HomeMy WebLinkAbout04/01/2025 to 04/01/2030 Monroe County Purchasing Policy and Procedures
ATTACHMENT D.5
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS $100,000.00 and Under
Canon Financial Contract g NASPO-ACS,FL 1,87646
Effective Date: 4/01/202
Expiration Date: 4/0 /2030
Contract Purpose/Description:
Canon Copier Equipment 60 month Lease FM1/lease under NASPO FL contract##187646
I-Carton imageRUNNER ADVANCE DX C39261
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Marfiina Lake 3998 Corrections/98
CONTRACT COSTS
Total Dollar Value of Contract: $ 6637.80 Current Year Portion: $ 1406.30
(must be$100,000.00 or less) (If multiyear agreement then
requires BOCC approval,unless the
wwI CJ 1111111t16vc uInloi PMf IS
`�f Ofl Of)fl.Ofl llr lukk).
Budgeted? Yesz No�
Grant: $ County Match: $
Fund/Cost Center/Spend Category: 101-20505-0005 t
ADDITIONAL COSTS
Estimated Ongoing Costs: $30000/yr For: Copier Meter Usage Charges
(Not included in dollar value above) (e.g.maintenance,utilities,janitorial,salaries,etc.)
Insurance Required: YES ❑NO 0
CONTRACT REVIEW
Reviewer Date In
Department Head Signature: William Desantis � � ���
Joseph X. DiNovo Dlglta"Y signed by Joseph X.DiNovo
County Attorney Signature: Date:2025.042808:05:10-04'00'
adyn Flat
Risk Management Signature: Jacl n Flatt Digitally 202.04.29 90122-04
Y Date:2025.04.29 09:01:22-04'00'
Purchasing Signature: Lisa Abreu 4/29/2025
John Quinn Digitally signed by John Quinn
OMB Signature: Date:2025.04.30 08:32:36-84'88'
Comments:
Revised BOCC 4/19/2023
Page 84 of 105
Sakof the keys,mc.
Proposal for Monroe County Detention under
State Contract- NASPO FL> #187646
Canon imageRUNNER ADVANCE DX C3926i
The imageRUNNER ADVANCE DX C3900 Series is designed to enable enhanced office productivity.
These intelligent systems provide an intuitive user experience and support Canon's range of
holistic business solutions. The imageRUNNER ADVANCE DX C3926i model delivers speeds of up
to 26 ppm for black-and-white and color (LTR). The imageRUNNER ADVANCE DX C3900 Series is built
on the Fourth Generation imageRUNNER ADVANCE platform and offers standard Universal Login
Manager(ULM), UFR II/PCL/PS Printing, HDD Encryption Kit, Wireless LAN and Remote Operators
Software Kit. Options include staple finisher with convenience stapler and Super G3 fax board.
Location of Unit: 5501 College Rd.Key West,FL 33040
Pricing:
60-month FMV lease under NASPO FL contract# 187646 at$110.63 per month to include set up,
delivery, installation for 1-Canon imageRUNNER ADVANCE DX C3926i as well as pickup and
return of old device,plus the following options.
Options included in pricing:
are listed in the attached CSAP Worksheet 1002, to include Cabinet Type-R; Inner Finisher-K1,Super
G3 Fax Board-AZ1.
Service and Supply Agreement:
Zero base maintenance program billed by CFS under NASPO FL state contract# 187646 rates of
$0.0111 per B&W page and $0.0683 per color page to include all toner, service, parts and labor.
Excludes paper and staples.
Includes delivery,setup,and connectivity
Onsite customer training
Toner replenishment
Meter service provided through Canon Financial Services
All local supplies,parts,and labor excluding paper and staples
Average 2 hour response time to service priorities
Please feel free to contact me with any questions at 305-783-8002
Thanks,John Ribble
Confidential-not to be shared or copied without the prior written consent of Sands of the Keys,Inc
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Canon's comprehensive portfolio of imageRUNNER t
ADVANCE DX multifunction printers and integrated --�
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solutions can help simplify the end user experience
and management of technology, better control
sensitive information and print-related costs, and
help ensure that technology investments proactively
evolve with changing needs.
WORKFLOW QUALITY AND
EFFICIENCY SECURITY RELIABILITY
A large,10.1"responsive and intuitive Advanced standard security feature set to help Canon's signature reliability and engine
touchscreen with smartphone-like usability, safeguard sensitive information and assist in technologies help keep productivity
making operation clear and virtually seamless. regulatory compliance. high and minimize the impact on
•Consistent interface across the • Integrates with existing,third-party SIEM*zsystems to support resources.
imageRUNNER ADVANCE DX product line, help provide real-time,comprehensive insights into Outstanding imaging technologies and
allowing work to proceed effortlessly and potential threats to the network and printers. toner allow for consistently striking images,
with a minimal learning curve Technology to verify that the device boot process, thanks to Canon's VI color profile,
• A unique,customized experience that firmware,and applications initialize without alteration • Designed to achieve maximum uptime with
can be tailored to individual preferences at setup.Includes automatic recovery of boot process status notifications that help keep supplies
using My ADVANCE. for self resiliency. replenished and intuitive maintenance
Supports mobile solutions and integration with • McAfee Embedded Control'utilizes whitelisting videos for consumables replacement.
many popular cloud services like Google Drive.' to help protect against malware and tampering imageRUNNER ADVANCE models have
• Scan and convert documents to searchable of firmware and applications, received many awards and recognition from
leading industry analysts,often referencing
digital files in a variety of file formats. • Security settings can be established at once by strong reliability.This includes the 2022-2024
Integration with Canon and various third-party selecting the environment type in Recommended BLI Most Reliable A3 Brand Award from
software with embedded application platform, Security Settings.Security policy settings can be Keypoint Intelligence.
configured from a central location and exported to
other supported devices.
• Control access to the device and specific features
using a host of flexible authentication methods—PIN
code,user name/password,or card access.'
'Security Information and Event Management
,
DEVICE
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-- AND FLEET COST MANAGEMENT � �Vu, SUSTAINABILITY
MANAGEMENT
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Designed for quick,easy deployment. Track and assess print,copy,scan,and fax A combination of fusing technologies
Remote diagnostics and parts life usage and allocate costs to departments and lower-melting-point toner minimizes
or projects, power requirements and helps achieve
management for proactive
low energy consumption.
maintenance and rapid fixes. Apply print policies and restrict usage by user
to help reduce unnecessary printing Environmentally friendly packaging utilizes
• Easy and intuitive to monitor device status and and contribute to cost efficiency. recyclable cardboard.
consumable levels,turn off devices remotely,
observe meter readings,manage settings, Standard cloud-based solution provides • Drum covers are constructed of regrind plastic,
and implement security policies a centralized dashboard with up-to-the-minute helping to lower environmental impact.
• Common firmware and regular updates insights into printer activity. ENERGY STAR'certified and rated
with Unified Firmware Platform(UFP)for Upgrade to uniFLOW server or cloud-based EPEAT'Gold,s
continuous improvements and consistency solutions for full accounting and reporting
across a fleet. for compatible Canon and third-party devices,
pull printing,job routing,and powerful
scan workflows.
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2 tray,550 sheet capacity Hill I I RAY It 1
Corner and double stapling
up to 50 sheets within the
footprint of the main unit
Supports Staple-free
Stapling and Staple _
11,4 IN I R:Z VWl'Y F I::AY M I On Demand
-Supports optional internal
2/3-hole puncher(Inner
2/3 Hole Puncher-D1)
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2 tray 3,250-sheet capacity 2 tray,3,250 l a ...
sheopacity et c ]
Corner and double stapling Corner and double stapling CASSETTE FFFMNG tPfl M'VI 111Cl11N E II 1Y11 Ill W
up to 50 sheets up to 50 sheets Two 550-sheet cassettes
Booklet-making up to 20 Supports Staple-free Supports up to 12"x 18"
sheets and saddle-folding Stapling*and Staple
up to 3 sheets On Demand Supports 14l1b.Bond to 80lb.Cover
Supports Staple-free Stapling Supports optional 2/3-hole
and Staple On Demand puncher(2/3 Hole Puncher
Supports optional 2/3-hole Unit-Al)
puncher(2/3 Hole Puncher
Unit-Al)
*Staple-Free stapling,up to 10 pages of 171la Bond.
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Warm-up Time Platen Acceptable Originals
From Power Approx,10 Seconds' Sheet,Book,3-Dimensional Objects
Color Laser Multifunctional On: Platen Maximum Scanning Size
From Sleep Approx.10 Seconds' Up to 11-3/4"x 17"(297 0 mm x 431 8 mm)
Core Functions Mode:
Standard: Print,Copy,Scan,Send,Store Quick Startup Approx,4 Seconds' Pull Scan
Optional: Fax Mode: Color Network ScanGear2 for both Twain and WIA
Processor Dimensions(W x D x H) Supported OS: Windows 8 1/10/Server2012/Server 2012
10 R2/Server 2016
22-1/4"x 28-1/2"x 35-3/8"(565 mm x 722 mm x 897 mm)
1.8 GHz Dual Core Processor Scan Resolution(dpi)
Control Panel Installation Space(W x D) Scan for Copy: 600 x i)
10..1"TFT LCD WSVGA Color Touch-panel Basic: 38-1/2"x 44-1/8"(976 mm x 1119 mmp' Scan for Send: Push(600 x 600),SMB/FTP/WebDAV,
Memory 600
Fully z Pull(600 x 600)
3 5 GB RAM Configured: 65"x 44-1/8"(1651 mm x 1119 mm)'
Weight Scan for Fax: 600 x 600
Solid State Drive Approx 1874lb (85 kg)including toner Scan to Mobile Devices and Cloud-based Services
Standard: 256 GB/Maximum:1 TB A range of solutions is available to provide scanning to
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Interface Connection rll Y II"'i( �("�4.t'.N�`k4 1"(IId�1II mobile devices and cloud-based services depending on
your requirements
Network: 10006ase-T/10OBase-TX/10Base-T,
Print Resolution(dpi)
Optional: Wireless LAN Board F-1 Scan Speed(LTR)(BW/CL)
Others 1200 x 600,1200 x 1200 Single-sided 135 ipm(300 dpi)/80 ipm(600 dpi)
Standard: USB 2 0 x1(Host),USB 3 0 x1(Host), Standard Page Description Languages Scanning:
USB 2,0 x1(Device) UFR 11,PCL'6,Adobe'PS'3 Double-sided 270 ipm(300 dpi)/160/90 ipm(600 dpi)
Optional: Copy Control Interface,Serial Interface Supported File Types Scanning:
Paper
A range of standard and optional software and d Services
DestinationV'91
Sandard:mum:Capacity
hOeb.Bond PDF,TIFF,JPEG,EPS,XPS Send
II :4-I'(IM:ns
ts Printing from Mobile Devices and Cloud-based Services
Paper Sources(LTR,20 lb.Bond) based solutions(including AirPrint,Mopria,Universal Standard: E-mail/Internet FAX(SMTP),SMB 3 0,
Standard: Dual 550-sheet Paper Cassettes, Print by Microsoft',Canon PRINT Business,and uniFLOW FTP,WebDAV,Mail Box
100-sheet Multipurpose Tray Online)are available to provide printing from mobile Optional: Super G3 FAX,IP Fax
Optional: Dual 550-sheet Paper Cassettes devices or internet-connected devices and cloud-based Address Book
(Cassette Feeding Unit-AW1) services depending on your requirements.Please contact LDAP(2,000)/Local(1,600)/Speed Dial(200)
Paper Output Capacity(LTR,20 lb.Bond) your sales representative for further information Send Resolution(dpi)
Standard: 250 Sheets Fonts Push: Up to 600 x 600 dpi
Maximum: 3,450 Sheets PCL: 93 Roman,10 Bitmap fonts,2 OCR fonts, Pull: Up to 600 x 600 dpi
(with Staple Finisher-AEl/Booklet Andale Mono WT J/K/S/T(Japanese,
Finisher-AE1 and Copy Tray-T1) Korean,Simplified and Traditional Communication Protocol
Finishing Capabilities Chinese);'Barcode Fonts" Email:
FTP(TCP/IP),SMB 3 0(TCP/IP),WebDAV
PS: 136 Roman Email: SMTP,POP3
Standard: Collate,Group File Format
With Finishers: Collate,Group,Offset,Staple,Saddle-Stitch, Operating System15
Hole Punch,Eco Staple,Staple On Demand UFRII/PS: Windows'10/11/Server 2012/Server 2012 TIFF,JPEG,PDF(Compact,Searchable,Apply Policy,
Supported Media Types R2/Server 2016/Server 2019/Server 2022 macOS(10,13 or later) Device Signature,User Signature),XPS(Compact,, Optimize for Web,PDF/A-1 b,Trace&Smooth,Encrypted,
PP yP
Multi-purpose Thin,Plain,Heavy,Recycled,Coated, PCL: Windows'10/11/Server 2012/Server 2012 Searchable,Device Signature,User Signature),Office
Tray: Color,Tracing,Bond,Transparency, R2/Server 2016/Server 2019/Server 2022 Open XML(PowerPoint,Word)
Label,Pre-punched,Envelope, PS: Windows'10/11/Server 2012/Server 2012
Postcard,Letterhead ver Server Maximum Number of Connection
Upper Thin,Plain,Heavy,Recycled,Color, macOS(1013 2019/Server 2022,2 1 w� it Ilr iilVw II llll W w
Cassette: Tracing,Bond,Transparency,Pre- macOS o orr later) n Lines
punched,Envelope,Postcard,Letterhead PPD: Windows'10/11,macOS(1013 or later) 2
Lower Thin,Plain,Heavy,Recycled,Color, ... •------------- - Modem Speed
Envelo ee,Postcard,Letterhead Copy-Out iV,a(I
1f) Super G3: 14A33 6 Kbps
Cassette: Bond,Transparency,Pre-punched, ( y;,yl„1 Sn ped l
p First- Time(LTR) G3: 14.4 Kbps
Supported Media Sizes C3935i: Approx.5,5 seconds(BW)/ Compression Method
Multi-purpose 12"MV,11"x17",Legal,Letter,Letter-R, 7.4 seconds(Color) MH,MR,MMR,JBIG
Tray: Executive,Statement,Statement-R C3930i/ Approx,6.1 seconds(BW)/ (dpi)
Custom Size/Free Size:4"x 5-7/8"to C3926i B 4 seconds(Color) Re ( p)
12"x 18",Envelopes(COM10 No,10, 400 x 400,200 x 400,200 x 200,200 x 100
Monarch,ISO-05,DL),Envelope Custom Copy Resolution(dpi) Sending/Receiving Size
Size(3-7/8"x 3-7/8"to 12-5/8"x 18") 600 x 600
Statement-R[0 11"x 17"
Upper Letter,Executive,Statement-R Multiple Copies Fax Memory
Cassette: Custom Size(4-1/8"x 5-7/8"to 11-3/4"x Up to 999
B-1/2"),Envelopes(ISO-05) Up to 30,000 Pages(2,000 Jobs)
Lower Cassette:12"x 18",11"x 17",Legal,Letter,Letter-R, Magnification Speed Dials
Executive,Statement-R,Custom Size 25%-400%(1%Increments)
Max..200
(4-1/8"x 5-7/8"to 12"x 18"),Envelopesb Preset Reduction/Enlargement
(COM10 No 10,Monarch,DL) 25%,50%,64%,73%,78%,100%(1:1),121%,129%,200%, Group Dials/Destinations
Supported Media Weights Max 199 Dials
Cassettes: 14 Multipurpose 141b�Bondto ll0lb,Cover(52to 300 g/m2) Scan ptl�;Otl.;ii tJIIOIV �� _ Sequential Broadcast
Bond to 140 lb Index(52 to 256 g ) -n;� Max.256 Addresses
"q w II6 uJ
Tray: Type Memory Backup
Duplexing: 14lb Bond to 80lb Cover(52to 220 g/m) Yes
Single-pass Duplexing Automatic Document Feeder"
Print/Copy Speed(BW and Color)
C3935i: Up to 35 ppm(Letter);Up to 23 ppm Document Feeder Paper Capacity
(Letter-R);Up to 17 ppm(Legal/11"x 17") Up to 200 Sheets(20 lb Bond)
C3930i: Up to 30 ppm(Letter);Up to 20 ppm Document Feeder Supported Media Sizes
(Letter-R);Up to 15 ppm(Legal/11"x 17") 11"x 17",Legal,Letter,Letter-R,Statement,Statement-R,
C3926i: Up to 26 ppm(Letter);Up to 20 ppm Custom Size:2-3/4"x 5-1/2"to 12"x 17"(69 9 mm x 139 7
(Letter-R);Up to 15 ppm(Legal/11"x 17") mm to 304 8 mm x 431.8 mm)
Document Feeder Supported Media Weights
BW/Color 13.3 Ib,Bond to 80 Ib Cover(50 to
Original: 220 g/m=)
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IE riBox(Number SupporteTLS d) FLewII Functionality(IP/MAC Address Filtering),Dua
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RX In-box,50 Confidential Network Support(Wired LAN/Wireless LAN,Wired LAN/ GPR-66 Toner BK/C/M/Y
Fax In-boxes,Maximum 10,000 Pages(2,000 Jobs Stored) Wired LAN),WPA3 support(Wi-Fi),Disabling Unused GPR-66L Toner C/M/Y
Advanced Box Functions(Enabling/Disabling Protocols/Applications, Toner Yield(Estimated @ 5%Coverage)
Communication Protocol:SMB or WebDAV Enabling/Disabling Remote UI,Enabling/Disabling USB GPR-66 Toner
Supported Interface),Communication Line Separation(G3 FAX,USB BK: 38,000 pages
Client PC: Windows'10/11 Port,Advanced Space,Scan and Send-Virus Concerns for GPR-66 Toner
Concurrent Connections(Max) E-mail Reception) C/M/Y: 25,500 pages
SMB: 64 Device Security GPR-66L Toner
WebDAV: 3(Active Sessions) Protecting SSD Data[SSD Data Encryption(FIPS140-2 C/M/Y: 11,000 pages
Advanced Box Available Disc Space Validated),SSD Lock],Standard SSD Initialize,Trusted Subscription to a third-party cloud service required-Subject
Standard:16 GB(With Option:max 480 GB) Platform Module(TPM),Job Log Conceal Function, to third-party cloud service providers'Terms and Conditions.
Protecting MFP Software Integrity,Automatic Recovery, 2 Third-party SIEM system required.Subject to third-party
etl':w;q.Wf,h11[y[',ws1Ci"1°:��"�"1110;„nii!t)%tl„:"I'UI"YI"f,"m Checking MFD Software Integrity(Verify System at SIEMsystem'sTermsandConditions-Canoncannotensure
H Startup,Runtime Intrusion Detection) compatibility with all third-party SIEM systems.
Authentication and Access Control 'This feature is off by default and must be turned on by the
User Authentication(Picture Login,Picture and PIN Login, Device Management and Auditing user:Warm-up times are affected once turned on.
Card Login,Username and Password Login,Function Administrator Password,Digital Certificate and Key Requires additional option.
Level Login,Mobile Login),Department ID Authentication Management,Audit Log,Cooperating with External s For current EPEAT rating(Gold/Silver/Bronze),please visit
De artment ID and PIN Login,Function Level Login), Security Audit System(SecurityInformation and Event www.epeat.net
p g g )� y y Envelope Feeder Attachment A(standard)is required..
uniFLOW Online Express"(PIN Login,Picture Login, Management),Image Data Logging,Security Policy Setting Time from device power-on until copy ready(not print
Picture and PIN Login,Card Login,Card and PIN Login, ,,,;,;,;;;;;;;;;, w..._.. reservation)
Username
PIN Login,Fun lion Level Login),Access Management nn"d°:1Pi''gp p11'"I; P ii:1:
Login,
P ;llll:i"II''id (�u'�Wf"t". 1''gd:iiiii:N�nil;°i'"%s sTime from exiting Sleep modeto when printing is
' operational.
System(Access Control) Operating Environment 'Time from device power-on to when the copy icon appears
Document$eCUflt Temperature: 50 to 86 OF and is enabled to operate on the touch panel display..
Y 0 Humidity: 20 to 80%RH(Relative Humidity) Includes Single Pass DADF.
Print Security(Secure Print,Encrypted Secure Requirements Print, power Re "With right cover open+Multi-purpose tray extension
Forced Hold Printing,uniFLOW Secure Print ),Receive extended+paper cassette open,
Data Security(Confidential Fax Inbox Forwarding 110V-127V,60Hz,8 5A Includes Staple Fin isher-AE1/Booklet Finisher-AE1+Copy
Received Documents Automatically),Scan Security Power Consumption Tray-T1 extension extended+paper cassette open.
(Encrypted PDF,Device Signature PDF/XPS,User Maximum: Approx..1,500 W "Requires the optional PCL International Font Set-Al.
Signature PDF/XPS,Adobe LiveCycle'Rights Sleep Mode: Approx.0:8 W19 "Requires the optional ms and
Printer Kit-DI.
Management ES2,5 Integration),BOX Securit Mail Box T 20 Other operating systems and environments,including
gy( Typical Electricity Consumption(TEC)Rating AS/400,UNIX,Linux,and Citrix,may be supported.Some
Password Protected,Advanced Space Access Control), C3935i: 0,33 kWh solutions are chargeable SAP Device Types are available via
Send Data Security(Setting for requesting password C3930i: 0 29 kWh the SAP Market Place.For more information,contact your
input per transmission,Restricted E-mail/File send C3926i: 0 26 kWh sales representative,
functions,Confirming FAX number,Allow/Restrict Fax Standards 16 Detect Feeder Multi Sheet Feed is supported.
Driver Transmissions,Allow/Restrict Sending From ENERGY STAR'Certified No charge forthis solution;however,activation is required.
History,S/MIME Support),Document Tracking Rated EPEAT9 Golds Requires"0.8WSeep LOW of available
OW,
(Secure Watermark) "0.8 W Sleep mode not available in all circumstances
due to certain settings.
20 Based on ENERGY STAR Product Specification for Imaging
Equipment Version 3.0..
21 GPR-66L Toner also available for Color(C,M,Y).
Yield(estimated @a 5%coverage)is 11,000 images..
USA.CANON.COM/SIMPLYADVANCED Cal"i 0,11
" O
As an ENERGY STAR'Partner,Canon U S A,Inc has certified these models as meeting the ENERGY
STAR energy efficiency criteria through an EPA recognized certification body ENERGY STAR and the
ENERGY STAR mark are registered U..S.marks.AirPrint and the AirPrint logo are trademarks of Apple Inc..
Canon,imageRUNNER,image PASS,and the GENUINE logo are registered trademarks or trademarks of
Canon Inc.in the United States and may also be registered trademarks or trademarks in other countries.
Canon products offer certain security features,yet many variables can impact the security of your
devices and data.Canon does not warrant that use of its features will prevent security issues.Some
security features may impact functionality/performance;you may want to test these settings in your
environment.Nothing herein should be construed as legal or regulatory advice concerning applicable
laws;customers must have their own qualified counsel determine the feasibility of a solution as it
relates to regulatory and statutory compliance.McAfee and the McAfee logo are trademarks of McAfee
LLC in the US and/or other countries.All other referenced product names and marks are trademarks
of their respective owners.All printer output images are simulated.All features presented in this
brochure may not apply to all Series and/or products and may be optional;please check with your Canon
Authorized Dealer for details..Products shown with optional accessories-Canon U,S,A..does not provide
legal counsel or regulatory compliance consultancy,including without limitation,Sartiarcae.-Oxley,
HIPAA,GLBA,Check 21 or the USA Patriot Act.Each customer must have its own Qua.lkhed counsel
determine the advisability of a particular solution as it relates to regulatory and statutory compliance.
Specifications and availability subject to change without notice Not responsible for „w CANONSOON
GENUINE `�
typographical errors. i gy ,m
@2023 Canon U.S.A.,Inc.All rights reserved. Tr el I iX TONER.CARTRIDGE
Federal Law prohibits copying of certain documents Violators may be subject to penalties We
suggest that you check with your own legal counsel.Canon U.S.A.,Inc..and Canon Canada,Inc.intend
to cooperate with Law Enforcement Agencies in connection with claims of unauthorized copying d To learn about Canon's many awards,visit
usa.canon.com/awards.
04/23-0345-8064
Docusign Envelope ID:4316492D-64C5-4DFE-A159-386D43B9D8BE
Department of
MANAGEME
III'
SERVICES
We serve those who serve Florida
Enterprise Alternate Contract Source (ACS)
No. 44100000-24-NASPO-ACS
For
Multi-Function Devices, Copiers, and Related Software and Services
This Enterprise Alternate Contract Source No. 44100000-24-NASPO-ACS for Multi-Function
Devices, Copiers, and Related Software and Services ("Term Contract"), is between the
Department of Management Services ("Department"), an agency of the State of Florida, located
at 4050 Esplanade Way, Tallahassee, FL 32399; and Canon U.S.A., Inc. ("Contractor"), located
at One Canon Park, Melville, NY, 11747; collectively referred to herein as the "Parties."
WHEREAS, section 287.042(16), Florida Statutes (F.S.) authorizes the Department to evaluate
contracts let by the Federal Government, another state, or a political subdivision for the provision
of commodities and contract services;
WHEREAS,the State of Colorado through NASPO, competitively procured multi-function devices
and related software, services, and cloud solutions and executed Master Contract No. 187646,
Multi-Function Devices and Related Software, Servies, and Cloud Solutions ("Master Contract"),
with the Contractor; and
WHEREAS, pursuant to section 287.042(16), F.S., the Secretary evaluated the Master Contract
and determined that use of the Master Contract is cost-effective and the best value to the state.
NOW THEREFORE, in consideration of the mutual promises contained herein, the receipt and
sufficiency of which are hereby acknowledged, the Parties agree as follows:
1. Term and Effective Date.
The Master Contract became effective on August 1, 2024, and its term currently ends on July
31, 2026. The Master Contract has three (3) years of renewals available. This Term Contract
will become effective on August 1, 2024 or on the date signed by all Parties, whichever is
later. This Term Contract will expire on July 31, 2026, unless terminated earlier or renewed in
accordance with the Exhibit B, Enterprise Standard Terms and Conditions.
2. Order of Precedence.
This contract document and the attached exhibits constitute the Term Contract and the entire
understanding of the Parties. This contract document, Exhibits A, B, and C constitute the
Participating Addendum to the Master Contract and modify or supplement the terms and
conditions of the Master Contract. All exhibits listed below are incorporated into this Term
Page 1 of 3
Docusign Envelope ID:4316492D-64C5-4DFE-A159-386D43B9D8BE
Enterprise Alternate Contract Source (ACS)
No. 44100000-24-NAS PO-ACS
For
Multi-Function Devices, Copiers, and Related Software and Services
Contract by reference herein. In the event of a conflict,the following order of precedence shall
apply:
a) This contract document
b) Exhibit A, Additional Terms and Conditions to the Enterprise Contract
c) Exhibit B, Enterprise Standard Terms and Conditions
d) Exhibit C: Florida Post-Hoc Lease-Cancellation (FLPL) Rate Sheet for Canon U.S.A.,
Inc.
e) Exhibit D, Master Contract (including any amendments to the Master Contract made
prior to the effective date of this Term Contract and any subsequent amendments to
the Master Contract that are added to this Term Contract in accordance with the
Modifications Section listed below)
Where the laws and regulations of a state other than the State of Florida are cited or
referenced in the Master Contract, such citation or reference shall be replaced by the
comparable Florida law or regulation.
3. Purchases off this Contract.
Upon execution of this Term Contract, agencies, as defined in section 287.012, F.S., may
purchase products and services under this Term Contract. Any entity making a purchase off
of this Term Contract acknowledges and agrees to be bound by the terms and conditions of
this Term Contract. The Contractor shall adhere to the terms included in any contract or
purchase orders issued pursuant to this Term Contract.
4. Primary Contacts.
Department's Contract Manager:
Christopher McMullen
Division of State Purchasing
Florida Department of Management Services
4050 Esplanade Way, Suite 360
Tallahassee, Florida 32399
Telephone: (850) 922-9867
Email: christo her 1T1crnulienna_dm§J[.�ow
Contractor's Contract Manager:
Samantha Owens
Canon U.S.A., Inc.
One Canon Park
Melville, NY 11747
Telephone: (631) 330-2754
Email isgbidadmin qusa.c non.cO
Either party may notify the other by email of a change to a designated Contract Manager
Page 2 of 3
Docusign Envelope ID:4316492D-64C5-4DFE-A159-386D43139D8BE
Enterprise Alternate Contract Source (ACS)
No. 44100000-24-NAS PO-ACS
For
Multi-Function Devices, Copiers, and Related Software and Services
providing the contact information for the newly designated contact, and such notice is
sufficient to effectuate this change without requiring a written amendment to the Term
Contract.
5. Modifications.
Unless otherwise stated in the Term Contract, any amendments to this Term Contract must be
in accordance with Exhibit B, Enterprise Standard Terms and Conditions. If amendments are
made to the Master Contract after the effective date of this Term Contract, the Contractor shall:
1) notify the Department of such amendments; and 2) provided the Department is amenable
to incorporating the amendments into this Term Contract, enter into a written amendment with
the Department in accordance with Exhibit B, Enterprise Standard Terms and Conditions.
IN WITNESS THEREOF, the Parties hereto have caused this Term Contract to be executed by
the undersigned duly authorized undersigned officials.
State of Florida: Contractor:
Department of Management Services Canon U.S.A., Inc.
!/TI,DmuSfgned by: o-uc[uw"SYagned by:
By: By:
/■��
Name: Pedro Allende Name:Mason Olds
Title: Secretary Title: SVP
Date: 12/15/2024 1 4:09 PM EST Date: 12/13/2024 1 1:19 AM PST
I�O ROE U ,A�FT'O��III'+,NF,Y'S,�� Christine Chyristil signed
Christine Digitally
''PROVED AS TO FOR M H u rl e Date:202
Y 08:52:09-0404'0000'�
COUNTY
ATTORNEY
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