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HomeMy WebLinkAboutItem I11 III BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting September 10, 2025 Agenda Item Number: It 2023-4455 BULK ITEM: No DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland N/A AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.s Task Order No. 2022- 83 for the Bidding and Construction Phase Services for the Noise Insulation Program(NIP) Group 2 and Design of Group 3 in the amount of$1,225,045.00. All project costs to be funded with FAA Grant #37-84 (90%) and Airport Operating Fund 404 (10%). ITEM BACKGROUND: The objective of this project is to reduce interior noise levels generated by exterior aircraft operations for neighboring residents whose homes qualify for the FAA-approved Noise Insulation Program. Qualification is based on the FAA-approved 14 CFR Part 150 Noise Compatibility Program and associated Noise Exposure Map, and pursuant to AIP Handbook Appendix R and other related federal requirements. PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement with Jacobs Project Management Company on February 16, 2022, approval of Jacobs Task Order 2022-44 for NIP Startup Tasks and Design of Phase 1 (Properties 1-17) on July 19, 2023, and approval of Jacobs Project Management Co.'s Task Order No. 2022-59 for the Bidding and Construction Phase Services for the Noise Insulation Program(NIP) Group 1. September 10, 2025, agenda concurrent requests: 1. Ratification and approval of FAA Grant 12-0037-084-2025; 2. Approval of Award of Construction Contract to Strong Tower Construction; 3. Approval of Jacobs Project Management Co Task Order No. 2022-83 for the Bidding and Construction Phase Services for the NIP Group 2 and Design of NIP Group 3. INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: New Task Order. 5322 STAFF RECOMMENDATION: Approval. DOCUMENTATION: Jacobs PSO 2022-83 -NIP Group 2 Bidding CA and Group 3 Design.pdf FINANCIAL IMPACT: Effective Date: Upon Executive Expiration Date: 912 days after execution Total Dollar Value of Contract: $1,225,045.00 (Airport Match $122,504.50) Total Cost to County: 0 Budgeted: Yes Source of Funds: FAA Grant#37-84 (90%) and Airport Operating Fund 404 (10%) 5323 MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date Upon Execution Task Order No. 2022 - 83 Client Project No. 404-630229-SC_00038 (37-84) Engineer Project No. EGM73 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"), dated February 24, 2022 ("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized — Noise Insulation Program (NIP) — Bidding and Construction Phase Services for NIP Group 2 and Design of NIP Group 3 Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of_18 _page(s). Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. X Firm Fixed Price of$ 1 225 045.00 N/A Other(Describe): �POE COUNTY ATTO N Y Schedule `�/'✓ . � Services may commence on Execution PE O J CA - �--m-°° Services will cease by 730 days Dates 8/20/25 Other (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA By By­ as Deputy Clerk Mayor/Chairman CONSULTANT: JACOBS PROJECT MANAGEMENT CO pw Y a iro ns mm Director ........ Jacqueline �; , n � By � .... -- Witness ROSS " " a a" xm Title P .... . File: MSTR APS—Monroe County Page 1 of 1 5324 EXHIBIT A F' '26 NIP Grant Sco a of Work Biddina and Construction Phase Services for NIP Grout)2 and Design of NIP Groura Consultant Team Chris Bowker, P.E., Jacobs Project Director Ryan Forney, Jacobs Senior Project Manager Deborah Murphy Lagos, DML&A Airport Noise Program Coordinator Heather Faubert, THC Property Owner Liaison Richard Sun, The Sun Group Principal Architect David Jones, P.E., Jones& Conde Principal Engineer Alan Hass, P.E., Landrum&Brown Acoustical Engineer Eric Seavey, P.E., Landrum&Brown Senior Acoustical Consultant Nico Navarette, Air Quest Environmental Environmental Consultant PROJECT MANAGEMENT OCTOBER f' 202 —,aEPTEMBER 30 2026 Task f-Pro"ect Mang ement Task f.f; Set lJ Pra bct—The CONSULTANT will prepare an individual Scope of Work document and Fee spreadsheet for the team and one each of the five subconsultants to facilitate preparation of subconsultant task orders. The CONSULTANT will prepare and distribute subconsultant task orders to each of the subconsultants. The CONSULTANT will conduct administrative tasks to set up the project in the corporate financial system, as required by corporate policy to manage the project. Task 1.2.' Mana e Subconsultants— The CONSULTANT will be responsible for the management of all subconsultants in their completion of all project tasks. This process includes all telephone and email communication and review of their document deliverables. Task 1,3.' Pre are Pro"bct /ravoicin — The CONSULTANT will review monthly sub-consultant invoices submitted by each of the subconsultants. Upon review and approval of the subconsultant invoices, the Consultant will prepare monthly invoices to submit to Monroe County. Upon payment from the County,the CONSULTANT shall make payments to each of the subconsultants as appropriate. Task / ' Revise /ntqrraa tion in the JC/P.' The CONSULTANT will provide support to Monroe County by reviewing the Joint Capital Improvement Program (JCIP) for implementation of the NIP and preparing revised project descriptions and dollar amounts for the JCIP as necessary. Task 1. ; Partici ate in Periodic Coordination /Prra ress Conference Calls — The CONSULTANT and subconsultants will participate in coordination/progress telephone and/or video conference calls(minimum of one call per month) during the duration of the Bidding and Construction of NIP Group 2 and Design of SCOPE OF WORK August 19, 2025 5325 FY'25 NIP Grant Scope of Work Page 2 of 18 NIP Group 3. The calls will be hosted by the CONSULTANT, and the duration of each call will be approximately 60 minutes. The CONSULTANT will invite the appropriate subconsultants, provide participation information, and prepare and distribute meeting minutes, if appropriate. In addition, the CONSULTANT will communicate with specific subconsultants on a weekly basis to keep the project running smoothly. Task I.61, Pre are for and Attend Ad-Hoc Cornnlittee Meetings—The CONSULTANT will coordinate with airport staff regarding reservation of the BOCC Meeting Room at the Harvey Government Center for each meeting and placement of newspaper advertisements for upcoming meetings. Prior to each meeting, the CONSULTANT will prepare an agenda package and a PowerPoint presentation. The CONSULTANT will attend meetings to present information on the status of the project and prepare meeting minutes.The FAA ADO and FAA Community Engagement Officer will be invited to attend these meetings. The Ad-Hoc Committee meets four times each year, typically on the first Tuesday of March, June, October, and December. This SOW includes preparation for and attendance at four meetings.The CONSULTANT will make four trips to Key West to attend the meetings in person. Task I.T Prepare and Present Pro"dct Q dates to the Client— The CONSULTANT will prepare periodic updates and provide the information to the Senior Director of Airports, or the Assistant Director of Airports, as directed by the Senior Director of Airports. The CONSULTANT will also prepare and submit AIP Project Status Summaries (quarterly reports) as required by the FAA for the duration of the implementation of the NIP Bidding and Construction of Group 2 and Design of Group 3. Task f, : Provide Information to tare Public— The CONSULTANT will provide information to the public regarding the Noise Compatibility Program(NCP),on behalf of Monroe County,answer telephone inquiries, meet with property owners, and email informational materials to interested residents. The CONSULTANT will provide information related to the Noise Exposure Maps (NEMs), Noise Compatibility Program (NCP), Noise Insulation Program (NIP), and the Ad-Hoc Committee to Monroe County for posting on the Key West International Airport website. Task 1,9 — Pre Kare and Submit FY'25 AIP Grar'at A Iication Following the Bid Opening for the Construction of NIP Group 2,the CONSULTANT will prepare the FY'25 grant application,which will include the following: 1. Construction of NIP Group 2, 2. Bidding and Construction Phase Services for Construction of NIP Group 2, and 3. Design of NIP Group 3. Task I.Q.I.-Develop FY 25 Qot7sultant Team Scope of Work and Budget—The CONSULTANT will develop the initial FY'25 Scope of Work narrative and Budget spreadsheet which will include the following projects: 1. Bidding and Construction Phase Services for Construction of NIP Group 2, and 2. Design of NIP Group 3. SCOPE OF WORK August 19, 2025 5326 FY'25 NIP Grant Scope of Work Page 3 of 18 The CONSULTANT will coordinate with all subconsultants to refine the Scope of Work as appropriate, and to populate the Budget spreadsheet. When this process has been completed to the satisfaction of all subconsultants, the CONSULTANT will prepare an unpopulated version of the spreadsheet to facilitate preparation of the Independent Fee Estimate (IFE). The CONSULTANT will provide the Scope of Work and unpopulated Budget Spreadsheet to the Deputy Director, Airport Finance &Administration, who will obtain an IFE. Following notification from the Deputy Director, Airport Finance & Administration, that the IFE has been completed, the CONSULTANT will transmit the populated Budget Spreadsheet to the Deputy Director, Airport Finance &Administration for comparison to the IFE. A general review standard used within the FAA and industry(AC 150/5100-14E,§2.14.3)is whether the total fee proposal is within i 10%of the IFE. If differences exceed t 10%, the Deputy Director, Airport Finance & Administration and the IFE preparer will review those areas with the CONSULTANT to determine if there is a misunderstanding of the scope of services or level of effort required to complete the work. Significant differences will be identified and documented by the CONSULTANT.The CONSULTANT will provide the documentation to the Deputy Director,Airport Finance&Administration,for consideration. If necessary,the CONSULTANT will revise the Budget Spreadsheet. Task 112.' / re are and Submit FY 25 AIP Grant Application —The CONSULTANT will prepare the FY'25 AIP Grant Application for funding of the following projects: 1. Construction of NIP Group 2, 2. Bidding and Construction Phase Services for Construction of NIP Group 2, and 3. Design of NIP Group 3. The Grant Application will be submitted to Monroe County electronically, for their transmittal to the FAA. In consultation with Monroe County, the CONSULTANT will address any questions that may arise regarding the grant application. The CONSULTANT will communicate with the FAA to respond to any questions and ensure that all required documentation is provided. Applications are typically submitted in early May(i.e., May 2025). Task 1.9.3; Prepare BOCC A eoda ftem_aummaries. In preparation for receipt of the FAA grant and award of the Construction Contract, the CONSULTANT will prepare a Task Order, including the final Scope of Work and Budget Spreadsheet. The CONSULTANT will coordinate with the NIP Group 2 Lowest Responsible/Responsive Bidder to obtain all documents needed for award of the contract.The CONSULTANT will prepare a draft Agenda Item Summary(AIS)for: 1. Ratification and approval of Federal Aviation Administration AIP Grant Agreement for Bidding, Construction, and Construction Phase Services for NIP Group 2 and Design of NIP Group 3, 2. Approval and Award of Bid and Contract to the Lowest Responsible/Responsive Bidder for Construction of NIP Group 2, and 3. Approval of the CONSULTANT's Task Order for Bidding and Construction Phase Services for NIP Group 2 and Design of NIP Group 3. The CONSULTANT will coordinate with the Deputy Director, Airport Finance &Administration to get the items on the BOCC agenda for the next regular meeting following receipt of the FAA grant. SCOPE OF WORK August 19,2025 5327 FY'25 NIP Grant Scope of Work Page 4 of 18 Task 1.10: Pre are atirt Submit FY"26 AIP Grant Pre-A leation — The CONSULTANT will prepare the FY'26 AIP Grant Pre-Application for funding of the Construction of NIP Group 3 and Design of Grace Lutheran School. The documents will be submitted to Monroe County electronically, for their transmittal to the FAA. In consultation with Monroe County,the CONSULTANT will address any questions that may arise regarding the grant pre-application. The CONSULTANT will communicate with the FAA to respond to any questions and ensure that all required documentation is provided. It is anticipated that the pre-applications will be submitted prior to November 1, 2025. Task 1.11: Close Out/'rrr' ef—The CONSULTANT will collect information / documentation (e.g., prime contract and subconsultant tasks orders) as needed to facilitate close-out of the FY'25 AIP grant. Monroe County will provide a spreadsheet showing payments made and reimbursements received from the FAA over the duration of the project. The Grant Close-out Report will be submitted to Monroe County electronically, for their transmittal to the FAA. In consultation with Monroe County, the CONSULTANT will address any questions that may arise regarding the Grant Close-out Report. The CONSULTANT will conduct administrative tasks, as required by corporate policy, to close out the project. GROUP 2 BIDDING AND CONSTRUCTION PHASE SERVICES OCT 1 2025-.,SEPT 30, 2026' Task 2 Conduct Bid Process for NIP Groyj2 2 Task 2.1: Perforin Contractor Outreach — The CONSULTANT will conduct research to identify (approximately 20) potential bidders.The CONSULTANT will prepare the text for a letter that will be distributed to the list of potential bidders.The CONSULTANT will prepare and mail the letters. Task 2.2:Obtarn A roars/to Aalvertr'se 9/ct—The CONSULTANT will prepare an agenda item for the BOCC requesting approval to advertise the bid for the construction of NIP Group 2. The CONSULTANT will coordinate with the Deputy Director,Airport Finance&Administration to get the item on the BOCC agenda for their regular meeting in January 2025. Task 2. : S'c/edute Sint O a1n The CONSULTANT will coordinate with the Monroe County Attorney's Office and the Purchasing Department to schedule the bid opening for the construction of NIP Group 2. Task 2,4: Pre are ai0'Advertisertient--The CONSULTANT will develop a bid advertisement notice(Notice of Request for Competitive Solicitation) for the construction of NIP Group 2 and provide it to the Monroe County Attorney's Office for advertising. The CONSULTANT will coordinate with the Monroe County Attorney's Office regarding dates for advertising the Notice of Request for Competitive Solicitation. Task 2.5: Pre are for arrd ConJuct Pre-Src1 Cora/erence aract Site Visit. — Consistent with the formal bid advertisement, the CONSULTANT will schedule a mandatory Pre-Bid Conference in Key West for contractors who are interested in bidding on the project.The CONSULTANT will reserve the BOCC Meeting Room at the Harvey Government Center for the meeting. The CONSULTANT will prepare a PowerPoint presentation for the Pre-Bid Conference. During the meeting, the CONSULTANT will review all aspects of the project including contractor minimum experience requirements, design documents, HazMat abatement/remediation, DBE participation requirements, Buy American requirements, unit prices, contractor deficiency point system, construction scheduling, and contractor expectations. The CONSULTANT will prepare a sign-in sheet to document attendance and take note of questions and SCOPE OF WORK August 19, 2025 5328 FY'25 NIP Grant Scope of Work Page 5 of 18 answers during the meeting. The CONSULTANT will prepare a summary of the meeting, including the questions and answers, and provide it to the CONSULTANT and the CONSULTANT for review. The CONSULTANT will prepare an Addendum documenting the Pre-Bid Conference and provide the Addendum to the Purchasing Department for posting online. A Site Visit of several "representative" properties will immediately follow the Pre-Bid Conference. Each Bidder is required to attend the Site Visit to gather data and conduct such explorations and tests as each Bidder deems necessary for the submission of a Bid.This will be the only time access to the properties will be provided.the CONSULTANT will schedule visits with the selected property owners.The CONSULTANT will accompany the Bidders on the Site Visit. Task 2,6: Assist with, Contractor Request for lrrforr atiorr arrd Pre are Sid Addenda — During the bid process, Monroe County will be responsible for all communication from contractors who are interested in bidding on the project.As directed by Monroe County,the CONSULTANT will provide answers to questions pertaining to the project relating to the design documents, schedule, specification and/or contractor requirements. All RFIs and responses will be formatted as Addenda by the CONSULTANT. The CONSULTANT will coordinate with the Monroe County Attorney's Office, Key West International Airport, and Monroe County Purchasing Department to obtain approval to issue Addenda. The Purchasing Department will post Addenda online.The CONSULTANT will prepare all Addenda that become necessary during the bidding process, pursuant to requirements contained in the Bid Documents. Task 2.7.- Attend Virtual Sid Ogenin — The CONSULTANT will coordinate with the Monroe County Purchasing Department to attend the virtual bid opening, as described in the bid advertisement. Task 2.5.° Revi + Bids arad Pre are Award Recorrrrnendatiron — Upon the opening of the bids, the CONSULTANT will conduct a detailed review of all bids and prepare a bid evaluation spreadsheet to document whether or not each Bid Proposal contained all required information and met all established requirements. After this review and evaluation the CONSULTANT will prepare a letter, addressed to the Senior Director of Airports, of contract award recommendation to the lowest, most responsive, and most responsible bidder. Task 2.9:Re-Bid NIP Grow —In the unlikely event that no responsive bids are received on April 15,2025, the project had to be re-advertised. Tasks 2.1 through 2.4 and 2.6 through 2.8 will have to be repeated. Task 3-Communicate and Coordinate with etqperfy Owners Prior to Construction et"NIP Groye 2 In preparation for construction, the CONSULTANT, the CONSULTANT will complete several Property Owner Pre-Construction Tasks including: Task .1:Schedule and Conduct Construction Orientation MpIting for Progettv Owners- In preparation for construction, the CONSULTANT will conduct a construction orientation meeting for the property owners and their tenants. Task ,1.1:Dev /o Conslrrrction Orientation—The CONSULTANT will prepare a NIP Construction Orientation Presentation for the property owners and their tenants which will provide a complete review of all NIP construction processes and procedures, anticipated schedules, safety requirements, and property owner responsibilities during the construction process. SCOPE OF WORK August 19, 2025 5329 FY'25 NIP Grant Scope of Work Page 6 of 18 Task 3.1,2: Schedule Orientation t eetin — The CONSULTANT will schedule the Construction Orientation Meeting and reserve the BOCC Meeting Room at the Harvey Government Center for the meeting. The CONSULTANT will prepare and transmit customized emails and text messages to each property owner (and tenants, if applicable) which informs them of the location, date and time the Construction Orientation Meeting will be conducted. Task 3.1,3:Conduct Construction Orientation Meeting—The Construction Orientation Meeting will be held in the BOCC Meeting Room at the Harvey Government Center. The CONSULTANT will attend and conduct the meeting. Task 3.2:Prepare, Distribute and Obtain Notices of Commencement—A Notice of Commencement(NOC) must be filed with Clerk of Court, and a recorded copy must be submitted to the City of Key West Building Department prior to first inspection, if the job valuation is$2,500 or more(FS Section 713.02(5)). The NOC must reflect any liens on the property (or no liens). The CONSULTANT will prepare a Notice of Commencement for each property.The NOC will be mailed to each property owner along with a stamped, self-addressed envelope for the property owner to return their NOC to the CONSULTANT. The CONSULTANT will work closely with the property owners to manage the signing, notarization, and return of this required legal document. The CONSULTANT will manage the receipt of NOCs by tracking them in the database and place a copy in the property owner's digital folder.The fully executed NOCs will be provided to the Construction Contractor for filing with the Clerk of Court prior to the start of construction. Task 3.3. Ntana e F"ro ert Owwner Construction tocuments- The CONSULTANT will be responsible for the daily management of all property owner construction documents including all design documents, as- built construction documents, legal documents, and construction schedule assignments. The CONSULTANT will be responsible for compiling and filing these documents in each property owner's digital folder, as well as in the Group 2 Construction digital folder. Task 4-Communicate and Coordinate with Contractor Prior to Construction of NIP Group2 Task 4 will occur over a 4-month period (November 2025 through February 2026), in preparation for the construction of NIP Group 2 properties. The CONSULTANT will complete several Pre-Construction Tasks including: Task 4.1:° Conduct Pre-Construction Conference and Field Measurement Visits following NTP- hermits— Following award of the construction contract, Monroe County will issue Notice-to-Proceed for pre- construction tasks, a Pre-Construction Conference and Field Measurement Visits will occur. Task 4.1.1: Schedule Pre-Construction Conference and Field Measurement Visits — The CONSULTANT will schedule a Pre-Construction Conference and Field Measurement Visits and notify the Contractor. The CONSULTANT will reserve the BOCC Meeting Room at the Harvey Government Center for the Pre-Construction Conference. The CONSULTANT will prepare and transmit customized emails and text messages to each property owner (and tenants, if applicable) that describes the purpose of the Field Measurement Visit and informs them of the date and time the Final Measurement Visit will be conducted at their property. SCOPE OF WORK August 19, 2025 5330 FY'25 NIP Grant Scope of Work Page 7 of 18 Task 4.1.2 Conduct lire-Construction Conference,— The CONSULTANT will prepare the NTP - Permits for signature by the Senior Director of Airports or his designee.the CONSULTANT will give the NTP—Permits to the Contractor at the Pre-Construction Conference and email a digital copy to the Contractor following the Conference. The CONSULTANT will prepare the meeting agenda to review project goals, property owner communication plan, review of acoustical scope of work, submittal requirements, scheduling and phasing of trades, workmanship requirements, progress payments, HazMat remediation, and final closeout documentation requirements. The CONSULTANT will conduct the Pre-Construction Conference, prepare a summary, and distribute the summary as appropriate. Task 4.1.3.°Conduct Field Measurement Visits—The CONSULTANT will attend Field Measurement Visits with the Contractor in each of the participating properties. This 60-minute visit at each property will include final measurements of all windows and doors, verification of finishes, colors, and styles, and if applicable, review of the HVAC installation process, HazMat abatement, and verification of property owner"pre-work" requirements. Task 4. : Review Product &bmittals Shop Drawings, and Construction chedule—The Contractor will transmit (approximately 20) Product Submittals, (approximately 18) Shop Drawings, and a Construction Schedule to the CONSULTANT.The CONSULTANT will review all Contractor Product Submittals and Shop Drawings for windows, prime entry doors, sliding patio doors, and associated construction materials that may be required. The CONSULTANT will review the Contractor's proposed schedule and provide comments to the Contractor as appropriate. The CONSULTANT will approve the Contractor's final proposed construction schedule for the NIP Group 2 project. Task 4.3:lNana e Contractor Sectrrit Sadcirr 7rar Westin —Prior to requesting the issuance of a NIP ID badge for an individual, the Contractor shall ensure that each badge applicant passes the required Criminal Background Check and Drug Testing requirements. No later than Thirty(30)days prior to the start of construction, the Contractor will be required to email their completed "Request for Issuance of NIP Construction Site ID Badge" forms to the CONSULTANT. The Contractor will also be required to email a copy of the 12-Panel Drug Test results on the requested personnel with the"Request for Issuance of NIP Construction Site ID Badge" form. The CONSULTANT will confirm receipt and review all NIP ID badge requests submitted by the Contractor. NIP ID badges are required for all Contractor staff to include employees, 1099 workers, subcontractors and suppliers. Following review and approval, the CONSULTANT will create and issue NIP Construction site ID badges. Task 4.4: - The CONSULTANT will review the HazMat Abatement tasks to be performed by the on-site HazMat Abatement Subcontractor during the abatement in each of the properties. In addition, The CONSULTANT will review and approve the HazMat Abatement Subcontractor's required worker HazMat abatement training and certifications, as well as proposed interior and exterior enclosure plans, as required by the NIP HazMat abatement specification. Task 4.5., Coordinate City of Fed` West Perrrrittsn process: -The CONSULTANT will update the bid set of specifications and drawings to include all bid addenda, clarifications and field changes noted at the contractor Field Measurement Visit. The CONSULTANT will provide the Contractor with the conformed specifications and drawings and digitally signed and sealed drawings for each of the (up to 10) NIP SCOPE OF WORK August 19,2025 5331 FY'25 NIP Grant Scope of Work Page 8 of 18 properties to assist in obtaining building permits from the City of Key West Building Department. The CONSULTANT will address any plan review comments issued by the City of Key West Building Department. Task 4,6: Manage.Contractor M6bilization - The CONSULTANT will be responsible for communication during the pre-construction period with all construction parties including General Contractor, subcontractors, product manufacturers, City of Key West, and Monroe County to manage and direct the construction mobilization process. The CONSULTANT will be on-site for two(2)days prior to the start of construction to manage the contractor mobilization process. This will include delivery coordination and scheduling. The CONSULTANT will conduct a review of all on-site window and door products to ensure compliance with specification requirements. Task 5—Manage Daily Construction and Abatement Activities of NIP Groy 2 During the Construction of NIP Group 2,the CONSULTANT will complete several daily construction-related tasks during a 93-day (approximately 13-week) construction period. The Notice to Proceed (NTP) for construction is scheduled for February 27,2026.The General Contractor has 93 calendar days to complete construction. Construction is scheduled for February 27 through May 30, 2025. The construction will take place Monday through Friday.These tasks will include the following: Task 5.1: Conduct Pre-Construction Conference following NTP - Construction — This Pre-Construction Conference will occur on the day prior to the start of construction.The CONSULTANT will prepare the NTP - Construction for signature by the Senior Director of Airports or his designee. The CONSULTANT will inform the Contractor of the date and location of the Pre-Construction Meeting. The CONSULTANT will give the NTP—Construction to the Contractor at the Pre-Construction Conference and email a digital copy to the Contractor following the Conference. The CONSULTANT will conduct the Pre-Construction Meeting to briefly review the construction of the participating properties, including construction schedule, and property owner communication plan. The CONSULTANT will prepare a summary of the Pre-Construction Meeting, and distribute the summary as appropriate. Task 5.2,° i ana e and Oversee Dail tin-Site Constnictidn -Throughout the entire 13-week construction period,the CONSULTANT will provide daily construction observation services and conduct field inspections to help ensure quality control. Task 52.l:Observe and lnSpect Construction Activities - Daily site visit tasks include reviewing materials before they are installed to ensure that they comply with the approved submittals, reviewing work covered by shop drawings to ensure that it complies with the Contract Documents, coordinating with the Contractor to ensure that all appropriate building permits have been secured, observing work in progress to verify that it meets the requirements and intent of the Contract Documents, issuing Deficiency Points, and assisting in the administration and completion of all necessary change orders. During the construction period, the CONSULTANT will conduct Construction Progress Meetings. In addition, the CONSULTANT will communicate with individual subconsultants as needed. SCOPE OF WORK August 19, 2025 5332 FY'25 NIP Grant Scope of Work Page 9 of 18 The CONSULTANT will also coordinate with the subconsultants to develop solutions to unforeseen conditions that may arise and will also provide all daily communication, as required, with the participating property owners with respect to schedules, work progress, and the scheduling of substantial and final completion inspections. The CONSULTANT will conduct Substantial Completion Inspections at each property and will prepare punch lists at the appropriate time for each property.The CONSULTANT will distribute the punch lists to the General Contractor for execution. The CONSULTANT will conduct Final Completion Inspections upon completion of all outstanding punch list items for each property. This inspection will include verification that all items identified on the punch list have been addressed, that all work has been performed in accordance with the Contract Documents and Specifications, and that the work meets project standards for workmanship and quality. The CONSULTANT will prepare a Certificate of Substantial Completion for each house which will be signed by an authorized representative of the Contractor and the CONSULTANT. The CONSULTANT will file the fully executed Certificates of Substantial Completion in the NIP Group 2 Digital File. Following the satisfactory completion of all Final Inspections, the CONSULTANT will prepare a Certificate of Substantial Completion for the project which will be signed by an authorized representative of the Contractor, the CONSULTANT, and the Sponsor. The CONSULTANT will obtain the Contractor's signature, and after signing,will obtain the signature of the Sponsor and file the fully executed Certificate of Substantial Completion in the NIP Group 2 Digital File. The CONSULTANT will be on-site for the entire 13-week construction period to observe the construction process and conduct field inspections. Task 5.2.2: Mann e Construction Documents - The CONSULTANT will be responsible for the preparation and administration of all daily construction documents including daily site reports, and photographs. During the entire pre-construction and construction period, the CONSULTANT and the CONSULTANT will establish and maintain files and records of all pertinent documents including submittals, shop drawings, schedules, Notices of Commencement, Requests for Information(RFI), Punch-lists, Certificates of Substantial Completion, Certificates of Final Completion, Requests for Change Orders (RFCO), Change Orders (CO), Payment Applications, construction meeting minutes, Notices of Termination, As-built Drawings, Warranty Packages, etc. The CONSULTANT will upload all Construction Documents to the NIP Group 2 Digital File. The NIP Group 2 Digital File will be managed by the CONSULTANT to ensure all pertinent and required documentation is organized and accessible. Task 5.2. . Review and process Contractor Pa rrrent ADDlications-The CONSULTANT will review applications for payment from the General Contractor to ensure that they agree with the materials received and stored, and the work completed. The CONSULTANT will also ensure the Payment Applications conform to the requirements outlined in the Project Specifications and Contract Requirements(Project Manual Volumes 1 and 2), including the following documentation: 1. Application for Payment, 2. Monroe County Affidavit and Partial Release of Liens, SCOPE OF WORK August 19,2025 5333 FY'25 NIP Grant Scope of Work Page 10 of 18 3. Waiver of Right to Claim Against Payment Bond from each Subcontractor and Supplier, 4. DBE Expenditure Report, 5. DBE Payment Certification from all DBE subcontractors, 6. Certified Payroll Reports for the Contractor and each Subcontractor. Following review and approval, the CONSULTANT will sign the Payment Application, transmit the fully executed Payment Applications,and all required backup documentation(e.g.,certified payroll, partial lien releases),to the Airport Finance Office, and include it in the NIP Group 2 Digital File. Task 5.1 Mana e and Oversee On-Site HazMat Abatement—During the period when HazMat Abatement is taking place,the CONSULTANT will be responsible for overseeing the HazMat abatement process. Two (2) houses in Group 2 contain ACM, and three(3) houses contain lead-based paint. Before the initiation of the asbestos abatement and/or lead remediation process at each property (that requires abatement), the CONSULTANT will provide a visual inspection of the secured work area, worker safety suits and respirators, HEPA Vacuum and HEPA air filter location and initial readings, interior and exterior enclosure construction, and wall cut areas. Throughout the entire abatement process, the CONSULTANT will conduct a visual inspection of all abatement / remediation activities and conduct ambient air monitoring during abatement activities. Upon completion of the HazMat abatement process in each property, the CONSULTANT will provide a visual inspection of interior / exterior enclosure deconstruction, worker decontamination, and HazMat waste collection. The CONSULTANT will give final clearance for the entry of any General Contractor non-abatement staff. The CONSULTANT will obtain copies of notices filed with the Florida Department of Environmental Protection, all project information logs, exposure logs, air monitoring results reports/logs, HazMat waste disposal records, worker's release forms, and any other relevant documentation from the HazMat Abatement Contractor and provide digital copies to the CONSULTANT for inclusion in the NIP Group 2 Digital File. Task 5A., Team So oat area Site Visits - Throughout the entire 13-week construction period, the CONSULTANT will provide management oversight of the construction and abatement.The CONSULTANT will be present at periodic on-site inspections. During the construction period, particular subconsultants will provide up to five separate project site visits. Each site visit will consist of up to 12 hours at the project locations. During construction, particular subconsultants will be available for up to 12 hours per week to confer with the CONSULTANT, respond to contractor RFI's, evaluate necessary field changes, rough opening repairs, and provide necessary architectural, mechanical, and electrical support for the construction process. The CONSULTANT will prepare signed and sealed drawings and details for the repair of unforeseen existing conditions which would prevent the proper installation of replacement windows and/or doors. Such unforeseen conditions are due to age-related deterioration of structural members to which the replacement windows and/or doors are to be anchored. Task 6_ Conduct Post-Constr°uctiog Acoustical Testing,arid Analysis of NIP GrDyj2 2 A pre-modification noise audit was conducted at eight(8)of the ten (10) homes.Those eight(8) homes will be included in the post-construction noise audit. SCOPE OF WORK August 19,2025 5334 FY'25 NIP Grant Scope of Work Page 11 of 18 Task 6.f: Schedule lost-Construction.Acoustical Testin -The CONSULTANT will prepare an email and text message that describes the acoustical testing. The CONSULTANT will prepare the schedule for the testing for each property. The CONSULTANT will prepare and transmit customized emails and text messages to each property owner (and tenants, if applicable) that informs them of the date and time the Post-Construction Acoustical Testing will be conducted at their property. Task 6.2: Conduct host-Construction Acoustical Testin - The CONSULTANT will conduct a post- modification noise audit at eight (8) of the NIP Group 2 properties. The CONSULTANT will perform acoustical testing on the properties to measure the noise level reduction (NLR) in representative rooms.The acoustical measurements will be used to verify the noise level reduction achieved by the acoustical modifications. The noise level reduction (NLR) measurements essentially consist of placing a loudspeaker outside each of the rooms that will be measured.The electrical signal of a pink noise source is fed through the amplification/loudspeaker system and is filtered to simulate aircraft noise. The CONSULTANT will measure the average interior sound level within the room and the sound level directly outside each exterior element (i.e., doors, windows, and walls). An overall NLR will be mathematically computed based on the measured test data and the acoustical conditions of each room. Equipment required to conduct the testing includes but is not limited to:(1)a specialized field monitoring kit that includes a signal generator, amplifier, and an equalizer to produce a noise source on the exterior of the structure, and (2) portable sound level meters to record the exterior and interior sounds levels in all habitable rooms. Task 6. : ,Anal e Acoustical Measurements - The CONSULTANT will provide a complete laboratory analysis of all collected acoustical measurements from each of the properties, including external source spectrum analysis, noise modeling analysis, interior DNL and a noise level reduction (NLR) resulting from the addition of NIP acoustical modifications. Pre-modification measurements will be compared with post- modification measurements to document the achieved increase in NLR, and as a check on quality control. This data will verify that the acoustic modification treatments provided a minimum 5-decibel reduction. An overall NLR will be mathematically computed based on the measured test data and the acoustical conditions of each room. All tests will be conducted in accordance with the FAA Advisory Circular (AC) 150/5000-96 "Guidelines for Sound Insulation of Structures Exposed to Aircraft Noise" and SAE Aerospace Recommended Practice 6973"Aircraft Noise Level Reduction Measurement of Building Facades". Task 6,4: Prepare Report of l=indin , - Based on a detailed analysis of all collected acoustical measurements,the CONSULTANT will prepare a report summarizing the NLRs and interior DNLs achieved as a result of the NIP acoustic modifications.The results will be published in a Final Acoustical Test Report. The Final Acoustical Test Report for NIP Group 2 will be included in NIP Group 2 Digital File and the Grant Close-out Report. Tasty 7—Close-out Construction of NIP Grou Task 7.1:De-Mobilize Construction Site-The CONSULTANT will manage de-mobilization of the Contractor during a two (2) day period on site, immediately after the completion of all construction, including the removal of all materials and tools. "Task 7.2, Process Construction Closeout Documents, - The CONSULTANT will compile construction closeout documents including (but not limited to): SCOPE OF WORK August 19, 2025 5335 FY'25 NIP Grant Scope of Work Page 12 of 18 1. Certificates of Final Completion for each property, 2. Certificate of Substantial Completion for the project, 3. Test& Balance Reports,for properties with HVAC modifications, 4. Air Monitoring Reports,for properties with ACM Abatement, 5. HazMat Post Job Submittal 6. Payment Applications, 7. Change Orders, and 8. As-Builts Drawings. Task 7.3: P are istribcrte Ottain and Pile Notices of Termination- Pursuant to Section 713.13 of the Florida Statutes,to correctly terminate the Notice of Commencement, a Notice of Termination must be filed with and recorded by the Clerk of Court. the CONSULTANT will prepare a Notice of Termination for each property, which will then be emailed to each property owner and the CONSULTANT. The CONSULTANT will work closely with the property owners to manage the signing, notarization, and return of this required legal document. The CONSULTANT will manage the receipt of Notices of Termination by tracking them in the database and place a copy in the property owner's digital folder. The fully executed Notice of Termination for each property, along with a fully executed copy of the Contractor's Affidavit and Final Release of Liens, will be submitted to the Clerk of Court for filing and recording by the CONSULTANT following the completion of construction. Task 7,41 Assess Construction Process - The CONSULTANT will discuss construction performance and achievements, including the adequacy of technical specifications, required specification revisions, construction process evaluation of sequencing and methodology, evaluation of the predicted versus the actual costs for modifications, change orders, contract schedule compliance and full cost accounting including bid cost and Unit Price request evaluation. GROUP 3 DESIGN OCTOBER 1 2025»FEBRUAVRY 28 2026 Task 8—Communicate and Coordinate with Owners of NIP Ga oar 3 Properties The CONSULTANT will communicate and coordinate with property owners of properties eligible to participate in NIP Group 3, as appropriate. Task 8.1: Notify Pro ert Owners of EligibititZ for NIP Group3—All ten (10) owners of the residential units designated NIP Group 3 will be notified of their eligibility to participate in the NIP and invited to attend a Property Owner Orientation meeting. The CONSULTANT will prepare an individual customized Letter for each of the owners of the ten (10) properties eligible to participate in NIP Group 3 to inform the property owners of their eligibility and invite them to the orientation meeting. The CONSULTANT will prepare and distribute the Letters and NIP Pact Shee(to each NIP Group 3 property owner. The CONSULTANT will prepare an EXCEL spreadsheet containing the name and mailing address of each property owner for use in customizing the documents and preparing mailing labels. Task 8,2 - In preparation for the design survey, pre-construction acoustical testing, and hazardous material inspection, a program orientation SCOPE OF WORK August 19, 2025 5336 FY'25 NIP Grant Scope of Work Page 13 of 18 meeting will be conducted for the owners of the ten(10)NIP Group 3 properties. Property owner attendance at the Property Owner Orientation Meeting (either in person or virtually) is mandatory. The CONSULTANT will review and revise the PowerPoint presentation(previously prepared for NIP Groups 1 and 2)for the Property Owner Orientation Meeting for NIP Group 3. The CONSULTANT will conduct the Property Owner Orientation Meeting for owners of NIP Group 3 properties. The Property Owner Orientation Meeting will be held at the Harvey Government Center in the BOCC Chambers, so property owners have the option of attending virtually via Monroe County's Zoom.A Monroe County TV/Multimedia Manager will be needed to facilitate the virtual meetings. The CONSULTANT will provide signage to direct property owners to the meeting room. The tiro,petty Owner Interest Fora will be distributed to attendees at the Orientation Meeting. Owners who are interested in participating in the NIP will submit their Biro ert Omer fntr rest Ftanr at the conclusion of the meeting. For those attending the Orientation Meeting via Zoom, the CONSULTANT will email the ProLwrtk Owner tntarest Form to the property owners. The CONSULTANT will prepare a digital Pro raM Orientation Notebook(containing all Program Orientation PowerPoint slides and sample copies of legal documents)on a flash drive to be provided to each property owner that attends the Orientation Meeting. Tasty 9 Conduct Orr-site test n Surges for t41P Group Properties rties On-site design surveys will be conducted at the ten(10)Group 3 properties to document existing conditions and to collect pertinent data as a basis for treatment recommendations, construction detailing, and to develop the Acoustic Design Packages. Task 9.1: Conduct-Code Research—The CONSULTANT will review the latest building code requirements for bedroom egress window, safety glazing, smoke alarms, ventilation, pool alarm, pool grounding, etc., as it applies to the work. Task 9.Z.° tyre are Qesi n ,Starve Tdrn Fates —The CONSULTANT will set up necessary templates for collection of existing information during the Design Surveys. The templates will be prepared in advance of the Design Surveys for the ten (10) Group 3 properties. Task 9.3.-Schedule On-site Crest n Sttrve s-The CONSULTANT will schedule Design Surveys with each owner of the ten (10) NIP Group 3 properties. Task 9- :' ®ocurnert FxFtrrr Conditirrrrs - The CONSULTANT will perform the following tasks at each property: • verify overall building geometry • take interior photographs of all rooms • document interior dimensions and floor plan layout • verify existing window types, sizes, and locations • verify existing door types, sizes, and locations • verify existing heating/cooling system types • verify electrical service • identify and document pre-existing building deficiencies which may affect noise insulation improvements. SCOPE OF WORK August 19, 2025 5337 FY'25 NIP Grant Scope of Work Page 14 of 18 The CONSULTANT will be responsible for conducting an on-site design survey at each of the ten(10) NIP Group 3 properties to document existing conditions and to collect pertinent data as a basis for treatment recommendations, construction detailing, and to develop the Acoustic Design Packages. Following completion of the on-site design survey The CONSULTANT will develop CAD floorplan drawings for each of the ten (10) NIP Group 3 properties. Task 10—Deno Cesi rt Documents for NIP,Groyj2 3 Partici an In preparation for the bid and construction of the acoustical improvements to NIP Group 3 properties, the CONSULTANT will complete the following design tasks for each property: Task 10.1: Review Products - The CONSULTANT will conduct a thorough review of all required project products to include: • Acoustical Windows(including STC criteria establishment) • Acoustical Swinging Prime Doors (including STC criteria establishment) • Acoustical Sliding Glass Patio Doors (including STC criteria establishment) • Heating/Air Conditioning systems • Electrical components The CONSULTANT will review the selected products and provide comments as appropriate. Task 10,2:Deve/o Acoustic s esr n/ acka es-Using the information collected during the Design Survey, the CONSULTANT will be responsible for the development of Acoustic Design Packages for NIP Group 3 properties. The Acoustic Design Package will contain a CAD generated floor plan for each individual residence and will include: • General and Special Requirements • Contractor General Notes • Homeowner Requirements • Schematic Architectural Drawings • Schematic Mechanical/Electrical Drawings • Replacement Door and Window Schedules Task 11 Conduct Pre-Construction Acoustical Testing and Analyze,Data Task 11.1: Schedule lire-Construction Noise Testing - The CONSULTANT will be responsible for scheduling all pre-construction acoustical testing appointments, as well as communicating the testing requirements to the property owners. Task 13.2: Conduct lire-Construct/on Acoystfcat Testin - The CONSULTANT will conduct a pre- modification noise audit of the ten (10) NIP Group 3 properties. Measurements will be used to verify the necessity for modifications identified during the design process. Pre-modification data will be compared with post-modification measurements to document the achieved increase in noise reduction,and as a check on quality control. Equipment required to conduct the testing includes but is not limited to: (1) a specialized field monitoring kit that includes a signal generator, amplifier, and an equalizer to produce a noise source on the exterior of SCOPE OF WORK August 19, 2025 5338 FY'25 NIP Grant Scope of Work Page 15 of 18 the structure, and (2) portable sound level meters to record the exterior and interior sounds levels in all habitable rooms. Task 11.1 Analyze Acoustical Measurements — The CONSULTANT will review and analyze the pre- construction noise testing data to determine the measured NLR and interior DNL in each unit prior to the addition of NIP acoustic modifications. In addition, to ensure conformance with FAA guidelines, the CONSULTANT will model the anticipated noise reduction in these units to ensure that a minimum five (5) dB NLR will be achieved by the proposed NIP design modifications. Task 11.4: Rre are Re oft of Findin s — Based on a detailed analysis of all collected acoustical measurements, the CONSULTANT will prepare a report summarizing the results of the pre-construction acoustical testing. The results will be published in a Pre-Construction Acoustical Test Report and will be included in the NIP Group 3 Digital File and the Grant Close-out Report. Task 12' `onduct Hazardous Material lrrs ectrorrs for NIP GroY2 3 eLo ertles Testing of the ten (10) NIP Group 3 properties must be completed to determine if hazardous materials are present in samples.The CONSULTANT will be responsible for conducting a hazardous material inspection of the ten (10) NIP Group 3 properties. Task 12.1:,Schedule On-site HazMat Testing The CONSULTANT will schedule HazMat testing with each property owner. Task 12. . Conduct lies ections and Collect Samples-The CONSULTANT will collect physical samples to test for the presence of asbestos and will use a handheld XRF analyzer to test for the presence of Lead- Based Paint(LBP).The areas tested will only include areas that might be disturbed during NIP construction. XRF sampling will be conducted on every interior and exterior wall where doors and/or windows will be replaced. Depending on the scope of work included in the Acoustic Design Package for each house, the CONSULTANT will identify locations where samples should be collected.The locations will be indicated on a copy of the floor plan for each house. Some properties may require HVAC modifications which could include removal & infilling of"through-wall" portable air conditioning units, the cutting & repair of walls and/or ceilings, the addition of new soffits for ductwork and modifications to the electrical panel. Depending on the final NIP acoustic design scope of work,the CONSULTANT will collect additional samples. Once the required samples have been collected in each house, the CONSULTANT will infill all holes, penetrations, and surface blemishes to ensure interior and exterior aesthetic integrity. The CONSULTANT will submit all samples collected to test for the presence of asbestos to a licensed laboratory for analysis of the presence and amount of asbestos containing materials (ACM). Task 12.3:Dove )p Individual Re ports for ACtt�and LSR fdr each 'ro er1 - Based on a detailed analysis of all collected samples, the CONSULTANT will prepare an AClla^i lMect/orgy Report and a LBP lnS e�ctio Report for each property,which will determine what surfaces in NIP Group 3 properties will require asbestos and/or lead paint abatement/remediation during the construction process. Following completion of the reports, the CONSULTANT will email a copy of the reports to each respective property owner. SCOPE OF WORK August 19,2025 5339 FY'25 NIP Grant Scope of Work Page 16 of 18 Task 113—Review Prol2osed Acoustical M!odfffcatlons wftla Owners of NIP Group 3 Pro ertfes The CONSULTANT will meet with each of the owners of the ten (10) NIP Group 3 properties to review documents related to their participation. Property owner attendance at their Design Review Meeting is mandatory. Attendance is preferred in person, however, for out-of-town property owners, virtual meetings will be arranged. Task 13, Owners- The CONSULTANT will schedule appointments with the owners of the ten (10) NIP Group 3 properties to present the Acoustical Design Packages and review legal documents. Task 13.2; Pre are Design review Presentation and Handouts — The CONSULTANT will prepare a presentation for property owners describing the Acoustic Design Package and property owner options, and print hard copies of each Acoustic Design Package (Architectural Floor Plan, F_lectrlcal Floor Plan, and Mechanical floor Plan), Door and WindoSSchedule, and Door and MrM ingow t3lass O trans Sheet to be reviewed with and signed by each of the owners of NIP Group 3 properties. Task 13.3. fevlew Acoustlo C7esl ra Packa es with Pro ert Owners—The CONSULTANT will review the proposed Acoustic Design Package with each of the owners of the ten (10) NIP Group 3 properties, on site in Key West and explain all treatment recommendations and product selections such as color, style, and material. Issues arising from property owners' refusal of proposed treatments will be addressed according to program policies. Task 13'.4:Review Le al Documents with, onertv owners- During the meeting, the CONSULTANT will review the legal documents with each of the owners of the ten (10) NIP Group 3 Properties and answer property owner questions regarding the legal documents as well as the upcoming NIP process and schedule. Task 13,r° lncor grate Desr n Selections into Final Acoustic Desl n Packages & QevLlop Final Lonstruction Drawings—Based upon the final product selections made by the Property Owner at the Design Review Meeting, the CONSULTANT will update the final Acoustic Design Packages for the ten (10) NIP Group 3 properties.The CONSULTANT will develop a complete set of final construction drawings that meet all FAA requirements and the requirements of the Florida Building Code and local authorities. The final Bid and Permit Drawings will contain all information necessary to be used for the formal bid process and to obtain a separate building permit for the construction of noise insulation improvements at the ten (10) NIP Group 3 properties. Task 14—Revise eMject Manual Volumes I through 5 for NIP Group 3 Properties Task 14.1: Pre are Pro"ect Manual Volumes 1 through 5 —The CONSULTANT, will revise the Project Manual Volumes 1 through 5 developed for NIP Groups 1 and 2,for the ten (10) NIP Group 3 properties. Task 14.2: Develop C'onstructron Cost Estimate- Upon completion of the design documents for the ten (10) NIP Group 3 Properties, the CONSULTANT an opinion of probable construction costs (OPCC). Task 14.3:Provide;graft Project Manual Volume 1 to Monroe Count Attorne The CONSULTANT will electronically transmit the Project Manual to the Monroe County Senior Assistant County Attorney for review and approval. The CONSULTANT will review any changes required by the Senior Assistant County Attorney and incorporate them into the final Project Manual. SCOPE OF WORK August 19, 2025 5340 FY'25 NIP Grant Scope of Work Page 17 of 18 Task :1 . : Provide EleclLonic Copies of the P,roiect Manuals Volumes 1- to the FAA and Purchaser - As soon as the Project Manuals(Volumes 1-5) are finalized,the CONSULTANT will provide one complete electronic set of documents to the FAA Orlando ADO Program Manager for review and comment. The CONSULTANT will coordinate with the FAA Program Manager regarding any comments. Prior to the bid advertisement, the CONSULTANT will provide one complete electronic set of documents to the Monroe County Purchasing Department for the bid process. ASSUMPTIONS: • Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information/data provided by the Client or other third parties without independent verification. Additional effort by Consultant due to invalid data or information provided by the Client or other third-parties, may entitle Consultant to additional Compensation. • The Parties agree that Consultant shall be appointed as Client's representative for the limited purpose of performing any bid or procurement services under the contract and shall have no liability associated with the services procured by Consultant on the Client's behalf. Such services shall be performed under the Client's direction and in accordance to such forms, terms and conditions, or modifications or revisions to same as the Client may in its sole discretion at any time instruct Consultant to use. All services shall be carried out in accordance with the procedures mutually agreed upon by the Client and Consultant. • The presence or duties of Consultant's personnel at a construction site, whether as onsite representatives or otherwise,do not make Consultant or Consultant's personnel in any way responsible for those duties that belong to Client and/or the construction contractor or other entities, and do not relieve the construction contractor or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work. Consultant and Consultant's personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of the construction contractor(s) or other entity or any other persons at the site except Consultant's own personnel. The presence of Consultant's personnel at a construction site is for the purpose of providing to Client a greater degre of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). Consultant neither guarantees the performance of the construction contractor(s) nor assumes responsibility for construction contractor's failure to perform work in accordance with the construction documents. • Any review by Consultant of design prepared by a third- party shall be for general conformance with the design intent, drawings and specifications but not a complete review of all design details and calculations. The Designer and their design professionals shall remain responsible for the accuracy SCOPE OF WORK August 19,2025 5341 FY'25 NIP Grant Scope of Work Page 18 of 18 and completeness of their design and construction documents. Consultant does not assume any liability for work product(s)prepared by third parties,including but not limited to design and related work and makes no representation or warranty regarding same. Consultant will reasonably rely upon the accuracy, and completeness of the information/data provided by the Client or other third parties. • Consultant shall at no time take title, risk of loss or ownership of any hazardous substances. Client recognizes that Consultant assumes no risk and/or liability for hazardous substances encountered while performing any services associated with such hazardous substances. • Recommendations by Consultant to Client for periodic construction progress payments to the construction contractor(s) will be based on Consultant's knowledge, information, and belief from selective sampling that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by Consultant to ascertain that the construction contractor(s) have completed the work in exact accordance with the construction documents; that the final work will be acceptable in all respects; that Consultant has made an examination to ascertain how or for what purpose the construction contractor(s) have used the moneys paid; that title to any of the work, materials, or equipment has passed to the Client free and clear of liens, claims, security interests, or encumbrances; or that there are no other matters at issue between the Client and the construction contractors that affect the amount that should be paid. SCOPE OF WORK August 19, 2025 5342 5343 Ln r4ni .......... ........... - - - - - 0 0o 0 0 0 o a . . . . . . 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O LL W ap z O G 3 m 10 a W f� x o yi O U c Vo N C I l9 9 C 00 C h W U m V �. ♦+ u ? c o o « — c m C c w o v v n w u V n m z m a Z u v QjkN ...... a a. ° Ya o n m � c c � 'Cb v: e p^II Ln N 1 lC F- NW Ci �y LL 5348 AC . CERTIFICATE OF LIABILITY INSURANCE 05/28/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LIC #0437153 1-212-948-1306 CONTACT NAME: Marsh Risk & Insurance Services PHONE FAX CIRTS Support@jacobs.com A/C No Ext: A/C,No: 1-212-948-1306 E-MAIL 633 W. Fifth Street ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Los Angeles, CA 90071 USA INSURERA: ACE AMER INS CO 22667 INSURED INSURER B: INDEMNITY INS CO OF NORTH AMER 43575 Jacobs Project Management Co. INSURER C C/O Global Risk Management INSURERD: 555 South Flower Street, Suite 3200 INSURERE: Los Angeles, CA 90071 USA INSURERF: COVERAGES CERTIFICATE NUMBER: 752000346 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD MM/DD A X COMMERCIAL GENERAL LIABILITY HDO G48977145 07/01/25 07/01/26 EACH OCCURRENCE $ 1,000,000 � OCCUR DAMAGE TO CLAIMS-MADE PREMISES(Ea occurrence) ccurrence) $ 500,000 X CONTRACTUAL LIABILITY MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 1,000,000 X POLICY❑ PRO ❑ LOC PRODUCTS-COMP/OPAGG $ 1,000,000 JECT OTHER: $ A AUTOMOBILE LIABILITY ISA H11371504 07/01/25 07/01/26 COMBINED SINGLE LIMIT $ 1,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED AP Ibtt. PROPERTYDAMAGE AUTOS ONLY AUTOS ONLY By _ �„ m Per accident) $ v DATE- L.2 8.��2 $ UMBRELLALIAB OCCUR WA W4`t`", �"' EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ B WORKERS COMPENSATION WLR C72792919 (AOS) 07/01/25 07/01/26 X STATUTE EERH AND EMPLOYERS'LIABILITY Y/N 1,000,000 A OFFICE PREMBR/PARTNER/EXECUTIVE � N/A SCF C72792920 (WI) 07/01/25 07/01/26 E.L.EACH ACCIDENT $ OFFICE ory in NH)EXCLUDED? * 07/01/26 1,000,000 A (MandatoryinNH) WCU C72792932 (OH) 07/O1/25 E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A PROFESSIONAL LIABILITY EON G21655065 016 07/01/25 07/01/26 PER CLAIM/PER AGG 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) OFFICE LOCATION: Jacksonville, FL 32202. PROJECT MGR: Ryan Forney. CONTRACT MGR: Jack Renton. SENIOR CONTRACT MGR: Christopher Bowker. RE: Monroe County Airports - General Consulting Services Master Agreement with Jacobs Project Management Company for Professional Services at Key West International Airport and The Florida Keys Marathon International Airport. SECTOR: Public. The Monroe County Board of County Commissioners, its employees and officials are added as an additional insured for general liability & auto liability as respects the negligence of the insured in the performance of insured's services to cert holder under contract for captioned work. *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe County Board of County Commissioners THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street AUTHORIZED REPRESENTATIVE �� Key West, FL 33040 / — USA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 5349 Cert_Renewal 752000346 DATE SUPPLEMENT TO CERTIFICATE OF INSURANCE 05/28/2025 NAME OF INSURED: Jacobs Project Management Co. Additional Description of Operations/Remarks from Page 1: LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* Additional Information: *$2,000,000 SIR FOR STATE OF: OHIO SUPP(05/04) 5350 4 NOTICE TO OTHERS ENDORSEMENT - SCHEDULE - EMAIL ONLY Named Insured Jacobs Solutions Inc. Endorsement Number 8 Policy Symbol Policy Number Policy Period Effective Date of Endorsement HDO G48977145 07/01/2025 To 07/01/2026 Issued By(Name of Insurance Company) ACE American Insurance Company Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. A. If we cancel the Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium, we will endeavor, as set out below, to send written notice of cancellation, via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the "Schedule"). You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: i. The beginning of the Policy period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us; and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685 (01/11) Page 1 of 2 5351 All other terms and conditions of the Policy remain unchanged. Authorized Representative ALL-32685 (01/11) Page 2 of 2 5352 7 NOTICE TO OTHERS ENDORSEMENT- SCHEDULE - EMAIL ONLY Named Insured Jacobs Solutions Inc. Endorsement Number 2 Policy Symbol Policy Number Policy Period Effective Date of Endorsement I SA H 11371504 07/01/2025 TO 07/01/2026 Issued By(Name of Insurance Company) ACE American Insurance Company Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. A. If we cancel the Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium, we will endeavor, as set out below, to send written notice of cancellation, via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the "Schedule"). You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: i. The beginning of the Policy period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us; and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685(01/11) Page 1 of 2 5353 All other terms and conditions of the Policy remain unchanged. r Authorized Representative ALL-32685(01/11) Page 2 of 2 5354 Workers'Compensation and Employers' Liability Policy Named Insured Endorsement Number JACOBS SOLUTIONS INC. 555 S. FLOWER STREET SUITE 3200 Policy Number LOS ANGELES CA 90017 Symbol: WLR Number:C72792919 Policy Period Effective Date of Endorsement 07-01-2025 TO 07-01-2026 07-01-2025 Issued By(Name of Insurance Company) ACE AMERICAN INSURANCE COMPANY Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. NOTICE TO OTHERS ENDORSEMENT — SCHEDULE — EMAIL ONLY A. If we cancel this Policy prior to its expiration date by notice to you or the first Named insured for any reason other than nonpayment of premium, we will endeavor, as set out below, to send written notice of cancellation, via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the "Schedule"). You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: L The beginning of the Policy period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us; and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. All other terms and conditions of this Policy remain unchanged. This Endorsement is not applicable in the states of AZ, FL, ID, ME, NC, NJ, NM,TX and WI. WC 99 03 68(01/11) Page 1 5355 Authorized Representative WC 99 03 68(01/11) Page 2 5356 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured Endorsement Number Jacobs Solutions Inc. Policy Symbol 7 Policy Number Policy Period Effective Date of Endorsement EON I G21655065 016 07/01/2025 to 07/01/2026 07/01/2025 Issued By(Name of Insurance Company) ACE American Insurance Company NOTICE TO OTHERS ENDORSEMENT—SCHEDULE A. If We cancel or non-renew the Policy prior to its expiration date by notice to You for any reason other than nonpayment of premium, We will endeavor, as set out below, to send written notice of cancellation or non-renewal via such electronic or other form of notification as We determine, to the persons or organizations listed in the schedule that You or Your representative provide or have provided to Us (the Schedule). You or Your representative must provide Us with both the physical and e-mail address of such persons or organizations, and We will utilize such e-mail address and/or physical address that You or Your representative provided to Us on such Schedule. B. The Schedule must be initially provided to Us within 30 days after.. i. The beginning of the Policy Period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy Period commences. C. The Schedule must be in a format that is acceptable to Us and must be accurate. D. Our delivery of the notification as described in Paragraph A of this endorsement will be based on the most recent Schedule in Our records as of the date the notice of cancellation or non-renewal is mailed or delivered to You. E. We will endeavor to send or deliver such notice to the e-mail address or physical address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation or non-renewal date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation or non- renewal of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation or non-renewal to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon Us, Our agents or representatives, will not extend any Policy cancellation or non-renewal date and will not negate any cancellation or non-renewal of the Policy. G. We are not responsible for verifying any information provided to Us in any Schedule, nor are We responsible for any incorrect information that You or Your representative provide to Us. If You or Your representative does not provide Us with a Schedule, We have no responsibility for taking any action under this endorsement. In addition, if neither You nor Your representative provides Us with e-mail address and/or physical address information with respect to a particular person or organization, then We shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. With respect to this endorsement Our, Us or We means the stock insurance company listed in the Declarations, and You or Your means the insured person or entity listed in Item 1 of the Declarations page. All other terms and conditions of this Policy remain unchanged. MS-36362 (04/19) 9XOHN J.�LUPICA. President Authorized Representative 5357