Resolution 515-2003
RESOLUTION NO.
515
- 2003
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
AMENDING THE COMMUNITY DEVELOPMENT BLOCK
GRANT, HOUSING ASSISTANCE PLAN
WHEREAS, Monroe County adopted a Housing Assistance Plan ("HAP") by Resolution 220-
2002, May 15,2002 in meeting the Community Development Block Grant ("CDBG"), Housing Category,
application requirements, and
WHEREAS, Resolution 269-2003, July 15,2003, amended the HAP, meeting DCA
requirements for the executed contract agreement; and,
WHEREAS, the BOCC approved Resolution 471-2003 supporting funding to low and very low-
income households and providing an Implementation Plan to be administered by the Monroe County
Housing Authority; and,
WHEREAS, the BOCC approved amending the promissory note time period of the
Implementation Plan in Resolution 471-2003, from the three (3) year period to a five (5) year period; and,
WHEREAS, the County HAP is the basis for the Implementation Plan and contains the
promissory note provision that is to be amended.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Monroe
County, Florida, that the Monroe County Community Development Block Grant, Housing Assistance
Plan, as amended, and attached hereto as "Attachment A" is hereby adopted effective this date. This
Housing Assistance Plan supersedes all previously adopted CDBG Housing Assistance Plans.
PASSED AND ADOPTED, by the Board of Commissioners of Monroe County, Florida, at a
regular meeting on the 19th day of November, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor" NlffilIJon
Mayor Pro Tern ~Ri.ce,
Commissioner McCoy
Commissioner Neugent
Commissioner Spehar
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Mayor
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A TT ACHMENT A
MONROE COUNTY 2002 SMALL CITIES
COMMUNITY DEVELOPMENT BLOCK GRANT - HOUSING CATEGORY
HOUSING ASSISTANCE PLAN
All funds awarded will be in the form of grants to the homeowners and loans to property owners
providing rentals to qualified beneficiaries.
The process for selecting, accepting, reviewing and approving requests for assistance will be by
advertisement in local newspapers of general circulation on at least four occasions. This process
will provide a minimum sixty (60) day application period. Additional outreach activities shall
include, press releases, announcements at public meetings and notification to the following: non-
profit organizations, social service providers, local churches, daycare providers and
organizations serving the elderly. Any subsequent application periods necessary shall meet the
criteria outlined above.
Properties to be addressed shall meet all of the following criteria:
Priority #1
Single family
Owner occupied
Primary residence
Contain Housing Code, Housing Quality Standards or Health/Safety Violations or sewer
connection requirements
Priority #2
Property owners
Single family or multifamily rental properties
Occupied by qualified beneficiaries
Has sewer connection requirements.
Applications received within the application period(s) which meet the primary criteria above
shall be prioritized based on the schedule outlined herein. Those household/projects. receiving
the greatest priority score shall be addressed until all available funding has been expended.
Priorities
Elderly (one owner greater than 62 yrs.) 10
Disabled household member 10
Documented Multiple Housing Code violations 10
Very low income 05
Children in household (greater than 2) 05
Length of Ownership (greater than 15 yrs.) 05
(0-5yrs = 0; 6-lOyrs = 2; 11-15yrs = 3; 16yrs+ = 5)
Single head of household (2 or more persons) 05
Note: In the event of tie scores, very low-income households will receive priority.
3. Conflicts of interest will be addressed pursuant to 24 C.F.R. Section 570.489 and Chapter
112.311-112.3143, F. S. by immediate identification of potential conflicts.
Additionally, beneficiaries will be identified in minutes of the Monroe Board of County
Commissioners (BOCC) and the CDBG Citizens Advisory Task Force meeting(s) so that any
previously unknown conflicts may be surfaced. The conflicts will be acknowledged publicly
along with the final selection of beneficiaries.
ATTACHMENT A
It is the intent of the Monroe County Commission and the CDBG Citizens Advisory Task Force
to deal with these conflicts if such conflicts occur on a local level and request waiver for
acknowledgement of the conflicts when appropriate.
4. The Monroe County Housing Authority will perform HUD Section 8 Housing Quality
Standards (HQS) inspections on all properties to be rehabilitated to ensure compliance with the
local safe housing code and safe, sanitary and decent housing to determine what rehabilitation
work must be done on each eligible housing structure. All work required to meet HUD Housing
Quality Standards and local housing code will be completed for each unit addressed.
5. The maximum amount of CDBG funds that may be expended on anyone housing unit is
$25,000.00. This amount may only be exceeded by a recorded vote of the Monroe County
Commission upon recommendation of the CDBG Citizen's Advisory Task Force.
6. The Monroe County will not address the rehabilitation of rental units under the Housing
Rehabilitation process.
The Monroe County will address sewer connections of property owners of single family
or multifamily rental properties, occupied by qualified beneficiaries. In the event of funds
availability and completion of all applicants under priority #1, the County will address the sewer
connection under this process. Assistance will be provided as a loan. Applicants will execute a
note secured by a mortgage on the subject property. The term of the note will be for five (5)
years at zero (0) percent interest and requires no regular payments. The principal balance shall
be forgiven by 1I5th annually on the anniversary date. The mortgage shall contain affordability
covenants that require that during the term of the loan, the property shall be rented on an annual
lease to very low- and low-income households subject to annual income certification.
7. The Monroe County may assist in the rehabilitation of mobile homes, modular homes or
other forms of manufactured housing subject to paragraph 8 below.
8. The Monroe County will not provide assistance to beneficiaries for those housing units
that are unfeasible to repair under CDBG and Housing Assistance Plan guidelines. Additionally,
The Monroe County will not provide assistance to properties where the post rehabilitation value,
exclusive of land, is less than the cost of rehabilitation. It is noted that due to extremely high
median housing values, this is an unlikely situation.
9. All program participants will be advised routinely via formal written notification of their
status in the program and specifically when a previously selected housing unit is deleted from the
rehabilitation program.
10. The Monroe County will require homeowners of eligible units maintain sufficient
homeowners, wind, flood or other property insurance as a condition of participation.
11. The Monroe County will require a final inspection by qualified entities for acceptance of
the contractor's final work. All work is subject to the Monroe County's building permit and
inspection process.
12. The Monroe County will ensure that ownership of non-rental units by the occupying
beneficiary is confirmed, the owner has the right to encumber the property and provide
permission to a contractor to undertake construction work on the unit. This will be accomplished
through coordination with the Monroe County Tax Appraiser's Office.
ATTACHMENT A
13. The Monroe County, through the CDBG Program, does not have any plans to declare a
housing structure to be demolished or through its action, be converted to a non-LMI structure.
14. The Monroe County, through the Monroe County Housing Authority, will develop bid
proposals to be bid upon by contractors and interface with beneficiaries to ensure the contractor
performs to the contract terms. All construction contracts will be between the property owner
and the contractor.
15. The Monroe County will review its local codes to determine that the property proposed
for rehabilitation is in compliance with local codes prior to the initiation of any housing
rehabilitation activities and issuance of a building permit.
16. The age of participating housing unit to be addressed will be verified by obtaining the
Property Records Card for each unit in the Official Records of the Monroe County Tax
Appraiser's Office. Coordination with the Bureau of Historic Preservation will take place as
appropriate.
17. The Monroe County Housing Authority will test as required for lead based paint
abatement when addressing pre-1978 homes following whatever program requirements exist.
18. Since virtually all housing structures to be addressed will be contained in the lOO-year
flood plain by virtue of the geographic configuration and location of the Monroe County, the
Monroe County will follow and comply with all applicable Federal Emergency Management
Agency (FEMA) requirements when addressing housing units.
19. The Monroe County Housing Authority, on behalf of the Monroe County will document
completion of construction by ensuring that each housing unit case file shall contain the
following information:
A statement from the contractor that all items on the initial work write up as modified through
change orders have been completed;
An acknowledgement that the housing unit meets the applicable local codes and Section 8
Housing Quality Standard (HQS).
A signed acknowledgement by the housing unit owner or his or her personal representative that
the work has been completed based on the work write up and change orders. Should all
requirements be fulfilled and the homeowner or their representative refuse to acknowledge
completion of the work, the housing unit case file shall be documented with a statement detailing
the stated reason for said refusal;
The documentation shall be completed prior to the submission of the administrative closeout
package and shall accompany the administrative closeout package when submitted to the
Department of Community Affairs; and
The following data will be provided by housing unit and summarized by activity as part of the
administrative closeout for each activity providing direct benefit:
Address of each housing unit rehabilitated with CDBG funds, the date the construction was
completed on the housing unit, and the amount of CDBG funds expended on that unit;
ATTACHMENT A
Whether the household is headed by a female, the number of handicapped persons in the
household, the number of elderly persons in the household, and the LMI or VLI status of the
household.
The number of occupants of the household, categorized by sex; and
The racial demographics of the household by number (white, black, Hispanic, Asian/Pacific
Islander, or American Indian/Alaskan Native.