HomeMy WebLinkAboutFY2025 1st Amendment 08/20/2025 GVS COURTq°
o: A Kevin Madok, CPA
-
�o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida
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DATE: September 5, 2025
TO: Ammie Machan, Administrative Assistant
Tourist Development Council
FROM: Liz Yongue, Deputy Clerk
SUBJECT: August 20, 2025 BOCC Meeting
The following item has been executed and added to the record:
DI I Ist Amendment to Agreement with Key West Tourist Development Association,
Inc. for Fantasy Fest to correct a scrivener's error in the expiration date of the Agreement.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
AMENDMENT (1st AMENDMENT) TO AGREEMENT
THIS AMENDMENT to Agreement dated this 12 day of �2025, is entered into by
and between the Board of County Commissioners for Monroe Co ntf ty, on behalf of the Tourist
Development Council, and Key West Tourist Development Association, Inc., (Event Contractor).
WHEREAS, there was an Agreement entered into on September 11, 2024 between the
parties, awarding $40,000 to Grantee for the Pre-Promotion of Fantasy Fest ("Event") in
October 2025; and
WHEREAS, it has become necessary to revise the termination date within the Agreement to
November 29, 2025 to allow submission of invoices due to a scrivener's error within the original
expiration date; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amend Agreement as follows:
1. 4 Invoicing: Event Contractor agrees to submit all invoices and supporting documentation
as required by the County Clerk's rules and policies no later than November 29, 2025 unless the
date of the event is amended upon written approval of the Fishing Advisory Committee and TDC
Director. Event Contractor shall not be reimbursed nor will Event Contractor's vendors be paid
directly for any invoices received by the County after November 29, 2025 unless the date of the
event is amended upon written approval of the Fishing Advisory Committee and TDC Director, and
the County shall not be obligated to pay for any services provided by Event Contractor under this
agreement if documentation as noted above is not received on or before this reimbursement deadline
date by the TDC administrative office. To be eligible for reimbursement, the request for
reimbursement and supporting documents (checks, invoices, credit card statements, bank
statements, etc.) must show that the items were paid for directly by the same entity named on the
agreement with the County. For clarification on reimbursements, please refer to the reimbursement
packet provided to you upon execution of your funding agreement.
2. 5. Expiration of Agreement: This agreement expires November 29, 2025 and the County
shall not be obligated to pay for any services provided by Event Contractor under this agreement if
documentation as noted above is not received on or before this reimbursement deadline date by the
TDC administrative office, unless the date of the event is amended upon written approval of the
Fishing Advisory Committee and TDC Director.
3. Any reference to the date of September 30, 2025 shall be revised to read November 29, 2025.
4. The remaining provisions of the agreement dated September 11, 2024 shall remain in full force
and effect.
Amendment#1
Fantasy Fest—Destination Pre-Promotion
ID#3319
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. IN WITNESS WHEREOF, the parties have set handsand seal on the da and ear first their •
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s •• • • Board of:County Commissioners
,a is-Attestt K,e<Ir Madok:, Clerk ' - : of•Monro•e County : • • . . . '
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Key West Tourist Development Association., :Inc CHRISTINE LIMBERT BARROWS
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Amendment#:1.:
Fantasy Fest'—De,stination.Pre-Promotion .
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. ID#3319
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