HomeMy WebLinkAboutItem N4 N4
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
August 20, 2025
Agenda Item Number: N4
2023-4375
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag
N/A
AGENDA ITEM WORDING: Approval to enter into Amendment 6 to the contract with Erin L.
Deady PA for $12,100 for preparation and submittal of a construction grant application for the County's
Flagler Avenue Resilience Road adaptation project.
ITEM BACKGROUND:
Resolution 241-2025 was approved at the July 2025 BOCC meeting to support and authorize the
submission of the capital grant application for the Flagler Avenue Resilient Road Adaptation Project
that County staff proposes to be submitted under the state Resilient Florida grant program for 2025/26
for construction and CEI services. This Amendment#5 item is to authorize the preparation of the grant
application, so it can be submitted by September 1 under the Resilient Florida program.
There are $54,165,934 of HMGP funds reserved for this project, which represents a 75% match of the
$72,221,112 project cost, leaving a shortfall of$18,055,178. The Resilient Florida program provides up
to 50% of the grant funds for capital projects. Staff proposes to submit a grant application to the State
for an amount not to exceed $25 Million, which is up to a 35% match. The actual amount of the grant
application may vary slightly by the time it is completed, but the request will not exceed $25 Million in
Resilient Florida funds.A contract for engineering design and permitting was executed and is underway
and scheduled to be completed by June 2026.
Flagler Avenue is a main thoroughfare serving the largest population center and tourism hub in the
Florida Keys. After a storm, it often becomes the only usable travel route, as the other main avenues,
located along the shoreline, are frequently blocked by sand and storm debris. Its central location and
reliable access make Flagler Avenue vital to post-storm recovery and everyday mobility. Future
elevation of this avenue is critical for public safety and commerce.
PREVIOUS RELEVANT BOCC ACTION:
July 21, 2021: Discussion and direction in the formulation of a grant application strategy for the
"Resilient Florida" grant funds this year.
3715
August 18, 2021: Approval of the proposed grant applications for the "Resilient Florida" grant program.
October 19, 2022: Approval of a Federal Emergency Management Agency (FEMA) Hazard Mitigation
Grant Program (HMGP) grant award of$120,843.75 passed through as a sub-recipient agreement with
the Florida Division of Emergency Management to update the County Watershed Management Plan,
plus a $40,281.25 match provided by Resilient Florida Vulnerability Assessment grant 22PLN66, for a
total project value of$161,125.
January 18, 2023: Authorize planning grant 22PLN66 for $139,350 from the Florida Department of
Environmental Protection under the Resilient Florida Grant Program to update the Monroe County
Vulnerability Assessment pursuant to Section 380.093, Florida Statutes.
April 19, 2023: Approval of a $75,000 Amendment No. 1 to Planning Grant #22PLN66, from the
Florida Department of Environmental Protection under the Resilient Florida Grant Program, to conduct
neighborhood outreach to obtain feedback while updating the Monroe County Vulnerability
Assessment.
May 17, 2023: Approval of Modification # 1 to Federal Emergency Management Agency (FEMA)
Hazard Mitigation Grant Program (HMGP) Subgrant Agreement #H0856 with Florida Division of
Emergency Management to develop Watershed Management Plans for Layton, Key Colony Beach and
Marathon, increasing federal funding by $399,506.25 and bringing the total grant amount to $693,800.
The 25% match will be provided by Resilient Florida Vulnerability Assessment Grants #22PLN65
(Marathon) and#23PLN97 (Layton/Key Colony Beach). No County funds are expended for this work.
May 17, 2023: Approval to enter into a $734,700 contract with Erin L. Deady PA for consulting
services to provide Watershed Management Plans for Monroe County, Layton, Key Colony Beach and
Marathon as funded by Florida Division of Emergency Management (FDEM) Grants #H0856 and
#H0856-Al and a vulnerability assessment update and neighborhood outreach for Monroe County as
funded Florida Department of Environmental Protection(FDEP) Grants #22PLN66 and#22PLN66-Al.
June 21, 2023: Approval to enter into a $137,875 Amendment No. 1 to the contract with Erin L. Deady
PA for consulting services to conduct a vulnerability assessment for Layton and Key Colony Beach as
funded by Florida Department of Environmental Protection (FDEP) Grant#23PLN97.
July 19: 2023: Approval to enter into a no cost Amendment No. 2 to the contract with Erin L. Deady
PA for consulting services to extend the period of performance for the watershed management plan
services by one year,pursuant to FDEM Grant#H0856-02.
July 19, 2023: Approval to enter into a $14,000 Amendment No. 3 to the contract with Erin L. Deady
PA to prepare and submit up to four grant applications under the 2023 Resilient Florida grant program
on behalf of the County.
January 15, 2025: Approval to enter into a $14,200 Amendment No. 4 to the contract with Erin L.
Deady PA to prepare and submit three grant applications under the 2024 Resilient Florida grant
program on behalf of the County: retroactive to August 1, 2024.
Submitted for August 20, 2025: Approval to enter into Amendment No. 5 to the contract Erin L. Deady
PA for $260,000 to develop a multijurisdictional update to the Monroe County and municipalities'
vulnerability assessments as required for statutory compliance and development of adaptation plans for
each; funded by FDEP Stewardship Grant#25PLN38.
3716
INSURANCE REQUIRED:
Yes
CONTRACT/AGREEMENT CHANGES:
Amendment to authorize application of a grant application to Resilient Florida for the Flagler Avenue
Road Adaptation Project.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Resolution 241-2025 Flagler Avenue grant support.pdf
ELD PA Amendment No 6 080125 - stamped and signed.pdf
FINANCIAL IMPACT:
Effective Date: August 20, 2025 Expiration Date: September 15, 2025
Dollar Value of Amendment No. 6: $12,100
Total Dollar Value of Contract: $1,162,875 Total Cost to County: $12,100
Current Year Portion: 100% Budgeted: yes
Source of Funds: 102-22500-SC00038
CPI: N/A
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: No County Match: No
Insurance Required: Yes Additional Details:
3717
RESOLUTION NO. 241 -2025
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY TO APPROVE THE GRANT APPLICATION AND
AUTHORIZE THE COUNTY ADMINISTRATOR TO SUBMIT SUCH
APPLICATION WITH THE FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION FOR THE RESILIENT FLORIDA
GRANT PROGRAM; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
WHEREAS, the Florida Department of Environmental Protection has a grant program pursuant to Section
380.093, Florida Statutes known as the "Resilient Florida"program; and
WHEREAS, the Resilient Florida grant program provides funds to local governments to undertake capital
resilience projects addressing flood risk; and
WHEREAS, the Monroe County Board of County Commissioners seeks to apply for a road adaptation
capital grant application; and
WHEREAS, the Board of County Commissioners for Monroe County approves the application and
authorizes the County Administrator to submit the applications under the 2025/26 Resilient Florida
program.
NOW THEREFORE, BE IT RESOLVED BY THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS, FLORIDA,AS FOLLOWS:
Section 1: The Monroe County Board of County Commissioners hereby authorizes the County
Administrator to submit the following application with the Florida Department of Environmental
Protection under the Resilient Florida program:
CAPITAL GRANT FUNDS:
No. Project Title Project Description Total Project Cost Amount
and Requested
Match Funds under
Provided Resilient
Florida
1 Flagler Sea Level Construction of a resilient
Rise Roadway And roadway adaptation project for $72.2 Million cost Not To
Drainage Pilot the Flagler Avenue roadway in ------- Exceed $25
Project, Key West owned and maintained $54.1 match provided Million
Key West by Monroe County. by Federal funds
Design underway and to be reserved for Flagler
complete and shovel ready by Avenue under HMGP
June 2026 program
1
3718
Section 2: The effective date of this Resolution is July 16. 2025.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at
a meeting of said Board held on the 16th day of July 2025.
Mayor James K. Scholl,District 3 Yes
Mavor Pro Tern Michelle Lincoln.District 2 Yes
Commissioner Craig Cates,District 1 Absent
Commissioner David Rice, District 4 Yes
Commissioner Holly Merrill Raschein,District 5 Yes
Seal BOARD OF COUNTY COMMISSIONERS OF
Attest 'Kevin Madok, Clerk MONROE COUNTY, FLORIDA
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vBy G� 'Y✓ By:
A9 Deputy Cleik Mayor
MONROE COUNTY Ar OANEY'S OFFFCE
APPROVED ASTO FORM -
� OSEPH DINQVQ
SiSTANT COUNTY ATTORNEY
DATE: 510
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3719
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AMENDMENT NO,. 6
TO THE AGREEMENT
BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND
ERIN L. DEADY,P.A.
FOR
VULNERABILITY ASSESSMENT MODELING AND
WATERSHED MANAGEMENT PLAN DEVELOPMENT
THIS AMENDMENT NO. 6 is entered into this 20" day of August 2025 to that AGREEMENT
dated May 17, 2023 as amended June 21, 2023 for Amendment 1, July 19,2023 for Amendments
2 and 3,January 15,2025 for Amendment 4 and August 20,2025 for Amendment 5 by MONROE
COUNTY ("COUNTY"), a political subdivision of the State of Florida, the address of which is
1100 Simonton Street,Key West,Florida 33040 and Erin L. Deady,P,A. ("CONSULTANT"),the
address of which is 54 1/2 Southeast 6"'Avenue, Delray Beach, Florida 33482.
WITNESSETI-I
WHEREAS, the COUNTY has engaged the Consultant to provide water management plan and
resiliency services for the COUNTY and municipalities; and
WHEREAS,the COUNTY requested grant application services for the Resilient Florida 2025/26
grant cycle; and
WHEREAS,the CONSULTAN'T'has provided grant application services to the COUNTY; and
WHEREAS, the parties desire to, amend this contract to formalize the grant application services
provided by the Consultant.
NOW, THEREFORE, for and in consideration of the mutual covenants and promises as
hereinafter set forth and for the faithful performance of such covenants and conditions, the
COUNTY and CONSULTANT do hereby agree as follows:
Section 1. SCOPE OF SERVICES
The term of performance of this Amendment No. 6 is retroactive to July 1, 2025, and shall
terminate on September 15, 2025. The CONSULTANT shall perform and carry out in a
professional and proper manner certain duties as described in in Exhibit A-6—attached hereto and
made a part of this Agreement. All terms and conditions of the attached grants are incorporated by
reference into this Agreement.
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ARTICLE V11 COMPENSATION
7.1 PAYMENT SUM
The COUNTY shall pay the CONSULTANT for the CONSULTANT'S performance of this
Amendment No. 6 a lump sum amount of Twely,Th u�sand One Hundred Dollars �,$1210 . No
charges shall be incurred by the COUNTY other than for products or services that were oracred,
provided and agreed upon by the COUNTY.
7.2 PAYMENTS
T2.1 For its assumption and performances of the duties,obligations and responsibilities set forth
herein,the CONSULTANT steal➢be paid according to the revised Deliverables outlined in Exhibit
A-6,and according to the Florida Local Government Prompt Payment Act(Section 218.70,Florida
Statutes). Payments will be a lump sum. Partial payments of tasks and deliverables shall be
allowed for any item over$5,000. The CONSULTANT shall submit to the COUNTY an invoice
with supporting documentation in a form acceptable to the Office of Monroe County Clerk &
Comptroller (Clerk), Acceptability to the Clerk is based on generally accepted accounting
principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. The
Sustainability Director will review the request, note her approval of the request and forward it to
the Clerk for payment.
All other provisions of the AGREEMENT shall remain in full force and effect.
fN WITNESS WIIEREOF,the parties hereto have caused these presents to be executed on the
20"' day of August 2025.
(SEAL)
BOARD OF COUNTY COMMISSIONERS
OF MONROE, COUNTY,FLORIDA
if
Attest: Kevin Madork, CLERK By By:
As Deputy Clerk Mayor
MONROE COUNTY ATTORNgYS O"XCE
APPFIOVEDAr.TO FORM
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TANTOOUN-rYATTOFINEY
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(CORPORATE SEAL) ERIN L.DEADY PA
ATTEST:
By:
By
Title:
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Exhibit A-6
SCOPE OF SERVICES, SCHEDULES AND DELIVERABLES
Grant Applications for Resilient Florida funding 25/26 Cycle:
Construction Applications:
"Flagler Avenue"
Preparation of and submittal of a construction application for the Flagler Avenue road adaptation.
project. Such application shall include detailed cost benefit analysis, a nature-based stormwater
solution, construction and CFI oversight.
The Flagler Avenue roadway is being reconstructed to provide a roadway system able to withstand
the increasing levels of ground and tidal waters, installation of a new drainage :system, the
construction of a more stable roadway foundation and the facilitation of necessary utility
adjustments. The roadways will be reconstructed to provide a more stable roadway foundation,
utility adjustments, and a roadway elevation systern able to withstand the increasing water
flooding, including from tidal and rain events.
The Total Grant Amount requested for this project is to be determined but not to exceed $25
Million.The match being offered is $54.1 Million of federal 11MGP
Fee: $12,100.00
DCLIVERABLDS: One grant application information in Word document form,grant application
submittal before the September 1,2025,deadline,,and confirmation email of the grant submittal.
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