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HomeMy WebLinkAbout1st Amendment 08/20/2025 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: September 17, 2025 TO: Ammie Machan, Administrative Assistant Tourist Development Council FROM: Liz Yongue, Deputy Clerk SUBJECT: August 20, 2025 BOCC Meeting The following item has been executed and added to the record: D5 1 st Amendment to Agreement with Overseas Media Group, LLC to revise Attachment B - Social Media& News Bureau Compensation to increase the estimated number of hours. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 AMENDMENT 1st AMENDMENT TO AGREEMENT THIS AMENDMENT to Agreement dated this 20th day of August 2025, is entered into by and between the Board of County Commissioners for Monroe County (County), on behalf of the Tourist Development Council, and Overseas Media Group, LLC (Company). WHEREAS, there was an Agreement entered into on March 25, 2025 between the parties, for Company to provide social media and content creation Services for the Tourist Development Council; and WHEREAS, the parties desire to amend the agreement and revise Attachment B, Social Media & News Bureau Services Compensation to increase the estimated number of hours for organic social media from 43 hours per month to 70 hours per month and to increase the number of paid social media hours from 16.6 hours per month to 36 hours per month; and NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree to the amended Agreement as follows: 1. The Agreement shall be revised to amend attachment B as attached hereto to increase the estimated number of hours for organic social media from 43 hours per month to 70 hours per month ($126,000/year) retroactivity effective to May 1, 2025, to increase the number of paid social media hours from 16.6 hours per month to 36 hours per month ($64,800/year) retroactivity effective to June 1, 2025, and to allow for additional hours, as budget allows, to be approved by Visit Florida Keys Senior Vice President of Marketing and Communications or Visit Florida Keys President/CEO. 2. The remaining provisions of the agreement dated March 25, 2025 shall remain in full force and effect. Amendment#1 Over Seas Media—Social Meida IN WITNESS WHEREOF, the parties have:set their hands and seal on the day and year first Wel,,,-;,1,,,,, ,„ , en. -0 ---e_:_. . .- ,,,,,„71 . ,, r,-,' ..,..,:si,4-ig :,... )*., -\4. Board of County Commissioners yt; • 'fr,aw'.i adok Clerk of Monroe County: '-',,,,,;,'---1'5;:F7:i.7: 4,2___—';'-',-5/,.11 A A A j ...-';' ..),:70'..: --. 1,.'il'''''.,. 1,611,40 iii r I . . ay_ _ - ,.. -‘ ap -- - f• . . . r — . •-'" ; As Deputy lerk ayor/Chairman. : MONROE COUNTY ATTORNEY.. . APPROVED AS TO FORM LA -p1 0,,1 - aOwerseas Media, LLC RITCSINELIMBERTBARROWS SR.ASSISTANT CQ�JyjY,�4�ORNEY yU DATE: �I(U//LL By _ ::,,c,*7 P es dent . C \ r --""\\\jl cz to) r"417 .err �I it Print Name P Date. :-...4' 21 j;C:r, (7 --. • Y ► _<;..., mc rrl .. _ _ _ _ . ,„.ri_ ,=, c...) 011:13mellyptrioxstsik$ -- -,.., (: , 1H ('''' -) COT-, tl r\ .,....,:f-,4::_k:ci c......,- ,...._, -------....._ ..,,,(1), _,,,, (2) , ,,e-)if„ _ ii.,‘ 1 ck_. (1) __ ____1 A--1)1 C,'(2,.,.„ -\IC... .\ F 2 1cf4A_1 , % ye r.s Print Name Print Name C ,r-- ).' C.- 4 3) Date. I (7.,.___)/ Date. 2-5 , i Amendment'# :. Over Seas Media Social Meida. Attachment B Addedum: Social Media & News Bureau Services (Revised 7/15/25) Compensation: Organic Social Media Management Platforms: Facebook, Instagram, X, TikTok • Monthly: 70 hours @ $150/hr = $10,500 • Annually: $126,000 • Additional hours beyond this monthly cap must be approved in writing by VFK Senior Vice President of Marketing and Communications or VFK President/CEO ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Visit Florida Keys YouTube • Monthly: Estimate: 8 hours @ $150/hr = $1,200 • Annually: $14,400 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Live Social Media Coverage (7-10 events per month) • Monthly: Estimate: 8.5 hours @ $150/hr = $1,275 • Annually: $15,300 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Florida Keys News Bureau Support (Based on average of 7 events per month) • Monthly: Estimate: 26 hours, average from $550 per event = $3,850 • Annually: $46,200 • Additional fees and services to be approved by TDC prior to events to include but not limited to underwater photography & videography, drone stills, drone video ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Paid Social Media Management • Monthly: 36 hours @ $150/hr = $5,400 • Annually: $64,800 • Additional hours beyond this monthly cap must be approved in writing by VFK ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Administration • Monthly: Estimate: 12 hours @ $100/hr = $1,200 • Annually: $14,400 Breakdown: • Meetings: 10 hours/month @ $100/hr (includes 2 hours weekly Zoom/Google Meet/Team meetings and 2 hours monthly in-person meetings) • Reporting: 5 hours/month @ $100/hr (includes weekly status sheets and monthly reports) • TDC Meeting Presentations (as needed): $150/hr (includes up to 3 team members) ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. TOTAL ANNUAL COST OF AGREEMENT: $281,100 A R V CERTIFICATE OF LIABILITY INSURANCE DATE,M112.02�YY, o3/zvzo25 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the poltcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NTACE; T Remorna Pottinger-Ochoa Regan Insurance Agency PHONE (305)852-3234 FA (305)852-3703 AIC Na Ext,�, (A/C,Na). 90144 Overseas Hwy. A E-MAass: rpottinger@reganlnsuranceine.cam INSURER(S)AFFORDING COVERAGE NAIC M Tavernier FL 33070 INSURER A: Hartford Fire Insurance Co INSURED ,._ INSURER e Overseas Media Group LLC INSURER C: 9709 Overseas Hwy INSURER o Marathon FL 33050 INSURER F COVERAGES CERTIFICATE NUMBER, 25-26 GL REVISION NUMBER; THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN„THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. rA Y FF POLL. TYPE OP INSURANCE INSD WVp POLICY NUMBER MM/DDfYYYY MM1DD/'t'YYY LIMITS X COMMERCIAL.GENERAL LIABILITY _ EACH OCCURRENCE $ 2,000,000 bX%9GS Y�i"C€FNTECr`_ _, 1,000,000 CLAIMS-MADE. M OCCUR PREMISES Ea occurrence $ MED EXP(Any one parson) s 10,000 Y 21SBMBP6F7L. 03/19/2025 03/19/2026 PERSONAL&ADV INJURY $ 2,000,000 GEN`LAGGREGATELIMITAPPLIES PER: GENERALAGGREGATE $ 4,000,000 PRO- POLICY E LOC PRODUCTS-COMPIOPAGG $ 4,000,000 POLICY E OTHER. s AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT g 2,000,000 '- Eo eocidenl) ANY AUTO BODILY INJURY(Per person) S A OWNED SCHEDULED 21S13MBP6F7L 03/19/2025 G3/19/2026 eODILY INJURY(per aaclderrt) S AUTOS ONLY AUTOS a+.✓,� HIRED NON-OWNED PROPERTY DAMAGE $ /'4 AUTOS ONLY XAUTOSONLY Per eccldent S UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAR APi T CLAIMS-MADE I"9p'tC, AGGREGATE $ DED RETEN'nON S wI „ $ WORKERS COMPENSATION �^"�..�....»--� �`' PER OTH- AND EMPLOYERS"LIABILITY Y/N � 3 2 GJ� „v-.�_. s1ATUTE ER ,� ANYPROPRIE.TOR/PARTNER/EX:ECUTIVE + -- E.L EACH ACCIDENT S OFFICERlNAEMBER EXCLUDED? � N f A ��,,. -- ..-----..-- (Mandatory in NH) x E C. DISEASE-EA EMPLOYEE $ If yea.,describe under DESCRIPTION OF OPERATIONS below _ E.L.DISEASE-POLICY'LIMIT $ Employment Practices Liability_ Each Claim Limit $25,000 A Insurance 21SBMBP6F7L 03/19/2025 03/19/2026 Annual Aggregate Limit $25,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate Holder has Additional Insured status when required by written contraCt. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THEI4 R ION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County Board of County Commissioners c/o Risk Management RD WITH THE POLICY PROVISIONS. P.O.Box 1026 A ,� PRES TATIVE UTHORI D Key West FL 33041 �f ., (D 1 Wm88-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 09/04/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Mary Storti PHONE FAX c/o Paychex Insurance Agency, Inc. A/C No Ext: (888) 627-4735 A/C,No: 225 Kenneth Drive, ADDRESS: PEO_WorkComp@paychex.com Rochester, NY 14623 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: American Zurich Insurance Company 40142 INSURED INSURER B: Oasis Outsourcing, Inc. Alt. Emp: Overseas Media Group, LLC INSURER C7 2054 Vista Parkway Suite 300 INSURER D7 West Palm Beach FL 33411 INSURER E7 INSURER F: COVERAGES CERTIFICATE NUMBER: 20322007 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY❑ PRO- ❑ JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO 1plK -1 BODILY INJURY(Per person) $ OWNED SCHEDULED ASP' )V BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS 0Y_m„, „i _- ( �-----�^ HIRED NON-OWNED .4.25 PROPERTYDAMAGE $ AUTOS ONLY AUTOS ONLY COAL ..!• _--" Per accident _X —., $ UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ A WORKERS COMPENSATION PER STATUTE OERH AND EMPLOYERS'LIABILITY Y/N WC 12-68-329-05 06/01/2025 06/01/2026 ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 2,000,000 OFFICER/MEMBER EXCLUDED? N❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 2,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 2,000,000 Location Coverage Period 08/12/2025 06/01/2026 Client# 24993 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Coverage is provided for only those co-employees of, but not subcontractors to: Overseas Media Group, LLC, 9709 Overseas Highway, Marathon FL 33050 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe County BOCC THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 1026 ACCORDANCE WITH THE POLICY PROVISIONS. KEY WEST FL FL 33041-1026 AUTHORIZED REPRESENTATIVE pI, ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 20322007 1 OasisOutsourcingInc MAST (FL) WC126832905 I JO 109/04/2025 10:31:41 AM EDT I Page 1 of 1