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HomeMy WebLinkAbout1st Renewal 08/20/2025 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: September 4, 2025 TO: Bryan Cook, Director Employee Services ATTN: Natalie Maddox, Administrator Employee Benefits FROM: Liz Yongue, Deputy Clerk SUBJECT: August 20, 2025 BOCC Meeting The following item has been executed and added to the record: C20 Renewal to the agreement with ClearTrack HR, Inc., which provides service for the County's Benefits Administration Software System. This system provides electronic management of benefits eligibility, enrollment, data file feed to carriers, compliance, reporting, and other related processes. This renewal reflects an extension of the current agreement through December 31, 2025. The contractor has performed in a satisfactory manner and that the contract manager has received a request to renew from the contractor and that the contract manager has verified satisfactory performance. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 RENEWAL OFFER TO BENEFIT CONSULTING AGREEMENT THIS renewal offer("renewal")to the Benefit Consulting Agreement ("Agreement") by and between ClearTrack HR, LLC ("ClearTrack") and Monroe County Board of County Commissioners ("County" "BOCC") (collectively, the "Parties") is entered into on July 15, 2020. WHEREAS, on that date ClearTrack HR and County entered into a Benefit Consulting Agreement, pursuant to which ClearTrack agreed to provide the services shown on Exhibit A to the Agreement (Scope of Services)for the time period shown in section 3.0 Term; NOW THEREFORE, Section 3.0 Term in consideration of the mutual promises and covenants contained herein, the parties hereby agree as follows: 1. The parties agree to renew and extend term to December 31, 2025 In all other respects,the terms and conditions contained in the Agreement between the Parties remain unchanged, and the Agreement remains in full force and effect. IN WITNESS WHEREOF,the parties have caused this renewal be executed as of the dates set forth below. The parties hereby agree and consent to the terms and conditions of the renewal and acknowledge such by executing the renewal below. Client Vendor Executed by: Monroe County BOCC Accepted By: Cleartrack HR,LLC 40 Signature: 40 f6) * 4 = Si nature: 1-4'711C-P;24-k-t-4'd g g Printed Name: James K. Scholl Printed Name: John McFarland Title: Mayor Title: President Date Date Signed: Signed: 7/30/2025 8/20/25 530 Whitehead Street Address: Key West,FL 33040 Address: 19 Biltmore Drive Huntsville,AL 35806 = a}¢fir( ��4'tit •' `a'' Email: Scholl Jim@monroe_county-fl.gov Email: jmcfarland@Cleartrack HR.com Approved as to form and legal sufficiencyM�4 ,.` g L"� ; At'tes :Kevin Madok,Clerk Monroe County Atto ey's Office `°"``,`t,';`, ?;' :''' _. 414 ;} �� Y .i Lam( MO/ As.Pstant CountyAttorney ' s s :'`,,-;;;:11 f = Deputy Clerk Date August 25,2025 DATE(MMIDD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE 07/11/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Andrea Slaughter NAME: JH Berry Risk Services,LLC A/cNN Ext: (205)208-1238 a/c,No): (205)588-0080 2552 18th Street South E-MAIL aslaughter@jhbrisk.com ADDRESS: Suite 200 INSURER(S)AFFORDING COVERAGE NAIC# Homewood AL 35209 INSURERA: Twin City Fire Ins Co 29459 INSURED INSURER B: Rated by Multiple Companies 00914 Cleartrack Hr LLC INSURER C: Hiscox Insurance Company 10200 Po Box 69 INSURER D: INSURER E: Harvest AL 35749 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2532608387 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE FX OCCUR PREM SDAMAGES Ea oNcurDreme $ 1,000,000 MED EXP(Any one person) $ 10,000 A Y 21SBAVL7026 01/12/2025 01/12/2026 PERSONAL&ADV INJURY $ 2,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4,000,000 JECT LOC PRODUCTS-COMP/OP AGG $POLICY El PRO 4'000'000P1 OTHER: Employment Practices $ 10,000 AUTOMOBILE LIABILITY GOA 91 E© Ea accident@tN@LE LIMIT $ 2,000,000 ANYAUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED 21SBAVL7026 01/12/2025 01/12/2026 BODI LY I NJ U RY(Pe r accide nt) $ AUTOS ONLY AUTOS HIRED �/ NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY X AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER Y/N 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ B OFFICER/MEMBER EXCLUDED? ❑ N/A 21 WECAB3KK6 03/12/2025 03/12/2026 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Professional Liability Each Occurrence $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) APPROVED BY RISK MANAGEMENT BY �sL __ DATE �108.04.25 wA1VER N/A YE$ X Addtl Insd for Auto waived due to remote nature of services CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St AUTHORIZED REPRESENTATIVE Key West FL 33040 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD