HomeMy WebLinkAbout06/01/2025 to 05/31/2030 Monroe County Purchasing Policy and Procedures
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM„FOR CONTRACTS $1 00,000 00 and Under,
CANfJN FINANCIAL SERVICES CaaL=t. . 187&
Effective Date:
4-414 shi� az
5J3TJ�o3o ' tttftt
Expiration Date.
Contract Purpose/Description:
60 month Fh�S/Lease unite Ip1FL 1876�6 for ;Canonlrgswwait Advance D3�5$441�,w/ asttte, NP iJn 611
aticf
Inner 1^rnlshet L1 ;;- l�a0160 MT t pl for Key Largo office46 be sh* d With'P a ilfl &ErtSrrrorfi ettf�l �s it(i
ttl
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Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: MIChelle 1Czenas 255,6 Widtfl p
CONTRACT COSTS
Total Dollar Value of Contract: $ p 6.00 Current Year Portion: $ 870,4G
(must be$100,000.00 or less) —.., .0-•-- - (If multiyear agreement then -•- �•�M� -
requires BOCC approval,unless the
r4�)Ml s,un1m6JU m allwnm Is
`It 11 00 0W 00 ill es o-)
Budgeted? Yes❑✓ NoD
Grant: $ County Match: $
C
'(spt Fund/Cost Center/Spend
ADDITIONAL COSTS
Estimated Ongoing Costs: $3000/yr For: Copier meter usage charges
(Not included in dollar value above) (e.g.maintenance,utilities,janitorial,salaries,etc.)
insurance Required: YES ❑NO *0
CONTRACT REVIEW
Reviewer Date In
Dig tally signed by Rick Grain
Department Head Signature: Rick Griffin D 1e:2025.04.17 10:58:00-04'00'
._. -__
D gilally 6 PIv1d,6C Kelly Dugan
County Attorney Signature: Kelly Dugan Dale:20Y g 2 11:4944 0400'
Digtlally signed by Janlyn Flail
Jaclyn Flatt
' Dale:2D25oa25,°:D2s, D4°
Risk Management Signature:
Purchasing Signature: Lisa Abreu 4/28/2025
Digilally signed by Jon Wind
OMB Signature: John Quinn Dale 2D2s04,261z4707 04'00
Connments:
Revised BOCC 4/19/2023
Page 84 of 105
r�`tft m-Inc. —
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11beir 01)7ce Technology ParfrrerProposal for MC Building Dept. Key Largo Office
Canon imageRUNNER ADVANCEC5840i
The imageRUNNER ADVANCE DX 5800 Series is designed to enable enhanced office productivity.
These intelligent systems provide an intuitive user experience and support Canon's range of
holistic business solutions.The imageRUNNER ADVANCE DX C584i model delivers speeds of u
to 40 ppmfor black-and-white and color (LTR). The imageRUNNER ADVANCE 5500 Series is
built on the Third Generation mageRUNNER ADVANCE platform and offers standard Universal
Login Manager(UL ), U R II/PCL/ S Printing, HDD Encryption Kit, Wireless LAN and Remote
Operators Software Kit. Options include staple finisher with convenience stapler and Super G3 fax
board.
Location of Unit: 102050 OverseasKey Largo,Fl.33037
Pricing:
60-month FMV lease under NASPO FL#187646 at$217.60 per month to include set up,delivery,
installation for ( I)-Canon(I)-Canon imageRUNNER ADVANCE DX C5840i as well as pickup and return
of old device,plus the following options,
Options included in pricing:
are listed in the attached CSAP Worksheet 1002, to include Cassette Feeding UnitAQ1; Inner
Finisher-L1
Service and Supply Agreement:
Zero base maintenance program billed by CFS under state contract# 17646 rates of $0.0078 per
B&W page and $0.0609 per color page to include all toner, service, parts and labor. Excludes
paper and staples.
Includes delivery,setup,and connectivity
Onsite customer training
Toner replenishment
Meter service provided through Canon Financial Services
All local supplies,parts,and labor excluding paper and staples
Average 2 hour response time to service priorities
Please feel free to contact me with any questions at 305d783-8002
Thanks,John Ribble
Confidential-net to be shared or copied it out the prior written consent of Sands of the Keys,Inc
PAGE I OF I
Confirmed proposal falls under Enterprise
Alternate Contract Source No.44100000-24-
NASPO-ACS State Contract
Digitally signed by Kelly
Kelly Dugan Dugan
Date:2025.07.30 13:12:40 Digitally signed by Christine
_04'00' Christine Hurley Hurley
Date:2025.07.30 14:45:14-04'00'
Kelly Dugan, Asst. County Attorney Christine Hurley, County Administrator
*Initial legal review conducted 4/25/25
as reflected by D5 form
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