HomeMy WebLinkAboutItem N6 N6
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
August 20, 2025
Agenda Item Number: N6
2023-3495
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag
N/A
AGENDA ITEM WORDING: Ratification of Grant Agreement No. 40-05D37325-0 for $393,888
with$0 match from the United States Environmental Protection Agency "EPA" for two projects
including Monitoring and Evaluating Restored Canals and Ranking Shoreline Management Practices;
retroactive to 08/02/2025.
ITEM BACKGROUND:
In 2024 EPA issued their FY25 South Florida Special Initiatives Request for Proposals (RFP). County
staff prepared a grant application in the amount of$393,888 of grant funds, with$0 local match, and
submitted it on July 29, 2024. The grant document was received on August 6, 2025.
This agreement provides funding in the amount of$393,888 to County of Monroe, Florida. The purpose
of this project is to implement quarterly water quality sampling and monitoring in 152 canals in Monroe
County and the City of Marathon.Activities to be performed include monitoring poor and fair canals on
the restoration list, create criteria to evaluate and rank shoreline management practices and materials,
produce a database with criteria and ranking for shoreline stabilization measures including type, cost,
permit concerns, and ecosystem benefits for the Florida Keys Resiliency Program. Anticipated
deliverables include annual reports and improved water quality. Expected outcome is to further the
initiatives of the County and municipalities to successfully restore the water quality of the canals and
ultimately the nearshore waters of the Florida Keys National Marine Sanctuary. Direct beneficiaries are
citizens in the state of Florida and Monroe County.
PREVIOUS RELEVANT BOCC ACTION:
N/A
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
3738
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
EPA Grant 05D37325-O.pdf
FINANCIAL IMPACT:
Effective Date: 08/02/2025 Expiration Date: 08/30/2027
Total Dollar Value of Grant: $393,888.
Total Cost to County: None Current Year Portion: N/A.
Budgeted: Grant Funds
Source of Funds: EPA Grant 40-05D37325-0 CPI: N/A
Indirect Costs: NA
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: Yes If yes, amount: $393,888
Grant: Yes
County Match: $0
Insurance Required: No Additional Details:
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40-05D37325-0 Page 1
GRANT NUMBER(FAIN): 05D37325
MODIFICATION NUMBER: 0 DATE OF AWARD
U.S. ENVIRONMENTAL PROGRAM CODE: 40 08/02/2025
PROTECTION AGENCY TYPE OF ACTION MAILING DATE
New 08/06/2025
Cooperative Agreement PAYMENT METHOD: ACH#
"1t PROI ASAP 40959
RECIPIENT TYPE: Send Payment Request to:
County Contact EPA RTPFC at:rtpfc-grants@epa.gov
RECIPIENT: PAYEE:
COUNTY OF MONROE COUNTY OF MONROE
1100 SIMONTON ST 5100 College Road
KEY WEST, FL 33040-3110 Key West, FL 33040
EIN: 59-6000749
PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST
Rhonda Haag Devon Jenrette Jessica Hamrick
102050 Overseas Highway Suite 246 61 Forsyth Street SW Grants Management Section
Key Largo, FL 33037 Atlanta,GA 30303-8960 61 Forsyth Street, S.W.
Email: haag-rhonda@monroecounty-fl.gov Email: jenrette.devon@epa.gov Atlanta,GA 30303-8960
Phone: 305-453-8774 Phone:404-562-8681 Email: hamrick.jessica@epa.gov
Phone:404-562-8889
PROJECT TITLE AND DESCRIPTION
South Florida Geographic Initiatives Program
This agreement provides funding in the amount of$393,888 to County of Monroe, Florida.The purpose of this project is to implement quarterly water quality
sampling and monitoring in 152 canals in Monroe and Marathon.Activities to be performed include monitoring poor and fair canals on the restoration list,
create criteria to evaluate and rank shoreline management practices and materials, produce a database with criteria and ranking for shoreline stabilization
measures including type,cost,permit concerns,and ecosystem benefits for the Florida Keys Resiliency Program.Anticipated deliverables include annual
reports and improved water quality. Expected outcome is to further the initiatives of the County and municipalities to successfully restore the water quality of
the canals and ultimately the nearshore waters of the Florida Keys National Marine Sanctuary. Direct beneficiaries are citizens in the state of Florida.--No
subawards are included in this assistance agreement.
BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST
09/01/2025-08/30/2027 09/01/2025-08/30/2027 $393,888.00 $393,888.00
NOTICE OF AWARD
Based on your Application dated 07/26/2024 including all modifications and amendments,the United States acting by and through the US Environmental
Protection Agency(EPA)hereby awards$393,888.00. EPA agrees to cost-share 100.00%of all approved budget period costs incurred, up to and not
exceeding total federal funding of$393,888.00. Recipient's signature is not required on this agreement.The recipient demonstrates its commitment to carry
out this award by either: 1)drawing down funds within 21 days after the EPA award or amendment mailing date;or 2)not filing a notice of disagreement with
the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions
specified in this award,the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the
EPA award or amendment mailing date. In case of disagreement,and until the disagreement is resolved,the recipient should not draw down on the funds
provided by this award/amendment,and any costs incurred by the recipient are at its own risk.This agreement is subject to applicable EPA regulatory and
statutory provisions,all terms and conditions of this agreement and any attachments.
ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE
ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS
U.S. EPA, Region 4 U.S. EPA, Region 4,Water Division
61 Forsyth Street R4-Region 4
Atlanta,GA 30303-8960 61 Forsyth Street SW
Atlanta,GA 30303-8960
THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY
Digital signature applied by EPA AWard Official Shantel Shelmon-Grants Management Officer DATE
08/02/2025
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40-05D37325-0 Page 2
EPA Funding Information
FUNDS FORMERAWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $0 $393,888 $393,888
EPA In-!Kind Amount $0 $0 $0
Unexpended Prior Year Balance $0 $0 $0
Other Federal Funds $0 $0 $0
Recipient Contribution $0 $0 $0
State Contribution $0 $0 $0
Local Contribution $0 $0 $0
Other Contribution $0 $0 $0
Allowable Project Cost $0 $393,888 $393,888
Assistance Program Statutory Authority Regulatory Authority
66.484-Geographic Programs-South Florida Clean Water Act: Sec. 104(b)(3)&Infrastructure 2 CFR 200,2 CFR 1500 and 40 CFR 33
Geographic Initiatives Program Investment and Jobs Act(IIJA)(PL 117-58)&2021
Consolidated Appropriations Act(PL 116-260)
Fiscal
Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation
Code Organization Class Organization Deobligation
2504TC5028 24 1 BSD 04TOORR OOOBK2XI7 4183 $393,888
$393,888
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40-05D37325-0 Page 3
Budget Summary Page
Table A-Object Class Category Total Approved Allowable
(Non-Construction) Budget Period Cost
1.Personnel $0
2.Fringe Benefits $0
3.Travel $0
4.Equipment $0
5.Supplies $0
6.Contractual $393,888
7.Construction $0
8.Other $0
9.Total Direct Charges $393,888
10.Indirect Costs:0.00%Base $0
11.Total(Share:Recipient 0.00%Federal 100.00%) $393,888
12.Total Approved Assistance Amount $393,888
13.Program Income $0
14.Total EPA Amount Awarded This Action $393,888
15.Total EPA Amount Awarded To Date $393,888
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wz 05o37325 u Page 4
Administrative
Conditions
General Terms and Con0onm
The recipient agrees to comply with the current EPA general terms and conditions available at:
These terms and conditions are in addition Vo the assurances and certifications
made as a part of the award and the terms, conditions,or restrictions cited throughout the award.
The EPA repository for the general terms and conditions by year can bo found at:
A Correspondence Condition
The terms and conditions of this agreement require the submittal of reports, specific requests for approval,or notifications to EPA. Un|000
otherwise noted,all such correspondence should bosent to the following email addresses:
^ Federal Financial Reports(SF-425): andJ000ioaHamhok. 404-562-8889
^All other fonno/cortifioaUons/aooumn000. Indirect Cost Rate Agreements, Requests for Extensions of the Budget and Project Period,
Amendment Requests, Requests for other Prior Approvals, updates to recipient information (including email addresses, changes in contact
information orchanges in authorized representatives)and other notifications: Devon Jenrette, 404-562-8681
^ Payment requests(if app|ioab|o): Devon Jenrette, 404-562-8681
^Quality Assurance documents,mmrkp|an revisions,equipment lists, programmatic reports and deliverables: Devon Jenrette, anrette^
404-562-8681
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40-05D37325-0 Page 5
Programmatic Conditions
South Florida Geographic Initiatives Program IIJA FY24
Grant Specific Programmatic Terms and Conditions
A. Performance Reporting and Final Performance Report
Performance Reports—Content
In accordance with 2 CFR 200.329, the recipient must relate financial data and project or program
accomplishments to the performance goals and objectives of the EPA award and must provide cost
information to demonstrate cost-effective practices (for example, through unit cost data) when
reporting program performance. The recipient agrees to submit performance reports that include
information on each of the following areas: 1) A comparison of accomplishments to the
outputs/outcomes established in the assistance agreement work plan for the reporting period (for
example, comparing costs to units of accomplishment); 2) explanations on why established
outputs/outcomes were not met; and 3) Additional information, analysis, and explanation of cost
overruns or higher-than-expected-unit costs.
Additionally, the recipient agrees to notify the EPA when a significant development occurs that could
impact the award. Significant developments include events that enable meeting milestones and
objectives sooner or at less cost than anticipated or that produce different beneficial results than
originally planned. Significant developments also include problems, delays, or adverse conditions
which will impact the ability to meet the milestones or objectives of the award, including
outputs/outcomes specified in the assistance agreement work plan. If the significant developments
negatively impact the award, the recipient must include information on their plan for corrective
action and any assistance needed to resolve the situation.
(See. ..r :n.t. .....11::3o.li. y Issuance 11 03 State Grant Workpllens and l::3rogress l:'R r�s for more
information)
Performance Reports - Frequency
The recipient agrees to submit annual performance reports electronically to the EPA Project Officer
on December 31st annually. The recipient must submit the final performance report no later than
120 calendar days after the end date of the period of performance.
1. Annual performance reports are required; they are to be submitted electronically to the EPA
Project Officer Ms. Devon Jenrette at jenrette.devon@epa.gov and Technical Officer Mr. Chris Decker
at decker.chris@epa.gov.
B. Cybersecurity Condition
(a) The recipient agrees that when collecting and managing environmental data under this
assistance agreement, it will protect the data by following all applicable State or Tribal law
cybersecurity requirements.
(b) (1) EPA must ensure that any connections between the recipient's network or information system
and EPA networks used by the recipient to transfer data under this agreement, are secure. For
purposes of this Section, a connection is defined as a dedicated persistent interface between an
Agency IT system and an for the purpose of transferring information. Transitory, user-controlled
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40-05D37325-0 Page 6
connections such as website browsing are excluded from this definition.
If the recipient's connections as defined above do not go through the Environmental external IT
system Information Exchange Network or EPA's Central Data Exchange, the recipient agrees to
contact the EPA Project Officer (PO) no later than 90 days after the date of this award and work with
the designated Regional/Headquarters Information Security Officer to ensure that the connections
meet EPA security requirements, including entering into Interconnection Service Agreements as
appropriate. This condition does not apply to manual entry of data by the recipient into systems
operated and used by EPA's regulatory programs for the submission of reporting and/or compliance
data.
(2) The recipient agrees that any subawards it makes under this agreement will require the
subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information
system is connected to EPA networks to transfer data to the Agency using systems other than the
Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be
in compliance with this condition: by including this requirement in subaward agreements; and
during subrecipient monitoring deemed necessary by the recipient or subrecipient under 2 CFR
200.332(e), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in
this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or
to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient
and EPA.
C. Competency Policy
Competency of Organizations Generating Environmental Measurement Data
In accordance with Agency Policy Directive Number FEM-2012-02, Policy to Assure the Competency
of Organizations Generating Environmental Measurement Data under Agency-Funded Assistance
Agreements
Recipient agrees, by entering into this agreement, that it has demonstrated competency prior to
award, or alternatively, where a pre-award demonstration of competency is not practicable,
Recipient agrees to demonstrate competency prior to carrying out any activities under the award
involving the generation or use of environmental data. Recipient shall maintain competency for the
duration of the project period of this agreement and this will be documented during the annual
reporting process. A copy of the Policy is available online at.h.�.�;p. .;//yrWn.,... pa.gov/measurements
. . .d e.11.lia /docurrnen s about rrneasurerrnen corm e enc under asslistance a reements or a copy may
also be requested by contacting the EPA Project Officer for this award.
D. Geospatial Data Standards
All geospatial data created must be consistent with Federal Geographic Data Committee (FGDC)
endorsed standards. Information on these standards may be found at.I ::.p. .;.
E. Quality Assurance
Authority: Quality Assurance applies to all assistance agreements involving environmental
information as defined in 2 C.F.R. § 1500.12 Quality Assurance. The recipient shall ensure that
subawards involving environmental information issued under this agreement include appropriate
quality requirements for the work. The recipient shall ensure sub-award recipients develop and
implement the Quality Assurance (QA) planning documents in accordance with this term and
condition; and/or ensure sub-award recipients implement all applicable approved QA planning
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40-05D37325-0 Page 7
documents.
All work funded by EPA that involves the collection, generation, evaluation or use of environmental
information and/or the design, construction, operation, or application of environmental technology
shall be implemented in accordance with an approved QA Project Plan QAPP. The QAPP will be
developed using a systematic planning process based on the graded approach. No work covered by
this requirement shall be implemented without an approved QAPP available prior to the start of the
work except under circumstances requiring immediate action to protect human health and the
environment or operations conducted under police powers.
Quality Assurance Project Plan /Quality Management Plan (QAPP/QMP)
a. Prior to beginning environmental information operations, the recipient must:
i. Develop a QAPP/QMP utilizing the QAPP/QMP checklist provided by Region 4 Project Officer
(PO) or Technical Officer (TO),
ii. Prepare QAPP in accordance with the most current version of the EPA QMP Standard (CIO
2105-S-01) and the EPA QAPP Standard (CIO 2105-S-02)
iii. Submit the document to EPA Project Officer or Technical Officer for review assignment
and,
iv. Obtain EPA Quality Assurance Manager or Designated Approving official (DAO) approval.
b. The recipient must submit the QAPP/QMP no more than 90 days after grant award.
c. The recipient shall notify the PO or TO and when substantive changes are needed to the
QAPP/QMP. Substantive changes require the QAPP be revised and resubmitted to EPA for review
and approval.
d. The recipient must review their approved QAPP at least annually and document the review. The
recipient must provide written notification to the PO/TO that the annual review has been completed
and state whether or not revisions are required.
e. EPA-approved QAPPs shall be valid for no more than five years or shorter duration as may be
defined in the extramural agreement, after 5 years, the QAPP must be revised, reissued, or closed
out.
For Reference:
EPA 2023 Quality Management Plan (QMP) Standard and EPA 2023 QAPP Standard; contain quality
specifications for EPA and non-EPA organizations and definitions applicable to these terms and
conditions.
EPA QA/G-5: Guidance for Quality Assurance Project Plans, Appendix C provides a QAPP Checklist.
EPA's Quality Program website has a list of QA managers, and Quality Specifications for non-EPA
Organizations to do business with EPA.
The Office of Grants and Debarment Quality Assurance Requirements
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40-05D37325-0 Page 8
F. Substantial Involvement
EPA will be substantially involved in this agreement. Substantial involvement by the EPA Project
Officer may include:
1.) monthly telephone calls and other monitoring,
2.) reviewing project phases and providing approval to continue to the next phase,
3.) reviewing and commenting on any documents, web content, or other materials developed under
this agreement (the recipient will make final decisions on these matters),
4.) approving substantive terms included in contracts or subawards (EPA's Project Officer will not
suggest, recommend, or direct the recipient to select any particular contractor except to the extent
permitted in Section 10 of EPA's Subaward Policy).
5.) reviewing and commenting on the programmatic progress reports
6.) Consultation with EPA regarding the selection of key personnel (EPA's involvement is limited to
reviewing the technical qualifications of key personnel and the recipient will make the final decisions
on selection. EPA's Project Officer will not suggest, recommend or direct the recipient to select any
individual).
7.) Joint operational involvement, participation, and/or collaboration between EPA and the recipient.
G. EPA Technical Point of Contact
EPA Technical Officer is Chris Decker at decker.chris@epa.gov.
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