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HomeMy WebLinkAboutItem H2 3221 3222 September 17, 2025 SENT VIA ELECTRONIC MAIL ONLY Monroe County FR hemeyer-zully@monroecounty-fl.gov Re: Notice of Grant Award from the Decontamination Equipment Grant Program Monroe County FR: As the Director of the Division of State Fire Marshal within the Florida Department of Financial Services (Division), it is my privilege to inform you that the Division approved your grant application for the 2025-2026 fiscal year in the amount of $26,670.00 for the purchase of 2 extractors. The State of Florida requires a mandated funding match of twenty-five percent (25%) of the total grant award amount; please see below breakdown of the total grant award and required match. Total Grant Award Amount $35,560.00 State of Florida Portion Amount (75%) $26,670.00 Required Match Amount (25%) $8,890.00 To accept the grant award, you must complete and email the included Confirmation Form to SFMGrant@MyFloridaCFO.com. Once the Division receives the completed form, a contract manager will be assigned and contact you to discuss next steps. The assigned contract manager will be your main point of contact within the Division for all matters relating to this Notice of Grant Award, the Grant Agreement, and the payment of funds. If you have not already done so, please ensure that you are in full safety compliance from the Bureau of Fire Standards and Training. Any outstanding compliance items are to be completed by you within ninety (90) days from the date of this Notice of Grant Award. If not completed, then this grant award will be revoked. Please note, the defined performance period for the grant is one (1) year starting July 1, 2025, and ending June 30, 2026. If your equipment purchase will take longer than one (1) year to complete and meet payment requirements, you must notify your assigned contract manager as soon as possible. Congratulations, the Division looks forward to working with Monroe County FR on this important project. Sincerely, JoAnne E. Rice, Director Division of State Fire Marshal LT/ct FLORIDA DEPARTMENT OF FINANCIAL SERVICES JoAnne E. Rice Director Division of State Fire Marshal 200 East Gaines St. Tallahassee, FL 32399-0340 Tel. 850-413-3610 3223 Email SFMGrant@myfloridacfo.com CONFIRMATION FORM Contact Information Grantee: ˁŷĻ DƩğƓƷĻĻƓğƒĻ a { ĬĻ ƷŷĻ ƓğƒĻ ƩĻŭźƭƷĻƩĻķǞźƷŷ ƷŷĻ 5ĻƦğƩƷƒĻƓƷ ƚŅ {ƷğƷĻ ğƓķ aǤCƌƚƩźķğağƩƉĻƷƦƌğĭĻͲ ĭƚƒƒƚƓƌǤ ƉƓƚǞƓ ğƭ aCatΜ Federal ID # (FEIN): Mailing Address: City, State, Zip: Physical Address: City, State, Zip: Contract Manager Name: Title: Phone: Email: All email and phone communications will be directed to the Point of Contact (POC). Please list POC here: Name: Title: Phone: Email: 3224 D EPARTMENT OF F INANCIAL S ERVICES Division of State Fire Marshal APPLICATION FOR FIREFIGHTER CANCER DECONTAMINATION EQUIPMENT GRANT PROGRAM APPLICANT INFORMATION Name of Fire Department: Monroe County Fire Rescue Name of Person Completing Form: Zully Hemeyer Physical Address: 7280 Overseas Hwy Marathon 33050 (Street)(City)(Zip) Mailing Address: SAME (Street) (City) (Zip) EMAIL Address: hemeyer-zully@monroecounty-fl.gov County: Monroe Fire Department Telephone Number: (__305__) __289__ - ___6020______ Name and Telephone Number of the Safety Officer/Representative for follow-up: _Marcos Osorio, Deputy Fire Chief Administration___ (_305__) __289__ - __6020_____ Fire Department Identification Number (FDID#): _____38000_________ Federal Tax Identification Number: _____59-6000749__________ What Year was Fire Department Established: ______1998__________ Indicate whether you are a municipality or county, the state, or any political subdivision of the state, including authorities and special districts: _________County____________________________________________________ Indicate the size of the population served: ____ 80,619_______ Indicate the number of square miles in your area served:___130 sq miles______ DFS-K4-2300 Page 1 Effective 12/20 Rule 69A-37.039, F.A.C. 3225 Indicate the number of fire stations within your jurisdiction: _____9______ Indicate the number of certified firefighter personnel within your fire department listed on the Fire College Department of Insurance Continuing Education (FCDICE) roster: ____144____________ Would decontamination equipment help you achieve the objectives of the Employer Cancer Prevention Best Practices, Rule 69A-62.025, F.A.C.? No Yes Does your agency have post fire on-scene decontamination equipment and related practices on your suppression apparatus? No Yes Do you presently submit fire incident data to the National Fire Incident Reporting Service (NFIRS)? (Awarding of this grant is conditional on your department submitting fire incident data.) No Yes Do you presently have decontamination equipment that is designed to mitigate exposure to hazardous cancer-causing chemicals? Use additional sheets if necessary. No Yes (List type and quantity of equipment and how many fire station and personnel this services) Monroe County Fire Rescue (MCFR) currently operates 9 fire stations and 2 air ambulance bases across three 24-hour shift platoons (A/B/C shifts) with 144 career firefighters and 27 apparatus providing NIMS compliant fire suppression and emergency medical services (EMS) to the citizens and visitors of the unincorporated areas of Monroe County, the city of Layton and the Key West International Airport. MCFR has 144 combat firefighters, and every firefighter has been provided with bunker gear that is compliant with NFPA 1971, 2018 edition. Therefore, this bunker gear meets the minimum level of protective ensembles and ensemble elements to protect personnel during structural and proximity firefighting from exposure to liquid and particulate contaminants. DFS-K4-2300 Page 2 Effective 12/20 Rule 69A-37.039, F.A.C. 3226 Of the 27 apparatus, 17 front line units has a post-fire gross decontamination kit as part of its inventory. These decontamination kits are kept on responding apparatus for each first-due response zone within the County’s jurisdiction. Although MCFRhas post-fire gross decontamination procedures, the department lacks advanced cleaning equipment conducted using washer/extractors. FUNDING INFORMATION Directions: List the total funding received from ANY taxing authority in your current FISCAL YEAR, or in your current CALENDER YEAR. Include any funds and grants received from any local governing authority, County, Town, City, Municipality, Independent Special District, Dependent Special District, Special District, Municipal Service Taxing Unit (MSTU), or Municipal Service Benefit Unit (MSBU). DO NOT INCLUDE DONATIONS OF ANY TYPE. a.Annual Operating Budget:$ ___36,718,398.00__ b.Total Grants Received $ _____213,197.00__ c.Total Funds Received (a.+ b.): $ ___36,931,595.00__ Note: SAFER funding received on 8/31/2021. FY 2024-25 expended remaining funds for personnel. Calendar Year _______Fiscal Year _2025-26_ Financial need must be documented in the Grant Narrative Section. REQUESTING FUNDS FOR THE FOLLOWING EQUIPMENT, SUPPLIES, AND EDUCATIONAL TRAINING For which of the following items are you requesting funds? (Please select ALL that apply.) VEHICLE EXHAUST CAPTURE SYSTEMS(compliant with the standards of NFPA 1500 (2018 edition)incorporated by reference in Rule 69A-62.025, F.A.C) Please provide the following information in the Grant Narrative section: Description of the equipment Explanation of how the equipment mitigates exposure to hazardous, cancer-causing chemicals Please include any documentation on usage PERSONAL PROTECTIVE EQUIPMENT EXTRACTOR UNITS Please provide the following information in the Grant Narrative section: X Description of the equipment Explanation of how the equipment mitigates exposure to hazardous, cancer-causing chemicals Please include any documentation on usage HOODS, GLOVES, OR HELMET EARFLAPS (compliant with the standards of NFPA 1971 (2018 edition) incorporated by reference in Rule 69A-37.060, F.A.C) DFS-K4-2300 Page 3 Effective 12/20 Rule 69A-37.039, F.A.C. 3227 Please provide the following information in the Grant Narrative section: Description of the equipment Explanation of how the equipment mitigates exposure to hazardous, cancer-causing chemicals Please include any documentation on usage OTHER EQUIPMENT USED TO MITIGATE EXPOSURE TO HAZARDOUS, CANCER- CAUSING CHEMICALS Please provide the following information in the Grant Narrative section: Description of the equipment Explanation of how the equipment mitigates exposure to hazardous, cancer-causing chemicals Please include any documentation on usage SUPPLIES USED TO MITIGATE EXPOSURE TO HAZARDOUS, CANCER-CAUSING CHEMICALS Please provide the following information in the Grant Narrative section: Description of the supplies Explanation of how the supplies mitigate exposure to hazardous, cancer-causing chemicals Please include any documentation on usage EDUCATIONAL TRAINING Please provide the following information in the Grant Narrative section: Description of educational training Explanation of how training contributes to decreasing exposure to hazardous, cancer-causing chemicals If future grant funding is allocated to the Division of State Fire Marshal to mitigate exposure to hazardous, cancer-causing chemicals and to protect the health and safety of Florida Firefighters, what type of items would you be interested in obtaining? (Optional) 1.___Bunker Gear Decon Dryers ____________________________ 2.___Washer / Extractor Units_______________________________ 3.___Contaminated Gear Encapsulation Bags___________________ 4.___Second Set of Bunker Gear / Gear Components_____________ 5.___Two Station Decontamination Portable Shower Unit_________ MATCHING FUNDS: LEVEL OF NONSTATE MATCHING FUNDS, MINIMUM OF 25% OF NONSTATE FUNDING DFS-K4-2300 Page 4 Effective 12/20 Rule 69A-37.039, F.A.C. 3228 Percentage of matching funds: _25_% Please attach documentation indicating the source of the matching funds. Attached is the FY 2024-2025 Operating Budget Monroe County Fire Rescue / Emergency Services. DFS-K4-2300 Page 5 Effective 12/20 Rule 69A-37.039, F.A.C. 3229 GRANT NARRATIVE(use additional sheets if necessary) Directions: Please contact the State Fire Marshal if you have any questions: firegrantquestion@myfloridacfo.com Provide the required information for your grant request here. Include any additional information you feel is important to your grant request. This narrative must demonstrate the financial need of the department. Monroe County Fire Rescue’s (MCFR) is requesting $35,560 for two (2) bunker gear extractor units. MCFR’s project goals with the requested funding is to ensure that bunker gear is cleaned immediately following exposure to carcinogens with washer extractor units at two of its fire stations for its 144 firefighter personnel. The following is an itemized list with costs for the items requested: 1.Washer Extractor (2 @ $ 17,780.00 /ea) for total Amount Requested $35,560.00 As evidenced in numerous studies, most notably the Firefighter Cancer Support Network (FFCSN), firefighters are repeatedly exposed to environments filled with hazardous compounds, toxins and carcinogens, and as a result of the performance of their duties and responsibilities are more prone to contracting certain illnesses and cancers than the general population. The head, face, neck and hands represent highly vulnerable body regions. The function of a hood with an inner membrane-based particulate blocking layer is to protect against the skin’s exposure to both fire and carcinogens. The skin is the largest organ of the human body in area and is highly absorptive, which increases with temperature. Consequently, the most likely route of exposure for carcinogens is through dermal/skin absorption. Hoods as described, helmets with protective earflaps and gloves are extremely important in that these protective devices reduce the area of skin exposed to toxic substances and particulates that will contaminate a firefighter’s personal protective equipment ensemble following exposure to the products of combustion or other hazardous materials incidents. These carcinogens may not be completely eliminated however MCFR requires gear cleaning procedures for our firefighters who may respond to several incidents per shift as a primary project goal with this funding. This cleaning will mitigate exposures to hazardous, cancer-causing contaminants for our firefighters as the major project objective. This project objective meets MCFR’s intent which is to reduce the number of firefighters being diagnosed with and dying of different occupational cancers. Therefore, MCFR is seeking funding to purchase two (2) washer extractor units. This project goal and objective correlates to MCFR’s mission of serving our community with the highest level of life and property protection to meet the needs of the community and to perform these fire and lifesaving activities while assuring firefighter safety and operational readiness of all personnel in conformance with NFPA 1500 Standard on Fire Department Occupational Safety, Health and Wellness Program and NFPA 1585 Standard on Contamination Control. This equipment cannot be funded by Monroe County due to current and projected budgetary shortfalls resulting from federal funding reductions. There are less tax revenue contributions limits the department’s capital expenditure budget. Monroe County’s economy is tourism-based with approximately 35% of its jobs in this industry. Typically, the County's population more than doubles during the tourist season which is from November through April every year increasing demand on fire and emergency medical services personnel. Nonetheless, Monroe County is considered a rural jurisdiction which extends from the mainland Southern tip of Florida with islands connected by the U.S. 1/Overseas Highway’s 42 bridges and is also contiguous with Miami-Dade County. Monroe County is experiencing declining revenues which correspond to a decline in growth and decrease in half-cent sales and tourist impact taxes, increased expenditure costs as high inflation and interest rates have negatively impacted the department’s ability to make necessary purchases. DFS-K4-2300 Page 6 Effective 12/20 Rule 69A-37.039, F.A.C. 322: AUTHORIZATION TO SUBMIT GRANT REQUEST To be completed by the Fire Chief or Fire Service Agency Head of the municipality or county, the state, or any political subdivision of the state, including authorities and special districts, employing firefighters or utilizing firefighters to provide fire extinguishment or fire prevention services for the protection of life and property. NOTE: Administration of resources awarded by the Department to the recipient may be subject to audits and/or monitoring by the Department. Person Submitting Request: Osorio Marcos (Last Name) (First Name) Mailing Address: 7280 Overseas Hwy Marathon 33050 (Zip) (Street) (City) Email Address: @monroecounty-fl.gov Telephone Number: (305)289-6020 Chief (Last) (First) (Title) Printed Name 08/01/2025 (Date) Signature DFS-K4-2300 Page 7 Effective 12/20 Rule 69A-37.039, F.A.C. 3231 Monroe County Board of County Commissioners Fiscal Year 2025 Adopted Fiscal Plan Emergency Services FY 2022FY 2023FY 2025FY 2024FY 2024FY 2025FY 2024FY 2025FY 2024FY 2025FY 2024FY 2025FY 2024FY 2025FY 2024FY 2025FY 2024FY 2025FY 2024FY 2025FY 2024FY 2025FY 2024FY 2025 Budgetary Cost SummaryActualActualAdoptedAmendedAdoptedAdoptedAdoptedChange Personnel Expenditures18,811,57723,540,48421,029,71520,385,08323,091,03215.5% Operating Expenditures7,885,50612,399,0019,255,10910,601,36410,494,06117.0% Capital Outlay Expenditures477,584778,913317,253856,0101,306,968(9.0)% Total Budget27,174,66730,602,07831,842,45734,892,06036,718,39815.3% FY 2022FY 2023FY 2025FY 2024FY 2024FY 2025 Appropriations by DepartmentActualActualAdoptedAmendedAdoptedChange Emergency Medical Air Transport8,454,91612,638,1139,413,93410,442,23510,442,23521% Fire & Rescue Central13,943,85517,460,66016,099,02114,931,62917,963,93217% Fire & Rescue Coordinator/Fire Academy1,941,1852,977,5492,030,4382,835,9312,835,9315% Fire & Rescue Key West Airport1,885,3742,413,5832,080,3872,300,6292,300,6295% Fire Marshal917,147996,003888,6371,092,2941,092,294(9)% Impact Fees Fire & EMS-184,490-191,739191,739(4)% LOSAP32,19048,00089,66048,00065,300-% Total Budget27,174,66730,602,07831,842,45734,892,06036,718,39815% FY 2022FY 2023FY 2025FY 2024FY 2024FY 2025 Revenue SourcesActualActualAdoptedAmendedAdoptedChange General Fund638,085810,016(23.4)%620,9051,057,3721,057,372 Fine & Forfeiture Fund8,454,91612,638,11321.0%9,413,93410,442,23510,442,235 Governmental Fund Type Grants954,903--%1,994,190-2,815,483 Impact Fees Fund - Fire & EMS-184,490(3.8)%-191,739191,739 Fire & Ambulance, District #1 - Lower and 12,988,95217,460,66016.9%14,104,83214,931,62915,148,449 Middle Keys Unincorporated Svc District - Planning, 2,220,2473,163,53610.4%2,298,1712,865,8532,865,853 Building, and Zoning Miscellaneous Special Revenue Fund--(100.0)%-5,0005,000 Key West International Airport1,885,3742,413,5834.9%2,080,3872,300,6292,300,629 Fire & EMS LOSAP Trust Fund32,19048,000-%89,66048,00065,300 Total Revenue36,718,39827,174,66730,602,07831,842,45734,892,06015.3% 3232 Emergency Services Fiscal Year 2025 274 3233 3234 3235 3236 Department of Financial Services Division of State Fire Marshal NoticeofFundingOpportunity FY2025-2026 FloridaFirefighter Cancer DecontaminationEquipmentGrant A.Program Description Catalog of State Financial Assistance (CSFA) Project Number 43.013 CSFA Title Fire Decontamination Equipment Grant Project Notice of Funding Opportunity Title FY2025-26 Florida Firefighter Cancer Decontamination Equipment Grant Program Program Overview and Priorities Project Overview The Florida Firefighter Cancer Decontamination Equipment Grant Program (FFCDEGP) was established by Florida Statute 633.137 and F.A.C 69A-37.503 to help protect the health and safety of firefighters and provide financial assistance to help fire departments, including volunteer fire departments, procure equipment, supplies, and educational training designed to mitigate exposure to hazardous, cancer-causing chemicals. Project Priorities Grant funding is only available for PPE extractor units (110 volt) and other units not designed to operate not using 110 volt however additional costs such as wiring and installation will not be covered, second sets of hoods, gloves, and earflaps, vehicle exhaust capture systems, other equipment used to mitigate exposure to hazardous, cancer-causing chemicals, supplies used to mitigate exposure to cancer, causing chemicals, educational training designed to mitigate exposure to hazardous, cancer-causing chemicals. For specific information on program priorities and objectives for the FY2025-2026 FFCDEGP, refer to Florida Administrative Code 69A-37.503. B.Award Information Award Amount and Important Dates Total Available Funding for FY 25-26: $TBD Period of Performance Start Date: July 1, 2025 Period of Performance End Date: June 30, 2026 C.Eligibility Information Eligible Applicants and Criteria 1 3237 Department of Financial Services Division of State Fire Marshal NoticeofFundingOpportunity FY2025-2026 FloridaFirefighter Cancer DecontaminationEquipmentGrant Eligible applicants are fire service providers organized and operating in the state of Florida that meets all the following requirements: 1.A fire service provider, 2.Recorded as a fire department in the Division’s online electronic database, 3.Has a Florida fire department identification (FDID) number? 4.Submitted the Florida Fire Service Needs Assessment, Form DFS-K4-2191, 5.Is compliant with the Florida Firefighters Occupational Health and Safety Act or has a plan for correction. 6.Must submit fire incident data as required in FAC 69A-66.004. Ineligible organizations are those that meet any of the following: 1.Federal government entities or contracted by federal government, 2.Fire service providers on federal or state military bases, 3.Federal or state tribal nations, 4.Fire brigades or private fire departments that operate independent of a municipality or county, the state of Florida, the Division, or any political subdivision of the state of Florida, including authorities and special districts. Cost Share or Match A minimum of 25 percent nonstate matching funds is required by the eligible applicant for the Florida Firefighter Cancer Decontamination Equipment Grant Program. Applicant must submit proof of its nonstate matching funds. D.Application and Submission Information Key Dates and Times Opening Date for Submitting Applications: July 7, 2025, 8 am EDT Closing Date for Submitting Applications: August 1, 2025, 5 pm EDT Application Submission In addition to meeting the eligibility requirements, applicants for the Florida Firefighter Cancer Decontamination Equipment Grant Program must complete the following items and submit: Grant Application (DFS-K4-2300) DFS-K4-2300 Cancer Decontamgrant app.docx DFS-K4-2300 Cancer Decontam grant app.pdf 2 3238 Department of Financial Services Division of State Fire Marshal NoticeofFundingOpportunity FY2025-2026 FloridaFirefighter Cancer DecontaminationEquipmentGrant Mail or e-mail application o Mailing Address Division ofState Fire Marshal Bureauof FireStandardsandTraining 11655NW Gainesville Road Ocala, FL 34482 ATTN:CancerDeconGrant o E-Mail address: Michael.Distefano@myfloridacfo.com o Application can be submitted through: https://dfs-k4-2300.questionpro.com Florida Fire Service Needs Assessment (DFS-K4-2191) CLICK FOR LINK TO ELECTRONIC SURVEY Fire Department Safety ComplianceInspection from the Bureau of Fire Standards and Training, Safety Section (if one has not been completed in the past three years). Request by sending an email to: FireFighterSafety@MyFloridaCFO.com E.Application Review Information The Bureau of Fire Standards and Training (BFST) will rank all complete and submitted applications based on how well they match the Priority Sequence for Award. Answers to the application’s activity specific questions and Florida Fire Service Needs Assessment Survey provided information will be used to determine each application’s ranking relative to the stated program priorities. Review and Selection Process Applications are scored competitively by (no less than three) peer reviewers. These peer reviewers will assess each application’s merits with respect to the detail provided in the Narrative Statement on the activity, including the evaluation elements listed in the Narrative Evaluation Criteria below. The panel will independently score each project within the application, discuss the merits and/or shortcomings of the application, and document the findings. A consensus is not required. 3 3239 Department of Financial Services Division of State Fire Marshal NoticeofFundingOpportunity FY2025-2026 FloridaFirefighter Cancer DecontaminationEquipmentGrant Narrative Evaluation Criteria Financial Need Applicants should describe their financial need and how consistent it is with the intent of the Program. This statement should include details describing the applicant’s financial distress, summarizing budget constraints, unsuccessful attempts to secure other funding, and proving the financial distress is out of their control. 2. Project Description and Budget This statement should clearly explain the applicant’s project objectives and its relationship to the applicant’s budget and risk analysis. The applicant should describe the various activities applied for with respect to any program priority or facility modifications, making sure they are consistent with project objectives, the applicant’s mission and national, state, and/or local requirements. Applicants should link the proposed expenses to operations and safety, as well as the completion of the project goals. Turndown Notifications All applicants who do not receive an FY2025-26 Grant award will receive a notification letter by email from BFST within 60 days of grant application closing date. F.Award Administration Information Award Notification All applicants who are awarded a FY2025-26 Grant award will receive a notification award letter by email from BFST within 60 days of grant application closing date. The recipient will have 30 days from notification to email BFST whether to accept or decline the award. Award Agreement Information If the recipient decides to accept the grant award, they will be required to sign a grant agreement between Department of Financial Services and the recipient. The Contract provides the requirements for services and performance as outlined in the Scope of Work including deliverables, Specific Grant Award, Audit Requirements, and Public Records Requirements 4 323: