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HomeMy WebLinkAbout1st Amendment 08/20/2025 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: September 17, 2025 TO: Ammie Machan, Administrative Assistant Tourist Development Council FROM: Liz Yongue, Deputy Clerk SUBJECT: August 20, 2025 BOCC Meeting The following item has been executed and added to the record: D4 1 st Amendment to Agreement with Turner Public Relations, LLC. to revise Exhibit A - Scope of Services to add items that were not originally contemplated in the original Agreement. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 AMENDMENT Ost AMENDMENT) TO AGREEMENT 20th August THIS AMENDMENT to Agreement dated this day of g 2025, is entered into by and between the Board of County Commissioners for Monroe County (County), on behalf of the Tourist Development Council, and Turner Public Relations, LLC (Company). WHEREAS, there was an Agreement entered into on February 19, 2025 between the parties, for Company to provide Public Relations Services for the Tourist Development Council; and WHEREAS, it has become necessary to revise Attachment A — Scope of Services of the Agreement to add items that were not originally contemplated in the original scope of services; and WHEREAS, the parties desire to revise Attachment A of the Agreement to include VNR distribution, reporting, hit announcements, and monthly content/slides for TDC meeting, and increase the monthly compensation from $30,000/month to $32,880/month; and WHEREAS, during the onboarding of the company, unanticipated additional support hours were required to continue public relations efforts for the destination; and WHEREAS, the parties desire to amend the agreement to include Attachment C — Onboarding and Continuation of Public Relations Efforts; and NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree to the amended Agreement as follows- 1. The Agreement shall be revised to include the revised Attachment A, as attached hereto, and retroactively effective to July 1, 2025, which includes the addition of VRN distribution, reporting, hit announcements and monthly content/slides for TDC meetings, and increases the monthly compensation to $32,880. 2. The Agreement shall be revised to add Attachment C — Onboarding and Continuation of Public Relations Efforts in the amount of $54,760 retroactivity effective from March 1, 2025 to June 30, 2025 . 3. The remaining provisions of the agreement dated February 19, 2025 shall remain in full force and effect. Amendment#1 Turner PR IN:WITNESS WHEREOF, the parties have set their hands and seal on the day and :year first : ,p, 1 ,4 'tte n. 1 iliNI:Kr---T I St& . i 1 . . • . i • :Board of County Commissioners • : j' f �illt,'' .t - .Y W, adok; Clerk of Monroe County : : : �- �•..�w1Ca „��\•fit ^�.r :: yk...-77.;T:,,,4v41. .R.7._., ::::riiV . i i . . '. : : : . : , : 1._.\\,.. -"k.,..?..77-1'i:„7.;:"f:::.• : \1/4s\ ei....f.,-,..,.:,,,,i ::`.9‘ir,-;:-----,7,71°. r7 ,,-i-',.'";,'' ,,JA/11.AAAA 0){ . i'.. ' • '... , ' V P As ieputy : ler.k: Mayor/Chairman . MONROE COUNTY ATTORNEY APPROVED AS TO FORM • " " `,;()P1)Iti;taii•LOJeciti-7f2r;firktr ii CHRISTINE LIMBERT=BARROWS Turner Public Relations,;LL: �• SR.ASSISTANT COUNTY ATTORNEY • DATE• 8/1 3/25 : ' . " ... : : . : . . . : ... . , . .C i ;L. >) : : . . p Y : - ' . : : : * It . i -74 . , . •'T.• dr. — . . : : : : : ...7) ,,.:01, f.'s.— :: : -. . *CF : . : . : . : . . i • : : : • . . : i . . :4: • . . :17 .Brent L. Holbert . : :�: • -71 Print Name ' , {T . : 8-4-2025: • Date.. ,,. .c.-,: : (1) e/f/1.-:1-&-;f-i.. :(2) IP.Z7aduJ& • . ' : (1) Christine:Turner i (2) Danielle Kemb:le : Print ame • ri nName: : : : • Date. 8-4-2:025 : Dato• 8-4-202 i :: : s :: : : : Amendment#1 . :Turner PR .. . . 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(March S+Jutre 30), Eighteen press releasesjabove 4 releases as plannedjwere needed during the onboarding phase to continue the cadence of press releases as done previously;agency gathered info from various TDC/partner/website sources,completed calls,drafted release,fact checked,edited,and sought approvals.Full list of 22 releases:Written in March j31:2025 Island Fest Release,Southernmost Air Spectacular,Taste of Key West.Written in April j51 Seven Mile Bridge Run,Conch Republic Independence Celebration,The 2025 Songwriters Festival,Celebrate Earth Day in the Florida Keys, Develop press materials,fact sheets,etc. May 2025 Events Round Up.Written in May j21June 2025 Round up Release,Spring Summer 113.5 $160 $18,160.00 Manage press room updates Fishing Tournament Round up Release.Written in June 181 Ed Simon Announcement Release, Corporate Value of Tourism,Father's Day/I love Stock Island event release,Key West Pride,July 2025 Event Round Up,July 4 in The Florida Keys,Hemingway Days,August 2025 Event Round Up. 85.5 hours for additonal 18 releases. -Florida Keys Citizen Columns-to continue PR service to this local newspaper,the Turner team researched,drafted,fact checked/edited,and sought approvals for 7 columns delivered from March 1 to June 30.28 hours. From March to June,77 additional hours were needed in meetings for onboarding,training and partner calls to ensure successful start-up.TDC has full list of meeting dates,times,attendance- Meetings client comms inclusive of TDC team/TURNER meetings;TDC team/all-agency partner meetings;VFK partner calls 77 $160 $12,320.00 with Casa Marina&The Reach,Southernmost Resort,Playa Largo,Joe's Stone Crab,Pier House Resort&Spa,Hawk's Cay,Blue Flamingo,EOS hospitality;DAC meetings;fishing advisory meeting; cultural umbrella meeting. From March to June,additional earned media reporting hours were needed for onboarding, trainings on reports needed,and meticulous Cision set up for back-end boolean search-21 hours added.In addition,monthly services were increased to include the following: -Weekly reports(in addition to the monthly report)=41.25 hrs,15 reports to date -VNR reporting and VNR hit announcements,9 VNRs Video News Releases distributed utilizing Muck Rack tool,plus coverage reports YTD listed below(dates listed indicated when the recap was shared with TDC):March 2025:"62nd Key West Conch Shell Blowing'VNR Coverage Recap(3/10); April 2025:"Lenny the Loggerhead Turtle"VNR Coverage Recap(4/2),"Seven Mile Bridge Run" VNR Coverage Recap(4/7),"Cow Key Bridge Hop'VNR Coverage Recap(4/21),"Earth Day Turtle Earned Media Reporting Release"VNR Coverage Recap(4/23),"Florida Keys Conch Republic Drag Race"VNR Coverage 112.75 $160 $18,040.00 Recap(4/21);May 2025:"Key West Songwriters Festival"VNR Coverage Recap(5/9);July 2025: "The Key Lime Pie Eating Contest in Key West"VNR Coverage Recap(7/5),'The Lower Keys Underwater Music Festival"VNR Coverage Recap(7/14),"Hemingway Days'VNR Coverage Recap (7/28)*To be distributed later this month.Time varies per report,total hours to date 36.25 hours. -Monthly TDC slides=2.25 x 3=6.75 -Monthly VFK All-Agency slides 2.5 hrs x 3=7.5 -Monthly reporting requires additional time due to the need for extensive competitor dashboard clean-up(with the majority of activity attributed to Miami)and compiling the monthly PR activity recap at the start of the report. During the transition phase,TDC internal needed additional support with media visits to secure lodging,F&B/restaurant needs,activities and transit so TURNER team has been handling this additional responsibility for the following:Paul Rubio(CNT/AFAR),Kathleen Walls(Family RVing, Luxe Beat,SheBuysTravel),Maritza Mantilla(Blu Radio for Visit FL/Colombia partnership),Aline Mello(Casa e Jardim for Visit FL/Brazil partnership),Jennifer Juergens(Meetings Today),Lyssa Media Visits/FAM Trips Goldberg(US News&World Report),Cynthia Barnes(F&W),Dave Seminara(NYT),Carrie Honaker 39 $160 $6,240.00 (F&W,Saveur,Garden&Gun),Liz Amore(HappyTravelsToursFL),Ravi Roth(Ravi Round the World),Tracey Teo(AAA Explorer),Amber Love Bond(Fodor's,T&L).Total of 39 hours to date for additional support in itinerary building(partner calls and emails to request needs,waiting for calls back to confirm,back and forth to secure info for itinerary). TOTAL342,25 I' $160 $54,766 72/4/2025 E(MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Wendy McDonald Hylant PHONE FAX 565 Metro Place South, Ste 450 A/C No Ext: 614-932-1200 A/c,No):614-932-1299 E-MDublin OH 43017 ADDRESS: wendy.mcdonald@hylant.com INSURER(S)AFFORDING COVERAGE NAIC# License#:23894 INSURERA: Philadelphia Indemnity Ins Co 18058 INSURED TSYENTE-01 INSURER B: Chubb Indemnity Insurance Co. 12777 The Shipyard, LLC SEE BELOW FOR ADDITIONAL NAMED INSURED'S INsuRERc: Federal Insurance Company 20281 580 N 4th St Ste 500 INSURER D Columbus OH 43215 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:212654740 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD MM/DD B X COMMERCIAL GENERAL LIABILITY Y D02801851 12/31/2024 12/31/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $1,000,000 MED EXP(Any one person) $15,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY❑ PRO ❑ JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 X OTHER: Employers Liab $1,000,000 C AUTOMOBILE LIABILITY Y N 73648027 12/31/2024 12/31/2025 COMBINED SINGLE LIMIT $1,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident C X UMBRELLALIAB X OCCUR Y N 56726303 12/31/2024 12/31/2025 EACH OCCURRENCE $5,000,000 EXCESS LAB CLAIMS-MADE AGGREGATE $5,000,000 DED RETENTION$ $ B WORKERS COMPENSATION N 71843765 12/31/2024 12/31/2025 X PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICE R/M EMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Director s&Officers PHSD1849088-004 12/31/2024 12/31/2025 Retention$10,000 $1,000,000 Fiduciary Liability Retention$0 $1,000,000 Employment Practices Liability Retention$25,000 $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Named Insured's Continued:The Shipyard, LLC;The Helm Media, LLC; Red Hydrant Production Services, LLC, Fahlgren Mortine, LLC,Turner Public Relations, LLC,Mindstream Interactive, LLC Workers'Compensation Includes:AL,AZ, CA, CO,CT, FL, GA, ID, IL, IN, KY, LA, MA,MI, MO, MS, NC, NE, NJ, NY, NV, OK, OR, PA, RI, SC,TN,TX, UT,WI and WV. Hired Auto Physical Damage-Deductible-$2,000-when a picture vehicle is being used as a prop, in front of a camera,its motor is not on and is not moving& 10%of the Loss subject to a$2,500 minimum and a$7,500 Maximum. See Attached... CERTIFICATE HOLDER CANCELLATION APPROVED BY RISK MANAGEMENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN BY Goa �¢� ACCORDANCE WITH THE POLICY PROVISIONS. The Monroe County BOCC DATE , .4.25 500 Whitehead St X 4UTHORIZEDREPRESENTATIVE Key West FL 33040 WAIVER NIA YES @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: TSYENTE-01 LOC#: ACOOR 0 ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Hylant The Shipyard, LLC SEE BELOW FOR ADDITIONAL NAMED INSURED'S POLICY NUMBER 580 N 4th St Ste 500 Columbus OH 43215 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE The Monroe County BOCC is recognized as Additional Insured when required by written contract regarding the General Liability and Automobile Liability. Insurance is primary and non-contributory when required by contract regarding the General Liability and Automobile Liability. Rights of Subrogation against the certificate holder will be waived as required by written contract regarding the General Liability,Automobile Liability and Worker's Compensation. ACORD 101 (2008101) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Hiscox Insurance Company Inc. H I SCOX Blanket Additional Insured Endorsement In consideration of the premium charged and on the understanding that all other terms, conditions and exclusions remain unchanged, it is agreed that this endorsement modifies only the terms and conditions of the Coverage Part(s)listed below: COMMERCIAL GENERAL LIABILITY COVERAGE PART Name of Person or Organization (Additional Insured) Persons or Organizations as Described Below I. It is agreed that WHO IS COVERED is amended to include the following: A. Any person or organization from whom you lease a premises, and with whom you have agreed through a written or oral contract to provide insurance as afforded by this Coverage Part,are added as additional insureds. However: 1. this insurance applies to such additional insured only to the extent of liability arising out of the ownership, maintenance or use of that particular part of such premises leased to you in your on-going operations; and 2. if coverage provided to the additional insured is required by contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement or that which you would have been entitled to coverage under this Coverage Part,whichever is less. This insurance does not apply to: 1. any occurrence that takes place after you cease to be a tenant in the premises or the end of the policy period, whichever comes first; 2. structural alterations, new construction or demolition operations performed by or on behalf of the additional insured; or 3. bodily injury, property damage or personal and advertising injury arising out of the sole negligence of the additional insured. B. Any person or organization from whom you lease equipment or props,sets and wardrobe, and with whom you have agreed through a written or oral contract to provide insurance as afforded by this Coverage Part,are added as an additional insured. However: 1. this insurance applies to such additional insured only to the extent of their liability arising out of the maintenance, operation or use by you or anyone on your behalf of the equipment or props,sets and wardrobe in the performance of your on-going operations;and 2. if coverage provided to the additional insured is required by contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement or that which you would have been entitled to coverage under this Coverage Part,whichever is less. This insurance does not apply to: 1. any occurrence that takes place after the equipment or props, sets and wardrobe rental agreement/lease expires or the end of the policy period,whichever comes first; or 2. bodily injury, property damage or personal and advertising injury arising out of the sole negligence of the additional insured. C. Any: 1. financial institution or any entity that has a financial interest in your business; Includes copyrighted material of Insurance Services Office,Inc.,with its permission. EGL E4310 CW(03/15) Page 1 of 2 Hiscox Insurance Company Inc. AM H I SCOX 2. State, Municipality or other Political Subdivision; 3. payroll service; 4. advertising agency and/or advertiser; or 5. distributor for whom you are contractually obligated to provide insurance as afforded by this Coverage Part, are added as insureds. However: 1. if coverage provided to the additional insured is required by contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement or that which you would have been entitled to coverage under this Coverage Part,whichever is less. 2. this insurance does not apply to bodily injury, property damage or personal and advertising injury arising out of the sole negligence of the additional insured. In the case of oral agreements, the agreement must also be evidenced by a certificate of insurance issued for you by us or on our behalf. II. For the purposes of coverage provided by this endorsement only, HOW MUCH WE WILL PAY is amended to include the following: If coverage provided to the additional insured is required by a contract or agreement,the most we will pay on behalf of the additional insured is the amount of insurance: A. required by the contract or agreement; or B. available under the applicable Limits of Insurance stated in the Declarations; whichever is less. Any payments we make under this endorsement will be a part of and not in addition to the applicable Limits of Insurance stated in the Declarations. The title of the endorsement is solely for ease of reference and forms no part of the terms and conditions of coverage. Includes copyrighted material of Insurance Services Office,Inc.,with its permission. EGL E4310 CW(03/15) Page 2 of 2