HomeMy WebLinkAboutItem B2 B2
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
August 20, 2025
Agenda Item Number: B2
2023-4410
BULK ITEM: No DEPARTMENT: Administration
TIME APPROXIMATE: STAFF CONTACT: Tina Boan
AGENDA ITEM WORDING:
Recognition of the Monroe County Budget & Purchasing staff for their outstanding participation and
achievement in the State of Florida Division of Emergency Managements (FDEM) voluntary Florida
Recovery Obligation Calculation (F-ROC) Program. Monroe County BOCC, achieved a perfect score
of 60, the maximum possible, under the Disaster Readiness Assessment (DRA) application, assessment,
and abatement process. This distinction was shared with only two other agencies out of 441
participants. Monroe County excelled in both: Category A: Debris Removal 26% higher than the
statewide average score. Category B: Emergency Protective Measures 24% higher than the statewide
average score. This accomplishment reflects the teams commitment to excellence, disaster readiness,
and financial accountability in emergency management.
ITEM BACKGROUND:
Purpose of the F-ROC Program. The F-ROC initiative, sponsored by the Florida Division of Emergency
Management(FDEM), is designed to standardize, streamline, and simplify the FEMA Public Assistance
(PA)process,particularly for Category A(Debris Removal) and Category B (Emergency Protective
Measures) efforts. Its goals include: encouraging a proactive rather than reactive recovery approach,
reducing risk and administrative burden. Standardizing forms and documentation, making it easier to
submit accurate data and receive timely funding. Improving procurement readiness by ensuring vendors
and contracts comply with federal regulations. Ensuring policies and procedures are current and FEMA-
aligned through structured readiness assessments. Offering a pathway for applicants to potentially
receive up to 85% of funding upon obligation if they implement all key program pillars.
Benefits for Local Governments are faster and more reliable reimbursements by using standardized
forms and processes, FROC helps communities avoid delays and rejections in the Public Assistance
process.
The Disaster Readiness Assessment identifies potential risks—such as documentation errors or
compliance gaps—so applicants can address them ahead of time. This significantly reduces the
likelihood of FEMA de-obligating funded projects.
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Improved Preparedness &Accountability for Monroe County through its four pillars—Standardization,
Procurement, Procedures, and AssessmentF-ROC ensures local governments are organized,
equipped, and ready for efficient crisis response.
Participants who fully engage—by opting in, completing the assessment, adopting recommended
abatement actions, using standardized forms, and completing training—can qualify for significantly
higher performance-based funding (up to 85%upon obligation).
Equitable and transparent recovery process through the uniform format of F-ROC ensures consistent
documentation across jurisdictions,promoting transparency, fairness, and audit-readiness.
What this means for Monroe County is that our ability to recoup funding we expend after a disaster
should be processed more quickly than others who have not prepared in this same manner, replenishing
the County's reserves so we can resume normal operations and proving services to the citizens of
Monroe.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION:
DOCUMENTATION:
Cat A Scores.pdf
Cat E Scores.pdf
FINANCIAL IMPACT:
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