HomeMy WebLinkAboutItem R7 R7
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
July 16, 2025
Agenda Item Number: R7
2023-4237
BULK ITEM: No DEPARTMENT: Risk Management
TIME APPROXIMATE: STAFF CONTACT: Gaelan Jones
N/A
AGENDA ITEM WORDING: Approval to renew Airport Public Officials Liability Insurance
Renewal 2025 - 2026.
ITEM BACKGROUND:
The County's Airport Public Officials and Employment Practices Liability policy expires on July 27,
2025. The policy is currently provided by Indian Harbor Insurance Company with limits of$2 million
per claim and $2 million annual aggregate. The policy is subject to a $10,000 per claim deductible for
public officials liability and employment practices liability (POL/EPL), and $5,000 for crisis
management. The annual premium for the current policy is $19,774. The annual premium for the
proposed renewed policy is $24,991. It is recommended that the policy be renewed.
The Public Officials liability insurance policy provides coverage for wrongful acts alleged to have been
committed by public officials and employees of the BOCC in connection with airport operations at Key
West International Airport and the Marathon/Florida Keys International Airport, and also provides
coverage for employment practices claims at the two airports (claims of discrimination, retaliation and
harassment).
The Gehring Insurance Brokers & Consultants Group serves as the County's agent for this policy. They
have submitted a proposal from Indian Harbor to renew the policy (with the same limits and deductibles
as the expiring policy) for the 7/27/25 to 7/27/26 policy term. The proposal represents a $5,217 (26%)
increase in the premium. Gehring advised that this increase is a result of the Airport's projected revenues
and expenditures increasing.
PREVIOUS RELEVANT BOCC ACTION:
7/17/2024 - BOCC approved the current Gehring Group airport public officials liability insurance
policy.
INSURANCE REQUIRED:
No
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CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
2025-06-16 - Monroe County BOCC -Airport Operator POI,-EPL Evaluation.pdf
2025-06-16- Monroe BOCC - renewal quote - Indian Harbor.pdf
FINANCIAL IMPACT:
Total Contract Value: $24,99 1.00
404-63001 Key West Airport O&M
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EARS
Govornmontal
p@grym ofexcellence
Underwriters,Nfltt dIM ite ems, f 25,*Y
The Au atit/.
Public Officials Management & Employment
Practices Liability
Date: 06/16/2025
Proposed Insured: Monroe County Board of County Commissioners on behalf of Monroe County Airport
1111 12th Street, Suite 408
Key West, FL 33040
Application#: POL0955339-03-REN
Thank you very much for your submission. Based upon the information received and subject to the limitations outlined below,
we are pleased to offer the following:
QUOTATION
Coverage: See coverage form PGU POL 2001 (04/2017)for terms, conditions and limitations
Form: Claims Made
Retro Date: None - Full Prior Acts
Insurer Information: Indian Harbor Insurance Company
A member of the AXA XL Group of Companies
Best Rating: A+
Surplus Lines Insurer
Filings/Taxes: PGU Not Responsible For Tax Filings
Commission: 10%
Quotation / Indication valid until: 7/27/2025
If we are offering coverage on a surplus lines basis, the agent is responsible for handling of filings unless we note otherwise on this
quotation. If we have provided terms using bid specifications or an application other than ours, the quote is subject to change pending
review of a completed and signed PGU application.
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Public Officials Management & Employment Practices Liability Page 2
Proposed Insured: Monroe County Board of County Commissioners on behalf of Monroe County Airport
Terms Limits Retentions Premium
each claim including LAE
Public Officials Management $1,000,000 $10,000 $18,640.00
Employment Practices Liability $1,000,000 $10,000 Included
Policy Aggregate $1,000,000
Non-Monetary Coverage-Defense Only $50,000 $10,000 Included
Non-Monetary Coverage-Defense Only Aggregate $100,000
Crisis Management $25,000 $5,000 Included
Features/Enhancements
Punitive Damages See Retentions Above Included
Personal Injury See Retentions Above Included
Third Party Wrongful Acts See Retentions Above Included
Back Pay/Front Pay See Retentions Above Included
Loss of Earnings See Retentions Above Included
Optional Increased Limits Additional Premium
2,000,000 CSL $6,261.00
3,000,000 CSL N/A
4,000,000 CSL N/A
5,000,000 CSL N/A
Premium, Fees and Taxes
Total Premium: $24,901.00
.�.IL"irmib u.Iln....11l:ii u..11„"IIiL II.a R,
Filing F�:c V"?I ;:'10
Comments:
By purchasing this coverage,you will have the opportunity to register for our PGU Employer Resource Center that provides unlimited,specific,
documented,and confidential advice from employment law attorneys. It also provides on-line training courses,including sexual harassment prevention,
available for both supervisors and employees. As well as,on-line tools;a state-specific employee handbook builder,forms,posters,news,and more.
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Public Officials Management & Employment Practices Liability Page 3
Proposed Insured: Monroe County Board of County Commissioners on behalf of Monroe County Airport
SUBJECTIVITIES-WE MUST BE PROVIDED WITH THESE ITEMS BEFORE COVERAGE CAN BE BOUND:
I C::��MwpNef�ir:�,::: II"'"IL.. 9i���ll... II������;��Mrrrs M����r��r::�11 um��r:;:�u::��o.uliu���r:::���:;� I:o Ililuu�l !:R:IM^ eale.
Please note: The Insured can register for our free PGU Employer Resource Center. You will receive the PGU ERC document with the bound policy
which will provide instructions for registration.
Deadly Weapon Protection Insurance is available through Professional Governmental Underwriters,Inc. Please contact your underwriter if you are
interested in additional information about this new product.
Reminders:
A written request is required to bind coverage. We will not cancel flat after inception date.
Backdating of coverage is not allowed. Engineering Fee is non-refundable.
See attached Coverage Features attachment for additional information.
Limits,retentions,terms and conditions quoted do not necessarily match those requested.
This proposal contains a brief outline of coverages to be included in any policy that may be issued in the future.
This is only a summary and the Terms and Conditions of any policy will take precedence over any proposal.
Minimum Earned Premium is the GREATER of$1,500 or 25%of annual premium.
Applicable Forms: (Other forms may apply. Consult Underwriter for details.)
PN CW 01 01 23 Notice to Policyholders-Fraud Notice
PN CW 02 01 19 Notice to Policyholders-Privacy Policy
PN CW 05 05 25 Notice to Policyholders-U.S.Treasury Department's Office of Foreign Assets Control("OFAC")
PN FL 03 05 24 Notice to Policyholders-Florida
PGU POL 2000 08 19 Public Officials and Employment Practices Liability Declarations
PN FL 10 09 09 Florida Notice to Policyholders
IL MP 9104 0124 IHIC 01 24 In Witness
PGU 2002 04 17 Schedule of Policy Forms and Endorsements
PGU POL 2001 04 17 Public Officials and Employment Practices Liability Insurance Policy
PGU 100604 17 Specific Claims Exclusion-Claims Arising out of Specific Incident
PGU POL 1033 04 17 Additional Insureds-Boards,Commissions or Units
PGU 1052(POL)04 17 Minimum Earned Premium Upon Cancellation
PGU 113301 22 US Professional Indemnity-Cyber Exclusion
PGU 114011 23 Consumer Protection Laws Exclusion Endorsement
XL-FLSOP 11 10 Service of Process
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