216% Fiber G 9.0000 13.7497 152.7744% Total lipid(fat) G NA 17.8131 22.8048% Carbohydrate,by diff G NA 98.8401 56.2390% Sodium MG 767.0000 486.0000 63.3638% Calcium MG 400.0000 548.4710 137.1178% Magnesium MG 140.0000 260.3609 185.9721% Potassium MG 1133.0000 1648.0636 145.4602% Vitamin A RAE UG 300.0000 1242.1640 414.0547% Vitamin B-12 UG 0.8000 1.1706 146.3250% Vitamin B-6 MG 0.5700 1.6939 297.1754% Vitamin C MG 30.0000 65.5470 218.4900% Zinc MG 3.7000 7.2733 196.5757% Page 119 4168 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Classic Meatloaf w/Onions(CAT052261) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)11 1110 1 J/' )A I A I')1 C 11:'/110 1 J Q I,JJA I J I I I ( J,I J I 1 0 1 1',Yl 1:::�A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000909 Classic Meatloaf/Onion,swt pot,peas&carr 20/cs 1 EACH NAV RM000387 Bun Hamburger 400/cs(B199A)(Fnsh Prod) 1 EACH FIDC RM002061 PC Ketchup 1000/cs 1 EACH FIDC RM000993 Produce Banana Fresh 40#1 00/cs FL/GA(C914) 1 EACH NAV RM002202 Keebler Honey Graham Cracker 2-pk 200/cs(72p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J I I S S I A I J')A /Al Jfl ,CAI S I A I J)A Energy(kcal) KCAL 667.0000 719.0000 107.7961% Protein G 19.0000 41.1750 22.9068% 216.7105% Fiber G 9.0000 14.8000 164.4444% Total lipid(fat) G NA 16.2620 20.3558% Carbohydrate,by diff G NA 99.4440 55.3235% Sodium MG 767.0000 765.2000 99.7653% Calcium MG 400.0000 553.3400 138.3350% Magnesium MG 140.0000 129.0000 92.1429% Potassium MG 1133.0000 1924.0000 169.8147% Vitamin A RAE UG 300.0000 1561.0000 520.3333% Vitamin B-12 UG 0.8000 1.2500 156.2500% Vitamin B-6 MG 0.5700 1.7870 313.5088% Vitamin C MG 30.0000 59.6000 198.6667% Zinc MG 3.7000 4.3900 118.6486% Page 120 4169 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Rancheros Cheese Omelet(CAT052262) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I I J,I I I I 1011 1')A I A I')1 C 11:'/110 11 Q J,A I I I I"I"'( lJ I I I 1 0 1::: kyl 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000855 Rancheros Cheese Omelet,Pots,Cran Pears 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH NAV RM003243 Juice Apple Cherry 4oz 70/cs(72p) 1 EACH I 11),1 1 1:::�I I I J,I I I I S S I A I I')A lac /Al Jfl ,CAC 0 1 1 S S I A II A Energy(kcal) KCAL 667.0000 677.0000 101.4993% Protein G 19.0000 30.0000 17.7253% 157.8947% Fiber G 9.0000 11.4000 126.6667% Total lipid(fat) G NA 16.5000 21.9350% Carbohydrate,by diff G NA 103.1800 60.9631% Sodium MG 767.0000 850.0000 110.8214% Calcium MG 400.0000 720.0000 180.0000% Magnesium MG 140.0000 180.8300 129.1643% Potassium MG 1133.0000 1223.0000 107.9435% Vitamin A RAE UG 300.0000 343.1640 114.3880% Vitamin B-12 UG 0.8000 1.8046 225.5750% Vitamin B-6 MG 0.5700 0.8865 155.5263% Vitamin C MG 30.0000 99.9402 333.1340% Zinc MG 3.7000 4.7269 127.7541% Page 121 4170 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Manicotti w/Tomato Sauce(CAT052263) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I J J,I I I 10 1 J )A I A I')1 �C 11:'/110 1 J/' Q I,JJA I J I I I ( J,I J I 1 0 1::: 1',Y1 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000905 Manicotti w/Tomato Sauce&Mixed Veg 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH NAV RM003203 Cookie sandwich creme strawberry 312/1.05oz(72p) 1 EACH NAV RM003419 Applesauce Unsweetened 4oz 72/cs(80p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J I I S S I A I J')A /Al Jfl ,CAI S I A I J)A I` Energy(kcal) KCAL 667.0000 712.0000 106.7466% Protein G 19.0000 31.0000 17.4157% 163.1579% Fiber G 9.0000 10.5000 116.6667% Total lipid(fat) G NA 16.5000 20.8567% Carbohydrate,by diff G NA 103.1800 57.9663% Sodium MG 767.0000 735.0000 95.8279% Calcium MG 400.0000 702.0000 175.5000% Magnesium MG 140.0000 133.0000 95.0000% Potassium MG 1133.0000 1062.0000 93.7335% Vitamin A RAE UG 300.0000 508.1640 169.3880% Vitamin B-12 UG 0.8000 1.1646 145.5750% Vitamin B-6 MG 0.5700 0.7165 125.7018% Vitamin C MG 30.0000 74.9401 249.8003% Zinc MG 3.7000 3.8119 103.0243% Page 122 4171 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Mushroom Swiss Chicken(CAT052264) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)II I I 10 1 J, )A I A I')1 �C 11:'/110 1 J/' Q I,JJA I J,I I I ( J,I J,I 1 01 I 1:::JA S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ005004 Mushrm Swiss Chicken w/Green Bean,Carrot 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH NAV RM000169 Juice Blend 4oz 70/cs(D301) 1 EACH NAV RM001907 Cookie Sugar w fiber 150/1.25oz cs(1 08p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J,I I S S I A I J,')A /Al Jfl ,CAI S I A I J,)A Energy(kcal) KCAL 667.0000 705.0000 105.6972% Protein G 19.0000 37.0000 20.9929% 194.7368% Fiber G 9.0000 14.0000 155.5556% Total lipid(fat) G NA 21.5000 27.4468% Carbohydrate,by diff G NA 91.1800 51.7333% Sodium MG 767.0000 881.0000 114.8631% Calcium MG 400.0000 630.0000 157.5000% Magnesium MG 140.0000 187.2000 133.7143% Potassium MG 1133.0000 1524.7400 134.5755% Vitamin A RAE UG 300.0000 1825.1640 608.3880% Vitamin B-12 UG 0.8000 1.1646 145.5750% Vitamin B-6 MG 0.5700 1.2365 216.9298% Vitamin C MG 30.0000 56.9402 189.8007% Zinc MG 3.7000 6.4689 174.8351% Page 123 4172 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Grilled Pork Chop in Homestyle Gravy(CAT052265) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I I J,I I I I 1011 1')A I A 11 C 11:'/1 10 11 Q J,A I I I I"I"'( 1J I I I 1 0 1::: kyl 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH FDC RM000985 Produce Apples Red 125/cs(C900A) 1 EACH NAV FRZ000654 Pork Chop Patty w/Gravy/Par Mash/Brsl Sprts 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH I 11),1 1 1:::i I I I J,I I I I S S I A I I')A lac /Al Jfl ,C A 1 0 1 1 S S I A II AIs Energy(kcal) KCAL 667.0000 671.2000 100.6297% Protein G 19.0000 36.0000 21.4541% 189.4737% Fiber G 9.0000 12.6300 140.3333% Total lipid(fat) G NA 17.8000 23.8677% Carbohydrate,by diff G NA 89.3800 53.2658% Sodium MG 767.0000 744.5800 97.0769% Calcium MG 400.0000 536.4800 134.1200% Magnesium MG 140.0000 196.9000 140.6429% Potassium MG 1133.0000 1833.0000 161.7829% Vitamin A RAE UG 300.0000 315.9040 105.3013% Vitamin B-12 UG 0.8000 1.6346 204.3250% Vitamin B-6 MG 0.5700 1.0505 184.2982% Vitamin C MG 30.0000 84.4402 281.4673% Zinc MG 3.7000 5.2499 141.8892% Page 124 4173 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm 1,� f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Three Bean Chili con Came(CAT052266) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch ICI)I I I 10 1 J, )A I A I')1 �C 11:'/110 1 J/' Q I,JJA I J,I I I ( J,I J,I 1 0 1::: 13Y1 1 A S J, NAV RM002923 Milk 1%1/2 Pint 56/cs(G290B) 1 EACH NAV FRZ000859 Three Bean Beef Chili w/Squash Medley 20/cs 1 EACH NAV RM000382 Bread Whole Grain 800/cs(B194A)(Fnsh Prod) 1 EACH NAV RM000164 Juice Apple 4oz 70/cs(D291) 1 EACH FIDC RM000713 Margarine Cup 48%vegetable oil 900/5gm cs(84p) 1 EACH I J/'1"),1 1 1:::�I J/'I J,I J,I I S S I A I J,')A /Al Jfl ,CAI S I A I J,)A I` Energy(kcal) KCAL 667.0000 676.0000 101.3493% Protein G 19.0000 37.1300 21.9704% 195.4211% Fiber G 9.0000 14.0000 155.5556% Total lipid(fat) G NA 24.5000 32.6183% Carbohydrate,by diff G NA 78.1800 46.2604% Sodium MG 767.0000 524.0000 68.3181% Calcium MG 400.0000 538.0000 134.5000% Magnesium MG 140.0000 237.0000 169.2857% Potassium MG 1133.0000 1903.0000 167.9612% Vitamin A RAE UG 300.0000 624.1640 208.0547% Vitamin B-12 UG 0.8000 2.9846 373.0750% Vitamin B-6 MG 0.5700 1.1705 205.3509% Vitamin C MG 30.0000 110.9402 369.8007% Zinc MG 3.7000 7.6119 205.7270% Page 125 4174 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm f o o d s Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu - Mon, Jun 9, 2025 at 2:09:57 pm Week 4 Average Nutrient Analysis 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I 11),1 'I 1:::i I I I J,I I I I S S I A I I')Alac /Al Jfl ,C A 1 0 1 1:::�S S I A I I A Energy(kcal) KCAL 667.0000 694.7429 104.1594% Protein G 19.0000 35.4843 20.4302% 186.7595% Fiber G 9.0000 13.0114 144.5711% Total lipid(fat) G NA 18.6964 24.2201% Carbohydrate,by diff G NA 94.7692 54.5636% Sodium MG 767.0000 712.2543 92.8624% Calcium MG 400.0000 604.0416 151.0104% Magnesium MG 140.0000 189.1844 135.1317% Potassium MG 1133.0000 1588.2577 140.1816% Vitamin A RAE UG 300.0000 917.1034 305.7011% Vitamin B-12 UG 0.8000 1.5962 199.5250% Vitamin B-6 MG 0.5700 1.2202 214.0702% Vitamin C MG 30.0000 78.9068 263.0227% Zinc MG 3.7000 5.6475 152.6351% Page 126 4175 https://team.gafoods.com/r/print/Nutrient-Analysis-to-Standards/display/MN002244/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 6/9/25,2:10 PM Nutrient Analysis to Standards for Monroe 7D FRZ Bid Menu-Mon,Jun 9,2025 at 2:09:57 pm Page 127 4176 https://team.gafoods.co m/r/print/N utrient-Analysis-to-Standards/display/M N002244/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 �e.400 Proposal— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners • Attachment 4: Three (3) Most Recent Inspection Reports for St. Petersburg and Ft. Lauderdale Operations Page 128 4177 �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners St. Petersburg Inspection Reports Page 129 4178 �ssr� wo d ,. n��IjIIIU� I� �i Nourishment. �.����M�liw����r r: w 6-13-2025 This letter is to formally advise on the current regulatory monitoring and compliance measures in place at GA Foods, located at 12200 32nd Court North, St. Petersburg, Florida 33716. Our facility operates under the continuous oversight of the United States Department of Agriculture (USDA). USDA stationary inspectors are present on-site daily to monitor all aspects of our food manufacturing and packaging processes. This ongoing inspection is conducted under our USDA Grant of Inspection, which authorizes us to produce and distribute USDA-regulated products nationwide. In addition to USDA oversight, GA Foods maintains an active registration with the U.S. Food and Drug Administration (FDA). This registration covers all manufacturing and storage activities within our operations that fall under FDA jurisdiction, ensuring compliance with all applicable federal regulations. Within the state of Florida, our operations are also regulated by the Florida Department of Agriculture and Consumer Services (FDACS). We currently hold an active FDACS permit for food processing activities conducted at our facility. In accordance with state requirements, we have a scheduled audit with FDACS set for August 4, 2025. To further ensure the highest standards of food safety and regulatory compliance, our internal operations are governed by a comprehensive suite of food safety policies and programs. These include an established Hazard Analysis Critical Control Point (HACCP) Plan, a formal Food Safety Policy, a Food Defense Program, and a Recall Plan. Oversight of these programs is managed by our Senior leadership of Operations and Regulatory Compliance Team. 1220032111�Cwm I NoiIh - >t. Ior�PsePP,6 - (800� 8,)22211 - www.GMbods.corn 4179 At GA Foods, food safety is a top priority. We are fully committed to adhering to all applicable federal and state regulations, and we consistently uphold the standards outlined in the Food Code and relevant statutory requirements. Our integrated compliance structure ensures the delivery of safe, high-quality food products to our customers across the nation. Should you require any further information regarding our regulatory compliance or food safety protocols, please do not hesitate to contact us. Sincerely, Orlando Vazquez Director of QA, Food Safety Compliance and Regulatory Affairs Page 131 4180 e .....�.....i il....................i__Nour s irnen . Delh�,,eii'ed,, September 21, 2023 RE: Notification of Inspection— St Petersburg Facility Dear Valued Partner Yesterday, our St Petersburg facility was inspected by the Department of Business & Professional Regulation (DBPR), Division of Hotels & Restaurants. The DBPR noted three (3) high priority observations that were attributed to a cooler that was undergoing repairs. The cooler had been taken out of service, but was not completely emptied before being taken down and locked. All items observed were immediately discarded. This morning, when DBPR conducted their call-back visit, they observed GA Foods to be in full compliance. (Please see the attached DBPR Inspection Report) As you may already know, the LoBianco Family has recently re-acquired GA Foods with the intention of guiding the Company back to the standard of quality and service that it previously enjoyed. We sincerely appreciate your partnership as we continue to work to restore your trust in GA Foods. Providing high quality, nutritious, and well-balanced meals to seniors continues to be our number I commitment that we make to our customers and the clients we serve. Sincerely, Thomas (Tommy) Lewis CEO attachment P�qp 12200 3 C 2111� ujil Noilh - Y� VeisLmiq, :Uda ,1,3?� (800� 8,)2 2211 - www.(._;N:oods.r,.orr 4181 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Callback Report This inspection report must be made public upon request per Florida law. MET INSPECTION STANDARDS during this visit. Complied Inspection Date: Sep 21,2023 07:49-Sep 21,2023 09:06 License Expiration: February 1,2024 License Number: 6208770 Rank: CATR Inspection Reason: Complaint Full Owner Name: G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC Business Name: GA FOODS Location Address: 12200 32 CT N License Type: Catering ST PETERSBURG FL 33716 Telephone Number: 727-573-2211 Number of Units: 0 Initial Warning Date: 2023-09-20 Reinspection on or After: Inspector Comments: Joint inspection with Nick C Inspection and disposition reviewed by Cindy R This report has been provided electronically as requested by the person in charge at the time of inspection. TIME EXTENDED 14-69-4 Observed -From initial inspection : Basic-Ice buildup in reach-in freezer and/or walk-in freezer.Walk in freezer has large icicles hanging from ceiling and ice/frost build up around doorways. **Warning** -From follow-up inspection 2023-09-21: Ice build up and icicles still on doorways and lights in warehouse walk in freezer. Requires scissor lift. Scheduled for Saturday. **Time Extended——Corrective Action Taken- 36-34-5 Observed -From initial inspection : Basic-Ceiling/ceiling tiles/vents soiled with accumulated food debris,grease,dust,or mold-like substance. Attached lights over 3 compartment sink room soiled with dust build up. Maintenance cleaning will be scheduled. Floor area(s)covered with standing water. In walk in cooler. **Warning** -From follow-up inspection 2023-09-21:Ceiling lights above 3 compartment sink room are scheduled to be cleaned.Ceiling is very high, requires scissor lift. Observed no standing water in walk in cooler. **Time Extended——Corrective Action Taken** COMPLIED 01 B-1 3-4 Observed -From initial inspection : High Priority-Stop Sale issued due to food not being in a wholesome,sound condition. Stop Sale issued on time/temperature control for safety food due to temperature abuse. Time/temperature control for safety food cold held at greater than 41 degrees Fahrenheit. Catering walk in cooler:shredded cheddar 67 degrees Fahrenheit, mixed shredded cheese blend 66 degrees Fahrenheit, mozzarella shredded 66 degrees Fahrenheit,all stop saled. Cheese was being stored from an unknown time until 10am 9-29-23 in a non-working walk in cooler with an ambient temperature of 74 degrees Fahrenheit. Food with mold-like growth. See stop sale.Observed 2 buns with mold like substance. Damaged/spoiled/recalled food not properly segregated.**Warning** -From follow-up inspection 2023-09-21:Observed no cause for stop sale. **Complied** 03A-02-5 Observed -From initial inspection : High Priority-Time/temperature control for safety food cold held at greater than 41 degrees Fahrenheit. Catering walk in cooler:shredded cheddar 67 degrees Fahrenheit, mixed shredded cheese blend 66 degrees Fahrenheit, mozzarella shredded 66 degrees Fahrenheit,all stop saled. Cheese was being stored from an unknown time until 10am 9-29-23 in a non-working walk in cooler with an ambient temperature of 74 degrees Fahrenheit. **Warning** -From follow-up inspection 2023-09-21:Observed no time/temperature controlled for safety foods in walk in cooler. **Complied** September 21,2023 at 9:06:33 AM EDT Location:GA FOODS Callback R rt License#:CATR6208770 DBPR Form HR JRUP51W�e 61C-1.002,FAC Inspector:Amanda Ranville/Nick corrado Software V.ersion 7.80 Pa 4182 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom 03D-01-5 Observed -From initial inspection : High Priority-Cooked/heated time/temperature control for safety food not cooled from 135 degrees Fahrenheit to 70 degrees Fahrenheit within 2 hours. chicken cooling from hot from 8:30 71-77 degrees Fahrenheit at 9:00am retemp 9:40 38-93 degrees Fahrenheit retemp 66-81 c1f at 10:45,speed rack plastic covers were removed and extra time was allotted for chicken to get to 70 degrees Fahrenheit **Warning** -From follow-up inspection 2023-09-21:Chicken cooked at 8:18am cooling from hot at 8:34 118-131 degrees Fahrenheit **Complied** 03D-1 5-4 Observed -From initial inspection : Intermediate-Food being cooled by nonapproved method as evidenced by inadequate rate of cooling during time of inspection. Cooling chicken on speed racks covered by plastic covers.Covers will no longer be used until chicken has reached 41 degrees Fahrenheit. **Warning** -From follow-up inspection 2023-09-21:Chicken cooling on speed rack without rack cover. Rate of chicken cooling is much improved. **Complied** 10-01-5 Observed -From initial inspection : Basic-In-use utensil in non-time/temperature control for safety food not stored with handle above top of food within a closed container. Scoop handle in white pepper. Scoop removed. —Corrected On-Site****Warning** -From follow-up inspection 2023-09-21: **Complied** 12B-13-4 Observed -From initial inspection : Basic-Opened employee beverage container in a cold holding unit with food to be served to customers. Opened bottled water in walk in cooler. Removed by management. —Corrected On-Site****Warning** -From follow-up inspection 2023-09-21:Observed no employee beverages. **Complied** 14-11-5 Observed -From initial inspection : Basic-Equipment in poor repair. Plastic spoon with paint chipping. Spoon removed and thrown away. Cambro has cracked melted bottom. Cambro was removed.Oven rack rust. Underside on prep counter at prep area. Wooden pallets have wood splitting and splintering. —Corrective Action Taken—**Warning** -From follow-up inspection 2023-09-21: Replaced oven racks. Rusty underside or prep counter has had rust removed and sprayed with sealant. **Complied** 24-06-4 Observed -From initial inspection : Basic-Clean utensils or equipment stored in dirty drawer or rack. In 3 compartment sink room. Bin cleaned out onsite. **Warning** -From follow-up inspection 2023-09-21: **Complied** 29-11-4 Observed -From initial inspection : Basic-Water leaking from pipe and/or faucet/handle. Under 3 compartment sink. Maintenance request has been submitted. —Corrective Action Taken—**Warning- -From follow-up inspection 2023-09-21: Piping has been replaced under 3 compartment sink. **Complied** 35A-06-4 Observed -From initial inspection : Basic-Accumulation of dead or trapped birds, insects, rodents,or other pests, in control devices.Approximately 10 flies on fly trap near door to loading dock in dish area.Approximately 10 flies in sticky trap near walk in freezer. 5 flies in trap near office.5 flies in trap near prep area. Fly paper in changed weekly. Live,small flying insects in kitchen,food preparation area,food storage area and/or bar area. 1 fly near slicing room. Dead moth inside large metal food bin inside slicing room. Bin was sent back to be cleaned and sanitized. **Warning** -From follow-up inspection 2023-09-21:Observed no vermin of any kind. **Complied** 36-03-4 Observed -From initial inspection : Basic-Cove molding at floor/wall juncture broken/missing.Along oven wall in canning room. **Warning** -From follow-up inspection 2023-09-21:Cove molding on oven wall has been repaired. **Complied** September 21,2023 at 9:06:33 AM EDT Location:GA FOODS Callback R rt License#:CATR6208770 DBPR Form HR JRUP51wx 61C-1.002,FAC Inspector:Amanda Ranville/Nick corrado Software V.ersion 7.80 Pa 4183 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom S�— Signature of Recipient Inspector Signature Debra Silvers Amanda Ranville/Nick corrado Chief Compliance Officer Senior Sanitation Safety Specialist/Specialist 727-573-2211 1313 Tampa St Sep 21,2023 09:06 Tampa,FL 33602 Amanda.ranville@myfloridalicense.com 813-748-9580 Sep 21,2023 09:05 September 21,2023 at 9:06:33 AM EDT Location: GA FOODS Callback Report License#:CATR08770 DBPR Form HR 0 51 387.80e 61 C-1.002,FAC Softw!r ersion Inspector:Amand62a Ranville/Nick corrado V Pa 4184 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Food Service Inspection Report This inspection report must be made public upon request per Florida law. FOLLOW-UP INSPECTION REQUIRED Inspector determined violations require further review, but are not an immediate threat to the public. WARNING: Violations in the operation of your establishment must be corrected by September 21, 2023 at 8:00:00 AM EDT. Inspection Date: Sep 20,2023 07:49-Sep 20,2023 11:43 License Expiration: February 1,2024 License Number: 6208770 Rank: CATR Inspection Reason: Complaint Full Owner Name: G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC Business Name: GA FOODS Location Address: 12200 32 CT N License Type: Catering ST PETERSBURG FL 33716 Telephone Number: 727-573-2211 Number of Units: 0 Reinspection on or After: September 21,2023 at 8:00:00 AM EDT FOODBORNE ILLNESS RISK FACTORS AND PUBLIC HEALTH INTERVENTIONS 01A Food obtained from approved source IN 07 Unwrapped or PH/TCS food not re-served IN 01 B Food safe and unadulterated;sound condition OUT 08A Separating raw animal foods from:each other, RTE foods and IN unwashed produce 01C Shellstock tags;commingling N/A 08B Food protection during preparation,storage and display IN 01D Parasite destruction for raw/undercooked fish N/A 09 Bare hand contact with RTE food;Alternative Operating IN Procedure(AOP) 02A Consumer advisory on raw/undercooked oysters N/A 11 Employee health knowledge; ill/symptomatic employee IN present 02B Consumer advisory on raw/undercooked animal foods N/A 12A Hands clean and washed properly; use of hand antiseptic if IN use of AOP 02C Date marking ready-to-eat(RTE)potentially hazardous time/ IN 12B Employee eating,drinking,tasting food,smoking OUT temperature control for safety foods 03A Receiving and holding PH/TCS foods cold OUT 22 Food-contact surfaces clean and sanitized IN 03B Receiving and holding PH/TCS foods hot N/O 31A Handwash sink(s)installed,accessible,not used for other IN purposes 03C Cooking raw animal foods and plant foods; non-continuous N/O 31B Handwashing supplies and handwash sign provided IN cooking of raw animal foods 03D Cooling PH/TCS foods; proper cooling methods OUT 41 Chemicals/toxic substances IN 03E Reheating PH/TCS foods for hot holding N/O 53A Food manager certification;knowledge/active managerial IN control(except employee health) 03F Time as a Public Health Control N/A 53B State approved food handler training;employee duty specific IN train ing/knowledge 03G Reduced oxygen packaging(ROP)and other Special N/A Processes I I GOOD RETAIL PRACTICES 02D Food items properly labeled;original container 35A No presence or breeding of insects/rodents/pests;no live OUT animals 04 Facilities to maintain PH/TCS foods at the proper temperature 35B Outer openings protected from insects/pests, rodent proof 05 Food and food equipment thermometers provided and 36 Floors,walls,ceilings and attached equipment properly OUT accurate constructed and clean; rooms and equipment properly vented 06 PH/TCS foods properly thawed 38 Lighting provided as required;fixtures shielded or bulbs protected 10 In use food dispensing utensils properly stored OUT 40 Employee personal belongings 13 Clean clothes; hair restraints;jewelry;painted/artificial 42 Cleaning and maintenance equipment fingernails 14 Food-contact and nonfood contact surfaces designed, OUT 43 Complete separation from living/sleeping area/private constructed, maintained,installed,located premise;kitchen restricted-no unauthorized personnel 16 Dishwashing facilities;chemical test kit(s);gauges 45 Fire extinguishing equipment(FOR REPORTING 1.Wash 2. Rinse 3. Sanitize IPURPOSES ONLY) September 20,2023 at 11:43:20 AM EDT Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR JhVP51 38e 61 C-1.002,FAC Inspector:Amanda Ranville/Jon Truex Software Version 7.80 Pa 4185 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom 21 Wiping cloths;clean and soiled linens; laundry facilities 46 Exits not blocked or locked(FOR REPORTING PURPOSES ONLY) 23 Non-food contact surfaces clean 47 Electrical wiring/outlets in good repair(FOR REPORTING PURPOSES ONLY) 24 Storage/handling of clean equipment, utensils;air drying OUT 48 Gas appliances;boiler certificate current/posted(FOR REPORTING PURPOSES ONLY) 25 Single-service and single-use items 49 Flammable/combustible materials(FOR REPORTING PURPOSES ONLY) 27 Water source safe, hot(100F)and cold under pressure 50 Current license, properly displayed 28 Sewage and waste water disposed properly 51 Other conditions sanitary and safe operation 29 Plumbing installed and maintained;mop sink;water filters; OUT 52 Misrepresentation; misbranding backflow prevention 32 Bathrooms 54 Florida Clean Air Act Compliance 33 Garbage and refuse;premises maintained 55 Automatic Gratuity Notice Items marked IN are in compliance. Items marked OUT are violations. Specific details of the violations are listed on subsequent pages. Items marked N/A are Not Applicable. Items marked as N/O are Not Observed and were not being conducted at the time of inspection. FOOD TEMPERATURES Bar Area Buffet Line Cook Line Front Counter Front Line Kitchen Reheating from 8am packaged staff meals carrots 33 degrees Fahrenheit beef 31 degrees Fahrenheit at 9:00am, Prep Area Reach In Cooler Reach In Freezer Steam Table/Bain Marie Storage Area Catering walk in cooler: shredded cheddar 67 degrees Fahrenheit, mixed shredded cheese blend 66 degrees Fahrenheit, mozzarella shredded 66 degrees Fahrenheit Wait Station Walk In Cooler Cheese 34 degrees Fahrenheit, milk 43 degrees Fahrenheit, cheese 40 degrees Fahrenheit, chicken cooling from hot from 8:30 71-77 degrees Fahrenheit at 9:00am retemp 9:40 38-93 degrees Fahrenheit retemp 66-81 df at 10:45, Cheese 38 degrees Fahrenheit Walk In Freezer OTHER ITEMS Certified Food Manager and Date Certified: Kysha Plante 8-10-22 Manager Certified By: National Restaurant Association Educational Foundation-ServSafe Employees Trained By: Florida Restaurant and Lodging Association Sewage: Municipal/Utility Water Source: Municipal Boiler: Unable To View Boiler Jurisdiction and Expiration: Sanitizer Details: Triple Sink (Quaternary 400ppm); Sanitizer Bucket (Quaternary 400ppm) September 20,2023 at 11:43:20 AM EDT Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR JhVP51 We 61 C-1.002,FAC Inspector:Amanda Ranville/Jon Truex Software Version 7.80 Pa 4186 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN"I"S DEPARIMENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Inspector Comments: Inspection and disposition discussed with Michelle, Steve,Cindy, Brenden. Joint inspection with District Manager Jon Truex and USDA Pedro Agosto. Complaint 2023050620 Catered food under DBPR license starts at 3am and ends around 12-1 pm M-F. Delivery trucks leave between 7-7:30am Discussed dented can separation policy,oven cleaning by statute,date marking for time tracking frozen items. A link to the Florida Department of Agriculture's Food Recovery Resource Guide is located at: http://www.myfloridalicense.com/DBPR/hotels-restaurants/forms-publications This report has been provided electronically as requested by the person in charge at the time of inspection. WARNINGS 01 B-1 3-4 Observed:Stop Sale issued due to food not being in a wholesome,sound condition. Stop Sale issued on time/temperature control for safety food due to temperature abuse. Time/temperature control for safety food cold held at greater than 41 degrees Fahrenheit. Catering walk in cooler:shredded cheddar 67 degrees Fahrenheit,mixed shredded cheese blend 66 degrees Fahrenheit,mozzarella shredded 66 degrees Fahrenheit,all stop saled.Cheese was being stored from an unknown time until 1 Oam 9-29-23 in a non-working walk in cooler with an ambient temperature of 74 degrees Fahrenheit. Food with mold-like growth.See stop sale.Observed 2 buns with mold like substance. Damaged/spoiled/recalled food not properly segregated.**Warning** Priority: High Priority 03A-02-5 Observed:Time/temperature control for safety food cold held at greater than 41 degrees Fahrenheit. Catering walk in cooler:shredded cheddar 67 degrees Fahrenheit,mixed shredded cheese blend 66 degrees Fahrenheit,mozzarella shredded 66 degrees Fahrenheit,all stop saled.Cheese was being stored from an unknown time until 1 Oam 9-29-23 in a non-working walk in cooler with an ambient temperature of 74 degrees Fahrenheit. **Warning** Priority: High Priority 03D-01-5 Observed:Cooked/heated time/temperature control for safety food not cooled from 135 degrees Fahrenheit to 70 degrees Fahrenheit within 2 hours. chicken cooling from hot from 8:30 71-77 degrees Fahrenheit at 9:00am retemp 9:40 38-93 degrees Fahrenheit retemp 66-81 df at 10:45,speed rack plastic covers were removed and extra time was allotted for chicken to get to 70 degrees Fahrenheit **Warning** Priority: High Priority 03D-1 5-4 Observed: Food being cooled by nonapproved method as evidenced by inadequate rate of cooling during time of inspection.Cooling chicken on speed racks covered by plastic covers.Covers will no longer be used until chicken has reached 41 degrees Fahrenheit. **Warning** Priority:Intermediate 10-01-5 Observed:In-use utensil in non-time/temperature control for safety food not stored with handle above top of food within a closed container.Scoop handle in white pepper.Scoop removed. **Corrected On-Site****Warning** Priority: Basic 12131-13-4 Observed:Opened employee beverage container in a cold holding unit with food to be served to customers.Opened bottled water in walk in cooler.Removed by management. **Corrected On-Site****Warning** Priority: Basic 14-11-5 Observed: Equipment in poor repair.Plastic spoon with paint chipping.Spoon removed and thrown away. Cambro has cracked melted bottom.Cambro was removed.Oven rack rust. Underside on prep counter at prep area. Wooden pallets have wood splitting and splintering. —Corrective Action Taken—**Warning** Priority: Basic 14-69-4 Observed:Ice buildup in reach-in freezer and/or walk-in freezer.Walk in freezer has large icicles hanging from ceiling and ice/frost build up around doorways. **Warning** Priority: Basic 24-06-4 Observed:Clean utensils or equipment stored in dirty drawer or rack.In 3 compartment sink room. Bin cleaned out onsite. **Warning** Priority: Basic 29-11-4 Observed:Water leaking from pipe and/or faucet/handle. Under 3 compartment sink.Maintenance request has been submitted. —Corrective Action Taken—**Warning** Priority: Basic September 20,2023 at 11:43:20 AM EDT Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR JhVP51 38e 61 C-1.002,FAC Inspector:Amanda Ranville/Jon Truex Software Version 7.80 Pa 4187 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom 35A-06-4 Observed:Accumulation of dead or trapped birds,insects,rodents,or other pests,in control devices.Approximately 10 flies on fly trap near door to loading dock in dish area.Approximately 10 flies in sticky trap near walk in freezer.5 flies in trap near office.5 flies in trap near prep area.Fly paper in changed weekly. Live,small flying insects in kitchen,food preparation area,food storage area and/or bar area. 1 fly near slicing room. Dead moth inside large metal food bin inside slicing room.Bin was sent back to be cleaned and sanitized. **Warning** Priority: Basic 36-03-4 Observed:Cove molding at floor/wall juncture broken/missing.Along oven wall in canning room. **Warning** Priority: Basic 36-34-5 Observed:Ceiling/ceiling tiles/vents soiled with accumulated food debris,grease,dust,or mold-like substance. Attached lights over 3 compartment sink room soiled with dust build up.Maintenance cleaning will be scheduled. Floor area(s)covered with standing water.In walk in cooler. **Warning** Priority: Basic Signature of Recipient Inspector Signature Debra Silvers Amanda Ranville/Jon Truex Chief Compliance Officer Senior Sanitation Safety Specialist/District 727-573-2211 13 Mapa r St arpepa Sep 20,2023 11:43 Tampa,FL 33602 Amanda.ranville@myfloridalicense.com 813-748-9580 Sep 20,2023 11:34 September 20,2023 at 11:43:20 AM EDT Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR OUP51 Ne 61 C-1.002,FAC Inspector:Amanda Ranville/Jon Truex Software Version 7.80 Pa 4188 e .....�.....i il....................i__Nour s irnen . Delh�,,eii,ed,, January 8, 2024 RE: Notification of Inspection— St Petersburg Facility Dear Valued Partner Today, our St Petersburg Facility was inspected by the Department of Business & Professional Regulation (DBPR), Division of Hotels & Restaurants. We are so very pleased to report that the St Petersburg's Team's hard work and focus on process improvement and quality has resulted in a very favorable report with ZERO high priority observations. There was one(1)basic observation that was corrected immediately during the inspection. This is a tribute to our Team's efforts and continued commitment to food safety. (Please see the attached DBPR Inspection Report) Providing high quality, nutritious, and well-balanced meals to seniors is a commitment that we continue make to you, our customers, and the vulnerable clients we serve. We sincerely appreciate your partnership and look forward to our continued relationship. Sincerely, Thomas (Tommy) Lewis CEO attachment P�qp 12200 3 C 2111� ujil Noilh - Y� VeisLmiq, :Uda ,1,4Q� (800� 8,)2 2211 - www.(._;N:oods.r,.orr 4189 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Food Service Inspection Report This inspection report must be made public upon request per Florida law. Met Inspection Standards during this visit ANY VIOLATIONS noted herein must be corrected by the NEXT UNANNOUNCED inspection unless otherwise stated. Inspection Date: Jan 08,2024 07:41 -Jan 08,2024 09:19 License Expiration: February 1,2025 License Number: 6208770 Rank: CATR Inspection Reason: Routine-Food Owner Name: G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC Business Name: GA FOODS Location Address: 12200 32 CT N License Type: Catering ST PETERSBURG FL 33716 Telephone Number: 727-573-2211 Number of Units: 0 Reinspection on or After: FOODBORNE ILLNESS RISK FACTORS AND PUBLIC HEALTH INTERVENTIONS 01A Food obtained from approved source IN 07 Unwrapped or PH/TCS food not re-served IN 01 B Food safe and unadulterated;sound condition IN 08A Separating raw animal foods from:each other, RTE foods and IN unwashed produce 01C Shellstock tags;commingling N/A 08B Food protection during preparation,storage and display IN 01D Parasite destruction for raw/undercooked fish N/A 09 Bare hand contact with RTE food;Alternative Operating IN Procedure(AOP) 02A Consumer advisory on raw/undercooked oysters N/A 11 Employee health knowledge; ill/symptomatic employee IN present 02B Consumer advisory on raw/undercooked animal foods N/A 12A Hands clean and washed properly; use of hand antiseptic if IN ,use of AOP 02C Date marking ready-to-eat(RTE)potentially hazardous time/ IN 12B Employee eating,drinking,tasting food,smoking IN temperature control for safety foods 03A Receiving and holding PH/TCS foods cold IN 22 Food-contact surfaces clean and sanitized OUT 03B Receiving and holding PH/TCS foods hot IN 31A Handwash sink(s)installed,accessible,not used for other IN purposes 03C Cooking raw animal foods and plant foods; non-continuous N/O 31B Handwashing supplies and handwash sign provided IN cooking of raw animal foods 03D Cooling PH/TCS foods; proper cooling methods N/O 41 Chemicals/toxic substances IN 03E Reheating PH/TCS foods for hot holding N/O 53A Food manager certification;knowledge/active managerial IN control(except employee health) 03F Time as a Public Health Control N/A 53B State approved food handler training;employee duty specific IN I train ing/knowledge 03G Reduced oxygen packaging(ROP)and other Special Processes GOOD RETAIL PRACTICES 02D Food items properly labeled;original container 35A No presence or breeding of insects/rodents/pests;no live animals 04 Facilities to maintain PH/TCS foods at the proper temperature 35B Outer openings protected from insects/pests, rodent proof 05 Food and food equipment thermometers provided and 36 Floors,walls,ceilings and attached equipment properly accurate constructed and clean; rooms and equipment properly vented 06 PH/TCS foods properly thawed 38 Lighting provided as required;fixtures shielded or bulbs protected 10 In use food dispensing utensils properly stored 40 Employee personal belongings 13 Clean clothes; hair restraints;jewelry;painted/artificial 42 Cleaning and maintenance equipment fingernails 14 Food-contact and nonfood contact surfaces designed, 43 Complete separation from living/sleeping area/private constructed, maintained,installed,located premise;kitchen restricted-no unauthorized personnel 16 Dishwashing facilities;chemical test kit(s);gauges 45 Fire extinguishing equipment(FOR REPORTING 1.Wash 2. Rinse 3. Sanitize IPURPOSES ONLY) January 8,2024 at 9:19:28 AM EST Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR JRZ?05140le 61 C-1.002,FAC Inspector:Elizabeth Robles Software Version 7.80 Pa 4190 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom 21 Wiping cloths;clean and soiled linens; laundry facilities 46 Exits not blocked or locked(FOR REPORTING PURPOSES ONLY) 23 Non-food contact surfaces clean 47 Electrical wiring/outlets in good repair(FOR REPORTING PURPOSES ONLY) 24 Storage/handling of clean equipment, utensils;air drying 48 Gas appliances;boiler certificate current/posted(FOR REPORTING PURPOSES ONLY) 25 Single-service and single-use items 49 Flammable/combustible materials(FOR REPORTING PURPOSES ONLY) 27 Water source safe, hot(100F)and cold under pressure 50 Current license, properly displayed IN 28 Sewage and waste water disposed properly 51 Other conditions sanitary and safe operation 29 Plumbing installed and maintained;mop sink;water filters; 52 Misrepresentation; misbranding backflow prevention 32 Bathrooms 54 Florida Clean Air Act Compliance 33 Garbage and refuse;premises maintained 55 Automatic Gratuity Notice Items marked IN are in compliance. Items marked OUT are violations. Specific details of the violations are listed on subsequent pages. Items marked N/A are Not Applicable. Items marked as N/O are Not Observed and were not being conducted at the time of inspection. FOOD TEMPERATURES Bar Area Buffet Line Cook Line Front Counter Front Line Kitchen cooked chicken (184F- Hot Holding); chicken and gravy (139F- Hot Holding) Prep Area Reach In Cooler Reach In Freezer Steam Table/Bain Marie turkey (167F- Hot Holding); mac n cheese (151 F- Hot Holding); chicken and gravy (184F- Hot Holding); mixed veggies (180F- Hot Holding); cooked chicken (150 F- Hot Holding); cooked chicken (174F- Hot Holding) Storage Area Wait Station Walk In Cooler chocolate milk (36F- Cold Holding); shredded cheese (36F-Cold Holding); string cheese (42F- Cold Holding); chocolate milk (34F-Cold Holding); shredded cheese (30F-Cold Holding) Walk In Freezer 1All items frozen OTHER ITEMS Certified Food Manager and Date Certified: Robert Goucher 8/17/2020 Manager Certified By: National Restaurant Association Educational Foundation-ServSafe Employees Trained By: Other Approved Corporate Training Sewage: Municipal/Utility Water Source: Municipal Boiler: No Boiler On Site Boiler Jurisdiction and Expiration: Sanitizer Details: Sanitizer Bucket (Quaternary 400ppm); Triple Sink(Quaternary 400ppm) January 8,2024 at 9:19:28 AM EST Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR JRZVP5142e 61 C-1.002,FAC Inspector:Elizabeth Robles Software Version 7.80 Pa 4191 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN"I"S DEPARIMENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Inspector Comments: Joint inspection with Supervisor Christine Craig&Nick Corrado Inspector emailed Form#5030104 Employee training observed by G.A. Foodservice, Inc. A link to the Florida Department of Agriculture's Food Recovery Resource Guide is located at: http://www.myfloridalicense.com/DBPR/hotels-restaurants/forms-publications This report has been provided electronically as requested by the person in charge at the time of inspection. VIOLATIONS 22-08-4 Observed:Interior of oven/microwave has accumulation of black substance/grease/food debris. First bottom oven to left interior soiled with food debris. Team working on cleaning ovens. **Corrected Orl Priority: Basic Signature of Recipient Inspector Signature Robert Goucher Elizabeth Robles Executive Chef Sanitation&Safety Specialist 727-573-2211 1313 Tampa St.Suite 901 Jan 08,2024 09:19 Tampa,FL 33602 Elizabeth.Robles@dbpr.state.fl.us 813-233-4590 Jan 08,2024 09:18 January 8,2024 at 9:19:28 AM EST Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR OUP5143e 61 C-1.002,FAC Inspector:Elizabeth Robles Software Version 7.80 Pa 4192 e .....�.....i il....................i__Nour s irnen . Delh�,,eii,ed,, May 31, 2024 RE: Notification of Inspection— St Petersburg Facility Dear Valued Partner Today, our St Petersburg Facility was inspected by the Department of Business & Professional Regulation(DBPR), Division of Hotels &Restaurants. We are pleased to report our St Petersburg facility has met the inspection standards and is in 100% compliance with DBPR having zero observations of any type. This spectacular inspection report is a tribute to the GA Foods St Petersburg Team's hard work over the past nine (9) months and their continuous commitment to food safety. (Please see the attached DBPR Inspection Report) Providing high quality, nutritious, and well-balanced meals to seniors is a commitment that we continuously make to our customers and the clients we serve. We sincerely appreciate your partnership and look forward to our continued relationship. Sincerely, A Thomas (Tommy) Lewis CEO attachment P�qp 12200 3 C 2111� ujil Noilh - Y� VeisLmiq, :Uda ,1,44� (800� 8,)2 2211 www.(._;N:oods.r,.orr 4193 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Food Service Inspection Report This inspection report must be made public upon request per Florida law. Met Inspection Standards during this visit ANY VIOLATIONS noted herein must be corrected by the NEXT UNANNOUNCED inspection unless otherwise stated. Inspection Date: May 31,2024 09:03-May 31,2024 11:37 License Expiration: February 1,2025 License Number: 6208770 Rank: CATR Inspection Reason: Routine-Food Owner Name: G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC Business Name: GA FOODS Location Address: 12200 32 CT N License Type: Catering ST PETERSBURG FL 33716 Telephone Number: 727-573-2211 Number of Units: 0 Reinspection on or After: FOODBORNE ILLNESS RISK FACTORS AND PUBLIC HEALTH INTERVENTIONS 01A Food obtained from approved source IN 07 Unwrapped or PH/TCS food not re-served IN 01 B Food safe and unadulterated;sound condition IN 08A Separating raw animal foods from:each other, RTE foods and IN unwashed produce 01C Shellstock tags;commingling N/A 08B Food protection during preparation,storage and display IN 01D Parasite destruction for raw/undercooked fish N/A 09 Bare hand contact with RTE food;Alternative Operating IN Procedure(AOP) 02A Consumer advisory on raw/undercooked oysters N/A 11 Employee health knowledge; ill/symptomatic employee IN present 02B Consumer advisory on raw/undercooked animal foods N/A 12A Hands clean and washed properly; use of hand antiseptic if IN ,use of AOP 02C Date marking ready-to-eat(RTE)potentially hazardous time/ IN 12B Employee eating,drinking,tasting food,smoking IN temperature control for safety foods 03A Receiving and holding PH/TCS foods cold IN 22 Food-contact surfaces clean and sanitized IN 03B Receiving and holding PH/TCS foods hot N/0 31A Handwash sink(s)installed,accessible,not used for other IN purposes 03C Cooking raw animal foods and plant foods; non-continuous N/0 31B Handwashing supplies and handwash sign provided IN cooking of raw animal foods 03D Cooling PH/TCS foods; proper cooling methods N/0 41 Chemicals/toxic substances IN 03E Reheating PH/TCS foods for hot holding N/0 53A Food manager certification;knowledge/active managerial IN control(except employee health) 03F Time as a Public Health Control N/A 53B State approved food handler training;employee duty specific IN I train ing/knowledge 03G Reduced oxygen packaging(ROP)and other Special Processes GOOD RETAIL PRACTICES 02D Food items properly labeled;original container 35A No presence or breeding of insects/rodents/pests;no live animals 04 Facilities to maintain PH/TCS foods at the proper temperature 35B Outer openings protected from insects/pests, rodent proof 05 Food and food equipment thermometers provided and 36 Floors,walls,ceilings and attached equipment properly accurate constructed and clean; rooms and equipment properly vented 06 PH/TCS foods properly thawed 38 Lighting provided as required;fixtures shielded or bulbs protected 10 In use food dispensing utensils properly stored 40 Employee personal belongings 13 Clean clothes; hair restraints;jewelry;painted/artificial 42 Cleaning and maintenance equipment fingernails 14 Food-contact and nonfood contact surfaces designed, 43 Complete separation from living/sleeping area/private constructed, maintained,installed,located premise;kitchen restricted-no unauthorized personnel 16 Dishwashing facilities;chemical test kit(s);gauges 45 Fire extinguishing equipment(FOR REPORTING 1.Wash 2. Rinse 3. Sanitize IPURPOSES ONLY) May 31,2024 at 11:37:59 AM EDT Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR JhVP5148e 61 C-1.002,FAC Inspector:Elizabeth Robles Software Version 7.88 Pa 4194 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom 21 Wiping cloths;clean and soiled linens; laundry facilities 46 Exits not blocked or locked(FOR REPORTING PURPOSES ONLY) 23 Non-food contact surfaces clean 47 Electrical wiring/outlets in good repair(FOR REPORTING PURPOSES ONLY) 24 Storage/handling of clean equipment, utensils;air drying 48 Gas appliances;boiler certificate current/posted(FOR REPORTING PURPOSES ONLY) 25 Single-service and single-use items 49 Flammable/combustible materials(FOR REPORTING PURPOSES ONLY) 27 Water source safe, hot(100F)and cold under pressure 50 Current license, properly displayed IN 28 Sewage and waste water disposed properly 51 Other conditions sanitary and safe operation 29 Plumbing installed and maintained;mop sink;water filters; 52 Misrepresentation; misbranding backflow prevention 32 Bathrooms 54 Florida Clean Air Act Compliance 33 Garbage and refuse;premises maintained 55 Automatic Gratuity Notice Items marked IN are in compliance. Items marked OUT are violations. Specific details of the violations are listed on subsequent pages. Items marked N/A are Not Applicable. Items marked as N/O are Not Observed and were not being conducted at the time of inspection. FOOD TEMPERATURES Bar Area Buffet Line Cook Line Front Counter Front Line Kitchen Prep Area Reach In Cooler Reach In Freezer Steam Table/Bain Marie Storage Area Wait Station Walk In Cooler shredded mix cheese (43F); raw chicken (43F-Cold Holding); spaghetti (41 F- Cold Holding); sliced American cheese (41 F-Cold Holding); mash potatoes cooling @ 10:31 am (78F-Cooling); gravy @ 10:34am (76F-Cooling) Walk In Freezer All items frozen OTHER ITEMS Certified Food Manager and Date Certified: Robert Goucher Jr 8/17/2020 Manager Certified By: National Restaurant Association Educational Foundation-ServSafe Employees Trained By: Other Approved Corporate Training Sewage: Municipal/Utility Water Source: Municipal Boiler: No Boiler On Site Boiler Jurisdiction and Expiration: Sanitizer Details: Sanitizer Bucket (Quaternary 400ppm); Triple Sink(Quaternary 300ppm) May 31,2024 at 11:37:59 AM EDT Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR JhVP5148e 61 C-1.002,FAC Inspector:Elizabeth Robles Software Version 7.88 Pa 4195 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN"I"S DEPARIMENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Inspector Comments: Joint inspection with Supervisor Christine Craig&Christopher Aquino Environmental Specialist 111. Employee food training observed through G.A. Foodservice, Inc. No employees producing food at the time of inspection. No violations noted at the time of inspection A link to the Florida Department of Agriculture's Food Recovery Resource Guide is located at: http://www.myfloridalicense.com/DBPR/hotels-restaurants/forms-publications This report has been provided electronically as requested by the person in charge at the time of inspection. Signature of Recipient Inspector Signature Orlando Vasquez Elizabeth Robles Quality Manager Sanitation&Safety Specialist 727-573-2211 Elizabeth.Robles@dbpr.state.fl.us May 31,2024 11:37 813-748-9715 May 31,2024 11:37 May 31,2024 at 11:37:59 AM EDT Location:GA FOODS Food Service Inspection Report License#:CATR6208770 DBPR Form HR P&94a5j47e 61 C-1.002,FAC Inspector:Elizabeth Robles Software Version 7.88 Pa 4196 Florida Department of Agriculture and Consumer Services Division of Food Safety FOOD SAFETY INSPECTION REPORT Visits ofFoo1 Inspection 3 Bureau of Food Inspection Attention: Business Center WILTON SIMPSON Chapter 500,Florida Statutes 3125 Conner Boulevard, C-26 COMMISSIONER (850)245-5520 Tallahassee, FL 32399-1650 Name: G.A. Food Services Of Pinellas County Establishment#: Owner: G.A. Food Services Of Pinellas County Llc Date of Visit: May 31, 2024 Type: Other Seafood Processing Inspected By: CHRISTOPHER AQUINO Address: 12200 32nd Ct N St Petersburg, FL 33716-1803 INSPECTION SUMMARY -Met Inspection Requirements Any violations observed during this inspection must be corrected to be in compliance with Chapter 500, Florida Statutes, and Rule 5K-4, Florida Administrative Code. NOTICE OF FEES To review your account balance or to renew your permit, please visit our Food Permit Center at https://FoodPermit.FDACS.gov. OBSERVATIONS AND CORRECTIVE ACTIONS COS=Corrected on Site P= Priority Citation Pf= Priority Foundation Citation (Directly Associated with Foodborne Illnesses) (Supports or Leads to a Priority) INSPECTION: LIMITED SCOPE-117 Violation No. Citation Description and Observation COS 117.20(b) Citation Description:Adequate screening or other protection against pests not provided.21 CFR ❑ 117.20(b)(7) Observation: SHIPPING DOCK AREA: Gap beneath roll up doors of dry storage shipping dock does provide a protective seal from outside pest. 117.40 Citation Description: Seams on food contact surfaces not smoothly bonded or maintained to minimize ❑x accumulation of food particles, dirt, or organic matter and the opportunity for growth of microorganisms and allergen cross-contact.21 CFR 117.40(b) Observation: ICE DISPENSING AREA: Shovel located near the food contact/packaging ice machine has rough welds on shovel head which are not smooth or easily maintained. COS.The shovel was removed from service during the visit. 117.40 Citation Description: Design, materials, or workmanship of equipment or utensils does not allow adequate ❑x cleaning or maintenance to protect against allergen cross-contact and contamination. 21 CFR 117.40(a)(1) Observation: ICE DISPENSING AREA: Two metal shovels used for food contact/packaging ice machine torn and bent edges on the lip of the shovel that are not in good repair,easily cleanable,or prone to being a physical contaminant. COS.The two shovels were removed from service during the visit. COMMENTS To complete the application process, you must remit payment in full. To expedite the processing of your food permit application, electronic online payment is available at https:Hfoodpermit.fdacs.gov. Follow the instructions on the portal page for payment processing. Payment by check or money order is also accepted, but must be made payable to FDACS and remitted to Florida Department of Agriculture and Consumer Services, PO Box 6720,Tallahassee, FL 32314-6720. Please note that payment by check or money order may delay the processing of your food permit application. Permit fees must be paid in full before your application can be processed further. Failure to pay any permit fees in full will result in the denial of your permit and you may be subject to administrative penalties if you are found operating without a valid food permit, which is a violation of Section 500.12(1)(a), Florida Statutes. If you are found to be in violation of this provision,the Department may impose up to a $5,000.00 fine against you and/or seek administrative action to close your business. Print Date:5/31/2024 Page 148 4197 Page 1 of 3 The Minimum Construction Standards checklist has been used in accordance with 500.12(2)(a)Florida Statutes by the food safety inspector to determine compliance before obtaining a food permit. A copy of this report has been provided to the person in charge of the food establishment and will be available online at https://foodpermit.fdacs.gov/Reports/SearchFoodEntity.aspx. rjt�o 444—r LOU HURD,VP OF OPERATIONS CHRISTOPHER AQU ENVIRON TAL SPECIALIST III Name and Title of Whom This Report was Issued Print Date:5/31/2024 Page 149 4198 Page 2 of 3 Print Date:5/31/2024 Page 150 4199 Page 3 of 3 �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners Ft. Lauderdale Inspection Reports Page 151 4200 foods. ............ ................. ............... Nourishment. September 5, 2024 RE: Notification of Inspection—Ft. Lauderdale Facility Dear Valued Partner: This morning our Ft. Lauderdale facility was inspected by the Department of Business & Professional Regulation (DBPR), Division of Hotels & Restaurants. During the inspection, the DBPR inspectors observed no high priority violations and two(2)basic observations of which one (1) was corrected immediately. As a result, no follow-up inspection or corrective action plan is required at this time. Please see the attached DBPR Food Service Inspection Report. Providing high quality, nutritious, and well-balanced meals to seniors is a commitment that we continue to make to our customers and the clients we serve. We sincerely appreciate your partnership and look forward to our continued relationship, Sincerely, w , Ernest"Chip"Kazmier President attachment Page 152 4201 " a(X)3210 x,_.C:l.11'"t N01"H'l t, Fr.14.I Slziurc, I IciilrI�Ja 33716 , (80 852 22 1 1 " 'vvvv,,v(� I ""d+;As c:ct.'�,.� STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Food Service Inspection Report This inspection report must be made public upon request per Florida law. Met Inspection Standards during this visit ANY VIOLATIONS noted herein must be corrected by the NEXT UNANNOUNCED inspection unless otherwise stated. Inspection Date: Sep 05,2024 09:37-Sep 05,2024 10:35 License Expiration: December 1,2024 License Number: 1616607 Rank: NOST Inspection Reason: Routine-Food Owner Name: G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC Business Name: G.A. FOOD SERVICES OF PINELLAS Location Address: 1750 W MCNAB RD License Type: Permanent Food Service FORT LAUDERDALE FL 33309 Telephone Number: 9549728884 Number of Units: 0 Reinspection on or After: FOODBORNE ILLNESS RISK FACTORS AND PUBLIC HEALTH INTERVENTIONS 01A Food obtained from approved source IN 07 Unwrapped or PH/TCS food not re-served IN 01 B Food safe and unadulterated;sound condition IN 08A Separating raw animal foods from:each other, RTE foods and IN unwashed produce 01C Shellstock tags;commingling N/A 08B Food protection during preparation,storage and display IN 01D Parasite destruction for raw/undercooked fish N/A 09 Bare hand contact with RTE food;Alternative Operating IN Procedure(AOP) 02A Consumer advisory on raw/undercooked oysters N/A 11 Employee health knowledge; ill/symptomatic employee IN present 02B Consumer advisory on raw/undercooked animal foods N/A 12A Hands clean and washed properly; use of hand antiseptic if IN ,use of AOP 02C Date marking ready-to-eat(RTE)potentially hazardous time/ IN 12B Employee eating,drinking,tasting food,smoking IN temperature control for safety foods 03A Receiving and holding PH/TCS foods cold IN 22 Food-contact surfaces clean and sanitized IN 03B Receiving and holding PH/TCS foods hot N/O 31A Handwash sink(s)installed,accessible,not used for other IN purposes 03C Cooking raw animal foods and plant foods; non-continuous N/O 31B Handwashing supplies and handwash sign provided IN cooking of raw animal foods 03D Cooling PH/TCS foods; proper cooling methods N/O 41 Chemicals/toxic substances IN 03E Reheating PH/TCS foods for hot holding N/O 53A Food manager certification;knowledge/active managerial IN control(except employee health) 03F Time as a Public Health Control N/A 53B State approved food handler training;employee duty specific IN I train ing/knowledge 03G Reduced oxygen packaging(ROP)and other Special Processes GOOD RETAIL PRACTICES 02D Food items properly labeled;original container 35A No presence or breeding of insects/rodents/pests;no live animals 04 Facilities to maintain PH/TCS foods at the proper temperature 35B Outer openings protected from insects/pests, rodent proof 05 Food and food equipment thermometers provided and 36 Floors,walls,ceilings and attached equipment properly accurate constructed and clean; rooms and equipment properly vented 06 PH/TCS foods properly thawed 38 Lighting provided as required;fixtures shielded or bulbs protected 10 In use food dispensing utensils properly stored 40 Employee personal belongings 13 Clean clothes; hair restraints;jewelry;painted/artificial 42 Cleaning and maintenance equipment OUT fingernails 14 Food-contact and nonfood contact surfaces designed, 43 Complete separation from living/sleeping area/private constructed, maintained,installed,located premise;kitchen restricted-no unauthorized personnel 16 Dishwashing facilities;chemical test kit(s);gauges 45 Fire extinguishing equipment(FOR REPORTING 1.Wash 2. Rinse 3. Sanitize IPURPOSES ONLY) September 5,2024 at 10:35:40 AM EDT Location:G.A.FOOD SERVICES OF PINELLAS Food Service Inspection Report License#:NOST1 616607 DBPR Form HR JhVP515@e 61C-1.002,FAC Inspector:Tad Linden Software Version 7.92 Pa 4202 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom 21 Wiping cloths;clean and soiled linens; laundry facilities OUT 46 Exits not blocked or locked(FOR REPORTING PURPOSES ONLY) 23 Non-food contact surfaces clean 47 Electrical wiring/outlets in good repair(FOR REPORTING PURPOSES ONLY) 24 Storage/handling of clean equipment, utensils;air drying 48 Gas appliances;boiler certificate current/posted(FOR REPORTING PURPOSES ONLY) 25 Single-service and single-use items 49 Flammable/combustible materials(FOR REPORTING PURPOSES ONLY) 27 Water source safe, hot(85F)and cold under pressure 50 Current license, properly displayed 28 Sewage and waste water disposed properly 51 Other conditions sanitary and safe operation 29 Plumbing installed and maintained;mop sink;water filters; 52 Misrepresentation; misbranding backflow prevention 32 Bathrooms 54 Florida Clean Air Act Compliance 33 Garbage and refuse;premises maintained 55 Automatic Gratuity Notice Items marked IN are in compliance. Items marked OUT are violations. Specific details of the violations are listed on subsequent pages. Items marked N/A are Not Applicable. Items marked as N/O are Not Observed and were not being conducted at the time of inspection. FOOD TEMPERATURES Bar Area Buffet Line Cook Line Front Counter Front Line Kitchen Prep Area meatballs (38F-Cold Holding); mixed vegetables (35F- Cold Holding) Reach In Cooler Reach In Freezer Steam Table/Bain Marie Storage Area Wait Station Walk In Cooler chicken nuggets (38F-Cold Holding); string beans (38F-Cold Holding); slice american cheese (41 F- Cold Holding); non fat yogurt (42F -Cold Holding) Walk In Freezer -Frozen Solid OTHER ITEMS Certified Food Manager and Date Certified: George Gribbon 01/28/2023 Manager Certified By: National Restaurant Association Educational Foundation-ServSafe Employees Trained By: Other Approved Corporate Training Sewage: Municipal/Utility Water Source: Municipal Boiler: No Boiler On Site Boiler Jurisdiction and Expiration: Sanitizer Details: Sanitizer Bucket (Chlorine 50ppm); Triple Sink (Chlorine- Not Set Up) Inspector Comments: Establishment open at Time of inspection Verified DBPR license and Ownership Thermometer calibration Employees training with corporate certification dated 4/3/2024 September 5,2024 at 10:35:40 AM EDT Location:G.A.FOOD SERVICES OF PINELLAS Food Service Inspection Report License#:NOST1 616607 DBPR Form HR JhVP5154e 61C-1.002,FAC Inspector:Tad Linden Software Version 7.92 Pa 4203 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN"I"S DEPARIMENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom A link to the Florida Department of Agriculture's Food Recovery Resource Guide is located at: http://www.myfloridalicense.com/DBPR/hotels-restaurants/forms-publications This report has been provided electronically as requested by the person in charge at the time of inspection. VIOLATIONS 21-07-4 Observed:Wiping cloth chlorine sanitizing solution not at proper minimum strength.Chlorine sanitizer 0 Ppm.Operator made new solution rechecked 100 Ppm.**Corrected On-Site** Priority: Basic 42-01-4 Observed:Wet mop not stored in a manner to allow the mop to dry.Observed wet mop wet nesting in mop bucket. Priority: Basic Signature of Recipient Inspector Signature George Gribbon Tad Linden Chef Manager Sanitation And Safety Inspection 954 972 8884 5080 Coconut Creek Pkwy Sep 05,2024 10:35 Margate,FL 33063 tad.linden@myfloridalicense.com 954.295.3500/850.487.1395 Sep 05,2024 10:28 September 5,2024 at 10:35:40 AM EDT Location:G.A.FOOD SERVICES OF PINELLAS Food Service Inspection Report License#:NOST1 616607 DBPR Form HR OUP51 158e 61 C-1.002,FAC Inspector:Tad Linden Software Version 7.92 Pa 4204 e .....�.....i il....................i__Nour s irnen . Delh�,,eii,ed,, March 6, 2025 RE: Notification of Inspection—Ft. Lauderdale Facility Dear Valued Partner: This morning our Ft. Lauderdale facility was inspected by the Department of Business & Professional Regulation (DBPR), Division of Hotels & Restaurants. During the inspection, the DBPR inspectors identified one (1) high priority observation, one (1) intermediate observation, and three (3) basic observations. All of DBPR's observations were immediately corrected at the time of the inspection with the exception of the replacement of the hose bibb which will require the services of a plumber. The hose bibb replacement has been scheduled for this week. DBPR has determined that no follow-up inspection is required at this time. Please see attached a copy of the DBPR Food Service Inspection Report and our Corrective Action Plan (CAP) for the replacement of the hose bibb. Providing high quality, nutritious, and well-balanced meals to seniors is a commitment that we continue to make to our customers and the clients we serve. We sincerely appreciate your partnership and look forward to our continued relationship. Sincerely, Ernest"Chip" Kazmier President Attachments 12200 32111a Com I No I h - S I� Pe I eisb(j�g, HuidaP i�11)5� (800� 8,)2 2211 www.GMbods.corn 4205 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Food Service Inspection Report This inspection report must be made public upon request per Florida law. Met Inspection Standards during this visit ANY VIOLATIONS noted herein must be corrected by the NEXT UNANNOUNCED inspection unless otherwise stated. Inspection Date: Mar 06,2025 05:18-Mar 06,2025 06:41 License Expiration: December 1,2025 License Number: 1616607 Rank: NOST Inspection Reason: Routine-Food Owner Name: G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC Business Name: G.A. FOOD SERVICES OF PINELLAS Location Address: 1750 W MCNAB RD License Type: Permanent Food Service FORT LAUDERDALE FL 33309 Telephone Number: 9549728884 Number of Units: 0 Reinspection on or After: FOODBORNE ILLNESS RISK FACTORS AND PUBLIC HEALTH INTERVENTIONS 01A Food obtained from approved source IN 07 Unwrapped or PH/TCS food not re-served IN 01 B Food safe and unadulterated;sound condition IN 08A Separating raw animal foods from:each other, RTE foods and IN unwashed produce 01C Shellstock tags;commingling N/A 08B Food protection during preparation,storage and display OUT 01D Parasite destruction for raw/undercooked fish N/A 09 Bare hand contact with RTE food;Alternative Operating IN Procedure(AOP) 02A Consumer advisory on raw/undercooked oysters N/A 11 Employee health knowledge; ill/symptomatic employee IN present 02B Consumer advisory on raw/undercooked animal foods N/A 12A Hands clean and washed properly; use of hand antiseptic if IN ,use of AOP 02C Date marking ready-to-eat(RTE)potentially hazardous time/ IN 12B Employee eating,drinking,tasting food,smoking IN temperature control for safety foods 03A Receiving and holding PH/TCS foods cold IN 22 Food-contact surfaces clean and sanitized OUT 03B Receiving and holding PH/TCS foods hot N/O 31A Handwash sink(s)installed,accessible,not used for other IN purposes 03C Cooking raw animal foods and plant foods; non-continuous N/O 31B Handwashing supplies and handwash sign provided IN cooking of raw animal foods 03D Cooling PH/TCS foods; proper cooling methods N/O 41 Chemicals/toxic substances IN 03E Reheating PH/TCS foods for hot holding IN 53A Food manager certification;knowledge/active managerial IN control(except employee health) 03F Time as a Public Health Control N/A 53B State approved food handler training;employee duty specific IN I train ing/knowledge 03G Reduced oxygen packaging(ROP)and other Special Processes GOOD RETAIL PRACTICES 02D Food items properly labeled;original container 35A No presence or breeding of insects/rodents/pests;no live OUT animals 04 Facilities to maintain PH/TCS foods at the proper temperature 35B Outer openings protected from insects/pests, rodent proof 05 Food and food equipment thermometers provided and 36 Floors,walls,ceilings and attached equipment properly OUT accurate constructed and clean; rooms and equipment properly vented 06 PH/TCS foods properly thawed 38 Lighting provided as required;fixtures shielded or bulbs protected 10 In use food dispensing utensils properly stored 40 Employee personal belongings 13 Clean clothes; hair restraints;jewelry;painted/artificial 42 Cleaning and maintenance equipment fingernails 14 Food-contact and nonfood contact surfaces designed, 43 Complete separation from living/sleeping area/private constructed, maintained,installed,located premise;kitchen restricted-no unauthorized personnel 16 Dishwashing facilities;chemical test kit(s);gauges 45 Fire extinguishing equipment(FOR REPORTING 1.Wash 2. Rinse 3. Sanitize IPURPOSES ONLY) March 6,2025 at 6:41:49 AM EST Location:G.A.FOOD SERVICES OF PINELLAS Food Service Inspection Report License#:NOST1 616607 DBPR Form HR JhVP5157e 61C-1.002,FAC Inspector:Anthony Gray Software Version 7.98 Pa 4206 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN'TS DEPARI'MENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom 21 Wiping cloths;clean and soiled linens; laundry facilities 46 Exits not blocked or locked(FOR REPORTING PURPOSES ONLY) 23 Non-food contact surfaces clean 47 Electrical wiring/outlets in good repair(FOR REPORTING PURPOSES ONLY) 24 Storage/handling of clean equipment, utensils;air drying 48 Gas appliances;boiler certificate current/posted(FOR REPORTING PURPOSES ONLY) 25 Single-service and single-use items 49 Flammable/combustible materials(FOR REPORTING PURPOSES ONLY) 27 Water source safe, hot(85F)and cold under pressure 50 Current license, properly displayed 28 Sewage and waste water disposed properly 51 Other conditions sanitary and safe operation 29 Plumbing installed and maintained;mop sink;water filters; OUT 52 Misrepresentation; misbranding backflow prevention 32 Bathrooms 54 Florida Clean Air Act Compliance 33 Garbage and refuse;premises maintained 55 Automatic Gratuity Notice Items marked IN are in compliance. Items marked OUT are violations. Specific details of the violations are listed on subsequent pages. Items marked N/A are Not Applicable. Items marked as N/O are Not Observed and were not being conducted at the time of inspection. FOOD TEMPERATURES Bar Area Buffet Line Cook Line Front Counter Front Line Kitchen Prep Area chicken (180E- Reheating) Reach In Cooler Reach In Freezer Steam Table/Bain Marie Storage Area Wait Station Walk In Cooler raw chicken (38F- Cold Holding); cream cheese (37F-Cold Holding); cook chicken (39F- Cold Holding); mixed vegetables (39F-Cold Holding); hard boiled eggs (40F-Cold Holding) Walk In Freezer Frozen foods OTHER ITEMS Certified Food Manager and Date Certified: George Gribbon 1/28/2023 Manager Certified By: National Restaurant Association Educational Foundation-ServSafe Employees Trained By: Other Approved Corporate Training Sewage: Municipal/Utility Water Source: Municipal Boiler: No Boiler On Site Boiler Jurisdiction and Expiration: Sanitizer Details: Triple Sink (Quaternary- Not Set Up); Sanitizer Bucket (Quaternary- Not Set Up) March 6,2025 at 6:41:49 AM EST Location: G.A.FOOD SERVICES OF PINELLAS Food Service Inspection Report License#:NOST1 616607 DBPR Form HR JhVP5158e 61C-1.002,FAC Inspector:Anthony Gray Software Version 7.98 Pa 4207 STATE OF FLORIDA DIVISION 01" HOTELS AND RESTAURAN"I"S DEPARIMENTOF BUSINESS AND PROFESSIONAL REGULA'FION www.myfloridaficensexom Inspector Comments: Ownership has been verified Reviewed employees health policies including big 6 foodbourne illnesses Calibrate thermometer Discuss the major food allergens Employees training with corporate certification dated 11/19/2024 A link to the Florida Department of Agriculture's Food Recovery Resource Guide is located at: http://www.myfloridalicense.com/DBPR/hotels-restaurants/forms-publications This report has been provided electronically as requested by the person in charge at the time of inspection. VIOLATIONS 08B-12-5 Observed:Stored food not covered. -Observed uncovered containers with cooked chicken and ground beef stored on bun racks in walk in freezer.Operator covered racks. **Corrected Orl Reference: 3-302.11(A)(4)FC: (A)Food shall be protected from cross contamination by:(4)Except as specified under Subparagraph 3-501.15(B)(2)and in Paragraph(B)of this section,storing the food in packages,covered containers,or wrappings; Priority: Basic 22-02-4 Observed: Food-contact surface soiled with food debris,mold-like substance or slime. -Observed accumulation of old food residue buildup on can opener blade.Operator cleaned and sanitized. **Corrected Orl Reference:4-601.11(A)FC: (A)Equipment food-contact surfaces and utensils shall be clean to sight and touch. Priority:Intermediate 29-34-4 Observed:Vacuum breaker missing at hose bibb or on fitting/splitter added to hose bibb. -Observed vacuum breaker needed on threaded hose Bibb at 3 compartment sink where hose connects. Reference: 5-203.14 FC:A plumbing system shall be installed to preclude backflow of a solid, liquid,or gas contaminant into the water supply system at each point of use at the food establishment,including on a hose bibb if a hose is attached or on a hose bibb if a hose is not attached and backflow prevention is required by law, by: (A)Providing an air gap as specified under Section 5-202.13;or(B)Installing an approved backflow prevention device as specified under Section 5-202.14. Priority: High Priority 35A-06-4 Observed:Accumulation of dead or trapped birds,insects,rodents,or other pests,in control devices. -Observed 4 dead flies in bug zapper machine. Operator replaced glue board with dead flying insects. **Corrected Orl Reference: 6-501.112 FC: Dead or trapped birds, insects,rodents,and other pests shall be removed from control devices and the premises at a frequency that prevents their accumulation,decomposition,or the attraction of pests. Priority: Basic 36-27-5 Observed:Wall soiled with accumulated grease,food debris,and/or dust. -Observed accumulation of black mold like substance buildup on wall in dishwashing area. Reference: 6-501.12(A)FC:(A)Physical facilities shall be cleaned as often as necessary to keep them clean. Priority: Basic Signature of Recipient Inspector Signature George Gribbon Anthony Gray Manager Senior Inspector 954-972-4909 1525 W.Cypress Creek Rd.4th Floor Mar 06,2025 06:41 Fort Lauderdale,FL 33309 Anthony.gray@myfloridalicense.com 850.467.1395 or 954.956.3699 Mar 06,2025 06:40 March 6,2025 at 6:41:49 AM EST Location:G.A.FOOD SERVICES OF PINELLAS Food Service Inspection Report License#:NOST1 616607 DBPR Form HR OUP51 159e 61 C-1.002,FAC Inspector:Anthony Gray Software Version 7.98 Pa 4208 0................. 0 o N O ME Ln IIIIIIIIIIII IIIIIIIIIIIIIIII i. '... '.... II IIIIIIIIIIIIIIIIIIIIIIIIII N OIII II IIIIIIIIIII N c\ IIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIII Iwo II IIIIIIIIIIIIIIIIIIIIIIIIII V�VVVI '. O I III F7~ I w wl O II II w, CO tt co IIIIIIIIII m Ill O �' IIIIIIIIIIIIIIIIIIIIIIIIII cz I. cz IIIIIIIIIIIIIIIIIIIIIIIIII +••� 78$ .� ¢'0 IIIIIIIIIIIIIIIIIIIIIIIIII U 75U IT 4J IIIII 0 'C � bA� �"• � � �" Oda � IIIIIIIIIIIIIIIIIIIIIIIIII � N MO O � � �� � � ��� a -o ro o IIIII IIIIIIIIIII � p U '� O �.-i a p i-i IIIII IIIIIIIIIII u ct cz °� s�°�., �' � O o �� •� by c��C � czcz '0 O C cC cC 75 pCZun cn cC O r O O o oN s, Q u u `r ° + cz 'n ,8 N O N M 'R cz = ¢ Q+ foods. Nouristirnerit, dqe�,J', May 14, 2025 RE: Notification of Inspection—Ft. Lauderdale Facility Dear Valued Partner: Yesterday, our Ft.Lauderdale facility was inspected by the Department of Business&Professional Regulation (DBPR), Division of Hotels & Restaurants. We are pleased to inform you that our Ft. Lauderdale facility met DBPR's inspection standards with two basic observations noted by DBPR during the Food Safety Inspection. Both basic observations were immediately corrected during the inspection and do not require a follow-up DBPR visit or corrective action plan. We commend our Ft. Lauderdale Team for their hard work and dedication to food safety. (Please see the attached DBPR Inspection Report.) Providing high quality, nutritious, and well-balanced meals to seniors continues to be a high priority commitment that we make to our customers and the clients we serve. We sincerely appreciate your partnership and look forward to our continued relationship. Thank you for your ongoing support and trust in our services. Sincerely, Ernest"Chip" Kazmier President attachment C(mrl "dhirlh - S1, lolur�bur(lj, )rid,,?,9/ej6j (800) 8,'�2 Z)1 1 vv\/v\/v,r,/\d m)(Kcninn 4210 STATE OF FLORIDA DIVISION OF HOTELS AND RESTAURAN"I"S DEPAR"I'MENTOF BUSINESS AND PROFESSIONAL RLGULxf'ION wwwniyfloridalicense.corr Food Service Inspection Report This inspection report must be made public upon request per Florida law. Met Inspection Standards during this visit ANY VIOLATIONS noted herein must be corrected by the NEXT UNANNOUNCED inspection unless otherwise stated. Inspection Date: May 13,2025 08:08-May 13,2025 09:24 License Expiration: December 1,2025 License Number: 1616607 Rank: NOST Inspection Reason: Routine-Food Owner Name: G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC Business Name: G.A. FOOD SERVICES OF PINELLAS Location Address: 1750 W MCNAB RD License Type: Permanent Food Service FORT LAUDERDALE FL 33309 Telephone Number: 9549728884 Number of Units: 0 Reinspection on or After: FOODBORNE ILLNESS RISK FACTORS AND PUBLIC HEALTH INTERVENTIONS 01A Food obtained from approved source IN 07 Unwrapped or PH/TCS food not re-served IN 01 B Food safe and unadulterated;sound condition IN 08A Separating raw animal foods from:each other, RTE foods and IN unwashed produce 01C Shellstock tags;commingling N/A 08B Food protection during preparation,storage and display IN 01D Parasite destruction for raw/undercooked fish N/A 09 Bare hand contact with RTE food;Alternative Operating IN Procedure(AOP) 02A Consumer advisory on raw/undercooked oysters N/A 11 Employee health knowledge;ill/symptomatic employee IN present 02B Consumer advisory on raw/undercooked animal foods N/A 12A Hands clean and washed properly;use of hand antiseptic if IN use of AOP 02C Date marking ready-to-eat(RTE)potentially hazardous time/ IN 12B Employee eating,drinking,tasting food,smoking IN temperature control for safety foods 03A Receiving and holding PH/TCS foods cold IN 22 Food-contact surfaces clean and sanitized IN 03B Receiving and holding PH/TCS foods hot IN 31 A Handwash sink(s)installed,accessible, not used for other IN purposes 03C Cooking raw animal foods and plant foods;non-continuous N/O 31 B Handwashing supplies and handwash sign provided IN cooking of raw animal foods 03D Cooling PH/TCS foods;proper cooling methods N/O 41 Chemicals/toxic substances IN 03E Reheating PH/TCS foods for hot holding IN 53A Food manager certification;knowledge/active managerial IN control(except employee health) 03F Time as a Public Health Control N/A 53B State approved food handler training;employee duty specific IN I training/knowledge 103G Reduced oxygen packaging(ROP)and other Special N/A iProcesses I I GOOD RETAIL PRACTICES 02D Food items properly labeled;original container 35A No presence or breeding of insects/rodents/pests; no live OUT animals 04 Facilities to maintain PH/TCS foods at the proper temperature 35B Outer openings protected from insects/pests, rodent proof 05 Food and food equipment thermometers provided and 36 Floors,walls,ceilings and attached equipment properly accurate constructed and clean; rooms and equipment properly vented 06 PH/TCS foods properly thawed 38 Lighting provided as required;fixtures shielded or bulbs protected 10 In use food dispensing utensils properly stored 40 Employee personal belongings 13 Clean clothes; hair restraints;jewelry;painted/artificial 42 Cleaning and maintenance equipment OUT fingernails 14 Food-contact and nonfood contact surfaces designed, 43 Complete separation from living/sleeping area/private constructed, maintained, installed, located premise; kitchen restricted-no unauthorized personnel I 'J 16 Dishwashing facilities;chemical test kit(s);gauges r45 Fire extinguishing equipment(FOR REPORTING l.V\Iash 2. Rinse 3. Sanitize PURPOSES ONLY) May 13,2025 at 9 24 21 AM EDT Location G.A.FOOD SERVICES OF PINELLAS Food Service Inspection Report License# NOST1616607 DBPR Form HR f? -1.002,FAC f wa"'51 62e 61 C Inspector:Anthony Gray So ersion 7.98 Pa,4211 STATE OF FLORIDA DIVISION OF HOTELS AND RESTAURAN"I"S DEPAR"I'MENTOF BUSINESS AND PROFESSIONAL RLGULxf'ION wwwniyfloridalicense.corr 21 Wiping cloths;clean and soiled linens;laundry facilities 46 Exits not blocked or locked(FOR REPORTING PURPOSES ONLY) 23 Non-food contact surfaces clean 47 Electrical wiring/outlets in good repair(FOR REPORTING PURPOSES ONLY) 24 Storage/handling of clean equipment,utensils;air drying 48 Gas appliances; boiler certificate current/posted(FOR REPORTING PURPOSES ONLY) 25 Single-service and single-use items 49 Flammable/combustible materials(FOR REPORTING PURPOSES ONLY) 27 Water source safe, hot(85F)and cold under pressure 50 current license, properly displayed 28 Sewage and waste water disposed properly 51 Other conditions sanitary and safe operation 29 Plumbing installed and maintained;mop sink;water filters; 52 Misrepresentation;misbranding backfiow prevention 32 Bathrooms 54 Florida Clean Air Act Compliance i33 Garbage and refuse; premises maintained 55 Automatic Gratuity Notice Items marked IN are in compliance. Items marked OUT are violations. Specific details of the violations are listed on subsequent pages. Items marked N/A are Not Applicable. Items marked as N/O are Not Observed and were not being conducted at the time of inspection. FOOD TEMPERATURES Bar Area Buffet Line Cook Line Front Counter Front Line Kitchen Prep Area beans (1 99F- Hot Holding); chicken (201 F - Hot Holding; rice (1 98F- Reheating) Reach In Cooler Reach In Freezer Steam Table/Bain Marie Storage Area Wait Station Walk In Cooler cheese (38F -Cold Holding); milk (38F -Cold Holding) Walk In Freezer Frozen foods OTHER ITEMS Certified Food Manager and Date Certified: Tonya Moosue 4/22/2024 Manager Certified By: National Restaurant Association Educational Foundation-ServSafe Employees Trained By: Other Approved Corporate Training Sewage: Municipal/Utility Water Source: Municipal Boiler: No Boiler On Site Boiler Jurisdiction and Expiration: Sanitizer Details: Triple Sink (Quaternary- Not Set Up); Sanitizer Bucket (Quaternary 200ppm) Inspector Comments: Ownership has been verified Employees training with corporate certification dated 03/25/2025 Calibrate thermometer Reviewed employees health policies including big 6 foodbourne illnesses Discuss the major food allergens May 13,2025 at 9 24 21 AM EDT Location G.A.FOOD SERVICES OF PINELLAS Food Service Inspection Report License# NOST1616607 DBPR Form HR f? -1.002,FAC f wa"'51 6ge 61 C Inspector:Anthony Gray So ersion 7.98 Pa,4212 STATE OF FLORIDA DIVISION OF HOTELS AND RESTAURAN"I"S DEPAR"IMENTOF BUSINESS AND PROFESSIONAL RLGULxf'ION wwwniyfloridalicense.corr A link to the Florida Department of Agriculture's Food Recovery Resource Guide is located at: http://www.myfloridalicense.com/DBPR/hotels-restaurants/forms-publications This report has been provided electronically as requested by the person in charge at the time of inspection. VIOLATIONS 36A-06-4 Observed:Accumulation of dead or trapped birds,insects,rodents,or other pests,in control devices. -Observed accumulation of dead flies in n control device.Operator cleaned. —Corrected On-Site"""Repeat Violation" Reference:6-501.112 FC: Dead or trapped birds, insects, rodents,and other pests shall be removed from control devices and the premises at a frequency that prevents their accumulation,decomposition,or the attraction of pests. Priority:Basic 42-01-4 Observed:Wet mop not stored in a manner to allow the mop to dry. -Observed 2 wet mops in dishwashing area not stored in a manner to allow to air dry. Reference:6-501.16 FC:After use,mops shall be placed in a position that allows them to air-dry without soiling walls,equipment,or supplies. Priority:Basic &2� Signature of Recipient Inspector Signature Tonya Moosue Anthony Gray Manager Senior Inspector 954-972-8884 1525 W Cypress Creek Rd.4th Floor May 13,2025 09:24 Fort Lauderdale,FL 33309 Anthony.gray@myfloridalicense.com 850.467.1395 or 954.956.3699 May 13,2025 09:22 May 13,2025 at 9 24 21 AM EDT Location G.A.FOOD SERVICES OF PINELLAS Food Service Inspection Report License# NOST1616607 DBPR Form HR t? -1.002,FAC a '51 64e 61 C Inspector:Anthony Gray So ersion 7.98 Pa,4213 e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners Attachment 5: RFP Attachment 4 - Food Specifications and Nutritional Analysis with Registered Dietitian Attestation; Shelf Stable Menus and Nutrient Analyses Ft. Lauderdale Operations Contingency Plan Page 165 4214 �e.400 Proposal— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners • Shelf Stable Menus and Nutrient Analyses Page 166 4215 ATTACHMENT 4—FOOD SPECIFICATIONS AND NUTRITIONAL ANALYSIS NOTE: ALL FOOD SPECIFICATIONS AND NUTRITIONAL ANALYSIS REQUIREMENTS ARE PROVIDED IN THE LATEST EDITION OF THE FLORIDA DEPARTMENT OF ELDER AFFAIRS MANUAL. Conformity to the standards included in this(Attachment 4)will be assured by planning menus using the criteria included herein. Attestation Statements Caterer: G.A. Food Services of Pinellas County, LLC Date: June 20, 2025 Registered/Licensed Dietician's Name (please print): Kiana Ward, RDN, LDN RD's Contact Phone Number: 1-800-852-2211, ext. 319 la%,6 thitthe attached menus have been analyzed with computer software programming using MS Dynamics20 vvith hrFnnrlc (software). These menus meet the Department of Elder Affairs guidelines as outlined in Chapter 5 of the 2023 DOEA Programs and Services Handbook (https://allianceforag n�..or/p-content/uploads/2023-Chapter-5-Older-Americans-Act-Title-IIIC.Idf) and Computer-Assisted Menu Development requirements with the following specifics— • These menus provide 33 113% of the Daily Recommended Dietary Allowance per meal using the reference intakes for 5 1+year-old adults, • Analysis must include: Calories, Protein, Fat, Fiber, Calcium, Zinc, Sodium, Potassium, Magnesium, Vitamins B6, B 12, C, and A. • Adequate amounts must be provided daily of Calories, Protein, Fat, Fiber, Calcium, Vitamin B6 and Vitamin C. • Items that provide the following target nutrients should be identified on the menu. Vitamin C—must provide at least 25 mg per meal. • Vitamins A and B12, Zinc, Magnesium, Sodium and Potassium may be averaged over one week; however, no individual meal shall exceed 1000 mg of Sodium. • Vitamin A—must provide an average of 233 ug per day over the course of a week. I have confirmed that these menus comply with the current Dietary Guidelines for Americans. A�a fKD,LDN ND8172 Registered/Licensed Dietitian Signature State of Florida License Number This form should be attached to signed menus for submission to Alliance for Aging, Inc. for approval. 57 Page 167 4216 PREMIUM 5 PACK PANTRY MEALS SS500004 CAT050297—BBQ Beef Meal Grape Juice 8 oz. BBQ Beef Pouch 4.5 oz. Mixed Fruit 4 oz. Energy Trail Mix 2 oz. Nutri-Grain Bar x 1 Non-Fat Dry Milk 1 pkt. CAT050296-Chicken Salad Meal Chicken Pouch 2.6 oz. Mayonnaise 1 pkt. Flour Tortilla (2 ct.) Raisins 1 oz. Chocolate Chip Cookie x 1 Pear Cup 4 oz. Non-Fat Dry Milk 1 pkt. CAT050298—Breakfast Meal Apple Juice 8 oz. Peanut Butter 1.1 oz. Mini Wheats Cereal x 1 Raisins 1 oz. Oatmeal 1 pk. Non-Fat Dry Milk 1 pkt. CAT050301 —Pork&Beans Meal Fruit Punch Juice 8 oz. Pork&Beans 7.5 oz. �( Nature Valley Granola Bar x 1 Energy Trail Mix 2 oz. a ` l Non-Fat Dry Milk 1 pkt. CAT050299-Chili Mac Meal Fruit Punch Juice 8 oz. All menus are planned and analyzed with Enterprise Resource Planning(ERP)Software,a proprietary Chili Mac 7.5 oz. software using the USDA database FoodData Central. These menus meet the Department of Elder Affairs guidelines as outlined in the DOEA Programs and Services Handbook.Holidays and birthday Energy Trail Mix 2 oz. celebration meals(two or fewer meal types per calendar month)maybe excluded from a computer generated nutrient analysis. These menus provide 33 113%of the Dietary Reference Intakes(DRI/AI) Mixed Fruit Cup 4 oz. per meal. Analysis includes: Calories,Protein,Fat,Fiber,Calcium,Zinc,Magnesium,Sodium, Vitamins Be,B12,C,and Vitamin A and Potassium. Adequate amounts of Calories,Protein,Fat,Fiber, Non-Fat Dry Milk 1 pkt. Calcium, Vitamin Be,and Vitamin C are provided in daily amounts. Vitamin A,B12,Zinc,Magnesium, Sodium and Potassium have been averaged over one week;however no individual meal shall exceed 1000 mg of Sodium. MENUS PREPARED BY: GA FOODS Kiana Ward, RDN, LDN APPROVED BY PROJECT NUTRITIONIST: Date: CYCLE IMPLEMENTATION DATE: January—December 2025 PROJECT DIRECTOR: Page 168 4217 10/9/24,2:35 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 1 -Wed, Oct 9, 2024 at 2:34:38 pm SS BBQ Beef Meal (CAT050297) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 1101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000152 Juice Grape ASEP 24/8oz cs(1 20p) 1 EACH NAV RM003030 Beef BBQ Pouch 48/4.5oz(90p) 1 EACH NAV RM001870 Mixed Fruit in juice 4oz 36/cs 1 EACH NAV RM003063 ENERGY TRAIL MIX 48/20Z CS(1 20p) 1 EACH NAV RM001977 Nutri Grain Strawberry 1.55oz(96/cs)(72p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 01,I1 S S I A I I / IR, Energy(kcal) KCAL 667.0000 800.0000 119.9400% Protein G 19.0000 31.0000 15.5000% 163.1579% Fiber G 9.0000 9.6000 106.6667% Total lipid(fat) G NA 24.5000 27.5625% Carbohydrate,by diff G NA 125.0000 62.5000% Sodium MG 767.0000 630.0000 82.1382% Calcium MG 400.0000 1030.0000 257.5000% Magnesium MG 140.0000 200.0000 142.8571% Potassium MG 1133.0000 1168.8000 103.1598% Vitamin A RAE UG 300.0000 180.0000 60.0000% Vitamin B-12 UG 0.8000 0.8200 102.5000% Vitamin B-6 MG 0.5700 0.7600 133.3333% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 9.3300 252.1622%� Page 169 4218 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02110/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:35 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 1 -Wed, Oct 9, 2024 at 2:34:38 pm SS Chicken Salad Meal (CAT050296) 2023 Florida Regulations-Male 50+RDA/DRl-Lunch I),U I R,I I 10 1), l''),A I A C'Z 1:1 110 1), 0 U A I),I I I Y U I),I 1 r l 1`4 1 U R,1::: NAV RM003288 Chicken White in Water Pouch 12/2.6oz cs(360p) 1 EACH NAV RM000590 PC Mayonnaise 200/cs(F250) 1 EACH NAV RM000461 Tortilla Wrap SS 140/2CT CS(24p-1248TL) 1 EACH NAV RM002361 Raisins loz 144/cs(96p) 1 EACH NAV RM001908 Cookie Chocolate Chip w fiber 150/1.25oz cs(126p) 1 EACH NAV RM000912 Pears diced in juice 36/4oz(F364) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I J,t)I 'Z 11 1 J,I U I),I Is S IA J,I A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 775.0000 116.1919% Protein G 19.0000 29.9000 15.4323% 157.3684% Fiber G 9.0000 10.7000 118.8889% Total lipid(fat) G NA 27.1000 31.4710% Carbohydrate,by diff G NA 108.0000 55.7419% Sodium MG 767.0000 938.1000 122.3077% Calcium MG 400.0000 813.0000 203.2500% Magnesium MG 140.0000 117.0000 83.5714% Potassium MG 1133.0000 700.8000 61.8535% Vitamin A RAE UG 300.0000 180.0000 60.0000% Vitamin B-12 UG 0.8000 0.8500 106.2500% Vitamin B-6 MG 0.5700 0.7600 133.3333% Vitamin C MG 30.0000 33.4600 111.5333% IZinc MG 3.7000 2.8500 77.0270% Page 170 4219 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N00211 0/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:35 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 1 -Wed, Oct 9, 2024 at 2:34:38 pm SS Breakfast Meal (CAT050298) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z I I101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000153 Juice Apple ASEP 24/8oz cs(120p) 1 EACH NAV RM003341 PC Peanut Butter J I F 1.1 oz 1 20/cs 1 EACH NAV RM000538 Cereal Mini Wheat 96/cs(F094)(27p) 1 EACH NAV RM002361 Raisins loz 144/cs(96p) 1 EACH FDC RM003184 Oatmeal Plain PC 220/28g cs(50p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I J,t)I 'Z 11 1 J,I U I),I Is S IA J,I�'),A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 686.3600 102.9025% Protein G 19.0000 24.2376 14.1253% 127.5663% Fiber G 9.0000 11.5000 127.7778% Total lipid(fat) G NA 17.5320 22.9891% Carbohydrate,by diff G NA 112.4656 65.5432% Sodium MG 767.0000 329.7000 42.9857% Calcium MG 400.0000 988.2800 247.0700% Magnesium MG 140.0000 57.8400 41.3143% Potassium MG 1133.0000 1433.2800 126.5031% Vitamin A RAE UG 300.0000 466.1600 155.3867% Vitamin B-12 UG 0.8000 0.8200 102.5000% Vitamin B-6 MG 0.5700 1.0734 188.3158% Vitamin C MG 30.0000 114.4600 381.5333% IZinc MG 3.7000 2.4168 65.3189%� Page 171 4220 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02110/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:35 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 1 -Wed, Oct 9, 2024 at 2:34:38 pm SS Pork& Beans Meal (CAT050301) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 110 1), 0 U A I),I I I Y U I),I 1 0 1::: SU R,1::: NAV RM000150 Juice Fruit Punch ASEP 24/8oz cs(1 20p) 1 EACH NAV RM003307 Pork and Beans SG 7.5oz 24/cs(1 50p) 1 EACH NAV RM001486 Nature Valley Granola Bars 144/0.74oz ct(1 00p) 1 EACH NAV RM003063 ENERGY TRAIL MIX 48/20Z CS(1 20p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 0 R,I 1 S S I A I I / IR, Energy(kcal) KCAL 667.0000 760.0000 113.9430% Protein G 19.0000 27.0000 14.2105% 142.1053% Fiber G 9.0000 11.6000 128.8889% Total lipid(fat) G NA 22.0000 26.0526% Carbohydrate,by diff G NA 118.0000 62.1053% Sodium MG 767.0000 670.0000 87.3533% Calcium MG 400.0000 952.0000 238.0000% Magnesium MG 140.0000 225.0300 160.7357% Potassium MG 1133.0000 1509.8000 133.2568% Vitamin A RAE UG 300.0000 744.9500 248.3167% Vitamin B-12 UG 0.8000 1.3099 163.7375% Vitamin B-6 MG 0.5700 1.2801 224.5789% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 5.4700 147.8378%1 Page 172 4221 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02110/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-1 6 10/9/24,2:35 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 1 -Wed, Oct 9, 2024 at 2:34:38 pm SS Chili Mac Meal (CAT050299) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z I I101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000150 Juice Fruit Punch ASEP 24/8oz cs(1 20p) 1 EACH NAV RM000867 Chili Mac Vietti 7.5oz 24/cs(1 50p) 1 EACH NAV RM003063 ENERGY TRAIL MIX 48/20Z CS(1 20p) 1 EACH NAV RM001870 Mixed Fruit in juice 4oz 36/cs 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 01,I1 S S I A I I / IR, Energy(kcal) KCAL 667.0000 750.0000 112.4438% Protein G 19.0000 31.0001 16.5334% 163.1584% Fiber G 9.0000 10.5999 117.7767% Total lipid(fat) G NA 24.0000 28.8000% Carbohydrate,by diff G NA 106.0000 56.5333% Sodium MG 767.0000 719.9999 93.8722% Calcium MG 400.0000 930.8700 232.7175% Magnesium MG 140.0000 225.0300 160.7357% Potassium MG 1133.0000 1541.8501 136.0856% Vitamin A RAE UG 300.0000 744.9500 248.3167% Vitamin B-12 UG 0.8000 1.3099 163.7375% Vitamin B-6 MG 0.5700 1.0301 180.7193% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 5.4700 147.8378%1 Page 173 4222 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02110/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-1 6 10/9/24,2:35 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 1 -Wed, Oct 9, 2024 at 2:34:38 pm Week 1 Average Nutrient Analysis 2023 Florida Regulations-Male 50+RDA/DRl-Lunch I J,t)I 'Z 11 1 J,I U I),I Is S I A J,I�'),A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 754.2720 113.0843% Protein G 19.0000 28.6275 15.1815% 150.6711% Fiber G 9.0000 10.8000 120.0000% Total lipid(fat) G NA 23.0264 27.4752% Carbohydrate,by diff G NA 113.8931 60.3990% Sodium MG 767.0000 657.5600 85.7314% Calcium MG 400.0000 942.8300 235.7075% Magnesium MG 140.0000 164.9800 117.8429% Potassium MG 1133.0000 1270.9060 112.1718% Vitamin A RAE UG 300.0000 463.2120 154.4040% Vitamin B-12 UG 0.8000 1.0220 127.7500% Vitamin B-6 MG 0.5700 0.9807 172.0526% Vitamin C MG 30.0000 95.4640 318.2133% IZinc MG 3.7000 5.1074 138.0378% Page 174 4223 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N00211 0/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 PREMIUM 5 PACK PANTRY MEALS SS500005 CAT050298—Breakfast Meal Apple Juice 8 oz. Peanut Butter 1.1 oz. Mini Wheats Cereal x 1 Raisins 1 oz. Oatmeal 1 pk. Non-Fat Dry Milk 1 pkt. CAT050303-Lasagna Meal Lasagna 7.5 oz. Sugar Cookie x 1 Mango Pineapple Mix 1.5 oz. Nature Valley Granola Bar x 1 Applesauce 4 oz. Non-Fat Dry Milk 1 pkt. CAT050302—Tuna Salad Meal Tuna Pouch 2.6 oz. Lite Mayonnaise 1 pkt. Flour Tortillas (2 ct.) Graham Crackers (2 ct.) Mango Pineapple Mix 1.5 oz. Pear Cup 4 oz. Non-Fat Dry Milk 1 pkt. CAT050300-Chicken&Pasta Meal Grape Juice 8 oz. �f Chicken and Pasta 7.5 oz. 'A Peanuts 1 oz. of folods Nutri-Grain Bar x 1 Mixed Fruit 4 oz. Non-Fat Dry Milk 1 pkt. All menus are planned and analyzed with Enterprise Resource Planning(ERP)Software,a proprietary software using the USDA database FoodData Central. These menus meet the Department of Elder CAT050299-Chili Mac Meal Affairs guidelines as outlined in the DOEA Programs and Services Handbook.Holidays and birthday celebration meals(two or fewer meal types per calendar month)maybe excluded from a computer Fruit Punch Juice 8 oz. generated nutrient analysis. These menus provide 33 113%of the Dietary Reference Intakes(DRI/AI) per meal. Analysis includes: Calories,Protein,Fat,Fiber,Calcium,Zinc,Magnesium,Sodium, Chili Mac 7.5 oz. Vitamins Be,Bit,C,and Vitamin A and Potassium. Adequate amounts of Calories,Protein,Fat,Fiber, Calcium, Vitamin Be,and Vitamin C are provided in daily amounts. Vitamin A,B12,Zinc,Magnesium, Energy Trail Mix 2 oz. Sodium and Potassium have been averaged over one week;however no individual meal shall exceed Mixed Fruit Cup 4 oz. 1000 mg of Sodium. Non-Fat Dry Milk 1 pkt. MENUS PREPARED BY: GA FOODS Kiana Ward, RDN, LDN APPROVED BY PROJECT NUTRITIONIST: Date: CYCLE IMPLEMENTATION DATE: January—December 2025 PROJECT DIRECTOR: Page 175 4224 10/9/24,2:42 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 2 -Wed, Oct 9, 2024 at 2:42:02 pm SS Breakfast Meal (CAT050298) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z I I101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000153 Juice Apple ASEP 24/8oz cs(120p) 1 EACH NAV RM003341 PC Peanut Butter J I F 1.1 oz 1 20/cs 1 EACH NAV RM000538 Cereal Mini Wheat 96/cs(F094)(27p) 1 EACH NAV RM002361 Raisins loz 144/cs(96p) 1 EACH FDC RM003184 Oatmeal Plain PC 220/28g cs(50p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I J,t)I 'Z 11 1 J,I U I),I Is S IA J,I�'),A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 686.3600 102.9025% Protein G 19.0000 24.2376 14.1253% 127.5663% Fiber G 9.0000 11.5000 127.7778% Total lipid(fat) G NA 17.5320 22.9891% Carbohydrate,by diff G NA 112.4656 65.5432% Sodium MG 767.0000 329.7000 42.9857% Calcium MG 400.0000 988.2800 247.0700% Magnesium MG 140.0000 57.8400 41.3143% Potassium MG 1133.0000 1433.2800 126.5031% Vitamin A RAE UG 300.0000 466.1600 155.3867% Vitamin B-12 UG 0.8000 0.8200 102.5000% Vitamin B-6 MG 0.5700 1.0734 188.3158% Vitamin C MG 30.0000 114.4600 381.5333% IZinc MG 3.7000 2.4168 65.3189%� Page 176 4225 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02111/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:42 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 2 -Wed, Oct 9, 2024 at 2:42:02 pm SS Lasagna Meal (CAT050303) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 110 1), 0 U A I),I I I Y U I),I 1 r l 1`4 1 U R,1::: NAV RM000863 Lasagna SG 7.5oz 24/cs(150p) 1 EACH NAV RM001907 Cookie Sugar w fiber 1 50/1.25oz cs(1 26p) 1 EACH NAV RM003252 Mango Pineapple Mix 72/1.5oz cs(120p) 1 EACH NAV RM001486 Nature Valley Granola Bars 144/0.74oz ct(100p) 1 EACH NAV RM002726 Applesauce Unsweetened 4oz 96/cs(64p)(1408TL) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I J,U I 'Z I 1:::i�J,I I::: NFUI 'Zll::iN/'I I J,t)I 'Z 11 1 J,I U I),I Is I A S J,I�'),A R,I JA I C A 1 01,I1 S S I A I J,I),/ IR, Energy(kcal) KCAL 667.0000 825.0000 123.6882% Protein G 19.0000 29.0000 14.0606% 152.6316% Fiber G 9.0000 9.6001 106.6678% Total lipid(fat) G NA 30.7500 33.5455% Carbohydrate,by diff G NA 112.0001 54.3031% Sodium MG 767.0000 875.0000 114.0808% Calcium MG 400.0000 776.5900 194.1475% Magnesium MG 140.0000 114.3000 81.6429% Potassium MG 1133.0000 1145.7301 101.1236% Vitamin A RAE UG 300.0000 310.3784 103.4595% Vitamin B-12 UG 0.8000 1.3710 171.3750% Vitamin B-6 MG 0.5700 0.9301 163.1754% Vitamin C MG 30.0000 61.7999 205.9997% IZinc MG 3.7000 3.3849 91.4838% Page 177 4226 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N002111/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:42 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 2 -Wed, Oct 9, 2024 at 2:42:02 pm SS Tuna Salad Meal (CAT050302) 2023 Florida Regulations-Male 50+RDA/DRl-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 110 1), QUAN/,IIIY U I),I 1 0 1::: SU R, NAV RM003109 Tuna Chunk White in Water Pouch 200/2.6oz(35p) 1 EACH FDC RM000589 PC Mayo Lite 200/12g cs 200p 1 EACH NAV RM000461 Tortilla Wrap SS 140/2CT CS(24p-1248TL) 1 EACH NAV RM002202 Keebler Honey Graham Cracker 2-pk 200/cs(72p) 1 EACH NAV RM003252 Mango Pineapple Mix 72/1.5oz cs(120p) 1 EACH NAV RM000912 Pears diced in juice 36/4oz(F364) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I J,t)I 'Z 11 1 J,I U I),I Is S IA J,I A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 707.6800 106.0990% Protein G 19.0000 38.0240 21.4922% 200.1263% Fiber G 9.0000 9.8400 109.3333% Total lipid(fat) G NA 22.0000 27.9787% Carbohydrate,by diff G NA 94.8960 53.6378% Sodium MG 767.0000 945.0000 123.2073% Calcium MG 400.0000 883.7200 220.9300% Magnesium MG 140.0000 192.2400 137.3143% Potassium MG 1133.0000 934.8000 82.5066% Vitamin A RAE UG 300.0000 183.2400 61.0800% Vitamin B-12 UG 0.8000 0.8200 102.5000% Vitamin B-6 MG 0.5700 1.7692 310.3860% Vitamin C MG 30.0000 32.8000 109.3333% IZinc MG 3.7000 4.8384 130.7676% Page 178 4227 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N002111/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:42 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 2 -Wed, Oct 9, 2024 at 2:42:02 pm SS Chicken & Pasta Meal (CAT050300) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 1101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000152 Juice Grape ASEP 24/8oz cs(1 20p) 1 EACH NAV RM001148 Chicken&Pasta Vietti 7.5oz 24/cs(150p) 1 EACH FDC RM001298 Peanuts 450/1 oz cs(F1 08B)(36p) 1 EACH NAV RM001977 Nutri Grain Strawberry 1.55oz(96/cs)(72p) 1 EACH NAV RM001870 Mixed Fruit in juice 4oz 36/cs 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I U I 'Z I 1:::i I I::: N/'U I 'Zll::iN/'I I)/'U I 'Z I 1i I)/'I U I),I Is S IAA)/,I�'),A R,I JAI U C A 1 01,I1 S S I A I I),/ IR, Energy(kcal) KCAL 667.0000 701.6443 105.1940% Protein G 19.0000 30.0000 17.1027% 157.8947% Fiber G 9.0000 9.6000 106.6667% Total lipid(fat) G NA 21.0000 26.9367% Carbohydrate,by diff G NA 101.0000 57.5790% Sodium MG 767.0000 889.0001 115.9061% Calcium MG 400.0000 1050.2500 262.5625% Magnesium MG 140.0000 141.7800 101.2714% Potassium MG 1133.0000 1224.3601 108.0636% Vitamin A RAE UG 300.0000 510.3000 170.1000% Vitamin B-12 UG 0.8000 0.9199 114.9875% Vitamin B-6 MG 0.5700 0.7601 133.3509% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 3.2500 87.8378% Page 179 4228 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N002111/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:42 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 2 -Wed, Oct 9, 2024 at 2:42:02 pm SS Chili Mac Meal (CAT050299) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z I I101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000150 Juice Fruit Punch ASEP 24/8oz cs(1 20p) 1 EACH NAV RM000867 Chili Mac Vietti 7.5oz 24/cs(1 50p) 1 EACH NAV RM003063 ENERGY TRAIL MIX 48/20Z CS(1 20p) 1 EACH NAV RM001870 Mixed Fruit in juice 4oz 36/cs 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 01,I1 S S I A I I / IR, Energy(kcal) KCAL 667.0000 750.0000 112.4438% Protein G 19.0000 31.0001 16.5334% 163.1584% Fiber G 9.0000 10.5999 117.7767% Total lipid(fat) G NA 24.0000 28.8000% Carbohydrate,by diff G NA 106.0000 56.5333% Sodium MG 767.0000 719.9999 93.8722% Calcium MG 400.0000 930.8700 232.7175% Magnesium MG 140.0000 225.0300 160.7357% Potassium MG 1133.0000 1541.8501 136.0856% Vitamin A RAE UG 300.0000 744.9500 248.3167% Vitamin B-12 UG 0.8000 1.3099 163.7375% Vitamin B-6 MG 0.5700 1.0301 180.7193% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 5.4700 147.8378%1 Page 180 4229 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02111/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-1 6 10/9/24,2:42 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 5D Option 2 -Wed, Oct 9, 2024 at 2:42:02 pm Week 1 Average Nutrient Analysis 2023 Florida Regulations-Male 50+RDA/DRl-Lunch I J,t)I 'Z 11 1 J,I U I),I Is S I A J,I�'),A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 734.1369 110.0655% Protein G 19.0000 30.4523 16.5922% 160.2753% Fiber G 9.0000 10.2280 113.6444% Total lipid(fat) G NA 23.0564 28.2655% Carbohydrate,by diff G NA 105.2723 57.3584% Sodium MG 767.0000 751.7400 98.0104% Calcium MG 400.0000 925.9420 231.4855% Magnesium MG 140.0000 146.2380 104.4557% Potassium MG 1133.0000 1256.0041 110.8565% Vitamin A RAE UG 300.0000 443.0057 147.6686% Vitamin B-12 UG 0.8000 1.0482 131.0250% Vitamin B-6 MG 0.5700 1.1126 195.1930% Vitamin C MG 30.0000 85.7320 285.7733% IZinc MG 3.7000 3.8720 104.6486% Page 181 4230 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N002111/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 PREMIUM 7 PACK PANTRY MEALS SS700002 CAT050295—Chicken Stew Meal CAT050300-Chicken&Pasta Meal Fruit Punch Juice 8 oz. Grape Juice 8 oz. Chicken Stew 7.5 oz. Chicken and Pasta 7.5 oz. Applesauce 4 oz. Peanuts 1 oz. Nutri-Grain Bar x 1 Nutri-Grain Bar x 1 Peanuts 1 oz. Mixed Fruit 4 oz. Non-Fat Dry Milk 1 pkt. Non-Fat Dry Milk 1 pkt. CAT050296-Chicken Salad Meal CAT050304—Chili Beef w/Beans Meal Chicken Pouch 2.6 oz. Fruit Punch Juice 8 oz. Mayonnaise 1 pkt. Chili Beef w/Beans 7.5 oz. Flour Tortilla (2 ct.) Nature Valley Granola Bar x 1 Raisins 1 oz. Cherry Cookie x 1 Chocolate Chip Cookie x 1 Sunflower Kernels 1 oz. Pear Cup 4 oz. Non-Fat Dry Milk 1 pkt. Non-Fat Dry Milk 1 pkt. CAT050297—BBQ Beef Meal Grape Juice 8 oz. BBQ Beef Pouch 4.5 oz. Mixed Fruit 4 oz. Energy Trail Mix 2 oz. Nutri-Grain Bar x 1 Non-Fat Dry Milk 1 pkt. CAT050298—Breakfast Meal folods Apple Juice 8 oz. of Peanut Butter 1.1 oz. Mini Wheats Cereal x 1 Raisins 1 oz. All menus are planned and analyzed with Enterprise Resource Planning(ERP)Software,a proprietary Oatmeal 1 p k. software using the USDA database FoodData Central. These menus meet the Department of Elder Non-Fat Dr Milk 1 pkt. Affairs guidelines as outlined in the DOEA Programs and Services Handbook.Holidays and birthday y p celebration meals(two or fewer meal types per calendar month)maybe excluded from a computer generated nutrient analysis. These menus provide 33 113%of the Dietary Reference Intakes(DRI/AI) per meal. Analysis includes: Calories,Protein,Fat,Fiber,Calcium,Zinc,Magnesium,Sodium, CAT050299-Chili Mac Meal Vitamins Be,Biz,C,and Vitamin A and Potassium. Adequate amounts of Calories,Protein,Fat,Fiber, Calcium, Vitamin Be,and Vitamin C are provided in daily amounts. Vitamin A,812,Zinc,Magnesium, Fruit Punch Juice 8 oz. Sodium and Potassium have been averaged over one week;however no individual meal shall exceed 1000 mg of Sodium. Chili Mac 7.5 oz. Energy Trail Mix 2 oz. MENUS PREPARED BY: GA FOODS Kiana Ward, RDN, LDN APPROVED BY PROJECT NUTRITIONIST: Date: Mixed Fruit Cup 4 oz. CYCLE IMPLEMENTATION DATE: January—December 2025 Non-Fat Dry Milk 1 pkt. PROJECT DIRECTOR: Page 182 4231 10/9/24,2:23 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 1 -Wed, Oct 9, 2024 at 2:22:34 pm SS Chicken Stew Meal (CAT050295) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 110 1), 0 U A I),I I I Y U I),I 1 r l 1`4 1 U R,1::: NAV RM000150 Juice Fruit Punch ASEP 24/8oz cs(1 20p) 1 EACH NAV RM001162 Chicken Stew Vietti 7.5oz 24/cs(1 50p) 1 EACH NAV RM002726 Applesauce Unsweetened 4oz 96/cs(64p)(1408TL) 1 EACH NAV RM001977 Nutri Grain Strawberry 1.55oz(96/cs)(72p) 1 EACH FDC RM001298 Peanuts 450/1 oz cs(F1 08B)(36p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I U I 'Z I 1:::i I I::: NJIU I 'Zll::iN/'I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 01,I1 S S I A I I),/ IR, Energy(kcal) KCAL 667.0000 785.0000 117.6912% Protein G 19.0000 34.0001 17.3249% 178.9479% Fiber G 9.0000 9.6002 106.6689% Total lipid(fat) G NA 23.2500 26.6561% Carbohydrate,by diff G NA 107.0000 54.5223% Sodium MG 767.0000 780.0000 101.6949% Calcium MG 400.0000 1062.8901 265.7225% Magnesium MG 140.0000 97.2399 69.4571% Potassium MG 1133.0000 1303.9119 115.0849% Vitamin A RAE UG 300.0000 1766.0000 588.6667% Vitamin B-12 UG 0.8000 0.9299 116.2375% Vitamin B-6 MG 0.5700 1.3501 236.8596% Vitamin C MG 30.0000 169.7999 565.9997% IZinc MG 3.7000 3.3451 90.4081% Page 183 4232 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 08/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:23 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 1 -Wed, Oct 9, 2024 at 2:22:34 pm SS Chicken Salad Meal (CAT050296) 2023 Florida Regulations-Male 50+RDA/DRl-Lunch I),U I R,I I 10 1), l''),A I A C'Z 1:1 110 1), 0 U A I),I I I Y U I),I 1 r l 1`4 1 U R,1::: NAV RM003288 Chicken White in Water Pouch 12/2.6oz cs(360p) 1 EACH NAV RM000590 PC Mayonnaise 200/cs(F250) 1 EACH NAV RM000461 Tortilla Wrap SS 140/2CT CS(24p-1248TL) 1 EACH NAV RM002361 Raisins loz 144/cs(96p) 1 EACH NAV RM001908 Cookie Chocolate Chip w fiber 150/1.25oz cs(126p) 1 EACH NAV RM000912 Pears diced in juice 36/4oz(F364) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I J,t)I 'Z 11 1 J,I U I),I Is S IA J,I A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 775.0000 116.1919% Protein G 19.0000 29.9000 15.4323% 157.3684% Fiber G 9.0000 10.7000 118.8889% Total lipid(fat) G NA 27.1000 31.4710% Carbohydrate,by diff G NA 108.0000 55.7419% Sodium MG 767.0000 938.1000 122.3077% Calcium MG 400.0000 813.0000 203.2500% Magnesium MG 140.0000 117.0000 83.5714% Potassium MG 1133.0000 700.8000 61.8535% Vitamin A RAE UG 300.0000 180.0000 60.0000% Vitamin B-12 UG 0.8000 0.8500 106.2500% Vitamin B-6 MG 0.5700 0.7600 133.3333% Vitamin C MG 30.0000 33.4600 111.5333% IZinc MG 3.7000 2.8500 77.0270% Page 184 4233 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 08/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:23 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 1 -Wed, Oct 9, 2024 at 2:22:34 pm SS BBQ Beef Meal (CAT050297) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 1101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000152 Juice Grape ASEP 24/8oz cs(1 20p) 1 EACH NAV RM003030 Beef BBQ Pouch 48/4.5oz(90p) 1 EACH NAV RM001870 Mixed Fruit in juice 4oz 36/cs 1 EACH NAV RM003063 ENERGY TRAIL MIX 48/20Z CS(1 20p) 1 EACH NAV RM001977 Nutri Grain Strawberry 1.55oz(96/cs)(72p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 01,I1 S S I A I I / IR, Energy(kcal) KCAL 667.0000 800.0000 119.9400% Protein G 19.0000 31.0000 15.5000% 163.1579% Fiber G 9.0000 9.6000 106.6667% Total lipid(fat) G NA 24.5000 27.5625% Carbohydrate,by diff G NA 125.0000 62.5000% Sodium MG 767.0000 630.0000 82.1382% Calcium MG 400.0000 1030.0000 257.5000% Magnesium MG 140.0000 200.0000 142.8571% Potassium MG 1133.0000 1168.8000 103.1598% Vitamin A RAE UG 300.0000 180.0000 60.0000% Vitamin B-12 UG 0.8000 0.8200 102.5000% Vitamin B-6 MG 0.5700 0.7600 133.3333% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 9.3300 252.1622%� Page 185 4234 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02108/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:23 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 1 -Wed, Oct 9, 2024 at 2:22:34 pm SS Breakfast Meal (CAT050298) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z I I101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000153 Juice Apple ASEP 24/8oz cs(120p) 1 EACH NAV RM003341 PC Peanut Butter J I F 1.1 oz 1 20/cs 1 EACH NAV RM000538 Cereal Mini Wheat 96/cs(F094)(27p) 1 EACH NAV RM002361 Raisins loz 144/cs(96p) 1 EACH FDC RM003184 Oatmeal Plain PC 220/28g cs(50p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I J,t)I 'Z 11 1 J,I U I),I Is S IA J,I�'),A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 686.3600 102.9025% Protein G 19.0000 24.2376 14.1253% 127.5663% Fiber G 9.0000 11.5000 127.7778% Total lipid(fat) G NA 17.5320 22.9891% Carbohydrate,by diff G NA 112.4656 65.5432% Sodium MG 767.0000 329.7000 42.9857% Calcium MG 400.0000 988.2800 247.0700% Magnesium MG 140.0000 57.8400 41.3143% Potassium MG 1133.0000 1433.2800 126.5031% Vitamin A RAE UG 300.0000 466.1600 155.3867% Vitamin B-12 UG 0.8000 0.8200 102.5000% Vitamin B-6 MG 0.5700 1.0734 188.3158% Vitamin C MG 30.0000 114.4600 381.5333% IZinc MG 3.7000 2.4168 65.3189%� Page 186 4235 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02108/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:23 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 1 -Wed, Oct 9, 2024 at 2:22:34 pm SS Chili Mac Meal (CAT050299) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z I I101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000150 Juice Fruit Punch ASEP 24/8oz cs(1 20p) 1 EACH NAV RM000867 Chili Mac Vietti 7.5oz 24/cs(1 50p) 1 EACH NAV RM003063 ENERGY TRAIL MIX 48/20Z CS(1 20p) 1 EACH NAV RM001870 Mixed Fruit in juice 4oz 36/cs 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 01,I1 S S I A I I / IR, Energy(kcal) KCAL 667.0000 750.0000 112.4438% Protein G 19.0000 31.0001 16.5334% 163.1584% Fiber G 9.0000 10.5999 117.7767% Total lipid(fat) G NA 24.0000 28.8000% Carbohydrate,by diff G NA 106.0000 56.5333% Sodium MG 767.0000 719.9999 93.8722% Calcium MG 400.0000 930.8700 232.7175% Magnesium MG 140.0000 225.0300 160.7357% Potassium MG 1133.0000 1541.8501 136.0856% Vitamin A RAE UG 300.0000 744.9500 248.3167% Vitamin B-12 UG 0.8000 1.3099 163.7375% Vitamin B-6 MG 0.5700 1.0301 180.7193% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 5.4700 147.8378%1 Page 187 4236 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02108/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-1 6 10/9/24,2:23 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 1 -Wed, Oct 9, 2024 at 2:22:34 pm SS Chicken & Pasta Meal (CAT050300) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 1101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000152 Juice Grape ASEP 24/8oz cs(1 20p) 1 EACH NAV RM001148 Chicken&Pasta Vietti 7.5oz 24/cs(150p) 1 EACH FDC RM001298 Peanuts 450/1 oz cs(F1 08B)(36p) 1 EACH NAV RM001977 Nutri Grain Strawberry 1.55oz(96/cs)(72p) 1 EACH NAV RM001870 Mixed Fruit in juice 4oz 36/cs 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I U I 'Z I 1:::i I I::: N/'U I 'Zll::iN/'I I)/'U I 'Z I 1i I)/'I U I),I Is S IAA)/,I�'),A R,I JAI U C A 1 01,I1 S S I A I I),/ IR, Energy(kcal) KCAL 667.0000 701.6443 105.1940% Protein G 19.0000 30.0000 17.1027% 157.8947% Fiber G 9.0000 9.6000 106.6667% Total lipid(fat) G NA 21.0000 26.9367% Carbohydrate,by diff G NA 101.0000 57.5790% Sodium MG 767.0000 889.0001 115.9061% Calcium MG 400.0000 1050.2500 262.5625% Magnesium MG 140.0000 141.7800 101.2714% Potassium MG 1133.0000 1224.3601 108.0636% Vitamin A RAE UG 300.0000 510.3000 170.1000% Vitamin B-12 UG 0.8000 0.9199 114.9875% Vitamin B-6 MG 0.5700 0.7601 133.3509% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 3.2500 87.8378% Page 188 4237 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 08/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:23 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 1 -Wed, Oct 9, 2024 at 2:22:34 pm SS Chili Beef w/ Beans Meal (CAT050304) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 110 1), 0 U A I),I I I Y U I),I 1 0 1::: SU R,1::: NAV RM000150 Juice Fruit Punch ASEP 24/8oz cs(1 20p) 1 EACH NAV RM003306 Chili Beef with Beans SG 7.5oz 24/cs(150p) 1 EACH NAV RM001486 Nature Valley Granola Bars 144/0.74oz ct(1 00p) 1 EACH NAV RM002761 Cookie Cherry w fiber 1 50/1.25oz cs(1 26p) 1 EACH FDC RM001295 Sunflower Kernels 450/1oz cs(F107A)(36p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I U I 'Z I 1:::i I I::: N/'U I 'Zll::iN/'I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 0 R,I 1 S S I A I I),/ IR, Energy(kcal) KCAL 667.0000 818.0000 122.6387% Protein G 19.0000 32.6001 15.9414% 171.5795% Fiber G 9.0000 10.5999 117.7767% Total lipid(fat) G NA 31.3700 34.5147% Carbohydrate,by diff G NA 114.0000 55.7457% Sodium MG 767.0000 907.9999 118.3833% Calcium MG 400.0000 912.6300 228.1575% Magnesium MG 140.0000 157.1700 112.2643% Potassium MG 1133.0000 1379.7101 121.7749% Vitamin A RAE UG 300.0000 744.9500 248.3167% Vitamin B-12 UG 0.8000 1.3099 163.7375% Vitamin B-6 MG 0.5700 1.5691 275.2807% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 3.4950 94.4595% Page 189 4238 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 08/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 - 10/9/24,2:23 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 1 -Wed, Oct 9, 2024 at 2:22:34 pm Week 1 Average Nutrient Analysis 2023 Florida Regulations-Male 50+RDA/DRl-Lunch I J,t)I 'Z 11 1 J,I U I),I Is S I A J,I�'),A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 759.4292 113.8575% Protein G 19.0000 30.3911 16.0073% 159.9532% Fiber G 9.0000 10.3143 114.6033% Total lipid(fat) G NA 24.1074 28.5697% Carbohydrate,by diff G NA 110.4951 58.1990% Sodium MG 767.0000 742.1143 96.7554% Calcium MG 400.0000 969.7029 242.4257% Magnesium MG 140.0000 142.2943 101.6388% Potassium MG 1133.0000 1250.3875 110.3608% Vitamin A RAE UG 300.0000 656.0514 218.6838% Vitamin B-12 UG 0.8000 0.9942 124.2750% Vitamin B-6 MG 0.5700 1.0433 183.0351% Vitamin C MG 30.0000 108.1314 360.4380% IZinc MG 3.7000 4.3081 116.4351% Page 190 4239 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 08/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 PREMIUM 7 PACK PANTRY MEALS SS700003 CAT050302—Tuna Salad Meal CAT050299-Chili Mac Meal Tuna Pouch 2.6 oz. Fruit Punch Juice 8 oz. Lite Mayonnaise 1 pkt. Chili Mac 7.5 oz. Flour Tortillas(2 ct.) Energy Trail Mix 2 oz. Graham Crackers (2 ct.) Mixed Fruit Cup 4 oz. Mango Pineapple Mix 1.5 oz. Non-Fat Dry Milk 1 pkt. Pear Cup 4 oz. Non-Fat Dry Milk 1 pkt. CAT050301 —Pork&Beans Meal Fruit Punch Juice 8 oz. CAT050298—Breakfast Meal Pork&Beans 7.5 oz. Apple Juice 8 oz. Nature Valley Granola Bar x 1 Peanut Butter 1.1 oz. Energy Trail Mix 2 oz. Mini Wheats Cereal x 1 Non-Fat Dry Milk 1 pkt. Raisins 1 oz. Oatmeal 1 pk. Non-Fat Dry Milk 1 pkt. CAT050300-Chicken&Pasta Meal Grape Juice 8 oz. Chicken and Pasta 7.5 oz. Peanuts 1 oz. Nutri-Grain Bar x 1 Mixed Fruit 4 oz. Non-Fat Dry Milk 1 pkt. �f folods CAT050303-Lasagna Meal u � Lasagna 7.5 oz. Sugar Cookie x 1 Mango Pineapple Mix 1.5 oz. All menus are planned and analyzed with Enterprise Resource Planning(ERP)Software,a proprietary Nature Valle Granola Bar x 1 software using the USDA database FoodData Central. These menus meet the Department of Elder y Affairs guidelines as outlined in the DOEA Programs and Services Handbook.Holidays and birthday Applesauce 4 OZ. celebration meals(two or fewer meal types per calendar month)maybe excluded from a computer p p generated nutrient analysis. These menus provide 33 13%of the Dietary Reference Intakes(DRI/AI) Non-Fat Dry Milk 1 pkt. per meal. Analysis includes: Calories,Protein,Fat,Fiber,Calcium,Zinc,Magnesium,Sodium, Vitamins Be,Bit,C,and Vitamin A and Potassium. Adequate amounts of Calories,Protein,Fat,Fiber, Calcium, Vitamin Be,and Vitamin C are provided in daily amounts. Vitamin A,B12,Zinc,Magnesium, Sodium and Potassium have been averaged over one week;however no individual meal shall exceed CAT050296-Chicken Salad Meal loon mg of Sodium. Chicken Pouch 2.6 oz. MENUS PREPARED BY: GA FOODS Kiana Ward, RDN, LDN Mayonnaise 1 pkt. APPROVED BY PROJECT NUTRITIONIST: Date: Flour Tortilla (2 ct.) CYCLE IMPLEMENTATION DATE: January—December 2025 PROJECT DIRECTOR: Raisins 1 oz. Chocolate Chip Cookie x 1 Pear Cup 4 oz. Non-Fat Dry Milk 1 pkt. Page 191 4240 10/9/24,2:06 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 2 -Wed, Oct 9, 2024 at 2:05:49 pm SS Tuna Salad Meal (CAT050302) 2023 Florida Regulations-Male 50+RDA/DRl-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 110 1), QUAN/,IIIY U I),I 1 0 1::: SU R, NAV RM003109 Tuna Chunk White in Water Pouch 200/2.6oz(35p) 1 EACH FDC RM000589 PC Mayo Lite 200/12g cs 200p 1 EACH NAV RM000461 Tortilla Wrap SS 140/2CT CS(24p-1248TL) 1 EACH NAV RM002202 Keebler Honey Graham Cracker 2-pk 200/cs(72p) 1 EACH NAV RM003252 Mango Pineapple Mix 72/1.5oz cs(120p) 1 EACH NAV RM000912 Pears diced in juice 36/4oz(F364) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I J,t)I 'Z 11 1 J,I U I),I Is S IA J,I A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 707.6800 106.0990% Protein G 19.0000 38.0240 21.4922% 200.1263% Fiber G 9.0000 9.8400 109.3333% Total lipid(fat) G NA 22.0000 27.9787% Carbohydrate,by diff G NA 94.8960 53.6378% Sodium MG 767.0000 945.0000 123.2073% Calcium MG 400.0000 883.7200 220.9300% Magnesium MG 140.0000 192.2400 137.3143% Potassium MG 1133.0000 934.8000 82.5066% Vitamin A RAE UG 300.0000 183.2400 61.0800% Vitamin B-12 UG 0.8000 0.8200 102.5000% Vitamin B-6 MG 0.5700 1.7692 310.3860% Vitamin C MG 30.0000 32.8000 109.3333% IZinc MG 3.7000 4.8384 130.7676% Page 192 4241 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 09/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:06 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 2 -Wed, Oct 9, 2024 at 2:05:49 pm SS Breakfast Meal (CAT050298) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z I I101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000153 Juice Apple ASEP 24/8oz cs(120p) 1 EACH NAV RM003341 PC Peanut Butter J I F 1.1 oz 1 20/cs 1 EACH NAV RM000538 Cereal Mini Wheat 96/cs(F094)(27p) 1 EACH NAV RM002361 Raisins loz 144/cs(96p) 1 EACH FDC RM003184 Oatmeal Plain PC 220/28g cs(50p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I J,t)I 'Z 11 1 J,I U I),I Is S IA J,I�'),A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 686.3600 102.9025% Protein G 19.0000 24.2376 14.1253% 127.5663% Fiber G 9.0000 11.5000 127.7778% Total lipid(fat) G NA 17.5320 22.9891% Carbohydrate,by diff G NA 112.4656 65.5432% Sodium MG 767.0000 329.7000 42.9857% Calcium MG 400.0000 988.2800 247.0700% Magnesium MG 140.0000 57.8400 41.3143% Potassium MG 1133.0000 1433.2800 126.5031% Vitamin A RAE UG 300.0000 466.1600 155.3867% Vitamin B-12 UG 0.8000 0.8200 102.5000% Vitamin B-6 MG 0.5700 1.0734 188.3158% Vitamin C MG 30.0000 114.4600 381.5333% IZinc MG 3.7000 2.4168 65.3189%� Page 193 4242 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02109/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:06 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 2 -Wed, Oct 9, 2024 at 2:05:49 pm SS Chicken & Pasta Meal (CAT050300) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 1101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000152 Juice Grape ASEP 24/8oz cs(1 20p) 1 EACH NAV RM001148 Chicken&Pasta Vietti 7.5oz 24/cs(150p) 1 EACH FDC RM001298 Peanuts 450/1 oz cs(F1 08B)(36p) 1 EACH NAV RM001977 Nutri Grain Strawberry 1.55oz(96/cs)(72p) 1 EACH NAV RM001870 Mixed Fruit in juice 4oz 36/cs 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I U I 'Z I 1:::i I I::: N/'U I 'Zll::iN/'I I)/'U I 'Z I 1i I)/'I U I),I Is S IAA)/,I�'),A R,I JAI U C A 1 01,I1 S S I A I I),/ IR, Energy(kcal) KCAL 667.0000 701.6443 105.1940% Protein G 19.0000 30.0000 17.1027% 157.8947% Fiber G 9.0000 9.6000 106.6667% Total lipid(fat) G NA 21.0000 26.9367% Carbohydrate,by diff G NA 101.0000 57.5790% Sodium MG 767.0000 889.0001 115.9061% Calcium MG 400.0000 1050.2500 262.5625% Magnesium MG 140.0000 141.7800 101.2714% Potassium MG 1133.0000 1224.3601 108.0636% Vitamin A RAE UG 300.0000 510.3000 170.1000% Vitamin B-12 UG 0.8000 0.9199 114.9875% Vitamin B-6 MG 0.5700 0.7601 133.3509% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 3.2500 87.8378% Page 194 4243 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 09/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:06 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 2 -Wed, Oct 9, 2024 at 2:05:49 pm SS Lasagna Meal (CAT050303) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 110 1), 0 U A I),I I I Y U I),I 1 r l 1`4 1 U R,1::: NAV RM000863 Lasagna SG 7.5oz 24/cs(150p) 1 EACH NAV RM001907 Cookie Sugar w fiber 1 50/1.25oz cs(1 26p) 1 EACH NAV RM003252 Mango Pineapple Mix 72/1.5oz cs(120p) 1 EACH NAV RM001486 Nature Valley Granola Bars 144/0.74oz ct(100p) 1 EACH NAV RM002726 Applesauce Unsweetened 4oz 96/cs(64p)(1408TL) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I J,U I 'Z I 1:::i�J,I I::: NFUI 'Zll::iN/'I I J,t)I 'Z 11 1 J,I U I),I Is I A S J,I�'),A R,I JA I C A 1 01,I1 S S I A I J,I),/ IR, Energy(kcal) KCAL 667.0000 825.0000 123.6882% Protein G 19.0000 29.0000 14.0606% 152.6316% Fiber G 9.0000 9.6001 106.6678% Total lipid(fat) G NA 30.7500 33.5455% Carbohydrate,by diff G NA 112.0001 54.3031% Sodium MG 767.0000 875.0000 114.0808% Calcium MG 400.0000 776.5900 194.1475% Magnesium MG 140.0000 114.3000 81.6429% Potassium MG 1133.0000 1145.7301 101.1236% Vitamin A RAE UG 300.0000 310.3784 103.4595% Vitamin B-12 UG 0.8000 1.3710 171.3750% Vitamin B-6 MG 0.5700 0.9301 163.1754% Vitamin C MG 30.0000 61.7999 205.9997% IZinc MG 3.7000 3.3849 91.4838% Page 195 4244 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 09/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:06 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 2 -Wed, Oct 9, 2024 at 2:05:49 pm SS Chicken Salad Meal (CAT050296) 2023 Florida Regulations-Male 50+RDA/DRl-Lunch I),U I R,I I 10 1), l''),A I A C'Z 1:1 110 1), 0 U A I),I I I Y U I),I 1 r l 1`4 1 U R,1::: NAV RM003288 Chicken White in Water Pouch 12/2.6oz cs(360p) 1 EACH NAV RM000590 PC Mayonnaise 200/cs(F250) 1 EACH NAV RM000461 Tortilla Wrap SS 140/2CT CS(24p-1248TL) 1 EACH NAV RM002361 Raisins loz 144/cs(96p) 1 EACH NAV RM001908 Cookie Chocolate Chip w fiber 150/1.25oz cs(126p) 1 EACH NAV RM000912 Pears diced in juice 36/4oz(F364) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I J,t)I 'Z 11 1 J,I U I),I Is S IA J,I A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 775.0000 116.1919% Protein G 19.0000 29.9000 15.4323% 157.3684% Fiber G 9.0000 10.7000 118.8889% Total lipid(fat) G NA 27.1000 31.4710% Carbohydrate,by diff G NA 108.0000 55.7419% Sodium MG 767.0000 938.1000 122.3077% Calcium MG 400.0000 813.0000 203.2500% Magnesium MG 140.0000 117.0000 83.5714% Potassium MG 1133.0000 700.8000 61.8535% Vitamin A RAE UG 300.0000 180.0000 60.0000% Vitamin B-12 UG 0.8000 0.8500 106.2500% Vitamin B-6 MG 0.5700 0.7600 133.3333% Vitamin C MG 30.0000 33.4600 111.5333% IZinc MG 3.7000 2.8500 77.0270% Page 196 4245 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 09/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 10/9/24,2:06 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 2 -Wed, Oct 9, 2024 at 2:05:49 pm SS Chili Mac Meal (CAT050299) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z I I101), QUA I),I I I Y U I),I 1 1`4 1 U R, NAV RM000150 Juice Fruit Punch ASEP 24/8oz cs(1 20p) 1 EACH NAV RM000867 Chili Mac Vietti 7.5oz 24/cs(1 50p) 1 EACH NAV RM003063 ENERGY TRAIL MIX 48/20Z CS(1 20p) 1 EACH NAV RM001870 Mixed Fruit in juice 4oz 36/cs 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 01,I1 S S I A I I / IR, Energy(kcal) KCAL 667.0000 750.0000 112.4438% Protein G 19.0000 31.0001 16.5334% 163.1584% Fiber G 9.0000 10.5999 117.7767% Total lipid(fat) G NA 24.0000 28.8000% Carbohydrate,by diff G NA 106.0000 56.5333% Sodium MG 767.0000 719.9999 93.8722% Calcium MG 400.0000 930.8700 232.7175% Magnesium MG 140.0000 225.0300 160.7357% Potassium MG 1133.0000 1541.8501 136.0856% Vitamin A RAE UG 300.0000 744.9500 248.3167% Vitamin B-12 UG 0.8000 1.3099 163.7375% Vitamin B-6 MG 0.5700 1.0301 180.7193% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 5.4700 147.8378%1 Page 197 4246 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02109/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-1 6 10/9/24,2:06 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 2 -Wed, Oct 9, 2024 at 2:05:49 pm SS Pork& Beans Meal (CAT050301) 2023 Florida Regulations-Male 50+RDA/DRI-Lunch I),U I R,I I 10 1), l''),A I A SC'Z 1:1 110 1), 0 U A I),I I I Y U I),I 1 0 1::: SU R,1::: NAV RM000150 Juice Fruit Punch ASEP 24/8oz cs(1 20p) 1 EACH NAV RM003307 Pork and Beans SG 7.5oz 24/cs(1 50p) 1 EACH NAV RM001486 Nature Valley Granola Bars 144/0.74oz ct(1 00p) 1 EACH NAV RM003063 ENERGY TRAIL MIX 48/20Z CS(1 20p) 1 EACH NAV RM000639 Milk Non-Fat Dry Fortified 250/20.4g(50p) 1 EACH I I)/'t)I 'Z 11 1)/'I U I),I Is S I A N/I I�'),A R,I JAI C A 1 0 R,I 1 S S I A I I / IR, Energy(kcal) KCAL 667.0000 760.0000 113.9430% Protein G 19.0000 27.0000 14.2105% 142.1053% Fiber G 9.0000 11.6000 128.8889% Total lipid(fat) G NA 22.0000 26.0526% Carbohydrate,by diff G NA 118.0000 62.1053% Sodium MG 767.0000 670.0000 87.3533% Calcium MG 400.0000 952.0000 238.0000% Magnesium MG 140.0000 225.0300 160.7357% Potassium MG 1133.0000 1509.8000 133.2568% Vitamin A RAE UG 300.0000 744.9500 248.3167% Vitamin B-12 UG 0.8000 1.3099 163.7375% Vitamin B-6 MG 0.5700 1.2801 224.5789% Vitamin C MG 30.0000 109.8000 366.0000% IZinc MG 3.7000 5.4700 147.8378%1 Page 198 4247 https://team.gafoods.com/r/Nutrient-Analysis-to-Standards/display/MNO02109/29/11/2/weekly/5-1-9-2-3-15-10-12-14-22-33-31-26-1 6 - 10/9/24,2:06 PM GA Foods ERP foods Nutrient Analysis to Standards Report �1111111111111111011�1,� " Nutrient Analysis to Standards for 2025 Premium 7D Option 2 -Wed, Oct 9, 2024 at 2:05:49 pm Week 1 Average Nutrient Analysis 2023 Florida Regulations-Male 50+RDA/DRl-Lunch I J,t)I 'Z 11 1 J,I U I),I Is S I A J,I�'),A R,I JAI C A 1 01,I1 S S I A I J,I / IR, Energy(kcal) KCAL 667.0000 743.6692 111.4946% Protein G 19.0000 29.8802 16.0718% 157.2642% Fiber G 9.0000 10.4914 116.5711% Total lipid(fat) G NA 23.4831 28.4196% Carbohydrate,by diff G NA 107.4802 57.8108% Sodium MG 767.0000 766.6857 99.9590% Calcium MG 400.0000 913.5300 228.3825% Magnesium MG 140.0000 153.3171 109.5122% Potassium MG 1133.0000 1212.9458 107.0561% Vitamin A RAE UG 300.0000 448.5683 149.5228% Vitamin B-12 UG 0.8000 1.0572 132.1500% Vitamin B-6 MG 0.5700 1.0861 190.5439% Vitamin C MG 30.0000 81.7028 272.3427% IZinc MG 3.7000 3.9543 106.8730% Page 199 4248 https://team.gafoods.co m/r/N utrie nt-Analysis-to-Sta nda rds/d isplay/M N0021 09/29/11/2/wee kly/5-1-9-2-3-15-10-12-14-22-33-31-26-16 �e.400 Proposal— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners • Ft. Lauderdale Operations Contingency Plan Page 200 4249 'Mmloods,, Policy & Procedures For Operations Contingency Plan Florida Operations Fort Lauderdale, FL June 1, 2025 Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 1 of 18 Page 201 4250 Introduction This policy manual is intended for use by GA Foods employees located at Ft. Lauderdale and the customers being serviced out of that location, in instances of emergencies. The purpose of this manual is to amplify or clarify all rules and regulations where immediate actions need to be taken to ensure the continuity of service. This manual is to be operated in conjunction with GA Foods Business Continuity Plan ("BCP"), and others as applicable. Due to the size of the BCP, only its cover sheet and table of contents with appendices and document revision history are included at the end of this plan; the full BCP is available to customers upon request. This manual shall be effective June 1, 2025 and shall continue in effect unless there are policy revisions or other updates made. Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 2 of 18 Page 202 4251 Table of Contents Contingency Plan for GA Foods- Florida Facilities 1. Vehicle Failures/Accidents and Preventative Maintenance Management 2. Malfunctioning of delivery equipment and electric holding cabinets 3. Labor Disputes and other staffing problems 4. Loss or major damages to food preparation facilities for any reason 5. Food and supply shortages, unacceptable food quality, and/or nonconformance with food temperature standards at both the production unit and at the point of delivery to senior centers or other designated central locations 6. Loss of primary food supplier 7. Closures for nonconformance standards Food Product Recalls, Food Contaminants and Foodborne Illnesses 1. Food Product Recalls Emergency Service Response Methodology Emergency Preparedness and Continuity of Operations Data Integrity Compliance Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 3 of 18 Page 203 4252 Contingency Plan for GA Foods- Florida Facilities 1. Vehicle Failures/Accidents and Preventative Maintenance Management Policy: GA Foods will take all necessary and immediate actions to deal with vehicle failures and accidents to ensure the continuation of meal service. GA Foods is capable of dispatching a vehicle and company driver on short notice for the purpose of correcting shortages, and/or replacing food and equipment that does not meet customer specifications. The company driver will be capable of unloading and loading the delivery trucks and delivering the food into the dining site. Procedure A: Vehicle Failures our Facility Locations 1. Disabled vehicles located at the GA Foods facilities that will not operate at the beginning of the delivery day will be immediately assessed and repaired/replaced with either one of our GA Foods- owned units or a rental from one of the major vendors in the area. Procedure B: Vehicle Failures or Accidents on Routes 1. FSR's experiencing break-downs or accidents with vehicles while on routes with food product will immediately call the GA Foods Unit Manager to inform them of the incident. 2. The supervisor will determine the necessary actions to either transfer the food products to a back-up vehicle, or place additional meals from our facility on another vehicle. Procedure C: Alternate Meal Provision 1. In instances where a vehicle failure or accident has occurred, and an alternate vehicle is not able to get meals to a site or HDM member on time, GA Foods will contact the customer and agree upon the plan of corrective action, which may be a substitution of shelf stable meals, or other resolution as agreed. GA Foods has perfected a technologyfor providing 110-12Ov powerto all vehicles in the fleet. This technology can be made available to any vehicle on a portable cart or installed permanently. It is rechargeable and independent of the vehicle's engine or electrical system. This power source guarantees that every route can control food temperatures precisely as needed. In addition, each unit will be equipped with a freezer unit with a cab-mounted control panel to guarantee that any frozen or chilled meals maintain their proper temperatures as well. Each operating field unit will be assigned vehicles that are dedicated to each route and each major location will also be assigned a fully equipped back up vehicle that can be used to recover any one of our trucks during times of a mechanical failure to ensure the route stays on time. These "spare" vehicles allow us to dispatch with a driver on short notice to correct shortages,and/or replacing food and equipment that does not meet Customer specifications. It is understood that when these vehicles need to be replaced, GA Foods will be responsible for the replacement costs. GA Foods currently has 130 vehicles in its fleet nationwide and is familiar with the pros and cons of several vehicle models and sizes. Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 4 of 18 Page 204 4253 Our National Account status with these vendors ensures we attain the top quality units from them that are expedited to us when our units go down. Repairs and maintenance of our vehicles are handled within the locations where the trucks are operated. Each of our Field Service Representatives are responsible for Pre-trip and Post-trip Inspections of their assigned vehicles to help discover any potential repair issues before a mechanical failure manifests. Repairs and maintenance are handled during "off hours" to avoid as much down time as possible. Every GA Foods location works with pre-selected repair facilities in the local area that will fulfill our maintenance strategy as well as manage Fleet repairs. GA foods maintains four (4) other full service production kitchens and two smaller re-therm, Simple Cook operations within the state of Florida, in addition to its St. Petersburg plant. GA Foods also maintains full service productions kitchens in Georgia (1) and Alabama (7) with distribution operations throughout those states, with two (2) smaller re-therm, Simple Cook operations in St. Louis, MO and Cleburne,TX. Each operating unit is assigned vehicles that are dedicated to each route and each major location will also be assigned a fully equipped back up vehicle that can be used to recover any one of our trucks during times of a mechanical failure to ensure the route stays on time. One of the major programs that will be promulgated from this office is the company-wide Fleet Maintenance Program. The results of each weekly report will be sent to the Fleet Manager via automated email that provides details on which units are outside of its scheduled maintenance timeline. Any vehicle falling outside the maintenance schedule is addressed in a weekly meeting between the Fleet Manager and the facility manager. An immediate action plan is developed at that time to get the unit back in compliance. 2. Malfunctioning of delivery equipment and electric holding cabinets Policy: GA Foods shall make every effort to guarantee the continuity of food service in situations of facility or equipment failures. Procedure A: Assessment of failure 1. Upon the identification of a facility or equipment failure, the GA Foods Operations Manager shall immediately assess the situation and notify GA Foods Regional Director of Operations. 2. The Regional Director of Operations and the GA Foods Unit Manager shall determine the necessary steps or plan to correct the situation. 3. All efforts will be taken to ensure food safety. Procedure B: Plan for continued service 1. If the decided upon plan involves a disruption in service, GA Foods shall notify Customers for the Elderly within 30 minutes of the determination. 2. The two organizations will then agree upon the plan of correction which may be a substitution of shelf stable meals, or other resolution as agreed. Procedure C: Implementation Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 5 of 18 Page 205 4254 1. The GA Foods Operations Management team shall implement the agreed upon plan of action to ensure meal continuity. 3. Labor Disputes and other staffing problems Policy: So as to provide uninterrupted service in the event of any labor disputes and other staffing problems, it shall be the policy of GA Foods to follow its Business Continuity Plan. The plan shall immediately be implemented during any type of staff related issues. This policy also contains measures for events such as emergencies, hurricanes, fires, equipment failures, power outages, etc. Procedure A: Refer to GA Food Service Business Continuity Plan 1. In the event of any of the above related emergencies or incidences which disrupts its operations, GA employees shall refer to the GA Food Service Business Continuity Plan. 2. This plan shall take precedence over these policies. 4. Loss or major damages to food preparation facilities for any reason Policy: GA Foods will ensure the continuation of meal service to Customers for the Elderly programs and clients in the event of a power outage or any other major damages affecting any of its respective Florida facilities. Procedure A: Assessment of power outage or other damages 1. Upon the identification of a power outage or damage, the GA Foods Unit Operations Manager shall immediately assess the situation to determine the integrity of the food products (refrigerated and frozen) as well as the facility. 2. The GA Foods Unit Operations Manager shall work with local power or emergency authorities to determine when a restoration of power is anticipated. 3. If there is structural damage to the facility, measures will be taken to ensure the repairs are handled as quickly and as cost effective as possible. If the facility can no longer perform its intended purpose, Customers for the Elderly will be alerted immediately and GA Foods will begin the process of either rebuilding or relocating, as well as provide services from an alternate facility. Procedure B: Plan for continued service 1. In situations where the power is not anticipated in being restored in time for meal preparation, or the food products are deemed unsafe, GA Foods shall notify Customers for the Elderly within 30 minutes of the determination and recommending alternate options. 2. The two organizations will then agree upon the plan of correction which may be a substitution of shelf stable meals, or other resolution as agreed. 5. Food and supply shortages, unacceptable food quality, and/or nonconformance with food temperature standards at both the production unit and at the point of delivery to senior centers or other designated central locations Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 6 of 18 Page 206 4255 Policy: GA Foods will ensure the continuation of meal service to Customers for the Elderly in the event of destroyed, damaged, or contaminated food inventory. Procedure A: Assessment of situation 1. Upon the identification of an event (flood, fire, etc.) that may have caused destruction, damage, or food contamination, the GA Foods Operations Management shall immediately notify the GA Foods Regional Director Operations. 2. The GA Foods Regional Director of Operations and the GA Foods Unit Operations Management shall determine the necessary steps or plan to correct the situation and assess appropriate steps to ensure continuation of meal service. Procedure B: Plan for Continued Service 1. If the decided upon plan involves a disruption in service, GA Foods shall notify Customers for the Elderly within 30 minutes of the determination. The two organizations will then agree upon the plan of correction which may be a substitution of shelf stable meals, or other resolution as agreed. 2. If a closure occurred, the VP of Operations, Regional Director of Operations, Senior Director of Food Safety, Compliance and Regulatory and Corporate Chef, and others, as applicable, would immediately implement a team and resources to correct the nonconformance situation. An immediate corrective action plan will be put in place to fix the non- compliance and so the area affected will be able to continue operations within the minimal amount of time. 3. Also, implement a plan to continue service for the senior centers and HDM the food and supplies that are required. 4. All kitchens are geographically located to support each other in time of emergency. In addition, GA Foods has a support kitchen and team in Georgia, as well as numerous warehouses and cold storage facilities within its national distribution network. 5. When the control has been recovered,a preventive action plan will be created to evaluate the root cause of the problem.This will help determine the potential discrepancies of the food safety program and find the solution to prevent any recurrences. 6. Customer/Agency notification due to inclement weather or other emergency event GA Foods Customer Care team, and in coordination with our Logistics team as applicable, will provide advance notice to customer/agency as soon as practical if deliveries to members cannot be made due to inclement weather or missed visits to due to other emergency events. a. Clients will be notified of any and all changes to the agreed upon delivery date and provided with a date for redelivery in the event of cancellation of services. Customer/Agency will be advised of client contingency plans. b. Care Center Representative will verify client status in the event services cannot be delivered and document this information into the client record. Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 7 of 18 Page 207 4256 Z Loss of primary food supplier Each of our operating facilities is set up with alternate vendors to provide food and supply items in the event of emergencies. We work with US Foods, Sysco and many local and national manufacturers and distributors. 8. Closures for nonconformance with standards If a closure occurred, the VP of Operations, Regional Director of Operations, Senior Director of Food Safety, Compliance and Regulatory and Corporate Chef would immediately implement a team and resources to correct the nonconformance situation.Also, implement a plan to continue service for the senior centers and HDM the food and supplies that are required. All kitchens are geographically located to support each other in time of emergency. In addition, GA Foods has a support kitchen and team in Georgia. Food Product Recalls, Food Contaminants and Foodborne Illnesses 1. Food Product Recalls, Food Contaminants and Foodborne Illnesses Policy: GA Foods will take all measures necessary to identify causes and mitigate further outbreak of any food-borne illness confirmation related to its meals or products produced by suppliers that are used in GA Foods meal preparation. Procedure A: GA Foods Internal Operations 1. Upon suspected or confirmed incidents, all GA Foods staff members have an obligation to immediately notify their supervisors and executive members within the company of such an occurrence. 2. Upon notification, executive members will determine the necessary steps to validate any incidents. 3. Should an incident be confirmed as a result of a supplier notification, or via a health authority, lab result, etc. the company shall take immediate action to notify Customers for the Elderly/clients and all appropriate state and local health authorities and funders. Procedure B: Removal of Suspected Products 1. GA Foods employees at both the manufacturing level in St. Petersburg, Florida and the Florida facility location(s) shall take immediate action to pull all affected or suspected product from inventory. Procedure C: Collaboration with Customers for the Elderly. 1. GA Foods will maintain a constant communication with Customers for the Elderly to be responsive to any individual client public or media concerns or attention. Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 8 of 18 Page 208 4257 Emergency Service Response Methodology Should there be an emergency/catastrophe where the Fort Myers Unit is not functional, or where emergency shelf stable meals are needed,the St. Petersburg operation will serve as primary back up to Fort Myers to provide emergency meals. Auxiliary support can also be proved by our Center Hill and Fort Lauderdale food service catering operations. Emergency Preparedness and Continuity of Operations Regarding emergency meals, GA Foods can produce 28,000 shelf stable meals per day, and these meals are available for customer deliveries within 24 hours of order placement. In addition to Emergency Service Response above, please refer to the companion Business Continuity Plan regarding continuity of operations. Data Integrity Compliance GA Foods stores data in Amazon Web Services (AWS)'s Simple Storage Service (S3) and Elastic Block Storage (EBS) residing in AWS's Virginia based US-EAST-1 region. Data stored in S3 is by default spread across 3 Availability Zones (AZs). Availability Zones are separated physically from each other over meaningful distances but still reside within 60 miles of one another within the same region. AWS EBS volumes are designed to replicate across multiple servers within an Availability Zone which, by default, does not account for any scenario that results in the total loss of an Availability Zone. GA Foods compensates for this risk through daily EBS volume snapshots that are stored in S3. Ransomware GA Foods acknowledges and mitigates against the specific risk of ransomware attacks. Server backups are immutable for a set period of time to mitigate the risk of ransomware overwriting mission-critical data or impairing services past GA Foods' set RTO. Updates are installed monthly(and often sooner) with attention to critical security updates being installed as soon as possible. A Defense-in-Depth strategy is used to further reduce GA Foods' threat landscape. Anti-Virus solutions with Endpoint Detection and Response capabilities, Intrusion Detection and Prevention Systems, Firewalls, Web Application Firewalls, Data Loss Prevention, Web Content Filtering, Mobile Device Management, Security Orchestration with Automation and Response, Phishing Simulations, Employee Security Training, are all examples of the technologies and methods that GA Foods uses to reduce the risk posed by ransomware and related cyber threats. Logging& Alerts All actions on GA Foods' ERP and Portal server are logged per HITRUST Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 9 of 18 Page 209 4258 requirements. Anonymous usage of GA Foods' systems is specifically disallowed with very few exceptions. Employee Identity Provider logs are ingested into a Security Information and Event Management (SIEM) solution that provides alerting capabilities for suspicious activities as well as access blocking based on conditional access policies. Recovery Point Objective GA Foods' current RPO and RTO is 24 hours or less for all mission-critical servers. Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 10 of 18 Page 210 4259 Local Emergency Response Team The following team is responsible for the immediate assessment of the emergent situation as well as the implementation of the response plan and deployment of resources. Contact Name/Title: Tonya Moosue unit Manager ERT Role: Primary Response Commander Office Phone: 954-972-8884 Email:trnoos ie�-8 „j it Alternate/Cell Phone: 954-756-4417 Primary Location: Fort Lauderdale Contact Name/Title: Neil King Director of Operations and Distribution ERT Role: Primary Corporate Resource Office Phone: 954-972-8884 Email:n Ilciii odd corn, Alternate/Cell Phone: 954-994-9055 Primary Location: Saint Petersburg Contact Name/Title: Matthew Schinker Customer Service Representative ERT Role: Order Processing& Message Coordination Office Phone: 727-573-2211 ext. 373 Email:irmnschiirnllc iiw Alternate/Cell Phone: 608-738-1102 Primary Location: Saint Petersburg Contact Name/Title: Diana Bryson Strategic Account Manager ERT Role: Secondary Corporate Resource Office Phone: 727-388-1890 Email: dbryson@gafoods.com Alternate/Cell Phone: Primary Location: St. Petersburg Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 11 of 18 Page 211 4260 Local Resource Partners The following partners are referenced in the plan detailed above. Company Name: S sco Resource(s) Food Products Provided: Contact Name/ Kaitlyn Scarlatos .II ; ,li„tII i,ln �;;�c a,ii IL, t2sTp�,�r,���a,;,,��a,lrirp, Title: Office Phone: 941-721-1450 Alternate/Cell 407-269-3272 Phone: Address: 1 3000 6911 St E I Palmetto FL 34221 Company Name: M&B Resource(s)Milk/Juice/Yogurt Provided: Contact Name/Title: Ryan Ovitt Order Coordinator Office Phone: 813-988-2211 ry,an;, >,mnVf�l�r ,i, w�omn Alternate/Cell Phone: Address: 8601 Harney Rd, Tampa, FL 33637 Company Name: Dade Paper Resource(s)Supplies Provided: Contact Name Esteban Norman Sales Consultant Title: Office Phone: 954-274-0637 kcaMl�,Vf�, �,�„a>,,m.m1, L,a;ldadexomn Alternate/Cel Phone: Address: Miami Company Name: Biscayne Air Resource(s)HVAC maintenance & Repair Provided: Contact Name/Title: Victor Concepcion Service Specialist Office Phone: 305 685 6556 lternate/Cell Phone: Address: 3801 SW 47t"Ave Davie FL 33314 Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 12 of 18 Page 212 4261 Company Name: Le Kitchen Resource(s)Machine Repair (Oliver &Ovens) Provided: Contact Name/Title: Johnny Office Phone: lternate/Cell Phone: 954-940-8597 Address: 8840 NW 11th CT Pembroke Pines 33024 Company Name: Anthony Grease Traps Resource(s)Grease Trap Removal Provided: Contact Name/Title: Anthony Maltese Contact Name/Title: Office Phone: 954 997 9707 lternate/Cell Phone: Address: 1722 Sheridan Street Hollywood FL 33020 Company Name: Orkin Resource(s)Pest Control Provided: Contact Name/Title: Tania Hultquist Office Phone: 954-522-6200 lternate/Cell Phone: Address: 13540 NW 56 st Fort Lauderdale F133309 Company Name: Lou Bachrodt Chevrolet Resource(s) Provided: Truck Maintenance & Repair Contact Name/Title: Carlos Francois Office Phone: 954-461-2935 Alternate/Cell Phone: Address: Company Name:IGreico Chevrolet Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 13 of 18 Page 213 4262 Resource(s)Truck Maintenance & Repair Provided: Contact Name/Title: Jonathan Marroquin Office Phone: 954-733-6000 lternate/Cell Phone: Address: 11640 N State Rd 7 Lauderhill FL 33313 Company Name: Prizm Fire & Security Resource(s)Fire alarm & maintenance Provided: Contact Name/Title: Freddie Guzman Office Phone: 954-361-4205 Alternate/Cell Phone: Address:110211 W Sample Rd Coral Springs FL 33065 Company Name: HVAC LLC Resource(s)Ice Machine Repair/AC Provided: Contact Name/Title: Joe Williams Office Phone: 9548805526 Alternate/Cel Phone: Address:11856 N Nob Hill Rd Plantation, FL. 33322 Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 14 of 18 Page 214 4263 ds,, lufuzyrNN !U" 'N%4 n w401III0'rt,W ('�wA Fgamil 'bjov%4n1 PIr/ „torfjr! 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MA,mmb,*co 4..uig t'o"o,S bnr,,,Shft,MA,immmk1o"r&0 H,Vmr aNWinm!JN r4mb"k W!Wom Min,WuL,,"hwv,IW'r� � Wpm NM"Vb 11 911UCh A NbwjnMan,�p rrwmwr G,v,4 iwrmw w".. rm OPiiN1:v iu iP l fuIz ww/ 'r WW LY x,,, uk+w Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 15 of 18 Page 215 4264 »�NI',Pw* aN «12:1 N Lai[tl,wwtl ii"rI ult"YAni S RE "rWw a,Arw),o' ',fiV,"+�aa 'dl„u uaw of"ai `AI ♦R�+w!�ta8w��„Vb�.V'mlNmNnwylw�rhw�lY ��.�'B���i ��rYwwl 'fit,Afi, ' V14(W 0"d`0,,,',IRAk A I "'Nww,>wP 4 2 SINUI li"Y AmQ1E),A IPANrufiL 1K" Vita a'.WC AuV °GY ykv°iJEM 01%VU N!aCIII "w E dV°GVu HDBR wrwK Fai CE", it req £ „C,"w N,�N,V�Nsw�lre orb ^w `alllVCrvq�um 011re ;;' aN` r w m+w "W fC N°,w 6U �'+ t14fd N rVwNDr w gill lPURE''a q D 21„ RK' N'�N,��hp"wd 9r IEYr4a1IVuP�q"�a�g''�'�+rU�Jbr,�wN�u �"bV p"4H`N N.�M11Wq"I%a 0411 fur u!wdn v'wM,a41 11 1 r'a"m"wi Imd m r"'Yh rw w q VI` uli �rw ^`P Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 16 of 18 Page 216 4265 094,0,60'all Apperwdllcvt ,011,,KNDMP�A- 0,111,140AID l HS E 21A rpti(.l ll jj[�v(ea M Elp'�N 2 1,ILI 044 riEU]s 10 1 0wi MITI,,ll 93, FACH AREA E,lllAE,'V43V,X P1 A V,d', 2 di"D Mliff',0411[1,0 E 1 "AUXER RTI(MVERY TES34#415,20,24 12SID 0-OCUMINTCHANG1 CON't'104,-SUPS"JUESS C,0,N1'1NUffYP,,,L*N ................................... .......... 7�o o,T,F" w"r le 77F-101yflhvW'i"'�i"'.-3'-ETT—, Oriliff,pemii,zi 12 4 I N-i4 cm W kik-A L EJ,hONVU.Nd,S Dla NDR' ±"a""t its, R!!Mn ........................................................................... .................................................................................................................... ....................................................................... IS 11L..........I M, vlf.21,5 -112 $7 ............................... t Itt 94 y1l............................................................. j "IP 9m, "3 Wii"IrAMI jlif; AINIM, NPolk 'if ........................................ ...................... ................................................................................................................................................ 5 int .................................................... ................. f 4 E-Aill, 7 A±�LEID'l 2! L.221................. Alim"ii1mv lei .......... Ad 0 h 'wifiewil k4m"w"llm"d Bi4":J2 Fii�"flvmitP Pwibk"�,Ek wdj .............I.......... ........................... '4 A, r 91m,111,0will N NAA"L �,A!I'tt—iKL- 7..�.......................... .................................................... ...................TtTF Up, ........................... ............. .................... im— um"i"We 00 Um PAl 1,2—ALt— 2t. Akmmifk 0, dl L3 ............... ....................................... 1q, NYM., —Anke l�l filil A.�"Ioffir' 0HEIN im ....................................................................................................................................................................................................I......................................................................... r,410"il w* Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 17 of 18 Page 217 4266 64 Ws fl ,IL PAW010,10,wo lyn1°r�Kw 4,10' l,! *01,0�-v.Mqp� ... � Wa�wmw 4VXdu( mwliw chi.... flrWm� fff.. Policy&Procedures For Operations Contingency Plan-Ft.Lauderdale,Florida Page 18 of 18 Page 218 4267 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners TAB E. COST AND PIRIGE DEVELOPMENT Price Proposal Forin, t6flows on the next page. Page 219 4268 400ds RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners VR ICE PROK)NA L FOR VI F0,(,Y'D SERN,"K,E MEALCA E'ER IN"G fl,[D'741 MONROE( the wark, ��! ufiwatkmki, ffl? &,viinictits, kmml rjdderkhi, 11mel'a, ard Oder (-,cmrinch t ]XVurnuas for 'Ilk, semkCS A FoNI, (NACMI"j, "Iering, fim, ghtc Nlnnrue ("Inuivily, Socia] Servkes, ('"NICRY"j,N'utriliari,Pragnam,oodbaving,bccoriw farm fisr with all louil condifians ine]uding,labor affuling,dw cu L fforeaf, 'At'd having fmiifia,hzed Willi n1alzrial availabdily,, 12r"vkrail, Slate, arid Laull kwws, urdi'marices, rules =1 regulsfiolIR af perfarrunce of the ovolk, &K-i Licuby pro'Ims'e. 1:0 fimlkh all LsbDr, Ind'i" lualerial, equkil'I'mi"It, unlecs,, and all imcidenl,ak to polimm, amd tumrr I&L",Said'Wod A Wolt 1,11,2AL"nol l"te'reto,611 uj Wostifialk,I&C UUM 1,in C046TRUMIL0 M&h 41KrItificalinVIS,athd, w1m,ecuvwwl docuribavrics ineliuding AiMendo isasued, fucdwr LerdfhN flial luY.d!wfr(h&&kxnt givok, thc Oplwilunily 14") Po,iolu"Ity iriq,icel dle kiewal lkvation(g) of wlwre the is wlx puibrulul, tagallo,rim ith,Ifie loealumucesor qupgmly wul dut hLYAw_ it.unders'lanih glit Condib"U'ris undetr w1kii ffic su,vietshArtwk is do,Ix+fmlixrnkLtd. *"' N PROPCYSER NFUS'l,DEMONST R ATE THIS.P RICERISPO NS IS E CONS[su: r'WlTH CUKIZENT 1,IN DL,`ST]IN PIMIN(i F'OR 11HE SAME OR SIMILAR Sl RVICES*** I I 1. Avalige CciM pu Mcal fall all mc-Als u 1"]11 I:v es): '� ...... Five Dallam rap iob COnfs Arn,oulll itiM H ing 11 11 p 2. BrcAA,-,,%,,n c&,AvL-,uge!vIznl Cio�t LaImm A XA 49 111i" .............................. Supplies, .31—1% r2napol rat icni 77 — 79—%(heritead I awknowledge riuvij%c4 Adkkrids No.jg,): INO. Maed June 20,20,25 ISi awua e ud AIIIII°il-rL,—SLII—dafivewj 0.k4w) 5JI'Ven,Esa 5.� Page 220 4269 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners TAB F. FINANCIAL UNFORMATIGN AND LITIGATION The Proposer Qualification Form is included within this tab, along with supporting attachments. Note: Confidential Company Financial Information is being submitted via separate upload per RFP instructions. Page 221 4270 PROPOSER'S STATEMENT Section 2-347(h),Monroe County Code of Ordinances The undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter: SUBMITTED TO: MONROE COUNTY c/o BOARD OF COUNTY COMMISSIONERS 1100 SIMONTON STREET, KEY WEST,FLORIDA 33040 Check One Submitted By: Diana Bryson,Strategic Account Manager ❑ Corporation Name: .A Food Services of Pinellas County, LLC ❑ Partnership G Address: 12200 32ynd Court_North--�� ❑ Individual �� St.Petersburg, FL 33716 .__ Limited Liability Co. City, State,Zip W„ . ® Other y Telephone No. (727)573 2211 ..... - _. ._e. _ .......... Fax No. (727)521-7997 1. State the true, exact, correct and complete name of the partnership, corporation,trade or fictitious name under which you do business and the address of the principal place of business. The correct name of the Proposer is: G.A.Food Services of Pinellas County,LLC ...._.... ---------......-__ ._.......... ......... . ........... ------....................._............_..... ........... .. Fictitious Name:GA Foods m.._W ......� ........ ....... ----------- -...-.. ....................... --- ..-- The address of the principal place of business is: 12200 32nd Court North .._ - ...w._.� .. -_--... ....._ St.Petersburg, FL�33716 ... ... 2. Provide a list of the officers and directors of the entity: Please see attached listing of Governing Board. If Respondent is a corporation,answer the following-- a. Date of Incorporation: ITITmIT, b. State of Incorporation: _-m C. President's Name: d. Vice President's Name: - ...-�......................... _.._._. e. Secretary's Name: f. Treasurer's Name: g. Name and Address of Resident Agent: If Respondent is an individual or a partnership,answer the following-- Not Applicable a. Date of Organization: b. Name,Address and Ownership Units of all Partners/Officers/Directors: C. State whether general or limited partnership: 3. Qualified Disadvantaged Business Enterprise, or Small, Minority-owned, Women- YES NO owned,Veteran-owned Business Enterprise,or labor surplus area firm: If Yes,provide documentation of certification, or other proof of qualification. 4. For Local Preference: Local Business as defined in Section 2-349, Monroe County Code of Ordinances: If Yes,provide documentation or other proof of qualification. YES NO 0 5. If Respondent is operating under a fictitious name,submit evidence of compliance with the Florida Fictitious Name Statute. 38 4271 6. Provide a list of the person's or entity's shareholders with five percent(5%)or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company,a list of its members; or,if a solely owned proprietorship,names(s)of owner(s): Please see attached ownership chart, ...........-----------------.......... ............................ 7. Provide the number of years the person or entity has been operating and, if different,the number of years it has been providing the services, goods, or construction services called for in the bid specifications (include a list of similar projects): Q4A. FQQd and"gaemp d under that name for over 46 years;on 10/15/2020,the company name was changed to G.A.Food Services of FROM ca,u,h"rT"-n"M'i;�a—me'TE'T—nU-Fnl57eF�-e7�5i-iTb7( ears, GA Foods as bgen pro�clingjhe same ype3f errices f over 50 ygars.See attached list of similar goiects/references. num w of ter a. Pistt e er o years an un ers at o 'names as your organization operate S.,ervices of Pinellas County Inc.was incorporated, . the_state of Florida on. L 91 12 1 73 aad o ated — �e , under that name for over 46 years;on 10/15/2020,the company name was changed to G.A. Food Services of years. 8. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFP. Please attach certificate of competency and/or state registration. Please see attached r p Petersburg es_��tive licenses for both our Ft.Lauderdale and St.Pete bu�go.erations,as well ........... ...... .................................... as state registrations. 9. Has the person,principals, entity, or any entity previously owned, operated or directed by any of its officers,major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? YES NO If yes,provide details. ............................-------------------- ........................ ------------------ 10. Are there any judgments,claims,arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers,directors,or general partners? YES NOE] If yes,provide details. ----------------------- ............ ...................------- it. Has the person,principal of the entity,entity,or any entity previously owned, operated or directed by any of its officers,major shareholders or directors,within the last five(5)years,been a party to any lawsuit, arbitration, or mediation with regard to a contract for services,goods or construction services similar to those requested in the specifications with private or public entities? YES [_] NO [Z] If yes,provide details. .................... ............ .............................................---....... ..................... 11 Has the person,principal of the entity,or any entity previously owned,operated or directed by any of its officers,owners,partners,major shareholders or directors,ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? YES [:] NO If yes,provide details. -------- 39 4272 13. Whether,within the last five(5)years,the owner,an officer,general partner,principal,controlling shareholder or major creditor of the person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for competitive solicitation. YES F1 NO 0 If yes,provide details. 14. Customer references(minimum of three(3)),including name,current address and current telephone number: See attached customer references. 15. Credit references (minimum of three (3)), including name, current address and current telephone number: See attached credit references. 16. CERTIFICATION OF SEPARATE CONFIDENTIAL UPLOAD: Financial statements for the prior three(3)years for the responding entity or for any entity that is a subsidiary to the responding entity: Confirm„s,eyarate„„u,q-load, YES Fl� NO 17. Any financial information requested by the county department involved in the competitive solicitation,related to the financial qualifications,technical competence,the ability to satisfactorily perform within the contract time constraints,or other information the department deems necessary to enable the department and board of county commissioners to determine if the person responding is responsible. Confirm'our understanding,._of the Count 's ability to request,additional information,:_ YES 0 NO The Proposer acknowledges and understands that the information contained in response to this Proposer's Statement shall be relied upon by County in awarding the contract and such information is warranted by Proposer to be true. The discovery of any omission or misstatement that materially affects the Proposer's ability to perform under the contract may cause the County to reject the proposal,and,if after the award,to cancel ad terminate the award and/or contract ..'� June 20,2025 Proposer's Signature Date State of: Florida ._......... _ County of Pinellas I HEREBY CERTIFY The foregoing instrument was sworn to or affirmed before me by means of LN1 physical presence or ❑ online notarization, this 20th day of June , 2025, by Debra Silvers, Esq. (name of person) as Chief Compliance Officer&General Counsel (type of authority) for G.A. Food Services of Pinellas,Coont LLC ....... _.. (name of party on behalf of whom instrument was executed). ®Personally known to me,or❑_Produced identification WITNESS m hand and official seal. 1 ' y I LIC STA E OF FL NOTARY PUBLIC Y 1 ORIDA SEAL OF OFFICE: (Name of Notary Public: Print, Stamp,or Type as Commissioned) AME M mENRy NMry Pubes 40 State o/%rida COMMO MNS72856 Expires 7/26M29 4273 e.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners 4,JA, y /� (Reference question number prefaces attachment(s)) 1 . State of Florida Certificate of Good Standing 2. GA Foods Governing Board 5. GA Foods Fictitious Name Registration, SunBiz 6. GA Foods Ownership Chart 7. GA Foods EIN Number 8. Licenses and State Registrations 14. Customer References 15. Credit References Page 225 4274 �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners 1. State of Florida Certificate of Good Standing Page 226 4275 State of Florida Department of State I certify from the records of this office that G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC is a Delaware limited liability company authorized to transact business in the State of Florida, qualified on October 20, 2020. The document number of this limited liability company is M20000009410. I further certify that said limited liability company has paid all fees due this office through December 31, 2025, that its most recent annual report was filed on March 10, 2025, and that its status is active. I further certify that said limited liability company has not filed a Certificate of Withdrawal. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Tenth day of March, 2025 ecretaly ref tate Tracking Number: 4562991958CC To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication 4276 �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners 2. GA Foods Governing Board Page 228 4277 1! IIb�1�ulu a� f �� o o d s ourishnient. G.A. Food Services of Pinellas County, LLC BOARD OF MANAGERS Name: Kenneth LoBianco, Sr Title: Manager Address: 1701 Brightwaters Blvd. NE St. Petersburg, FL 33716 Name: Sean LoBianco Title: Manager Address: 39 Belleair Drive NE St. Petersburg, FI 33704 Name: Kenneth LoBianco, Jr. Title: Manager Address: 114 S. Kilkea Drive Los Angeles, CA 90048 CORPORATE OFFICERS — GA FOODS Name: Sean LoBianco Title: Co-CEO Address: 39 Belleair Drive NE St. Petersburg, FI 33704 Name: Kenneth LoBianco, Jr. Title: Co-CEO Address: 114 S. Kilkea Drive Los Angeles, CA 90048 Name: Ernest W. Kazmier, Jr. Title: President Address: 2620 8th Avenue North St. Petersburg, FL 33713 Name: Debra Silvers Title: Chief Compliance Officer& General Counsel Address: 9617 Bladesmith Lane Bradenton, FL 34212 As of July 31, 2024 I22)00 Ccu.uiril lllc ii lh - a"'IL INc cI 11sdIl:pu..i g, Il 11 pirii::a �P : N� (800) 852 2A 11 °v IX-, Il cx::ds.cc:inrl 4278 �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners 5. GA Foods Fictitious Name Registration, SunBiz Page 230 4279 6/11/25,3:20 PM sunbiz.org-Florida Department of State C IIIi V S IIIi \J1I II C II*'II: 011:i?A""I""III 0 II II o � 1 w 1 � 1 G o , .............. '-f ............ 1 .ii evi. .�:�.��... .u:�...11lL List, Next. f . :t.�:�.iim;i��...:t�:;�...lList.:::: . Fictitious Name Search No Filing History 8„ubm:t ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Fictitious Name Detail Fictitious Name GA FOODS Filing Information Registration Number G21000000702 Status ACTIVE Filed Date 01/04/2020 Expiration Date 12/31/2025 Current Owners 1 County MULTIPLE Total Pages 1 Events Filed NONE FEI/EIN Number 59-1485677 Mailing Address 12200 32ND STREET ST. PETERSBURG, FL 33716 Owner Information G.A. FOOD SEVICES OF PINELLAS COUNTY, LLC 12200 32ND STREET ST. PETERSBURG, FL 33716 FEI/EIN Number: 59-1485677 Document Number: M20000009410 Document Images r ., S rIR .. I�....View image in PDF format ]"� ...D1......4/,f.U.."�.,,.,,I"�IFC.III...m I�II".,4�I�III...�IP� V....................................................................................................................V ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ flu°.. .... .... II....Ii,V. I ..... .....li � r �. lulum O Il....li .........................l.,i................................ ............................................. ................................................ Fictitious Name Search No Filing History [..5„ub„mit Page 231 4280 https://dos.sunbiz.org/scripts/ficidet.exe?action=DETREG&docnum=G21000000702&rdocnum=GI4000010538 „, �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners 6. GA Foods Ownership Chart Page 232 4281 q2 foods. .............i il....................i-- Nour s irnen , Delh,,eii'ed,, G.A. Food Services of Pinellas County, LLC Ownership 5% or More, Direct and Indirect Name Address EIN/SSN Ownership DOB Jaguar Borrower,LLC 1220032 d Court North 85-3472081 100%Direct Entity St.Petersburg,FL 33716 N/A Jaguar Intermediate LLC 1220032 d Court North 85-3471887 100%Indirect Entity St.Petersburg,FL 33716 N/A Linden Ventures LLC 1701 Brightwaters Blvd.NE 93-3258754 100%Indirect Entity St.Petersburg,FL 33704 N/A Kenneth A.LoBianco 1701 Brightwaters Blvd.NE 261-98-6232 90%Indirect 11/21/1951 Revocable Trust St.Petersburg,FL 33704 Sean LoBianco 39 Belleair Drive NE 590-21-3742 5%Indirect 06/25/1981 St Petersburg,FL 33704 Kenneth LoBianco Jr. 114 S Kilkea Dr. 590-21-2684 5%Indirect 10/23/1986 Los Angeles,CA 90048 As of 09.12.2023 12200 321,1 Co(ji,l poi lei Y fleIei, (1, I U, ,,, 33/,P,)qgeP, 8,,2 2211 - www.(.-;N:oods.r-orr 4282 �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners 7. GA Foods EIN Number Page 234 4283 05/13/2021 3 : 47 : 39 PM —0500 IRS PAGE 2 OF 3 COPY - DO NOT MAIL In reply refer to: 0150817254 Ogden UT 84201 May 13, 2021 LTR 147C 0 59-1485677 000000 00 000 00001 BODC: SB G A FOOD SERVICES OF PINELLAS COUNTY LLC 12200 32ND CT N ST PETERSBURG FL 33716 Employer identification number: 59-1485677 Dear Taxpayer: Thank you for your inquiry dated May 13, 2021. We can't reproduce the CP 575/576, Employer Identification Number (EIN) Assignment. However, this letter will serve as proof of EIN assignment verification. Your employer identification number (EIN) is listed above. Please keep this letter in your permanent records. Enter your name and EIN on all federal business tax returns and on related correspondence. You can get any of the forms or publications mentioned in this letter by visiting our website at www.irs.gov/forms-pubs or by calling 800-TAX-FORM (800-829-3676) . If you have questions, you can call us at 800-829-0115. If you prefer, you can write to us at the address at the top of the first page of this letter. When you write, include a copy of this letter, and provide your telephone number and the hours we can reach you in the spaces below. Telephone number ( ) Hours Keep a copy of this letter for your records. Thank you for your cooperation. 05/13/2021 Page 1 of 2 Page 235 4284 05/13/2021 3 : 47 : 39 PM -0500 IRS PAGE 3 OF 3 -------------------------------------------------------------------------------- 0150817254 May 13, 2021 LTR 147C 0 59-1485677 000000 00 000 00002 BODC: SB G A FOOD SERVICES OF PINELLAS COUNTY LLC 12200 32ND CT N ST PETERSBURG FL 33716 Sincerely yours, Cathy M. Snider, Operations Mgr. Accounts Management Op 3 Enclosures: Copy of this letter 05/13/2021 Page 2 of 2 Page 236 4285 �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners 8. Licenses and State Registrations Page 237 4286 70LLD O V w (, 4.1 ~ J U •� O u = W -a a� N 0 T C Z `� W 4-1� DC 0 w a) � N J Z w o Q DC CC °J a Z W Qr% %/ % r to /j D / N O O /�� N r rr// flr O u ,�/ O I� N N E O ,-A , O u ///' �O ( O QJ QLu i LL OR A ��r 1 o//i/ ,� r W ", rill/r i,, / r // ' / ' V L N 4J LL Z ,r / r% LU LUrij 'r 61� •O }�J Q W ( L / // /�/�//// r /� lk / �// 1 % li GrT!!• O "rii / , 1/ / % %r i ii/i oil /i /i / � t [`�L��J• L 'rf r iirir LL / ///%%, ///j //% ✓ L O / '/ %% r' � LL O O i o' LV > cn O z �n ° /� v� °� ' Z - O O > W 0 cii a u � Z 0 O 0 4 DC Z • to Q W Q N o W ~ H 0 ____— .---4287 BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S. Andrews Ave., Rm. A-100, Ft. Lauderdale, FL 33301-1895—954-357-4829 VALID OCTOBER 1,2024 THROUGH SEPTEMBER 30,2025 Receipt#:WHO 6 L SAL0E/DISTRIBUTOR (FOOD Business Name:G A FOOD SERVICE INC Business Type:DISTRIBUTOR) Owner Name:G A FOOD SERVICE INC Business Opened:10/30/1992 Business Location: 1750 W MCNAB RD State/County/Cert/Reg: FT LAUDERDALE Exemption Code: Business Phone: 9 7 2-8 8 8 4 Rooms Seats Employees Machines Professionals For Vending Business Only Number of Machines: Vending Type: Tax Amount Transfer Fee NSF Fee Penalty Prior Years Collection Cost Total Paid 45.00 0.00 0.00 0.00 0.00 0.00 45.00 Receipt Fee 45.00 Packing/Processing/Canning Employees 0.00 THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEIPT This tax is levied for the privilege of doing business within Broward County and is non-regulatory in nature. You must meet all County and/or Municipality planning WHEN VALIDATED and zoning requirements. This Business Tax Receipt must be transferred when the business is sold, business name has changed or you have moved the business location. This receipt does not indicate that the business is legal or that it is in compliance with State or local laws and regulations. Mailing Address: G A FOOD SERVICE INC Receipt #WWW-23-00274452 12200 32 CT NORTH Paid 07/24/2024 45.00 ST PETERSBURG, FL 33716 2024 - 2025 BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S. Andrews Ave., Rm. A-100, Ft. Lauderdale, FL 33301-1895—954-357-4829 VALID OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025 Receipt#: 3 7 8-10 6 0 Business Name: G A FOOD SERVICE INC Business Type:WHOLESALE/DISTRIBUTOR (FOOD DISTRIBUTOR) Owner Name: G A FOOD SERVICE INC Business Opened: 10/30/1992 Business Location: 1750 W MCNAB RD State/County/Cert/Reg: FT LAUDERDALE Exemption Code: Business Phone: 972-8884 Rooms Seats Employees Machines Professionals Signature For Vending Business Only Number of Machines: Vending Type: Tax Amount Transfer Fee I NSF Fee Penalty Prior Years I Collection Cost Total Paid 45.00 0.001 0.001 0.001 0.001 0.00 45.00 Page239 Receipt #WWW-23-00274452 Paid 07/24/2024 45.00 4288 Florida Department of Agriculture and Consumer Services Division of Food Safety " ANNUAL FOOD PERMIT Chapter 500,Florida Statutes(F.S.) Rule Chapter 5K-4.020 Florida Administrative Code(F.A.C) WILTON SIMPSON (850)245-5520 1 www.FDACS.gov COMMISSIONER March 13, 2025 PERMIT TYPE: 318 PERMIT NUMBER:2026-R-2183714 FOOD ENTITY NUMBER:421800 G.A. Food Services of Pinellas County LLC PERMITTED LOCATION ADDRESS: 12200 32nd CT N, G.A. Food Services of Pinellas County ST Petersburg, FL 33716-1803 12200 32nd CT N ST Petersburg, FL 33716-1803 The attached permit must be renewed by May 31,2026. This annual food permit must be detached and shall be displayed in a conspicuous location at the permitted location. Failure to conspicuously display the permit may result in administrative action for violation of 5K-4.020, F.A.C. This permit shall be renewed annually.A late fee of$100 will be imposed if the renewal fee for this food establishment is received after the renewal date. In accordance with Chapter 500, F.S., failure to renew or an incomplete renewal may subject the food establishment to administrative fines not to exceed $5,000 and/or permit suspension. Rule 5K-4.020(7), F.A.C., requires food establishments to notify the department within 30 days of closing or dissolution.Visit https://foodpermit.fdacs.gov to renew or dissolve this permit. THIS FOOD PERMIT IS NOT TRANSFERABLE FDACS-14414 Rev. 10/24 -------------------------------------------------------------------------------------------------------------------------------------------------- Florida Department of Agriculture and Consumer Services 026 Division of Food Safety2 " - ANNUAL FOOD PERMIT Chapter 500,Florida Statutes(F.S.) Rule Chapter 5K-4.020 Florida Administrative Code(F.A.C) (850)245-5520 1 www.FDACS.gov WILTON SIMPSON COMMISSIONER PERMIT TYPE: 318 RENEW BY: May 31, 2026 FOOD ENTITY NUMBER: 421800 LOCATION: OWNER: G.A. Food Services of Pinellas County G.A. Food Services of Pinellas County LLC 12200 32nd CT N 12200 32nd CT N, ST Petersburg, FL 33716-1803 ST Petersburg, FL 33716-1803 This annual food permit must be detached and shall be displayed in a conspicuous location at the permitted location. Failure to conspicuously display the permit may result in administrative action for violation of 5K-4.020, F.A.C. This permit shall be renewed annually.A late fee of$100 will be imposed if the renewal fee for this food establishment is received after the renewal date. In accordance with Chapter 500, F.S., failure to renew or an incomplete renewal may subject the food establishment to administrative fines not to exceed $5,000 and/or permit suspension. Rule 5K-4.020(7), F.A.C., requires food establishments to notify the department within 30 days of closing or dissolution.Visit https://foodpermit.fdacs.gov to renew or dissolve this permit. THIS FOOD PERMIT IS NOT TRANSFERABLE FDACS-14414 Rev. 10/24 Page 240 4289 ° City of Pinellas Park BUSINESS TAX RECEIPT P.O. BOX1100 License issued in accordance with PINELLAS PARK, FL 33780-1100 regulation under the authority of Chapter 727-369-5647 13 Pinellas Park Code of Ordinance Business Name: G A FOOD SERVICE/PINELLAS Business Location: 12200 32ND CT Mailing Address: 12200 32ND CT ST PETERSBURG, FL 33702 ST PETERSBURG, FL 33702 Owner: Jaguar Borrower License Number:: 35451 License Type:: Manufacturing Issued Date: 9/30/2024 Classification: Commercial Expiration Date: 9/30/2025 Fees Paid: $1,170.00 M If:BII II SV°11';;II)11114 A COIN If 11CUOUS If lI.. UII';; Page 241 4290 f"tMi rNlt P�pr'1"n�. FOOD SAT OF AGRlCULTURE FETY AND INSPECTION 'VICE 1, DATE 2. TAaLISiflPttT lt . 02rr1' /20211 7 09/P 7g'ttg GRANT O NNSiPEC IO ,�:DNST ICT/REGI6NX[U���' Nd ... 85-33 AND AunAiiL.ur� Ar� �Ss OF ". �. APPU Ar�'T'(Use 9 Digit Zip eau rr 5 L �'r"k4�WW�"�� �1 9y yp �,N_t�ta,AT'rt�rt F= ,.tA 'LI4"'N IC4�,..1�1"!p�^N Pha Y'�aNt�,�kN..STREET ADDRESS) G.A.Food Services 'f Pinellas r�trrnt ,LL G.A.Food Services o Pinellas County,LL 12200 32nd Court North, 12200 32nd Court North t.Petersburg,Ft, 33716 St.Petersburg,FL 33716 Nay.ADDRESS OF D! "FIRl`TIREGION�'A,�..O FFX 7 TYPEOFIt�rar' T"N�N�d (Check 0 thate�P� � POULTRY EGG 100 Alabama:,Street W, IMPORT aN T Bldg,1924,Suite 3R90 a. TYPE OF GRANT Atlanta,GA 30303 CONDITIONAL(VERIFY HA CP M AN) � �RNAL DATE OF INAUGURATION OF SERVICE 1 t/12/19,85 A survey Of Your establishment at the location shown above(item 4 or S')wnddoates compliance with the appl'Icable requirements of the regurlahons under the Federal bleat Inspection Act or the Praudltry Products Inspection Act,or tooth. Accordingly,dnspaection service is granted. A copy of your Application for Federal Mew,Poultry or Import lnspeotion„Ponn PSIS 520�012,is enclosed. This application specifies the type of operation conducted at your establishment and contains your agreeunent and cettIficahOrll that yOu.0 Will Conform Strictly to applicable Federal law and regulations pertaining to meat rraspectdon:,poultry Inspection„Or the irnportalllon Of meal':and poultry products. Your establishment is under the supervision of the DistrNop'Peg�ionai Officei. Capp the District/Regional Office if you need helps In interpreting the previsions of the regulations, Catfish is rru4�Jrro'ed uur)des,tFle ca tegory"Meat as Per tha 2006FOod C4nserwrahon Brad Energy.Act Grant issued due to change of ownership and establishment name, G1WRICT'IRE IONAL AlNAGERMO- Q SIGNATURE PWNT NAM a v. Phyllis ,d'ams,AVM � W FSIS FORM2N N a 04128 010) N REVIOUa eDtTIONIS t"n'aSON"P"1"P. Page 242 4291 U.S.DEPARTMENT OF KETING SERVICDA RICULTURE US AGRICULTURAL AIR TRAD PRACTIC SGPROGRAM E h P.A.C.A.DIVISION LICENSE CERTIFICATE NATIONAL LICENSE CENTER (Issued Under the Perishable Agricultural 1400 Independence Ave SW Commodities Act-7 U.S.C.499a-499s) Room 1510 Stop 0242 Washington DC,20250-0242 (800)495-PACA 1.LICENSE NO. 2.ANNIVERSARY DATE 3.TYPE OF BUSINESS 4.NATURE OF BUSINESS 5.OWNERSHIP TYPE 6.NO.OF BRANCHES 20210500 02-19-2026 FRESH AND FROZEN FOOD SERVICE LIMITED LIABILITY 0 COMPANY(LLC) ATTN: Read G A FOOD SERVICES OF PINELLAS "NOTICE TO LICENSEE" COUNTY LLC on reverse side 12200 32ND CT N PETERSBURG,FL 33716 LICENSEE: Please examine this Certificate for accuracy. Report errors to P.A.C.A. Office at above address Phone:(727)573-2211 Fax:(727)521-7997 Email: COMPLIANCE@GAFOODS.COM EIN: 5 9-1 485 677 STATE IN WHICH INCORPORATED OR FORMED: DE DATE INCORPORATED: 10-15-2020 PRINCIPALS-OWNERS,PARTNERS,OFFICERS,DIRECTORS,MEMBERS,AND HOLDERS OF MORE THAN 10%OF STOCK NAME(LAST-FIRST-MIDDLE INITIAL) TITLE JAGUAR BORROWER LLC MEMBER KENNETH LOBIANCO MANAGER SEAN LOBIANCO MANAGER ERNEST KAZMIER JR PRESIDENT KENNETH LOBIANCO JR MANAGER DEBRA SILVERS EXECUTIVE MULTIPLE TRADE NAMES AND BRANCHES: G.A.FOOD SERVICE G.A.FOOD SERVICES GA FOOD SERVICES GA FOODS SUNMEADOW SUNMEADOW FAMILY OF PRODUCTS This is to certify that the above is licensed under the Perishable Agricultural Commodities Act,1930,to handle fresh and frozen fruits and vegetables as a commission merchant and/or dealer,and/or broker as defined in said Act until such time as this license is suspended,revoked or terminated. FV-231 ;, LICENSE 41, (10 02) AMENDED CG:HFDL � � 01-15-209F DEPUTY ADMINISTRATOR,' 4WE PRACTICES PROGRAM 4292 State of Florida Department of State I certify from the records of this office that G.A. FOOD SERVICES OF PINELLAS COUNTY, LLC is a Delaware limited liability company authorized to transact business in the State of Florida, qualified on October 20, 2020. The document number of this limited liability company is M20000009410. I further certify that said limited liability company has paid all fees due this office through December 31, 2025, that its most recent annual report was filed on March 10, 2025, and that its status is active. I further certify that said limited liability company has not filed a Certificate of Withdrawal. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Tenth day of March, 2025 ecretaly ref tate Tracking Number: 4562991958CC To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication 4293 Delaware Page A The First State 1, CRARUNX PATIBANDA—SANCREZ, SECRETARY OF STATE OF THE STATE OF DELAWARE, DO HEREBY CERTIFY "G.A. FOOD SERVICES OF PINELLA COUNTY, LZC rr IS DUZY FORMEDUNDER THE LAWS OF THE STATE OF DELAWA E AND IS IN GOOD STANDING IN AND, HAS A LEGAL EXISTENCE SO FAR AS THE RECORDS OF THIS OFFICE SHOW, AS OF THE TENTH HAY OF MARCH, A.D. 2025. D I DO HEREBY FURTHER CERTIFY THAT THE SAID "G.A. FOOD SERVICES OF PINELLAS COUNTY, LZC" WAS FORMED ON THE FIFTEENTH DAY OF OCTOBER, A.D. 2020. AND I DO HEREBY FURTHER CERTIFY"' THAT THE ANNUAL TAXES HAVE BEEN PAILS TO DATE. 61�.., heru Wi iq'atiberrdeu-Serwhier,S+eereter y of:Stall '3896947 8300 Authentication: 20312 a 202 t} 7. " � ..'w Date: 0 .10-2 You may verify this certificate online at corp.delaware.gov/authveir.shtm� Page 245 4294 �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners 14. Customer References Page 246 4295 foods.- Nourishment GA Foods Customer References 1) Central Savannah River Area Regional Commission ("CSRA") 2626 Walton Way Extension, Suite 300 Augusta, GA 30909 o Debra Minor; CSRA Area Agency on Aging Director; 706-210-2000; dminor@csrarc.ga.gov o Description of work: GA Foods is the AAA designated nutrition vendor to provide congregate hot bulk meals, home-delivered pre-plates, frozen, shelf stable, picnic, and therapeutic meals to 19 senior centers and Frozen home delivered Total Meal System (TMS) frozen meals to homebound clients within 13 counties. 0 7/1/2022 -present 2) Council on Aging of Volusia 420 Fentress Blvd Daytona Beach, FL 32114 o Terri Karol; Co-Executive Director; 386-253-4700 x 212; tkarol@coavolusia.org o Description of work: GA Foods is the AAA designated nutrition vendor to provide congregate meals, weekend meals, therapeutic, home-delivered and picnic meals to 7 congregate sites and meals on wheels program. 0 01/01/2003 — present 3) Hillsborough County Department of Aging Services 601 E Kennedy Blvd., 25t" floor Tampa, FL 33602 o Lori Radice, General Manager— Nutrition and Wellness; 813-274-6852 o Description of work: GA Foods is the designated OAA nutrition vendor that serves congregate hot-bulk meals, pre-plates, frozen, shelf stable, and breakfast to the agency's 10 dining sites for distribution to both congregate and home delivered clients. Home delivered meal clients receive GA Foods Total Meal System frozen meals. 0 1/1/2003 — present 2'r00132111r Ccu.uirll lllc ii lh - a"'IL Ilcfllc;isdl:pu..i g, Il ll�pirii�::a��P�:���N4� (800) 852 2A °vvvvX_, Ilcx::ds.ccvrl 4296 �e.4��ds Proposal— Food Service Meal Catering for Nutrition Program QWASenior Nutrition Program For: Monroe County Board of County Commissioners 15. Credit References Page 248 4297 IIIII 12200 32ND Court North f St Petersburg, FL 33716 floods (800) 852-2211 Name of Business: GA Food Services of Pinellas County, LLC Date Established: 1973 Nature of Business: Food Service Federal Tax ID Number: 59-1485677 Dun & Bradstreet: 07-321-5956 Resale Tax ll 62-8011968282-7 Type of Business: Corporation, incorporated in 1973 in Florida President: Chip Kazmier ckazmier@gafoods.com Banking Reference: PNC Bank N.A. Address: 249 Fifth Avenue, Pittsburgh, PA 15222 Contact: Braxton Williams; braxton.williams@pnc.com Checking Account: Account Number: 1219088259 Business References Name: Sysco West Coast Florida Address: 3000 69t" St. E, Palmetto, FL 34221 Contact: Paul Grigorenko Email: paul.grigorenko@sysco.com Name: Egourmet Solutions (Customer-GA Foods) Address: 1601 Fairfax Trafficway, Kansas City, KS 66115 Contact: Mary Kemper Email: mkemper@egourmetsolutions.com Name: M &B PRODUCTS INC. (Account#501400) Address: 8601 Harney Rd.,Tampa, FL 33637 Contact: Andrea McClellan -(813)988-2211 ext 241 Email: andrea@mbproducts.com AP Contact Please send all invoices, payment inquiries and vendor statements to AP@GAFOODS.com Page 249 4298 �e.4��ds RFP-592— Food Service Meal Catering for Nutrition Program 421ASenior Nutrition Program For: Monroe County Board of County Commissioners TAB G. Attached in this section are the following executed forms and supporting attachments as applicable: • Checklist Acknowledgment • Proposer's Statement (Supporting Attachments are included in Tab F) • County Forms (& State-Mandated Provisions) Affidavit • Consent to Criminal Background Check • Insurance Requirements and Forms o Certificate of Insurance • Insurance Agent's Statement • Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion • Minority-, Disadvantaged-, Women-, Veteran-Owned Business, or Labor Surplus Area Firm Declaration • Civil Rights Compliance Statement • Price Proposal Form • Attachment 4 — Food Specifications and Nutritional Analysis Page 250 4299 PART 6—REQUIRED FORMS CHECKLIST ACKNOWLEDGEMENT I Response (tabbed per each criterion) 2 Proposer's Statement(per subsection 2-347(h), Monroe County Code) 3 County Forms (& State-mandated provisions) Affidavit Ir 4 Criminal Background Check Consent Form 5 Insurance Requirements Form (incl. Release of Liability &Indemnification Statement) 6 Insurance Agent's Statement(signed by insurance agent) Ir 7 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Ir 8 Minority-, Disadvantaged-,Women-, Veteran-Owned Business or Labor Surplus Area Firm Declaration d 9 Civil Rights Compliance Statement d 10 price Proposal Form I I SEPARATE DOCUMENT UPLOAD: Three (3)years of Financial Statements marked"CONFIDENTIAL" Proposer, states by its check mark in the blank beside the form and by its authorized representative's signature that it has provided the following forms: Company FEIN: 59-1485677 Company Name: G.A. Food Services of Pinellas County, LLC D/B/A (if applicable) GA Foods Company Ownership: Privately Held Years in Business: 51+ Company Address: 12200 32nd Court North St. Petersburg, FL 33716 Company Phone Number: (727)573-2211 Fax: (727)521-7997 Company Web Address: https:Hgafoods.com Number of Employees: 491 Company E-mail: compliance@gafoods.com Management Person Responsible for Direct Contact to County and Services required for this RFP: Name: Diana Bryson Title: Strategic Account Manager Phone Number: (727)310-1890 Email Address: dbryson@gafoods.com The physical business address must be registered as its principal place of business with the Florida Department of State for at least one (1)year prior to the notice of request for bid or proposal. Date: June 20,2025 Signed: ""', c�sL (Signature of Authorized Representative) Debra Silvers, Esq.,Chief Compliance Officer&GC (Name & Title) 37 Page 251 4300 PROPOSER'S STATEMENT Section 2-347(h),Monroe County Code of Ordinances The undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter: SUBMITTED TO: MONROE COUNTY c/o BOARD OF COUNTY COMMISSIONERS 1100 SIMONTON STREET, KEY WEST,FLORIDA 33040 Check One Submitted By: Diana Bryson,Strategic Account Manager ❑ Corporation Name: .A Food Services of Pinellas County, LLC ❑ Partnership G Address: 12200 32ynd Court_North-- � ❑ Individual �� St.Petersburg, FL 33716 .__ Limited Liability Co. City, State,Zip W„ . ® Other y Telephone No. (727)573 2211 ..... - _. ._e. _ .......... Fax No. (727)521-7997 1. State the true, exact, correct and complete name of the partnership, corporation,trade or fictitious name under which you do business and the address of the principal place of business. The correct name of the Proposer is: G.A.Food Services of Pinellas County,LLC ...._.... ---------......-__ ._.......... ......... . ........... ------....................._............_..... ........... .. Fictitious Name:GA Foods m.._W ......� ........ ....... ----------- -...-.. ....................... --- ..-- The address of the principal place of business is: 12200 32nd Court North .._ - ...w._.� .. -_--... ....._ St.Petersburg, FL�33716 ... ... 2. Provide a list of the officers and directors of the entity: Please see attached listing of Governing Board. If Respondent is a corporation,answer the following-- a. Date of Incorporation: ITITmIT, b. State of Incorporation: _-m C. President's Name: d. Vice President's Name: - ...-�......................... _.._._. e. Secretary's Name: f. Treasurer's Name: g. Name and Address of Resident Agent: If Respondent is an individual or a partnership,answer the following-- Not Applicable a. Date of Organization: b. Name,Address and Ownership Units of all Partners/Officers/Directors: C. State whether general or limited partnership: 3. Qualified Disadvantaged Business Enterprise, or Small, Minority-owned, Women- YES NO owned,Veteran-owned Business Enterprise,or labor surplus area firm: If Yes,provide documentation of certification, or other proof of qualification. 4. For Local Preference: Local Business as defined in Section 2-349, Monroe County Code of Ordinances: If Yes,provide documentation or other proof of qualification. YES NO 0 5. If Respondent is operating under a fictitious name,submit evidence of compliance with the Florida Fictitious Name Statute. 38 Page 252 4301 6. Provide a list of the person's or entity's shareholders with five percent(5%)or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company,a list of its members; or,if a solely owned proprietorship,names(s)of owner(s): Please see attached ownership chart, ...........-----------------.......... ............................ 7. Provide the number of years the person or entity has been operating and, if different,the number of years it has been providing the services, goods, or construction services called for in the bid specifications (include a list of similar projects): Q4A. FQQd and"gaemp d under that name for over 46 years;on 10/15/2020,the company name was changed to G.A.Food Services of FROM ca,u,h"rT"-n"M'i;�a—me'TE'T—nU-Fnl57eF�-e7�5i-iTb7( ears, GA Foods as bgen pro�clingjhe same ype3f errices f over 50 ygars.See attached list of similar goiects/references. num w of ter a. Pistt e er o years an un ers at o 'names as your organization operate Services of Pinellas County Inc.was inc2 rp ., g_state of Florida on. L 91 12 1 73 aad o ated — �e , under that name for over 46 years;on 10/15/2020,the company name was changed to G.A. Food Services of years. 8. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFP. Please attach certificate of competency and/or state registration. Please see attached r p Petersburg es_��tive licenses for both our Ft.Lauderdale and St.Pete bu�go.erations,as well ........... ...... .................................... as state registrations. 9. Has the person,principals, entity, or any entity previously owned, operated or directed by any of its officers,major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? YES NO If yes,provide details. ............................-------------------- ........................ ------------------ 10. Are there any judgments,claims,arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers,directors,or general partners? YES NOE] If yes,provide details. ----------------------- ............ ...................------- it. Has the person,principal of the entity,entity,or any entity previously owned, operated or directed by any of its officers,major shareholders or directors,within the last five(5)years,been a party to any lawsuit, arbitration, or mediation with regard to a contract for services,goods or construction services similar to those requested in the specifications with private or public entities? YES [_] NO [Z] If yes,provide details. .................... ............ .............................................---....... ..................... 11 Has the person,principal of the entity,or any entity previously owned,operated or directed by any of its officers,owners,partners,major shareholders or directors,ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? YES [:] NO If yes,provide details. -------- 39 Page 253 4302 13. Whether,within the last five(5)years,the owner,an officer,general partner,principal,controlling shareholder or major creditor of the person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for competitive solicitation. YES F1 NO 0 If yes,provide details. 14. Customer references(minimum of three(3)),including name,current address and current telephone number: See attached customer references. 15. Credit references (minimum of three (3)), including name, current address and current telephone number: See attached credit references. 16. CERTIFICATION OF SEPARATE CONFIDENTIAL UPLOAD: Financial statements for the prior three(3)years for the responding entity or for any entity that is a subsidiary to the responding entity: Confirm„s,eyarate„„u,q-load, YES 0 NO 17. Any financial information requested by the county department involved in the competitive solicitation,related to the financial qualifications,technical competence,the ability to satisfactorily perform within the contract time constraints,or other information the department deems necessary to enable the department and board of county commissioners to determine if the person responding is responsible. Confirm'our understanding,._of the Count 's ability to request,additional information,:_ YES 0 NO The Proposer acknowledges and understands that the information contained in response to this Proposer's Statement shall be relied upon by County in awarding the contract and such information is warranted by Proposer to be true. The discovery of any omission or misstatement that materially affects the Proposer's ability to perform under the contract may cause the County to reject the proposal,and,if after the award,to cancel ad terminate the award and/or contract ..'� June 20,2025 Proposer's Signature Date State of: Florida ._......... _ County of Pinellas I HEREBY CERTIFY The foregoing instrument was sworn to or affirmed before me by means of LN1 physical presence or ❑ online notarization, this 20th day of June , 2025, by Debra Silvers, Esq. (name of person) as Chief Compliance Officer&General Counsel (type of authority) for G.A. Food Services of Pinellas,Coont LLC ....... _.. (name of party on behalf of whom instrument was executed). ®Personally known to me,or❑_Produced identification WITNESS m hand and official seal. 1 ' y I LIC STA E OF FL NOTARY PUBLIC Y 1 ORIDA SEAL OF OFFICE: (Name of Notary Public: Print, Stamp,or Type as Commissioned) AME M mENRy NMry Pubes 40 State o/%rida COMMO MNS72856 Expires 7/26M29 Page 254 4303 COUNTY FORMS& STATE-MANDATED PROVISIONS AFFIDAVIT By signing this Affidavit, Respondent has sworn or affirmed to the following requirements as set forth below: Public Entit F,Crimg.Statement Pursuant to Section 287.133(2)(a), Florida Statutes, as amended from time to time, Respondent hereby certifies and attests that neither it nor its affiliate(s)have been placed on the convicted vendor list following a conviction for a public entity crime.If placed on that list,Respondent must notify the County immediately and is prohibited from providing any goods or services to a public entity;may not submit a bid/proposal on a contract with a public entity for the construction or repair of a public building or public work;may not submit bids/proposals on leases of real property to a public entity;may not be awarded or perform work as a Respondent,supplier, subcontractor, or consultant under a contract with any public entity; and,may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes., as amended from time to time, for Category TWO ($35,000) as may be amended, for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. Respondent hereby acknowledges its immediate and ongoing obligation to notify the County if it is placed on the convicted vendor list. Discriminator ._Vend,or List Respondent hereby acknowledges its continuous duty to disclose to the County if the Respondent or any of its affiliates,as defined by Section 287.134(l)(a),Florida Statutes,are placed on the Discriminatory Vendor List.Pursuant to Section 287.134(2)(a),Florida Statutes: "An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal,or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit bids,proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity." Foreign Gi_fts..-andContracts Respondent hereby acknowledges and agrees it must comply with any applicable disclosure requirements in Section 286.101, Florida Statutes. Pursuant to Section 286.101(7)(b), Florida Statutes: "In addition to any fine assessed under[§286.101(7)(a),Florida Statutes], a final order determining a third or subsequent violation by an entity other than a state agency or political subdivision must automatically disqualify the entity from eligibility for any grant or contract funded by a state agency or any political subdivision until such ineligibility is lifted by the Administration Commission[Governor and Cabinet per§14.202,Florida Statutes] for good cause." Ethics Clause pursuant,to MonroeCounty Ordman,Ge-- 010 „1990 By signing this Affidavit,the Respondent warrants that he/she/it has not employed, retained or otherwise had act on his/her/its behalf any former County officer or employee in violation of Section 2-149,Monroe County Code of Ordinances or any County officer or employee in violation of Section 2-150, Monroe County Code of Ordinances. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee pursuant to Subsection 2-152(b), Monroe County Code of Ordinances. Drug-Free Workplace Respondent in accordance with Section 287.087,Florida Statutes,hereby certifies that Respondent shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 41 Page 255 4304 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection(1). 4. In the statement specified in subsection(1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid,the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes)or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community,or any employee who is so convicted, 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. The person authorized to sign this Affidavit certifies that Respondent complies fully with the above requirements, Yemd_QrCerfiqatio ogarLtiL!,-$grgfipized,,,Cl�wani-es--Lists Respondent agrees and certifies compliance with the following: 1. Section 287.135,Florida Statutes prohibits a company from bidding on,submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725,Florida Statutes,or is engaged in a Boycott of Israel. Section 287.135,Florida Statutes, also prohibits a company from bidding on,submitting a proposal for,or entering into or renewing a contract for goods or services of$1,000,000 or more,that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors Lists which were created pursuant to s. 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria. 1 As the person authorized to sign on behalf of Respondent, 1 hereby certify that the company identified above as "Respondent" is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1,000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List,the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or engaged in business operations in Cuba or Syria. 3. 1 understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the County may be terminated,at the option of the County,if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List or been engaged in business operations in Cuba or Syria. Note: The List are available at the following Department of Management Services Site: httfi.,Zt drns,.,rW,�flQrida.com/busine 5 s _9ppra1L sta prchasin vendor information/convicted sus trended disctiminatory_gg Ala int,s—,ve,,nld.or—,I..i..s ts Non-Collusion Affidavit Respondent by signing this Affidavit, according to law on my oath, and under penalty of perjury, depose and say that the person signing on behalf of the firm of Respondent,the bidder making the Proposal for the project described in the Scope of Work, and that I executed the said proposal with full authority to do so; the prices in this bid have been arrived at independently without collusion,consultation,communication or 42 Page 256 4305 agreement for the purpose of restricting competition,as to any matter relating to such prices with any other bidder or with any competitor;unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and no attempt has been made or will be made by the bidder to induce any other person,partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition;the statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project.- Compliance with Foreign Countries..of Concern pursuant Section„287,.,,138,F S.. Beginning January 1, 2025, the County must not extend or renew any contract that grants access to an individual's personal identifying information unless the Respondent provides the County with an affidavit signed by an authorized representative of the Respondent, under penalty of perjury, attesting that the Respondent does not meet any of the criteria in subparagraphs (2)(a)-(c) of Section 287.138, Florida Statutes, as may be amended. The below box must be completed to satisfy this requirement. Violations of this Section will result in termination of any forthcoming agreement and may result in administrative m d l y„ b Office the Oe of the Attorney General of the State of Florida.san.A.Food Services rs o i_f Pinellas County, l_ds not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern,and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity. Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true. Printed Name: Debra Silvers,Esq. Title: Chief Compliance Officer&General Counsel Signature �'m m ._ � ��� �"� Date June 20.2025 E-VeriP3?Reciuirements_. Effective January 1, 2021, public and private employers, contractors and subcontractors must require registration with, and use of the E-verify system in order to verify the work authorization status of all newly hired employees. Respondent acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of a)All persons employed by Respondent to perform employment duties within Florida during the term of the contract; and b) All persons (including subvendors/subconsultants/subcontractors) assigned by Respondent to perform work pursuant to the contract with the County.The Respondent acknowledges and agrees that use of the U.S. Department of Homeland Security's E-Verify System during the term of the contract is a condition of the contract with the County. By executing this Affidavit, Respondent becomes obligated to comply with the provisions of Section 448.095,Florida Statutes, "Employment Eligibility,"as amended from time to time.This includes, but is not limited to,utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit to Respondent attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Respondent agrees to maintain a copy of such affidavit for the duration of this Agreement.Failure to comply with this paragraph will result in the termination of this Agreement as provided in Section 448.095,Florida Statutes, as amended, and Respondent may not be awarded a public contract for at least one (1)year after the date on which the Agreement was terminated.Respondent will also be liable for any additional costs to County incurred as a result of the termination of this Agreement in accordance with this Section. Antitrust Violations.,._De....nial_or Revocation_under Section 287._1.37,F.S. Pursuant to Section 287.137, Florida Statutes, as may be amended, a person or an affiliate who has been placed on the antitrust violator vendor list(electronically published and updated quarterly by the State of 43 Page 257 4306 Florida) following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal,or reply for any new contract to provide any goods or services to a public entity;may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work;may not submit a bid,proposal,or reply on new leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity. By entering this Agreement, Respondent certifies neither it nor its affiliate(s)are on the antitrust violator vendor list at the time of entering this Agreement. False certification under this paragraph or being subsequently added to that list will result in termination of this Agreement, at the option of the County consistent with Section 287.137,Florida Statutes,as amended. Noncoercive Conduct for Labor or Services As a nongovernmental entity s.�� .�.�.��.��.��.�.�.....0.................-------------- ------- --.._._....._.......__. g ty submitting a proposal, executing, renewing, or extending a contract with a government entity, Respondent is required to provide an affidavit under penalty of perjury attesting that Respondent does not use coercion for labor or services in accordance with Section 787.06,Florida Statutes. As an authorized representative of Respondent, I certify under penalties of perjury that Respondent does not use coercion for labor or services as prohibited by Section 787.06, Fla. Stat.Additionally,Respondent has reviewed Section 787.06,Fla. Stat.,and agrees to abide by same. CountySWended Vendor„List The eligibility of persons to bid for an award of County contract(s), or enter into a contract, may be suspended pursuant to Sec. 2-347(1) of the Monroe County Code of Ordinances. In the event an eligible person is suspended by the County after the contract is awarded, or a suspended person is employed to perform work(e.g. subcontractor in a bid or contract)pursuant to a County contract, same shall constitute a material breach of the contract. The County, in its sole discretion, may terminate the contract with no further liability to the contractor beyond payment of the portion of the contract price that may be due for work satisfactorily completed up to the date of termination, and hereby reserves all other rights and remedies available at law or in equity.By signing this Affidavit,Respondent certifies that he/she/it is not a County-suspended vendor pursuant to Sec. 2-347(1),Monroe County Code. UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING REQUIRED AFFIDAVIT CONTAINING THE ABOVE SWORN ATTESTATIONS AND THAT THE FACTS STATED HEREIN ARE TRUE. " ' June 20, 2025 (Sig ��r zed Representative of Respondent) (Date) � � Si nature of Authorized STATE OF Florida COUNTY OF Pin el l as I HEREBY CERTIFY The foregoing instrument was sworn to or affirmed before me by means of [N physical presence or ❑ online notarization, this nth day of turns,. , 2025, by Debra Silvers, Est .........._... ....-....._(name of person) as Chief Compliance Officer& (type General Counsel of authority, e.g. officer, trustee, attorney in fact) for G.A.Food Services of Pinellas Count LLC -_- ( party —_.., ) i___._,_.... .... Y name of a on behalf f whom instrument �s wa executed . �µ WITNESS my hand and officials MINErrE 14ENRY Nuts OTARY ST �TE OF NOTARY PUBLIC State of Fbrtda FL .�II w SEAL OF OFFICE: . COMM#HH672856 .... . ........ _ m'....:.............Ex .s 7/26 29 (Name of Notary Public: Print, Stamp,or Type as Commissioned) El Personally known to me,or❑ Produced identification Type of ID A 44 Page 258 4307 CONSENT TO CRIMINAL BACKGROUND CHECK Please be aware, a Criminal History Background Check will be run on you pursuant to the County's standard operating procedure and the terms and conditions of this solicitation.Once a contract for services in formed between you and the County, the County may request a Criminal History Background Check (for contracted services/employment purposes) at any time during the term/tenure of your contract for services/employment. I have read the above statement and understand it completely, and I voluntarily agree to it. �s June 20,2025 Proposer's Signature Date Debra Silvers, Esq. Proposer's Printed Name ATTESTATION OF COMPLIANCE—EMPLOYER AUTHORITY : ALL EMPLOYERS are required to annually submit this form attesting to compliance with the provisions of Chapter 435 and Section 430.0402 of the Florida Statutes. The term "employer" means any person or entity required by law to conduct background screenings, including but not limited to, Area Agencies on Aging/Aging and Disability Resource Centers, Lead Agencies, and Service Providers that contract directly or indirectly with the Department of Elder Affairs (DOEA), and any other person or entity which hires employees or has volunteers in service who meet the definition of a direct service provider. See Sections 435.02 and 430.0402, Fla. Slats. A direct service provider is"a person 18 years of age or older who,pursuant to a program to provide services to the elderly, has direct, face-to-face contact with the client's living areas, funds, personal identification information as defined in Section 817.568. The term also includes,but is not limited to, the administrator or a similarly titled person who is responsible for the financial operations of the provider, coordinators, managers, and supervisors of residential facilities, and volunteers, and any other person seeking employment with a provide who is expected to,or whose responsibilities may require him or her to,provide personal care or services directly to clients or have access to client funds, financial matters, legal matters, personal property, or living areas." Section 430.0402(1)(b), Fla. Stat. (2024). As the duly authorized representative of. G.A. Food Services of Pinellas County, LLC located at: 12200 32nd Ct. N.,St. Petersburg, FL 33716 ,under penalty of periury, I, Debra Silvers, Esq. hereby swear or affirm that the above-named employer is in compliance with the provisions of Chapter 435 and Section 430.0402 of the Florida Statutes,regarding level 2 background screenings. ass June 20,2025 Signature of Representati Date 45 Page 259 4308 INSURANCE REQUIREMENTS AND FORMS MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES General Insurance Requirements for Respondents and Subcontractors As a pre-requisite of the work and services governed, or the goods supplied under this contract(including the pre-staging of personnel and material), the Respondent shall obtain, at his/her/its own expense, insurance as specified in the attached schedules,which are made part of this contract. The Respondent will ensure that the insurance obtained will extend protection to all Sub-Contractors engaged by the Respondent. Alternatively, the Respondent may require all Subcontractors to obtain insurance consistent with the attached schedules. The Respondent will not be permitted to commence work governed by this contract(including pre-staging of personnel and material) until satisfactory evidence of the required insurance has been furnished to the County as specified below. Delays in the commencement of work, resulting from the failure of the Respondent to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work commenced on the specified date and time, except for the Respondent's failure to provide satisfactory evidence. The Respondent shall maintain the required insurance throughout the entire term of this contract and any extensions specified in any attached schedules. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the completion of work resulting from the failure of the Respondent to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended,except for the Respondent's failure to maintain the required insurance. The Respondent will be held responsible for all deductibles and self-insured retentions that may be contained in the Respondent's Insurance policies. The Respondent shall provide, to the County, as satisfactory evidence of the required insurance, either: • Certificate of Insurance,or • A Certified copy of the actual insurance policy. The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this contract. All insurance policies must specify that they are not subject to cancellation,non-renewal,material change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. The acceptance and/or approval of the Respondent's insurance shall not be construed as relieving the Respondent from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners,its employees and officials, 1100 Simonton Street, Key West, Florida 33040, will be included as "Additional Insured" on all policies, except for Workers' Compensation. Any deviations from these General Insurance Requirements must be requested in writing on the County prepared form entitled"Request for Waiver of Insurance Requirements" and approved by Monroe County Risk Management. 46 Page 260 4309 Respondent shall obtain and maintain at its own expense the insurance coverages listed within this paragraph prior to commencing service under this Agreement. All insurance requirements provided for in this Agreement shall be subject to annual review. Depending on the extent of contractual obligations incurred by the Respondent, the below insurances will be required. Insurances can be altered via written waiver by County's Risk Manager, if required. The Respondent must keep in full force and effect the insurance described during the term of this Agreement. If the insurance policies originally purchased that meet the requirements are canceled, terminated, or reduced in coverage, then the Respondent must immediately substitute complying policies so that no gap in coverage occurs. Copies of current policy certificates shall be filed with the Monroe County Risk Department or MCFR whenever acquired,amended, and annually during the term of this Agreement. Prior to execution of this Agreement, Respondent shall furnish the County Certificates of Insurance indicating the minimum coverage limitations in the following amounts: a) WORKERS COMPENSATION AND EMPLOYER'S LIABILTIY INSURANCE. Where applicable, coverage to apply for all employees at the minimum statutory limits as required by Florida Law, and Employee's Liability coverage in the amount of$100,000.00 bodily injury by accident, $500,000.00 bodily injury by disease, policy limits, and $100,000.00 bodily injury by disease, each employee. b) COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE. Motor vehicle liability insurance, including applicable no-fault coverage, with limits of liability of not less than $300,000.00 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. If single limits are provided, the minimum acceptable limits are $200,000.00 per person, $300,000.00 per occurrence,and$100,000.00 property damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles. c) COMMERCIAL GENERAL LIABILITY. Commercial general liability coverage with limits of liability of not less than $500,000.00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Such coverage must include,as a minimum:Premises Operations, Products and Completed Operations, Blanket Contractual Liability, and Personal Injury Liability. An Occurrence Form policy is preferred.If coverage is provided on a Claims Made policy,its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve(12)months following the acceptance of work by the County. d) CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the County at the time of execution of this Agreement and certified copies provided if requested. The underwriter of such insurance shall be qualified to do business in the State of Florida. The insurance coverage shall be primary insurance with respect to the County, its officials, employees, agents, and volunteers. Failure of Respondent to comply with the insurance requirements of this section shall be cause for immediate termination of this Agreement. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS, 1100 SIMONTON STREET, KEY WEST, FLORIDA 33040, MUST BE NAMED AS ADDITIONAL INSURED AND CERTIFICATE HOLDER ON ALL POLICIES EXCEPT WORKER'S COMPENSATION. In the event that the Respondent subcontracts any or all of the work in this project to any third party, the Respondent specifically agrees to identify the County as an additional insured on all insurance policies required by the County. In addition, the Respondent specifically agrees that all agreements or contracts of any nature with his subcontractors shall include the County as additional insured. INDEMNIFICATION& RELEASE OF LIABILITY Notwithstanding any minimum insurance requirements prescribed elsewhere in this solicitation, Proposer shall defend, indemnify, and hold the COUNTY, and the COUNTY's elected and appointed officers and employees, harmless from and against (1) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury 47 Page 261 4310 (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against,initiated with respect to,or sustained by, any indemnified party by reason of,or in connection with: (A) any activity of Proposer or any of its employees, agents, contractors or other invitees during the solicitation process and any ensuing agreement, (B) the negligence or recklessness, intentional wrongful misconduct, errors or other wrongful act or omission of Proposer or any of its employees, agents, sub-contractors or other invitees, or (C) Proposer's default in respect of any of the obligations that it undertakes during the solicitation process and under the term of any ensuing agreement,except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise solely from the intentional or negligent acts or omissions of the COUNTY or any of its employees, agents, contractors or invitees (other than Proposer). Nothing contained herein is intended, nor may be construed, to waive County's rights and immunities under the common law or Section 768.28, Florida Statutes, as amended from time to time;nor will anything included herein be construed as consent to be sued by any third parties in any matter arising out of this solicitation or ensuing agreement. To the extent considered necessary by the Contract Manager, any sums due Proposer under an ensuing agreement may be retained by the County until all of the County's claims subject to this indemnification obligation have been settled or otherwise resolved,and any amount withheld is not subject to payment of interest by the County.Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during or after the term of an ensuing agreement, and the rights and immunities reserved to the County, this section will survive the expiration of the term of the ensuing agreement or any earlier termination of same. PROPOSER'S STATEMENT I understand the insurance that will be mandatory if awarded the contract and will comply in full with all of the requirements herein. I fully accept the indemnification and hold harmless and duty to defend as set out in this proposal. G.A. Food Services of Pinellas County, LLC { _ �g June 20,2025 PROPOSER Signature Date 48 Page 262 4311 CI ient#: 1458462 GAFOO D DATE(MMIDDIYYYY) ACORDTM CERTIFICATE OF LIABILITY INSURANCE 1 3/17/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: USI Insurance Srvcs -Indiana PHONE FAX 317 689-8422 A/C,No,Ext: A/C,No 9910 Dupont Circle Dr. E,Ste 120 E-MAIL ADDRESS: Fort Wayne, IN 46825 INSURER(S)AFFORDING COVERAGE NAIC# 317 689-8420 INSURER A:Pennsylvania lvania Manufacturers Assoc.Ins. 12262 INSURED INSURER B:AXIS Surplus Insurance Company 26620 G.A. Food Services of Pinellas GuideOne National Insurance Company 14167 INSURER C: p Y County, LLC; 12200 32nd Ct., North Federal Insurance Company 20281 INSURER D: p Y Saint Petersburg, FL 33716 Hanover Insurance Company 22292 INSURER E: p Y INSURER F: Manufacturers Alliance 36897 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MMIDDIYYYY MMIDDIYYYY A X COMMERCIAL GENERAL LIABILITY 3025000298901 3/15/2025 03/15/2026 EACH OCCURRENCE $1 OOO 000 CLAIMS-MADE F_X] OCCUR PREMISESOEa occur°nce $100,000 X BI/PD MED EXP(Any one person) s5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- POLICY JECT LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: $ F AUTOMOBILE LIABILITY 1525750298901A 3/15/2025 03/15/202 (Ea acciden SINGLE LIMIT $2,000,000 X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident) ccident $ B UMBRELLA LIAB OCCUR P00100079730304 3/15/2025 03/15/2026 EACH OCCURRENCE s2,000,000 X EXCESS LIAB X CLAIMS-MADE AGGREGATE s2,000,000 DED RETENTION$ $ A WORKERS COMPENSATION 2025750298901 3/15/2025 03/15/2026 X STATUTE EERH AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $1 000 000 OFFICER/MEMBER EXCLUDED? NIA (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C 2nd Layer Excess 56000299703 3/15/2025 03/15/2026 $2,000,000 D 3rd Layer Excess 79892909 3/15/2025 03/15/2026 $10,000,000 E Emply Dishonesty BDYH44261004 12/01/2024 12/01/2025 $3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) Additional Named Insureds: Linden Ventures, LLC;Jaguar Borrower, LLC;Jaguar Intermediate, LLC; Clossman Catering, LLC. Workers Comp applies to the following states:AR,AZ, CA, CO, FL, GA, IL, IN, KY, LA, MA, MI, MO, NC, NJ, PA, SC,TN, TX, OH, NY,VA. Cyber Liability:Travelers Casualty&Surety Co. of America; NAIC#31194, Policy#107547037, Term 12/01/2024 12/01/2025; Limits$5,000,000, Deductible-$25,000 (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION Monroe Count BOCC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1100 Simonton St, 2nd Floor ACCORDANCE WITH THE POLICY PROVISIONS. Key West, FL 33040-0000 AUTHORIZED REPRESENTATIVE ©1988-2016 ACORD CORPORATION.All rights reserved. ACORD 26(2016/03) 1 of 2 The ACORD name and logo are iedWeQmarks of ACORD 4312 #S48513382/M48512232 BLKZP DESCRIPTIONS (Continued from Page 1) Monroe County BOCC is included as an additional insured as it relates to the General and Automobile Liability in accordance with the policy terms and conditions. Bayshore Manor is named as an additional insured as it relates to General Liability and Automobile Liability in accordance with the policy terms and conditions. SAGITTA 26.3(2016/03) 2 of 2 Page 264 4313 #S48513382/M48512232 INSURANCE AGENT'S STATEMENT I have reviewed the above requirements with the proposer named above. The following deductibles apply to the corresponding policy. POLICY DEDUCTIBLES General Liability 3025000298901 n/a Auto Liability 1525750298901 Liability deductible$200,000 Excess Liability P00100079730304 n/a Workers Compensation 2025000298901 n/a 2nd Layer Excess Liability 56000299703 n/a Liability policies are x Occurrence Claims Made USI Insurance Services 06/12/25 Insurance Agency Signdft�re Date 49 Page 265 4314 Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion Prospective Contractor's Covered Transactions (1) The prospective contractor of the County as sub-recipient of state and federal grant funding certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the County's prospective contractor is unable to certify to the above statement, the prospective contractor shall attach an explanation to this form. PROSPECTIVE CONTRACTOR: G.A. Food Services of Pinellas County, LLC By " i �9� Monroe County Signature Recipient's Name Debra Silvers, Esq.,Chief Compliance Officer&GC Older Americans Act Contract No. 2529 Name and Title Division Contract Number 12200 32nd Court North Street Address St. Petersburg, FL 33716 City, State, Zip June 20,2025 Date 50 Page 266 4315 ui" � 1� �r�IVlIIV Minority-.Disadvantaged-,Women-. Veteran-Owned Business. or Labor Surplus Area Firm Declaration G.A. Food Services of Pinellas County, LLC a proposer seeking a contract from Monroe County during the completion of work associated with the below indicated project(Check one, or indicate N/A for not applicable). N/A is a minority business enterprise, as defined in Section 288.703, Fla. Stat., or N/A is a Disadvantaged Business Enterprise as defined in 49 C.F.R.Part 26; or N/A is a small businesses, minority businesses,women's business enterprises,veteran- owned businesses, and labor surplus area firm, as listed by U.S. Department of Labor's list, or Florida portal: https://vendor.myfloridamarlcetplace.com/search/vendor). [Compliance with 2 C.F.R. §200.321]. F.S. 288.703(3) "Minority business enterprise" means any small business concern as defined in subsection (6)(see below)which is organized to engage in commercial transactions,which is domiciled in Florida, and which is at least 5 1-percent-owned by minority persons who are members of an insular group that is of a particular racial, ethnic, or gender makeup or national origin, which has been subjected historically to disparate treatment due to identification in and with that group resulting in an underrepresentation of commercial enterprises under the group's control, and whose management and daily operations are controlled by such persons.A minority business enterprise may primarily involve the practice of a profession. Ownership by a minority person does not include ownership which is the result of a transfer from a nonminority person to a minority person within a related immediate family group if the combined total net asset value of all members of such family group exceeds$1 million.For purposes of this subsection,the term "related immediate family group"means one or more children under 16 years of age and a parent of such children or the spouse of such parent residing in the same house or living unit. F.S 288.703(6)"Small business"means an independently owned and operated business concern that employs 200 or fewer permanent full-time employees and that,together with its affiliates,has a net worth of not more than$5 million or any firm based in this state which has a Small Business Administration 8(a) certification. As applicable to sole proprietorships, the $5 million net worth requirement shall include both personal and business investments. (Contractor may refer to F.S.288.703 for more information.) Contractor Grant Sub-Recipient: Monroe County Federal/State Contract: June 20,2025 Signature Date Older Americans Act Contract No. 2529 Print Name: Debra Silvers, Esq. Printed Name: Title: Chief Compliance Officer&General Counsel Title/OMB Department: (VERIFIED) Address: 12200 32nd Court North Verified via: https;//osd.dms.myflorida.com/directories City/State/Zip St. Petersburg, FL 33716 51 Page 267 4316 CIVIL RIGHTS COMPLIANCE STATEMENT Civil Rights Act of 1964, Title VI and VII A. The Provider hereby certifies that there will be no discrimination against any employee or person served on account of race, color, sex, religious background, ancestry, or national origin in its performance of the food service Contract. B. The Provider hereby certifies that it shall comply with Title VI of the Civil Rights Act of 1964 (42 USA 2000d) in regard to persons served, and the regulations issued pursuant thereto (45 CFR, Part 80). C. The Provider hereby certifies that it shall comply with Title V11 of the Civil Rights Act of 1964 (42 USC 20003) in regard to employees or applicants for employment, and nay regulations issued pursuant thereto. D. It is expressly understood that upon receipt of evidence of such discrimination, the Monroe County Nutrition Program, Alliance for Aging, and/or the Department of Elder Affairs shall have the right to terminate the food service agreement automatically and without penalty to any governmental entity. PROVIDE WRITTEN STATEMENT OF COMPLIANCE WITH THE ABOVE OR EXECUTE BELOW June 20,2025 Signature Date Debra Silvers, Esq.,Chief Compliance Officer&General Counsel Print Name and Title 52 Page 268 4317 PRICE PROPOSAL FORM FOOD SERVICE MEAL CATERING BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS The undersigned, having carefully examined the work, specifications, RFP documents, and addenda thereto, and other Contract Documents for the services of. Food (Meal) Catering for the Monroe County Social Services ("MCSS")Nutrition Program,and having become familiar with all local conditions including labor affecting the cost thereof, and having familiarized himself/herself/itself with material availability, Federal, State, and Local laws, ordinances, rules and regulations affecting performance of the work, does hereby propose to furnish all labor, superintendents, tools, material, equipment, transportation services, and all incidentals necessary to perform and complete said work and work incidental hereto,in a workman-like manner,in conformance with specifications, and other contract documents including Addenda issued thereto. The undersigned further certifies that he/she/it has been given the opportunity to personally inspect the actual location(s) of where the services/work is to be performed, together with the local sources of supply and that he/she/it understands the conditions under which the services/work is to be performed. ***PROPOSER MUST DEMONSTRATE HOW THIS PRICE RESPONSE IS CONSISTENT WITH CURRENT INDUSTRY PRICING FOR THE SAME OR SIMILAR SERVICES*** 1. Average Cost per Meal (all meals of all types): $ 5.08 Amount in Writing Five Dollars and 081100 Cents 2. Breakdown of Average Meal Cost: Labor 4 % Food 49 % Supplies,including disposables 5 % Transportation 25 % Overhead 18 % I acknowledge receipt of Addenda No.(s): No. 1 Dated 06/13/2025 No. Dated June 20,2025 (Signature of Authorzed presentative of Respondent) (Date) Debra Silvers, Esq. (Print Name) 53 Page 269 4318 ATTACHMENT 4—FOOD SPECIFICATIONS AND NUTRITIONAL ANALYSIS NOTE: ALL FOOD SPECIFICATIONS AND NUTRITIONAL ANALYSIS REQUIREMENTS ARE PROVIDED IN THE LATEST EDITION OF THE FLORIDA DEPARTMENT OF ELDER AFFAIRS MANUAL. Conformity to the standards included in this(Attachment 4)will be assured by planning menus using the criteria included herein. Attestation Statements Caterer: G.A. Food Services of Pinellas County, LLC Date: June 20, 2025 Registered/Licensed Dietician's Name (please print): Kiana Ward, RDN, LDN RD's Contact Phone Number: 1-800-852-2211, ext. 319 la%,6 thitthe attached menus have been analyzed with computer software programming using MS Dynamics20 vvith hrFnnrlc (software). These menus meet the Department of Elder Affairs guidelines as outlined in Chapter 5 of the 2023 DOEA Programs and Services Handbook (https://allianceforag n�..or/p-content/uploads/2023-Chapter-5-Older-Americans-Act-Title-IIIC.Idf) and Computer-Assisted Menu Development requirements with the following specifics— • These menus provide 33 113% of the Daily Recommended Dietary Allowance per meal using the reference intakes for 5 1+year-old adults, • Analysis must include: Calories, Protein, Fat, Fiber, Calcium, Zinc, Sodium, Potassium, Magnesium, Vitamins B6, B 12, C, and A. • Adequate amounts must be provided daily of Calories, Protein, Fat, Fiber, Calcium, Vitamin B6 and Vitamin C. • Items that provide the following target nutrients should be identified on the menu. Vitamin C—must provide at least 25 mg per meal. • Vitamins A and B12, Zinc, Magnesium, Sodium and Potassium may be averaged over one week; however, no individual meal shall exceed 1000 mg of Sodium. • Vitamin A—must provide an average of 233 ug per day over the course of a week. I have confirmed that these menus comply with the current Dietary Guidelines for Americans. A�a fKD,LDN ND8172 Registered/Licensed Dietitian Signature State of Florida License Number This form should be attached to signed menus for submission to Alliance for Aging, Inc. for approval. 57 Page 270 4319 �e.400 RFP-592— Food Service Meal Catering for Nutrition Program Senior Nutrition Program For: Monroe County Board of County Commissioners 6� floloids". ' j R K � 4 � Page 271 4320 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: January 21, 2025 TO: Sheryl Graham, Director Social Services ATTN: Lourdes Francis, Administrator Social Services Kim Wilkes Wean, Sr. Administrator Social Services FROM: Liz Yongue, Deputy Clerk SUBJECT: January 15, 2025 BOCC Meeting The following item has been executed and added to the record: C13 Contract No. AA2529 between the Alliance for Aging, Inc. ("Alliance") and Monroe County Board of County Commissioners that reflects a new grant agreement for the period of 01/01/2025 to 12/31/2025 and provides an award in the amount of$719,281.00 sourced from Older Americans Act funding. This ratification is made retroactively effective as of January 1, 2025. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 4321 Contract Number AA2529 ALLIANCE FOR AGING, INC. STANDARD CONTRACT OLDER AMERICANS ACT THIS CONTRACT is entered into between the Alliance for Aging,Inc.,hereinafter referred to as the"Alliance,"and Monroe County Board of County Commissioners, Social Services/ln-Home Services, hereinafter referred to as the"Provider", and collectively referred to as the"Parties." The to contractor for this purpose may designate a vendor,sub-grantee or sub-recipient, the status to be further identified in ATTACHMENT 11, Exhibit-2 as necessary. WITNESSETH THAT: WHEREAS,the Alliance has established through the Area Plan on Aging that it is in need of certain services as described herein-, and WHEREAS,the Provider has demonstrated that it has the requisite expertise and ability to faithfully perform such services as an independent contractor of the Alliance. NOW THEREFORE, in consideration of the services to be performed and payments to be made, together with the mutual covenants and conditions hereinafter set forth,the Parties agree as follows: 1. Purpose of Contract The purpose of this contract is to provide services in accordance with the terms and conditions specified in this contract including all attachments and exhibits which constitute the contract document. 2. Incorporation of Documents within the Contract This contract incorporates by reference attachments,proposal(s),Provider's Service Provider Application, and the current DOEA Programs and Services Handbook (the "Handbook"). Any and all contracts or agreements executed between the Provider and the Alliance during the effective period of this contract shall be governed in accordance with the applicable laws and statutes. 3. Term of Contract This contract shall begin on January 1,2025,or on the date on which the contract has been signed by the last party required to sign it,whichever is later. It shall end at midnight,local time in Miami, Florida,on December 31,2025,unless renewed or extended as provided herein. 4. Contract Amount The Alliance agrees to pay for contracted services according to the terms and conditions of this contract in an amount not to exceed$719,281.00 subject to the availability of funds. Any costs or services paid for under any other contract or from any other source are not eligible for payment under this contract. 5. Renewals By mutual agreement of the parties, the Alliance may renew the contract for five additional one-year periods. Contingent upon satisfactory performance evaluations by the Alliance and the availability of funds. Any renewal is subject to the same terms as the original contract,and any amendments,with the exception of establishing unit rates which is described further in this section. The original contractual unit rates are set forth in the bid proposal and reply. Requests to change the original contractual established rates are provided for in Attachment 1.Section IV.G of this contract. This contract may be extended upon mutual agreement for one extension period not to exceed six months to ensure continuity of service. Services provided under this extension will be paid for out of the succeeding agreement amount. 6. Compliance with Federal Law 6.1 This contract contains federal funds. The following shall apply: 6.1.1 The Provider shall comply with the provisions of 45 CFR 74 and/or 45 CFR 92, and other applicable regulations. Page 1 of 72 4322 Contract Number AA2529 6.1.2 If this contract contains federal funds and is over$100,000.00,the Provider shall comply with all applicable standards,orders,or regulations issued under s.306 of the Clean Air Act as amended(42 U.S.C.7401,et seq.), s.508 of the Federal Water Pollution Control Act as amended(33 U.S.C. 1251,et seq.),Executive Order 11738, as amended, and where applicable Environmental Protection Agency regulations 40 CFR 30. The Provider shall report any violations of the above to the Alliance. 6.13 The Provider,or agent acting for the Provider,may not use any federal funds received in connection with this contract to influence legislation or appropriations pending before the Congress or any State legislature. The Provider must complete all disclosure forms as required, specifically the Certification of Assurances Attachment,which must be completed and returned with this signed contract. 6.1.4 In accordance with Appendix A to 2 CFR 215,the Provider shall comply with Executive Order 11246, Equal Employment Opportunity, as amended by Executive Order 11375 and others, and as supplemented in Department of Labor regulation 41 CFR 60 and 45 CFR 92, if applicable. 6.1.5 A contract award with an amount expected to equal or exceed $25,000.00 and certain other contract awards shall not be made to parties listed on the government-wide Excluded Parties List System, in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 and 12689, "Debarment and Suspension." The Excluded Parties List System contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. The Provider shall comply with these provisions before doing business or entering into subcontracts receiving federal funds pursuant to this contract. The Provider shall complete and sign the Certification and Assurances Attachment prior to execution of this contract. 6.2 The Provider shall not employ an unauthorized alien. The Alliance shall consider the employment of unauthorized aliens a violation of the Immigration and Nationality Act(8 U.S.C. 1324 a) and the Immigration Reform and Control Act of 1986(8 U.S.C. 1101). Such a violation shall be cause for unilateral cancellation of this contract by the Alliance. 63 If the Provider is a non-profit provider and is subject to Internal Revenue Service (IRS) tax exempt organization reporting requirements(filing a Form 990 or Form 990-N)and has its tax exempt status revoked for failing to comply with the filing requirements of the 2006 Pension Protection Act or for any other reason, the Provider must notify the Alliance in writing within thirty(30)days of receiving the IRS notice of revocation. 6.4 The Provider shall comply with Title 2 CFR Part 175 regarding Trafficking in Persons. 6.5 Unless exempt under 2 CFR Part 170.1 10(b), the Provider shall comply with the reporting requirements of the Transparency Act as expressed in 2 CFR 170. 6.6 To comply with Presidential Executive Order 12989 and State of Florida Executive Order Number I 1-116, Provider agrees to utilize the U.S. Department of Homeland Security's E-verify system to verify the employment of all new employees hired by Provider during the contract term. Provider shall include in related subcontracts a requirement that subcontractors and/or vendors performing work or providing services pursuant to the state contract utilize the E-verily system to verify employment of all new employees hired by the subcontractor and/or vendor during the contract term.Providers meeting the terms and conditions of the E-Verify System are deemed to be in compliance with this provision. 7. Compliance with State Law 7.1. This contract is executed and entered into in the State of Florida,and shall be construed, perfon-ned and enforced in all respects in accordance with Florida law, including Florida provisions for conflict of laws. 7.2. The Provider shall comply with the requirements of s.287.058,Florida Statutes("F.S.")as amended. 7.2.1. The Provider shall provide units of deliverables, including reporting, findings,and drafts,as specified in this contract,which the Contract Manager must receive and accept in writing prior to payment. 7.2.2. The Provider shall comply with the criteria and final date by which such criteria must be met for completion of this contract as specified in ATTACHMENT 1, Section 111. Method of Payment. 7.2.3. The Provider shall submit bills for fees or other compensation for services or expenses in sufficient detail for a proper pre-audit and post-audit. Page 2 of 72 4323 Contract Number AA2529 7.2.4. If itemized payment for travel expenses is permitted in this contract,the Provider will submit bills for any travel expenses in accordance with s. 112.061, F.S.,or at such lower rates as may be provided in this contract. 7.2.5. The Provider shall allow public access to all documents, papers, letters,or other public records as defined in subsection 119.01 l(I 2), F.S., made or received by the Provider in conjunction with this contract except for those records which are made confidential or exempt by law. The Provider's refusal to comply with this provision shall constitute an immediate breach of contract for which the Alliance may unilaterally terminate the contract. 7.3. If clients are to be transported under this contract,the Provider shall comply with the provisions of Chapter 427,F.S., and Rule 41-2,Florida Administrative Code("F. A.C."). 7.4. Subcontractors and/or vendors who are on the discriminatory vendor list may not transact business with any public entity,in accordance with the provisions of s.287.134, F.S. 7.5. The Provider will comply with the provisions of s. 11.062, F.S., and s. 216.347,F.S.,which prohibit the expenditure of contract funds for the purpose of lobbying the legislature,judicial branch or a state agency. 7.6. In accordance with Section 287.135 F.S.,any Contractor on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List(Lists),created pursuant to Section 215.473 F.S.and 215.4725,F.S.,or is engaged in a boycott of Israel,or is engaged in business operations in Cuba or Syria, is ineligible to enter into or renew a contract with the Department for goods or services of$1,000,000 or more.Pursuant to Section 287.135 F.S.,the Alliance may terminate this contract if the Provider is found to have submitted a false certification of its status on the Lists or has been placed on the Lists or is engaged in a boycott of Israel or has been engaged in business operations in Cuba or Syria. Further, the Provider is subject to civil penalties,attorney's fees and costs and any costs for investigations that led to the finding of false certification.The Provider shall complete and sign the Certifications and Assurances Attachment,prior to the execution of this contract. 8. Background Screening The Provider shall comply with and ensure subcontractors are in compliance with the requirements of s. 430.0402 and Chapter 435, F.S., as amended, regarding background screening for all persons who meet the definition of a direct service provider and who are not exempt from the Department's level 2 background screening pursuant to s.430.0402(2)-(3), F.S. The Provider must also comply with any applicable rules promulgated by the Department and the Agency for Health Care Administration regarding implementation of s. 430.0402 and Chapter 435, F.S. To demonstrate compliance with this provision,Provider shall submit to the Alliance,the Background Screening Affidavit of Compliance(Screening Form)upon thirty(30)days of execution of this contract. Should the Alliance have a completed Screening Form on file for the Provider, a new Screening Form will be required every twelve(12) months. 8.1 Further information concerning the procedures for background screening is found at Laff4i rs.state.fl.us/doea/back 2 V, 8.2 Background Screening Affidavit of Compliance ® To demonstrate compliance with this contract, the Provider shall submit ATTACHMENT D, Background Screening Affidavit of Compliance annually as part of his contract. 9. Grievance and Complaint Procedures 9.2 Grievance Procedures The Provider shall comply with and ensure subcontractor and/or vendors compliance with the Minimum Guidelines for Recipient Grievance Procedures,Appendix D,of the Handbook,to address complaints regarding the termination, suspension or reduction of services,as required for receipt of funds. 9.1. Complaint Procedures The Provider shall develop and implement complaint procedures and ensure that subcontractors and/or vendors develop and implement complaint procedures to process and resolve client dissatisfaction with services. Complaint procedures shall address the quality and timeliness of services,provider and direct service worker complaints,or any other advice related to complaints other than termination,suspension or reduction in services that require the grievance Page 3 of 72 4324 Contract Number AA2529 process as described in Appendix D, of the Handbook. The complaint procedures shall include notification to all clients of the complaint procedure and include tracking the date, nature of complaint, the determination of each complaint,and the follow-up with the client to ensure satisfaction with the resolution 10. Public Records and Retention 10.1. By execution of this contract, Provider agrees to all provisions of Chapter 119, F.S.,and any other applicable law,and shall: 10.1.1.Keep and ►maintain public records required by the Department to perform the contracted services. 10.1.2. Upon request from the Alliance or the Department®s custodian of public records, provide the Alliance or the Department a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119. F,S., or as otherwise provided by law. 10.1.3. Ensure that public records that are exempt, or confidential and exempt, from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Provider does not transfer the records to the Alliance or the Department. 10.1.4. Upon completion of the contract, the Provider will either transfer, at no cost to the Alliance,all public records in possession of the Provider, or will keep and maintain public records required by the Department. If the Provider transfers all public records to the Department upon completion of the contract, the Provider shall destroy any duplicate public records that areexempt, or confidential and exempt, from public records disclosure requirements. If the Provider keeps and►maintains public records upon completion of the contract,the Provider shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to the Department in a format that is compatible with the information technology systems of the Depart►raent. 10.2 The Alliance may unilaterally cancel this contract,notwithstanding any other provisions of this contract, for refusal by the Provider to comply with ATTACHMENT I of this contract by not allowing public access to all documents, papers,letters,or other material made or received by the Provider in conjunction with this contract,unless the records are exempt,or confidential and exempt,from s.24(a)of Article I of the State Constitution and s. 11 9X(I),RS. IFTHE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Public Records Coordinator Florida Department of Elder Affairs 4040 Esplanade Way Tallahassee, Florida 32399 850-414-2342 10.3 Upon termination of this contract, whether for convenience or for cause as detailed in this contract, the Provider and subcontractors shall, at no cost to the Alliance,transfer all public records in their possession to the Alliancet and destroy any duplicate public records that are exempt,or confidential and exempt,from public records disclosure requirements. All records stored electronically shall be provided to the Alliance in a format that is compatible with the information technology systems of the Alliance. 11. Audits,Inspections,Investigations,Public Records and Retention 11.1. The Provider shall establish and maintain books,records and documents(including electronic storage media) sufficient to reflect all assets,obligations,unobligated balances,income, interest and expenditures of funds provided by the Alliance under this contract. The provider shall adequately safeguard all such assets and assure they are used solely for the purposes authorized under this contract. Whenever appropriate, financial information should be related to perforinance and unit cost data. 11.2. The Provider shall retain all client records,financial records,supporting documents,statistical records,and any other documents(including electronic storage media)pertinent to this contract for a period of six(6)years after completion Page 4 of 72 4325 Contract Number AA2529 of the contract or longer when required by law. In the event an audit is required by this contract, records shall be retained for a minimum period of six(6)years after the audit report is issued or until resolution of any audit findings or litigation based on the terms of this contract,at no additional cost to the Alliance. 11.3. Upon demand, at no additional cost to the Alliance, the Provider will facilitate the duplication and transfer of any records or documents during the required retention period in Paragraph 12.2. 11A. The Provider shall assure that the records described in this section shall be subject at all reasonable times to inspection, review,copying,or audit by Federal,State,or other personnel duly authorized by the Alliance. 1 L5. At all reasonable times for as long as records are maintained, persons duly authorized by the Alliance, DOEA and Federal auditors, pursuant to 45 CFR Part 75, shall be allowed full access to and the right to examine any of the Provider's contracts and related records and documents pertinent to this specific contract, regardless of the form in which kept. 11.6. The Provider shall provide a financial and compliance audit to the Alliance as specified in this contract and ensure that all related third-party transactions are disclosed to the auditor. 11.7. The Provider shall comply and cooperate immediately with any inspections,reviews,investigations,or audits deemed necessary by the office of the DOEA's Inspector General pursuant to s. 20.055,F.S. Provider further agrees that it shall include in related subcontracts a requirement that subcontractors and/or vendors performing work or providing services pursuant to this contract agree to cooperate with the Alliance or Inspector General in any investigation, audit,inspection,review,or hearing pursuant to s. 20.055(5), F.S. 12. Nondiscrimination-Civil Rights Compliance 12.1 The Provider shall execute assurances in ATTACHMENT VI that it will not discriminate against any person in the provision of services or benefits under this contract or in employment because of age,race,religion,color,disability, national origin, marital status or sex in compliance with state and federal law and regulations. The Provider further assures that all contractors,subcontractors,vendors,sub-grantees,or others with whom it arranges to provide services or benefits in connection with any of its programs and activities are not discriminating against clients or employees because of age,race,religion,color,disability,national origin,marital status or sex. 12.2 During the term of this contract,the Provider shall complete and retain on file a timely,complete and accurate Civil Rights Compliance Checklist attached to this contract. 123 The Provider shall establish procedures pursuant to federal law to handle complaints of discrimination involving services or benefits through this contract. These procedures will include notifying clients,employees,and participants of the right to file a complaint with the appropriate federal or state entity. 12.4 If this contract contains federal funds,these assurances are a condition of continued receipt of or benefit from federal financial assistance,and are binding upon the Provider,its successors,transferees,and assignees for the period during which such assistance is provided. The Provider further assures that all subcontractors,vendors,or others with whom it arranges to provide services or benefits to participants or employees in connection with any of its programs and activities are not discriminating against those participants or employees in violation of the above statutes,regulations, guidelines, and standards. In the event of failure to comply, the Provider understands that the Alliance may, at its discretion,seek a court order requiring compliance with the terms of this assurance or seek other appropriate judicial or administrative relief,including but not limited to,termination of and denial of further assistance. 13® Monitoring by the Alliance for ►gin 13.1 'rhe Provider shall permit persons dul) authorized by the Alliance to inspect and copy any records,papers,documents, facilities, goods and services of the Provider which are relevant to this contract, and to interview any clients, employees and subcontractor employees of the Provider to assure the Alliance of the satisfactory performance of the terms and conditions of this contract. Following such review, the Alliance will provide a written report of its findings to the Provider, and where appropriate, the Provider shall develop a Corrective Action Plan (CAP). The Provider hereby Page 5 of 72 4326 Contract Number AA^2529 agrees to correct all deficiencies identified in the CAP in u6mely manner as determined by the Contract K8enogcr. Failure m comply with the CAP shall subject the Provider m enforcement actions oadescribed in this Contract. 132 The Alliance will perform administrative, fiscal,and programmatic monitoring of the provider to ensure contractual compliance, fiscal accountability,programmatic performance,and compliance with applicable state and 8dum| laws and regulations. The Provider will supply progress nrpnrts, including data reporting requirements os specified by the Alliance wrthe Department to be used for monitoring progress or performance of the contractual services. Examples of review criteria on: surplus/deficit reports, independent oodita, im,emui unntvm}+, reimbursement regueam, subcontractor monitoring,targeting,program eligibility,outcome measures,service provision to clients,data integrity, client satisfaction,and client file reviews. 13.3 Service Cost Reports(SCR)—The Provider shall submit a SCR mthe Alliance annually,but nw later than ninety(9O) calendar days after the Provider Fiscal Year ends. The SCR shall reflect the actual costs ofproviding each service hy program for the preceding contract year. Costs associated with services provided under this contract shall only include allowable direct and indirect costs as defined by applicable state law.Failure to submit an accurate SCR no later than ninety(9O)calendar days after the Provider Fiscal Year End may result in withholding invoice payment.l[the Provider desires tnrenegotiate its reimbursement rates, the Provider shall make o request inwriting to the Alliance, with the inclusion of Unit Cost Methodology, in accordance with the AUiomuu`m approved Reimbursement Rate Review Policy,which is incorporated byreference. 14. Provision of Services The Provider shall provide the services referred to in ATTACHMENT VI I in the manner described in the Handbook and the procurement documents leading tn this contract. (nthe event wfo conflict between the Service Provider Application and this contract,the contract language prevails. 15- Coordinated Monitoring with Other Agencies If the Provider receives direct,or pass through funding from one nrmore other State nr Florida human service agencies, in addition m the Department n[Elder Affairs funding passed through the Alliance, itis expected that the provider cooperates with all monitors, inspectors,and/or investigators should a state agency joint inquiry or investigation begin. 16. Indemnification The Provider shall indemnify,save,defend,and hold harmless the Department and the Alliance and its agents and employees from any and all claims,demands, actions,causes of action of whatever nature or character, arising out of or by reason of the execution of this agreement or performance of the services provided for herein. It is understood and agreed that the Provider ia not required tn indemnify the Alliance for claims,demands,actions or causes of action arising solely out of the /kUiwoce`aoeg|iguoc*. 17- Insurance and Bonding 17.1 Provider must provide continuous adequate liability insurance and worker's compensation insurance coverage,during the existence of this contract, and during any renewal(s)or extension(s) of it. The Alliance shall be included oson additional insured nnthe provider's liability insurance policy mr policies and a copy nf the Certificate wfInsurance shall be provided annually or when any changes occur. The Provider accepts Mu|| responsibility for identifying and determining the typc(s)and extent ofliability insurance necessary toprovide rcnaonn6|e financial protections for the Provider and the clients to be served under this contract. Upon execution nf this Contract,the Provider shall furnish the Alliance written verification supporting both thcdetenniumuimn and existence n[such insurance coverage. The limits of coverage under each policy maintained by the Provider do not limit the Provider's liability and obligations under this contract. The Provider shall ensure that the Alliance has the most current written verification u[insurance coverage throughout the term of this contract.Such coverage may 6e provided byuself-insurance program established and operating under the laws w[the State o[Florida, The Department and the Alliance reserve the right ,orequire additional insurance us specified hy this contract. 17.2 Throughout the term of this agreement,the Provider shall maintain on insurance bond from oresponsible commercial insurance company covering all oMioers, directors,employees and agents ofthe Provider authorized tn handle funds received or disbursed under all agreements and/or contracts incorporating this contract by reference in an amount Page 6of72 4327 Contract Number AA2529 commensurate with the funds handled,the degree of risk as determined by the insurance company and consistent with good business practices. 18. Confidentiality of Information The Provider shall not use or disclose any information concerning a recipient of services under this contract for any purpose prohibited by state or federal law or regulations except with the written consent of a person legally authorized to give that consent or when authorized by law. 19. Health Insurance Portability and Accountability Act Where applicable,the Provider shall comply with the Health Insurance Portability and Accountability Act(42 USC 1320d.), as well as all regulations promulgated thereunder(45 CFR 160, 162,and 164). 20. Incident Reporting 211 The Provider shall notify the Alliance immediately but no later than forty-eight (48) hours from the Provider's awareness or discovery of conditions that may materially affect the Provider's,subcontractor's or vendor's ability to perform the services required to be performed under any contract. Such notice shall be made orally to the Contract Manager(by telephone)with an email to immediately follow. 22.2 The Provider shall immediately report knowledge or reasonable suspicion of abuse,neglect,or exploitation of a child, aged person, or disabled adult to the Florida Abuse Hotline on the statewide toll-free telephone number (1-800- .96ABUSE). As required by Chapters 39 and 415, F.S.,this provision is binding upon the Provider, subcontractors, vendors,and their employees. 21. Bankruptcy Notification If,at any time during the to of this contract,the Provider,its assignees,subcontractors,vendors or affiliates files a claim for bankruptcy,the Provider must immediately notify the Alliance. Within ten(10)days after notification,the Provider must also provide the following information to the Alliance:(1)the date of filing of the bankruptcy petition;(2)the case number; (3)the court name and the division in which the petition was filed(e.g.,Northern District of Florida,Tallahassee Division); and,(4)the name,address,and telephone number of the bankruptcy attorney. 22. Sponsorship and Publicity 22.1 As required by s.286.25,F.S.,if the Provider is a non-governmental organization which sponsors a program financed wholly or in part by state funds,including any funds obtained through this contract,it shall,in publicizing,advertising, or describing the sponsorship of the program, state: "Sponsored by (Monroe County Board of County Commissioners, Social Services/In-Home Services,), the State of Florida Department of Elder Affairs and the Alliance for Aging,Inc." If the sponsorship reference is in written material,the words"State of Florida,Department of Elder Affairs"and"Alliance for Aging,Inc."shall appear in at least the same size letters or type as the name of the organization. 22.2 The Provider shall not use the words"The State of Florida Department of Elder Affairs"or"Alliance for Aging,Inc." to indicate sponsorship of a program otherwise financed, unless specific authorization has been obtained by the Alliance prior to use. 23. Assignments 23.1 The Provider shall not assign the rights and responsibilities under this contract without the prior written approval of the Alliance,which shall not be unreasonably withheld. Any sublicense,assignment,or transfer otherwise occurring without prior written approval of the Alliance will constitute a material breach of the contract. 23.2 This contract shall remain binding upon the successors in interest of either the Provider or the Alliance. 24. Subcontracts Page 7 of 72 4328 Contract Number AA2529 24.1 The Provider is responsible for all work performed and for all commodities produced pursuant to this contract,whether actually furnished by the Provider or its subcontractors. Any subcontracts shall be evidenced by a written document and subject to any conditions of approval the Alliance deems necessary.The Provider further agrees that the Alliance will not be liable to the subcontractor in any way or for any reason. The Provider, at its expense, shall defend the Alliance against any such claims. 24.2 The Provider shall promptly pay any subcontractors upon receipt of payment from the Alliance or other state agency. Failure to make payments to any subcontractor in accordance with s. 287.0585, Fla. Stat., unless otherwise stated in this contract between the Provider and subcontractor,will result in a penalty as provided by statute. 24.3 The Provider shall programmatically monitor, at least once per year, each of its Subrecipients. The Provider shall perform programmatic monitoring to ensure contractual compliance,and programmatic performance and compliance with applicable state and federal laws and regulations. The Provider shall monitor to ensure that time schedules are met;the budget and scope of work are accomplished within the specified time periods,and other performance goals. The Provider shall also perform fiscal and administrative monitoring for all subrecipients to ensure fiscal accountability. 24.4 The Provider shall award subcontracts in a manner that offers maximum free and open competition.Such subcontract awards must conform with the Alliance's procurement policy and be performed at a minimum of every six years. 24.5 The Provider shall dedicate the staff necessary to meet the obligations of this contract and ensure that subcontractors dedicate adequate staff,accordingly.The provider shall ensure that the staff responsible for performing any duties or functions within this contract has the qualifications as specified in the Department's Programs and Services Handbook. 25. Service Cost Reports(SCR) The Provider shall submit a SCR to the Alliance annually, but no later than ninety (90) calendar days after the Provider Fiscal Year ends. The SCR shall reflect the actual costs of providing each service by program for the preceding contract year. Costs associated with services provided under this contract shall only include allowable direct and indirect costs as defined by applicable state law. If the Provider desires to renegotiate its reimbursement rates, the Provider shall make a request in writing to the Alliance,in accordance with the Section IIA.G. 26. Funding Obligations: 26.1 The Alliance for Aging, Inc. acknowledges its obligation to pay the Provider for the performance of the Provider's duties and responsibilities set forth in this Contract. 26.2 The Alliance shall not be liable to the Provider for costs incurred or performance rendered unless such costs and performances are strictly in accordance with the terms of this contract, including but not limited to terms governing the Provider's promised performance and unit rates and/or reimbursement capitations specified. 26.3 The Alliance shall not be liable to the Provider for any expenditures which are not allowable costs as defined in 2 CFR Part 200 and 45 CFR Part 92, as amended, or which expenditures have not been made in accordance with all applicable state and federal rules. 26.4 The Alliance shall not be liable to the Provider for expenditures made in violation of regulations promulgated under the Older Americans 27. Independent Capacity of Provider It is the intent and understanding of the Parties that the Provider,or any of its subcontractors and/or vendors,are independent contractors and are not employees of the Alliance and shall not hold themselves out as employees or agents of the Alliance without specific authorization from the Alliance. It is the further intent and understanding of the Parties that the Alliance does not control the employment practices of the Provider and shall not be liable for any wage and hour, employment discrimination, or other labor and employment claims against the Provider or its subcontractors and/or vendors. All deductions for social security, withholding taxes, income taxes,contributions to unemployment compensation funds and all necessary insurance for the Provider shall be the sole responsibility of the Provider. Page 8 of 72 4329 Cm8nact}4umber AA2529 28. Payment 28.1. Payments shall 6e made k/the Provider es services are rendered and invoiced bythe Provider. The Alliance will have final approval ofthe invoice for payment and will approve the invoice for payment only if the Provider has met all 1ennaond conditions ofthe contract, unless the bid specifications,purchase order,or this contract specify otherwise. The approved invoice will bo submitted No the/&Oiance`m fiscal department for budgetary approval and processing per ATTACHM4ENTV1Il. 20.2 The Provider shall maintain documentation to support payment requests which shall be available to the Department of Financial Services, the Department,or the Alliance upon request. Invoices must be submitted in sufficient detail for a proper pre audit and post audit thereof. The Provider shall comply with all state and federal laws governing payments tobc made under this contract including,but not limited t*the following:su.2|6.\0|(|6)(o)&(b),3\5422, P|o. Sng, and the Invoice Requirements of the Reference Guide for State Expenditures from the Department of Financial Services at 28.3 The Provider shall maintain detailed documentation to support each item on the itemized invoice or payment request for cost reimbursed expenses,fixed rate nrdeliverables, for this contract, including paid subcontractor invoices,and will be produced upon request by the Alliance.The Provider shall only request reimbursement for allowable expenses as defined in the |mva and guiding circulars cited in this Contract seu6nu 6, in the Reference Guide for State Expenditures,and any other laws mr regulations,msapplicable. 28.4 The Provider and subcontractors shall provide units of deliverables,including reports,fiodin&m.and drafts asspecified in this contract kobe received and accepted 6y the Alliance prior tnpayment. 29. Return of Funds The Provider will return tothe Alliance any overpayments due to unearned funds orfunds disallowed and any interest attributable to such funds pursuant to the terms and conditions cy this contract that were disbursed to the Provider by the Alliance. In the event that the Provider or its independent auditor discovers that an overpayment has been made,the Provider shall repay said overpayment immediately without prior notification from the Alliance. In the event that the Alliance first discovers mn overpayment has been made,the Contract Manager,on behalf ofthe Alliance,will notify the Provider nfsuch findings.The Alliance may deduct the overpayment from the invoice most recently submitted but net yet paid,even if from n different program or contract year. Should repayment not 6e made forthwith,the Provider will be charged at the lawful mate m[interest on the outstanding balance pursuant tos. 55.O3,F.S.,after Alliance notification or Provider discovery. 30. Data Integrity and Safeguarding Information The Provider and its subcontractors and/or vendors shall ensure an appropriate level of data security for the information the Provider ix collecting or using in the performance of this contract. An appropriate level o[security includes approving and tracking all Provider employees that request system or information access and ensuring that user access has been removed from all terminated employees. The Provider, among other requirements, must anticipate and prepare for the loss of information processing capabilities. All data and software shall be routinely backed upto ensure recovery from losses or outages o[the computer system.The security over the backed-up data is to be as stringent au the protection required ofthe primary systems. The Provider shall ensure all subcontractors and/or vendors maintain written procedures for computer system back-up and recovery.The Provider shall,prior to execution of this agreement,complete the Certification Regarding Data Integrity Compliance for Agreements, Grants, Loans, and Cooperative Agreements prior to the execution of this uommu.aa part nfATTACBK4£NTIV. 31' Social media and Personal Cell Phone use: 31.2 Social Media Defined.The term Social Media and/orpersonu! cellular communication includes,but is not limited to,social networking wrbahea,Nngu' podcasts,discuasion forums, RSS feeds,video sharing,SMS(including Direct Messages (0Ms), iMessogen, text messages, etc.); social networks like |natugmm, Ti&Tok. Bnmpchot, (}nug|e Hangouts, VYhatsApp, Signal, Fecebnwk, 9imtmn:yt` and Twitter; and content sharing networks such oo F|iukrmnd Page 9of72 4330 Contract Number AA2529 YouTube. This includes the transmission of social media through any cellular or online transmission via any electronic,internet,intranet,or other wireless communication. 31.3 Application to any direct or incidental DOEA or other state business.This contract applies to any DOEA or other state business conducted on any of the Provider's, Subcontractor's, or their employees' social media accounts or through personal cellular communication. 31.4 Application to DOEA and Providers Equipment. This contract applies regardless of whether the social media is accessed using DOEA's IT facilities and equipment or equipment belonging to Provider, Subcontractor, or their respective employees. Equipment includes,but is not limited to,personal computers,cellular phones,personal digital assistants,smart watches,or smart tablets. 31.5 Florida Government in the Sunshine,Florida Public Records Law,and HIPAA. Provider acknowledges that any DOEA or other state business conducted by social media or through personal cellular communication is subject to Florida's Government in the Sunshine Law,Florida's Public Records Law(Chapter 119,Florida Statutes), and the Health Insurance Portability and Accountability Act(HIPAA).Compliance with these laws and other applicable laws are further detailed in the contract. 31.6 Prohibited or Restricted Postings. Any social media posts which include photos,videos,or names of clients,volunteers,staff,or other affiliates of DOEA may only be posted when authorized by law and when any required HIPAA authorizations and any other consents or authorizations required pursuant to federal,or state law are on file with the Provider's records. 31.7 Assist DOEA with Communications.Contractors may be asked periodically to assist in distributing certain DOEA communications through their social media outlets. Any such requests should be posted in adherence to the social media requirements herein and the other provisions of this contract. 32. Conflict of Interest The Provider shall establish safeguards to prohibit employees,board members,management and subcontractors from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. No employee,officer,or agent of the Provider or subcontractor shall participate in selection,or in the award of an agreement supported by state or federal funds if a conflict of interest,real or apparent,would be involved. Such a conflict would arise when: (a) the employee, officer, or agent; (b) any member of his/her immediate family; (c) his or her partner-, or (d) an organization which employs,or is about to employ,any of the above,has a financial or other interest in the firm selected for award. The Provider or subcontractor's officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from Providers,potential Providers,or parties to subcontracts. Pursuant to Chapter 4, Section 2 of the Handbook,no Provider may employ, in any capacity,any member of its governing board or any family member of a person on the board or family member of its Executive Director. The Providers' board members and management must disclose to the Alliance any relationship which may be,or may be perceived to be,a conflict of interest within thirty(30)calendar days of an individual's original appointment or placement in that position,or if the individual is serving as an incumbent,within thirty (30)calendar days of the commencement of this contract. The Providers' employees and subcontractors must make the same disclosures described above to the Providers' Board of Directors.Compliance with this provision will be monitored. 33. Public Entity Crime Pursuant to s. 287.133, F.S., a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid,proposal,or reply on a contract to provide any goods or services to a public entity; may not submit a bid,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a Provider, supplier, sub-Provider, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s.287.017,F.S.,for Category Two for a period of 36 months following the date of being placed on the convicted vendor list. If the Provider or any of its Page 10 of 72 4331 Contract Number AA2529 officers or directors is convicted of a public entity crime during the period of this agreement,the Provider shall notify the Alliance immediately.Non-compliance with this statute shall constitute a breach of this agreement. 34. Purchasing, 34.1 The Provider shall procure products and/or services required to perform this contract in accordance with section 413.036, F.S. 34.1.1 IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES THAT ARE THE SUBJECT OF,OR REQUIRED TO CARRY OUT,THIS CONTRACT SHALL BE PURCHASED FROM A NONPROFIT AGENCY FOR THE BLIND OR FOR THE SEVERELY HANDICAPPED THAT IS QUALIFIED PURSUANT TO CHAPTER 413, FLORIDA STATUTES, IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN SECTION 413.036(1)AND(2), FLORIDA STATUTES; AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM, OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THE STATE AGENCY INSOFAR AS DEALINGS WITH SUCH QUALIFIED NONPROFIT AGENCY ARE CONCERNED. 34.1.2 Pursuant to sections 413.036(1)and (4), F.S., the Provider shall not be required to procure a product or service from RESPECT if: (a)the product or service is not available within a reasonable delivery time,(b)the Provider is required by law to procure the product or service from any agency of the state,or(c)the Provider determines that the performance specifications,price,or quality of the product or service is not comparable to the Provide's requirements. 34.1.3 This act shall have precedence over any law requiring state agency procurement of products or services from any other nonprofit corporation unless such precedence is waived by the alliance or the Department in accordance with its rules. 34.1.4 Additional information about the designated nonprofit agency and the products it offers is available at lh 1,p://www.respectofflorida.aamg. 34.2 The Provider shall procure any recycled products or materials which are the subject of,or are required to carry out, this contract when the Department of Management Services determines that those products are available, in accordance with the provisions of section 403.7065,F.S. 34.3 The Provider shall procure products and/or services required to perform this contract in accordance with section 946.515,F.S. 343.1 IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT ANY ARTICLES WHICH ARE THE SUBJECT OF, OR REQUIRED TO CARRY OUT, THIS CONTRACT SHALL BE PURCHASED FROM THE CORPORATION IDENTIFIED UNDER CHAPTER 946, F.S., IN THE SAME MANNER AND UNDER THE SAME PROCEDURES SET FORTH IN SECTION 946.515(2)AND(4),F.S.;AND FOR PURPOSES OF THIS CONTRACT THE PERSON, FIRM,OR OTHER BUSINESS ENTITY CARRYING OUT THE PROVISIONS OF THIS CONTRACT SHALL BE DEEMED TO BE SUBSTITUTED FOR THIS AGENCY INSOFAR AS DEALINGS WITH SUCH CORPORATION ARE CONCERNED. 34.3.2 The corporation identified is Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE). Additional information about PRIDE and the commodities or contractual services it offers is available at 34.4 The Provider shall provide a Certified Minority Business Subcontractor Expenditure (CMBE) Report summarizing the participation of certified suppliers for the current reporting period and project to date. The CMBE Report shall include the names, addresses, and dollar amount of each certified participant, and a copy must be forwarded to the Department, Division of Financial Administration, and must accompany each invoice submitted to the Department. The Office of Supplier Diversity (850-487-0915) will assist in furnishing names of qualified minorities. The Department's Minority Coordinator (850-414-2153) will assist with questions and answers. The CMBE Report is Page 11 of 72 4332 Contract Number AA2529 attached to this contract(ATTACHMENT(H). 35. Patents.CoDvrii!hts.Rovalties 35.1 If this contract is awarded state funding and if any discovery, invention or copyrightable material is developed, produced or for which ownership was purchased in the course of or as a result of work or services performed tinder this contract the Provider shall refer the discovery, invention or material to the Alliance to be referred to the Department. Any and all patent rights or copyrights accruing under this contract are hereby reserved to the State of Florida in accordance with Chapter 286, F.S. Pursuant to s. 287.0571 (5)(k), as amended,the only exceptions to this provision shall be those that are clearly expressed and reasonably valued in this contract. 35.2 If the primary purpose of this contract is the creation of intellectual property, the State of Florida shall retain an unencumbered right to use such property,notwithstanding any agreement made pursuant to this section. 353 If this contract is awarded solely federal funding,the terms and conditions are governed by 2 CFR Part 200.3 15. 36. Emergency Preparedness and Continuity of Operations 36.1 The Provider shall,within thirty(30)calendar days of the execution of this contract,submit to the Contract Manager verification of an emergency preparedness plan, Continuity of Operations Plan. ("COOP"). In the event of an emergency, the Provider shall notify the Alliance of emergency provisions. The COOP must address continuity of services in weather and non-weather-related emergencies. 36.2 In the event a situation results in a cessation of services by a subcontractor and/or vendor, the Provider shall retain responsibility for performance under this contract and must follow procedures to ensure continuity of operations without interruptions. 36.3 Providers offering nutrition services must have an Alliance approved shelf stable menu with at least 3 days' worth of shelf stable meals with reserved funds set aside to purchase the food items in order to ensure continuity of services without interruptions in weather and no-weather related emergencies. 37. The PUR 1000 Form is hereby incorporated by reference and available at: as�p 1 0 Iff 1l,4 hqAoc/F7740 PUR ,00 j� ­­­'---——-------­­­------- In the event of any conflict between the PUR 1000 Form and any terms or conditions of any contract or agreement terms or conditions the contract shall take precedence over the PUR 1000 Form. However, if the conflicting terms or conditions in the PUR 1000 Form are required by any section of the Florida Statutes,the terms or conditions contained in the P(IR 1000 Form shall take precedence. 38. Use of State Funds to Purchase or Improve Real Property No funds under this contract will be used by the Provider to purchase or improve Real Property. Any state funds provided for the purchase of or improvements to real property are contingent upon the Provider or political subdivision granting to the state a security interest in the property at least to the amount of state funds provided for at least 5 years from the date of purchase or the completion of the improvements or as further required by law. 39. Dispute Resolution Any dispute concerning the performance of this contract shall be decided by the Contract Manager, who shall reduce the decision to writing and serve a copy on the Provider. 4 ® Financial Consequences If the Provider fails to meet the minimum level of service or performance identified in this contract,the Alliance shall impose financial consequences as stated in Attachment I. 41. No Waiver of Sovereign Immunity Nothing contained in this agreement is intended to serve as a waiver of sovereign immunity by any entity to which sovereign immunity may be applicable. Page 12 of 72 4333 Contract Number AA2529 42. Venue If any dispute arises out of this contract,the venue of such legal recourse will be Miami-Dade County,Florida. 43. Entire Contract This contract contains all the terms and conditions agreed upon by the parties. No oral agreements or representations shall be valid or binding upon the Alliance or the Provider unless expressly contained herein or by a written amendment to this contract signed by both Parties. 44. Force Majeure The Parties will not be liable for any delays or failures in performance due to circumstances beyond their control,provided the party experiencing the force majeure condition provides immediate written notification to the other party and takes all reasonable efforts to cure the condition. 5® Severability Clause The Parties agree that if a court of competent jurisdiction deems any term or condition herein void or unenforceable, the other provisions are severable to that void provision and shall remain in full force and effect. 46. Condition Precedent to Contract: Appropriations The Parties agree that the Alliance's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Legislature. 47. Addit ion[Deletion The Parties agree that notwithstanding the terms of the procurement documents and actions leading to this contract, the Alliance reserves the right to add or to delete any of the services required under this contract when deemed to be in the best interest of the elder population targeted by the Area Plan and reduced to a written amendment signed by both Parties. The Parties shall negotiate compensation for any additional services added. 48. Waiver The delay or failure by the Alliance to exercise or enforce any of its rights under this contract shall not constitute or be deemed a waiver of the Alliance's right thereafter to enforce those rights,nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right. 49. Compliance The Provider shall abide by all applicable current federal statutes, laws, rules and regulations as well as applicable current state statutes, laws, rules and regulations, policies of the Alliance and the Department, and the terms of this contract. The Parties agree that failure of the Provider to abide by these laws,rules,regulations, policies,and terms of this contract shall be deemed an event of default of the Provider and subject the Provider to disciplinary action including corrective action, unannounced special monitoring,temporary assumption of the operation of one or more contractual services, placement of the Provider on probationary status, imposing a moratorium on Provider action, imposing financial penalties for nonperformance or noncompliance, or other administrative action to immediate, unilateral contract cancellation at the discretion of the Alliance. If the Alliance finds that the Provider fails to abide by all applicable current federal and state statutes, laws, rules and regulations, as well as conditions of this contract,the Alliance shall provide the Provider a Notice of Violation which shall include a concise statement of the specific violations of the Provider and the facts relied upon to establish the violation. Upon receipt of the Notice of Violation,the Provider shall have twenty-one(21)days to respond to the Notice of Violation. The Provider's response must include a statement of any disputed issues of material fact and a concise statement of the specific facts the Provider contends warrant reversal or deviation from the Alliance's proposed action, including an explanation of how the alleged facts relate to the specific rules,statutes,or contractual term. Failure of the Provider to respond to the Notice of Violation within twenty-one(21)days shall be deemed a waiver of the rights outlined above and the Alliance will proceed against the Provider by default. Page 13 of 72 4334 Contract Number AA2529 The Alliance,upon receiving a timely filed response to a Notice of Violation,will forward the response and all accompanying documentation to the Contract Manager to review and consider. The Contract Manager shall,within 30 days after the receipt of the Provider's response,file an order which lays out the final determination of disciplinary action by the Alliance. 50. Final Invoice The Provider shall submit the final invoice for payment to the Alliance as specified in section 3.4.7(date for final request for payment)of ATTACHMENT 1. If the Provider fails to submit final request for payment by the deadline,then all rights to payment may be forfeited and the Alliance may not honor any requests submitted after the aforesaid time period. Any payment due under the terms of this contract may be withheld until all reports due from the Provider and necessary adjustments thereto have been approved by the Alliance. 51® Modifications Modifications of the provisions of this contract shall be valid only when they have been reduced to writing and duly signed by both parties. 52.Suspension of Work: The Alliance may in its sole discretion suspend any or all activities under this contract and any contract or agreement incorporating in this contract, at any time, when in the best interests of the State to do so. The Alliance shall provide the Provider written notice outlining the particulars of suspension. Examples of the reason for suspension include, but are not limited to,budgetary constraints,declaration of emergency,or other such circumstances.After receiving a suspension notice, the Provider shall comply with the notice and shall not accept any purchase orders.Within ninety days,or any longer period agreed to by the Provider,the Alliance shall either(I)issue a notice authorizing resumption of work,at which time activity shall resume, or (2) terminate the contract or purchase order. Suspension of work shall not entitle the Provider to any additional compensation. 53. Termination 53.1 Termination for Convenience. This contract may be terminated by either party without cause upon no less than thirty (30)calendar days' notice in writing tothe other party unless a sooner time is mutually agreed upon in writing. Said notice shall be delivered by U.S. Postal Service with verification of delivery or any expedited delivery service that provides verification of delivery or by hand delivery to the Alliance Contract Manager or the representative of the Provider responsible for administration of the contract. The Provider shall not furnish any product after it receives notice of termination,except as necessary to complete the continued portion of the contract,if any.The Provider shall not be entitled to recover any cancellation charges or lost profits. See notes on email regarding this paragraph. 53.2 Termination for Cause.The Alliance may terminate this contract if the Provider fails to(I)deliver the product within the time specified in the contract or any extension,(2)maintain adequate progress,thus endangering performance of the contract, (3) honor any to of the contract, (4) abide by any statutory requirement, regulatory requirement, licensing requirement,or Department policy or in the event funds for payment become unavailable for this contract. The Alliance will be the final authority as to the availability and adequacy of funds. In the event of termination of this contract,the Provider will be compensated for any work satisfactorily completed prior to the date of termination. Rule 60A- 1.006(3),F.A.C.,governs the procedure and consequences of default.The Provider shall continue work on any work not terminated. Except for defaults of subcontractors at any tier, the Provider shall not be liable for any excess costs if the failure to perform the contract arises from events completely beyond the control, and without the fault or negligence,of the Provider.If the failure to perform is caused by the default of a subcontractor at any tier,and if the cause of the default is completely beyond the control of both the Provider and the subcontractor, and without the fault or negligence of either,the Provider shall not be liable for any excess costs for failure to perform,unless the subcontracted products or services were obtainable from other sources in sufficient time for the Provider to meet the required delivery schedule.If,after termination,it is determined that the Provider was not in default,or that the default was excusable,the rights and obligations of the Parties shall be the same as if the termination had been issued for the convenience of the Alliance.The rights and remedies of the Alliance in this clause are in addition to any other rights and remedies provided by law or tinder the contract. 53.3 Upon expiration or termination of this contract,the Provider and subcontractors shall transfer all public records in its possession to the Alliance and destroy any duplicate public records that are exempt or confidential and exempt from public records, disclosure requirements at no cost to the Alliance. All electronically stored records shall be Page 14 of 72 4335 Contract Number AA2529 provided to the Alliance in a format that is compatible with the Alliance's information technology system(s). 54.Successors This contract shall remain binding upon the successors in the interest of either the Alliance or the Provider, subject to the assignment provisions in Section 22 above. 55. Electronic Records and Signature 55.1 The Alliance authorizes,but does not require,the Provider to create and retain electronic records and to use electronic signatures to conduct transactions necessary to carry out the terms of this contract. A Provider that creates and retains electronic records and uses electronic signatures to conduct transactions shall comply with the requirements contained in the Uniform Electronic Transaction Act,s.668.50, F.S..All electronic records must be fully auditable;are subject to Florida's Public Records Law, Ch. 119, F.S.; must comply with Section 29, Data Integrity and Safeguarding Information;must maintain all confidentiality,as applicable;and must be retained and maintained by the Provider to the same extent as non-electronic records are retained and maintained as required by this contract. 55.2 The Alliance's authorization pursuant to this section does not authorize electronic transactions between the Provider and the Alliance. The Provider is authorized to conduct electronic transactions with the Alliance only upon further written consent by the Alliance. 55.3 Upon request by the Alliance, the Provider shall provide the Alliance or Department with non-electronic (paper) copies of records. Non-electronic (paper) copies provided to the Alliance of any document that was originally in electronic form with an electronic signature must indicate the person and the person's capacity who electronically signed the document on any non-electronic copy of the document. 56. Special Provisions: The Provider agrees to the following provisions: 56.1 Investigation of Criminal Allegations: Any report that implies criminal intent on the part of the Provider or any subcontractors and/or vendors and was referred to a governmental or investigatory agency must be sent to the Alliance. If the Provider has reason to believe that the allegations will be referred to the State Attorney, a law enforcement agency, the United States Attorney's office, or other governmental agency, the Provider shall notify the Alliance immediately. A copy of all documents, reports, notes or other written material concerning the investigation, whether in the possession of the Provider, its subcontractors,or vendors,must be sent to the Alliance's contract manager with a summary of the investigation and allegations. 56.2 Volunteers: The Provider shall ensure the use of trained volunteers in providing direct services delivered to older individuals and individuals with disabilities needing such services. If possible, the Provider shall work in coordination with organizations that have experience in providing training,placement,and stipends for volunteers or participants(such as organizations carrying out federal service programs administered by the Corporation for National and Community Service), in community service settings. 56.3 Enforcement: 56.3.1 In accordance with s.430.04,F.S.,the Alliance may,without taking any intermediate measures available to it against this contract rescind this contract if the Alliance finds that: 56.3.2 An intentional or negligent act of the Provider has materially affected the health, welfare,or safety of clients served pursuant to any contract or agreement,or substantially and negatively affected the operation of services covered under any contract or agreement; 56.3.3 The Provider lacks financial stability sufficient to meet contractual obligations or that contractual funds have been misappropriated; Page 15 of 72 4336 Contract Number AA2529 56.3.4 The Provider has committed multiple or repeated violations of legal and regulatory standards, regardless of whether such laws or regulations are enforced by the Alliance, or the Provider has committed or repeated violations of Alliance standards; 56.3.5 The Provider has failed to continue the provision or expansion of services after the declaration of a state of emergency;and/or 56.3.6 The Provider has failed to adhere to the terms of any contract or agreement incorporating in this Contract. 56.3.7 In the alternative, the Alliance may, at its sole discretion, in accordance with section 430.04, F.S., take immediate measures against the Provider, including: corrective action, unannounced special monitoring, temporary assumption of the operation of one or more contractual services, placement of the Provider on probationary status, imposing a moratorium on Provider action, imposing financial penalties for nonperformance,or other administrative action pursuant to Chapter 120, F.S. 56.4 In making any determination under this provision the Alliance may rely upon the findings of another state or federal agency,or other regulatory body. Any claims for damages for breach of any contract or agreement are exempt from administrative proceedings and shall be brought before the appropriate entity in the venue of Miami-Dade County. 56.5 Use of Service Dollars: The Provider will optimize the use of contract funds by serving the maximum possible number of individuals with the services allowed by this contract.The Provider will spend all funds provided by this contract to provide such services. 56.6 Surplus/Deficit Report The Provider will submit a consolidated surplus/deficit report in a format provided by the Alliance to the Alliance's Contract Manager in conjunction with the required monthly billing submission.This report is for this contract between the Provider and the Alliance.The report will include the following: 56.6.1 The Provider's detailed plan on how the surplus or deficit spending exceeding the 1%threshold will be resolved; 56.6.2 Number of clients currently on the APCL,that receive a priority ranking score of four(4)or five(5); 56.6.3 Number of clients currently on the APCL designated as Imminent Risk. 56.6.4 Number of clients served and Aging and Disability Resource Center("ADRC")client contacts, In accordance with its surplus/deficit management policies, in order to maximize available funding and minimize the time that potential clients must wait for services, the Alliance in its sole discretion can reduce funding awards if the Provider is not spending according to monthly plans and is projected to incur a surplus at the end of the year 56.7 Training: The Provider will attend all required trainings and meetings schedule by the Alliance. 57.Contract Manager The Alliance may substitute any Alliance employee to serve as the Contract Manager. 58.Official Payee and Representatives(Name,Address,and Telephone Numbers) The name,address,and telephone number of the representative for the Alliance for this contract is: Max B. Rothman,JD, LL.M. President and CEO 760 NW 107th Ave,Suite 214 Miami, Florida 33172 (305)670-6500, Ext.224 Page 16 of 72 4337 Contract Number AA2529 The name,address,and telephone number of the representative of the Provider responsible for administration of the program under this contract is: Monroe.County,Board of County_Commissioners, `file Provider(native,as shown on page 1 of this Social Services/ln-Home Services A contract,and mailing:address of the official payee 1100 Simonton Street,20 Floor to iahoin the payment shall be made is: Key West,FL 33040 305.-292-4510 Monroe County Board of County Commissioners, Tile name of the contact person of Lire Provider and Social ServicesAn-Horne Services B street address where financial and administrative 1100 Simonton Street,20 Floor records are maintained is Key West,FL 33040 - 305-292-4510 Sheryl Graham The name,address;and telephone number of the Monroe County Board of County Conimissioners, c Social ServicesAn-Horne Services representative of the Provider responsible For 1100 Simonton Street,2nd.Floor administration of the program tinder this contract is: Key West;FL,33040 305-292-4510 Alliance for Aging,Inc: The section and location within the AAA where Fiscal Department d Requests for Payment and Receipt and Expenditure X0.NW I07th Avenue;Suite 21.4 forms are to he mailed.is: Miami,Florida 33172-3 t 55 305-670.6500 Contract Monitor e The naive,address;and telephone number.of the Alliance for Aging,Inc. Contract Manager for the AAA forthis contract is: 760 NW 107tli Avenue,Suite 214 Miami,Florida 33 t 72 3.155 305-670-6500 Upon change of representatives(names;addresses,telephone numbers)by either party,notice shall be provided in writing to the other party and the notification attached to the originals of this contract. 59.All Terms and Conditions Included This contract and its Attachments and any exhibits referenced in said attachments,together with any documents incorporated by reference, contain all the tennis and conditions agreed upon by the .parties. There are no provisions; tennis; conditions, or obligations other than those contained therein;and.this contract shall st)persede all previous communications,representations or agreements,either written or verbal between the Parties: By signing this contract,the Parties agree that they have read.and agree to the entire contract. - IN WITNESS THEREOF,the Parties hereto have caused this contract,to be executed by their undersigned officials as duly authorized. Mt:NROE COUNTY BOARD OF COUNTY COMMISSIONERS;SOCIA l SERVICES IN-HOME SERVICES ALLIANCE FOR AGING,INC. SIGNED BY: Digitally signed SiGNED BY: Max 0 Rothman(t6n 6,2025 74-#7 EST r•� �„�„ ' ChrMin by Christine X rn NAME: Hurley NAME: MAX B.ROTHMAN,JD,LL.M: Date:2025.01.02 TITLE: H u rley TITLE: PRESIDENT Alt F0-` ry 0959:58-05'00' � � P DATE: DATE: J� rt ,2027 } x A nov-d as to legm rnrni.•,ufl'ic,ency Page 17 of 72 r s r Board of County Commissioners cst �M.�twis �Att�St Kevtrt.Madok, Jerk Avaaant c,runty nttort ey f Monroe County, FI ride r 2„ n __. �° Mayor Ja a oil =A� pu`ty Clerk 4338 Contract Number AA2529 INDEX TO CONTRACT ATTACHMENTS AT'I'ACI]MENT ATTA01MEN'r DESCRIPTION ATTACI I MENT I STATEMENT OF WORK ATTACHMENT 19 FINANCIAL COMPLIANCE AUDIT ATTACHMENT ATTACI-MENT191 CERTIFICATIONS AND ASSURANCES ATTACHMENT VI ASSURANCES—NON-CONSTRUCT90N PROGRAMS ............ ATTACFIMENT VII BUDGET SUMMARY BY SERVICE AND TITLE ........... ATTACHMENT V119 INVOICE REPORT SCFIEDULE ATTACHMENT IX REQUEST FOR PAYMENT ....................................... ATTACI INTENT X, RECEIPTS AND EXPENDITURES, FOR ALL OAA TITLES EXHIBIT I ATTACI IMENT X, RECEIPTS AND EXPENDITURES, FOR NS9P EXHIBIT 2 ....................................................................... ATTACFIMENTX, PROVIDER MONTHLY MEALS REPORT,FOR NS9P EXHIBIT 3 ATTACFIMENTB DEPARTMENT OF ELDER AFFAIRS' CIVIL RIGHTS COMPLIANCE CFIECKLIST AND INSTRUCTIONS ATTACHMENT D BACKGROUND SCREENING—AFFIDAVIT OF COMPLIANCE ATTACHMENT F DATA PRIVACY&SECURITY BUSINESS ASSOCIATE AGREEMENT ATTACHMENT ADRC POLICY AND PROCEDURES FOR OUTSOURCED FUNCTIONS ATTACFIMENT 1-9 CERTIFIED MINORITY BUSINESS SUBCONTRACTOR EXPENSE REPORT (CMBE) Page 18 of 72 4339 Contract Number AA2529 ATTACHMENT I ALLIANCE FOR AGING, INC. STATEMENT OF WORK OLDER AMERICANS ACT SECTION 1: SERVICES TO BE PROVIDED A. ALLIANCE FOR AGING,INC. MISSION STATEMENT The Alliance mission is to promote and advocate for the optimal quality of life for older adults and their families. B. DEFINITION OF TERMS Area Plan: A plan developed by the Area Agency on Aging outlining a comprehensive and coordinated service delivery system in its planning and service area in accordance with the Section 306(42 U.S.C. 3026)of the Older Americans Act and DOEA instructions. Area Plan Update: A revision to the area plan wherein the Alliance enters OAA specific data in the CIRTs. An update may also include other revisions to the area plan as instructed by the OEA. Child: An individual who is not more than 18 years of age or an individual with disability. Criteria® A standard which the Administration on Aging/Administration for Community Living set for the Title IIID Program. AoA/ACL's standard criterion consists oft ree tiers: Minimal Criteria, Intermediate Criteria,and Highest-Level Criteria. Family Caregiver: An adult family member,or another individual, who is an informal provider of in-home and community care to an older individual. Frail: When an older individual is unable to perform at least two activities of daily living("ADL")without substantial human assistance,including verbal reminding,physical cueing or supervision;or due to cognitive or other mental impairment,requires substantial supervision because the individual behaves in a manner that poses a serious health or safety hazard to the individual or to another individual. Grandparent: A grandparent or step-grandparent of a child,or a relative of a child by blood,marriage or adoption and who lives with the child-, is the primary caregiver of the child because the biological or adoptive parents are unable or unwilling to serve as the primary caregiver of the child;and has a legal relationship to the child,such as legal custody or guardianship, or is raising the child informally. Living Healthy: Also known as CDSMP for the State of Florida. C. GENERAL DESCRIPTION 1® General Statement The primary purpose of the OAA Program is to foster the development and implementation of comprehensive and coordinated systems to serve older individuals. These systems assist older individuals to attain and maintain maximum independence with supportive services. The NSIP provides incentives for the effective delivery of nutritious meals to older individuals. NSIP allows programs to increase the number and/or the quality of meals served. NSIP is a cash allotment or commodity program that supplements funding or food used in meals served under the OAA. Florida has opted for cash payments in lieu of donated foods. 2® Authority All applicable federal laws, regulations, action transmittals, prograrn instructions, review guides and similar documentation related to the following: a. Catalog of Federal Domestic Assistance No. 93.043, 93.044,93.045,93.052, and 93.053; Page 19 of 72 4340 Contract Number AA2529 b. Older Americans Act of 1965,as amended 2016; c. 42 U.S.C. §303,42 U.S.C. §604; d. Rule 58A-1, Florida Administrative Code (FAC); e. Section 430.101, Florida Statutes(F.S.); and f. DOEA Programs and Services Handbook, .l.igp,//'www.,alriariceforai?ini 3. Scope of Service The Provider is responsible for coordinating and assessing the needs of older persons and assuring the availability of quality services. The services shall be provided in a manner consistent with and described in the Providers Service Provider Application (SPA) as submitted with the 2024 OAA RFP, and any revisions thereto approved by the AAA, and the current DOEA Programs and Services Handbook and all subsequent amendments and revisions to the Handbook, which are hereby incorporated by reference. In the event of conflict between the SPA and the Handbook, the Handbook prevails. The Provider is responsible for adherence to the Area Plan and any amendments to the Area Plan. 4. Major Program Goals The major goals of the OAA program are to improve older individual's quality of life,preserve their independence,and prevent or delay their need for costlier institutional care. These goals are achieved through the implementation of a comprehensive and coordinated service system that provides a continuum of service alternatives and effective delivery of nutritious meals that meet the diverse needs of elders and their caregivers. 5® Leadership and Advocacy As a designated Focal Point, a provider is encouraged to provide coordination of services for older individuals. The Provider must also provide community leadership on aging issues and serve as the advocate and focal point for the elderly within the community in cooperation with agencies, organizations and individuals participating in activities funded by the Alliance. Advocacy should include initiating positive changes in public or private policies and attitudes towards older persons,taking action to improve,modify,or eliminate situations which adversely impact on lives of older persons,or expressing support for older persons and their interests. Advocacy activities may be broadly supportive of the general interests of older persons or may involve specific activities on behalf of individuals. D. CLIENTS TO BE SERVED I. General Description Preference shall be given to those with the greatest economic and social needs, with particular attention to low-income older individuals,including those that are low-income minorities,have limited English proficiency,and older individuals residing in rural areas. 2. OAA'rule 111,General Client Eligibility Consumers shall not be dually enrolled in an OAA program,and a Medicaid capitated long-tenn care program, with the exception of consumers in need of OAA Legal Assistance services and OAA Congregate Nutrition Services, including transportation services to and from congregate meal sites. 2.1 OAA Title 11113, Supportive Services,Client Eligibility a. Individuals age 60 or older 2.2 OAA Title I I IC I,Congregate Nutrition Services In addition to meeting the general nutrition services eligibility requirements listed in ATTACHMENT 1, Paragraph 1.4.1.3 individuals must be mobile, not homebound and physically, mentally and medically able to attend a congregate nutrition program. Individuals eligible to receive congregate meals include: a. Individuals age 60 or older;and b. Any spouse(regardless of age)who attends the dining center with his/her eligible spouse-, Page 20 of 72 4341 Contract Number AA2529 c. Persons with a disability, regardless of age, who reside in a housing facility occupied primarily by older individuals where congregate nutrition services are provided; d. Disabled persons who reside at home with and accompany an eligible person to the dining center;and e. Volunteers,regardless of age,who provide essential services on a regular basis during meal hours. 2.3 OAA Title IIIC2,Home Delivered Nutrition Services In addition to meeting the general nutrition services eligibility requirements listed in ATTACHMENT 1, Paragraph 1.4.1.3, individuals must be homebound and physically, mentally or medically unable to attend a congregate nutrition program. Individuals eligible to receive home delivered meals include the following: a. Individuals aged 60 or older who are incapacitated or unable to attend a congregate nutrition site due to illness,disability, isolation,or caring for a loved one who is ill at home; b. Individuals aged 60 or older who are unable to attend a congregate nutrition site due to teeth and mouth issues which makes it difficult to eat in public; c. A home delivered meals recipient's spouse,regardless of age,if the provision of the collateral meal supports maintaining the person at home; d. Individuals with disabilities,regardless of age,who reside at home with home delivered meals recipients and are dependent on them for care; e. Persons at nutritional risk who have physical,emotional,or behavioral conditions,which would make their presence at the congregate site inappropriate; f. Persons at nutritional risk who are socially or otherwise isolated, including those who are self-isolating at home due to potential health risks,and unable to attend a congregate nutrition site;or g. Individuals age 60 or older who are unable to prepare meals due to a lack of or inadequacy of facilities,an inability to shop,cook,or prepare meals safely,or a lack of appropriate knowledge or skill. 2.4 OAA Titles IIIC I and IIIC2,Nutrition Services,Client Edibility General factors that should be considered in establishing priority for nutrition services include those older persons who meet the following: a. Cannot afford to eat adequately; b. Lack the skills or knowledge to select and prepare nourishing and well-balanced meals; c. Have limited mobility which may impair their capacity to shop and cook for themselves;or d. Have a disabling illness or physical condition requiring nutritional support or have been screened at a high nutritional risk. 2.5 OAA Title HID, Disease Prevention and Health Promotion Services a. Target individuals aged sixty (60)or older; and b. Priority will be given to individuals residing in medically underserved areas. 2.6 OAA Title IIIE,Caregiver Support Services,Client Eligibility a. Family caregivers of individuals aged 60 or older; b. Grandparents(age 55 or older)or older individuals(age 55 or older)who are relative caregivers,- c. Priority will be given to family caregivers who provide care for individuals with Alzheimer's disease and related disorders with neurological and organic brain dysfunction and for grandparents or older individuals who are relative caregivers who provide care for children with severe disabilities;and d. For respite and supplemental services,a family caregiver must be providing care for an older individual who meets the definition of the to "frail"in OAA,as per ATTACHMENT 1,Section 1.2. 2.7 NSIP Meals served to an elderly individual, funded in whole or in part Linder Statewide Medicaid Managed Care Long-Term Care, Home Care for the Elderly, Community Care for the Elderly Programs, or other means tested programs may not be included in the NSIP count.OAA-funded congregate meals provided to SMMC LTC clients may be included in the NSIP count. Page 21 of 72 4342 Contract Number AA2529 SECTION 11—MANNER OF SERVICE PROVISION A. Service Tasks To achieve the goals of the OAA program,the Provider shall ensure the following tasks: 1. Client Eligibility Determination The Provider shall ensure that applicant data is evaluated annually to determine eligibility prior to rendering services. Eligibility to become a client is based on meeting the requirements described in this contract. 2. Targeting and Screening of Service Delivery for New Clients: The Provider shall develop and implement policies and procedures consistent with OAA targeting and screening criteria. 3. Program Services: The Provider shall ensure the provision of a continuum of services that meets the diverse needs of elders and their caregivers. The Provider shall ensure the performance and report performance of the following services are in accordance with the current Handbook. 4. Program Eligibility Requirements 4.1 Eligibility Criteria Entities must meet the following criteria to be eligible for program participation: 4.1.1 An agency that has received a grant under OAA Title III [OAA section 311(42 U.S.C. § 3030a)]. and 4.1.2 A nutrition service provider that serves meals and is under the jurisdiction,control,management and audit authority of the Area Agency on Aging and the Department. 4,2 Provider's Nutrition Service Operations The Provider shall ensure the nutrition service operations of the Provider meet the requirements of this contract, as well as any other applicable regulations and policies prescribed by the current Handbook, the Department of Health and Human Services, USDA, DOH and local health departments, DBPR,or any other agency designated to inspect meal quality for the State. The Provider must run the DBPR report monthly and agree to notify the Alliance of any sanitation inspections, especially those that include high priority violations and provide a copy of the report to the Alliance within 24 hours. Closures must be reported immediately. All subcontracted food service vendors must provide a written corrective action plan to the Nutrition Provider for any high priority or significant findings on sanitation inspections.The CAPS must be approved by the Provider's registered dietician and submitted to the Alliance to ensure that deficiencies are remedied. 4.3 Prescribed Nutritional Requirements The Provider shall ensure that each meal provided under this contract meets the following criteria: 4.3.I Complies with the current Dietary Guidelines for Americans, published by the Secretaries of the Department of Health and Human Services and the Department of Agriculture; 4.3.2 Provides a minimum of 33 113 percent of the dietary reference intakes/adequate intakes for an age 70+female as established by the Food and Nutrition Board of the National Academy of Sciences;and 4.33 Is served from and approved Alliance menu. 4.3.4 Food Origin and Commodities Requirements 4.3.5 Consistent with existing requirements of the NSIP, the Provider and its service providers may use NSIP cash to purchase foods of U.S- origin for their nutrition projects under Title III of the OAA. NSIP funds must be used to expand meal services to older adults. 5. Monitoring the performance of its subcontractors and/or vendors 6. Comply with the Alliance's Nutrition policies and procedures Page 22 of 72 4343 Contract Number AA2529 B. Staffing Requirements 1. Staffing Levels The Provider shall assign its own administrative and support staff as needed to perform the tasks, responsibilities and duties Linder this contract and ensure that subcontractors and/or vendors dedicate adequate staff accordingly. 2. Professional Qualifications The Provider shall ensure that the staff responsible for performing any duties or functions within this contract have the qualifications as specified in the Handbook. 3. Service Times The Provider shall ensure the provision of services listed in this contract during normal business hours unless other firnes are more appropriate that meet the performance requirements of this contract, and it shall monitor its subcontractors and/or vendors to ensure they are available to provide services during hours responsive to client needs and during those times which best meet the needs of the relevant service community. ® Use of Volunteers to Expand the Provision of Available Services The Provider shall make use of trained volunteers in providing direct services delivered to older individuals and individuals with disabilities needing such services. If possible, the Provider shall work in coordination with organizations that have experience in providing training,placement,and stipends for volunteers or participants(such as organizations carrying out Federal service programs administered by the Corporation for National and Community Service),in community service settings. 5® Use of Subcontractors and/or Vendors If this contract involves the use of a Subcontractor or third party,then the Provider shall not delay the implementation of its agreement with the Subcontractor. If any circumstance occurs that may result in a delay of a period of 60 days or more the initiation of the subcontract or the performance of the Subcontractor,the Provider shall notify the Alliance's Contract Manager in writing of such delay.The Provider shall not permit a Subcontractor to perform services related to this agreement without having a binding Subcontractor agreement executed. In accordance with Section 23 of this Contract,the Alliance will not be responsible or liable for any obligations or claims resulting from such action. 5.1. Copies of Subcontracts: The Provider shall submit a copy of all subcontracts to the Alliance Contract Manager within thirty(30)days of the subcontract being executed. 5.2. Monitoring the Performance of Subcontractors: The Provider shall programmatically monitor,at least once per year,each of its Subrecipients. The Provider shall perform programmatic monitoring to ensure contractual compliance, and programmatic performance and compliance with applicable state and federal laws and regulations. The Provider shall monitor to ensure that time schedules are met; the budget and scope of work are accomplished within the specified time periods, and other performance goals. The Provider shall also perform fiscal and administrative monitoring for all subcontractors to ensure fiscal accountability. 5.3. Copies of Subcontractor Monitoring Reports The Provider shall forward a copy of all subcontractor monitoring reports to the Alliances'Contract Manager within thirty(30)days of the report being issued to the Subcontractors, SUbrecipients,Vendors,and/or Consultants. C. Deliverables The following section provides the specific quantifiable units of deliverables and source documentation required to evidence the completion of the tasks specified in this contract. The Provider must submit all required documentation in the time and manner specified for the minimum performance levels to be met. Each deliverable must be accepted in writing by the Alliance Contract Manager based on the requirements for each deliverable before the Provider submits an invoice requesting payment. Page 23 of 72 4344 Contract Number AA2529 The Provider shall ensure the provision of a continuum of services that meets the diverse needs of elders and their caregivers. The Provider shall ensure the performance and reporting of the following services in accordance with the current DOEA Handbook,and this contract. Documentation of service delivery must include a report consisting of the following: unduplicated number of clients served,number of service units provided by service,and rate per service unit with calculations that equal the total invoice amount. The services include the following categories: a. Supportive Services(IIIB Program) Supportive services include a variety of community-based and home-delivered services that support the quality of life for older individuals by helping them remain independent and productive. Services include the following: (1) Adult Day Care (10)Housing Improvement/Material Aid (2) Chore Services (11)Legal Assistance (3) Companionship (12)Personal Care (4) Counseling(Gerontological) (13) Recreation (5) Counseling(Mental Health) (14)Screening and Assessment (6) Emergency Alert Response (I 5)'I'echnoiogy (7) Education/Training (16)Transportation (8) Escort (17)Specialized Medical Equipment, Svs,and Supplies (9) Homemaker (10) Medical Equipment,Services,and Supplies b. Congregate Nutrition Services(HICI Program) Nutrition services are provided in congregate settings and are designed to reduce hunger and food insecurity, promote socialization and the health and well-being of older individuals by assisting them to gain access to nutrition and other disease prevention and health promotion services. Services include the following: (1) Congregate Meals (2) Emergency Shelf Stable Meals (2) Congregate Meals Screening (3) Nutrition Education (4) Nutrition Counseling c. Home Delivered Nutrition Services( 1IC2 Program) In-home nutrition services are provided to reduce hunger and food insecurity;promote socialization and the health and well-being of older individuals by assisting such individuals to gain access to nutrition and other disease prevention and health promotion services. Services include the following: (1) Home delivered meals(Frozen or Hot) (2) Emergency Shelf Stable Meals (3) Screening&Assessment (4) Nutrition education (5) Nutrition Counseling d. Disease Prevention and Health promotion Services( HD Program) Evidence-Based Disease Prevention and Health Promotion("EBDPHP")services have been demonstrated through evaluation to be effective for improving the health, wellbeing or reducing disease, disability and/or injury among older adults, and proven effective with older adult populations. The ACL defines EBDPHP services as meeting highest-level criteria. Only services that meet the highest-level criteria are allowed under the IIID Program. EBDPHP services must be delivered per the requirements of the program and ensure program fidelity. Evidence based programs include the following: (1) A Matter of Balance (6) Arthritis Foundation Tai Chi (2) Chronic Disease Self-Management (7) Walk with Ease (3) Diabetes Self-Management Program (8) Savvy Caregiver (4) Enhanced Fitness (5) Bingosize Page 24 of 72 4345 Contract Number AA2529 e. Caregiver Support Services(III E Program) The following services are intended to provide direct help to caregivers,assist in the areas of health,nutrition and financial literacy and assist caregivers in making decisions and problem solving related to their caregiving roles and responsibilities: (1) Adult Day Care (2) Caregiver Training/Support(individual&Group) (3) Respite Services(Home& Facility) (4) Screen ing/Assessment f. Caregiver Support Supplemental Services(IIIES Program) The following services are provided to complement the care provided by caregivers: (1) Chore Services (2) Housing Improvement/Material Aid (3) Specialized Medical Equipment,Services and Supplies. (4) Legal Assistance g. Caregiver Support Grandparent Services( III G Program): Services for grandparents or older individuals who are relative caregivers designed to help meet their caregiving obligations include the following: (1) Sitter (2) Home Delivered Meals (3) Homemaker 2® Service Units The Provider shall ensure that the provision of services described in this contract is in accordance with the current DOEA Handbook and the service tasks described in Section II.A. Attachment VII lists the services that can be performed, budget allocation for each service,the number of units of service,and the reimbursement unit rate. Units of service will be paid pursuant to the rate established in Attachment VIL ® Administrative Responsibilities The Provider shall provide management and oversight of OAA Program operations in accordance with the current DOEA Handbook which include the following: a. Establish contractual agreements or vendor agreements with appropriate and capable subcontractors, when applicable. b. Provide technical assistance to subcontractors and vendors to ensure provision of quality services. c. Monitor and evaluate subcontractors and vendors for appropriate programmatic and fiscal compliance. d. Appropriately submit payments to subcontractors. e. Establish procedures for handling recipient complaints and ensure that subcontractors develop and implement complaint procedures to process and resolve client dissatisfaction with services.Complaint procedures shall address the quality and timeliness of services,provider and direct service worker complaints,or any other advice related to complaints other than termination, suspension or reduction in services that require the grievance process as described in Appendix D,Department of Elder Affairs Programs and Services Handbook.The complaint procedures shall include notification to all clients of the complaint procedure and include tracking the date,nature of complaint, and the determination of each complaint. f. Ensure compliance with Client Information and Registration Tracking System(eCIRTS)regulations. g. Monitor outcome measures in accordance with targets set by the Department. h. Conduct client satisfaction surveys to evaluate and improve service delivery. D. Reports The Provider is responsible for responding in a timely fashion to additional routine and/or special requests for information and reports required by the Alliance. The Provider must establish due dates for any subcontractors and/or vendors that permit the Provider to meet the Alliance's reporting requirements. Page 25 of 72 4346 Contract NumberA&252g \ Service Cost Report(SCR): The Provider shall submit mSCR to the Alliance annually and no later than ninety(90)calendar days after the Provider Fiscal Year end. The SCR shall reflect the actual costs ofproviding each service by program for the preceding contract year. Failure to submit an accurate SCR no later than ninety(90)calendar days after the Provider Fiscal Year end may result ina withholding nf invoice payment. 2. Sucp1um/DefiobReport The Provider will submit oconsolidated surplus/deficit report in format provided by the Alliance to the AUimnce's Contract Manager in conjunction with the required monthly hiUiogaubmimmiwo.This report im for this contract between the Provider and the Alliance.The report will include the following: o. The Provider's Jc\mi|ed plan, by program and service, on how the surplus or deficit spending exceeding the \9^ threshold will be resolved; b. A detailed plan on how the surplus or deficit spending exceeding the |*6 monthly threshold will be/zwo|ved. The plan must include specific budget numbers hm reflect how the Provider plans to address the variance. o. Number of clients currently un the waiUist(APCL). d. Number wf Unduplicated Client served. In accordance with its surplus/deficit management policies, in order to maximize ovoi|eNc funding and minimize the time that potential clients must wait for services,the Alliance in its sole discretion can reduce funding awards if the Provider is not spending according wmonthly plans and is projected to incur a surplus omthe end of the year. 3. Volunteer Activity Report The Provider shall submit mn annual unduplicated report o[volunteer hours nn the format provided 6ythe Alliance. The data collection period is from January I —December 3 1 for each calendar year. The data submission date is five (5) working days following the close of the contract period. 4. eCIRTS Reports: The Provider shall input OAA-specific data into eCIRTS, depending on the instructions provided by the Alliance, to ensure e[|RT8 data accuracy. The Provider shall uucC|RTS'generoted (ornCTRTS generated)reports which include the following: o. Client Reports; b. Monitoring Reports-, c. Services Reports; and d. Outcome Measures Reports. e. Fiscal Reports f. Miscellaneous Reports 5. Program Highlights The Provider shall submit Program Highlights referencing specific events that occurred in the previous contract year by September lU'"o the current contract year.The Provider shall provide a new success story,quote,testimonial,or human- interest vignette. The highlights shall be written for a general audience, with no acronyms or technical terms. For all agencies or organizations that are referenced in the highlight, the Provider a6o|) provide a brief description of their mission or role. The active tense ahu|| he consistently used in the highlight narrative, in order to identify the specific individual or entity that performed the activity described in the highlight. The Provider shall review and edit Program Highlights for clarity, readability, n:|evnnoe' specificity, human interest,and grammar, prior to submitting them to the Alliance. 6' Outreach Activity The Provider shall report on outreach activities at least semi-annually using a uniform reporting format established by the Alliance.The format must includethe following information: number and type of provider events or activities; date and location; tMu) number of participants at each event or activity; individual service needs identified; and referral sources mr information provided. Reports must be submitted by June 3O and December 3| of each contract year. /kto minimum,the number ofoutreach activities required to&ecompleted annually for the Provider must be consistent with the number of outreach activities referenced in the procurement documents leading to this contract. Page 26cf 72 Contract Number AA2529 7. Health and Wellness Reports The Provider shall submit Monthly Programmatic Reports for EBDPHP services. The Provider shall Submit the monthly reports with the monthly billing in accordance with Section 3.4 of this contract. Invoices submitted in accordance with Section 3.4 of this contract will not be paid unless the programmatic reports are submitted with the billing. The Alliance Conti-act Manager will provide an Excel spreadsheet with the following tabs: Health and Wellness(one for each month);Success Story (reported only in May); Partnership (one tab updated as needed); and a Statistical Breakdown Page. a. Information provided in the Monthly Programmatic Report must match CIRTS data and the Request for Payment. b. The Provider shall review program documentation to ensure documentation is complete and adequately supports the information reported on the Monthly Programmatic Report prior to submitting a Request for Payment.The Provider will attest to the review in the "comments" section of the Monthly Programmatic Report and provide relevant information regarding the documentation as needed. c. Program documentation shall include all the following elements: Sign-in Sheet or Attendance Log;flyers or documentation demonstrating efforts to recruit participants and promote EBDPHP services provided; current facilitator certificates; copy of program license (if applicable); and any forms required by the specific program. d. The provider shall ensure that program documentation includes a Sign-in Sheet or Attendance Log with date, time, name of program,participant names,and name of program facilitator(s). If the Attendance Log does not include a space for participant signatures,additional program documentation must be included with participant signatures that match the participant names and dates in the Attendance Log. Exceptions may be approved by Alliance Contract Manager. Requests must be made in writing and kept with program documentation. e. Participants must write and sign their name on a program sign-in sheet or Attendance Log. Attendance Logs with participant names typed or written in by the same person will not be accepted as program documentation. If a participant refuses or is unable to write their own name and sign, the instructor may sign by proxy for the participant with a note on the sign-in sheet stating why it is necessary to do so(the note needs to be initialed and dated). f. The Provider shall abide by all program fidelity requirements and annually observe delivery of EBDPHP services. A note will be included in the Monthly Programmatic Report, in the comments section, when a program has been observed. Documentation pertaining to the observation will be kept and provided to the Alliance upon request. g. The Provider shall contact the Alliance Contract Manager in the event of an emergency or an exigent circumstance where the provider is unable to maintain an aspect of fidelity of the EBDPHP services (e.g., minimum or maximum number of participants) before the end of the workshop. At the discretion of the Alliance Contract Manager, the service may be reimbursed under this contract; however, if the fidelity infraction is discovered after the program has finished, during the Request for Payment Process or a desk review, the Provider may not be reimbursed for the workshop or shall be requested to reimburse the Alliance the cost of the workshop. fi, The Provider shall collaborate and partner with organizations to extend the reach of EBDPHP services. Partnerships shall be designed to stimulate innovation of new approaches and activities in EBDPHP services, development of greater capacity, and leverage other funding sources. Partnerships shall also address building and sustaining an infrastructure for the dissemination of EBDPFIP services. This includes, but is not limited to, recruitment of trainers and participants,covering costs for licenses,and replicating program fidelity. i. The Provider shall document,and provide to the Alliance upon request,evidence of partnerships created formally through Memoranda of Agreement/Understanding. The provider will be required to keep track of partnerships in the Monthly Programmatic Report. Each month the Provider shall review and provide updates as necessary. 8. Florida Elder Law Program (FELP) Report The purpose of the FELP reports is to collect consistent and standard data to illustrate the range and type of legal assistance provided by the Provider to older persons in social or economic need. Providers funded for Legal Assistance shall submit the Florida Elder Law Program (FELP) report annually to the Alliance in the format provided by the Department to ensure that legal services reached the targeted groups and served the priority issue areas described in Attachment 1, Section 1.4.1 of this contract.The Provider shall compile and report Page 27 of 72 4348 Contract NUrnber AA2529 data using the definitions and specific instructions provided by the Department and the Alliance in the FFY 2022-2023 Florida Elder Law Program Data Collection Handbook. The reporting cycle for the FELP report is from October I to September 3 01h. The FELP Report includes the following areas: a. Cases and Client Information b. OAAP Complaint Case Report A C. Case Examples cl. Education Log e. Referred From Data f. Publications(optional) g. Unmet Needs(optional) "Individual clients are to be counted only once per calendar year. Reports must be submitted annually to the Alliance by October 15" E. Records and Documentation 1® Requests for Payment The Provider shall maintain documentation to support Requests for Payment that shall be available to the Alliance,the Department,or other authorized agencies and individuals such as the Florida Department of Financial Services(DFS), upon request. 1 eCIRTS Data and Maintenance: The Provider shall ensure,on a monthly basis,collection and maintenance of client and service information in eCIRTS or any such system designated by the Alliance. Maintenance includes accurate and current data,and valid exports and backups of all data and systems according to the Alliance and Department standards. 1 Data Integrity and Back up Procedures: The Provider shall anticipate and prepare for the loss of information processing capabilities.The routine backing up of all data and software is required to recover from losses or outages of the computer system. Data and software essential to the continued operation of Provider functions must be backed up. The security controls over the backup resources shall be as stringent as the protection required of the primary resources. It is recommended that a copy of the backed up data be stored in a secure,offsite location. 4. Policies and Procedures for Records and Documentation: The Provider shall maintain written policies and procedures for computer system backup and recovery and shall have the same requirement of its Subcontractors.These policies and procedures shall be made available to the Alliance upon request. F. Performance Specifications 1. Outcomes At a minimum,the Provider must: a. Ensure the provision of the services described in this contract are in accordance with the current DOEA Handbook and Section II.A.and Section II.C.of this contract; b. The Provider shall timely submit to the Alliance all reports described in Section. 11.13 of this contract; b. The Provider shall maintain all information described in Section I I.E.of this contract; d. The Provider shall ensure the prioritization and service provision of clients in accordance with Section I1.A.2 of this contract; e. The Provider shall timely and accurately submit to the Alliance Attachments IX,X and supporting documentation in accordance with Attachment VIII of this contract. f. The Provider shall timely and accurately submit to the Alliance a Service Cost Report in accordance with Section 13.3 of this contract. Page 28 of 72 4349 Contract Number AA2529 2. Criteria a. 66%of new service recipients with high-risk nutrition scores will improve their nutritional status. b. 651,,6of new service recipients will maintain or improve their ADL's assessment score. c. 62.3%of new service recipients will maintain or improve their IADL's assessment score. d. 89%of family and family-assisted caregivers will self-report they are very likely to provide care. 3. Monitoring and Evaluation Methodology The Alliance will review and evaluate the performance of the Provider under the terms of this contract.Monitoring shall be conducted through direct contact with the Provider through telephone, in writing, and/or an on-site visit. The Alliance's determination of acceptable performance shall be conclusive. The Provider agrees to cooperate with the Alliance in monitoring the progress of completion of the service tasks and deliverables. The Alliance may use, but is not limited to,one or more of the following methods for monitoring: a. Desk reviews and analytical reviews-, b. Scheduled,unscheduled,and follow-up on-site visits; c. Client visits; d. Review of independent auditor's Compliance Reports,if applicable. e. Review of Independent Auditors Financial Report or third party compilation f. Review of third-party documents and/or evaluation; g. Review of progress reports; h. Review of customer satisfaction surveys; i. Agreed-upon procedures review by an external auditor or consultant; j. Limited-scope reviews;and k. Other procedures as deemed necessary. G. Provider Responsibilities 1. Provider Accountability: All service tasks and deliverables pursuant to this contract are solely and exclusively the responsibility of the Provider, and for which,by execution of the contract,the Provider agrees to be held accountable. 1 Coordination with Other Providers and/or Entities: Notwithstanding those services for which the Provider is held accountable involve coordination with other entities in perfon-ning the requirements of the contract, the failure of other entities does not alleviate the Provider from any accountability for tasks or services that the Provider is obligated to perform pursuant to this contract. 1-1. Alliance Responsibilities 1. Alliance Obligations: The Alliance may provide technical support and assistance to the Provider within the resources of the Alliance to assist the provider in meeting the required tasks in the above Section IL 2. Alliance Determinations: The Alliance reserves the exclusive right to make certain determinations in the tasks and approaches. The absence of the Alliance setting forth a specific reservation of rights does not mean that all other areas of the contract are subject to mutual agreement. SECTION 111111. METHOD OF PAl A. Payment Methods Used The Method of Payment for this contract is a combination of fixed fee/unit rate,cost reimbursement,and advance payments, subject to the availability of funds and Provider performance. The Alliance will pay the Provider upon satisfactory completion of the Tasks/Deliverables, as specified in Section 11 and in accordance with other terms and conditions of the contract. Page 29 of 72 4350 Contract Number AA2529 1. Fixed Fee/Unit Rate Payment for Fixed Fee/Unit Rates shall not exceed amounts established in Attachment VI I,per unit of service. 2. Cost Reimbursement Payment may be authorized only for allowable expenditures, which are in accordance with the services specified in Attachment VII. All Cost Reimbursement Requests for Payment must include the Receipt and Expenditure Report beginning with the first month of the contract. 3. Advance Payments Non-profit Providers may request a monthly advance for service costs for each of the first two months (or 1/6")of the contract period and total contract amount, based on anticipated cash needs. For the first month's advance request,the Provider shall provide to the Alliance documentation justifying the need for an advance and describing how the funds will be distributed.If the Provider is requesting two(2)months of advances,documentation must be provided reflecting the cash needs of the Provider within the initial two(2)months and should be supported through a cash-flow analysis or other information appropriate to demonstrate the Provider's financial need for the second month of advances. The Provider must also describe how the funds will be distributed for the first and second month. If sufficient budget is available, and the Department's Contract Manager, in his or her sole discretion, has determined that there is justified need for an advance,the Department will issue approved advance payments after July Ist of the contract year. All advance payments made to the Provider shall be reimbursed to the Alliance as follows: At least one—tenth of the advance payment received shall be reported as an advance recoupment on each Request for Payment(Attachment XI) for each Region being billed,starting with the invoice submission of the third month activities and billing,in accordance with the Invoice Report Schedule(Attachment IX). B. Method of Invoice Payment Payment shall be made upon the Provider's presentation of an invoice subsequent to the acceptance and approval by the Alliance of the deliverables shown on the invoice and payment has been received from DOEA.The form and substance of each invoice submitted by the Provider shall be as follows: I. A separate set of billing reports must be submitted for each County and further for each Region within the County. For billing purposes,County Wide Services are considered to be a Region and should be invoiced on a separate set of billing reports. 2. Request payment on a monthly basis for the units of services established in this contract,provided in conformance with the requirements as described in the DOEA Programs and Services Handbook,and at the rates established in Attachment VII of the contract. Documentation of service delivery must include a report consisting of the following: number of clients served,number of service units provided by service,and rate per service unit with calculations that equal the total invoice amount. Any change to the total contract amount requires a formal amendment. 3. For each Region,the Provider shall consolidate all subcontractors'Requests for Payment and Expenditure Reports that support Requests for Payment and shall submit to the Alliance using forms Request for Payment (Attachment IX), Receipt and Expenditure Reports(Attachment X)for all services. 4. All Requests for Payment shall be based on the submission of monthly Expenditure Reports beginning with the first month of the contract. The schedule for submission of advance requests and invoices is Invoice Schedule, Attachment Vill; 5. In the event that services were not billed during the regular billing cycle,the Provider may request payment for services no later than 90 days after the month in which the expense was incurred, except that requests cannot be made after the contract closeout date. Request for payment of services rendered 90 days after the month in which the expense was incurred will require approval of the contract manager prior to the billing of such incurred expenses. Late service billing requests will not be paid unless justification is submitted and approved by the contract manager; 6. The Provider shall maintain documentation to support payment requests which shall be available to the Alliance, the Department,and the Department of Financial Services,or other authorized state and federal personnel upon request;and Page 30 of 72 4351 Contract Number AA2529 7. All payments under the terms of this contract are contingent upon an annual appropriation by the Legislature,and subject to the availability of funds. C. Payment Withholding and/or Financial Penalty Any payment due by the Alliance under the terms of this contract may be withheld pending the receipt and approval by the Alliance of all financial and programmatic reports due from the Provider and any adjustments thereto, including any disallowance not resolved as outlined in this Contract. D. Final Invoice nstr►ections The Provider shall submit the final Request for Payment to the Alliance no later than 30 days after the contract period ends and as referenced in Attachment Vill. If the contract is terminated prior to the end date of the contract, then the Provider must submit the final request for payment to the Alliance no more than 30 days after the contract is terminated.If the provider fails to do so,all right to payment is forfeited,and the Alliance will not honor any requests submitted after the aforesaid time period. E. eCIRTS Data Entries for Subcontractors The Provider must require Subcontractors to enter all required data for clients and services in the eCIRTS database per the ®®EA Programs and Services Handbook and the eCIRTS User Manual ® Aging Provider Network users (located in Documents on the eCIRTS Enterprise Application Services). Subcontractors must enter this data into the eCIRTS prior to submitting their requests for payment and expenditure reports to the Provider. The Provider shall establish deadlines for completing eCIRTS data entry and to assure compliance with due dates for the requests for payment and expenditure reports that Provider must submit to the Alliance. F. Providers' Monthly eCIRTS Reports The Provider must run monthly eCIRTS reports and verify client and service data in the eCIRTS is accurate. This report must be submitted to the Alliance with the monthly request for payment and expenditure report and must be reviewed by the Alliance before the Provider's request for payment and expenditure reports can be approved by the Alliance. G. Consequences of Non-Compliance: Should it be determined that the Provider is found to not be incompliance with any deliverables,aspects or requirements of this contract,the Alliance may: 1. Require a Corrective Action Plan(CAP) a. If at any time the Provider is notified by the Alliance's Contract Manager that it has failed to correctly,completely, and/or adequately perform contract deliverables identified in Section ILC and IILD, or any other contractual requirements of this contract, the Provider will have ten (10) business days to submit a CAP to the Alliance's Contract Manager that addresses the deficiencies and states how the deficiencies will be remedied within the time approved by the Alliance's Contract Manager. The Alliance may assess a Financial Consequence for Non® Compliance on the Contractor as referenced in Section III.G.2.of this contract for each deficiency identified in the CAP which is not corrected pursuant to the CAP.The Alliance may also assess a financial consequence for failure to timely submit a CAP. b. If the Provider fails to correct an identified deficiency within the approved time specified in the CAP,the Alliance may deduct financial consequence established in Section III.G.2.of this contract frown the payment for the invoice of the following month. c. If the Provider fails to timely submit a CAP,the Alliance shall deduct the amount established in Section III.G.2 of this contract.The deduction will be made from the payment for the invoice of the following month(s). d. Failure to submit a CAP may result in contract termination. 2. Financial Consequences a. Failure to submit a CAP timely may result in a financial penalty tip to the lower of$25,000 or 5%of the Provider Contract amount and may be calculated on the totality of all Alliance funded contracts, depending on the area of non-compliance. b. Failure to correct an identified deficiency may result in a financial penalty up to the lower of$25,000 or 510 of the Provider Contract amount and may be calculated on the totality of all Alliance funded contracts related to the deficiency,depending on the area of non-compliance. Page 31 of 72 4352 Contract l4umbcrA/k252A o. Failure mcomply with established assessment and priorih7ginu criteria us per Section |iA and ou evidenced by eC|RTS reports may result inu financial penalty w the lower nf%25.UO0or 5^°and may he calculated mn the totality of all n:|med Alliance funded contracts, depending on the area efcompliance. A second offense may ncso|t in o financial consequence of the lower nf$50.OQ0 or 10Yv and may be calculated on the totality of alliance funded contracts. d. Failure to provide services in accordance with the current D0EA Handbook,the service tasks described in Section |I.A, and the Budget summary(Attachment XO).and/or failure on submit required documentation may result in n result in o financial penalty of the lower of$25.0OO or 5% and may he calculated on the tmm|i4/ of all related Alliance 0/od*d contracts, depending on the area of compliance. A second offense may result in m §onncim| consequence ofthe lower n[$5B4OOUor |O"� and may be calculated on the totality ofrelated Alliance funded contracts. e. Failure to perform management and oversight of the OAA Programs operations may result in m financial consequence o[the io*erof$5O.00Oor |0""and may he calculated nnthe totality m[alliance funded IV. SPECIAL PROVISIONS A. Provider's Financial Obligations 1. Matching,Level nK Effort,and Earmarking Requirement: The Provider must provide u match nfutleast |@ percent of the cost for services funded through this contract,except for Title 111D. The match will be made in the form mf cash and/or in-kind resources. At the end oFthe contract perimd, all funds through this contract,except for Title I|/Dmust bn properly matched. 2. Management and Use o[Service Dollars and Continuity nfService: a. The Provider is expected m spend all funds provided hy the Alliance for the purpose specified in this contract. The Provider must manage the service dollars in such a manner so as to avoid having a surplus of funds at the end ofthe contract period. If the Alliance determines that the Provider is not maximizing available funding.the Alliance, in accordance with its Surplus/Deficit Fiscal policies, may transfer funds to other Providers and/or adjust subsequent funding allocations accordingly. h. The Provider shall ensure that contract services will be provided until the end o[the contract period. |n order tm enable the Provider tn better manage the services under this contract and tomaximize the use of available resources, the Alliance has established a spending authority as identified in Budget Summary,Attachment VII. The Provider is /enpmusiNc for managing ,he spending authority so that n continuity of service can be maintained for the maximum number of consumers.The Provider agrees to assume responsibility for any contractual deficit that may be incurred. 3. Consumer Contributions Consumer contributions are to6c used under the following terms: o. The Provider assures compliance with Scotinn3|5 of the OAAaaamended in20O6. in regard to consumer omn*i6u6nno; b. Voluntary contributions are not m6e used for cost sharing nrmatching; c. Accumulated voluntary contributions are to be used prior to requesting federal reimbursement;and d. Voluntary contributions are m6c used only to expand services. 4. Budget Summary: The Alliance has established a spending authority hosed on services and rate detailed in ,he SPA and the Budget Summary,Attachment V|/and any revisions thereto approved 6y the Alliance. Any changes in the total amounts nythe funds identified nnthe Budget Summary require o contract amendment. Page 32of72 4353 Contract Number AA2529 B. Remedies for Nonconforming Services I. The Provider shall ensure that all goods and/or services provided under this contract are delivered timely,completely and commensurate with required standards of quality.Such goods and/or services will only be delivered to eligible program participants. 2. If the Provider fails to meet the prescribed quality standards for services,such services will not be reimbursed under this contract. In addition, any nonconforming goods (including home delivered meals) and/or services not meeting such standards will not be reimbursed under this contract.The Provider's signature on the request for payment form certifies maintenance of supporting documentation and acknowledgement that the Provider shall solely bear the costs associated with preparing or providing nonconforming goods and/or services. The Alliance requires immediate notice of any significant and/or systemic infractions that compromise the quality,security or continuity of services to clients. 3. The Alliance will pass through to the provider any financial consequences imposed by the Department on the Alliance should the provider be at fault and/or cause for the imposed financial consequence. Any passthrough financial consequences will be withheld by reduction of payment and will levy against the provider for the following: a. Delivery of services to eligible clients as referenced in Attachment 1,Section If of this contract -Failure to comply with established assessment and prioritization criteria as evidenced by eCRITS reports. b. Services and units of services as referenced in Attachment 1,Section 11 of this contract—Failure to provider services in accordance with the current DEOA Handbook c. Administrative duties as referenced in Attachment 1, Section 11 of this contract—Failure to perform management and oversight of the program operations. C. Investigation of Criminal Allegations Any report that implies criminal intent on the part of the Provider or any Subcontractors and referred to a governmental or investigatory agency must be sent to the Alliance which will in turn forward the information to the Department. If the Alliance has reason to believe that the allegations will be referred to the State Attorney,a law enforcement agency,the United States Attorney's office, or other governmental agency, the Alliance shall notify the Inspector General at the Department immediately. A copy of all documents,reports, notes or other written material concerning the investigation, whether in the possession of the Provider or Subcontractors, must be sent to the Alliance which will in turn send the material to the Department's Inspector General with a summary of the investigation and allegations. D. Volunteers The Provider shall ensure the use of trained volunteers in providing direct services delivered to older individuals and individuals with disabilities needing such services. If possible, the Provider shall work in coordination with organizations that have experience in providing training, placement, and stipends for volunteers or participants (such as organizations carrying out federal service programs administered by the Corporation for National and Community Service),in community service settings. E. Use of Service Dollars and Management of Assessed Priority Consumer List The Provider is expected to spend all federal,state,and other funds provided by the Alliance for the purpose specified in the contract.The Provider must manage the service dollars in such a manner so as to avoid having a surplus of funds at the end of the contract period, for each program managed by the Provider.The Provider understands and agrees to the reallocation of funding as described in Attachment 1,Section II.E.3.of this contract. F. Investigation of Criminal Allegations Any report that implies criminal intent on the part of the Provider or any subcontractors and referred to a governmental or investigatory agency must be sent to the Department and the Alliance.If the Provider has reason to believe that the allegations will be referred to the State Attorney,a law enforcement agency,the United States Attorney's office,or governmental agency, the Provider shall notify the Inspector General at the Department immediately. A copy of all documents, reports, notes,or other written material concerning the investigation,whether in the possession of the Provider or subcontractors,must be sent to the Department's Inspector General with a summary of the investigation and allegations. G. Rate Increase Thresholds Rates may only increase from one contract year to the next at a rate consistent with the annual rate of inflation in the Page 33 of 72 4354 Contract Number AA2529 Consumer Price Index(CPI)percentage change for all items as determined by the Bureau of Labor Statistics for the I2® mont s prior to the Department's required Area flan submission date and as per the Alliance policy incorporated her in by reference. See hail /lwa as obl I / hprt,agoma ugt�,tu Iwru a �in�l 4a ar��ala��tt.Lsroca tta a by:: gla,ao utul�t? In order to receive the rate increase: 1. The Provider must submit a written request to receive a rate increase as described in the previous paragraph. The written request must be received no later than September 15 for the new rate beginning in the following contract year. 2. Should the requested rate increase exceed 5%of the current year's rate,the Provider must provide: a. A detailed written justification describing the reason(s) for the interim rate adjustment. This explanation shall include a detailed assessment of potential organizational and client impact. The written justification shall provide sufficient detail for the Alliance to review, identifying the service or commodity component(s) that are increasing Provider costs; b. Supporting documentation for the written justifications c. A current rate and a requested rate unit cost methodology; d. A simplified Unit Cost Methodology 3® Note: All rate increase thresholds mentioned in the above language is cumulative from rate at the time of contract execution. Page 34 of 72 4355 Contract Number AA2529 ATTACHMENT 11 ATTACHMENT If FINANCIAL AND COMPLIANCE AUDIT The administration of resources awarded by the Alliance to the provider may be subject to audits and/or monitoring by the Alliance,uxtor the Department as described in this section. 1® MONITORING In addition to reviews of audits conducted in accordance with 2 C F R Part 200 (formerly OMB Circular A-133, as revised), and s. 215.97, F.S.,(see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by the Alliance and/or the Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this agreement, the Provider agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Alliance. In the event the Alliance and/or the Department determines that a limited scope audit of the Provider is appropriate, the Provider agrees to comply with any additional instructions provided by the Alliance and/or the Department to the Provider regarding such audit. The Provider further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Alliance and/or the Department. AUDITS PART 1: FEDERALLY FUNDED This part is applicable ifthe provider is State or local government or anon-profit organization as defined in OMB Circular A- 133, as revised. In the event that the Provider expends $1,000,000.00 or more in federal awards during its fiscal year, the Provider must have a single or program-specific audit conducted in accordance with the provisions of 2 C F R P a r t 2 0 0. EXHIBIT 2 to this agreement indicates federal resources awarded through the Alliance by this agreement. In determining the federal awards expended in its fiscal year, the Provider shall consider all sources of Federal awards, including federal resources received from the A I I i an c e. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by 2 C F R P a r t 2 0 0. An audit of the P ro v i d e r conducted by the Auditor General in accordance with the provisions of 2 C F R P a r t 2 0 0, will meet the requirements of this part. In connection with the audit requirements addressed in Part 1,paragraph 1,the Provider shall fulfill the requirements relative to auditee responsibilities as provided in 2 C F R P a r 1 2 0 0.5 0 8. If the Provider expends less than $1,000,000.00 in federal awards in its fiscal year, an audit conducted in accordance with the provisions of 2 C F R P a r t 2 0 0, is not required. In the event that the Provider expends less than $1,000,000.00 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 C F R P a r t 2 0 0, the cost of the audit must be paid from non-federal resources (i.e., the cost of such audit must be paid from Provider resources obtained from other than federal entities.) An audit conducted in accordance with this part shall cover the entire organization for the organization's fiscal year. Compliance findings related to agreements with the Alliance shall be based on the agreement's requirements, including any rules,regulations, or statutes referenced in the agreement.The financial statements shall disclose whether or not the matching requirement was met for each applicable agreement. All questioned costs and liabilities due to the Alliance and/or the Department shall be fully disclosed in the audit report with reference to the Alliance agreement involved. If not otherwise disclosed as required by 2 C F R P a r t 2 0 0.5 10,the schedule of expenditures of federal awards shall identify expenditures by agreement number for each agreement with the Alliance in effect during the audit period. Financial reporting packages required under this part must be submitted within the earlier of 30 days after receipt of the audit report or 9 months after the end of the Provider's fiscal year end. Page 35 of 72 4356 Contract Number AA2529 PART 1111: STATE FUNDED This part is applicable ifthe Provider is a non-state entity as defined by s.215.97(2),F.S. In the event that the Provider expends a total amount of state financial assistance equal to or in excess of$750,000.00 in any fiscal year of such Provider(for fiscal years ending September 30,2004 or thereafter),the Provider must have a State single or project- specific audit for such fiscal year in accordance with s. 215.97, F.S.;applicable rules of the Department of Financial Services;and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 2 to this agreement indicates state financial assistance awarded through the Alliance by this agreement. In determining the state financial assistance expended in its fiscal year,the Provider shall consider all sources of state financial assistance,including state financial assistance received from the Alliance, other state agencies, and other non-state entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a non-state entity for Federal program matching requirements. In connection with the audit requirements addressed in Part 11, paragraph 1, the Provider shall ensure that the audit complies with the requirements of s. 215.97(8), F.S. This includes submission of a financial reporting package as defined by s. 215.97(2), F.S., and Chapter 10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations), Rules of the Auditor General. If the Provider expends less than $750,000.00 in state financial assistance in its fiscal year(for fiscal years ending September 30, 2004 or thereafter), an audit conducted in accordance with the provisions of s. 215.97, F.S., is not required. In the event that the Provider expends less than $750,000.00 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of s. 215.97, F.S., the cost of the audit must be paid from the non-state entity's resources(i.e.,the cost of such an audit must be paid from the Provider resources obtained from other than State entities). An audit conducted in accordance with this part shall cover the entire organization for the organization's fiscal year. Compliance findings related to agreements with the Alliance shall be based on the agreement's requirements, including any applicable rules, regulations,or statutes.The financial statements shall disclose whether or not the matching requirement was met for each applicable agreement. All questioned costs and liabilities due to the Alliance shall be fully disclosed in the audit report with reference to the Alliance agreement involved.If not otherwise disclosed as required by Rule 691-5.003,F.A.C.,the schedule of expenditures of state financial assistance shall identify expenditures by agreement number for each agreement with the Alliance in effect during the audit period. Financial reporting packages required under this part must be submitted within 45 days after delivery of the audit report, but-no later than 12 months after the Provider's fiscal year end for local governmental entities.Non-profit or for-profit organizations are required to be submitted within 45 days after delivery of the audit report,but no later than 9 months after the Provider's fiscal year end.Notwithstanding the applicability of this portion,the Alliance retains all right and obligation to monitor and oversee the performance of this agreement as outlined throughout this document and pursuant to law. If. PART III: REPORT SUBMISSION Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200,and required by PART I of this agreement shall be submitted,when required by 2 CFR Part 200.512,by or on behalf of the Provider directly to each of the following: The Alliance at each of the following addresses: Alliance for Aging,Inc. Attn: Fiscal Department 760 NW 107" Avenue Suite 214 Miami, FL 33172 Page 36 of 72 4357 Contract Number AA2529 For fiscal year 2013 and earlier to the Federal Audit Clearinghouse designated in 2 CFR §200.36 at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10"' Street Jeffersonville, IN 47132 For fiscal year 2014 and later, pursuant to 2 CFR §200.5 12, the reporting package and the data collection form must be submitted electronically to the Federal Audit Clearinghouse. Pursuant to 2 CFR§200,5 12,all other Federal agencies, pass-through entities and others interested in a reporting package and data collection form must obtain it by accessing the Federal Audit Clearinghouse. The Provider shall submit a copy of any management letter issued by the auditor, to the Florida Department of Elder Affairs, via the Alliance, at the following address: Alliance for Aging,Inc. Attn: Fiscal Department 760 NW 107" Avenue Suite 214 Miami, FL 33172 Additionally, copies of financial reporting packages required by this contract's Financial Compliance Audit Attachment, Part 11 shall be submitted by or on behalf of the Provider directly to each of the following: The Florida Department of Elder Affairs, via the Alliance, at the following address: Alliance for Aging,Inc. Attn: Fiscal Department 760 NW 107" Avenue Suite 214 Miami, FL 33172 The Auditor General's Office at the following address: State of Florida Auditor General Claude Pepper Building, Room 574 111 West Madison Street Tallahassee, Florida 32399-1450 Any reports,management letter,or other information required to be submitted to the Department pursuant to this contract shall be submitted timely in accordance with 2 CFR Part 200, Florida Statutes, and Chapters 10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations), Rules of the Auditor General,as applicable. Providers, when submitting financial reporting packages to the Department for audits done in accordance with 2 CFR Part 200 or Chapters 10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules ofthe Auditor General,should indicate the date that the reporting package was delivered to the Provider in correspondence accompanying the reporting package. PART IV: RECORD RETENTION The Provider shall retain sufficient records demonstrating its compliance with the terms of this contract for a period of six (6) years from the date the audit report is issued, and shall allow the Department or its designee, the CFO or Auditor General access to such records upon request. The Provider shall ensure that audit working papers are made available to the Alliance and/or the Department or its designee, CFO, or Auditor General upon request for a period of six (6) years from the date the audit report is issued, unless extended in writing by the Department. Page 37 of 72 4358 Contract Number AA2529 ATTACHMENT If FINANCIAL, AND COMPLIANCE AUDIT ATTACHMENT EXHIBIT I PART 1® AUDIT RELATIONSHIP DETERMINATION Providers who receive state or federal resources may or may not be subject to the audit requirements of 2 CFR Part §200.500, and/or s. 215.97, F.S.. Providers who are determined to be recipients or subrecipients of federal awards and/or state financial assistance may be subject to the audit requirements if the audit threshold requirements set forth in Part I and/or Part 11 of Exhibit I is met. Providers who have been determined to be vendors are not subject to the and it requirements of 2 CFR Part §200.38, and/or s.215.97,F.S. Regardless of whether the audit requirements are met, Providers who have been determined to be recipients or subrecipients of Federal awards and/or state financial assistance must comply with applicable programmatic and fiscal compliance requirements. In accordance with 2 CFR Part §200 and/or Rule 691-5.006, F.A.C.,Contractor has been determined to be: Vendor not subjectto2 CFR Part§200.3 8 and/or s.215.97,F.S. X Recipient/subrecipient subject to 2 CFR Part §200.86 and §200.93 and/or s. 215.97, F.S. Exempt organization not subject to 2 CFR Part§200 and/or s. 215.97, F.S. For Federal awards, for-profit organizations are exempt; for state financial assistance projects, public universities, community colleges, district school boards, branches of state (Florida) government, and charter schools are exempt. Exempt organizations Must comply with all compliance requirements set forth within the contract or award document. NOTE:If a Provider is determined to be a recipient/subrecipient of federal and or state financial assistance and has been approved by the Alliance to subcontract,they must comply with s. 215.97(7), F.S., and Rule 691-.5006, F.A.C. [state financial assistance] and 2 CFR Part§200.330[federal awards]. PART H: FISCAL COMPLIANCE REQUIREMENTS FEDERAL AWARDS OR STATE MATCHING FUNDS ON FEDERAL AWARDS. Providers who receive Federal awards, state maintenance of effort funds, or state matching funds on Federal awards and who are determined to be a subrecipient must comply with the following fiscal laws,rules and regulations: STATES, LOCAL GOVERNMENTS AND INDIAN -rRIBES MUST FOLLOW: 2 CFR Part §200.416-Cost Principles* 2 CFR Part §200.201- Administrative Requirements" 2 CFR Part§200.500- Audit Requirements Reference Guide for State Expenditures Other fiscal requirements set forth in program laws, rules and regulations NON-PROFIT ORGANIZATIONS MUST FOLLOW: 2 CFR Part§200.400-.41 1-Cost Principles* 2 CFR Part §200.100-Administrative Requirements 2 CFR Part §200.500-Audit Requirements Reference Guide for State Expenditures Other fiscal requirements set forth in program laws, rules and regulations EDUCATIONAL INSTITUTIONS (EVEN IF A PART OF A STATE OR LOCAL GOVERNMENT)MUST FOLLOW: 2 CFR Part §200.418-Cost Principles* 2 CFR Part §200.100-Administrative Requirements Page 38 of 72 4359 Contract Number AA2529 2 CFR Part §200.500-Audit Requirements Reference Guide for State Expenditures Other fiscal requirements set forth in program laws,rules and regulations *Some Federal programs may be exempted from compliance with the Cost Principles Circulars as noted in the 2 CFR Part §200.400(5)(c). "For funding passed through U.S. Health and Human Services, 45 CFR 92; for funding passed through U.S. Department of Education, 34 CFR M STATE; FINANCIAL ASSIS'I'ANCE. Providers who receive state financial assistance and who are determined to be a recipient/subrecipient must comply with the following fiscal laws,rules and regulations: Section 215.97, Fla. Star. Chapter 691-5, Fla. Ad in. Code State Projects Compliance Supplement Reference Guide for State Expenditures Other fiscal requirements set forth in program laws, rules and regulations III The Remainder of This Page Left Intentionally Blank Page 39 of 72 4360 Contract Number AA2529 ATTACHMENT If FINANCIAL, AND COMPLIANCE AUDIT ATTACHMENT EXHIBrr 2-FUNDING SUMMARY hLjg;_TuIe 2 CFR§200.331,as revised,and s.N5.97,F.S.,require that information about Federal Prograrns and StateProjeos included in ATTACHMENT 11, Exhibit I be provided to the recipient.Information contained is a prediction of funding sources and related amounts based on the contract budget. L. FE DERAI...RFSOU RCES A WA RDE D TOTH E S U BREC I P I ENTPU RS UAN'I"I'0111-1 IS CONTRACT CONS 9 ST OF'I"I-IF FOLLOWING: PROGRA'MTH'I'LE FUNDING SOURCE CFDA A'%IOUN'r ............................. Older Americans Act U.S.Health and Huw�tn Services 93.044 $69.21 LOO Title HIB Support Services -................. ................................................. Older Americans Act U.S.Health and I luman Services 93.045 $138.000.00 Title HICI Congregate Meak ........... Older Americans Act U.S.Health and Human Services 91045 $238,000.00 Title MC2—Home Delivered Meals .................................................................................. Older Americans Act U.S.Heafth and Human Services 93,043 $29.450.00 Title HID Older Americans Act $136,260.00 Title ME Caregiver Support Services U.S,Health and I funiari Seri ices 91052 $3 0�000.00 Title III IEG—Caregiver Support Services $78.360.00 Title III ES C�! Ui'j...........................-er Americans Act U.S.Ifealdii and Hunian Services 93.053 Nutrition Services Incentive Pro rarn I I TOTAL FEDERAL AWARD $719,281.00 ............................................................... COMPI,I A NCE REQU I RE-MENTS A PPLI CA B LE TO TH E I-EDE RA L RESOURCES A WA RDED P URSUANTTO-1111 S CONI-RA CT ARE AS FOLLOWS: 11DLaAL_LU=L 2 CFR Part 200-Uniform AdministratiN e Requirements.. Cost Principles,and Audit Requirements for Federal Awards.OMB Circular A-133- Audits of States.Local Governments,and Noun-Profit Organizations 2. STATE RESOURCES AWARDS DTOTHE,RECIPIENT PURSUANT'TOTHIS CONTRACT CONS I ST OFTHE FOLLOWING� MATCHING RESOUCES FOR FEDERAL PROGRAMS........................................... PROGRAMTrn.A." FUNDING SOURCE CFDA AMOUNT ................................................... TOTAL STATE AWARD STATE HNANCIAL ASSFIANCE SUBJECT TO sec.215.97,F.S. ......................................................... PROGRAM TITLE FUNDING SOURCE 'FDA AMOUN'l ....................................................................... ..................................... ............. L121ALIEA!1D COMPLIANCE REQUIREMENTS APPLICABLE 1-0 STATE RESOURCES AWARDEE)PURSUANT TO TFIJIS CONTRACT ARE AS FOLLOWS: Section 2 15.97,F.S., Chapter 69l-5, FA.C., Reference Guide for State ENpenditures,Other fiscal requirernents set forth in program la%%s,rules and regiflations. Page 40 of 72 4361 Contract Number AA2529 ATTACHMENT III CERTIFICATIONS AND ASSURANCES DOEA will not award this Contract unless the Provider completes these CERTIFICATIONS AND ASSURANCES in performance of this contract. The Provider provides the following certifications and assurances: A. Debarment and Sus[!ension Certification 9 CFR Part 95 and 45 CEH_Eart 751 B. Certiricationu'----,iigg_l&hhyin '29CFRP art 93and45CFRE art 93j C. Nondiscrimination & Equa 1O) ortunibLAssurance9 CFR Part 37 and 45 CFRjart 801 LM L2..... D. Certification Rear ding.Public J iy Crimes,section 287.133 F S E. Association of Co y rya ratios for Reform Now (ACORN) Funding Restrictions Assurance ffull 111-1171 F. Certification Re roles Lists see F.S. G. Certifb!L,lil ill i 1 !, Prarding 11intm and Cool!erative Agreern is H. Verification of Employment S atus Certification I® Records and Documentation J. Certification Reording Insriection of Public Records A. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTION. The undersigned Provider certifies to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily eXCILIded from covered transactions by a federal department or agency; 2. Have not within a three-year period preceding this Contract been convicted or had a civil judgment rendered against them forcornmission of fraud ora criminal offense in connection with obtaining,attempting to obtain, or performing a public(Federal, State, or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or corn mission of embezzlement,theft, forgery,bribery, falsification or destruction of records, making false statements,or receiving stolen property; 3. Are not presently indicted or otherwise criminally or civilly charged by a government entity(Federal, State or local)with commission of any of the offenses enumerated in paragraph A.2. of this certification; and/or 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State,or local)terminated for cause of default. The undersigned shall require that language of this certification be included in the documents for all subcontracts at all tiers (including Subcontracts, vendors, sub-grants and contracts Linder grants, loans and cooperative agreements) and that all sub recipients and contractors shall provide this certification accordingly. Page 41 of 72 4362 Contract Number AA2529 B. CERTIFICATION REGARDING LOBBYING - CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS. The undersigned Provider certifies, to the best of its knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of Congress. or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement , and the extension, continuation, renew al. amendment or modification of any Federal contract, grant, loan or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress, or employee of a Mernber of Congress in connection with a Federal contract, grant, loan, or cooperative agreement,the undersigned shall also complete and Submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions . The undersigned shall require that language of this certification be included in the documents for all subcontracts at all tiers (including Subcontracts, sub-grants and contracts tinder grants, loans, and cooperative agreements) and that all sub-recipients and contractors shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this Contract was made or entered into. Submission of this certification is a prerequisite for making or entering into this Contract imposed by 31 U.S.C. 1352, Any person who fails to file the required certification shall be Subject to a civil penalty of not less than $10,000 and not more than $100,000 for each Such failure. C. NON-DISCRIMINATION & EQUAL OPPORTUNITY ASSURANCE (29 CFR PART 37 AND 45 CFR PART 80). -As a condition of the Contract, Provider assures that it will comply fully with the non d iscri in i nation and equal opportunity provisions of the following laws: 1. Section 188 of the Workforce Investment Act of 1998 (WIA), (Pub. L. 105-220), which prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex national origin, age, disability, political affiliation, or belief, and against beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant authorized to work in the United States or participation in any WIA Title I-financially assisted program or activity. 2. Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352), as amended, and all requirements imposed by or pursuant tote Regulation of the Department of Health and Hurnan Services(45 CFR Part 80),to the end that, in accordance with Title VI of that Act and the Regulation, no person in the United States shall, on the ground of race, color, or national origin , be excluded from participation in, be denied the benefits of,or be otherwise Subjected to discrimination tinder any program or activity for which the Applicant receives Federal financial assistance frorn the Department. 3. Section 504 ofthe Rehabilitation Act of 1973 (Pub. L. 93-112)as amended, and all requirements imposed by or pursuant to the Regulation of the Department of Health and Human Services (45 CFR Part 84), to the end that, in accordance with Section 504 of that Act, and the Regulation, no otherwise qualified handicapped individual in the United States shall, solely by reason of his handicap, be excluded from participation in, be denied the benefits of,or be Subjected to discrimination tinder any program or activity for which the Applicant receives Federal financial assistance from the Department. 4,The Age Discrimination Act of 1975 (Pub. L. 94-135), as amended, and all requirements imposed by or pursuant tothe Regulation of the Department of Health and Human Services(45 CFR Part 91),to the end that, Page 42 of 72 4363 Contract Number AA2529 in accordance with the Act and the Regulation, no person in the United States shall, on the basis of age, be denied the benefits of, be excluded from participation in, or be subjected to discrimination Linder any prograrn or activity for which the Applicant receives Federal financial assistance frorn the Department. 5.Title IX of the Education Amendments of 1972 (Pt►b. L. 92-3 18), as amended, and all requirements imposed by or pursuant to the Regulation of the epart►Went of Flealth and Human Services (45 CFR Part 86), to the end that, in accordance with Title IX and the Regulation, no person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be otherwise Subjected to discrimination under any education program or activity for which the Applicant receives Federal financial assistance from the Department, 6.The American with Disabilities Act of 1990 (Pub. L. 101-336), which prohibits discrimination in all employment practices, including job application procedures, hiring, firing, advancement, compensation, training, and other terms, conditions, and privileges of employment. It applies to recruitment, advertising, tenure, layoff, leave,fringe benefits,and all other employment-related activities. Providers also assures that it will comply with 29 CFR Part 37 and all other regulations implementing the laws listed above.This assurance applies to Provider's operation of the WIA Title I -financially assisted program or activity, and to all contracts, Provider makes to carry out the `V✓IA Title I - financially assisted program or activity. Provider understands that DOEA and the United States have the right to seek judicial enforcement of the assurance. The undersigned shall require that language of this assurance be included in the documents for all subcontracts at all tiers (including subcontracts, vendors, sub-grants and contracts under grants, loans and cooperative agreements)and that all sub recipients and contractors shall provide this assurance accordingly. D. CERTIFICATION REGARDING PUBLIC ENTITY CRIMES,SECTION 287.133, F.S. Provider hereby certifies that neither it,norany person or affiliate of Provider,has been convicted of a Public Entity Crime as defined in section 287.133, F.S., nor placed on the convicted vendor list. Provider understands and agrees that it is required to inforrn DOEA immediately upon any change of circumstances regarding this status. E. ASSOCIATION OF COMMUNITY ORGANIZATIONS FOR REFORM NOW (ACORN) FUNDING RESTRICTIONS ASSURANCE(PUB.L. 111-117). As a condition of the Contract, Provider assures that it will comply fully with the federal funding restrictions pertaining to ACORN and its subsidiaries per the Consolidated Appropriations Act,2010,Division E,Section 511 (Pub. L. I I 1-117).The Continuing Appropriations Act,2011, Sections 101 and 103 (Pub. L. 111-24 2),provides that appropriations made t►nder Pub. L. I I 1-117 are available Linder the conditions provided by Pub, L. I I ]-117. Tile Undersigned shall require that language of this assurance be included in the documents for all subcontracts at all tiers (including subcontracts, vendors, sub-grants and contracts Linder grants, loans and cooperative agreements)and that all sub recipients and contractors shall provide this assurance accordingly. F. CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS,SECTION 287.135,F.S. If this Contract is in the amount of$1 million or more, in accordance with the requirements of Section 287.135, F.S., Provider hereby certifies that it is riot participating in a boycott of Israel, is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and that it does riot have business operations in Cuba or Syria. Both lists are created pursuant to Section 215.473, F.S. Provider understands that pursuant to Section 287.135, F.S., the submission of a false certification may Subject Provider to civil penalties,attorney's fees,and/or costs. Page 43 of 72 4364 Contract NUrnber AA2529 If Provider is unable to certify any of the statements in this certification, Provider shall attach an explanation to this Contract. G. CERTIFICATION REGARDING DATA INTEGRITY COMPLIANCE FOR CONTRACTS, AGREEMENTS,GRANTS,LOANS AND COOPERATIVE AGREEMENTS 1. The Provider and any subcontractors of services Linder this contract have financial management systems capable of providing certain information, including: (1) accurate, current, and complete disclosure of the financial results of each grant-funded project or prograrn in accordance with the prescribed reporting requirements; (2) the Source and application of funds for all contract supported activities; and (3) the comparison Of Outlays with budgeted amounts for each award. The inability to process information in accordance with these requirements Could result in a return of grant funds that have not been accounted for properly. 2. Management Information Systems used by the Provider, subcontractors, vendors, or any Outside entity on which the Provider is dependent for data that is to be reported,transmitted,or calculated,have been assessed and verified to be capable of processing data accurately, including year-date dependent data. For those systems identified Lobe non-compliant, Provider will take immediate action to assure data integrity. 3. If this contract includes the provision of hardware, software, firmware, microcode or imbedded chip technology,the undersigned warrants that these products are capable of processing year-date dependent data acCUrately. All versions of these products offered by the Provider (represented by the undersigned) and purchased by the state will be verified for accuracy and integrity of data prior to transfer. 4. In the event of any decrease in functionality related to time and date related codes and internal subroutines that impede the hardware or software prograrns from operating properly,the Provider agrees to immediately make required corrections to restore hardware and software programs to the same level of functionality as warranted herein,at no charge to the state,and without interruption tothe ongoing business of the state,time being of the essence. 5. The Provider and any subcontractors and/or vendors of services Linder this contract warrant their policies and procedures include a disaster plan to provide for service delivery to continue in case of an emergency including emergencies arising from data integrity compliance issues. H. VERIFICATION OF EMPLOYMENTSTATUS CERTIFICATION As a condition of contracting with the Florida Department of Elder Affairs, Provider certifies the use of the U.S. Department of Homeland Security's E-verify system to verify the employment eligibility of all new employees hired by the Provider during the contract term to perform employment duties pursuant to this contract and that any subcontracts include an express requirement that subcontractors and/or vendors performing work or providing services pursuant to this Contract utilize the E-verify system to verify the employment eligibility of all new employees hired by the subcontractor and/or vendor during the entire contract term. The Provider shall require that the language of this certification be included in all sub-agreements, sub-grants, and other agreements/contracts and that all subcontractors and/or vendors shall certify compliance accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was rnade or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Circulars A-102 and 2 CFR Part 200, and 215 (formerly OMB Circular A-I 10). L RECORDS AND DOCUMENTATION The Provider agrees to make available to Department staff and/or any party designated by the Department any Page 44 of 72 4365 Contract Number AA2529 and all contract related records and docurnentation. The Provider shall ensure the collection and maintenance of all prograrn related information and documentation on any Such systern designated by the Department. Maintenance includes valid exports and backups of all data and systems according to Department standards. J. CERTIFICATION REGARDING INSPECTION OF PUBLIC RECORDS 1. In addition to the requirements of sections, 10.1, 10.2 of the Standard Contract, and 119.0701(3) and (4) F.S., and any other applicable law, if a civil action is commenced as contemplated by Section 11 9.070 1(4), F.S., and the Department is named in the civil action, Provider agrees to indemnify and hold harmless the Department for any costs incurred by the Department, and any attorneys' fees assessed or awarded against the Department from a Public Records Request made pursuant to Chapter 119, F.S.,concerning this contract or services performed thereunder, a. Notwithstanding Section 119.0701, F.S., or other Florida law, this section is not applicable to contracts executed between the Department and state agencies or subdivisions defined in Section 768.28(2), F.S. 2, Section 119.01(3), F.S.,states if public funds are expended by an agency in payment of dues or membership contributions for any person,corporation, foundation,trust,association, group,or other organization,all the financial,business,and membership records Of Such an entity which pertain to the public agency(Florida Department of Elder Affairs) are public records. Section 119.07, F.S, states that every person who has custody Of Such a public record shall permit the record to be inspected and copied by any person desiring to do so, under reasonable circumstances. Additionally, I certify this organization does®does not Zprovide for institutional memberships. Provider's signature below attests that records pertaining to the dues or membership application by the Alliance and the Department are available for inspection as stated above. By execution of this contract. Provider must include these provisions in all related subcontract agreements (if applicable). By execution of this contract, Provider Must include these provisions (A-J) in all related Subcontract agreements (if applicable). By signing below, Provider certifies the representations outlined in parts A through J above, are true and correct. 1100 Simonton Street.2" Floor Title.. ................ignature and Yi da,uthorized Representative Street Address Monroe County Board of County Commissioners, Social Services/in-Home Services 2, Z6 ? V Kev West. FL 33040 Provider Name Date City,State,Zip code Page 45 of 72 4366 Contract Number AA2529 ATTAC11MENT V1 ASSURANCES—NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 45 minutes per response, including tirne for reviewing instructions,searching existing data Sources,gathering and maintaining the data needed and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget. Paperwork Reduction Project(0348-0043), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET, SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. Will give the awarding agency,the Comptroller General of the United States,and if appropriate,the State,through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970(42 U.S.C.4728-4763)relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits discrimination on the basis of race,color or national origin; (b)Title IX of the Education Amendments of 1972,as amended(20 U.S.C. 1681-1683,and 1685-1686),which prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C.794),which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107),which prohibits discrimination on the basis of age;(e)the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (1) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis ofalcohol abuse or alcoholism;(g)523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h)Title Vill of the Civil Rights Act of 1968(42 U,S.C, 3601 et seq.),as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application, 7. Will comply, or has already complied, with the requirements of ifles 11 and III of the uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of ederal or federally assisted programs.These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply,as applicable, with the provisions of the Hatch Act (5 U.S.C. 501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply,as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C. 276a to 276a-7),the Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874)and the Contract Work Hours and Safety Standards Act(40 U.S.C. 327-333), regarding labor standards for federally assisted construction sub agreements. Page 46 of 72 4367 Contract Number AA2529 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000.00 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order(EO) 11514; (b) notification of violating facilities pursuant to EO H 738; (c) protection of wetlands pursuant to EO 11990; (d)evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed Linder the Coastal Zone Managerrient Act of 1972 (16 U.S.C. 1451 et seq.); (0 conformity of Federal actions to State (Clear Air) Implementation Plans tinder Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. 7401 et seq.); (g) protection Of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L.93-523);and (h)protection of endangered species under the Endangered Species Act of 1973,as amended,(P.L. 93-205). 12 Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C. 1721 et seq.)related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974(16 U.S.C.469a-I et seq.). 14. Will coin ply with P.L.93-348 regarding the protection of human subjects involved in research,development,and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care,handling,and treatment of warm-blooded animals held for research,teaching,or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. 4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, Audits of States, Local Governments, and Non-Profit Organizations. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE h. ............ APPLICANT ORGANIZATION DATIE SUBMITTED Monroe County Board of County Commissioners,Social 12,12&1=4 Services/In-Home Services Page 47 of 72 4368 Contract Number AA2529 ATTACHMENT VII CONTRACT BUDGET SUMMARY BY SERVICE AND TITLE eCIRTS SUMMARY FOR THE AGENCY Re, is A Re jb5B County Wide Total Service Maximu Maxima Maximum maximaxis Maximum Maximum Maximum Maximum Program Services to be Provided Unit Rate Units of Dollars"a Units,of Dollars Units of Dollars; Units of Doll Service service Service Service ars 39.00 59 mkoo -4,490-00- .............................. .......... ... .............................. 173 S 4,48000 as 1-�,��-�----------------------���-- - . -.-............................ PAM .... ......................... .... ..... .............................in -.1 87" " 3;'.?"'19%� 362 27,520.0 13,760.00 362 ,_'_j?47Aq!L - 724 S 0 ..................... .......................................... ............ .............JK $, 1?,760 00, A2.1 OA3B Screening&Assessment $ 90.00 29 2,605.50 '29 S -2 5,50, 58 S 5,211.00 73CI - 4 8,820 $ 132,�300.00 A10, $ .............Mig .............!KM21' I —, . —­77 --—---------- ........................ ................. ------------------- PNL-- -------- ................. ............... ......................... ..................................... S 15.00 $ - ............................................................................................................................... .......................... rS- 60 R3Lq!_,,"Egi qTpSgate Meals 0 $ 1(.X) 1,5!K± ...... ................. �75000 ...........................----------............................. Nutrition Education S 2.25 133 300.. ri -3'(W-00" 267 S 600,00 ............ .......... ... ............................................ 03CI N - —------------------- -n! !��qslr........... .................. ............................i ........................ 03CI Congegate Meet%,Screening S 45.00 33 1 33, 1,W00' 67 S 3,00000 77-2 7.-7—D.hvered M.A Frozen T 10.00 10,711 23,058 S 230,584 00 "s,;!-"X un.00m. iimewcyHomcDchvcrxd Shell' Meals $ 15.00 60 900.00 127 S 1,900A ----------- q3 Nutrition,Ed.....ucalwon S 2.25 133 300.00 311 S 700°00 ... ...... ........................03C2 N r8r, 4 $ M,W 7S 70� 0 . 173C2..........Screening&Assessment WOO 21 1,893,00 25, 2 00 46 S 4,116.00 7 7 160 160 S 2.4,00000 "2A3D Chronic Disease Self Management $ 2,651.67 2 5,450,00 2 S 5,450-00 C1A3E .__Adult bay .................................................................. $ 200. ..........1.M10.L.,........2....2....A,0-2..0.......0... L iW 77=_ ... ............2........2........0........-...-$ . 4404000 L i6p T ....... 635 S- w. 28560.00 9 t' 30011000 :L 32 ODD 00 4,133 S 62,000AX) 2A3E Soreenm &Assessment S 90.00 11 .....=00 7, i` 6W,D0' - 18 S 1,660A0 2227 222 ......N...........0....07 � ..2 ......... .... 2A3EG Home Delivered Meals S 10.00 21000 2000000 2,000 S 20,00000 50011'r-111111111-1-20 5.20. S 20,OW 00 ....... ........................................... ................................................ ced Chore 45.00 161 S 7,25000 .................................... Cost peamb S 15,000.00 ----------- 9%!1'5jTk � w 00 OA3ES Hous In nt $ 15 C9A3ES 'gi"e-c-zhzed Medical Equipment&Supplies Cost Reimb $, 21,11000 S 21,110.00 T—OTAL-- 295681,50 't 124 720 4(1 S 137.910.00 $719,281.00 Page 48 of 72 4369 Contract Number AA2529 ATTACHMENT Vill OLDERAMERICANS ACT CONTRACT REPORT CALENDAR ADVANCE AS S CONTRACT Report Number Based On Submit to Alliance On This Date 1 January Advance* January 6 2 February Advance* January 6 3 January Expenditure Report February 6 4 February Expenditure Report March 6 5 March Expenditure Report April 6 6 April Expenditure Report May 6 7 May Expenditure Report June 6 June Expenditure Report July 6 9 July Expenditure Report August 6 10 August Expenditure Report September 6 11 September Expenditure Report October 6 12 October Expenditure Report November 6 13 November Expenditure Report December 6 14 December Expenditure Report January 6 15 Final Expenditure and Close Out Report January 31 Legend: * Advance based on projected cash need. Note# 1 e Report#1 for Advance Basis Agreements cannot be submitted to the Department of Financial Services(DFS)prior to January 1 or until the agreement with the Alliance has been executed and a copy sent to DFS. Actual submission of the vouchers to DFS is dependent on the accuracy of the expenditure report. Note#2: Report numbers 5 through 14 shall reflect an adjustment of one-tenth of the total advance amount, on each of the reports,repaying advances issued the first two months of the agreement. The adjustment shall be recorded in Part C, I of the report(ATTACHMENT I X). Note 3: Submission of expenditure reports may or may not generate a payment request. If final expenditure report reflects funds due back to the Alliance payment is to accompany the report. Page 49 of 7 4370 Contract Number AA2529 ATTACHMENT IX REQUEST FOR PAYMENT FORM 106 OLDER AMERICANS ACT I NSIP TYPE OF REPVRT� PROVOER NAME,ADDRESS,PHONE 9 FED M NUMBER comact 0 Pm,,,de,Name Pmv,dvAdtke%s .—A �PORT# @Wu .. .............. CERTIFICAT*N y kn"�edue sprat th SmT'est owlfr-l"etNah We leriTos j".10 the purpo"m set brth'w� oabovo Puepared By---_.....,._Date............ Appmved By.......................... ............. Date &gnat BUDGET SUMMARY ND WE TOTAL \r ............................. ........... .......... 000 Appiro.lt-d C—troA..um, 0 OE 6J o@ ddd ........... ..... ............. 0 no 0'a U 00 0,00 0001 f6c,kftnP4 End (;dunt�a�fl..Sjfance --------- 0 Cal Goo BOB 000 Do ---- L Cvvveont —!�a!tArnwn%OTed 0 ri 000 Goo 0 0 02 ..................... a 0 Lens Curtta hhntJh Ad,,Pi b ialk —- Ck Do a 00 0 Do 0 DO 010 00 — —-------- Comracled Funds Rego &,;ted fa,Mwth Goo 0.00 1300 B 00 000 0,00 000 P'b all rn&&NQ p F—.P—M N—dvm'.?MA Page 50 of 72 4371 Contract NLIrnber AA2529 ATTACHMENT X EXHIBIT I RECEIPTS&UNIT COST REPORT OAA Sub"title 111-B ................ ........................................ ... _77!5MYW,AQQAESS. H -9 and T PERIOD: .......... ............................................................................. ........... 0 kp 0AAH11,Ci OAA fll C2 P-11-1 ly OAA IN 0 .......... County 0 REFOR7 0 7-0 ............- -.- ............................................ L F....... �#y 0'.1 4'a crud-d -d l(10 rep "a""'—v Ps*'pared bv �.......... .............rj"Ip............- Appm�e'bV . ................ DWe FMICIOM—EIRECEIPFS A AppmedBudget 0 Actuai Total Billing C Tota Brifing 0 %of Arproved Prior Ma.YTO th�j.re V le Budget ReKeitits ...................................................... ..................... —-—---------- F,It -1 u d. edeml Furd.% .......... 0 . _ �1-11...............................Pmgoarvii lncome Cash Match,PINS,C'l,IC-2,WE SUBTOTAL Cash Receipts .............................. .............................. .............................. 'L'o.W'In X nd match S 004001 77=--t- TAL RECEWITS S 9MV& BrflaWe Unit Cost Report Undupficated Chents Served (A (13D CC; tD)i (E ji 7 �G� ',A l mj Serme contract BMabki Urul Rate AmouintEavv Y-T-0 y!r.o cunent mu"Vil 'Y'-T D Code Amount Liflits TWt Pvvc 8411W 81taWe Undup Chents Undiop Cieri3 P,l., Wh YTO Pd.,Witth Una- coca— se"Vel Sewed rlungta, YTO SS $ ........................ ....................... ..................................................... ------ ............... ...... -------- ----------- --------------------- --------- ---------- ... ....... ................................ .... ..................... ............... -------- --- ................---, -- - --- i --------------- ............... ................... ECHO Cost Re0mb S MATE Cost ReCnib. $ .......... cost ....)11. —----— ]dii ::: -1............ scsm Cost Rehvfb $ S ................. ............................. ..................... ....... .................................. Total S PSA 0 1 t OAA NSP Form Revwd liw dmbw 2024 Page 51 of 72 4372 Contract Number AA2529 ATTACHMENT X EXHIBIT 2 RECEIPTS Mitt)EXPENDITURE REPORT NSIP PROVIDFJR NAME,ADDRESS,PFDNF.# PROGRAM FUNDING SOURCE: ............................a.................. NSIP x Cft-f P...d 0 0 0 C...ty REPORT# EN R.1ion Cr-.RTlFICAT*N t cer*to the best of nV vuvrwta Te beW Utat s r is oonpsueteano all y: Wein trx purfm�set offltm?- Prepared by: Dole— AWoved by w Date (Sig-t—) fSgV&0 CURRENT YEAR TO OAT E MONTk!.............. PREVIOUS YFDUNITS NGREGA f.ICbME rxiRERE5. .......CO—PUREGATE. ---WNG—RrGATE F9 1 RE.D OAA Ftowick d Weals UNvrs^ 0 a 0 0 LSP FmWd gals UNITS 1') 0 0 0 NDP Funded Weals UNITS a 0 0 0 total Funaws Ovals uNrTs 0 0 0 0 0 0 Lne I Times$72 is per at E7--$O 0 $0011 SO 0�0 [��Ml D Total�K*&�O �YTD ToU�K*W. MTD Total Expenciture ........................................................... CONTRACT SUMMARY Approved Contract Amunt Actual Expenditures for ths Rewrt SO.00 Total ExpeoWures Year to Data ConbW Elalance Shedd recoonte to C1 and C2 unfts Wiled fcw the nmth It nol an ex tiro ryu be ovide below ....................... .............................................................................. I............... PSA,M OAA NSF F—,R—M D�,nW2024 Page 52 of 72 4373 Contract Number AA2529 ATTACHMENT EXHIBIT PSA/PROVIDER MONTHLY MEALS REPORT PSA Number 11 Month of Report Number of days served this month Total number of meals,regardless of funding source,served to: -all persons 60 years of age or older and their spouses„regardless of age -volunteers,regardless of age,who provider services during meal hours on a Regular basis -handicapped or disabled individuals residing in housing facilities occupied primarily by elderly at which congregate meal services were provider during the month. Provider Name Congregate Meals Home-Delivery Meals Total 0 0 0 0 TOTAL: 0 0 0 I certify that the above information is accurate and complete to the best of y knowledge. Signature: itle ®ate: PSA#11 OAA NSEP Forms,Revised Decedmber 2024 Page 53 of 7 4374 Contract Number AA2529 AT TACIT MENT B STATE OF FLORIDA DEPARTMENT OF ELDER AFFAIRS CIVIL RIGHTS COMPLIANCE CHECKLIST Program/Facility Name: Monroe County Board of County Commissioners, Social Services/In-Home Services County:Monro� Address 11 OC) im L)+,b.1 61rreet Completed By < City, State, Zip Code Date2-102- Telephone ?05 Z-92-- PART I. READ THE ATTACHED INSTRUCTIONS FOR ILLUSTRATIVE INFORMATION WHICH WILL HELP YOU IN THE COMPLETION OF THIS FORM. 1. Briefly describe the geographic area served by the program/facility and the type of service provided:—r�?e, eniirc, r 04! - 2 ;2ix--cx��wmr-�PWA 2. POPULATION OF AREA SERVED. Source of data: &A6 c® N %Black %Hisp=anici�%�Other Oo Female 3. STAFF CURRENTLY EMPLOYED. Effective date: — —..---T— T /.other 72 m Total# %White °!®Black T %/.Hispanic J96L %Other TV-%Ferr 4. CLIENTS CURRENTLY ENROLLED OR REGISTERED Effective date: i 1 2 E ETHE# %E�White �%�Black %Other �%�.Feimy�ale 5. ADVISORY OR GOVERNING BOARD, IF APPLICABLE. PART Ill. USE A SEPARATE SHEET OF PAPER FOR ANY EXPLANATIONS REQUIRING MORE SPACE. 6. Is an Assurance of Compliance on file with OEA?If NA or NO, explain. NA YE5AO ......................... ...............---------------- ........................... Page 54 of 72 4375 Contract Number AA2529 T Compare the staff composition to the population. Is staff representative of the population?If NA or NO, explain. NA YES 0 8. Are eligibility requirements for services applied to clients and applicants without regard to NA YES NO race, color, national origin, sex, age, religion or disability? If NA or NO, explain. El 12"[1 .................................. .................................................. ..................... ............. Page 55 of 72 4376 Contract Number AA2529 9. Are all benefits, services and facilities available to applicants and participant in an equally effective manner regardless of race, sex,color,age, national origin, religion or disability? NA_YES 7NO_If NA or NO,explain. ........................-..............-............................ ............................................................................... ................................................­­­'_­­.................................. ................................................ 10. For in-patient services, are room assignments made without regard to race, color, national origin or disability? NAYES_N0_ IfNAorNO, explain. ...................... .................................................................................................................. 11. Is the program/facility accessible to non-English speaking clients?If NA or NO, explain, Ye's ...................... 12. Are employees, applicant and participa s informed 9f their protection against discrimination? If yes, how? Verbal 17 Written PoPoster Z If NA or NO, explain. 13. Give the number and current status of any discrimination complaints regarding services or employment filed against the program/facility. 14. Is th p, ram cility physically accessible to mobility, hearing, and sight-impaired individuals? NA YE*NO IfNAorNO, explain. ........................................................... ....................................... ...... PART'III. THE FOLLOWING QUESTIONS APPLY TO PROGRAMS AND FACILITIES WITH 15 OR MORE EMPLOYEES 15. Has a self-evaluation been conducted to identify any barriers to serving disabled individuals, and to make any necessary modifications? If NO,explain. el 16. Is there and establi ad grievance procedure that incorporates due process in the resolution of complaints? :ZO-If NO, explain. ............................................................................ —-—----- .................................................................................................................................................1-1-.11111-1-1.................................... ...................................I'll..........................................................-......... Page 56 of 72 4377 Contract Number AA2529 17. Has a person been designated to coordinate Section 504 compliance activities? YES NO If NO, explain. ............................................................ ............. -------- 18. Do recruitment and notification materials advise applicants, employees and participants of nondiscrimination on the basis of disability?If NO, explain. \ e e .....................................-................... ........... ....................... 19. Are auxiliary aids vailable to assure accessibility of services to hearing and sight impaired individuals? YES aids If NO, explain. ......................................................................................................................... —--------------------------------------------------- ...... ....................... .........................................--- . -- PART IV FOR PROGRAMS OR FACILITIES WITH 50 OR MORE EMPLOYEES AND FEDERAL CONTRACTS OF$50,000 OR MORE. 20. Do you have a written affirmative action plan? YESZNO_ If NO,explain, --- ..................--,......................... .................... ...................- .................I'll.......-...............-.................................................. .................................................................................... Alliance USE ONLY Reviewed By In Compliance: YES ® NO*0 Program Office *Notice of Corrective Action Sent Date Telephone Response Due —/—I— On-Site � Desk Review ® Respanse Received _/_!� INSTRUCTIONS FORTHE CIVIL RIGHTS COMPLIANCE CHECKLIST I. Describe the geographic service area such as a district, county, city or other locality. If the program/facility serves a specific target Population such as adolescents,describe the target population.Also,define the type of service provided. Page 57 of 72 4378 Contract Number AA2529 2. Enter the percent of the population served by race and sex.The population served includes persons in the geographical area for which services are provided Such as a city,county or other regional area. Population statistics can be obtained from local chambers of commerce, libraries, or any publication from the 1980 Census containing Florida Population statistics. Include the source of your population statistics.("Other"races include Asian/Pacific Islanders and Arnerican Indian/Alaskan Natives.) 3. Enter the total number of full-time staff and their percent by race,sex and disability. Include the effective date Of Your summary. 4. Enter the total number of clients who are enrolled,registered or currently served by the program or facility,and list their percent by race,sex and disability. Include the date that enrollment was counted. 5. Enter the total number of advisory board members and their percent by race, sex,and disability. If there is no advisory or governing board, leave this section blank. 6. Each recipient of federal financial assistance must have on file an assurance that the prograrn will be conducted in compliance with all nondiscriminatory provisions as required in 45 CFR 80. This is usually a standard part of the contract language for D®EA recipients and their sub-grantees,45 CFR 80.4(a). 7. Is the race, sex, and national origin of the staff reflective of the general population? For example, if 10% of the population is Hispanic, is there a comparable percentage of Hispanic staff?. S. Where there is a significant variation between the race,sex or ethnic composition of the clients and their availability in the population,the program/facility has the responsibility to determine the reasons for such variation and take whatever action may be necessary to correct any d iscrimi nation.Some legitimate disparities may exist when programs are sanctioned to serve target populations such as elderly or disabled persons,45 CFR 80.3 (b)(6). 9. Do eligibility requirements unlawfully exclude persons in protected groups from the provision of services or employment?Evidence OrSUch may be indicated in staff and client representation(Questions 3 and 4)and also through on-site record analysis of persons who applied but were denied services or employment,45 CFR 80.3 (a)and 45 CFI 80.1 (b)(2). M Participants or clients must be provided services such as medical,nursing and dental care, laboratory services,physical and recreational therapies, counseling and social services without regard to race, sex, color, national origin, religion, age or disability. Courtesy titles, appointment scheduling and accuracy of record keeping must be applied uniformly and without regard to race, sex, color, national origin, religion, age or disability. Entrances, waiting rooms, reception areas, restroorns and other facilities must also be equally available to all clients,45 CFR 80.3 (b). IL For in-patient services, residents must be assigned to rooms, wards, etc., without regard to race, color, national origin or disability. Also, residents must not be asked whether they are willing to share accommodations with persons of a different race,color, national origin,or disability,45 CFR 80.3 (a). 12, The program/facility and all set-vices must be accessible to participants and applicants, including those persons who may not speak English. In geographic areas where a significant population of non-English speaking people live,program accessibility may include the employment of bilingual staff. In other areas, it is Sufficient to have a policy or plan for service, such as a current list of names and telephone numbers of bilingual individuals who will assist in the provision of services,45 CFR 80.3 (a). Page 58 of 72 4379 Contract Number AA2529 13. Programs/facilities must make information regarding the nondiscriminatory provisions of Title VI available to their participants, beneficiaries or any other interested parties. This should include information on their right to file a complaint of discrimination with either the Florida Department of Elder Affairs or the U.S. Department of HHS. The information may be Supplied verbally or in writing to every individual,or may be supplied through the use of an equal opportunity policy poster displayed in a public area of the facility,45 CFR 80.6(d). 14. Report number of discrimination complaints filed against the prograin/facifity.Indicate the basis,e.g.,race,color,creed, sex, age, national origin, disability, retaliation; the issues involved, e.g., services or employment, placement, termination, etc. Indicate the civil rights law or policy alleged to have been violated along with the name and address of the local,state or federal agency with whom the complaint has been filed. Indicate the current status,e.g., settled,no reasonable cause found,failure to conciliate,failure to cooperate, Linder review,etc. 15. The program/facility must be physically accessible to disabled individuals. Physical accessibility includes designated parking areas, curb cuts or level approaches, ramps and adequate widths to entrances. The lobby, public telephone, restroom facilities, water fountains, information and admissions offices should be accessible. Door widths and traffic areas of administrative offices, cafeterias, restroorns, recreation areas, counters and serving lines should be observed for accessibility. Elevators should be observed for door width,and Braille or raised numbers. Switches and controls for light,heat,ventilation,fire alarms,and other essentials should be installed at an appropriate height for mobility impaired individuals. 16. Section 504 of the Rehabilitation Act of 1973 requires that a recipient of federal financial assistance conduct a self- evaluation to identify any accessibility barriers. Self-evaluation is a four step process: With the assistance of a disabled individual/organization, evaluate current practices and policies which do not comply with Section 504. I Modify policies and practices that do not meet Section 504 requirements. E I Take remedial steps to eliminate any discrimination that has been identified. 0 Maintain self-evaluation on file. (This checklist may be used to satisfy this requirement if these four steps have been followed.),45 CFR 84.6. 17. Programs or facilities that employ 15 or more persons must adopt grievance procedures that incorporate appropriate due process standards and provide for the prompt and equitable resolution of complaints alleging any action prohibited by Section 504,45 CFR 84.7(b). 18. Programs or facilities that ernploy 15 or more persons must designate at least one person to coordinate efforts to comply with Section 504.45 CFR 84.7(a). 19. Continuing steps must be taken to notify employees and the public of the program/facility's policy of nondiscrimination on the basis of disability.This includes recruitment material,notices for hearings,newspaper ads,and other appropriate written communication,45 CFR 84.8(a). 20. Programs/facilities that employ 15 or more persons Must provide appropriate auxiliary aids to persons with impaired sensory,manual or speaking skills where necessary. Auxiliary aids may include,but are not limited to, interpreters for hearing impaired individuals,taped or Braille materials,or any alternative resources that can be used to provide equally effective services, (45 CFR 84.52(d). 21. Programs/facilities with 50 or more employees and$50,000 in federal contracts must develop, implement and maintain a written affirmative action compliance program in accordance with Executive Order 11246. 41 CFR 60 and Title VI of the Civil Rights Act of 1964,as arnended. Page 59 of 72 4380 Contract Number AA2529 ATTACHMENT DEPMMM OF ODER AFFAIRS BACKGROUND SCREENING ATTESTATION O -EMPLOITR AtrrH0R=..M.L EIIPLOITRSare required to °t this form attesting to compliance with the prowisionster 43.4 and section i3O.O4O2 of the Floridates° The wm" n or entity reqwred by law to condbad backgroand ,UwAnchou to,Area Agencies an ,Lad ws„and Semice contract Providers that daw*or. with the Dot of Ekder Affairs(DOS),and airy other pason or oy . %olumsers in sertrice who moo the defication of a See S 435. 2,4 2„Fla.Star. A direct servece provider as"a person 18 years of age or older who,purmant to a program,to pvni&ser%ices to the y,has direct fic"o-face contact with a chmt while providing smaces to the chew and has access cheat's living arwas, personal property,or s. 17 The tem also includes,but is5not limited to,the adonnistrator or a similarly btled person who as responsible for the day-to-day operations of tbe ,&e financial officer ow similarly tided person who is responidsle for dea fiwacial operations of the pren-tder, rs, m of residential facibtacs, and %mlameers,and airy odw person.'webag emplayment vedle a prop,-der wto is expected to,or whws responsibilities y require bizo or her to,provideto chew foods, property,or Irving areas5 30. (1. ), , 023) As the duly anthortzedrepreseatative of; D te;vLces of Employer) Located at dl __iq.:.. 0' a Street address city, tate Ztp Code of Under penalty ., of ) hereby sweat or affirm&at the above-mmed employer is in comphance vnth the provmons. of chapter 35 tt .„, 2�f Sregarding lewel 2 background screttang Signature of Repxeaentstrve Date Form aa> lat-1 ,.,5j 4� Page 60 of 72 4381 Contract Number AA2529 ATTACHMENT F Alliance for Aging,Inc. Business Associate Agreement This Business Associate Agreement is dated I t-lda —, by the Alliance for Aging, Inc. ("Covered Entity") and Monroe County Board of County Commissioner., Solial Services/In-Home Services, ("Business Associate"), a not-for-profit Florida corporation. 1.0 Background. 1.1 Covered Entity has entered into one or more contracts or agreements with Business Associate that involves the use of Protected Health Information(PHI). 1.2 Covered Entity recognizes the requirements of the Health Insurance Portability and Accountability Act of 1996(HIPAA)and has indicated its intent to comply in the County's Policies and Procedures. 1.3 HIPAA regulations establish specific conditions on when and how covered entities may share information with Providers who perform functions for the Covered Entity. 1.4 HIPAA requires the Covered Entity and the Business Associate to enter into a contract or agreement containing specific requirements to protect the confidentiality and security of patients'PHI,as set forth in,but not limited to the Code of Federal Regulations(C.F.R.), specifically 45 C.F.R. §§ 164.502(e), 164.504(e), 164.308(b),and 164.3 14(a-b)(20 10) (as may apply) and contained in this agreement. 1.5 The Health Information Technology for Economic and Clinical Health Act(2009),the American Recovery and Reinvestment Act(2009)and Part I —Improved Privacy Provisions and Security provisions located at 42 United States Code (U.S.C.) §§ 17931 and 17934(20 10)require business associates of covered entities to comply with the HIPAA Security Rule, as set forth in,but not limited to 45 C.F.R.§§ 164308, 164.3107 164,312,and 164.316(2009)and such sections shall apply to a business associate of a covered entity in the same manner that such sections apply to the covered entity. The parties therefore agree as follows: 2.0 Definitions. For purposes of this agreement,the following definitions apply: 2.1 Access. The ability or the means necessary to read, write, modify, or communicate data/information or otherwise use any system resource. 2.2 Administrative Safeguards. The administrative actions,and policies and procedures,to manage the selection,development, implementation,and maintenance ofsecurity measures to protect electronic Protected Health Information(ePHI)and to manage the conduct of the covered entity's workforce in relation to the protection of that information. 2.3 ARRA. The American Recovery and Reinvestment Act(2009) 2.4 Authentication. The corroboration that a person is the one claimed. 2.5 Availability. The property that data or information is accessible and useable upon demand by an authorized person. 2.6 Breach. The unauthorized acquisition,access, use,or disclosure of PHI which compromises the security or privacy of such information. 2.7 Compromises the Security. Posing a significant risk of financial,reputational,or other harm to individuals. 18 Confidentiality. The property that data or information is not made available or disclosed to unauthorized persons or processes. Page 61 of 72 4382 Contract Number AA2529 2.9 Electronic Protected Health Information (ePHI). Health infort-nation as specified in 45 CFR §160.103(1)(i) or(1)(ii), limited to the information created or received by Business Associate from or on behalf of Covered Entity. 2.10 ITECH.The Health Information"Technology for Economic and Clinical Health Act(2009) 2.11 Information System. An interconnected set of information resources under the same direct management control that shares common functionality. A system non-nally includes hardware, software, information, data, applications,communications, and people. 2.12 Integrity. The property that data or information have not been altered or destroyed in an unauthorized manner. 2.13 Malicious software. Software,for example,a virus,designed to damage or disrupts a system. 2.14 Part 1. Part I®Improved Privacy Provisions and Security provisions located at 42 United States Code(U.S.C.) §§ 17931 and 17934(2010). 2.15 Password. Confidential authentication information composed of a string of characters. 2.16 Physical Safeguards. The physical measures,policies,and procedures to protect a covered entity's electronic information systems and related buildings and equipment,from natural and environmental hazards,and unauthorized intrusion. 2.17 Privacy Rule. The Standards for Privacy of Individually Identifiable Health Information at 45 CFR Part 160 and Part 164, subparts A and E. 2.18 Protected Health Information(PI-11). Health information as defined in 45 CFR§160.103,limited to the information created or received by Business Associate from or on behalf of Covered Entity. 2.19 Required By Law.Has the same meaning as the to "required by law"in 45 CFR§ 164.103. 2.20 Secretary.The Secretary of the Department of Health and Human Services or his or her designee. 2.21 Security incident. The attempted or successful unauthorized access, use, disclosure, modification, or destruction of information or interference with system operations in an information system. 2.22 Security or Security measures.All of the administrative,physical,and technical safeguards in an information system. 2.23 Security Rule. The Security Standards for the protection of Electronic Protected Health Information at 45 CFR part 164, subpart C,and amendments thereto. 124 Technical Safeguards. The technology and the policy and procedures for its use that protect electronic protected health information and control access to it. 2.25 Unsecured PHI.Protected health information that is not secured through the use of technology or methodology specified by the Secretary in guidance issued under 42 U.S.C.section 17932(h)(2). 2.26 All other terms used,but not otherwise defined,in this Agreement shall have the same meaning as those to in the Privacy Rule. 3.0.Obligations and Activities of Business Associate. 3.1 Business Associate agrees to not use or disclose PHI other than as permitted or required by this agreement or as Required by Law. 3.2 Business Associate agrees to: Page 62 of 7Z 4383 Contract Number AA2529 (a) Implement policies and procedures to prevent,detect,contain and correct Security violations in accordance with 45 CFR § 164.306; (b) Prevent use or disclosure of the PHI other than as provided for by this Agreement or as required by law; (c) Reasonably and appropriately protect the confidentiality, integrity, and availability of the ePFII that the Business Associate creates,receives,maintains,or transmits on behalf of the Covered Entity;and (d) Comply with the Security Rule requirements including the Administrative Safeguards,Physical Safeguards,Technical Safeguards, and policies and procedures and documentation requirements set forth in 45 CFR §§ 164.308, 164.3 10, 164.312,and 164.316. 3.3 Business Associate agrees to mitigate,to the extent practicable,any harmful effect that is known to Business Associate of a use or disclosure of PHI by Business Associate in violation of the requirements of this Agreement. 3.4 Business Associate agrees to promptly report to Covered Entity any use or disclosure of the PHI not provided for by this Agreement of which it becomes aware.This includes any requests for inspection,copying or amendment of such information and including any security incident involving PHI. 3.5 Business Associate agrees to notify Covered Entity without unreasonable delay of any security breach pertaining to: (a) Identification of any individual whose unsecured PHI has been,or is reasonably believed by the Business Associate to have been,accessed,acquired,or disclosed during such security breach;and (b) All information required for the Volice to the Secretary of 111-IS of Breach of Unsecured Protected Health Information 3.6 Business Associate agrees to ensure that any agent, including a subcontractor, to whom it provides PHI received from,or created or received by Business Associate on behalf of Covered Entity, agrees to the same restrictions and conditions that apply through this Agreement to Business Associate with respect to such information. 3.7 If Business Associate has PHI in a Designated Record Set: (a) Business Associate agrees to provide access,at the request of Covered Entity during regular business hours,to PHI in a Designated Record Set, to Covered Entity or, as directed by Covered Entity, to an individual in order to meet the requirements under 45 CFR§164.524;and (b) Business Associate agrees to make any amendment(s)to PHI in a Designated Record Set that the Covered Entity directs or agrees to pursuant to 45 CFR§ 164.526 at the request of Covered Entity or an Individual within 10 business days of receiving the request. 3.8 Business Associate agrees to make internal practices,books,and records,including policies and procedures and PI-11,relating to the use and disclosure of PHI received from,or created or received by Business Associate on behalf of Covered Entity, available to the Covered Entity or to the Secretary upon request of either party for purposes of determining Covered Entity's compliance with the Privacy Rule. 3.9 Business Associate agrees to document such disclosures of PHI and information related to such disclosures as would be required for Covered Entity to respond to a request by an individual for an accounting of disclosures of PHI in accordance with 45 CFR§ 164.528, 3.10 Business Associate agrees to provide to Covered Entity or an individual, upon request, information collected to permit Covered Entity to respond to a request by an Individual for an accounting of disclosures of PHI in accordance with 45 CFR § 164.528 and ARRA§ 13404. 3.11 Business Associate specifically agrees to use security measures that reasonably and appropriately protect the confidentiality, integrity,and availability of PHI in electronic or any other form,that it creates,receives,maintains,or transmits on behalf of the Covered Entity. 3.12 Business Associate agrees to implement security measures to secure passwords used to access ePHI that it accesses, maintains,or transmits as part of this Agreement from malicious software and other man-made and natural vulnerabilities to assure the availability,integrity,and confidentiality of such information. Page 63 of 72 4384 Contract Number AA2529 3.13 Business Associate agrees to implement security measures to safeguard ePHI that it accesses,maintains,or transmits as part of this agreement from malicious software and other man-made and natural vulnerabilities to assure the availability,integrity, and confidentiality of such information. 3.14 Business Associate agrees to comply with: (a) ARRA§ 13404(Application of Knowledge Elements Associated with Contracts); (b) ARRA§ 13405(Restrictions on Certain Disclosures and Sales of Health Information);and (c) ARRA§ 13406(Conditions on Certain Contacts as Part of Health Care Operations). 4.0 Permitted Uses and Disclosures by Business Associate. Except as otherwise limited in this Agreement or any related agreement, Business Associate may use or disclose PHI to perform functions, activities, or services for,or on behalf of, Covered Entity as specified in any and all contracts with Covered Entity provided that such use or disclosure would not violate the Privacy Rule if done by Covered Entity or the minimum necessary policies and procedures of the Covered Entity, 5.0 Specific Use and Disclosure Provisions. 5.1 Except as otherwise limited in this agreement or any related agreement, Business Associate may use PHI for the proper management and administration of the Business Associate or to carry out the legal responsibilities of the Business Associate. 5.2 Except as otherwise limited in this agreement or any related agreement,Business Associate may disclose PHI for the proper management and administration of the Business Associate, provided that disclosures are Required By Law, or Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and used or further disclosed only as Required By Law or for the purpose for which it was disclosed to the person,and the person notifies the Business Associate of any instances of which it is aware in which the confidentiality of the information has been breached. 53 Business Associate may use PHI to provide data aggregation services to Covered Entity as permitted by 45 CFR §164.504(e)(2)(i)(B),only when specifically authorized by Covered Entity. 5.4 Business Associate may use PHI to report violations of law to appropriate Federal and State authorities,consistent with 45 CFR§164.5020)(1). 6.0 Obligations of Covered Entity. 6.1 Covered Entity shall notify Business Associate of any limitation(s) in its notice of privacy practices of Covered Entity in accordance with 45 CFR§ 164.520,to the extent that such limitation may affect Business Associate's use or disclosure of PHI,by providing a copy of the most current Notice of Privacy Practices(NPP)to Business Associate. Future Notices and/or modifications to the NPP shall be posted on Covered Entity's website at www.allianceforaging.org. 6.2 Covered Entity shall notify Business Associate of any restriction to the use or disclosure of PHI that Covered Entity has agreed to in accordance with 45 CFR§ 164.522,to the extent that such restriction may affect Business Associate's use or disclosure of PHI. 7.0 Permissible Requests by Covered Entity. Except for data aggregation or management and administrative activities of Business Associate,Covered Entity shall not request Business Associate to use or disclose PHI in any manner that would not be permissible under the Privacy Rule if done by Covered Entity. 8.0 Effective Date and Termination. 8.1 The Parties hereby agree that this agreement amends,restates and replaces any other Business Associate Agreement currently in effect between Covered Entity and Business Associate and that the provisions of this agreement shall be effective as follows: Page 64 of 72 4385 Contract Number AA2529 (a) These Business Associate Agreement provisions, with the exception of the electronic security provisions and the provisions mandated by ARRA, HITECH and Part I shall be effective upon the later of April 14,2003,or the effective date of the earliest contract entered into between Business Associate and Covered Entity that involves the use of PHI; (b) The electronic security provisions hereof shall be effective the later of April 21,2005 or the effective date of the earliest contract entered into between Business Associate and Covered Entity that involves the use of PHI;and (c) Provisions hereof mandated by ARRA, HITECH and/or Part I shall be effective the later of February 17, 2010 or the effective date of the earliest contract entered into between covered entity and business associate that involves the use of PHI or ePHI. 8.2 Termination for Cause. Upon Covered Entity's knowledge of a material breach by Business Associate, Covered Entity shall either: (a) Provide an opportunity for Business Associate to cure the breach or end the violation and terminate this agreement if Business Associate does not cure the breach or end the violation within the time specified by Covered Entity; (b) Immediately terminate this agreement if Business Associate has breached a material term of this Agreement and cure is not possible;or (c) If neither termination nor cure is feasible,Covered Entity shall report the violation to the Secretary. 8.3 Effect of Termination, Except as provided in subparagraph(b)of this section,upon termination of this agreement,for any reason, Business Associate shall return all PHI and ePHI received from Covered Entity or created or received by Business Associate on behalf of Covered Entity. (a) This provision shall apply to PHI and ePHI that is in the possession of subcontractors or agents of Business Associate. Business Associate shall retain no copies of the PHI and ePHI. (b) In the event that Business Associate or Covered Entity determines that returning the PHI or ePHI is infeasible, notification of the conditions that make return of PHI or ePHI infeasible shall be provided to the other party. Business Associate shall extend the protections of this Agreement to such retained PHI and ePHI and limit further uses and disclosures of such retained PHI and ePHI,for a minimum of six years and so long as Business Associate maintains such PHI and ePI-11,but no less than six(6)years after the termination of this agreement. 9.0 Regulatory References. A reference in this agreement to a section in the Privacy Rule or Security Rule means the section then in effect or as may be amended in the future. 10.0 Amendment. The Parties agree to take such action as is necessary to amend this agreement from time to time as is necessary for Covered Entity to comply with the requirements of the Privacy Rule,the Security Rule and the Health Insurance Portability and Accountability Act of 1996,Pub.L.No. 104-19 1. 11.0 Survival. Any term, condition, covenant or obligation which requires performance by either party hereto subsequent to the termination of this agreement shall remain enforceable against such party subsequent to such termination. 110 Interpretation. Any ambiguity in this agreement shall be resolved to permit Covered Entity to comply with the Privacy Rule and Security Rule. 13.0 Incorporation by reference. Any future new requirement(s),changes or deletion(s)enacted in federal law which create new or different obligations with respect to HIPAA privacy and/or security, shall be automatically incorporated by reference to this Business Associate Agreement on the respective effective date(s). 14.0 Notices. All notices and communications required, necessary or desired to be given pursuant to this agreement, including a change of address for purposes of such notices and communications, shall be in writing and delivered personally to the other party or sent by express 24-hour guaranteed courier or delivery service,or by certified mail of the United States Postal Service, postage prepaid and return receipt requested,addressed to the other party as follows(or to such other place as any party may by notice to the others specify): Page 6S of 72 4386 Colitt'act Number A,A2529 To Covered Entity: Alliance for Aging,lne. Attention; Max.Rothman 760 NW 107 Avenue Miami.Florida 33t72 To Business Associate: ;Monroe County Board of County Commissioners,Social Services hi-Home Services 1100 Simonton Street,2;,a Floor Key West,FL '33040 Any such notice shall be deemed delivered upon actual receipt..t f any notice cannot be delivered or delivery thereof is refused,dehvery mill be deemed to have occurred on the date such delivery was attempted. 15.0 Governing Uaiv. the laws of the State of Florida, without giving effect to princip(es of conflict of la%Vs,govern all matters arising tinder this agreement. 16:0 Severability. if any provision in this agreement is unenforceable to any extern,the remainder of this agreement,or application of.that provision to any persons or circumstances other than those as to which it is held unenforceable,will not be affected by that unenforceability and will be enforceable to the fullest extent permitted by law. iTO Successors. Any successor to Business Associate (whether by director indirect or by purchase; pierger, consolidation, or otherwise)is required to assume Business Associate's obligations under this agreement and agree to perform"them in the same manner and to the same extent that Business Associate would have been required to if that succession had not taken place. This assumption by the successor of the;Business Associate's obligations shall be by written agreement satisfactory to Covered Entity. 18.0 Entire Agreement. This agreement constitutes the entire agreement of the parties rielati,ng to the subject ivauerofthis agreement and supersedes all other oral or written agreements or policies relating thereto, except that this agreement does not limit tire amendment of this agreement in accordance with section 10.0 ofthis agreement. Co.veredEittity: Alliance for Aging,Inc. fax B rPthff& Jan 6,2025 ay,M,.a qo1} ,;Io 4,25251/:ii can Date: (Signature) business Associate;Nfooroc County 130at-d of County Coin rnissiiiOrs,Social Servteeslln-Ileme Services. . h i t! e ( 1 u C��y Digitally signed by Christine Hurley Date:2025;01:02 14:10:22-O5'00' By Date: (signature) Board of County Commissioners Attests €Kevin Madrjk., Clerk of Monroe County„Florida /I t s Deputyr r erk _# t r R 4 Mayor Jam s K. chol( � r z Y day ta,l'R411ofm.4.4�� t . �" ;s S •_a — I A MC, ntY rlltorcxy 1. .Darr. 1.127124 Page 66 of 72 1 4387 Contract Number AA2529 ATTACHMENT G Alliance for Aging, Inc. Aging and Disability Resource Center/Elder Helpline AGING AND DISABILITY RESOURCE CENTER(ADRC)—OUTSOURCED FUNCTIONS 1. If applicable,the provider agrees tothe following: A. Perform ADRC outsourced functions in accordance with the Alliance's policies and procedures. i. Policies and Procedures for Outsourced Function-Screening ii. Policies and Procedures for Outsourced Function-Triage iii. Policies and Procedures for Activation from Waitlist-Client Services iv. Policies and Procedures for Tennination from Waitlist-Client Services B. Maintain wait lists in eCIRTS in accordance with DOER requirements. C. Adhere to prioritization and targeting policy as set forth in the Handbook,as applicable. D. Ensure the Provider's Disaster Plan reflects ADC Outsourced Functions, annually or as needed to incorporate ADRC outsourced functions. E. Ensure against conflicts of interest and inappropriate self referrals by referring consumers in need of options Counseling or long-term care services beyond the provider's scope of services to the Aging and Disability Resource Center. F. Ensure that services provided are in the clients' best interest, are the most cost effective, of high quality, and are responsive and appropriate to the assessed needs. The Assessed Priority Consumer List(APCL)is maintained when services funded by the department are not available. Contracted Providers of registered services for Local Services Program (LSP) and Older Americans Act (OAA) MUSt maintain waiting lists in the eCIRTS database for registered services when funding is not available. Page 67 of 72 4388 Contract Number AA2529 Alliance for Aging, Inc. Aging and Disability Resource Center/Eider Helpline Policy and Procedure for Outsourced function—Screening Creation Date- March 5,2008 Revision Date: October 2019 Review Date: November 2023 Objective: To ensure that a comprehensive list of clients in need of services is maintained in eCIRTS by appropriate funding source and that the ADRC is thereby able to effectively gauge the level of elder service need in (Miami-Dade and Monroe Counties. Policy: To obtain necessary information from clients in order to assist in detennining level of need and eligibility for registered services funded through OAA and LSP programs. Procedure: I. Providers will collect information from callers and conduct a 701S assessment, Alternatively, if a 701 A(B) assessment already exists or is provided from another Provider the information from the 701 B can be utilized. 2. The Provider will determine the services needed and the appropriate funding source(s)that provides the needed services. If the caller is in need of a service(s)that is not provided by the Provider,the Provider will refer caller to the ADRC Elder Helpline,as well as,to other contracted Providers and community organizations. 3. The caller will be provided with general information regarding the ADRC as well as the ADRC Elder Helpline contact number. 4. The caller will be informed of the services and funding Sources that they are being placed on the wait list for in ec I RTS. 5. For non-case managed programs, the Provider will create a client record in eCIRTS (if there is no existing record)and enter the services needed for the caller by funding source and service. [if there is an existing record in eCIRTS,the appropriate fields will be updated]. 6. If the Provider determines that the caller may qualify for more than one program for which the Provider is funded,the Provider is encouraged to enter the appropriate information Linder multiple funding sources.[if there is an existing client record in eCIRTS, the client record in eCIRTS will be updated with appropriate information]. 7. The Provider will inform caller that they will receive an annual re-assessment based on DOEA Wait List Reassessment Standards and encourage caller to contact the ADRC Elder Helpline with any questions. Page 68 of 72 4389 Contract Number AA2529 Alliance for Aging, Inc. Aging and Disability Resource Center/Eider el line Policy and Procedure for Outsourced function®Triage Creation Date: March 5,2008 Revision Date: October 2019 Review Date: November 2023 Objective: To ensure that clients in need of DOEA funded services receive services based on the highest level of need, first,as funding becomes available. Policy: To assist clients in obtaining DOEA funded services as funding becomes available,based on level of need as determined by an eCIRTS priority score, Procedure: I, The Provider will conduct annual reassessments based on DOEA Wait List Reassessment Standards. 2. If there is no Current 701A or B in eCIRTS, the Provider will conduct the annual reassessment (701s) as appropriate. Based on the information provided via the 701 S/A(B)assessment,the Provider will update the client information in eCIRTS specifically as it pertains to level of need for services by funding source. 3. The Provider will ensure that the eCIRTS prioritization score is accurately maintained, according to DOEA Standards. If a significant change has occurred prior to the annual re-screening, the Provider must re-screen. Definitions and examples of significant change are documented in the DOEA Programs & Services Manual Chapter 2. 4. If the caller is in need of a service(s)that is not provided by the Provider,the Provider will refer caller to the ADRC Elder Helpline,as well as,to other contracted Providers and community organizations.The caller will be informed of the services and funding Sources that the wait list for and/or have been removed from the wait list for. 5. The Provider will remind client of the ADRC Elder Help Line contact number and to contact the ADRC Elder Help Line with any questions or concerns. 6. As funding becomes available, the Provider will run the eCIRTS Prioritization Report and activate clients according to DOEA Standards (refer to ADRC Client Activation Policies and Procedures). The Contracted Provider will apply targeting criteria,as appropriate,to prioritized clients to ensure activations meet programmatic requirements. Page 69 of 72 4390 Contract Number AA2529 Alliance for Aging, Inc. Aging and Disability Resource Center/Eider Helpline Policy and Procedure for Activation from Wait List®Clients/Services Creation Date: March 5,2008 Revision Date: October 2019 Review Date: November 2023 Objective: To ensure that elders in need of DOER funded services in Miami-Dade and Monroe Counties and on the eCIRTS wait list begin to receive services as funding becomes available. Policy: ADRC will work with Providers to ensure that clients waiting for DOER funded services begin to receive those services as funding becomes available. Procedure: 1. The Provider will activate clients on the eCIRTS wait list based on DOER prioritization polices and funding availability. 2. The Provider will update eCIRTS status by funding Source and service for any services being activated for the client using appropriate eCIRTS codes. 3. Client may be left on wait list of a different funding source than the one being activated if the Provider determines that it is appropriate. 4. Client may also be left on the wait list in eCIRTS if they are being activated by the Provider Linder a temporary non-DOER funding source and the Provider determines that the client's need will persist after the temporary funding source is exhausted. 5. The Provider will inform the client of any services/funding source that they are being activated for as well as those services and funding Sources that they will continue to be wait listed for. 6. The Provider will inform client to contact the ADRC Elder Helpline if they have any questions or concerns regarding the status of any of their services. Page 70 of 72 4391 Contract Number AA2529 Alliance for Aging, Inc. Aging and Disability Resource Center/Eider Helpline Policy and Procedure for Termination fro m Wait List—Clients/Services Creation Date: March 5,2008 Revision Date: October 2019 Review Date: November 2023 Objective: To ensure that the comprehensive list of clients in need of services in eCIRTS is appropriately maintained by funding Source and that the ADRC is thereby able to effectively gauge the current level of elder service need in Miami-Dade and Monroe Counties. Policy: ADRC will maintain an acc►►rate and current list of clients in need of elder services in Miami-Dade and Monroe Counties with the assistance of the ADRC Contracted Providers. Procedure: I. The Provider will re-screen clients which the Provider initially placed on the eCIRTS wait list for services based on DOER Reassessment Standards. 2. The re-screening may be in the form of a phone screening or a home visit depending on the client's status (i.e. active/pending) 3. The Provider will determine if the client is no longer in need(or eligible)for any of the services they were wait- listed for. 4. The Provider will terminate the client from the wait list (entirely or by specific service) using the appropriate eCIRTS tennination code for any services or funding Source for which the client is determined to no longer be eligible for or no longer in need of 5. The Provider will inform the client of any services/funding source that they are being removed from the wait list for. 6. The Provider will inform client of their ability to be re-added to the wait list if their level of need should change. 7. The Provider will inform client to contact the ADRC Elder Helpline if they have any questions or concerns regarding their wait list status. 8. Reference the Handbook as applicable. Page 71 of 72 4392 Contract Number AA2529 ATTACHMENT H CERTIFIED MINORITY BUSINESS SUBCONTRACTOR EXPENDITURES(CMBE FORM) C,WRE f'OR,11,1111ST,,ICCO,ttf]A.N')'I,\'101(,ES S1 RVITTLD 70 ALLIAACE PROVIDER: CONTRACT NUMBER: *REPORTING PERIOD-FROM: TO: -(DATE RANGE OF RENDERED SERVICES,MUST MATCH INVOICE SUBMITTED) COA TJCT DOEII 01BE COORDINA SUBCONTRACTOR NAME SUBCONTRACTOR'S CARE EXPENDITURES f EID . . ............................................................... . ........... ..................... .......... . .................................. DOER USE ONLY REPORTING ENTITY(DIVISION,OFFICE,ETC) SEND COMPLETED FORMS VIA INTEROFI ICE MAII,TO:RJS'I IN TAYI,OR CMBE COORDINATOR,(."ON'I'RAC'I'ADMINIS'I'RA'I'ION&PURCHASINGJALI-AHASSFE.FI,ORIDA 32399-7000. If unsure if subcontractor is a certified rninority sty gjigL_click©n jt!j�Lerlink below.Enter the name of tliq_Lqq_tier click "search".OnI3�Certifjed�Minoriit�Busin�essEnti�tieswill be�dis la�ed. hit d d�rnsm flor�ida.coi�i�i/d�iirec�tor�ie,i [\'STR(JC_770�\S (A) Enter the provider name as it appears on)our Alliance contract. (B) Enter the Alliance contract number. (C) Enter the service period matching the current invoice's service period. (D) Enter all certified minority business expenditures for the nine period co%ered by the invoice: I. Enter certified minority business name. 2. Enter the certified minority business FEID number. 3. Enter the certified rninorit) business CMBE number, 4. Enter the amount expended%%ifli the certified minority business for the time period coNered by the invoice. (E) CMBE be form must accornpan) in®'dice submitted to the Alliance for processing. Page 72 of 72 4393 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: March 26, 2025 TO: Sheryl Graham, Director Social Services ATTN: Lourdes Francis, Administrator Social Services Kim Wilkes Wean, Sr. Administrator Social Services FROM: Liz Yongue, Deputy Clerk SUBJECT: February 19, 2025 BOCC Meeting The following item has been executed and added to the record: C7 Amendment No. 001 to Contract AA-2529 between the Alliance for Aging, Inc. ("Alliance") and Monroe County Board of County Commissioners to increase the Older Americans Act Nutrition Services Incentive Program (OAA NSIP) grant amount by $23,560.00, bringing the overall total grant amount from $719,281.00 to $742,841.00 for the contract period of 1/01/2025-12/31/2025. Once ratified, the Amendment will be retroactively effective as of January 30, 2025. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 4394 AMENDMENT 001 CONTRACT AA-2529 Page 1 This Arncndment entered, into bctwccn the Alliance for Aging,[nc.(Alliance)Monroe County Board of County Commissioners,Social Services/In-Home:Services,(Provider). collectively referred to as the"Parties"hereby amends contract AA-2529 The purpose of.this Amendment is to add NSIP funding to contract AA-2529 Contract amount The Alliance agrees to pay forcontracted services according to the terms and conditions of this contract in an amount not to exceed$742,841,00 subject to the availability of funds. 1. ATTACHMENT 11,Exhibit 2 is hereby replaced 2. ATTACHMENT VIE, CONTRACT BUDGET SUMMARY BY SERVICE AND TITLE is hereby replaced.(Service Units and Funding changes are highlighted) All provisions in the contract and any attachments thereto in conflict with this amendment are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the contract are hereby amended to conform with this amendment: This amendment and all its attachments are hereby made a part of the contract. IN WITNESS THEREOF,the Parties hereto have caused this contract,to be executed by their undersigned officials as duly authorized. MONROE COUNTY BOARD OF COUNTY rw '*t COMMISSIONIERS,SOCIAL a t ' SERVITESIIN=HOME SERVICES ALLIANCE FOR AGINGii Christine N 'r y1i ' t pate 20250t 29 SIGNED BY:Hurley ,so2:20-0SQtP SIGNED BYe^tAtarasIlOSCS�>SEAE ^ ' 'Christine Hurley NAME: NAME: ,MAZ B. ROTHMAN.JD, LL.M. County Administrator TITLE:.N_ _. ,.. TITLE: PRESIDENT AND CEQ DATE; DATE DATE: Jan30,2025 ®igitally slgnW by Eve Eve M.Lewis Date:2Q25A1.29 r'!' tom!tiil ' �' Approved for form and legal sufficiencyw Eve M.Lewis,Assist n Attest: Kevin Madok�Clerk € s� ° t C n ttorne �'v4vvVYYVc o x BY: ~��,�1 mes K. Scholl;Mayora � AR/Deputy Clerk 4395 AMENDMENT001, CONTRACT AA-2529 Page 2 A,rTACHMEN'r II I FINANCIAL, AND COMPLIANCE Auii)i,r ATIll-ACHMENT EXIA11BIT 2-FUNDING SUMMARV Tifle 2 C 'edcral Programs and State Projects included in F1R.§200.3311,asivyiscd, and s.2115.97�F.S., requirc that infixinhafionahout F AT.'F CIIIMEN-11- H., Exhibit I he provoded to the reCjPjeaL,rFJJe informadon contained is as Ipiredilctiiuunn of hinding soumes and related amounts hased on the cornrw lbudget. I. FEDERAL RESOURCES AWARIDEDTOTIFIE SUIBRI-I"CIPI F"NTPURSUANTIOTI I IS CONTIRACTCONSIST Or' THE FOLLOWING� .....................................................................................................................................PROGIRA'M TITILIF', FUNIDIING SO[ RC E IC�FD A AMOUNT ..............�5.................................................................................................................................................................. Tiller Americans Act 930 el[113- U.S.11-leall th and Hun unin Scr%ices 91044 $69.211.00 S 2aices ............................................................ ................................................................................ Older Airucricans Act rrilIC IIICI .... '01ri ire'ate Meals U.S.11 icalth and I luman Services 93.0,15 $138.000�00 ... . ................................................. Older Aiinericans Act, Ti0c IIlC2 I-lome Delivered Meals U.S.I lealth and I luman Services 93.0,15 $238.000.00 Older Americans Act U.S. Health,and I luman Ser%ices 93.0,13 $29.,450.00 `ride HID ..............611.,.r................................................................................................................................................... .................................................... Arnericans Act $136.260.00 Title IIIIE-Carcgiver Support Services U& 11 lealth algid 11 luman Scars ices 93,052 SX000 00 Title IFIEG Caregiver Support Services $78.360.00 'I ide 1111 ES C give S pp ............5................................................ ........... 2_2�, �I[yjc.es.............. Ider Americans Act U.S. 11 leaagth and I lurnan Services 93,053 S23,560.00 ..............N . u!rilio.n !n..c..e..n.!.i..v.e PI-o.SM2i.................................................................................... ..... .......... .......... ...... ........ TOTAL FFDERAL AWARD L2= COMIPILIANCE REQUI RE MEN-11-S AP111ACABLE 1-0-1171 IF`FEDERAL RESOURCIFS AWARIDE.117.)PURSUANT TO TH IIS CON]RAC I ARF'AS FOLLOWS: 2 CFR Part.200-Unifbirim Administrafive Requireii-nents. Cost 111ranciples. and Audit Requirements lbr IFederall Awwds.OM13 Circular A-g 33 -AudiilN of States.Local Governitnents., and Non-Profn Organizations 2. S]A 8 1; R]..'SOURCES AWARDED"l-O"I'l-991 RECI PILN r PURSUANTTO I'll IIIS CONTRACT CONSIST OFTFIF FOLLOWMG: M A I CI I ING RESOUCES FOR IFEDLIRA L PROGRAMS PROGIRAMT11TILF.�'. FUNDING SOURCIF L( ............................................................................................. � I FDA AMOUNT............................................................... ................. TOIA1. STATEAWARD ..............................................I............................................................1-........................................................................................................................................................................................................................................ SI A I L FINANCIAL ASSri-ANCIF S4D1FU1FCT TO sec.2115 97.IFS. .................— PROGRAM Y11 H.Jl lUNIDING SOIUIIRCI.� CFDA AMOUNT ............................................................... ................................................................ ............................................................... T4' IA1 AWARD .............................................. COM PIL I ANCE REQUI REM EN-11'S APIP11,ICAB 11,F--,-9.0 S I A1 F"RFSOU RC ES A WA IRD I'D PU RSUAN-I rO-11111 IS CONTIRACTARE AS IFOLILOWS; SCLfion 2 17.97,IF.S., Chapteii 691-5, EA.C., Reference Guiidc fear State ExpendiwTes.Ocher fiscal Fequimments set forth in program b &l� rules and iregulaflons. 4396 AMIENIDW-Wrom CONI'RACTAA-2529 Page 3 ATTAOICNIFNI'Vil CON'rIIIIACT WIDGIET St'MMAk%' RVSEIR%lCL ANDTITLE eORTS SUMMARY FOR THE AGENCY Ile kin A colau v%Vidp 1,06al j, Rfl ion B i Mollmum madbunum ma6mum NW immom I'mi I'mBram Smices Eo The ProvidLd .w Unlifis 09 %laximum oludos of hinflunum Illmh%of Slag' kJohs of !Slayainum muumwuaVgm l RhAt Rato SeraUem Doloan Dotomm emUem IDWIlan Dafism -------- ------------ 59 224R00 --------------------------- —4 2,%3B Ev.w S 2585 87 2,24000 2,24000 1171 S 4,00 00 2,13B 15 3900 36 E.2 -- , 0--. 362 S....... ... ..... .. 20,ul(3 . _2A3B OlersTmW Cafe S 4500 306— ----U 3,760 W ..... ....._ mi i 306 S 1336000 -- ----- --- OA35 Saverimg&Assessawa 90 l S 00 N ----- ------ 2,605.50 29 S 2,60.550 5s S 5.,',II11 00 77—t $.-uo 6 6,�5 0 W 7 7 7--,,,,—,,, —S �5 00 ------ i Lit---i_LLam n�l 1: S S 21 C—I EEaE�� S 1500 50 7-750-00 —1 W S—L!Cllll(0-2HC I F rmr nevOme tc,Aeak 15 15 00 P LB A Nwmm Fducamn "5-7-5 ED 3 S 133 300 OD 267 —Swu 0'I 3 00 W OO 6 S 600100, O.W.k (Wgrepte ;Wrcenlxlg 15 4SOO 33 Imumo 33 S 0,500.00 "d Nopa6 S-1000 —110,711 —10147(XI) —7 1237100 .23,059 7�T-" Homp Delaffe Flowul 02,348 , J(1584 00 �7 ._____...._______.. —————------------ - 2 EEMLC���—Sr,IX) ------- 61 ------------------ 12,17 XV 00 F)K'! Nwoon ExJmawsw S i 25 133 3091K) Pa 311 7-0000 —--------T-------- ------- ----------- 3E Mown Coaanwhn 9500 .30i W) 4 S 400.00 .1 5 la)00 ... ---------------- — -------------------- W2 Screening&Assessnienk S W 21 00 25 S 222300 '06 S 4.Q U6 00 S 160 2-1,0MAJ 1q) S LIA ID Owc:Dmaw SiArMaympment 5 2,6M 67 - .1 S 2 —5,4SC1 W—1 --�15,M F OM E 2W 00 110 22,02000 flU97 S 22,020.00 - n 1, S 44,040 W ------------------- .2AJE ESjEE±j22M__L, •B,(KI 31 S 615 S 2.950)W,__.L -------------------- '.')A 3 F L*pft Porky 22 133 5 32 WO 60 LH I' I 2,IM 00 .......... (WE S"mnmgt,,Assmunew 01 9%lK) 7 $ 66400 F, S 0,660 00 i110 ml, — ±),%3LG sluep S S 22:1 $7 10,000 W 4.1MI1:3 Fkwie mAwre(J."t.eak S 0000 S 2000, 20,N)o a) 2,000 S 20,000 w 77305 —Chowe _S40(V S 500 20,00000 UKP $ 20fflao(w ———-------------------- ----------------- 'k 3 a,, ll."idmmed OR"t 45 M- S - 061 7,250A) w S 1,2y.)00 ——-------------------- --------------------- OAMES 'Amenallide Cm Relmh i - -------------V s,Ow w. S 15,8m M. OA3ES Hlous Int nmemeni ('Tim lRq"gnb S 11 SAX)flo� S BAN)00 Elk i--rol !1 1111 1 ''1 S 211,11000 (3:1111 32,72,21 S 215"W 4397 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: April 23, 2025 TO: Sheryl Graham, Director Social Services ATTN: Lourdes Francis, Administrator Social Services Kim Wilkes Wean, Sr. Administrator Social Services FROM: Liz Yongue, Deputy Clerk SUBJECT: April 16, 2025 BOCC Meeting The following item has been executed and added to the record: C3 2nd Amendment to Contract AA-2529 between the Alliance for Aging, Inc. and Monroe County Board of County Commissioners to increase grant funding by $210,000.00, bringing the overall total funding amount from $742,841.00 to $952,841.00 for the contract period of 01/01/2025-12/31/2025. Once ratified, Amendment 4002 will be retroactively effective as of March 21, 2025. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 4398 AMENDMENT 002 CONTRACT AA-2529 Page 1 This Amendment entered:into between the Alliance for Aging,Inc.(Alliance)Monroe County Board of County Commissioners,Social Services/In-Home Services, (Provider);collectively referred to as the"Parties"hereby amends contract AA-2529 The purpose of this Amendment is to add $105,000 of II113 funding for the In=Home Bundle in both Region A and Region B.This funding increases the total Contract funding by$2.10,000, Contract Amount The Alliance agrees to pay for contracted services according to the terms and conditions of this contract in an amount not to exceed$951,841.00 subject to the availability of.funds: 1. ATTACHMENT II,Exhibit 2 is hereby replaced 2. ATTACHMENT VII, CONTRACT BUDGET SUMMARY BY SERVICE AND TITLE is hereby replaced. (Service Units and Funding changes are highlighted) All provisions in the contract and any attachments thereto in conflict with this amendment are hereby changed to conform with this amendment- All provisions not in conflict with this amendment are still in effect and are to be performed at level specified in the contract are hereby amended to conform with this amendment. This amendment and all its attachments are hereby made a part of the contract. IN WITNESS THEREOF,the Parties hereto have caused this contract,to be executed by their undersigned officials as duly authorized: NAoE CotJVY ICTTORNEY RdVt`c Fay PE b MONROE COUNTY BOARD OF COUNTY Asst Nnr ATMFWEY COMMISSIONERS L,SOCIA Date 3/21/25 SERVICESAN-HOME SERVICES ALLIANCE FORAGING,INC. SIGNED BY: SIGNED BY Max a.Rothman{Mar 21,2625 13:U5�bFp Digitally signed 1 NAM .,rh. nn NAME: MAX B: ROTHMAN,dD,LL.1yI,! rn . Hurley - TITLE TITLE PRESIDENT AND CEO • PV Bate-M a_ 09:10:19-04'00' F,;, -o DATE: rDAT ' r fi21, 2025 : N A(ttes 1 '1n ;.Radok, Clerk WMay k—farnes K. Scholl,Mayor � a iAs � t lerk 4399 AMENDMENT 002 CONTRACT AA-2529 Page 2 ATTACHMENT II FINANCIAL, AND COMPLIANCE AUDIT ATTACHMENT EXHIBIT 2-FUNDING SUMMARY Note:Title 2 CFR§200.331,as revised, and s.215.97,F.S.,require that information about Federal Programs and State Projects included in ATTACHMENT II, Exhibit l be provided to the recipient.The information contained is a prediction of funding sources and related amounts based on the contract budget. 1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS CONTRACT CONSIST OF THE FOLLOWING: PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT Older Americans Act U.S.Health and Human Services 93.044 $279,21 I.00 Title IIIB—Support Services Older Americans Act U.S.Health and Human Services 93.045 $138,000.00 Title IHC 1—Congregate Meals Older Americans Act U.S.Health and Human Services 93.045 $238,000.00 Title IIIC2—Home Delivered Meals Older Americans Act U.S.Health and Human Services 93.043 $29,450.00 Title IIID Older Americans Act Title IIIE—Caregiver Support Services $130, 0.00 U.S. ealth and Human Services 93 000.00 Title IHEG--Caregiver Support Services . .052 $ , Title III ES—Care fiver Support Services $78,360.00 Older Americans Act U.S.Health and Human Services 93.053 $23,560.00 Nutrition Services Incentive Program TOTAL FEDERAL AWARD $952,841.00 COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS CONTRACT ARE AS FOLLOWS: FEDERAL FUNDS: 2 CFR Part 200-Uniform Administrative Requirements, Cost Principles,and Audit Requirements for Federal Awards.OMB Circular A-133-Audits of States,Local Governments,and Non-Profit Organizations 2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS CONTRACT CONSIST OF THE FOLLOWING: MATCHING RESOUCES FOR FEDERAL PROGRAMS PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT TOTAL STATE AWARD STATE FINANCIAL ASSITANCE SUBJECT TO sec.215.97 F.S. PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT TOTAL AWARD COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS CONTRACT ARE AS FOLLOWS: STATE FINANCIAL ASSISTANCE: Section 215.97,E.S., Chapter 69I-5, F.A.C., Reference Guide for State Expenditures,Other fiscal requirements set forth in program laws,rules and regulations. 4400 S 8 81 1 ell H4A HHHHHHHH 8 HHHHH HH H H HH H F. N � � titer 1'- N ® �, M W Y ® � oG SIN x 15 N N N ^ N IV W H N ----------- tao U ® .k t1 ! 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CERTIFICATE OF LIABILITY INSURANCE d DATE(MIDD ) � 6/1212025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION LY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSU (S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the olicy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: I Insurance Srvcs-Indiana PHONE 7 6 AIC No Eut: A/C,No 3-11 1 t Circle Dr. E,Ste 120 E-MAIL ADDRESS: Fort Wayne,IN 46825 INSURER(S)AFFORDING COVERAGE NAIL# 1 INSURER A:Pennsylvania Manufacturers Assoc.Ins. 12262 INSURED G.A.Food INSURER B; IS Surplus Insurance Company 2662 Services rolls uideOne National Insurance Company 1417 1 t., North INSURER c: P Y County,LLC; INSURER D:Federal Insurance Company 1 Saint terur L 1 Hanover Insurance Company INSURER E: p Y INSURER F:Manufacturers Alliance 136897 COVERAGES CERTIFICATENUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE.BEEN ISSUED TO THE INSURE® NAMED ABOVE FOR THE POLICY EMOD INDICATED, NOTMTHSTANDING ANY REQUIREMENT„ TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY "rHE POLICIES DESCRIBED HEREIN IS SUBJECT 'TO Al L.. THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, ADDL SUB POLICY EFF POLICY EXP LTR LTR TYPE OF INSURANCE INSR WVD ........POLICY ....... MMIDD MMIDDI LIMITS .._. ........ A X COMMERCIAL GENERAL LIABILITY x 3025000298901 3/15/2025 03/15/202C EACH OCCURRENCE ,In 1„r000,000 DAMAGE TO RENTED ... ...�CLAIMS-MADE X� OCCUR EREMAI�,E"�v(E�a roaa�.o?RroauT ) $100R000 „ X BI/PD I MED EXP(Amly calls per n) T 51000 PERSONAL.$AD'V INJURY $1,000,000 GENT.P�I I YL�OAR�11R0- PR LIMIT APPLIES uE p Lc L fNI-"BAIT ACCHI-C�A"rcl s2,000,000 p OI UCR S"COMROP AOC s 2,000,000 O6HER S F AUTOMOBILE LIABILITY x 1525750298901 A 3/15/2025 03/15/2026 COMBINED SINGLE LIMIT If.Is,<Aexfivieouk) �2,000,000 X ANY A0.U'd'6:7 { IIXIK T EBOOIE Y IN1URY(Per,auscakq $ .. OWN ED SCHEDULED BODILY INJURY(Per ax detl T _.... ALTTz AUTOS ONLY XHIRED XNONOWNIED DATC,._... ..... PROPERTY DAMAGE: AUTOS ONLY AUTOS ONLY $ .., �._�.... W I'�asrm ,o¢fetruG.I.., ...., (i B UMBRELLA LIAB OCCUR x P00100079730304 3/15/2025 03/15/202 EACH OCCURRENCE 1 1.000,,000 �( EXCESS LIAB X CLAIMS MADE;,1 AGORIvOATE-: � OOO,099 RETENTION $ .. A WORKERS COMPENSATION 2025750298901 3/15/2025 03/15/ 02 FR L R Ii AND EMPLOYERS'LIABILITY aTAT6JTL FIB YIN ANY PROPRIETORIPARTNERJE.XECU.UTIVE..... . E.8 EACHAC"CIDENT $1 000 000 OF'FICERIM,gEMBER E':XCL UM:D'? N� N f A ... .... .r._, r. (Mandatory in NH) a mDl l E FAEMPLCIY&Em s1,000,000 If y€ des dbe ndeii ukalPTla NOFtRTE1ATm )N, t>auo��.... _._.. . .... E.ammua�mEME"POL ICY u.m�IT $1,000,00.....� C 2nd Layer Excess 56000299703 3/15/ 025 03/15/202 2,000,000 D 3rd Layer Excess 79892909 3/15/2025 03/15/202 10,000,000 I E m Dishones BDYH44261004 12/01/2024 12/01/202 3 000 000 DESCRIPTION OF OPERATIONS t LOCATIONS(VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Additional Named Insureds: Linden Ventures, LLC;Jaguar Borrower,LLC;Jaguar Intermediate,LLC;Clossman Catering, LLC. Workers Comp applies to the following states:AR,AZ,CA,CO,FL,GA,IL,IN, KY,LA, MA, MI, MO, NC, NJ,PA,SC,TN,T ,OH,NY,VA. Cyber Liability:Travelers Casualty&Surety Co.of America; NAIC 31194,Policy 107547037,Term 12/01/2024 12/01/2025; Limits 5,000,000, Deductible-$25,000 (See Attached Descriptions) -CERTIFICATE- L CANCELLATION The Monroe Dun r of SHOULD ANY OF THE ABOVE DESCRIBED POLICIES E CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN County CommissionersACCORDANCE NTH THE POLICY PROVISIONS. 1100 Simonton St Key West, FL 33040 AUTHORIZED REPRESENTATIVE ®1 - 015 ACORD CORPORATION.All rights reserved. ACORD 25( 01 / 3) 1 of 2 The ACORD name and logo are registered marks of ACORD #S49621429/M48512232 DESCRIPTIONS (Continued from Page 1) The Monroe County Board of County Commissioners,its employees and officials,1100 Simonton St.Key West, FL 33040 are listed as Additional Insureds regarding the policies listed on this certificate with the exception of Workers Compensation. Excess Liability is follow form.This coverage is primary with respect to the County,its officials, employees,agents,and volunteers when required by written contract. SAGITTA 25.3(2016/03) 2 of 2 #S49621429/M48512232 P