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Home My WebLink About7. Quote - LiveCast Encoder 08/05/2025 Monroe County Purchasing Policy and Procedures ATTACHMENT D.5 COUNTY ADMINISTRATOR CONTRACT.SUMMARY FORM FOR CONTRACTS $100,000,00 and Under Granicus LLC Contract 4 Q-341.207 Effective Date: Signature Expiration Date: 8/31/26 Contract Purpose/Description: This update to the previously approved Granicus Contract#Q-304929 is a housekeeping item to document the,additional zero cost"LlveCast"encoder',used with ONE MEETING,provided by Granicus. All costs, renewals,and expiration dates remain the same as listed in Granicus Contract#Q-304929. — Contract is Original Agreement Contract Amendment/Extension Renewal Contract Manager: �4l Oomez 4441 1, CAD CONTRACT COSTS Total Dollar Value of Contract: $ 0 Current Year Portion: $ o (must be$100,000.00 or less) (If multiyear agreement then requires BOCC approval,unless the gos�fl cunmk e�m,auw Ld E'd00,000 00 or Budgeted? Yes❑■ No ❑ Grant: $ County Match: $ Fund/Cost Center/Spend Cate o : ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (e.g. maintenance,utilities,janitorial, salaries,etc.) Insurance Required: YES ❑NO (] CONTRACT REVIEW Reviewer Date In Department Head Signature: Alan MacEachern Dateig 202ly 5.07.25 AlanM-04'00' Date:2025.07.25 16:33'.25-04'00' Donald Townsend, Jr Digitally signed by D,na'd T,wns,nd•Jr County Attorney Signature: Date 2025.07.18 15 07 51-0a00 7� Gaelan P Jones Digitally signed by Gae'an P Jones Risk Management Signature: Date:2025.07.30 09 04 56-ga•dg• lbreu Purchasing Signature: Lisa Abreu Digitally 20250edby Lisa A9-0 Date:zozs Os 04 lazs 3s-sa 00 Andrew Roltsch Digitally signed by Andrew Rollscb OMB Signature: Date:2025 08.04 15 0650-0a•00• Comments: GPJ: approving w/o insurance as extension of prime contract Q-304929,which did not require vendor to provide insurance. Risk has requested GL and CL coverage upon renewal. Revised BOCC 4/19/2023 Page 84 of 105 "...µ: GRAN I C LJ S THIS IS NOT AN INVOICE Order Form Prepared for Monroe County FL Granicus Proposal for Monroe County FL IIII IIII'' IIII',IIII' IIII' IIII',"' UI Prepared By: Desmond Davis Phone: Email: desmond.davis@granicus.com Order#: Q-341207 Prepared On: 1 1 Jun 2025 Expires On: 31 Jul 2025 I; Ims Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Billing Term End Date: 31 Aug 2024 Period of Performance: The Agreement will begin on date of signature and will continue through the end of the then current billing term, and will continue for an additional 24 months thereafter. Order #: Q-341207 Prepared: 1 1 Jun 2025 Page 1 of 8 �(( 7 GRANICUS Order Form Monroe County FL The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. Solutlon Qudntity/Unit 'Pdor Annu'I Fee Government Transparency Suite 0 Each $5,794.33 Granicus Encoding Appliance Software (GT) 0 Each $1,260.00 Open Platform Suite 0 Each $0.00 SUBTOTAL; $7,054.33 Upon the signing of this Agreement, annual fees for the terminating subscription(s) shall cease. Any pre-paid fees for the terminating subscription(s) after the signing of this Agreement will be prorated from the signing of this Agreement to the end of the Client's then-current billing term, credited, and such credit applied to the annual fees for new subscriptions. Client will continue to have access to and use the terminating solution until the new subscription(s) is/are deployed. Upon the deployment of Client's new solution as determined at Granicus'sole discretion, Granicus shall remove access to the Client's terminating subscription(s). Billing talu ion Frequency. Qucintlty/Unit Annual Fee Meeting Efficiency Suite Annual 1 Each $0.00 Agenda Automation -Tier 1 Annual 1 Each $13,649.99 SUBTOTAL: $13,b49,99 OEM Billing talu ion Frequency Qucintity/Unit One Time Fee GovMeetings Live Cast SetUp and Up Front 1 Hours $0.00 Config Granicus Live Cast Encoder- Hardware Upon Delivery 1 Each $0.00 Granicus Video -Online Training Upon Delivery 6 Hours $0.00 Granicus Live Cast Encoder Setup and Up Front 1 Each $0.00 Configuration US Shipping Charge C - Large Item Upon Delivery 1 Each $0.00 SUBTOTAL: $0.00 Order #: Q-341207 Prepared: 1 1 Jun 2025 Page 2 of 8 �(( GRANICUS Order Form Monroe County FL min= olufioin Billing Oucin i y/Unit Annuai Fee. Frequency. GovMeetings Live Cast Annual 1 Each $5,464.10 Granicus Live Cast Encoding Software Annual 1 Each $1,590.01 Upgrade to 1080p Streaming Annual 1 Each $0.00 sugToTAL: $7,054.11. Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing term. Exceptions include Recurring Captioning Services, SMS, and Targeted Messages. 0 Order #: Q-341207 Prepared: 1 1 Jun 2025 Page 3 of 8 �(( GRANICUS Order Form Monroe County FL i':urvIIcII11; IIIII; IIII II"'IRICU�lqG Il jjjjjjjjjjjjr!!!Y,ea!adr2 !!!!NOME= Year Meeting Efficiency Suite $0.00 $0.00 Agenda Automation -Tier 1 $14,332.48 $15,049.1 1 GovMeetings Live Cast $5,737.30 $6,024.17 Granicus Live Cast Encoding Software $1,669.51 $1,752.98 Upgrade to 1080p Streaming $0.00 $0.00 SUBTOTAL-' '$21,731.29 � �� 22,826.26 Order #: Q-341207 Prepared: 1 1 Jun 2025 Page 4 of 8 �(( 7 GRANICUS Order Form Monroe County FL Solution Description, Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware- as-a-Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk's office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, use LiveManager to record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a button. Meeting Efficiency includes: • Unlimited user accounts • Unlimited meeting bodies • Unlimited storage of minutes documents • Access to the LiveManager software application for recording information during meetings • Access to the Word Add-in software component for minutes formatting in MS Word if desired • Up to one (1) MS Word minutes template (additional templates can be purchased if needed) Agenda Automation -Tier 1 Agenda Automation -Tier 1 Includes: 2 workflows, 1 post workflow, 2 forms and up to 4 meeting types GovMeetings Live Cast govMeetings Live Cast provides the ability to manage public meetings from anywhere, on almost any device using cloud based software and a Granicus Live Cast encoder. It will stream public meetings in HD, allow users to live index items, record and publish minutes, and provide archive videos for on-demand viewing. Granicus Live Cast Encoder- Granicus Live Cast encoder is the hardware appliance used convert Hardware the video feed for video streaming on the web. It also records the video and provides the MP4 file for archive playback. Granicus Video-Online Training Granicus Video -Online Training Granicus Live Cast Encoding Granicus Live Cast Software will convert the video feed for video Software streaming on the web which will also record video and provides the MP4 file for archive playback. Order #: Q-341207 Prepared: 1 1 Jun 2025 Page 5 of 8 �(( 7 GRANICUS Order Form Monroe County FL Soluiion Des cripillon Only used with the Live Cast encoder hardware and Live Cast solution. US Shipping Charge C - Large US shipping of a large item Item Upgrade to 1080p Streaming Upgrade to 1080p Streaming (requires Live Cast and Live Cast Encoder) Order #: Q-341207 Prepared: 1 1 Jun 2025 Page 6 of 8 �(( 7 GRANICUS Order Form Monroe County FL nI11;IIIws & caIitI��m ri oIIII • This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the "License Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference,with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language:The pricing, terms and conditions of quote Q-341207 dated 1 1 Jun 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes,which, if any,will be included in the invoice. It is the responsibility of Monroe County FL to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Upon the effective date, this Agreement shall supersede and replace any previous agreement between the parties for the Terminating and/or Existing Subscriptions listed herein.All such prior agreements between the parties are hereby void and of no force and effect. For All Services Credits (including Service Catalog Credits and SimpleSupport): Credits must be purchased prior to use and are allocated towards any services performed by Granicus included in the Service Credit portfolio for the number of credits indicated therein. Credits cannot be used towards software subscription purchases. Credits are consumed as Services are performed during the applicable period of performance and must be used during that period of performance or they will expire. If Client fails to use the credits within the period of performance due to factors outside of Granicus' control, Granicus will not be obligated to refund any credits and will be under no obligation to perform the Services. Order #: Q-341207 Prepared: 1 1 Jun 2025 Page 7 of 8 G_R AN I C-US Order Form Monroe County FL III U IIII U�lqG U�lq[ IRMA na�iq Billing Contact: Purchase Order - No Required? -Yes ........................................................................................................................................................... Billing Address: PO Number: If PO required ..............."I'l""I'll""I'll'll""I'll""I'll",'ll""I'll""II............... ..............."I'l""I'll""I'll'll"",',,""I',l",lI............... ............... ............... ............... Billing Email: Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-341207 dated I I Jun 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. r X�lt III.:�III' III' III�'llI By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Monroe County FL ""'...............Signature " " " ......... Digitally signed by Christine Christine Hurley Hurle Date:2025.08 05 y 07:43:44-04'0'0' Name: Christine Hurley Title: County Administrator Date: August 4, 2025 .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. A--��I.Fomi Avd Legel S.M.— P",' Dovold —.1,A -g04,0 ,3:43D_� 225 pm Order #: Q-341207 Prepared: I I Jun 2025 Page 8 of 8