HomeMy WebLinkAbout2nd Change Order 10/01/2025 BOARD OF COUNTY COMMISSIONERS
County of Monroe ", Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tem Michelle Lincoln,District 2
Craig Cates,District 1
�. David Rice,District 4
Holly Merrill Raschein,District 5
Memorandum
DATE: 9/25/2025
TO: BOCC
Digitally signed by Kevin
w G.Wilson,P.E.
FROM: Kevin G. Wilson, P.E., Assistant County Administrator Date:2025.10.01
16:38:37-04'00'
THRU: Christine Hurley, County Administrator
Digitally signed by Christine
Christine Hurley Hurley
SUBJECT: Proposed Change Order to be Approved Date:2025.10.01 17:12:18-04'00'
Attached is proposed Change Order#2 for the Historic Monroe County Courthouse Exterior Masonry
Sealant project, funded by a State DHR grant at 50% and a 50% match with 304 funds. There are funds
available for this change order. This change order increases the final contract sum by$65,801.58. The
substantial completion date is unchanged.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they
may have.
It is the Administrator's intent to approve the attached change order under that authority after the 24-
hour BOCC notification time.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 02
Historic Monroe County Courthouse Exterior INITIATION DATE: 09/24/2025
Masonry Sealant CONTRACT DATE: 03/25/2025
TO CONTRACTOR:
Kept Companies, Inc.
13679 Atlantic Boulevard
Jacksonville, Florida 32225
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)............................................$ 79,158.68
Net change by previously authorized Change Orders...................................................$ 293,735.27
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was.............$ 372,893.95
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order.......$ 65,801.58
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is........$ 438,695.53
The Contract Time will be (increased) (decreased) (unchanged) by.................................. 0 days
The date of Substantial Completion as of the date of this Change Order is........................ 11/11/2025
Detailed description of change order and justification:
The Historic Monroe County Courthouse exterior masonry has degraded and has sustained damage over the
years. The County has been awarded a Special Category Grant from the State Division of Historical
Resources (DHR) for the application of a waterproof sealant to provide an interim solution to the building
moisture issues. A change order has already been approved by the State DHR and County to address the
moisture intrusion coming from the windows. During construction, additional degradation of the building was
discovered on the clock tower. This change order is for the repairs to the clock tower to address the moisture
intrusion and achieve a watertight building. The State DHR has approved this additional work.
Change order is 83.1% of original contract price.
Not valid until signed by Owner Architect if applicable), and Contra °F'�`O?•o
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ARCHITECT:
Bender&Associates Architects, P.A. Date
If
CONTRACTOR: � ,.� 9/24/25
Kept Companies, Inc. Date
Digitally signed by Cary Vick
DEPARTMENT DIRECTOR Cary Vick 04'00'025.09.2416:40:58
Cary Vick Date
Project Management
Digitally signed by Christine Hurley
Christine Hurley Date:2025.10.03 12:39:06-04'00'
COUNTY ADMINISTRATOR:
Christine Hurley Date
Change Order Attachment per Ordinance No. 005-2023
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Additional degradation of the Historic Courthouse was discovered at the clock tower.
This degradation causes water intrusion into the building. This change order is for the repairs to the clock
tower and will address the water intrusion to ensure a watertight building.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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Estimate 1073553811
mwiiuMe. DATE 09/08/2025
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,i
(gain
Provided By Marc Ferretti
Marc.Ferretti@keptcompanies.com
CUSTOMER SERVICE LOCATION
Monroe County Courthouse Monroe County Courthouse
Derrick Lazzara Monroe County Courthouse
500 Whitehead St 500 Whitehead St
Key West, Florida, 33040-6351 Key West, Florida, 33040-6351
lazzara-derrick@monroecounty-fl.gov lazzara-derrick@monroecounty-fl.gov
DESCRIPTION Additional Prep and Waterproofing on Clock Tower
Estimate
Estimate
Description: See attached spreadsheet with breakdown of all costs
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
Waterproofing and Painting Clock Tower
-----------------------------
Scope of Work-Clock Tower Repairs& Painting
skilled 2- 3 man team for estimated 15 days
Repairs:
*Inspect clock tower surfaces for heavy corrosion.
*Remove deteriorated material and repair as needed ,
secured using self-tapping screws.
Surface Preparation & Priming:
*Wash exterior surfaces with bleach solution to remove dirt, mildew, and
contaminants (approx. 5 gallons).
*Mask off surfaces as needed
*Sand and prep all surfaces as needed for coating adhesion.
*Apply Dowsil CPS(submittal approved) or 3m Bondo fillers at joints and minor
surface defects as needed (1 Case Dowsil CPS = 20 sausages @12.71/Sausage)(3M
Bondo 1Q @ $16/Q)
*Spot-prime repaired and corroded areas with Kem-Kromik Rust Inhibiting Primer(1
to 2 gallons @151.69/G -submittal approved).
Finish Coating:
*Apply two finish coats of exterior-grade SW Latitude (submittal approved) paint to
all prepared and primed surfaces (approx. 10 - 15 gallons @ $95.99/Gal).
Materials& Labor:
*Quoted pricing includes labor and materials necessary to complete the above
scope of work
Additional General Conditions Due to Added Scope
----------------------------
Project staffing and supervision: $2250
*Extended hours for project manager and supervisory staff for 2 - 3 weeks paid
7.5% of 30,000
Mobilization and demobilization: $15,000
*Additional costs for moving personnel and equipment(lift transportation/rental not
included) on and off the site for the new work.
Additional utilities estimated usage:
Lift: 4G/Day x 15 = 60G @ $-4.4/G = $264
Truck Fuel: Estimated travel: 520 miles @ —20/MPG = 26Gx2 Trucks @ $-3.44/G
$178.88
Portalet: $149/Month
*All access equipment shall comply with OSHA and local jurisdiction safety
standards and will be inspected by competent person before/after use.
120' Boom Lift
*125' Lift require to reach upper areas of clock tower-86' Lift currently on rent will
not reach
*Line item Total includes rental term +Transportation
*Weight: 45,000 lbs
## Lift Rental Summary
**Vendor:**Sunbelt Rentals, Inc.
**Customer:**Fleetwash Inc.
**Job Site:** Key West Courthouse, 500 White Street, Key West, FL 33040
**Contract#:** 173880026
**Contract Date:**09/05/2025
**Rental Period:**10/01/2025 (8:00 AM) - 10/29/2025 (8:00 AM)
**Payment Terms:**Net 30
### Equipment Details
***Equipment:**120' Straight Manlift with jib(ID: 0580855)
***Rate Schedule:**
*Minimum/Day:**\$1,645.00**
*Weekly:**\$3,395.00**
*4 Weeks:**\$8,690.00**
***Rental Amount(4 weeks):****\$8,690.00**
###Additional Charges
*Transportation surcharge:**\$180.00**
*Environmental/Hazmat/Disposal fee: **\$169.45**
*Delivery charge:**\$500.00**
*Pickup charge:**\$500.00**
###Totals
***Equipment& Fees Subtotal:****\$11,342.95**
***Rental Protection Plan (if elected):****\$1,303.50**
***Tax:****\$622.61**
***Total with RPP:****$11,965.56**
*(Customer has the option to decline Rental Protection Plan -initials required.)*
### Key Notes&Conditions
*Customer(Kept Companies) is responsible for**refueling, damages, and repairs**.
*Proper training and personal fall protection required per OSHA&ANSI standards.
*Sunbelt provides manuals and offers familiarization with the lift.
*Equipment misuse or operation while damaged may result in liability for
injury/damages.
*Customer must request pickup and retain pickup number; responsibility remains
until equipment retrieval.
*Disputes subject to arbitration (no jury trial, no class action)
Change Order Subtotal $59,107.26
,"",-,...............
Profit 5% $2,955.36
-,""I'll,...............
Overhead 5% $2,955.36
--l-...............
Sales Tax 7.50% $783.59
Change Order Total: $65,801.58
CUSTOMER MESSAGE
Prices are valid for 30 days from receipt of this proposal.All proposed work will be completed in a workmanlike manner according to standard practices.Any
alterations or deviations from the above specifications involving extra costs will be executed only upon written orders and will become an extra charge over
and above the estimate. Kept Companies is authorized to do the above-described work, and payment will be Net 30. Prices do NOT include applicable state
tax, fuel surcharges and or local ordinance surcharges ($3.00) unless otherwise specified above. Cancellation of service with no notice will result in a trip
charge. A minimum notice of 8 hours is required for cancellation of any service. Kept Companies is comprehensively insured and guarantees all work
performed.
Terms of payment: The total amount stated is due upon completion. Where applicable, credit cards will be charged for the total amount upon completion
based on the credit card information provided in advance.All late payments (over 30 days) may bear interest at the highest rate permissible under Florida
law, calculated daily and compounded monthly. Customer shall also be responsible for paying reasonable costs incurred in collecting any late payments,
including without limitation,attorney's fees unless payment terms are agreed upon at time of proposal.
Photos and/or videography may be taken and used for warranty,educational,and advertising purposes.By signing this estimate,you agree to allow us to use
the content taken for the above intent. We will not take photos or videos if you request us not to, in writing,when you execute this estimate.
The above prices, specifications and conditions are satisfactory and are hereby accepted. Kept Companies is authorized to do the work as specified. My
signature below represents my acceptance of this proposal.
Estimate Accepted By: Accepted Date:
Kiri K r lnr k Universal Metal Primer
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Page 1 of 2
SUNBELT®
RENTALS PC#: 1488 SUNBELT RENTALS, INC.
8050 NW 90TH ST Salesman: 035201 BICKEL, BRIAN (352)
MEDLEY, FL 33166 2114 Typed By: MDANIELE
786-693-8210
Job Site: QUOTE
KEY WEST COURT HOUSE III IIIIIIIIIIIIIIIIIIIIII III III
500 WHITEST
KEY WEST, FL 33040 7151
Contract #.. 173880026
C#: 800-847-3735 J#: 904-579-0124 Contract dt. 9/05/25
Date out.... 10/01/25 8:00 AM
Customer: 479872 Est return.. 10/29/25 8:00 AM
FLEETWASH INC Job Loc..... 500 WHITE STREET, KEY WEST
P.O BOX 1577 Job No...... COURTHOUSE
WEST CALDWELL, NJ 07007 P.O. #...... NO DATE QUOTE
Ordered By.. SHELLITO, AARON
NET 30
For operations in Florida: Prima facie evidence of intent to defraud: Failure to return rental property or equipment upon expiration of rental period
and failure to pay all amounts due (including costs for damagge to the property or Equipment) are evidence of abandonment or refusal to redeliver
the property, punishable in accordance with Section 812.155, Florida Statutes.
QTY EQUIPMENT # Min Day Week 4 Week Amount
1.00 120 ' STR MANLIFT W/JIB 1645.00 1645.00 3395.00 8690.00 8690.00
0580855
*** EQP MSG ***
* Familiarization of the equipment stated on this contract has been
offered to the customer.
* All required manuals are provided with the equipment stated
on this contract.
* OSHA 1926.453 & ANSI Regulation A92 requires All Boom Lift occu-
pants to wear Personal Fall Protection connected to the designated
platform anchorage points. Personal Fall Protection equipment is
available for purchase from Sunbelt Rentals.
* If the users of this equipment have any questions contact
Sunbelt Rentals.
SALES ITEMS:
Qty Item number Unit Price
1 DLPKSRCHG EA 180.000 180.00
TRANSPORTATION SURCHARGE
1 ENVIRONMENTAL EA 169.450 169.45
2133XXX000 ENVIRON/HAZMAT/DISPOSAL FEE
DELIVERY CHARGE 500.00
PICKUP CHARGE 500.00
IF THE EQUIPMENT DOES NOT WORK M U LTI PLE SH I FTS OR CUSTOMER IS RESPONSIBLE FOR
PROPERLY, REFUELING,
1. The total charges are an estimate based on the estimated rental period and other information provided by Customer.
2. Customer assumes all risks associated with the Equipment during the Rental Period,including injury and damage to persons,property and the Equipment.
3. Customer is responsible for and shall only permit properly trained Authorized Individuals to use the Equipment.
4. If the Equipment does not operate properly,is not suitable for Customers intended use,does not have operating and safety instructions or Customer has any questions regarding use of the Equipment,
Customer shall not use the Equipment and shall contact Sunbelt immediate
5. Equipment misuse or using damaged or malfunctioning Equipment may resu in serious bodily injury or death and Customer agrees that Customer(i)assumes all risk associated thereunder,and(ii)
indemnifies Sunbelt Entities for all claims or damages as a result of misuse or use of damaged or malfunctioning Equipment.
6. Customer has received,read,understands and agrees to the estimated charges and all the terms on this page,plus all sections on the reverse side of this Contract("Sections"),including Release and
Indemnification in Section 8 and Environmental Fee in Section 16,which can also be found at www.sunbeltrentals.com/rentalcontract.*Delivery/Pickup Surcharge fee explanation is available at
www.sunbeltrentals.com/surcharge.
7. Customer must contact Sunbelt to request pickup of Equipment,retain the Pick-Up Number given by Sunbelt and will be responsible for Equipment until actuallyretrieved by Sunbelt.
8. Customer waives its right to a jury trial in any dispute as set forth in Section 19.
9. At the election of Sunbelt or Customer,Customer agrees to submit every dispute to arbitration and waives any right to bring a class action as set forth in Section 20.
Customer is declining Rental Protection Plan(see reverse side for details) (Customer Initials)
Customer Signature Date Name Printed Delivered By Date
www.sunbeltrentals.com PDFWS6(Rev 02/28/22)
Page 2 of 2
SUNBELT®
RENTALS PC#: 1488 SUNBELT RENTALS, INC.
8050 NW 90TH ST Salesman: 035201 BICKEL, BRIAN (352)
MEDLEY, FL 33166 2114 Typed By: MDANIELE
786-693-8210
Job Site: QUOTE
KEY WEST COURT HOUSE III IIIIIIIIIIIIIIIIIIIIII III III
500 WHITEST
KEY WEST, FL 33040 7151
Contract #.. 173880026
C#: 800-847-3735 J#: 904-579-0124 Contract dt. 9/05/25
Date out.... 10/01/25 8:00 AM
Customer: 479872 Est return.. 10/29/25 8:00 AM
FLEETWASH INC Job Loc..... 500 WHITE STREET, KEY WEST
P.O BOX 1577 Job No...... COURTHOUSE
WEST CALDWELL, NJ 07007 P.O. #...... NO DATE QUOTE
Ordered By.. SHELLITO, AARON
NET 30
For operations in Florida: Prima facie evidence of intent to defraud: Failure to return rental property or equipment upon expiration of rental period
and failure to pay all amounts due (including costs for damagge to the property or Equipment) are evidence of abandonment or refusal to redeliver
the property, punishable in accordance with Section 812.155, Florida Statutes.
QTY EQUIPMENT # Min Day Week 4 Week Amount
SALES ITEMS:
Qty Item number Unit Price
AARON SHELLITO 904-579-0124
Sub-total: 11342 .95
R.n.t..l.................r.o.t.eet.,n,,,,,,,,,,,...... 5..0....
Tax: 622 .61
Total: 11965.56
All amounts are in USD
IF THE EQUIPMENT DOES NOT WORK M U LTI PLE SH I FTS OR CUSTOMER IS RESPONSIBLE FOR
PROPERLY, REFUELING,
1. The total charges are an estimate based on the estimated rental period and other information provided by Customer.
2. Customer assumes all risks associated with the Equipment during the Rental Period,including injury and damage to persons,property and the Equipment.
Y Customer is responsible for and shall only permit properly trained Authorized Individuals to use the Equipment.
4. If the Equipment does not operate properly,is not suitable for Customers intended use,does not have operating and safety instructions or Customer has any questions regarding use of the Equipment,
Customer shall not use the Equipment and shall contact Sunbelt immediate
5. Equipment misuse or using damaged or malfunctioning Equipment may resu in serious bodily injury or death and Customer agrees that Customer(i)assumes all risk associated thereunder,and(ii)
indemnifies Sunbelt Entities for all claims or damages as a result of misuse or use of damaged or malfunctioning Equipment.
6. Customer has received,read,understands and agrees to the estimated charges and all the terms on this page,plus all sections on the reverse side of this Contract("Sections"),including Release and
Indemnification in Section 8 and Environmental Fee in Section 16,which can also be found at www.sunbeltrentals.com/rentalcontract.*Delivery/Pickup Surcharge fee explanation is available at
www.sunbeltrentals.com/surcharge.
7. Customer must contact Sunbelt to request pickup of Equipment,retain the Pick-Up Number given by Sunbelt and will be responsible for Equipment until actuallyretrieved by Sunbelt.
8. Customer waives its right to a jury trial in any dispute as set forth in Section 19.
9. At the election of Sunbelt or Customer,Customer agrees to submit every dispute to arbitration and waives any right to bring a class action as set forth in Section 20.
Customer is declining Rental Protection Plan(see reverse side for details) (Customer Initials)
Customer Signature Date Name Printed Delivered By Date
www.sunbeltrentals.com PDFWS6(Rev 02/28/22)