HomeMy WebLinkAboutItem C20 C20
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
August 20, 2025
Agenda Item Number: C20
2023-4352
BULK ITEM: Yes DEPARTMENT: Employee Services
TIME APPROXIMATE: STAFF CONTACT: Natalie Maddox
AGENDA ITEM WORDING: Approval of a renewal to the agreement with C1earTrack HR, Inc,
which provides service for the County's Benefits Administration Software System. This system
provides electronic management of benefits eligibility, enrollment, data file feed to carriers,
compliance, reporting, and other related processes. This renewal reflects an extension of the current
agreement through December 31, 2025. The contractor has performed in a satisfactory manner and that
the contract manager has received a request to renew from the contractor and that the contract manager
has verified satisfactory performance.
ITEM BACKGROUND:
Approval of a renewal to the agreement with C1earTrack HR, Inc, which provides service for the
County's Benefits Administration Software System. This system provides electronic management of
benefits eligibility, enrollment, data file feed to carriers, compliance, reporting and other related
processes.
This renewal reflects an extension of current contract through December 31, 2025.
PREVIOUS RELEVANT BOCC ACTION:
November 20, 2019 -Approval to Advertise Request for Proposals Benefits Administration System.
July 2020—Approval of 5 Year Contract with C1earTrack HR to provide Benefits Administration
System to include electronic management of eligibility, enrollment, data file feeds to carriers,
compliance, reporting and other related processes.
May 17, 2023 -Approval of Amendment number one (1) and reflects a price increase per member per
month fee from $3.00 to $4.00, and an increase of the hourly rate for non-contracted services from
$95.00 to $150.00 per hour.
CleartrackHR has not changed the pricing for these services since establishing them in 2018.
The rate increase is warranted by increases in platform usage costs passed along by Selerix, software
designer of the system platform, and the $150.00 hourly rate for noncontracted services is equitable
with other system support providers, and therefore appropriate.
1296
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
Renewal of contract extends current contract through December 31, 2025.
GPJ 8/4/25 - Risk approves waiver of addtl insd for AL coverage due to remote nature of services
STAFF RECOMMENDATION: Staff recommends approval.
DOCUMENTATION:
Monroe Renewal to 12 31 25.pdf
1st Amendment 05—17—2023.pdf
2025 08 C01 Clear Track GL AL exp 1.1.26 WC exp 3.12.26 PL exp 9.4.25 signed Redacted.pdf
ClearTrack—Contract-2020-2025 Approved Redacted.pdf
FINANCIAL IMPACT:
No additional costs.
1297
RENEWAL OFFER TO BENEFIT CONSULTING AGREEMENT
THIS renewal offer("renewal")to the Benefit Consulting Agreement
("Agreement") by and between ClearTrack HR, LLC ("ClearTrack") and Monroe
County Board of County Commissioners ("County" "BOCC") (collectively, the
"Parties") is entered into on July 15, 2020.
WHEREAS, on that date ClearTrack HR and County entered into a Benefit Consulting
Agreement, pursuant to which ClearTrack agreed to provide the services shown on Exhibit A
to the Agreement (Scope of Services)for the time period shown in section 3.0 Term;
NOW THEREFORE, Section 3.0 Term in consideration of the mutual promises and covenants
contained herein, the parties hereby agree as follows:
1. The parties agree to renew and extend term to December 31, 2025
In all other respects, the terms and conditions contained in the Agreement between the Parties
remain unchanged, and the Agreement remains in full force and effect.
IN WITNESS WHEREOF,the parties have caused this renewal be executed as of the dates set
forth below.
The parties hereby agree and consent to the terms and conditions of the renewal and
acknowledge such by executing the renewal below.
Client Vendor
Executed by: Monroe County BOCC Accepted By: Cleartrack HR,LLC
Signature: Signature: 9!��
Printed Name: Printed Name: John McFarland
Title: Title: President
Date Date
Signed: Signed: 7/30/2025
Address: Address: 19 Biltmore Drive
Huntsville,AL 35806
Email: Email: jmcfarland_Cleartrack HR.com
1298
1299
d
Kevin Mad* cpA
ty Clerk of the Circuit Court& Comptroller Monroe Coun , Florida
Z'
DATE: Ma}' 22, 2023
TO: Bil'an Cook, Director
Employee Services
ATTN: Natalie Maddox, Sr. Administrator
Employee Benefits
FROM: Panicla G. Hanco(4(-'.
SUBJECT: Ma}' 17" 110(I' Meeting
Attaclicd is an electronic cop}'of'llic following Hem for your liandling:
C7 I" Amendment to the Agi-eenient Nvitli CleartrackHR, Inc. wIncli provides senrice
for flit County's lienclits Administration SofiNvare Systeni. 'Flns sN,sleiii provides electronic
management ol'benelits eliglbllit}', enrollment, data file feeds to camers, Compliance, reporting
and oilier related processes. "Phis aniendnient reflects a price increase 1'roni $ 3.00 per member
per montli to $ 4.00 per nieniber per mondi and an increase in the liotirl},rate 1'()r add-on senices
(not specified in die c( ntract) to $ 150.00 per liour.
Sliould N'ou liave any questions please feel 1'rcc to contact nic at (305) 292-3550.
cc: Count}'Attonicy
Filiance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florid,- 0')n7n
305-294-4641 305-289-6027 305-852-7145 305-852-7145 1300
AMENDMENT NO. 1 TO BENEFIT CONSULTING AGREEMENT
THIS AMENDMENT NO. 1 ("Amendment") to the Benefit Consulting Agreement
("Agreement") dated July 15, 2020 by and between ClearTrack HR, LLC ("ClearTrack")
and Monroe County Board of County Commissioners ("County" or"BOCC") (collectively,
the "Parties"), is entered into as of the 17t" day of May 2023, which shall be the
Effective Date for this Amendment.
WHEREAS, on July 15, 2020, ClearTrack HR and the County entered into a Benefit
Consulting Agreement, pursuant to which ClearTrack agreed to provide the services
shown on Exhibit A to the Agreement (ClearTrack HR Scope of Services); and
WHEREAS, Exhibit B to the Agreement, Fee Schedule, set forth the fees that
ClearTrack HR will receive for the services; and
WHEREAS, ClearTrack HR has requested to amend Exhibit B in order to increase the
monthly amount that ClearTrack HR will receive for the online benefit and administration
and enrollment system to increase from $3.00 per employee per month ("PEPM") to
$4.00 PEPM; and
WHEREAS, ClearTrack HR has requested to amend Exhibit B in order to increase the
hourly rate for additional services not otherwise included in the agreement to $ 150.00
per hour; and
WHEREAS, the County is in agreement with the proposed increases.
NOW THEREFORE, in consideration of the mutual promises and covenants contained
herein, the Parties hereby agree as follows:
1. On Exhibit B, Fee Schedule, the monthly amount for online benefit administration
and enrollment system (including technical/software support) is increased from
$3.00 PEPM to $4.00 PEPM.
2. On Exhibit B, Fee Schedule, the hourly rate for additional services not otherwise
include in the agreement will increase to $ 150.00 per hour.
3. The above change shall take effect as of May 17, 2023.
4. In all other respects, the terms and conditions contained in the Agreement
between the Parties remain unchanged, and the Agreement remains in full force
and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as
of the dates set forth below.
1301
T hereby agree and consent to the terms and conditions of the Amendment
c ge such by executing the Amendment below.
Monroe County Board of County
PA, Clerk of Courts Commissioner
By m. y:
As Deputy Clerk Mayor
ClearTrack HR, LLC
By: *Wog��
Heather McFarland, CEO
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 5-17-2023
'2
CD
1302
CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)
.4C�R 04/05/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.
THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),
AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED,
subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not
confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER CONTACT
MCGRIFF INSURANCE SERVICES INCIPHS -
222734;8 PHONE (866)467-8730 FAX
(AIC,No,Ext): (AIC,No):
The Hartford Business Service Center
3600 Wiseman Blvd E-MAIL
San Antonio,TX 78251 ADDRESS
INSURER(S)AFFORDING COVERAGE NAIC#
INSURED tNSURER A: Twin City Fire Insurance Company 29459
CLEAR TRACK HR LLC INSURER B: Hartford Accident and Indemnity Company 22357
PO BOX 69 INSURER C
HARVEST Ai_35749-0069
INSURER D
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000.000
CLAIMS-MADE OCCUR DAMAGE TO RENTED $1,000,000
X General Liability MED EXP(Any one person) $10,000
A X 22 SBA RS9035 01/12/2023 01/12/2024 PERSONAL S ADV INJURY $2,000,000
GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000
POLICY❑PRO- Q LOC PRODUCTS-COMPIOP AGG $4,000,000
JECT
OTHER:
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $2,000,000
ANY AUTO BODILY INJURY(Per person)
A ALL OWNED SCHEDULED 22 SBA RS9035 01/12/2023 01/12/2024 BODILY INJURY(Per accident)
AUTOS AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS X AUTOS (Peracadertt)
UMBRELLA LIAR OCCUR EACH OCCURRENCE
EXCESSLUIB CLAIMS- AGGREGATE
ED RETENTION
WORKERS COMPENSATION X PER OTH.
AND EMPLOYERS'LIABILITY STATUTE R
ANY YIN E.L EACH ACCIDENT $1,000,000
B PROPRIETORIPARTNERIEXECUTIVE NIA 22 WEC AB3KK6 03/12/2023 03/12/2024
OFFICERIMEMSER EXCLUDED? EL DISEASE-EA EMPLOYEE $1,000,000
(Mandatory in NH)
If yes,describe under E.L DISEASE-POLICY LIMIT $1„000,000
PE5QRIPTIQN QE QFERATIONS.below
A EMPLOYMENT PRACTICES 22 SSA RS9035 01/12/2023 01/12/2024 Each Claim Limit $10'000
LIABILITY Aggregate Limit $10,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required)
Those usual to the Insured's Operations.Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this
policy,
CERTIFICATE MOLDER CANCELLATION
Monroe Board of County Commissioners SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
1100 SIMONTON ST APPROVED BY RISK MANAGEMENT BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED
KEY WEST FL 33040 IN ACCORDANCE WITH THE POLICY PROVISIONS.
17, AUTHORIZED REPRESENTATIVE
DATE 4/2f�/23
WAIVER N/A_YESX
No vehicles-all remote staff d 198-2015 ACORD CORPORATION.All rights reserved.
Additional insured on VL waived
ACORD 25(2016103) The ACCIRD name and logo are registered marks of ACORD
1303
CI ient#:2145969 04C LEARTRAI
[704/13/2023
(MWDDIYYYYI
ACORDTM CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed®
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on
this certificate does not confer any rights to the certificate holder In lieu of such endorsement(s).
PRODUCER NAME: Emer in Client Commercial Client Center
McGriff Insurance Services PHOIC N E,c:888 743-2217 Aic No: 8888279861
7701 Airport Center Dr E-MAIL
ADRESS: l: g ClientSery er@mc iceCent riff.com
ADD
Suite 1800
INSURERS AFFORDING COVERAGE NAIC 0
Greensboro,NC 27409 INSURER A:Twin City Fire Insurance Company 29459
INSURED ClearTINSURER B:Hartford Accident&Indemnity Ins Co 22357
PO Bo 69 HR LLC INSURER C Landmark American Insurance Co 33138
PO Box INSURER D
Harvest,AL 35749 INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR TYPE OF INSURANCE ADDL SUB POLICY EFF POLICY EXP LIMITS
LTR POLICY NUMBER MMIDOIYYYY MM/DDNYYY
A X COMMERCIAL GENERAL LIABILITY 22SBARS9035 1/12/2023 0111212024 EACHOCCURRENCE s2,000,000
CLAIMS-MADE �OCCUR RE"'U4iui�rEsf �ENTEo � s 1,000 000
MED EXP(Anyone person) $10 DDO
PERSONAL&AOV INJURY s 2,000,D00
GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE s4,000,000
POLICY ET :LOC PRODUCTS-COMPIOPAGG s4,000,000
OTHER: S
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
Ea aideni
ANY AUTO BODILY INJURY(Per pereon) S
OWNED SCHEDULED BODILY INJURY(Per aeddentl S
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE S
AUTOS ONLY AUTOS ONLY Par acraden9
S
UMBRELLA LIAB OCCUR EACH OCCURRENCE[4 S
EXCESS LIAR CLAIMS-MADC", AGGREGATE S
CEO RETENTION S S
B WORKERS COMPENSATION 22WECAB3KK6 3/12/2023 03112/202 X PER° OTH
AND EMPLOYERS'LIABILITY c
Y I N
ANY PROPRIETORYPARTNERIEXECUTIVE E.L.EACH ACCIDENT S1 ODD 000
OFFICERIMEMBER EXCLUDED? N N d A
(Mandatory In NH) " '� E.L.DISEASE-EA EMPLOYEE S1 000 00O
If Yes.describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S1,000,000
C Professional LCY801194 1/31/2023 01131/2024 3,000,000 Aggregate
Liability 1,000,000 Each Claim
5 000 Deductible
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If more space Is required)
Policy: LCY801194
Professional Services Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded:$5,000 Retro Date:06/28/19
Technology Services Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded:$5,000 Retro Date: 06128/19
Media Activities Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded:$5,000 Retro Date: 06/28/19
Network Security&Privacy Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro Date:
(See Attached Descriptions)
CERTIFICATE HOLDER CANCELLATION
Monroe Count Board f C SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
County o County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Commissioners ACCORDANCE WITH THE POLICY PROVISIONS.
1100 Simonton Street
Key West, FL 33040 AUTHORIZED REPRESENTATIVE
C% uUJ M
1988-2015 ACORD CORPORATION.All rights reserved.
ACORD 25(2016103) 1 of 2 The ACORD name and logo are registered marks of ACORD
#S319692531M31941009 LRN 1304
DESCRIPTIONS (Continued from Page 1)
06/28/19
Regulatory Matter:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro pate:06/28119
Privacy Breach:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro Date: 06/28/19
Data Assets Corruption:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro Date:06/28119
Cyber Extortion Threat:Aggregate$500,000 Each Claim$500,000 Ded:$5,000
Cyber Crime:Aggregate$100,000 Each Claim$100,000 Ded:$5,000
SAGITTA 25.3(2016/03) 2 of 2
#S319692531M31941009 1305
0 AC"RV CERTIFICATE OF LIABILITY _7 INSURANCE I(M]WBONYYY)
'i I 07111M25
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS,
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THIE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE IHOLRDER.
IMPORTANT. If the certificate holder is an ADDITtOINAL INSURED,the pollcylies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and condlitions of the policy,certain policies may require an endorsement. A statement on
this certiflicate does not confer rights to the certificate holder In I lieu of such endorsernent(s).
PRODUCER 'Vgr��-I Andrea Slaughter
,J1 I Merry Risk Services,LLC (AH, NF.'E,1: (205,)12,08 12-8
Ni (2,05)588 0080
255218th Street Smitti iii aslaughter@ itibrisk,com
Suite 200 INSURERM)AFFORDING COVERAGE III#
Horne mx)d Al 352,09 INSURER A Twin City Rre Ins Co 29459
INSURED INSURER 8 Rated by Multiple Companies 00914
CAeartrac*I tir LIC INSURER C Him=Inquirai Company 102,00
Po Box 69 INSURER D
INSURER E
Harvest Al 35749 INSURER F
COVERAGES CERTIFICATE NUMBER: CL253260087 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSORANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICYPERIOD
INDICATED NOT4R4ITHSTANDIN(3 ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT V41TH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CC)NDITIONS OF SUCH POLICIES LIMIT'S Sr V)WN MAY I JAVE BEENI REDUCED BY PAID CLAIMS.
Ir&R AUUL'Z4%)tV1
TYPE OF IINSIJIRA14CE wffy INS[) WVD POLICY NUMBER AW M S ) (W6 Wy) LIMUS
X COMME,RC`IAI,,GENERAI,.L,IABIIITY EACH OCCURRENCE $ 2,000,000
UAM�Mjt ii U,tlitN ii itu
CLAIMS-MADE FX]OCCUR PREMISES Mai ocwat�riw $ 1,000,0130
MED EXP(Any one peson) $ 10,000
A Y 21SBAVI-7026 0111212.025 01111212,026 PERSONAL&ADV INJURY $ 2,000,000
GENrLAGGREGAIELlMIIAPPLNIESPIR' GENERAL AGGREGATE $ 4,000,000
PRO- 4,00 0,000
POUCY F1 iE cT E]Loc PRODUC r S-COMPIOP AGG $
ori Employment PraciJi $ 10,000
AUTOMOBILE L Ii Gfoffs wl)9W4*5-40MIT s 2,000,030
ANY AUTO W)DILY IN,JURY gPcw pown) S
A OWNED SCHEDULED 21SBAVI-70f, 0 21112)2.025 01111212,0 W)D 26 ILY IN,JURY gPcw acadent) S
AUTOS ONLY AUTOS
HIRED X NON-OWNED FROPIE"T"AMAGE
AU I OS ONLY AUTOS ONLY iPang
.�c'Idenlj
UMBREti OCCUR EACH OCCURRENCE $
CLAJIMS-MADE AGGRLGAIE $
DED RETENT"tON$ $
WORKERS COMPENSATION PER H-
AND EMPLOYERS'LIABILITY YIN STATUTE LORT
ANY PR�.)PRIEIOPAJARrNIERtEXECLPTVVE NI/A 21WEGAB3KK6 O-Vi 2120'26 El EACHACCIDENT
OFFICERMEMBER EXCLUDED7
B IN 0(3112J20,25 $ 1,0()0,000
alidai in NIQ El D SEASE,EA EMPLOYEE $ 1,0()O,O(X)
D"rdescTibe undff
R 1PTrON0F0I`1ERAIIONSbekW k El DNSEASE,POLICY LJMJ 1 $ 1,0()0,000
Professional hai ��ad'i OccAmrence
C L&O,Cyber UC2547187024 oo)mr).024 OW0412,025 Aggregate
DESCRIPTII OF OPERATIONS I LOCATIONS I VEHICLES JACORD 1011,Additional I SidwMAI snay be ati if wn(we spw.e is mquaed)
APPAUVWWW HIMAMANNAMNO
by
WAIYrn WA--YES X-
Additl Insd for AI rio wawed due to r ernote I,wtr ire of servIces
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THIE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IIN
Monroe Board of Couinly Commi ACCORDANCE VffH THE POLICY PROVISIONS.
1100,Simonton St
AUTHORIZED REPRESENTATIVE
Key West 1 3-104)
1988-2016 ACORD CORPORATION. All rights reserved.
ACORD 25(20,116103) The ACORD name and logo are registered marks of ACORD 1306
' INSit � cPA
Clerk��tFu� l�lrt� Court&Comptroller-� WOO County, Floiddt l3
' .,..
T AIV2. July 22,2020
llmyatm C(Ft)k, Director
Employee Services
AT TN: Natalie li;e Madldox, Administrator
r
Employee Benefits
FROM: l`"auxla G. Rtrmc:c,*C.
S ,arty IS' l OCC Mect ng
Attached hed is att r lectxovic cWom of time tollowilig ltemrt lctr your lmartcll rt
'u Five year Cootact for 6 ,900.00 annually/$324,000.00 over live yean vidi
Cleartr:�mcicl-lR, lmrc. Cor ccmniiirtm-mtiou of die Cc Laity"s l etmc:lit,s Aclrrmirristrwi mr System W lr
provides clectrottmc ma an anent ofbenetits eligibility,cmrroffimrent,data lll'e feeds to curiers,
Comm plii cmrcc,relrortirtH.mmtcl other related approval ttm wAve. ltarcl copy si at tture mrr
time submitted lrrctl,ro sA
.Should you liave aily questions Incase 1-,l free to cottt�mc:t mane at (305) 292-355 3.
cc: ti",o unly Attmzrmre,y
Furmxmce
File
KEY WEST MAAATHON PLANTATION KEY PKIR�OTH BUILDING
Whitebead Street 3117 Overseas Highway 88820 Ow as Highway 50 tlio *t
Key West,Florida 33040 Marathon,Florida 33050 Plantabon Key,HDMa 33070 Plantfion tom„Floridia 33070,
30 4641, 30 20 -602'7 - -7t 4 ; - 6 -714
1307
BENEFIT CONSULTING AGREEMENT
ji 5try
THIS AGREEMENT rAgreernent") is made and entered Into as of this 4st- -day of
une.July J 2020 ("Effective Date"), by and between Cl'ea,rTrack HR, LLC. 305A Quality
Circle, Huntsvite, Alabama 35806, a foreign, limited liability corporation authorized
to do business In the State of Florida ('ClearTrack HIR" air 'ClearTrack", or
"Contractce), andl IMonroe County Board of County Commissioners ("County," or
'BOCV) (collectively,,the"Parties").
WHEREAS, on August 3,01, 20118, the County entered into a Benefit Consulting
Agreement with Cleik for the: provision of services identified in that
Agreement, including the development of an online benefits enrai platform to
be utilized by members,of the County health plan ("Heatith Plan"') in, selecting their
County health plan benefits;and
WHEREAS, pursuant to that Agreement, with subsequent amendments and
renewals, ClearTrack developed and built a platform excIlusively for the County,
to facilitate Selection of health plan choices ands other benefits by all of the Health
Plan members;and
WHEREAS, the platform was rolled out and used during the Open: Enrollment
periods,of 2018 ands 2019; and
WHEREAS, pursuant to that Agreement, ClearTrack also provided assistance to
County staff with the online member enrollment services, and also provided
technical support both for the members and County staff as well as services to
maintain the database;and
WHEREAS,, on or about November 20, 2,019, the County Issued a Request for
Proposals (UP), seeking a vendor for the provision of web-based benefit
administration services including an online enrollment system;and
WHEREAS, following submission of proposals,with a deadline of January 2'8, 20201,
a selection committee met to review the proposals, and ultimately ranked ClearTrack
as the top ranked proposer and has recommended to the Board, of County
Commissioners that a contract be awarded to ClearTrack; and
WHEREAS,the parties now,wish,to memorialize their arrangement in the forrn of this,
Agreement; and
1308
INOW THEREFORE, In consideration of the mutual promises and covenants
contained herein, the parties hereby agree as follows,,
LO.D.qscription of-$e�rvlce The services to,be performed by ClearTrack HR for
the County shall Include the services referenced in the body of this
Agreement and those listed an Exhibit A, attached hereto and made a part
hereof. In, the event of a conflict between the body of this Agreement and
Exhibit A, the Parties agree that the terrors In the body of this Agreement
shall control.The services to be performed may only be modified as agreed
upon Iby the parties in writing. The parties further agree that ClearTrack HR
is an Independent contractor and, is not an employee of Monroe County.
ClearTrack HR has the right to, determine the means, and methods to be
used In accomplishing and providing the services to,be tendered hereunder.
2.0Dq"es roguired of the Cgunt6 The County shall provide ClearTrack HR with
any and all Information related to its benefit program that ClearTrack HR
may reasonably request in order to perform the services contemplated
hereundler including,, but not limitedi to, accurate and timely information
related to the County and the plans and products, subject to the services,,
Furthermore, the County shall distribute in a reasonable manner
communication material related to the services being offered by ClearTrack.
HR. ClearTraick HR will not independently verify or authenticate information
provided by the County or on the County's behalf. The County shall solely
be responsible for the accuracy and completeness of such Information and
other documentation furnished to ClearTrack HR.
3,10 j2ral, This Agreement is effective and will remain in effect for five (5)
years from the Effective Date.
4,9 Ego, for-Services PeftrMgd,1 The fees to be paidl to CllearTrack HR are
those, outlined in the Employee Benefit Enrollment Overview proposal from
ClearTrack HR to Monroe County attached as Exhibit B, with the clarification
that there shall be no charge for Additional EDI files for curreptly existing,files
(Bluie Cross Blue Shleld, Envision Rx, Delta Dental, and Vision Service
Plan). The County would only pay the AddWonal EDI file charge of $1,5001
per file,if additional files are added. The County agrees to timely pay ail fees,
costs, and expenses arising out of or resulting from the services in
accordance with the Florida Local Government Prompt Payment Act. This
Agreement is subject to,annual appropriation by the Monroe County Board of
County Commissioners.
2
1309
5.0 EARenses. The County will not be responsible for direct expenses
awssoclated with ClearTrack Hl 's services other than, those specifically
referenced l in this Agreemuent
n.
aw. The parties acknowledge, that ClearTrack HR is not named as a
fiduciary with respect to, any plan for which it may provide services.
The parties agree that ClearTrack H:R is not nor shall become a
fiduciary of any insurance plan as the resuilt of providing the services
anticipated by this Agreement.
b. in order to provide the services identified herein, it may be
necessary for ClearTrack HR to receive: from the County, or from
the County"s went, iinhrrmatlon of a personal nature that may be
protected by various privacy laws. ClearTrack HR advises that the
"County consult with legal counsel as to laws that may Impact the
County or the County"s ptan(s). The County warrants, that the
County or the Count 's agent have the right and authority+ to
disclose certain protected health information to CllearTrack HR for
ClearTrack HR's use in performing the services anticipated) by this
Agreement.. The County warrants that ClearTrack Hl "s use of this
information to perform the, sesvices, anticipated by this Agreement
does not vlolate ainy privacy notice issued, by the County, a benefit.
program the County maintains,or any appfiicable law.
c, Neither ClearTrack HR nor the County shalll have any liability for any
failure or delay in performance of obligations under this Agreement
because of clircurnstainces beyond reasonable control, including
without limitation, acts of God,titres, floods, earthquakes, acts of weer or
terrorism,, civil disturbances, sabotage, accidents, unusually ,severe
weather, governmental actions, power failures, comlputednertwwork
viruses that are not preventable through generally available retail
products, catastrophic hardware failures, or aittacks on servers,
d. The parties further agree, notwithstanding any other tears or
conditions contained here,that neittrer ClearTrack HR nor the County
shall have any liability for indirect, special, punitive, consequential or
Incidental damages, including,without limitation loss of(profits.
e, Except to the extent prohibited by law, the County will indemnify,
defend, and hold harmless ClearTrack Hit, Its directors, officers, and
s
1310
associates from and against any and all claims andlor lawsuits brought
by any person, entity or governmental authority from andl against any
and all judgments, settlements, costs,, penattles, and expenses
(Including reasonable attorneys' fees and, expenses) resulting from or
arising out of criminal conduct, negligence, or fraud, on the part of the
County or any of this County's directors, officers, or associates (acting
alone or In collusion with others) in connection with this Agreement,
except to this extent such claim or lawsuit arises from a wrongful act or
wrongful omissioini that ClearTrack HR, pursuant to rights under this
Agreement, specifically directed the County to engage In or which
arises from criminal conduct, negligence, or fraud on the: part of
ClearTrack HR or any of ClearTrack IHR*s directors, of or
associates(acting alone or in collusion with others).
f. Except to the extenit prohibited by low, Clea,rTrack HR will Indemnify,
defend', and hold harmless the County, the County's directors,,
officers, and associates from and against any and all claims and/or
lawsuits brought, by, any person, entity or governmental authority
against any ands all, judgments, settlements, costs,, penalties, and
expenses (inictuiding reasonable attorneys' fees and expenses)
resulting from or arising out of criminal conduct, negligence, or fraud
on the part of Clea,rTrack HR or any of its directors, officers, or
associates (acting alone or in colliusion with others)in connection with,
this Agreement, except to,the extent such claim or lawsuit arises from,
a,wrongful act or wrongful omission that the County, pursuant to rights
under this Agreement, specifically directed ClearTrack lHIR to, engage in or
which, arise from criminal conduct, negligence, or frau,udl on the part of the
County or ainy of the County's directors, officers or associates (acting alone
or In collusion with others).
Z&Confidentialltv,
7j To the maximurn extent allowed by law and specifically in accordance
with Florida public records law, ClearTrack HR will retain in confidence all
information and technical data derived from or disclosed to ClearTrack HR
by the County,the County's Employees, the County's representatives,or the
County's agents, which is not generally known to the public, hereinafter
referred to, as 'Confidential Information." Examples of Confidential
Information, Include, but are not limited to, information or data disclosed in
oral, written, graphic, or machine-readable form or in forms otherwise
embodying or displaying such Information which is visible or audible to
ClearTrack MR by virtue of ClearTrack HIR having ain employee,,
4
1311
I I
subcontractor, or agent visiting or,performing services at a facility controlled
by the County or one of the County's subsidiaries, agents or subcontractors;
or by having access to the County's, systems including, but not limited to,
employee information, which may constitute personally Identifiable
information. Examples of personally Identifiable information inicludle, but are
not limiked to, individual names, addresses, phone numbers, email
addresses, employment information, financial Information, social security
numbers, drivers' license or other identification card numbers, or other
similar information, ClearTrack HR shall use all Confidential Information
solely to perform its obligations under this Agreement. The disclosure of
Confidential Information Is subject to, privacy laws, This obligation of
confidentiality shall not, however, apply to information that: (a) is or becomes,
available In the public domain, through no wrongful act or omission of
ClearTrack HR, (b) is already In ClearTrack HR's rightful possession without
an obligation of confidentiality prior to disclosure by the County; (c) is
rightfully disclosed to ClearTrack HR by a third party without an obfigiation of
confidentiality that is Iknown to ClearTrack HR; (d) is independently
developed by ClearTrack IHR; or i(ei) is required to be disclosed by law or
pursuant to any order of a,court of competent jurisdiction or regulatory order
properly served an ClearTrack HR.
a. ClearTrack HR agrees to regard and preserve as confidential all
records and other information including but not limited to participant
demographic and benefit election Information and any materials,
developed exclusively for the County, ClearTrack HR will not,
without written authority from the County, disclose to others during
the term of this Agreement or the, any such records or other
Infomation except as,required by applicable law.
b. Upon Termination of this Agreement, each party shall promptly return
to the other party all coples of materials Involving confidential
information in the other party's possession or control.
c. Public Records Requirements,:
Pursuant to F.S. 11 9.07'0 1 and the terms and conditions of this contract,
the CONTRACTOR Is required to:
(1) Keep and maintain public records that werouldl be reqWrecI Iby the County
to,perform the service.
(2), Upon receipt from the: County's custodian of records, provide the County
wifth a copy of the requested records or allow the records to be inspected or
5
1312
copied within a reasonable time at a count that does not exceed the cost
provided in this chapter or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt
from public regards. disclosure requirements are not disclosed except as
authorized by low for the duration of the contract term,and following completion
of the contract if the CONTRACTOR does not transfer the records to the
County,
(4) Upon completion of the contract, transfer, at no cost, to the County all
public records in possession of the CONTRACTOR or (keep and maintain
public records that would be required' by the County to perform the service., If
the CONTRACTOR transfers all public records,to the County upon completion
of the contract, the CONTRACTOR shall destroy any dluiplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. If the CONTRACTOR keeps and maintains public records upon
completion of the contract, the CONTRACTOR shall meet all applicable
requiirements for retaining public records. All records stored electronically must
be provided i to the County, upon request from the + ounty's custodian of
records, in a forrnat that is compatible with the information technology systems
of the County.
f5 A request to inspect or copy public records relating to a County, contract
must be made directly to, the County, but if the County does not possess the
requested records, the County shall Immediately notify the CONTRACTOR of
the request, and, the CONTRACTOR must provide the records to the County or
allow the records to be inspected or copied vAthin al,reasonable time.
If the CONTRACTOR does not comply with the ouunty's request for records,
the County shall enforce the public records contract provisions in accordance
with, the contract, nowWthstand'ing the County°s option and right to unilaterally
cancel this contract upon violation of this provision by the CONTRACTOR, A
CONTRACTOR who fails to provide the (public records to the County or
pursuant to a valid public records request within a reasonable time: may be
subject to penalties under section119.101, Florida Statutes,
The CONTRACTOR shall not transfer custody, release, after, destroy or
otherwise dispose of any public records unless or otherwise provided in this
provision or as otherwise provided by law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING G THE
APPU'CATION OF CHNAPTER, 1191, FLORIDA 'STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT TINE CUSTODIAN OF
s
1313
PUBLIC iRECORDS, OR14N BRADLEY AT PHONE# 3015-292.3470
BRAD,LEY-BRIAN@MONROECOUNTY�F�L,.GOV, MONROE COUNTY
ATTORNEY'S OFFICE I I I 111 2TH Street, SUITE 408, KEY WEST, FL
33040.
11 Ggyerning L w,ww Any action, suit, or proceeding arising under or
in connection with this Agreement must be commenced' within two (2),
years after the claim,or cause of action arises.This Agreement shall be
governed in all respects by the laws,of the state in,which the County is
located,without regard to(mnilicts,of law.
92A2219nmg-rLt Neither party may assign (voluntarily, by operation, of
law, or otherwise)this Agreement(or any rights or obligations contained
herein), without the prior written consent of the other party, whose
consent shall not be unreasonably withhold. Any permitted assignee
shall assume all obligations of its assignor under this Agreement. Any
purported assignment or transfer in violation of this section shall be void.
A.3 Entire AgEegemgjn . This Agreement is the en re agreement between
the parties. This Agreement supersedes all prior or contemporaneous
orail or written communications, proposals, and:, representations, with
respect to the subject matter covered by this Agreement. The terms and
conditions, of this Agreement can only be modified via, a written
agreement signed by all parties.
BA QqunLe[parts. This Agreement may be executed by the parties In
separate counterparts each of which when so, executed and delivered
shall be, an odginal, but all such couinterparts togiether shall constitute but
one and the same instrument.
t1gliraA, Any notice, communication or payment required under
this Agreement shalt Ibe addressed as follows-,
Monroe County BOCC ClearTrack H'"R" , 1-1-d"
1 110 0 lrnontoni Street 305A Quality'Circle
Suite 2-26,8 Huntsville,AL 35,806
7
1314
Key West, FL 33040 ®. Attni. Contracting Department —
ttn. Maddox-
nat ull+e@m nirr e a rw y- go
_ ou n "_ Fees. In the event ClearTraick HR or the County
Institutes legal proceedings related to this Agreement a+ alnist the
other party the prevailing,party in such proceedings shall be entitled to
recover from the other party(in addition to any damages or other relief
granted) as a result of such litigation)all costs and expenses incurred
therein, including reasonable attorneys fees and oolerts costs.
ClisarTrack IRR and the County
shall comply with all federal and state lawns and regulations governing
the privacy and security of health information, including without
limitation„ the Health Insurance Portability and Accountability Act
(HIP AA), Health Information Technology, for Economic and Clinical
Health, Act ( ITPCH)„ and their related) regulations, and shall remain in
compliance with these lawns and regulations, and any other applicable
lawns, rules or regulations pertaining) to the services„ as they may be
amended from time to time. The partles shall execute whatever
additional documents or agreements may be necessary to comply with
these lawns and regulations..
€l.fl —Pr visions, eauired
9.1 i e and Rermedi . In the event of breach of any
contract terms, the COUNTY retalns the right to, terminate this
Agreement. The COUNTY may also terminate this agreement for cause
with CONTRACTOR should CONTRACTOR fain to perform the
covenants herein contained at the time and In the manner herein
provided. In the event of such termination„ prior to termination, the
COUNTY shall provide CONTRACTOR with two (2) calendar days'„
notice and provide the CONTRACTOR with an opportunity to cure the
breach that has occurred, If the breach is not cured within 24 hours of
notice„ the Agreement will be terminated for cause. If the COUNTY
terminates this agreement with the CONTRACTOR, COUNTY shall pay
CONTRACTOR the sum due the CONTRACTOR under this agreement
prior to terminiation, unless the cost of completion to the COUNTY
exceeds the funds remaining in the contract; however, the COUNTY
8
1315
reserves the rigiht to assert and seek an offset for damages caused by
the Ibreach, including the nest of corrective work. The maximum amount
due to CONTRACTOR C TO shall not In any event exceed the spending cap In
this Agreement. In addition:, the COUNTY reserves all rights available to
recoup, monies (paid under this Agreement, Including the right to sine for
breach of contract and Including the right to pursue a claim for violation
of the C O NITY s False C:lalms Ordinance, (located at Section -7 1 et
li. of the Monroe County Code.
9,2 T r I w The COUNTY may terminate this
Agreement for convenience, at any time, upon ninety (gfl)days"inotice
to,CONTRACTOR.CTOR. If thie COUNTY terminates thiis agreement with the
CONTRACTOR,R, COUNTY shall pay CONTRACTOR the sum due the
CONTRACTOR ACTOR under this agreement prior to date of termination.
9,3 F ual Fmn to rnent Oppodunity. wis i n. During the
performance of this Agreement, the CONTRACTOR TOR,agrees as fol�lows:
1. The contractor vAll niot discriminate against any employee or applicant for
employment because of race, color, religion, sex„ sexual orientation,
gender identity, or national origin. The: contractor will take affirmative
action to ensure that applicants are employed, and that employees are
treated during employment, vAthout regard to their race, color, religion,
sex, sexual orientation, gender Identity, or national origin. Such, action
shall Include, but not be limited to the following, Employment„ upgrading,
demotion, or transfer, recruitment or recruitment advertising, layoff or
termination; crates of pay or other forms,of cormpemsatlon, and selection for
training, including apprenticeship. The contractor agrees to post in
conspicuous places, available to employees and applicants for
employment, notices to, be provided by the contracting officer setting,forth the
provisions of this nondiscrimination clause.
2, The contractor will, In all soficitatlons or advertisements for employees
placed by or on behalf of the contractor, state thiat all qualified applicants
^gill receive consideration for employment wvithout regard to, race„, color,
religion, sex, sexual orientation,gender Identity„ or national origin.
. The contractor will not discharge or In any other, manner discriminate
against any employee or applicant for employment because such employee
or,applicant has Inquired about, discussed, or disclosed the compensation
Of the employee or applllcant or another employee or applicant. This
provision shall not apply to instances in which an employee who has
access to the compensation information of other employees or applicants
as a part of such, employee"'s essential job functions discloses the
91
1316
compensation of such other employees or applicants to individuals who do
not otherwise have access to such information, unless such disclosure Is in
response to a formal calm plaint or charge, in furtherance of an Investigation,
proceeding, hearing, or action, including an investigation conducted by the
employer, or Is consistent with the contractor's legal duty to furnish
Information.
4. The contractor will send to each labor union or representative of workers
Wth which it has a collective bargaining agreement or other contract or
understanding, a notice to be provided by the agency contracting officer,
advising the labor union or workers" representative of the contractor's
commitments under section, 202 of Executive Order 11246 of September
24, 1965, and shall post copies, of the, notice in conspicuous places
available to employees and applicants for employment.,
& The oontractor will comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of
the Secretary of Labor,
6l. The contractor will furnish all information and reports required by
Executive Order, 11246 of September 214, 1965, and by the rules,
regulations, ands orders of the Secretary of Labor, or plursuainit thereto, end
will permit access to his books, records, and accounts by the contracting
agency and the Secretary of (Labor for purposes of Investigation to
ascertain compliance with such rules, regulations, and orders.
7. In the event of the contractor's non-compliance with the
nondiscrimination clauses of this contract or with any of such rules,
regulations, or orders, this contract may be canceled, terminated or
suspended in whole or in part and the contractor may be dlecllared
ineligible for further Government contracts in accordance vWth procedures
authorized in Executive Order 11 246 of September 24, 196,5, and such other
sanctions may be imposed and remedies invoked as provided iiin Executive
Order 111246 of September 24. 1965, or by rule, reg lation, or order of the
Secret"of Labor,or as,otherwise provided by law.
9.4 DERAL CONTRACT REQ_UIREMENTS. The
CONTRACTOR, and its subcontractors must follow the provisions as set
forth In Appendix 11 to 2 CFR Part 2010, as amended, including but not
limited to:
A. Contractor agrees to comply with all applicable, standards, orders, or
regulations issued pursuant to the Clean Ar Act (42 U.S.,C. 7401-76171q)
and the Federal Water Pollution Control Ad as amended (33 Ul.S.C. 1251-
13l87) and will reports violations to FEMA and the Regional Office of the
10
1317
Environmental Protection Agency(EPA).
B. Rights to Inventions Made Under a Contract or Agreement If the
Federal award meets the definition of "funding agreeme!nt7 under 37 CFR
§401.2 (a) and the recipient or sub recipient wishes to enter into a contract
%vith a small business, firm or nonprofit organization regarding the
subsfitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the
recipient or sub recipient must comply with the requiirements of 37 CFR
Part 4013 'Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implemandnig regulations issuedl by the awarding
agency.
C. Debarment and Suspension (Executive Orders 12549 ands 126,89)—A
contract award (see 2 CFR 180.220)must not be made to parties listed on
the government wide exclusions in the Systanii for Award Management
(SAM), in accordance with, the OMB guidelines at, 2 CFR 180, that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and
12689 (3 CFR part 1989 Comp., p. 235)1, "Debarment and Su"nslon."
SAM Exclusions contains the names of parties debarred, suspended, or
otherviise excluded by agencles, as well as parties declared ineligible under
statutory or regulatory authority other than Executive Order 112549.
D. Byrd Anti-Lobbying Amiendiment (31' U.S.C. 1352y--Contractors that
apply or bid for an award exceeding $1100,000 must file the required
certification. The certification Is attached to this Agreement as Exhibit D.
Each tier certifies to the tier above that it will not and has not used iFedleral
appropriated funds to Ipayr any person, or organization for influencing or
attempting to, influence an officer or employee of any agency, a member of
,Congress, officer or employee of Congress, or an: employee of a member
of Congress in connection with obtaining any Federal contract,, grant or any
other award covered) by, 31 U.S.C. 13521. Each, bar must also disclose any
lobbying with non-Federal funds that takes place in connection with
obtaining any Federal award., Such disclosures are forwarded from tier to
tier up to the non-Federal award. _Qje_a[TpqJ_(M all-sykp2ij Eghjbit D to the
Coup-,ty'§ Ben2fiAt office within 10, dffl following ex ion of this,
Ag[aeMie. t ty thg gouply,
=2E.-EidaW 13eguIMMints,
E.Americans with Disabilities Act of 1990, (ADA)— The CONTRACTOR
will comply Wth all the requirements as Imposed by the ADA, the
regulations of the Federal government issued thereunder, and the
1318
assurance by the CONTRACTOR pursuant thereto.
F. Disadvantaged Business Enterprise (DBE) Policy and Obligation, - It is
the policy of the COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as
amended, shall have the opportunity to participate, in, the performance of
contracts financed in whole or In part with COUNTY funds under this
Agreement. The D,BE requirements of applicable federal andl state laws
and regulations apply to, this Agreement. The COUNTY and its
CONTRACTOR agree to ensure that DBE's have the opportunity to
participate in, the performance of this Agreement. In this regard, all
recipients and contractors shall take all necessary ands reasonable steps
in accordance with applicable faideral and state laws and regulations to
ensure that the DBE's have the opportunity to compete for and perform
contracts,The COUNTY and the CONTRACTOR and subcontractors shall
not discriminate on the basis of race, color, national origin or sex In the
award and'performance of contracts,entered pursuant to this Agreement.
G. The Contractor shall utilize the U.S., Department of Homeland Security's
E- Verity system to verity the employment eligibility of all now employees
hilred by the Contractor duringi the term of the Contract ands shall expressly
require any subcontractors performing work or providing services pursuant
to the Contract to likewise utilize the US. Department of Homeland
Security's E- Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the Contract term.
9-5 Cile,a,rTrack HR warrants that heAt has not employed, retained or
otherwise had act on hisfits behalf any fonner County officer or employee In
violation of Section 2 of Moin roe County Ordinance No. '10-1990 or any County
officer or employee in violation of Section, 3 of Monroe County Ordinance, No.
101-19901.
For breach or violation, of this provision the County may, in its discretion,
terminate this contract without Ilablillty and may also, In its discretion, deduct
from the contract or purchase price, or otherwise recover, the full amount of
any fee, commission, percentage, gift, or consideration paid to the former
County officer or employee.
91.6 The County and ClearTrack HIR understand and agree that County
officers and employees are required to comply with the standards, of conduct
for public officers and employees as delineated in Section 112,313, Florida
Statutes, regarding, but not limited to, solicitation Or acceptance of gft; doing
business with one's agency; unauthorized compensation; misuse of public!
position, conflicting employment, or contractual relationship; and disclosure or
12
1319
use of certain, information, or the County's gift policy,, set forth in, Section 1.105
of the Couinty's Personnel Policies and Procedures Manual (Code of Ethics),
available at Lwtt[t,,2,;j/ _ LqggLgLty.-
s.
91 Insurance Requirements,. At or prior to execution of thi's Agreement, all
,of the insurance coverages listed In Exhibit E, Insurance Checklist, will be
obtained ands certificates of insurance will be provided to Monroe County Board
of County Commissioners. Monroe County Board of County CommiWoners
will be listed as an additional insured on the followingi coverages: liability
(general,vehicle, and,cyber),.
The insurance coverages will) be maintained in force at all times throughout the
contract term. If any policies expire or lapse during the term, new certificates
of insurance will be provided by the vendor to the County.
9.8 A person or affiliate who, has been Iplaced on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract
to provide any goods or services to,a public entity, may not submit a bid on a
contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity,
may not be awarded or perform, work as a CONTRACTOR supplier,
subcontractor, or CONTMCTO,R under a contract with any public entity, and
may not transact business with any public entity In excess, of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor lust. By entering
Into this Agreement, ClearTrack warrants that It has read this above anid states
that neither ClearTrack nor any Affillate has been placed on the convicted
vendor list v4thin the last 36 months.
[ HE BALANCE OF THIS PAGE IS INTENTIONALLY BLANK]
13
1320
NNWITNESS WHEREOF, Via parties have caused ft Agreement to be mocuted
lhodate set fofth below,.
rtlas hereby agree and corment W #wl terms and conditions of the
At WWI alftovviedge such by wcacuting the Agreement below.
Monet County Board of Co u",
040k, CPA,4 Clerk of courts 4410
Ct�rr�r�tiol a�i'
yet y,
As Dep*Clerk y r
Data /
Witnessed: CtoarTractc MR, LLC
By: BY:
t nt Karma: Heather McFadI CEO
Data. Late: May 20,2020
APPROVED S TO,FORM AND CONTENT
NT
MONRCIE COUNTY ,TT'Cal r EY'a OFFICE
:a�iWw,ta904 a by cp"060.HO
(akun4y PKK4,,a w wn*-si fw
cy^nttMaagars,GwraranageaaUhla -ffQW.;,
c4is
Da w 702C C)TA 0 1 y i(%A V 44 OW
i
I"y
T1
14
1321
EXHIBIT A
CLEARTRACK HIS SCOPE OF SERVICES
CLEAR TRACK HIS shall provide the following chii services to the County under this
Agreement:
Services
0 W cei Drulkro" 0 Traddkwul wAiwitmactive
sissisurd.v nutefial's
0 Onsde ofwaw-one meeting,* 0 EAroftentoWfom lHei
Ell Grow meatngs 0 Eni platform(Be")
Z EnroRmeni plarbirro trier suppoil C3 Dei EWdy Vedflication
EnroMmont Solutions,
R 00M Smailliff"t 0 Year-rouM is"s charges
9 New hire#nroi 0 0"endew vaificai
El Mquisib"60lawk4wa)
SwaffitAdmInIsAri
E3 Beni efigtiNty 0 Cafflei Werface
01 Rehires Development
Q remuni Q Scharf *O EDI Met to cardevs,
0 Lde"ant char*" (twoughout the Yea,
0 Premium NO ngi and 0 1 ntogradon wbi ftwwne ACA
roconciMation convillance wMie
M Stardard and custo repods for M Pre-e"Wwltdaitai audia
adminintewig bene(M
MONO Communication
13 WAM fSk3 0i Bewfit Summaq Books
0 Webilmar mei prounlaoms 0 i Sa guide and Workbook
01 Onhinei Calendar Entogrnerit Custom
Schai cwl ocri prom4ft
0 Ow enrollment ennouncemont 3 BrarKlod,on"enrcAffient
le"er screens
0 OW,enroonent postair 0 Benefit
t3i P&YrQ4 stuffem StaWrinaninitam
13 Auto cal recordings (31 Prepali lot open sinrollirrvat
0 Text and man,numaotis beneot woftook
0 l5mp"and manalpmerl 0 Print and FuMlIrrient
Surveys, 01 Interactive 09"Boi
El Total CoffWemwKion Statementa 0 emommarl,G"S
0 Employee Decision Tools E) Coi Messaging
D V1dw E3 Family Maditill Leas
11 y4b portsfis C31 Mai Pwmft Tools
0 Fimil arW Call R"nders 01 SO4W i Moi
El Wei Engagement 0 Deson and Copywi
15
1322
EXHIBIT B
FEE SCHEDULE
E
CLEAN TRACK HR is providing open enrollment platform services on a one-time basis. The
fees shall be in the amounts set forth below:
_ .w._ .... . .....
n. . .. l latforrn Nncludes 4 gpll files Noe e
meb-based'Enrollment
AdditionalITEDI files w(uf FNLuifed 1 50g erfile
-.-
Online Benefit Administration and Enrollment System .00 PEP
_(jo nu l s tech,ni al/ Dear sup a ... ..
"Total estimated expenses are based on enrollment of 1400 employees.. Actual cost will be
calculated based on actual number of benefit eligible empn l;oyrees during open enrollment, but
are capped at no more than five ( ) muoniths.
*** Call center support does not include benefit consulting and/or assistance with enrollment of
benefits.
""Estimated expenses calculated based on 4 IFII I fides (4 are iuncll udiedl). At present, Monroe
County does not believe that an additional Ef l file is required'. However, if it is, the cost per
additional Elul file wiill be $1500.
Invoicing and Ep ments. The invoice shall be sent to the County o the 111 (first), days of each,
month,, Invoices will be delivered via e-mall to the address provided by the County and are due
and payable in accordance with the (Florida Local Government Prompt Payment,act.
If any aiddlitiornal services are requested by the Monroe County BOCC, the County will request
a quote and Clea,rTrack will provide a quote, The additionail services will be provided only after
written approval of the County to, the. quote. Examples would l be customized programing or
development outside the scope of the (Benefit Administration System. Monroe County BO,CC.
must authorize alll additional services and fees, in writing, prior to work being performed'.
as
1323
EXHABIT C
Approved by Ohl
03411-00,46
Disclosure of Lobbying Activities
Complete this unarms to disclose, lobbying activities pursuant to 31 U.S.C. 1352
Jfee reverse ibr Public urd*qdisc12E4jV
1. Type of federal Action: I. Status otFeder all Action: 3. Rtpert Type.
is.contract a.bid/ofledapplication X 3,initial filing
bl grant b,initial award b,material change
c,coqptrativt agreement c.plo�gaward
d.loan For material thainge only:
C.loan guarantee Year qua"W_—
f.loan insurance Datc-Winst report
4, Name and A44rgsa of ReportlagEarity: & If Rep, IN.kg Entity in No�4 is Sub.a wartIM,
—X— Prime____Subawardee inter Nam,and Address ofFrime,
Tier if Knowr.:
N/A
Monroe County Board of County Commissioners
1100 Simonton Street
Key WcsN FL 3,30,40-3110
#1itatn.IqL6
Federal Department/Agency: 7. Federal Program Name/Description-
U& 0eparmic"t of Justice
Office of Justice Programs
Bureau of Justice Assistance C FDA Number,,ifapplicablei.6,738
.............
8. Federal m otion Number,ifbwwn.- 9. Award Amount.,if known;
9JA-2019-13626 $13,9!82
1,0.a.Name and Address of Lobbying Registrant b. individuals Performing Services Oncluding address
ffindiviAal, but name,first name,A47) differeAtfrom Iva 160)
(hers nwne,first name,U,&
N/A N/A
I L Information r*4ucsl through this firm is authorized by
title 31 U.&C. steflon 1352. This disclosure of tobbylog Signaturv,
Octivilles is & material Pme"'Ation Of fact upon which
reliance was placed by time tier above %btn this iransoction Print Name.
was made or entered Into. Tbh disclasure is "ired
Pursuant to 31 UAC�1352.'this liaArmation will be"Polled
T itle:
to the Congress s4ens"navally and will be aval&T public
inspection. Aty person, who lath to file the required
disclosure slust!be subject to a civil pro ally of not its,,than TW*pbooe No.-, Date:
0,0100 and not more than$100,000 breach such(allure.
Federal Use Only Authorized for Local Reproduction
Standard Form-LLL(Rev.7-97)
.... .....................
V
1324
INSTRUCTIONS FOR COMPLETION OF S'F-I.L.L.,DIS OF LOBBYING l ACIT $
']"limos disclosure forme shall]be completed by the reporting entity„whether subaw arrdee or prime.Federal recipient,
at the initiation or receipt of a covered Federal action,,or a material change to a previous failing,pursuant to title
1
U,S.C'.section 1352. filling of a form is required for each payment or agreement to make payment to any
lobbying entity for influencing or attempting to influence an weer or employee of any agency„a Member of
Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with a
cowered Federal action.Complete all items that apply for both the initial filling and material change Refer
to the implementing guidance published by the Office of Management and Budget for additional information.
I. Identify the type of covered Federal action for which lobbying activity is andfor has
securer]to influence the outcome ofa covered Federal action..
, Identify the of the covered Federal action.
31 Identify the appropriate classification of Ns report.. If this is a followrup report caused by a material
chan ,e to the infannation previously reported,enter the year and quarter in which the change occurred,
Enter the,date of the last previously submitted repent by this rellx3fting entity for this covered Federal
action_
Enter the full name, address, city, State and zip, code of the reporting entity. Include Congressional
District,if known,Check the appropriate classification of the reporting entity that designates if it is.,,or
expects to be, a prime or subawward recipient, Identify the tier of the subawardee, e.g,., the first
subawrardee of the prime is the list tier.Subawards include but are not limited'.to subcontracts,subgjmnts
and contract awards under grants.
d. If the organization filing the report in item d checks"Subaavar°dee,"then enter the full name,address,
city,State and zip code of the prime Federal recipient,.Include Congressional Distttiot,iflwrimm.
6. Enter the name of the federal agency making the award or loam commitment. Include at least one
organizational level belowwr agency name,, if known. For example, Department of Transportation,
United'States Coast
T Enter the Federal program name or description for the covered federal action(i 1),If known,enter
the full Catalog of Federal Doer stic Assistance(t F'DA)number for grants,cooperative agrc V%
emirs,and loan connraitrrmm't'k,
g. Eater the most appropriate Fedtrral identifying number available for the Federal action identified in iterrr
I (eag,, Request for frroposall (Itli P) number; Invitations fiar Aid('lp'E) number, grant announcement
number,the contract,grim, or loan award mutnbear,the applliicafl roposal control number assigned by
the Federal agency),Included prefixes,e.g;M„"Up-1 13,90-001."y
, For a covered federal action where there has been an award or loam commitment by the federal
ag
ency, enter the Federal amount of the awrardlloarr commitment for the prune entity identified in
item 4 orS.
10. (a)Enter the full name,address,catty,Mate and zip code of the lobbying registrant under the Lobbying
Disclosure tact of 1995 engaged by the reporting entity identified in item d to influence the cowered
Federal action,
(h)Enter the full names of the individual(s)performing,servir es„and include full address if different
from ltli(a),Enter Last Name,Firg Name,and'Midtllc Initial(MI),
)I. The certifying official shall sign and date the farm,print his/her name,title,and telephone number,.
is
1325
EXHIBIT
Byn -LO n
(To be=&Wtiod witt w or f sj ,
. be or ms teliWadm uu
to Iny Pw=1 f &AUftui4 Dr IttemptMa to iahmoce an officer or empl of a , a
MwAft C(Coagm a os*u H of 'Of to cloy"of as mtaka of COMPM
` ,
reatw4s,aamudotA a cat" aafSa " of wopera'n ,
2.UASY thud4 otbft t=Feiffdwill be to for
im .� or effim of ewplaj ,of an f(%6gM-A
raf Of"AY"of Cou or an," yft of a Member of Congreu in,cmeedim with
a s. ULV w4v Yonn To Rt9ftl obti ," w + mac with l
iax*ucti'"W,
�for � s� r O �n
ram,, slil k )grad dwi all mrr a ipies3 r&Wl wd&w4me wco
1"Wactioa wus raw *rftxiwt4 inw,Subtabaion as"a a l"Aiscatim is a jimupisiftfor a
Aa oft who "" a to We die requivd outificabou*bAbe wbjectaoas ti jpwnjty
D a ,of ea as Of aft am-. U d g ,..if any. °tip
ad&gives thaitw, pram r 'd' La, y rr ,o
J 1,ifan y.
Heather McFarland
Jung 1, 2020,
Date
1326
EXHtBIT E
INSURANCE CHECKLIST
'.
1327
PROFESSIONAL LIABUITY INSURANCE F EQUIREMEN'T'S
FOR
CON'TRAC.'r
BETWEEN
MON ROE COUN'TY,FLORIDA
1)
Qaa kJae--
Rcr,.-ogn�441,0, �hu; Lhe wwk jonrud by 6s panumt involves the furniMiAg of advice or savin
uC a proKsMA nmum, be Comm sk purckbc and maim4n, 150UIkKa [lac Me of the
ConVdd, ProFL's6,-ma1 Li'abi h y Insw-imce whk-h wi!l respond to darnages muhing from any,chinm
adsing smut of the performance cf prt1essional sr:rvmes or any error or omission of the Conmmor
aking ow OF wad gmvmcd by IN carimm.
The nommumn rinos or HUNGY M!
$30000 per Occurrencel$500,(K)()Aggregate
If coverage is rum We on a Mum made hmkam clumM.1 ditus reponing peQdur Our(4)
yon kou he mqWMCL
PRO I
C klsuoAA14o 7,1001.1
1328
WORKERS"COMPENSATION INSUIONCE REQUIREMENTS
FOR
CONTRACT lift
BETWEEN
MONROE COUNTY,FLORIDA
Ccrnpensw on Insurance with hniwTssufficirnt wn rc�rjond to applicabIc Workers' Compen,ivicin
awe mmums an the rtquiremc.nts of Chapter 4401, Florida Swute .
In addition, the Conummor W Win Ehnphyem' Lukhq hntuvwe w1h H"u cd nw Ins
ffian,
$q 00,0('O Bodt Ij, ln ui y In y Accidc ni
SWROUD Baday Igmy by Meuse,palry hnAls
S TO MOD Bms Q Irtury I"Y rNsease,each enTlnyu
Cuveiiraq;ewd[by riwAnw%J duuqhwa dw entau mmi d ow comN..
CW%CMge vK4 be juMul by a company nr Compamn rudwracd ui rowan an Nshmv% W Ow emu, v
of Fki&,
Ir We Cuni"wior Sw haer appmvul by am F&WEw Dq;j(j[jjCjjtL aIs a n "C"H,
01U sla iu' The C's'MIL'tuiri, �Fqr
vmwA by Q Spsomm 14 Wor ami a C>Anmac
001 NB Y Indkor" dic Conit'arl vt ' ik"M"Alx-c"
we MCI Won= n. hniumn "M W wWWA
u�JIOFI H"kjnt"n'n ficol 6 Io lot",
NC I
KNUMMWOU humonm
1329
1GIA,rwRamn
CYBER IJABUITY INSURANCE REQUIREMENTS
CONTRACT' g�O R ghk 1)76nin;s
tit's
BE,' ""uV
MONROE COUNTY, FLORIDA
(21
EEN
MOM We caw~nmencement of Avnrk �pv rrnccl by thk contract,(tic Comracicir will cabiwiurs )bor
U"bility laa aururce. CoMage %M he rxnaruntaa�nied throughoul the hrc of dic caaea raci and 1nclud!c
Ow NAkiwigoamnigm
Inwinct Media
Network ExwrOwi
C!FWe,s and Ums
That iTflnimum hr is k Gacccru iNe.iv
d�a,O4q�4rtBt il,�diR�.w'�VV rG&'Rut„`Irrrvp �,�Pr,J`r'�
eq.,t
1330
CIIIantO.,21 959 0 CEEARRTRA111
ACORD_ CERTIFICATE OF LIABILITY INSURANCE 0AM Nroldw'mAnYwYnR
1tA4A95A2£N�2"17
THPS CER'Tt ICAaT'E t hSSUEICs AS A MATTER OF INIFORSTATtON i AND CONFERS NO RTPFICATE HOLOE.N�,THIS
CFRTW CA TIE DOES NOT A6F FIRANIA TNIACR.IP OR,rNIEdATPY'E L"T A V ANPT,IEXTE140 OR Awt TER THE COVE'RAACRE AIA`li BY THE P OUCIES
EN„rCIM TTNNS C PgRT"IOCAtTE Of INVSRAR*NpC1E DoES MNwCT CONSTITUTE AA CONTRACT UETWEEN THE ISSUING INSURERlSi,Au THwvPRtm
REPRESENTdATME CR Pn"FROOVC'h1R.AND T*G CERTIFICATE Si
t T T1Tt A1R1T,I RtAN CaT NT atl rdArllllar ANTy P 1NAN.Ph1 „TN�a Fa9t T$tiaSg must AT7iCb1 1N4AN. Nq erlmngTH A as tkA andrgraad.
PC SUOP RIXA1TIION IS WANED,IpUbj4d 10 Cyr NuAm�amgl and condibio s of lNgv Froky, wcN�lAu Tagand�^PA�may mquint an auneiersorriant Aq statinrions Tsai
I Nip eiNiraw a npa not connf er ant aN 1i to the coroncole'hratder In INnrui of six"ovaorsaiiT s.
AArNNMuw FnWmixic IF
Mtc�A rRTT 1TNStrTaITCSaN wiC55 FAQ
S201 Rl"ldapi Ct,Sui 211i5 ��T�T dQ T TT"
Fi 01 BoX'2'1125
Aau a A irrPAN TaMERA iE NAn a
RaIvhSlti,NC 21504 orarunrrnranw
au A a;
C:1aar°Track 11R LLO
raNnA a c
306A CRIAap41g+C1raPa PRIIANP
1NgArT1i1^YN,N1a,AL 351104NngpAgPAbp;
�Awaur�a:
aru Wn s
C C"A�A ES CETR NI 6CATEPPN ABER. RE"Y15IO NNNU486R,:
tW3,13 10 CEANrNN'v�"f41 S Pei:fi3O CIS OF INv IPU RANCt osspn S&ow CAN t)* I000i Ni Ai FOR TH ii Xi— I
U40i)gCATFCm.. NOT"q INSTA,"arDlnq.G.ANY kE4LRRFhNrAmT,TFAM 00 C0gNTW44 OF ANY"ItRA(rT OR d,TKEAJ!NaCq. ETTT µATH FTE'ST"EC'T TO MWVCWq THS
CfRTIFICATE MAY i I'4SURD A,IAti"tr leii EllWI, GHfi InAS'i44Npdw•W+C:A AFFORDED aY likk RlMar 4S DEW.W840 14991 IS SL"JI&CT TO AkIL T4bE 11CMAATS
E:ACLUIVO NS AJI0 CO NDA'TONN5 Of SUCH T°CUCIE&114, NwMTS i,NFti,+gTa PRAY MVE SEEN PR41JCE19 SY Api C(A T43
� ,.. Lip u
aNcPruaasNura A, �" Pta0.g YAW9Fq rTM „IwraTTi
�,ar�wr��r.carnru�au�Aw�,urr �¢asrcu�urhaCn s
»niAaWn ACE �a'igWE a wrni+E Ar I:ANa ,,,,,,� „�.
ai� aaawAaAmnrura.r�r�IsvYu - D2 a �anATaTRNm�A qa
.a
.-.» POLICY r �V.67C ' Fh191�C1��.W� R"�'M1Tx�±T7d gf rt" pA ..• � ..
P
mua➢mrTaaaSI�T ab+AlAuT,rnY , ...,.._ .�,.... i"E.gT�
AWY AJ'rCM Y" 't4'�tldMmJA,PPP W to GM�"mcw'1 q
MNIAkati&aIn,Y „, MAAnSgaan,Y r, ,lrgW n6�'rAc;MtwAA,rnWn
aA Kpif 7gTAATY�a
AnA aAl A4 rd T aAdN Y nauAa n
W
Cuan Lhun LilAA OCCUR ki M Ot,r"A m P. $...
.asLWAa a rrAEwrN.m. ...
EY0.nE F ,a ,wT
arvar aAN „^
wwAwa�Nn A�nwa N�ANaw A NTarn
A}w�^6Yaaaa6lr"K ..
ANY Fnn�iA X"riMWN N7Nr pF41111vTM1Mvr�""11A � ,L ! t�r,9,T��.. . .�
arrmn irw swan A L,,,,... ,NfA
M$011rrAarev*My E R a+n ANE IEdM r ddgrgV,a'TT� '6
W iae�apo frwmw „�,,...�..�,.,, _...,
mP,a'.0.Tit�rk U"IT:NrSA"d_.w,�..^...,, .,M.wn .».�,...»..�.�... k, rN' ,�uk6C E0.14_ld^'p�-all
AR Professional1.Y7 497'I11 1I1 1F2N12I1 W13112RT2N 1„000,NEp9 Each Claim
R.Niatrt5'Ty 3,000,000 A ggra ale
OaraApp.'TiUr 4TAT4 143$1,0,CpiC'Wir.ulM»413C,A'CaPIfGRMnn ad'aa�Ati�gpPN!1WAAp+'M,8d3NA�u�wA:tlwk mnvnA+ +erngra�AilbfAYNGaa4 lrwNWigN�ArwAi'�..•,•. ....•,�„ .•�,,., •.•.mm�
Policy Humber.,,LCT774229
PrOtesalonaP SarVicaa ETr nr,A SgragaNa$d,Si ,000 Each CWty 1,00,000 Dat1.412,,000 Raters Data 011311/18
T'aach noilDg1y Services ETrar:Aggirai 113,0011 Each CwITA 1,000,0100 0,01100 Dad-45,1 N1'R11tTtN Data 01A2111R1
Metfia AkaPPYPt es ErrNnr ALTgtgrag&te$3,0010,000 Each C1a*1,000,1100 O d.0„00D Attoo Date 01113IMS
ket wart S,atueRy Error:Aggregate 9;0 ,tl119 Each Claim 1,000,000,Dad:$5.01 1'RaRmTSN'ate,5111'211118
113aa Attached Goscri p�Nions)
CERTro ICA E iHoi
Monroe County Board of County SME UL0 0i CA TWJE A E'063CIii FCTTTT 91,SS CANCELLED SA"FCir
THM 6"IWNATIiON ✓EAT11 Ti NOTICE '4NAN.1„ St N"Fa, iN
CTarrTrNnldnaatrANTar9 ACCNTAO*NICE WTH TTaE ThCAILNCY 1104N001310
111410 SParNonton"SRra4K SIullia 2, SS
Key tiNW®n1,IK 334,41 ALarTlAfArnr Y gAn1PRz3ej4y*rF!
01915 201IS Ii CORPORAT1101i AINI Alhift,roservrand,
AC7RD 2RR g200103) 1 of 2 Thy A4CCTRD aapi arad I090 ears ra,"itarad Assess of ACOAD
032564114136012sU8335 CF"M
1331
DESCRIPTIONS(CordIn4od ftom Pam
ftguu*twyr Matte�r,Au to S3, ty®000 Each Claim,11,000,000 O1;$t0 o Retro l0oate o1'1311118
PAVOCy Broactr A99 ta,S34M.000 Each Claim i,0100(100 Ood1-$S�1i Qi
Data AtlluAs CO&Uplbow#a U , pop achCladm 11,000" cod' 8.001t
Cy bor E)d*ftfon Threat:ABsgragata'$ ,111141,00d Each Claim 1,00000 0041.ffi ,00tt
Electron It Businaaatrrtacrmrpdon:Aggregate :11 ;000 E'ach,Ctabo 1,000,000
Cyltrar Crime.Aggregate$400,000 Each Clalm$110AGO Ovd:MON
�P"�a+�'�t�4"�t"� NNtll�4VIS1196
1332
CERTIFICATE OF LIABILITY INSURANCE
TWI CEATWI T a *4 SWAMA TT'E F INFOR.._I ONLY Arab 61ONFI!W tad � T' ' T''LFw HOB LD
"THIS+CENITIIFNCAATE ODES INN T AfflRAATIVELY OR NEGATIVELY AiNMENO,E `lENNEN OR ALYAR THE COVERAGE AFF'OR'01I90 BY THE
POWCINEl 5ELN IY4I.7HM CENRT 4AaTE OF INSURANCE DOSS HOT CC! 'FIT, E COWAACT RETMEN'T1NE ISSUING INSURER( ),
NAtYTH NRNZED REPRI CNNTAATIVE CN Ta IN1IACE R,AN[M'T14 CEETBFNCATE NN F.CFRR. _
t— .. ...
VVPFaNCIRTAFWT„IN N�IW a arRNNI aPa holder 411 an A ITI IW NFNSI tlPR�, tNNa P916 WOWNaWaN W 1"t araudlWr"d.NN CNN,SIT00 II'llON+IS WMP'AIVe'D„
subjett 1othe terms andaoaddr oam MOM IP011q,COWA POILOOM May a gdWm an iPadorsoma,01.A ruaRltamalN on thls caldi iCaNA doaa not
ramanAW f i r r'+argRW4lad hold r la loon O aAutA drsrawRmam�'y,
_m .......... wq.nar. ..._. ..A,„„�„, ,,...,_. ..._.w�.�.�,.h,�. ..... ..._.,�.��.�,� ......�.....
MCGAFNNFF INSURANCE SERVICES NNCVHS
a743d iPoa'»A.NA arwaa" QI �rN ��
I R .a
30 N"ulwawrnara9F, v a AaAa
Soot NON uC T X 73'25'1 waroFCAA _
aid WWMAawaeAA TawlawA lYFurVNrJpdTO'vC mpEWaW N rA {
. .
I .„1„EAETNRWaCK FrIE,LLC' uN k,AMpI�A 1k
RCF CIUANeN YCINR WA'WNAA
FNONT;SAdkLE AL C"W AaNaAE
_ AaAIwAAA N
CVENRWC* CiRNFICT � _ ffNW9NFNFNNWIITNR _
YHKt 6 TCCERTNFY THAT TN,W.k-CRN t-6(IF INSR.OAMCCE3190 6SLO HASVW BEEN I&SAIV)T a THE UNbU REYD Na MEO A99 F FEYNR'T�PY71 NCY P£NR01�C4
Nd11ar,rh1"R.W:R. 9"M"MA Y'NaCaf' A',W Akd�N^P F91.NuR7F'N AM M+VR,MTE',a RW&G;NW"8'4dAN qa IYPIN„Y?'@ r�u A,FYY"CCNN'�T TAB CTNNSNfi dA'�N,NY :N'11' 'NM FbIG 'PCT TC'M' I R,.'r{YN9, '
C;RTIFICaATE MAAW"r 3C ISSN„IFC OR NuNAY IPC1RrAIN,. DiE INaSU ANNCE AF4'r;1PD,'N'1 BY' t"W POI.IC ES 00(fi WAF)HGAEYNd IS 9�4JEtlN.I&C7 TO,ALIL. "O-dF..
VER)AS R XCI AI AWN"&t,0#04 CNNACYP,SUC d PT,R IoI IJMIITS.%k Own MAN N6AiA gfiFN ,ICO CCo By pAAb CLAMS,
ti',,
' _Tlfft CNYIN p"LEb tiuvi. WWI r^tlY MIWVWRp9EA aw aro,. .'T 71'A`7r. Aw uwp yaii'. ._ u»GWR15
acawespa aeaPlaztAaAr RAE a aaAAaalzaE 0 CND
. �mww�n ENo�t�:usw FWOO�^�"� E�a�N°a� S11dINYC4�+ '
xr aAnEPrWM N NANumNNNaA
AVp tA-t +as I gR19 CBRuN'
�_... �. .....� y %aA' �E,V4?R,SSNC'»I�S L�NJ'A'6"d°7F9P dNNPII, " 7, 1 �kwu.e�.4ArrMrra,wr+vr�rlr..KWCNr79'1'
} u;PEL A w Aga l u rw� aTmr w«EN
a�wwr 1
N +n ;awLA, wOC+�a,aa:
'wuemr ._
ra-�w.w tE a & r �.Caurr:waaaa���
Ala'rCNruallmNE4.1w4 g7v���. Y a ,maAuu�,awa�u�tiwair`".� �Try 00C,0Ci,
ALL WORM[ SCIIECAEO
�Pof pV,YSary p �WrrtiRAANAp yNa iaaY I
E _ aaoaw aa :E X S'a SS A RSd0,31 0A1W020 01112 21 cl waArrArNa ar
N
T',' UWAA x
h lr/AOs �rvJ.Pi,;kaF hAatl NWF,W,aadHPl;
.��,. .mom •.�...�..,o���'�,"........ ._ a.�,��e ..�.e � �..n W��.».,moo
�.a LwCaaA
WJIW rpPAaLL.w,I„P,AW ,.AGMI'IAC�NdAWE,Ma:P
NR'CaAA4d"Aal CLAWS, A avErcuAra
Pwba2"A'6
AIM elimrLwaraRrUARraaRY
ANY rwaA EA EACH awgW",�r9RWr
aaaN mcEw aarNmkswraalvE NIA
r.aN 'A"o0q,INIAFtlk MAV,W A.! 'a E F r 1711PoM"AAW?E.A iMa
Mu �uauaewa iAa.�al L. _........ 1.e....,...., .,
A a "a✓f'a�"J�"AMa!A+a'IMM a I p�wWA..Ar k Pe"V.r V ao
,,......,,�.,.,.�.�.�.... �.,,�.,...�, ".....
YA
AR fuMP O ENt PRAlCTI+GC � � � �ICi �Nrwttn l Ta7r."6a
T SSA FN 33lfS5 01I N C1p rA'NNN eAC.9 AN9FdrNAa l araOwl
�AIAsc N 4ta,Rld:14b
A§a�4mgcA 4alaF Ai^+'a"PNN COCAaa+"aAaa10f,9VJX,$(kro*lifif,A4d4,v WN,,auraaGu aWnMrNwra,m4fbvW%jgt*4d "offouIa .
," oam� N �.�
�...._� _ _ ,.. . .. .,.. ._ GarraaWN Farmer a1NaaCN!Nl N d Ws
���uaN�a
m �9uamtl Gar Ear N�Waloard�N LraNdul�l..._. � . ......... _ ...___
�=oe
u vas rN aaum a r n,% rjN te Nuq+ m I,,an w uVY�unalf
�aaaar � �I LD ANY OF TN AavN:�Nr. N"NaNIcR% aaou.acNas
FN aaWN„CMA'sdy+"fia Mr'dA,a w.YkaiiP' EFORIE THE E,;AFIR AVONN LNA.TILE rM4ISlR60f,NIOTCE W L4 86 OISLIVEROD
1100 SIN+RCNIIO N'.TT S iE T- ',a rMW ACCAWN A NaCNE tlr"AaTIN TNNF POI PAOVI adiLNNWTW
KEY WEST fft NRWO.3110, Aarrrk�a PAPA�wr.FMrrA�a a �
J $d «A
.,i9'EE, 'E1FICNFNNCON'RLNa._ TgNCNW«,ENN r11�N 11� ... .w _..._.. d resorv,04,
AlWR0 2S(204fa 3) ThoAICIO RD name and(ago arrs raaigistorad mgrkl of AC:ORD
1333
w IFICERTIFICATE OF LIABILITY INSURANCE
aATlhxrir.
rMIS l T W �,'�NE0 A$A MATTER R Of YNFORNAA ONrT 0hN V AI ND ON PErRE NO GHT CNFCTNaID THE CERTIFXAT )VOt. R
THiS C RTWi, AT(- 000 N01 AFFNRMAYVVEL�V OR NFGATWLY AIlI N ,,FYIEN b O'ALM1" N"d IN VE14A A"AFFORDED BY'rme
P*T UrN ES SELOW,143 CEATW9CATCOF V4,3tjIFRAN+CC-V'OI N0! CQlNSTIrkffE A C NNAC1 NWEV4'rHr.
Atirmomno WRESENTATIVEOR'PFN,4OOLI_R,AP^ID'ITHECFRTfl'F'$CAT Ik$L"&d.DFA,
NNNR' R'TANT�0 MN, coetiNmaaww Nrvalmlor la an ADIUPW NAL INSURED, Vw polkay(Imal rsu AN Ea ardQrj It SUUA(GATIONGS'WOA,W IED,
^N9tOpCT tW tho tarms and Z.rdrAalihons TVN fti p 4liryW ctnA^( }7WA N M1m E mAt0 o AA oAdolumonC..Vr�IdaTdN,nwrNN'an Wsw cov%NrAea&4s nq�t.
aaruWar AghI&Na the al'wrdICNTFato h4dow In ooik oP,Ata�Ks.u'u
.M rr
NAT GIFFWF F 6N"ri14PAH E SERVICES 1iI"NC.FRP'Ts ULa�wd
I��N�9 E w n x..a.
0 N.+
TRA TNartPrsmd ENrn�a`a5��pcccq'Qu,�r, lr'
!N,AFw.Aar¢,Wrrrra,TA"mPTT.^,mT
Aaaz a, _
�..�.....�,.»�........ ... ..
dW WX u+"w
�,�V,,.�.. m�.w.,w.......�,,...,�.,.. .,......».. .�.n.,..,.". .....,.»., ',—A .�......... ......... ..,.., .,� a ..
I rwrAu„uCWCtA Aww�awA A. W�ArNNa°traNCanR,uNNG AWE Mn1Nr»W7Vaar� r,��MM�pw'Pd �.T�7 a�"
tura„m'a�
T."CWrtLRA�"C^" _ PERT F Nw 6a fAE N!wWJNIdTNNNI:N�' _ �klEr�"tl�lNb+'INN fiWNNNIR'ER:
'16'nd*�AE tl'.7{`�T{'V 1N��,+�d'6'R,�'�U N'N,�V"'w IP[Ik.q�;u�.�,���YN VW/wW.AI��'4��,MMF4w!uu G,I J n V.,k"A�46.��'4 W1N kYA4 J E N�T.E'M'�&mN',�'�'4CIN T,k T'>."�'�"f,•kL N4+ta'urroJ''•�Rk7'fl'kN'�'.VY;,N'1 AWChCa"w+h'ry K;,N�;.�VNiN:P"':„�.I`ti.^Y'4'��,N k p°;
raDu4',AtED mWr,aT'' IH aT.trrlfdMG,AN Na.'I�JNAENAIE.'r',rEAPA VJFO Cr,00,N 14 IWW,ANY cfjNmAc,r oR 47 IFN Rcr.mJarAEm WTH RE,SPE,C r WHICH TPW , `
0„FINWrTFNCAWE edMA"M EF'. ISSUFO OR MW IPEAFAL%, P10, IPbd?,NUPAWA":E Af'1, }I Y,€.,0 811 T41T 'k'+0k„CWS C'6"r.'.'r.MBLD YW`GPFU4 10 AJq T'-*
ems,h^"NCW NNgpF'.�rR+N'a AbA'A G„Y';PIWdp"INTgNWMW I,mT T�laa;Wg Fa`�u Fr ILA.d
Pr m+a.a✓fl .xhJ191.��,Pow Cw dA dX„tlP.w AaN�Fl�A4
�wweAarclam.a,r.n,lwta'AW a�lWw,r� m,m,V.Ir aw.ca,VrvrAaTrarrr
WV'uaL N�,,rCuAll!'�C r&`W1W gI,A9N�N�AaN,�M§N➢eP�'r u,�IGbaf«m.At,ma�r':�IN a;Nw •�
DA'Y„9P�r'c ml 4 C!dM90,0P A60
.,.M..:,. ...... ,..�.,a.,....w..,.�.W„�....e�." .m�r«a.... u�N�..,,. ^.,.,._,...».:,., e.o.,�..., .......�.w...............�.,.».�,.,. ..,...., ..,.�In. ,.. ..,......�......,. «.
A.ovnudaraaawN Ldaa3i.u'B"d .. .....
1wGA.d4F�nA17M]�ws.
w
au11;a1,k BVI.M,A...
I,YWP&fy,7 A Uf}N.FtwW.�LW V"A ....
AA P G4 A P C'Wd 710r.H o-Nu;!ry 4 ,,
Imc A+,a�urm. 1
'ra uw'u;�'"m'$.0 � e'�rF w"<m Os a,A LAGT
J,.:A m no Ir rrA^,AAaru
... 'W"wNFW+4P�N.L.w k.II.KK'A �ai4„,�u`„�.[Nr,wlkP'W4'w •�,.,�
CTVPAk W,IAf
AV
�arvhu app�...0 iEAr, ....
e..
��� "r i A NIG
dud'ud
xAq rFP N r 9 P"
.No Adrva � �NI Na r¢a,q nw 6 "r'P WWIC UCE
W^4d'r�roArC;�Wff"�wA uyTCB Er rN'a Tu'mIF
AbW7 vA '.,.bA.V.'7 uP,x; T`9 Y'1;N,.N}TTT `',rET C�' V a 1.M EA S9,iA OV��.1, r,
Njo Joey rY1�N'Aa'�NPFwTd VVdFk;,N,"r'r ._...._ „. Nu
` Noc r1ol'AN wtIZGFM' 0. C7w.„raM"rN^, t
T $ l P $A %.rJf n..,.,.._.......................m. Y,� �, nrvmiMsxxrvmrvxrvmrrn I� ........�.........., .... �........��.
a rnAPar
Wh41.;E'"4,' O, d�6rPA NON1 d.r�7ATYG T,VSMr¢ks�tlA^r',Aldw JOT Ajdmu�wml Fbarmrne&aSr7.s.7.m uw b�nlmmc,. .w7H.4M'arm,�eo
ersIIT,WNI a NI w Vi*11�ILyd x �ry y,�p��ww
M.. .O .AEO�f QCm.) PO OF CI'�r»mTN''Y ..� ",PJNFP,ud.�N ANY N� _ _O�.... ._ ..� .._.�.,....w..
N�Arvd�,.^ . rT�T AFsrwNYw UESCROMD FA"TNu�PE3 EE. CANdwE4.LEC
CCJd":wV@'AN,'t. UINER$ (IFFIAe CIM(A EXPIAX NONYIUATE THPAL^""W,:H�F.uOT)C:EmLN.BE CWET.NIi'F.'.N1ED
l'IN1tlk Wi�'ePaNt"ipdG N°„`TN,T Pbte,;'y.',',yE„E AW A;COPC",AmCE'a l'H THE Kt.I0 PmovI'SiON S
aTY'V'JC'.5TFLm4Ta;WATllTf;'m NN, x AFaroE'�wa sarPrrN
114"401S AC090 CORPORATION.pupil 4ght�E raAanrlp;,
"'O RD IS 1201Qw031 Tho ACORD 114MO Afld,10li r ar*rsNgfStoNlod N!r00*1 Ot ACORD
1334