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HomeMy WebLinkAbout2022-83 NIP Bidding and Construction Group 2 and Design Group 3 09/10/2025 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: September 26, 2025 TO: Beth Leto, Airports Business Manager, KWIA FROM: Liz Yongue, Deputy Clerk SUBJECT: September 10, 2025 BOCC Meeting The following item has been executed and added to the record: I11 Jacobs Project Management Co.s Task Order No. 2022-83 for the Bidding and Construction Phase Services for the Noise Insulation Program (NIP) Group 2 and Design of Group 3 in the amount of$1,225,045.00. All project costs to be funded with FAA Grant 437-84 (90%) and Airport Operating Fund 404 (10%). Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 MASTER AGREEMENT FOR.PROFESSIONAL:SERVICES • : :. :TASK ORDER F. ' � U ori.. xecution. Task Order No: ' : 2022 7 83 . � Effective Date� p . . '� .. a 404=630229=SC_0003.8:(37=8:4) Engineer Project No: EGXM 7983. . : : Client Project NO.. • . . ' � . This :Task: Order is :entered into on 'the: effective date noted above pursuant.to the "Master : '' Agreement for Professional:Ser:vices"between:Monroe County; Florida("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"),, dated February24 :2022 ("Agreement")■ T e i : Agreement:is incorporated herein'and forms.an integral part of this Task Order■: : : : :: ' Services Authorized:=:Noise:Insulation Program (NIP).!Bidding and Construction.Phase i Services for'NIP Group:2:and:Design.of • • roue : . .' ' . ' Client authorizes Consultant'to perform the Services described:in'Exhibit A attached hereto:an. • incorporated: herein,:which. Exhibit:A is .marked with:.the above rioted Task :Order'No. an• consists of : ,1. : a e s .. . pg. ( ),: . : : . i : - : - : . . : : : : r i • : . : Pricing. : i : : ' : : i N/A Time and Expense per Agreement and:Appendix B to the Agreement. ' . X :.. Firm Fixed Price•of:$ 1 225 04 , :. • •. : ' .. : - fA :. Other.(Describe): : : • .• N.130E COUNrf ATMFINEY./1 : ' • ' : ' : •• ' :' Sch• e•dule. ./ V(,P!"o,..cwe : : Services:may commence on.. ,: Execution .., •PAD-o;E .. _ : •. ' 'ASSt� •i' `•UN 'Y ATTORNEY . Services will cease by 730 days . Ddt68/20/25 �'.` -�° °. RS . : • i: : . : `. . :: .,,,,eA • BOARD OF COUNTY COMMISSIO' : ., : 1 At : ; KEVIN.MADOK, CLERK. : : OF MONROE COUNTY,FLORIDA i--. V i A,..l%:.„-,.=-..t-.7 ::,0,::-,.--::i 4i• 4: • a. ' � �t;7-.i�'e ..! ,^vim ..� ',, p,, n s ate _ 1`' - �. - By • ',i•,t .-.:.: : ." : :: :••• :i ": ... .- _ W .a s Deputy.Clerk ayor/Chairman :. '';. '.�',rrr icy' , .. '.:. � :. : :'":: ' ,. ,.it♦ .. .. .. . .. . CONSULTANT: JACOBS PROJECT MANAGECo . "I 171 c'•--u"",-,his .��4.,:,i' ' r , ■ Ot�atly a��t�r',}E:t;1,c6ru�Rom •Jacque! a . . -Pta«l ,a««A , . ' ��'t�i'r i 1 i2jl�f�F•+�+'6Yi1nz aRfir�g'by the �}�. �^p }- y� 4: RosscQ ptnaomcnl al my v0naturo art the dowment' .. Di.t,_e c l�o 1 I.\OVV. Laealtoa:P�ImBeach `���• ' pate•2t?ZS°-°°a":" d0 t 1 ``"' Witness !.. Title . , ...ie. , QE, rrt File: MSTR APS-Monroe County i : . . . , "I'l : i#.: : : Page Iofl • .1 .1'... ' I :I,,i.o.ti,,,.:-.. .,,,,T. :,„ : : :.. . EXHIBIT A Fr26 NIP,G ra t,boo o of'Work Big"gli na and Construction Phase,Services for NIP Group,2 and ps i t of NIP ro�u orsuta.nt Team. Chris Bowyer, P.E., Jacobs Project Director Ryan Forney, Jacobs Senior Project Manager Deborah Murphy Lagos, DML&A Airport Noise Program Coordinator Heather Faubert, THC Property owner Liaison Richard Sun, The,Sun Group Principal Architect David Jones, P.E., Jones& Conde Principal Engineer Alan Hass, P.E., Landrum&Brown Acoustical Engineer Eric Seavey, P.E., Landrum&Brown Senior Acoustical Consultant Nico Navarette, Air Quest Environmental Environmental Consultant a,sk Pro act Ma Task t. :Set Up ergkgct--The CONSULTANT will prepare an individual Scope of Work document and Fee spreadsheet for the team and one each of the five subconsultants to facilitate preparation of subconsultant task orders. The CONSULTANT will prepare and distribute subconsultant task orders to each of the subconsultants. The CONSULTANT will conduct administrative tasks to set up the project in the corporate financial system, as required by corporate policy to manage the project. Task 1.2: na a nsullants — The CONSULTANT will be responsible for the management of all subconsultants in their completion of all project tasks. This process includes all telephone and email communication and review of their document deliverables. Task t.3M Pre 12 a,re,, roect livokin — The CONSULTANT will review monthly sub-consultant invoices submitted by each of the subconsultants. Upon review and approval of the subconsultant invoices, the Consultant will prepare monthly invoices to submit to Monroe County. Upon payment from the County,the CONSULTANT shall make payments to each of the subconsultants as appropriate. Ta d f.4 Re�d r, p , etion in the J 1 : The CONSULTANT will provide support to Monroe County by reviewing the Joint Capital Improvement Program (JCIP) for implementation of the NIP and preparing revised project descriptions and dollar amounts for the JCIP as necessary. Task f. , P"artici at i F"erio ic° oor it alion r+c teas on erer ee C lls -- The CONSULTANT and subconsultants will participate in coordination/progress telephone and/or video conference calls(minimum of one call per month) during the duration of the Bidding and Construction of NIP Group 2 and Design of SCOPE of WORK August 19,2025 FY'25 NIP Grant Scope of Work Page 2 of 18 NIP Group 3. The calls will be hosted by the CONSULTANT, and the duration of each call will be approximately 60 minutes. The CONSULTANT will invite the appropriate subconsultants, provide participation information, and prepare and distribute meeting minutes, if appropriate. In addition, the CONSULTANT will communicate with specific subconsultants on a weekly basis to keep the project running smoothly. I T6,sk' 1.6L,ELepare for an'd'Aft el7d Ad-Hoc Cqmmittee,ge tin s—The CONSULTANT will coordinate with airport staff regarding reservation of the BOCC Meeting Room at the Harvey Government Center for each meeting and placement of newspaper advertisements for upcoming meetings. Prior to each meeting, the CONSULTANT will prepare an agenda package and a PowerPoint presentation. The CONSULTANT will attend meetings to present information on the status of the project and prepare meeting minutes.The FAA ADO and FAA Community Engagement Officer will be invited to attend these meetings. The Ad-Hoc Committee meets four times each year, typically on the first Tuesday of March, June, October, and December. This SOW includes preparation for and attendance at four meetings.The CONSULTANT will make four trips to Key West to attend the meetings in person. 'Ta s k 1.7.- e are and Present ELoLect ,Uodates to the Client— The CONSULTANT will prepare periodic updates and provide the information to the Senior Director of Airports, or the Assistant Director of Airports, as directed by the Senior Director of Airports. The CONSULTANT will also prepare and submit AIP Project Status Summaries (quarterly reports) as required by the FAA for the duration of the implementation of the NIP Bidding and Construction of Group 2 and Design of Group 3. 'Task 1.8.- ProKlde.jhfiorm alto fi tof Me E0bfi6— The CONSULTANT will provide information to the public regarding the Noise Compatibility Program(NCP),on behalf of Monroe County,answer telephone inquiries, meet with property owners, and email informational materials to interested residents. The CONSULTANT will provide information related to the Noise Exposure Maps (NEMs), Noise Compatibility Program (NCP), Noise Insulation Program(NIP), and the Ad-Hoc Committee to Monroe County for posting on the Key West International Airport website. Task 1.9 — Pre �: and ,Submit Fr25 AIP Grapt Appfication - Following the Bid Opening for the Construction of NIP Group 2,the CONSULTANT will prepare the FY'25 grant application,which will include the following: 1. Construction of NIP Group 2, 2. Bidding and Construction Phase Services for Construction of NIP Group 2, and 3. Design of NIP Group 3. Erik,1,.9.1.-, Develop FY'25 Cos fa Team Scgpe, and Bud of—The CONSULTANT will develop the initial FY'25 Scope of Work narrative and Budget spreadsheet which will include the following projects: 1. Bidding and Construction Phase Services for Construction of NIP Group 2, and 2. Design of NIP Group 3. SCOPE OF WORK August 19, 2025 FY'25 NIP Grant Scope of Work Page 3 of 18 The CONSULTANT will coordinate with all subconsultants to refine the Scope of Work as appropriate, and to populate the Budget spreadsheet. When this process has been completed to the satisfaction of all subconsultants, the CONSULTANT will prepare an unpopulated version of the spreadsheet to facilitate preparation of the Independent Fee Estimate (IFE). The CONSULTANT will provide the Scope of Work and unpopulated Budget Spreadsheet to the Deputy Director, Airport Finance &Administration, who will obtain an IFE. Following notification from the Deputy Director, Airport Finance & Administration, that the IFE has been completed, the CONSULTANT will transmit the populated Budget Spreadsheet to the Deputy Director, Airport Finance &Administration for comparison to the IFE. A general review standard used within the FAA and industry(AC 150/5100-14E,§2.14.3)is whether the total fee proposal is within i 10%of the IFE. If differences exceed± 10%, the Deputy Director, Airport Finance & Administration and the IFE preparer will review those areas with the CONSULTANT to determine if there is a misunderstanding of the scope of services or level of effort required to complete the work. Significant differences will be identified and documented by the CONSULTANT.The CONSULTANT will provide the documentation to the Deputy Director,Airport Finance&Administration,for consideration. If necessary,the CONSULTANT will revise the Budget Spreadsheet. Task 1'.912,21-41,PMDa and Submit FY25 AI,P Grant,AppficafLion —The CONSULTANT will prepare the FY'25 AIP Grant Application for funding of the following projects: 1. Construction of NIP Group 2, 2. Bidding and Construction Phase Services for Construction of NIP Group 2, and 3. Design of NIP Group 3. The Grant Application will be submitted to Monroe County electronically,for their transmittal to the FAA. In consultation with Monroe County, the CONSULTANT will address any questions that may arise regarding the grant application. The CONSULTANT will communicate with the FAA to respond to any questions and ensure that all required documentation is provided. Applications are typically submitted in early May(i.e., May 2025). 'Task 1.9.3,".,,Prevaire 80C enda Itelm vinanes. In preparation for receipt of the FAA grant "I". �auf and award of the Construction Contract, the CONSULTANT will prepare a Task Order, including the final Scope of Work and Budget Spreadsheet. The CONSULTANT will coordinate with the NIP Group 2 Lowest Responsible/Responsive Bidder to obtain all documents needed for award of the contract.The CONSULTANT will prepare a draft Agenda Item Summary(AIS)for: 1. Ratification and approval of Federal Aviation Administration AIP Grant Agreement for Bidding, Construction, and Construction Phase Services for NIP Group 2 and Design of NIP Group 3, 2. Approval and Award of Bid and Contract to the Lowest Responsible/Responsive Bidder for Construction of NIP Group 2, and 3. Approval of the CONSULTANT's Task Order for Bidding and Construction Phase Services for NIP Group 2 and Design of NIP Group 3. The CONSULTANT will coordinate with the Deputy Director, Airport Finance &Administration to get the items on the BOCC agenda for the next regular meeting following receipt of the FAA grant. SCOPE OF WORK August 19,2025 FY'25 NIP Grant Scope of Work Page 4 of 18 Ta8l-10: _Preggre andSy,bmjt FY'26 AIP Grartfre-Application — The CONSULTANT will prepare the FY'26 AIP Grant Pre-Application for funding of the Construction of NIP Group 3 and Design of Grace Lutheran School. The documents will be submitted to Monroe County electronically, for their transmittal to the FAA. In consultation with Monroe County,the CONSULTANT will address any questions that may arise regarding the grant pre-application. The CONSULTANT will communicate with the FAA to respond to any questions and ensure that all required documentation is provided. It is anticipated that the pre-applications will be submitted prior to November 1, 2025. Task 1.11: Close Out Pr 'ect—The CONSULTANT will collect information / documentation (e.g., prime contract and subconsultant tasks orders) as needed to facilitate close-out of the FY'25 AIP grant. Monroe County will provide a spreadsheet showing payments made and reimbursements received from the FAA over the duration of the project. The Grant Close-out Report will be submitted to Monroe County electronically, for their transmittal to the FAA. In consultation with Monroe County, the CONSULTANT will address any questions that may arise regarding the Grant Close-out Report. The CONSULTANT will conduct administrative tasks, as required by corporate policy, to close out the project. GR,OUP,2 81WING AND WNS,,TRUCTION PHASE SERVICES OCT 20,25-SEPT'3,0, 2026 Task 2­Co,nduct B,id Pro,cess,for N,IP G Task 2.1; Perform, Contractor Outreach — The CONSULTANT will conduct research to identify 11, (approximately 20) potential bidders. The CONSULTANT will prepare the text for a letter that will be distributed to the list of potential bidders.The CONSULTANT will prepare and mail the letters. Task 2,2:Ob,tainApgrovafto Adve4ise Biid—The CONSULTANT will prepare an agenda item for the BOCC requesting approval to advertise the bid for the construction of NIP Group 2. The CONSULTANT will coordinate with the Deputy Director,Airport Finance&Administration to get the item on the BOCC agenda for their regular meeting in January 2025. T6,sk 2.3: Scbedule,,Bid Ogeg The CONSULTANT will coordinate with the Monroe County Attorney's Office and the Purchasing Department to schedule the bid opening for the construction of NIP Group T. ,T6 sk, e Bid Advertisement—The CONSULTANT will develop a bid advertisement notice(Notice, 2,4'# of Request for Competitive Solicitation) for the construction of NIP Group 2 and provide it to the Monroe County Attorney's Office for advertising. The CONSULTANT will coordinate with the Monroe County Attorney's Office regarding dates for advertising the Notice of Request for Competitive Solicitation. L, a8, 2.5", Pre aye ,foran,d Conduct Pre-Bi(l Conferenve and Site, Wsit — Consistent with the formal bid advertisement, the CONSULTANT will schedule a mandatory Pre-Bid Conference in Key West for contractors who are interested in bidding on the project.The CONSULTANT will reserve the BOCC Meeting Room at the Harvey Government Center for the meeting. The CONSULTANT will prepare a PowerPoint presentation for the Pre-Bid Conference. During the meeting, the CONSULTANT will review all aspects of the project including contractor minimum experience requirements, design documents, HazMat abatement/remediation, DBE participation requirements, Buy American requirements, unit prices, contractor deficiency point system, construction scheduling, and contractor expectations. The CONSULTANT will prepare a sign-in sheet to document attendance and take note of questions and SCOPE OF WORK August 19, 2025 FY'25 NIP Grant Scope of Work Page 5 of 18 answers during the meeting. The CONSULTANT will prepare a summary of the meeting, including the questions and answers, and provide it to the CONSULTANT and the CONSULTANT for review. The CONSULTANT will prepare an Addendum documenting the Pre-Bid Conference and provide the Addendum to the Purchasing Department for posting online. A Site Visit of several "representative" properties will immediately follow the Pre-Bid Conference. Each Bidder is required to attend the Site Visit to gather data and conduct such explorations and tests as each Bidder deems necessary for the submission of a Bid. This will be the only time access to the properties will be provided.the CONSULTANT will schedule visits with the selected property owners.The CONSULTANT will accompany the Bidders on the Site Visit. Tas,k,2,62 Assist w,ith Cont act Rlec e�i,it for Inf6rm at/on and`.P�reare Bid Addenda, — During the bid process, Monroe County will be responsible for all communication from contractors who are interested in bidding on the project.As directed by Monroe County,the CONSULTANT will provide answers to questions pertaining to the project relating to the design documents, schedule, specification and/or contractor requirements. All RFIs and responses will be formatted as Addenda by the CONSULTANT. The CONSULTANT will coordinate with the Monroe County Attorney's Office, Key West International Airport, and Monroe County Purchasing Department to obtain approval to issue Addenda. The Purchasing Department will post Addenda online.The CONSULTANT will prepare all Addenda that become necessary during the bidding process, pursuant to requirements contained in the Bid Documents. Task 2.7p Attend Mu al B'd Opening — The CONSULTANT will coordinate with the Monroe County Purchasing Department to attend the virtual bid opening, as described in the bid advertisement. Task 2.8., Review BLd, and ELe2are Award' Recoimendatl' Upon the opening of the bids, the CONSULTANT will conduct a detailed review of all bids and prepare a bid evaluation spreadsheet to document whether or not each Bid Proposal contained all required information and met all established requirements. After this review and evaluation the CONSULTANT will prepare a letter, addressed to the Senior Director of Airports, of contract award recommendation to the lowest, most responsive, and most responsible bidder. Task 2.40 Re-Bid,NIP,GMyp,,2—In the unlikely event that no responsive bids are received on April 15,2025, 1011111­­'.......... the project had to be re-advertised. Tasks 2.1 through 2.4 and 2.6 through 2.8 will have to be repeated. Tas,k 3-Co,mmunt"cate and'Coo rdinate with,,Pmoer!k.Owners Prior to Construction of NIP GMM.2 In preparation for construction, the CONSULTANT, the CONSULTANT will complete several Property Owner Pre-Construction Tasks including: Task,3.1.*Schedule and Conduct Construction Ortentati6n Meetingfor,,!Erp ners-In preparation for j . pertv Ow construction, the CONSULTANT will conduct a construction orientation meeting for the property owners and their tenants. Task 3.1.I-DeveW istruct Ofien, 11-1111111''',",00. ---Con ton —The CONSULTANT will prepare a NIP Construction Orientation Presentation for the property owners and their tenants which will provide a complete review of all NIP construction processes and procedures, anticipated schedules, safety requirements, and property owner responsibilities during the construction process. SCOPE OF WORK August 19, 2025 FY'25 NIP Grant Scope of Work Page 6 of 18 lask 3,.-,,1,,2,, Sghedyle Orientation Migeting — The CONSULTANT will schedule the Construction Orientation Meeting and reserve the BOCC Meeting Room at the Harvey Government Center for the meeting. The CONSULTANT will prepare and transmit customized emails and text messages to each property owner (and tenants, if applicable) which informs them of the location, date and time the Construction Orientation Meeting will be conducted. Task 3.1.,Z*Conduct Constru ntation Meetin —The Construction Orientation Meeting will be held in the BOCC Meeting Room at the Harvey Government Center. The CONSULTANT will attend and conduct the meeting. es Task 3.2"..PrepaLe, Qstfibute,,, and Obtan,,i NQ,!'id no end—A Notice of Commencement(NOC) must be filed with Clerk of Court, and a recorded copy must be submitted to the City of Key West Building Department prior to first inspection, if the job valuation is$2,500 or more(FS Section 713.02(5)). The NOC must reflect any liens on the property (or no liens). The CONSULTANT will prepare a Notice of Commencement for each property.The NOC will be mailed to each property owner along with a stamped, self-addressed envelope for the property owner to return their NOC to the CONSULTANT. The CONSULTANT will work closely with the property owners to manage the signing, notarization, and return of this required legal document. The CONSULTANT will manage the receipt of NOCs by tracking them in the database and place a copy in the property owner 3 s digital folder.The fully executed NOCs will be provided to the Construction Contractor for filing with the Clerk of Court prior to the start of construction. Task 3..3.*_MatLaqQ.PMQQrty OW1110-Ir COLS.Luction Documents- The CONSULTANT will be responsible for the daily management of all property owner construction documents including all design documents, as- built construction documents, legal documents, and construction schedule assignments. The CONSULTANT will be responsible for compiling and filing these documents in each property owner's digital folder, as well as in the Group 2 Construction digital folder. Task 4-Communicate and Coordin are with Contractor Prior to Construction of NIP G Task 4 will occur over a 4-month period (November 2025 through February 2026), in preparation for the construction of NIP Group 2 properties. The CONSULTANT will complete several Pre-Construction Tasks including: Task,4.111.: Conduct Pre-Construction Conference and Field Measumment Visits f6llowinw NTP,_ P6n77,its— Following award of the construction contract, Monroe County will issue Notice-to-Proceed for pre- construction tasks,a Pre-Construction Conference and Field Measurement Visits will occur. Task 4.1,1,- Sc1,7,e.du1ePre-Con Ltruction 017fe renge a,12,4 Id Measurement Visits — The , ,.,Fie CONSULTANT will schedule a Pre-Construction Conference and Field Measurement Visits and notify the Contractor. The CONSULTANT will reserve the BOCC Meeting Room at the Harvey Government Center for the Pre-Construction Conference. The CONSULTANT will prepare and transmit customized emails and text messages to each property owner (and tenants, if applicable) that describes the purpose of the Field Measurement Visit and informs them of the date and time the Final Measurement Visit will be conducted at their property. SCOPE OF WORK August 19., 2025 FY'25 NIP Grant Scope of Work Page 7 of 18 Task . .2: Conduct Pre,-Construction, o e ence — The CONSULTANT will prepare the NTP - Permits for signature by the Senior Director of Airports or his designee.the CONSULTANT will give the NTP—Permits to the Contractor at the Pre-Construction Conference and email a digital copy to the Contractor following the Conference. The CONSULTANT will prepare the meeting agenda to review project goals, property owner communication plan, review of acoustical scope of work, submittal requirements, scheduling and phasing of trades, workmanship requirements, progress payments, HazMat remediation, and final closeout documentation requirements. The CONSULTANT will conduct the Pre-Construction Conference, prepare a summary, and distribute the summary as appropriate. Task .1.3,Conduct age o f Visits--The CONSULTANT will attend Field Measurement Visits with the Contractor in each of the participating properties. This 80-minute visit at each property will include final measurements of all windows and doors, verification of finishes, colors, and styles, and if applicable, review of the HVAC installation process, HazMat abatement, and verification of property owner"pre-work" requirements. T� s .2 e e Product ra n s n C'o st con c�e�� —The Contractor will transmit (approximately 20) Product Submittals, (approximately 18) ,Shop Drawings, and a Construction Schedule to the CONSULTANT.The CONSULTANT will review all Contractor Product Submittals and Shop Drawings for windows, prime entry doors, sliding patio doors, and associated construction materials that may be required. The CONSULTANT will review the Contractor's proposed schedule and provide comments to the Contractor as appropriate. The CONSULTANT will approve the Contractor's final proposed construction schedule for the NIP Group 2 project. kry .1, na oon act Secu a� , T sti —Prior to requesting the issuance of a N I P 1D badge for an individual, the Contractor shall ensure that each badge applicant passes the required Criminal Background Check and Drug Testing requirements. No later than Thirty(30)days prior to the start of construction, the Contractor will be required to email their completed "Request for Issuance of NIP Construction Site ID Badge" forms to the CONSULTANT. The Contractor will also be required to email a copy of the 12-Panel Drug Test results on the requested personnel with the"Request for Issuance of NIP Construction Site iD Badge" form. The CONSULTANT will confirm receipt and review all NIP ID badge requests submitted by the Contractor. NIP ID badges are required for all Contractor staff to include employees, 1099 workers, subcontractors and suppliers. Following review and approval, the CONSULTANT will create and issue NIP Construction site ID badges. Task . w-aeview,HaWat,A fe enf en° n' with, Contractor- The CONSULTANT will review the HazMat Abatement tasks to be performed by the on-site HazMat Abatement Subcontractor during the abatement in each of the properties. In addition, The CONSULTANT will review and approve the HazMat Abatement Subcontractor's required worker HazMat abatement training and certifications, as well as proposed interior and exterior enclosure plans, as required by the NIP HazMat abatement specification. Task . * Coordinate are City,of Ke st Permittjqg Process: -The CONSULTANT will update the bid set of specifications and drawings to include all bid addenda, clarifications and field changes noted at the contractor Field Measurement Visit. The CONSULTANT will provide the Contractor with the conformed specifications and drawings and digitally signed and sealed drawings for each of the (up to 10) NIP SCOPE OF WORK August 19,2025 TY'25 NIP Grant Scope of work Page 8 of 18 properties to assist in obtaining building permits from the City of Key west Building Department. The CONSULTANT will address any plan review comments issued by the City of Key West Building Department. Ta,sk 4, .# Man Co °ac,o o i z „ - The CONSULTANT will be responsible for communication during the pre-construction period with all construction parties including General Contractor, subcontractors, product manufacturers, City of Key west, and Monroe County to manage and direct the construction mobilization process. The CONSULTANT will be on-site for two(2)days prior to the start of construction to manage the contractor mobilization process. This will include delivery coordination and scheduling. The CONSULTANT will conduct a review of all on-site window and door products to ensure compliance with specification requirements. Task Manage Da Construction and AbatemeW Acdvities of NIP G,row2 During the Construction of NIP Group 2,the CONSULTANT will complete several daily construction-related tasks during a 93-day {approximately 13-week} construction period. The Notice to Proceed (NTP) for construction is scheduled for February 27,2026.The General Contractor has 93 calendar days to complete construction. Construction is scheduled for February 27 through May 30, 2025. The construction will take place Monday through Friday.These tasks will include the following: Task 5,1" Condluct Pre-Co,,nutruction Co,aferefi,ce fb oNTP Construction — This Pre-Construction Conference will occur on the day prior to the start of construction.The CONSULTANT will prepare the NTP - Construction for signature by the Senior Director of Airports or his designee. The CONSULTANT will inform the Contractor of the date and location of the Pre-Construction Meeting. The CONSULTANT will give the NTP—Construction to the Contractor at the Pre-Construction Conference and email a digital copy to the Contractor following the Conference. The CONSULTANT will conduct the Pre-Construction Meeting to briefly review the construction of the participating properties, including construction schedule, and property owner communication plan. The CONSULTANT will prepare a summary of the Pre-Construction Meeting, and distribute the summary as appropriate. Task `. .- M,aaagge,,,wdOversee DaL,On-Sits Construction - Throughout the entire 13-week construction period,the CONSULTANT will provide daily construction observation services and conduct field inspections to help ensure quality control. Task 5r, .f.µ e ' os ec oscoo cvie - Daily site visit tasks include reviewing materials before they are installed to ensure that they comply with the approved submittals, reviewing work covered by shop drawings to ensure that it complies with the Contract Documents, coordinating with the Contractor to ensure that all appropriate building permits have been secured, observing work in progress to verify that it meets the requirements and intent of the Contract Documents, issuing Deficiency Points, and assisting in the administration and completion of all necessary change orders. During the construction period, the CONSULTANT will conduct Construction Progress Meetings. In addition, the CONSULTANT will communicate with individual subconsultants as needed. SCOPE of WORK August 19, 2025 FY'25 NIP Grant Scope of Work Page 9 of 18 The CONSULTANT will also coordinate with the subconsultants to develop solutions to unforeseen conditions that may arise and will also provide all daily communication, as required, with the participating property owners with respect to schedules, work progress, and the scheduling of substantial and final completion inspections. The CONSULTANT will conduct Substantial Completion Inspections at each property and will prepare punch lists at the appropriate time for each property.The CONSULTANT will distribute the punch lists to the General Contractor for execution. The CONSULTANT will conduct Final Completion Inspections upon completion of all outstanding punch list items for each property. This inspection will include verification that all items identified on the punch list have been addressed, that all work has been performed in accordance with the Contract Documents and Specifications, and that the work meets project standards for workmanship and quality. The CONSULTANT will prepare a Certificate of Substantial Completion for each house which will be signed by an authorized representative of the Contractor and the CONSULTANT. The CONSULTANT will file the fully executed Certificates of Substantial Completion in the NIP Group 2 Digital File. Following the satisfactory completion of all Final Inspections, the CONSULTANT will prepare a Certificate of Substantial Completion for the project which will be signed by an authorized representative of the Contractor, the CONSULTANT, and the Sponsor. The CONSULTANT will obtain the Contractor's signature, and after signing,will obtain the signature of the Sponsor and file the fully executed Certificate of Substantial Completion in the NIP Group 2 Digital File. The CONSULTANT will be on-site for the entire 13-week construction period to observe the construction process and conduct field inspections. Task 5.2_2.,- Mana Construction DocuMents - The CONSULTANT will be responsible for the preparation and administration of all daily construction documents including daily site reports, and photographs. During the entire pre-construction and construction period, the CONSULTANT and the CONSULTANT will establish and maintain files and records of all pertinent documents including submittals, shop drawings, schedules, Notices of Commencement, Requests for Information(RFI), Punch-lists, Certificates of Substantial Completion, Certificates of Final Completion, Requests for Change Orders (RICO), Change Orders (CO), Payment Applications, construction meeting minutes, Notices of Termination, As-built Drawings,Warranty Packages, etc. The CONSULTANT will upload all Construction Documents to the NIP Group 2 Digital File. The NIP Group 2 Digital File will be managed by the CONSULTANT to ensure all pertinent and required documentation is organized and accessible. Ta,sk5.2'.3,'R,e,vL*e, and Proce Contractor,Pa,Ment&piic-aPions-The CONSULTANT will review applications for payment from the General Contractor to ensure that they agree with the materials received and stored, and the work completed. The CONSULTANT will also ensure the Payment Applications conform to the requirements outlined in the Project Specifications and Contract Requirements(Project Manual Volumes 1 and 2), including the following documentation: 1. Application for Payment, 2. Monroe County Affidavit and Partial Release of Liens, SCOPE OF WORK August 19,2025 FY'25 NIP Grant Scope of Work Page 10 of 18 3. Waiver of Right to Claim Against Payment Bond from each Subcontractor and Supplier, 4. DBE Expenditure Report, 5. DBE Payment Certification from all DBE subcontractors, 6. Certified Payroll Reports for the Contractor and each Subcontractor. Following review and approval, the CONSULTANT will sign the Payment Application, transmit the fully executed Payment Applications,and all required backup documentation(e.g.,certified payroll, partial lien releases),to the Airport Finance Office, and include it in the NIP Group 2 Digital File. . Task 5.31'. Mwgaeand Oversee On-Site HazMat Abateinent—During the period when HazMat Abatement is taking place,the CONSULTANT will be responsible for overseeing the HazMat abatement process. Two (2) houses in Group 2 contain ACM, and three(3) houses contain lead-based paint. Before the initiation of the asbestos abatement and/or lead remediation process at each property (that requires abatement), the CONSULTANT will provide a visual inspection of the secured work area, worker safety suits and respirators, HEPA Vacuum and HEPA air filter location and initial readings, interior and exterior enclosure construction, and wall cut areas. Throughout the entire abatement process, the CONSULTANT will conduct a visual inspection of all abatement / remediation activities and conduct ambient air monitoring during abatement activities. Upon completion of the HazMat abatement process in each property, the CONSULTANT will provide a visual inspection of interior / exterior enclosure deconstruction, worker decontamination, and HazMat waste collection. The CONSULTANT will give final clearance for the entry of any General Contractor non-abatement staff. The CONSULTANT will obtain copies of notices filed with the Florida Department of Environmental Protection, all project information logs, exposure logs, air monitoring results reports/logs, HazMat waste disposal records, worker's release forms, and any other relevant documentation from the HazMat Abatement Contractor and provide digital copies to the CONSULTANT for inclusion in the NIP Group 2 Digital File. Task, 5A: Team StIpport and Site Visits - Throughout the entire 13-week construction period, the CONSULTANT will provide management oversight of the construction and abatement.The CONSULTANT will be present at periodic on-site inspections. During the construction period, particular subconsultants will provide up to five separate project site visits. Each site visit will consist of up to 12 hours at the project locations. During construction, particular subconsultants will be available for up to 12 hours per week to confer with the CONSULTANT, respond to contractor RFI's, evaluate necessary field changes, rough opening repairs, and provide necessary architectural, mechanical, and electrical support for the construction process. The CONSULTANT will prepare signed and sealed drawings and details for the repair of unforeseen existing conditions which would prevent the proper installation of replacement windows and/or doors. Such unforeseen conditions are due to age-related deterioration of structural members to which the replacement windows and/or doors are to be anchored. 'Task 6— C act Posit�-Constni,c,tio,n Acolustical Test/ and Anal,vsis of ou NIP Gr 2 ondu A pre-modification noise audit was conducted at eight(8)of the ten (10) homes.Those eight(8) homes will be included in the post-construction noise audit. SCOPE OF WORK August 19,2025 FY'25 NIP Grant Scope of Work Page 11 of 18 Task 6.1', Schedule Post `ot7structio_ costacal'Testing-The CONSULTANT will prepare an email and text message that describes the acoustical testing. The CONSULTANT will prepare the schedule for the testing for each property. The CONSULTANT will prepare and transmit customized emails and text messages to each property owner (and tenants, if applicable) that informs them of the date and time the Post-Construction Acoustical Testing will be conducted at their property. Task 6.2 oo act post-CQaStruction Acoustical jggtin - The CONSULTANT will conduct a post- modification noise audit at eight (8) of the NIP Group 2 properties. The CONSULTANT will perform acoustical testing on the properties to measure the noise level reduction (NLR) in representative rooms.The acoustical measurements will be used to verify the noise level reduction achieved by the acoustical modifications. The noise level reduction (NLR) measurements essentially consist of placing a loudspeaker outside each of the rooms that will be measured.The electrical signal of a pink noise source is fed through the amplification/loudspeaker system and is filtered to simulate aircraft noise. The CONSULTANT will measure the average interior sound level within the room and the sound level directly outside each exterior element (i.e., doors, windows, and walls). An overall NLR will be mathematically computed based on the measured test data and the acoustical conditions of each room. Equipment required to conduct the testing includes but is not limited to:(1)a specialized field monitoring kit that includes a signal generator, amplifier, and an equalizer to produce a noise source on the exterior of the structure, and (2) portable sound level meters to record the exterior and interior sounds levels in all habitable rooms. Task 6.1 n t ze Acoustical Measurements - The CONSULTANT will provide a complete laboratory analysis of all collected acoustical measurements from each of the properties, including external source spectrum analysis, noise modeling analysis, interior DNL and a noise level reduction (NLR) resulting from the addition of NIP acoustical modifications. Pre-modification measurements will be compared with post- modification measurements to document the achieved increase in NLR, and as a check on quality control. This data will verify that the acoustic modification treatments provided a minimum 5-decibel reduction. An overall NLR will be mathematically computed based on the measured test data and the acoustical conditions of each room. All tests will be conducted in accordance with the FAA Advisory Circular (AC) 150/5000-913 "Guidelines for Sound Insulation of Structures Exposed to Aircraft Noise" and SAE Aerospace Recommended Practice 6973"Aircraft Noise Level Reduction Measurement of Building Facades". Task, 64.111111111 Prej2p,re Repott, of F'indings - Based on a detailed analysis of all collected acoustical measurements,the CONSULTANT will prepare a report summarizing the NLRs and interior DNLs achieved as a result of the NIP acoustic modifications.The results will be published in a Final Acoustical Test Report. The Final Acoustical Test Report for NIP Group 2 will be included in NIP Group 2 Digital File and the Grant Close-out Report. as 7—Close-o ut Construcfidn of NIP a YP 2 Task 7.1,,De-Mbb,tat ze Constructio,n Site-The CONSULTANT will manage de-mobilization of the Contractor during a two (2) day period on site, immediately after the completion of all construction, including the removal of all materials and tools. Task 72: Praces Constructi6n Closeout Docti'men,ts - The CONSULTANT will compile construction closeout documents including (but not limited to): SCOPE OF WORK August 19, 2025 FY'25 NIP Grant Scope of Work Page 12 of 18 1. Certificates of Final Completion for each property, 2. Certificate of Substantial Completion for the project, 3. Test& Balance Reports,for properties with HVAC modifications, 4. Air Monitoring Reports,for properties with ACM Abatement, 5. HazMat Post Job Submittal 6. Payment Applications, 7. Change Orders, and 8. As-Builts Drawings. Task 7.3:Pre are Distribute, Obtain andFi/e Notices of Termination- Pursuant to Section 713.13 of the Florida Statutes,to correctly terminate the Notice of Commencement, a Notice of Termination must be filed with and recorded by the Clerk of Court. the CONSULTANT will prepare a Notice of Termination for each property, which will then be emailed to each property owner and the CONSULTANT. The CONSULTANT will work closely with the property owners to manage the signing, notarization, and return of this required legal document. The CONSULTANT will manage the receipt of Notices of Termination by tracking them in the database and place a copy in the property owner's digital folder. The fully executed Notice of Termination for each property, along with a fully executed copy of the Contractor's Affidavit and Final Release of Liens, will be submitted to the Clerk of Court for filing and recording by the CONSULTANT following the completion of construction. Task, 7'.4:,-Ass s O f7struction Procefss - The CONSULTANT will discuss construction performance and achievements, including the adequacy of technical specifications, required specification revisions, construction process evaluation of sequencing and methodology, evaluation of the predicted versus the actual costs for modifications, change orders, contract schedule compliance and full cost accounting including bid cost and Unit Price request evaluation. GROUP 3 DESIGN CIC'TOBER 111 2025-,,FEBRUARY 20, 2026 Task 8—Communicate and Coordinate with Ownem of NIP Groyp ert:ies The CONSULTANT will communicate and coordinate with property owners of properties eligible to participate in NIP Group 3, as appropriate. Task "Noff 1P G Lpyp.3—All ten (10)owners of the residential units .y Pro v Owners of Efigibil'it forN .pgtI designated NIP Group 3 will be notified of their eligibility to participate in the NIP and invited to attend a Property Owner Orientation meeting. The CONSULTANT will prepare an individual customized Letter for each of the owners of the ten (10) properties eligible to participate in NIP Group 3 to inform the property owners of their eligibility and invite them to the orientation meeting. The CONSULTANT will prepare and distribute the Letters and NIP Fact Sheet to each NIP Group 3 property owner. The CONSULTANT will prepare an EXCEL spreadsheet containing the name and mailing address of each property owner for use in customizing the documents and preparing mailing labels. Task 8.2: Scl?edule, and Con ducta pprty Pro Owner ,"entafidn Weth - In preparation for the design . survey, pre-construction acoustical testing, and hazardous material inspection, a program orientation SCOPE OF WORK August 19, 2025 FY'25 NIP Grant Scope of Work Page 13 of 18 meeting will be conducted for the owners of the ten(10)NIP Group 3 properties. Property owner attendance at the Property Owner Orientation Meeting (either in person or virtually) is mandatory. The CONSULTANT will review and revise the PowerPoint presentation(previously prepared for NIP Groups 1 and 2)for the Property Owner Orientation Meeting for NIP Group 3. The CONSULTANT will conduct the Property Owner Orientation Meeting for owners of NIP Group 3 properties. The Property Owner Orientation Meeting will be held at the Harvey Government Center in the BOCC Chambers, so property owners have the option of attending virtually via Monroe County's Zoom.A Monroe County TV/Multimedia Manager will be needed to facilitate the virtual meetings. The CONSULTANT will provide signage to direct property owners to the meeting room. The Pro Owner,Interest Fbrm,will be distributed to attendees at the Orientation Meeting. Owners who are interested in participating in the NIP will submit their Property-Ow,ner Interest For at the conclusion of the meeting. For those attending the Orientation Meeting via Zoom, the CONSULTANT will email the P me,0 r1Y0,wner Interest Form,to the property owners. I L The CONSULTANT will prepare a digital Pmomm,Ofientation Notebook(containing all Program Orientation PowerPoint slides and sample copies of legal documents)on a flash drive to be provided to each property owner that attends the Orientation Meeting. Task 9—Conduct On-site.Des* Surveys for N1P'1­,Groug1.m,3N erties On-site design surveys will be conducted at the ten(10)Group 3 properties to document existing conditions and to collect pertinent data as a basis for treatment recommendations, construction detailing, and to develop the Acoustic Design Packages. Task 9.1",Conduct Code Research—The CONSULTANT will review the latest building code requirements for bedroom egress window, safety glazing, smoke alarms, ventilation, pool alarm, pool grounding, etc., as it applies to the work. T .2 ,Pre are, De:a,.iqn ,Survey, T6mn1b1te,,s —The CONSULTANT will set up necessary templates for collection of existing information during the Design Surveys. The templates will be prepared in advance of the Design Surveys for the ten (10) Group 3 properties. Task 9,.3,.-, Sch,edu,,,IeOn-s,i,te,Des,t'qnSurv,e -The CONSULTANT will schedule Design Surveys with each owner of the ten (10) N I P Group 3 properties. Task 9,.4.- Document Ex-Ls, o t,o, s - The CONSULTANT will perform the following tasks at each property: verify overall building geometry take interior photographs of all rooms • document interior dimensions and floor plan layout verify existing window types, sizes, and locations verify existing door types, sizes, and locations • verify existing heating/cooling system types verify electrical service • identify and document pre-existing building deficiencies which may affect noise insulation improvements. SCOPE OF WORK August 19., 2025 FY'25 NIP Grant Scope of Work Page 14 of 18 The CONSULTANT will be responsible for conducting an on-site design survey at each of the ten(10) NIP Group 3 properties to document existing conditions and to collect pertinent data as a basis for treatment recommendations, construction detailing, and to develop the Acoustic Design Packages. Following completion of the on-site design survey The CONSULTANT will develop CAD floorplan drawings for each of the ten(10) NIP Group 3 properties. Talsk 10—Den Ud ,n-2,",si n Documellts for NIP,Group,3,ParV'cjga,n In preparation for the bid and construction of the acoustical improvements to NIP Group 3 properties, the CONSULTANT will complete the following design tasks for each property: Task 10'.1" Review Products - The CONSULTANT will conduct a thorough review of all required project products to include: 0 Acoustical Windows(including STC criteria establishment) a Acoustical Swinging Prime Doors (including STC criteria establishment) 0 Acoustical Sliding Glass Patio Doors (including STC criteria establishment) 0 Heating/Air Conditioning systems 0 Electrical components The CONSULTANT will review the selected products and provide comments as appropriate. T6sk 1,0.21,*.,_Deve16D,ACoUSticD ' Packa -Using the information collected during the Design Survey, the CONSULTANT will be responsible for the development of Acoustic Design Packages for NIP Group 3 properties. The Acoustic Design Package will contain a CAD generated floor plan for each individual residence and will include: General and Special Requirements Contractor General Notes Homeowner Requirements Schematic Architectural Drawings Schematic Mechanical/Electrical Drawings Replacement Door and Window Schedules Task 11—Conduct P,,re-Co,nstruction,AcousticaI Testing and a eData, 'Task '11.1.* Schedule Pre-Cot7sttpuctidn Noise Testis - The CONSULTANT will be responsible for scheduling all pre-construction acoustical testing appointments, as well as communicating the testing requirements to the property owners. ` .2# or7du eCon cti'd co-ustal Tee 1 - The CONSULTANT will conduct a pre- modification Cct Pr - struri A 'CfLg modification noise audit of the ten (10) NIP Group 3 properties. Measurements will be used to verify the necessity for modifications identified during the design process. Pre-modification data will be compared with post-modification measurements to document the achieved increase in noise reduction,and as a check on quality control. Equipment required to conduct the testing includes but is not limited to: (1) a specialized field monitoring kit that includes a signal generator, amplifier, and an equalizer to produce a noise source on the exterior of SCOPE OF WORK August 19,, 2025 F'Y'25 NIP Grant Scope of Work Page 15 of 18 the structure, and (2) portable sound level meters to record the exterior and interior sounds levels in all habitable rooms. bask 11.3w, Analyze Acoustical Measurem,ens — The CONSULTANT will review and analyze the pre- construction noise testing data to determine the measured NLR and interior DNL in each unit prior to the addition of NIP acoustic modifications. In addition, to ensure conformance with FAA guidelines, the CONSULTANT will model the anticipated noise reduction in these units to ensure that a minimum five (5) dB NLR will be achieved by the proposed NIP design modifications. Task �° e a off` o ,Fid" — Based on a detailed analysis of all collected acoustical measurements, the CONSULTANT will prepare a report summarizing the results of the pre-construction acoustical testing. The results will be published in a Pre-construction Acoustical Test Report and will be included in the NIP Group 3 Digital File and the Grant Close-out Report. Task -Coniduct Hazardous _fed s eef�n fog P G o a es Testing of the ten (10) NIP Group 3 properties must be completed to determine if hazardous materials are present in samples.The CONSULTANT will be responsible for conducting a hazardous material inspection of the ten(10) NIP Group 3 properties. Task 2. .@ ScheduI6 n-�/e Hai ' es/nq-The CONSULTANT will schedule HazMat testing with each property owner. Task f .2,4, Conduct in ec/off n ol/ec Sa /es-The CONSULTANT will collect physical samples to test for the presence of asbestos and will use a handheld XRF analyzer to test for the presence of Lead- Based Paint(LBP).The areas tested will only include areas that might be disturbed during NIP construction. XRF sampling will be conducted on every interior and exterior wall where doors and/or windows will be replaced. Depending on the scope of work included in the Acoustic Design Package for each house, the CONSULTANT will identify locations where samples should be collected.The locations will be indicated on a copy of the floor plan for each house. Some properties may require HVAC modifications which could include removal &infilling of"through-wall" portable air conditioning units, the cutting & repair of walls and/or ceilings, the addition of new soffits for ductwork and modifications to the electrical panel. Depending on the final NIP acoustic design scope of work,the CONSULTANT will collect additional samples. Once the required samples have been collected in each house, the CONSULTANT will infill all holes, penetrations, and surface blemishes to ensure interior and exterior aesthetic integrity. The CONSULTANT will submit all samples collected to test for the presence of asbestos to a licensed laboratory for analysis of the presence and amount of asbestos containing materials (ACM). T s .3:Dqvg�ldpi,,Individual Rgpofts,for ACM and LBP fore each o ert - Based on a detailed analysis of all collected samples, the CONSULTANT will prepare an ACM, c/onand a LBPnleci Repor for each property,which will determine what surfaces in NIP Group 3 properties will require asbestos and/or lead paint abatement/remediation during the construction process. Following completion of the reports, the CONSULTANT will email a copy of the reports to each respective property owner. SCOPE OF WORK August 19,2025 FY'25 NIP Grant Scope of Work Page 16 of 18 Task 13—Revt*ew,T osed AcousLic f c ffons with Owne,rs of NIP Groyj23fto.RertieS, The CONSULTANT will meet with each of the owners of the ten (10) NIP Group 3 properties to review documents related to their participation. Property owner attendance at their Design Review Meeting is mandatory. Attendance is preferred in person, however, for out-of-town property owners, virtual meetings will be arranged. gg,to Re n Pgqaqes�with,-Property Owners ,c Ta, 13,..1.* Sctzedule Meetin vi6w the ELoR, sed,Acousk,Qggi&_- The CONSULTANT will schedule appointments with the owners of the ten (10) NIP Group 3 properties to present the Acoustical Design Packages and review legal documents. 'T6sk 12.1 " aro es n, R and Handouts — The CONSULTANT will prepare a w Prewnt' to at*n presentation for property owners describing the Acoustic Design Package and property owner options, and print hard copies of each Acoustic Design Package Orchitect era l Fidor,Plan, 'Electrical Hoor Plan, and Mechanical Floor EtaJ, Door and Wsn�o.W..Sch,!�Ldule and Door and Wns Sheet to be w Gtggig...Qp reviewed with and signed by each of the owners of NIP Group 3 properties. �iers—The CONSULTANT will review the Task,13.3, Review Acoustic Des v* n Pac0ae,s with Prope� proposed Acoustic Design Package with each of the owners of the ten (10) NIP Group 3 properties, on site in Key West and explain all treatment recommendations and product selections such as color, style, and material. Issues arising from property owners' refusal of proposed treatments will be addressed according to program policies. Task 13.41.,Review Leqai Documents with Ero re — During the meeting, the CONSULTANT will review the legal documents with each of the owners of the ten (10) NIP Group 3 Properties and answer property owner questions regarding the legal documents as well as the upcoming NIP process and schedule. Task 13.5:7 Inc,o orate Des Selections Into Final Acoustic Q�es k at ,�ii 7. Pac ages, & DgZ!L 10 Fih, Construction Drawth —Based upon the final product selections made by the Property Owner at the Design Review Meeting, the CONSULTANT will update the final Acoustic Design Packages for the ten (10) NIP Group 3 properties.The CONSULTANT will develop a complete set of final construction drawings that meet all FAA requirements and the requirements of the Florida Building Code and local authorities. The final Bid and Permit Drawings will contain all information necessary to be used for the formal bid process and to obtain a separate building permit for the construction of noise insulation improvements at the ten (10) NIP Group 3 properties. Task,,14—ftvi*se BMLect Manual'Volumes I throyqh 5 for NIP Groyg 3, rties as 14.1 ELepare . e t I U1 1 5 he CONSULTANT, will revise the Project 141 _P h2jc Manual Volumes, -roygl —T Manual Volumes 1 through 5 developed for NIP Groups 1 and 2,for the ten(10) NIP Group 3 properties. T6sk, 14.2: Devekog, ,ost E'stim,ate— Upon completion of the design documents for the ten -!2on,.structidn !2 (10) NIP Group 3 Properties, the CONSULTANT an opinion of probable construction costs (OPCC). Tas .3,.*pro Draft ELoject Manual,(Volume 12to Monroe County Attomey—The CONSULTANT will electronically transmit the Project Manual to the Monroe County Senior Assistant County Attorney for review and approval. The CONSULTANT will review any changes required by the Senior Assistant County Attorney and incorporate them into the final Project Manual. SCOPE OF WORK August 19, 2025 FY'25 NIP Grant Scope of Work Page 17 of 18 Task 14.4.,Provide, Electronic Co Pro,*ect Manuals me's 1'- and PurchaLiffl- WN1111 _..p,ies,pf the L , (Volu to the As soon as the Project Manuals(Volumes 1-5) are finalized,the CONSULTANT will provide one complete electronic set of documents to the FAA Orlando ADO Program Manager for review and comment. The CONSULTANT will coordinate with the FAA Program Manager regarding any comments. Prior to the bid advertisement, the CONSULTANT will provide one complete electronic set of documents to the Monroe County Purchasing Department for the bid process. ASSUMPTIONS: 0 Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information/data provided by the Client or other third parties without independent verification. Additional effort by Consultant due to invalid data or information provided by the Client or other third-parties, may entitle Consultant to additional Compensation. 0 The Parties agree that Consultant shall be appointed as Client's representative for the limited purpose of performing any bid or procurement services under the contract and shall have no liability associated with the services procured by Consultant on the Client's behalf. Such services shall be performed under the Client's direction and in accordance to such forms, terms and conditions, or modifications or revisions to same as the Client may in its sole discretion at any time instruct Consultant to use. All services shall be carried out in accordance with the procedures mutually agreed upon by the Client and Consultant. 0 The presence or duties of Consultant's personnel at a construction site, whether as onsite representatives or otherwise, do not make Consultant or Consultant's personnel in any way responsible for those duties that belong to Client and/or the construction contractor or other entities, and do not relieve the construction contractor or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work. Consultant and Consultant's personnel have n❑authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of the construction contractor(s) or other entity or any other persons at the site except Consultant's own personnel. The presence of Consultant's personnel at a construction site is for the purpose of providing to Client a greater degre of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractors). Consultant neither guarantees the performance of the construction contractor(s) nor assumes responsibility for construction contractor's failure to perform work in accordance with the construction documents. 0 Any review by Consultant of design prepared by a third- party shall be for general conformance with the design intent, drawings and specifications but not a complete review of all design details and calculations. The Designer and their design professionals shall remain responsible for the accuracy SCOPE OF WORK August 19,2025 FY'25 NIP Grant Scope of Work Page 18 of 18 and completeness of their design and construction documents. Consultant does not assume any liability for work product(s)prepared by third parties,including but not limited to design and related work and makes no representation or warranty regarding same. Consultant will reasonably rely upon the accuracy, and completeness of the information/data provided by the Client or other third parties. • Consultant shall at no time take title, risk of loss or ownership of any hazardous substances. Client recognizes that Consultant assumes no risk and/or liability for hazardous substances encountered while performing any services associated with such hazardous substances. • Recommendations by Consultant to Client for periodic construction progress payments to the construction contractor(s) will be based on Consultant's knowledge, information, and belief from selective sampling that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by Consultant to ascertain that the construction contractor(s) have completed the work in exact accordance with the construction documents; that the final work will be acceptable in all respects; that Consultant has made an examination to ascertain how or for what purpose the construction contractor(s) have used the moneys paid; that title to any of the work, materials, or equipment has passed to the Client free and clear of liens, claims, security interests, or encumbrances; or that there are no other matters at issue between the Client and the construction contractors that affect the amount that should be paid. 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C T-, CL M 0 CL u uj 70 LL. > ui In ol Z UJI CL pk C ICL 2 L6 IA U. uj z 0 1 z W D xn uj La .2 1 0 OL Wit mi m mi x 41 ic IS C: CL ui z 0 C: 0 0 0 _j 2 CL 0 0 L) LJ M t4w' E E ar E LA ro (a m 0 vo ao m ru IM to c LO I c t w z fo o c m co t V, low L 4) > u u c w Lin u I IZ JL_ CL 2 uj =0 co I < 57 4-0 c Z U_m u z CL ro 4� CL t; CL CL CL u m ro E V 0 CL rL I cu 0 u m m z CL ;n CL ki 0 0 a: Ln rM Ufa nrs DATE(MM/DD/YYYY) R.. CERTIFICATE OF LIABILITY INSURANCE 05/28/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LIC #0437153 1-212-948-1306 CONTACT NAME: Marsh Risk & Insurance Services PHONE FAX A/C No Ext: A/C No: 1-212-948-1306 CIRTS_Support@jacobs.com E-MAIL 633 W. Fifth Street ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Los Angeles, CA 90071 USA INSURER A: ACE AMER INS CO 22667 INSURED INSURER B: INDEMNITY INS CO OF NORTH AMER 43575 Jacobs Project Management Co. INSURER C C/O Global Risk Management INSURER D: 555 South Flower Street, Suite 3200 INSURER E: Los Angeles, CA 90071 USA INSURER F: COVERAGES CERTIFICATE NUMBER: 752000346 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY HDO G48977145 07/01/25 07/01/26 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE Fi-I OCCUR DAMAGE TO RENTED 500,000 PREMISES Ea occurrence $ X CONTRACTUAL LIABILITY MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 1,000,000 X POLICYF-] PE0 LOC PRODUCTS-COMP/OP AGG $ 1,000,000 OTHER: $ A AUTOMOBILE LIABILITY ISA H11371504 07/01/25 07/01/26 COMBINED SINGLE LIMIT $ 1 000 000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS a HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ , . $ .25 5 2 8 ,u UMBRELLA LIAB OCCUR WAN ?k ­- EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ B AND EMPLOYERS'LIABILITY Y/N WORKERS COMPENSATION WLR C72792919 (AOS) 07/01/25 07/01/26 X STATUTE� PER �RH A ANYPROPRIETOR/PARTNER/EXECUTIVE IN I N/A SCF C72792920 (WI) 07/01/25 07/01/26 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? A (Mandatory in NH) WCU C72792932 (OH)* 07/01/25 07/O1/26 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1 000 000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A PROFESSIONAL LIABILITY EON G21655065 016 07/01/25 07/01/26 PER CLAIM/PER AGG 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) OFFICE LOCATION: Jacksonville, FL 32202. PROJECT MGR: Ryan Forney. CONTRACT MGR: Jack Renton. SENIOR CONTRACT MGR: Christopher Bowker. RE: Monroe County Airports - General Consulting Services Master Agreement with Jacobs Project Management Company for Professional Services at Key West International Airport and The Florida Keys Marathon International Airport. SECTOR: Public. The Monroe County Board of County Commissioners, its employees and officials are added as an additional insured for general liability & auto liability as respects the negligence of the insured in the performance of insured's services to cert holder under contract for captioned work. *THE TERMS, CONDITIONS, AND LIMITS PROVIDED UNDER THIS CERTIFICATE OF INSURANCE WILL NOT EXCEED OR BROADEN IN ANY WAY THE TERMS, CONDITIONS, AND CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe County Board of County Commissioners THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street AUTHORIZED REPRESENTATIVE Key West, FL 33040 USA ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Cert_Renewal 752000346 DATE SUPPLEMENT TO CERTIFICATE OF INSURANCE 05/28/2025 NAME OF INSURED: Jacobs Project Management Co. Additional Description of Operations/Remarks from Page 1: LIMITS AGREED TO UNDER THE APPLICABLE CONTRACT.* Additional Information: *$2,000,000 SIR FOR STATE OF: OHIO SUPP(05104) 4 NOTICE TO OTHERS ENDORSEMENT - SCHEDULE - EMAIL ONLY Named Insured Jacobs Solutions Inc. Endorsement Number 8 Policy Symbol Policy Number Policy Period Effective Date of Endorsement H DO G48977145 07/01/2025 TO 07/01/2026 Issued By(Name of Insurance Company) ACE American Insurance Company Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. A. If we cancel the Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium, we will endeavor, as set out below, to send written notice of cancellation, via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the "Schedule"). You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: i. The beginning of the Policy period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us; and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685(01/11) Page 1 of 2 All other terms and conditions of the Policy remain unchanged. Authorized Representative ALL-32685(01/11) Page 2 of 2 7 NOTICE TO OTHERS ENDORSEMENT- SCHEDULE - EMAIL ONLY Named Insured Jacobs Solutions Inc. Endorsement Number 2 Policy Symbol Policy Number Policy Period Effective Date of Endorsement SA H 11371504 07/01/2025 TO 07/01/2026 Issued By(Name of Insurance Company) ACE American Insurance Company Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. A. If we cancel the Policy prior to its expiration date by notice to you or the first Named Insured for any reason other than nonpayment of premium, we will endeavor, as set out below, to send written notice of cancellation, via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the "Schedule"). You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: i. The beginning of the Policy period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us; and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. ALL-32685(01/11) Page 1 of 2 All other terms and conditions of the Policy remain unchanged. Authorized Representative ALL-32685(01/11) Page 2 of 2 Workers'Compensation and Employers' Liability Policy Named Insured Endorsement Number JACOBS SOLUTIONS INC. 555 S. FLOWER STREET SUITE 3200 Policy Number LOS ANGELES CA 90017 Symbol: WLR Number:C72792919 Policy Period Effective Date of Endorsement 07-01-2025 TO 07-01-2026 07-01-2025 Issued By(Name of Insurance Company) ACE AMERICAN INSURANCE COMPANY Insert the policy number.The remainder of the information is to be completed only when this endorsement is issued subsequent to the preparation of the policy. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. NOTICE TO OTHERS ENDORSEMENT - SCHEDULE - EMAIL ONLY A. If we cancel this Policy prior to its expiration date by notice to you or the first Named insured for any reason other than nonpayment of premium, we will endeavor, as set out below, to send written notice of cancellation, via such electronic notification as we determine, to the persons or organizations listed in the schedule that you or your representative provide or have provided to us (the "Schedule"). You or your representative must provide us with the e-mail address of such persons or organizations, and we will utilize such e-mail address that you or your representative provided to us on such Schedule. B. The Schedule must be initially provided to us within 15 days after: i. The beginning of the Policy period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy period commences. C. The Schedule must be in an electronic format that is acceptable to us; and must be accurate. D. Our delivery of the notification as described in Paragraph A. of this endorsement will be based on the most recent Schedule in our records as of the date the notice of cancellation is mailed or delivered to the first Named Insured. E. We will endeavor to send such notice to the e-mail address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon us, our agents or representatives, will not extend any Policy cancellation date and will not negate any cancellation of the Policy. G. We are not responsible for verifying any information provided to us in any Schedule, nor are we responsible for any incorrect information that you or your representative provide to us. If you or your representative does not provide us with a Schedule, we have no responsibility for taking any action under this endorsement. In addition, if neither you nor your representative provides us with e-mail address information with respect to a particular person or organization, then we shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. We may arrange with your representative to send such notice in the event of any such cancellation. I. You will cooperate with us in providing the Schedule, or in causing your representative to provide the Schedule. J. This endorsement does not apply in the event that you cancel the Policy. All other terms and conditions of this Policy remain unchanged. This Endorsement is not applicable in the states of AZ, FL, ID, ME, NC, NJ, NM,TX and WI. WC 99 03 68 (01/11) Page 1 Authorized Representative WC 99 03 68(01/11) Page 2 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured Endorsement Number Jacobs Solutions Inc. Policy Symbol Policy Number Policy Period Effective Date of Endorsement EON G21655065 016 07/01/2025 to 07/01/2026 07/01/2025 Issued By(Name of Insurance Company) ACE American Insurance Company NOTICE TO OTHERS ENDORSEMENT—SCHEDULE A. If We cancel or non-renew the Policy prior to its expiration date by notice to You for any reason other than nonpayment of premium, We will endeavor, as set out below, to send written notice of cancellation or non-renewal via such electronic or other form of notification as We determine, to the persons or organizations listed in the schedule that You or Your representative provide or have provided to Us (the Schedule). You or Your representative must provide Us with both the physical and e-mail address of such persons or organizations, and We will utilize such e-mail address and/or physical address that You or Your representative provided to Us on such Schedule. B. The Schedule must be initially provided to Us within 30 days after: i. The beginning of the Policy Period, if this endorsement is effective as of such date; or ii. This endorsement has been added to the Policy, if this endorsement is effective after the Policy Period commences. C. The Schedule must be in a format that is acceptable to Us and must be accurate. D. Our delivery of the notification as described in Paragraph A of this endorsement will be based on the most recent Schedule in Our records as of the date the notice of cancellation or non-renewal is mailed or delivered to You. E. We will endeavor to send or deliver such notice to the e-mail address or physical address corresponding to each person or organization indicated in the Schedule at least 30 days prior to the cancellation or non-renewal date applicable to the Policy. F. The notice referenced in this endorsement is intended only to be a courtesy notification to the person(s) or organization(s) named in the Schedule in the event of a pending cancellation or non- renewal of coverage. We have no legal obligation of any kind to any such person(s) or organization(s). Our failure to provide advance notification of cancellation or non-renewal to the person(s) or organization(s) shown in the Schedule shall impose no obligation or liability of any kind upon Us, Our agents or representatives, will not extend any Policy cancellation or non-renewal date and will not negate any cancellation or non-renewal of the Policy. G. We are not responsible for verifying any information provided to Us in any Schedule, nor are We responsible for any incorrect information that You or Your representative provide to Us. If You or Your representative does not provide Us with a Schedule, We have no responsibility for taking any action under this endorsement. In addition, if neither You nor Your representative provides Us with e-mail address and/or physical address information with respect to a particular person or organization, then We shall have no responsibility for taking action with regard to such person or entity under this endorsement. H. With respect to this endorsement Our, Us or We means the stock insurance company listed in the Declarations, and You or Your means the insured person or entity listed in Item 1 of the Declarations page. All other terms and conditions of this Policy remain unchanged. MS-36362 (04/19) JOHN J. LUPICA, President Authorized Representative