HomeMy WebLinkAboutItem U4 Liz Yongue
From: Gomez-Krystal <Gomez-Krystal@MonroeCounty-FL.Gov>
Sent: Friday, October 10, 2025 10:05 AM
To: Ballard-Lindsey; County Commissioners and Aides; Kevin Madok; Senior Management
Team and Aides; Liz Yongue; InternalAudit
Cc: Shillinger-Bob; Williams-Jethon; Cioffari-Cheryl; Livengood-Kristen; Rubio-Suzanne;
Pam Radloff; County-Attorney; Allen-John; Danise Henriquez; Hurley-Christine; Rosch-
Mark; Gambuzza-Dina; Beyers-John; InternalAudit; Valcheva-Svilena; Powell-Barbara
Subject: ADD-ON Item U4 10/15/2025 BOCC Meeting
Attachments: U4 AIS 4705 MCSO.pdf
Good morning,
Please be advised,the following Add On Item is set for inclusion day-of meeting prior to the approval of the Agenda:
"Approval of the FirstAmendment to Contract for Local Police Services with the Village of Islamorada setting forth
compensation in the amount of$3,575,290.00 for FY25/26."
The Agenda Item Summary is attached.Once approved,this will be considered Add On Item U4.
Sincerely,
)V,rystaC crovuez
Executive Administrator
Monroe County Administrator's Office
1100 Simonton Street,Suite 2-20S
Key West, FL 33040
Office:30S-292-4441
Cell:30S-8SO-8694
Courier Stop#1
Notary Public
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1
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
October 15, 2025
Agenda Item Number:
2023-4705
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT: Michelle Quad
AGENDA ITEM WORDING: Approval of the First Amendment to Contract for Local Police
Services with the Village of Islamorada setting forth compensation in the amount of$3,575,290.00 for
FY 25/26.
ITEM BACKGROUND:
In October 2024, the BOCC approved a five year agreement(2024-2029)between the Village of
Islamorada and the Monroe County Sheriffs Office for police services. The agreement provides for a set
contract price for the first year and for each subsequent year, the Village of Islamorada and the Sheriff
negotiate payment for one year. Upon agreement, the parties execute an amendment and request
approval by the BOCC. The parties have agreed on the budget for 2025-2026 in the amount of
$3,575,290.00 and are requesting BOCC approval.
PREVIOUS RELEVANT BOCC ACTION:
Approved
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
First Amendment to Agreement for FY 2025-2026.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
202 -2029.pdf
Exhibit A-2026.pdf
First Amendment 2025-2026.pdf
FINANCIAL IMPACT:
$3,575,290.00
Source of Funds: Fund 149
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2
Kevin Madok cPA
Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: November 7, 2024
TO: Tamara Snider
Executive Assistant
FROM: Liz Yongue, Deputy Clerk
SUBJECT: October 16,2024 BOCC Meeting
The following item has been executed and added to the record:
01 Agreement for Local Police Service with Islamorada, Village of Islands, for
Fiscal Years 2024 through 2029.
Should you have any questions please feel free to contact me at(305)292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
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Docusign Envelope 10:E8BOBC12-0816-42A3-BBC1-AB74D69C13A8
CONTRACT FOR LOCAL POLICE SERVICES
Between
MONROE COUNTY SHERIFF'S OFFICE
And
ISLAMORADA,VILLAGE OF ISLANDS
FY 2024-2029
1. Purpose.
1.1 This is an agreement between Islamorada, Village of Islands ("the
"Village'), a Florida municipality,the Monroe County Sheriff s Office
("MCSO"),a subdivision of the State of Florida,and Monroe County,a
political subdivision of the State of Florida("County").The parties have
herein agreed that the Village will purchase, and MCSO will provide,
local law enforcement services to Islamorada in addition to the regional
police services provided to the residents of the unincorporated areas of
Monroe County. The County as fiscal authority shall provide the
appropriate budget allocation for the MCSO and receive payments from
the Village.This Contract states the terms of the agreement between the
parties.
2. Parties/Notice.
2.1 The parties to this Contract are County the Village and MCSO.Any and
all communications required to be provided shall be directed to the
parties as follows:
Islamorada,Village of Islands
Robert Cole
Village Manager
86800 Overseas Highway
Islamorada,Florida 33036
Telephone: (305)664-6400
Facsimile: (305)664-6464
Monroe County Sheriff's Office
Richard A.Ramsay
5525 College Road
Key West,Florida 33040
Telephone(305)292-7001
Facsimile: (305)292-7070
Monroe County
County Administrator Christine Hurley
1100 Simonton Street
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Key West,Florida 33040
(305)292-4441
(305)292-4544
3. Term.
3.1 The term of this Contract is for a period of five(5)years,beginning on
October 1,2024,and ending September 30,2029.
4. Termination and Remedies.
4.1 In the event that either party breaches a material term or condition of
this Contract,the parry in breach,upon receipt of a written request from
the non-breaching party, shall remedy the breach within 30 days of
receipt of the request.If the breach is not cured within the specified time
period,the non-breaching parry may utilize the remedies of declaratory
judgment, specific performance, mandamus, or injunctive relief to
compel the breaching party to remedy the breach.
4.2 Either party may terminate this Contract at any time by giving written
notice of at least one(1)year prior to the effective date of termination.
In the event that this Contract is terminated for convenience,
compensation shall remain at the agreed upon amount provided herein.
Should the termination period extend into a new fiscal year, the terms
of compensation shall be made in accordance with Section 21.1.
4.3 The parties reserve all available remedies afforded by law to enforce
any term of condition of this Contract. The parries shall submit to the
dispute resolution procedures of Chapter 164, Florida Statutes,prior to
the filing of any legal proceeding.
5. Scope of Purchased Services.
5.1 MCSO shall provide professional police road patrol services throughout
the Village, as well as those specified in Section 7, collectively the
"Services." Services shall be provided by a contingent (the Islamorada
District)consisting of
One(1)Captain who serves as Village Police Chief;
One(1)Lieutenant;
Four(4) Sergeants;
Twelve (12) contract deputies, who shall serve as road patrol officers,
marine officers,and general case detectives; and
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Additionally, MCSO shall provide, at no cost to the Village, two (2)
regionally funded road patrol deputies with regional responsibilities.
5.2 Road patrol services shall be provided 24-hours per day on every day of
the term of the Contract. The Islamorada District Captain ("Captain"),
in close cooperation with the Village Manager("Manager,") shall plan
schedules for the Islamorada District. The Captain will provide the
Manager with the planned schedule and monthly reports containing the
names, hours worked by every member of the Islamorada District, as
well as a general activity breakdown of incidents and activity occurring
in Islamorada during the reporting period.
5.3 The staffing plan for this Contract is designed to utilize the proper
number of officers to maintain shift coverage,considering planned and
unplanned absences due to injury,illness,vacation,training,and family
medical leave. The staffing schedule shall be determined by the
Manager in coordination with the Captain. The Captain shall make all
reasonable efforts to coordinate training, sick leave, annual leave, and
administrative leave to provide optimum Services to the Village. If,
despite these efforts, a shift remains unfilled or falls below minimal
staffing levels,the Captain shall notify the Manager.The Manager may
choose to fill any vacant position by either of the following methods:
a. Request that an officer from inside the Islamorada District be
assigned to work on an overtime basis. In this case, the Village
shall pay the officer's tour of duty.
b. Request that an officer from outside the Islamorada District be
hired to work on a special detail. In this case, the Village shall
pay the prevailing special detail rate under the same terns and
conditions as special details are offered to the public.
5.4 Canine Unit. At any time during this Contract,the Village may elect to
have canine unit in order to enhance the Services provided herein. To
this end, the Manager, through the District Captain, may authorize the
use of a canine unit,with the actual costs to be borne by the Village and
the Village shall reimburse MCSO should the canine unit costs exceed
the budgeted amounts specified in this Contract.
b. Overtime/Off Dut °Details.
6.1 In addition,the parties recognize that a law enforcement agency requires
flexibility in order to meet its obligations to the public.The Village hosts
several special events each year for which supplemental law
enforcement personnel are needed, as well as other instances when the
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Village may wish to enhance Services to address a particular issue or to
provide adequate patrol stating levels. To this end, the Manager,
through the Captain,may authorize the use of paid overtime hours based
on actual personnel costs to provide for this enhancement of Services.
The cost of these overtime hours will be borne by the Village and the
Village shall reimburse MCSO should the overtime hours exceed the
normally budgeted overtime figure specified in this Contract.
6.2 Nothing in this Contract shall require MCSO to take any action contrary
to any collective bargaining agreement to which MCSO is a party, to
the collective bargaining rights of any MCSO employee, or federal,
state, or local employment or civil rights law.
6.3 The Captain or their designee shall attend the Manager's weekly staff
meetings and such other meetings as the Manager shall reasonably
request,e.g. those of the Village Council.
7. Additional Services.
7.1 MCSO shall provide professional police Services that encompass all
those duties and functions of the type coming within the jurisdiction of,
and customarily rendered by, municipal police departments and the
Office of the Sheriff of Monroe County,in accordance with the Village
Code and Charter of Islamorada, Village of Islands, and with Florida
Statutes.MCSO shall also provide the following Services to the Village
at no additional charge or expense, on the same basis as they are
provided to all residents of Monroe County who pay County-wide taxes
for these Services:
a. Aviation/Air trauma transport
b. Mobile Command Post
C. Bailiffs and other court personnel
d. Bomb squad
C. Civil process services
f Crime scene investigative/processing services
g. Crime Analyst services
h. Dive team services
i. Finance services
j. Hostage negotiation services
k. Human resources services
1. Information technology
In. Internal investigations
n. Juvenile offender diversion services
o. Major crimes detectives and investigative services, including
homicide, arson, sexual crimes, child abuse and neglect,
narcotics and coordination of regional, statewide and national
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investigations and all other investigations as outlined in
MCSO policy.
p. Neighborhood and business Crime Watch services
q. Police canine services(if available)
r. Police dispatch,including 911 services
S. Police legal advisor
t. Prisoner detention and transport
U. Property and evidence processing and storage
V. Public Information Officer services
W. Records and data entry functions for all MCSO records,
including traffic tickets
X. School Resource Officers and DARE instructors
Y. SWAT team services
Z. Traffic enforcement unit services
aa. Training
bb. Field Force Unit
8. Assi meat of Personnel and Selection of District Ca tain.
8.1 MCSO recognizes the desire of the Village that the Islamorada District
be composed of officers who are well acquainted with the Village and
its residents and with whom the residents can establish face-to-face
rapport and long-term relationships. The Village recognizes the
obligation of MCSO to treat all officers fairly concerning request for
transfer and career advancement, and to maintain order and discipline.
MCSO shall endeavor to establish and maintain a stable contingent of
officers in the Islamorada District.
8.2 The Manager shall play an integral part in the selection of officers for
assignment to and promotion within the Islamorada District. The
Manager shall be afforded the opportunity to review personnel records,
training records, and disciplinary records of those officers assigned to
or requesting assignment to the Islamorada District and shall be a
member of their selection and promotional boards.
8.3 In addition, MCSO shall make every effort to keep budgeted Contract
positions in the Islamorada District staffed and, when a vacancy does
occur, will seek to fill that vacancy as expeditiously as possible in
compliance with MCSO's guidelines, hiring and promotional policy,
procedures and practices, and any collective bargaining agreements
applicable to said positions, provided that such vacancy shall be filled
within 60 days.
9. Procedure for Selection of District Captain and Lieutenant.
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9.1 Should the need arise for the selection of a District Captain or
Lieutenant,the selection procedure is as follows:
a. The Manager and MCSO shall jointly evaluate all
preliminary candidates for consideration for District Captain
and Lieutenant. In keeping with the terms outlined in
Section 8.1 herein, the Manager shall have the
opportunity to participate in the process whereby MCSO
determines the list of qualified applicants from which the
Sheriff shall make his selection for District Captain and
Lieutenant in consultation with the Manger.
b. MCSO shall present to the Manager a list of at least three and no
more than five qualified applicants who, in accordance with
MCSO policy,are qualified to serve in the desired capacity.The
names of these officers, together with their personnel files,
training records,and disciplinary records,will be provided to the
Manager for review. The personnel files of any MCSO officer
shall be made available upon request for review by the Manager.
C. The Manager may interview each candidate, separately or
together. Each candidate must be given comparable
opportunities for interviews and presentations.
d. MCSO shall appoint the candidate selected by the Sheriff, in
consultation with the Manger, to fill the vacancy in
compliance with MCSO promotional policy.
10. Com Taints Re arding Officers.
10.1 MCSO is committed to maintaining a high standard of conduct and
professionalism for its officers. Complaints regarding officers shall be
promptly and thoroughly investigated by MCSO. Elected officials and
employees of the Village shall not undertake investigations of any
MCSO personnel. Any complaint against an officer in the Islamorada
District must be directed to the Captain. The Captain shall inform the
Manager of the nature of the complaint, advise the Manager of action
taken,and provide a written report of the investigation and resolution of
the matter upon completion. If the complaint concerns the Captain,the
Manager may take the matter directly to the Undersheriff.
11. Resnonsibilitv for Ultimate Control.
11.1 The Village understands, acknowledges, and agrees that MCSO must,
at all times, have and maintain the sole responsibility for, and control
of, all Services hereunder, including without limitation, the
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t
establishment of standards of performance and conduct, hiring,
promotion, discipline and termination, labor relations, as well as all
other matters necessary or incidental to the performance of such
Services.
11.2 Consistent with the Islamorada Charter,no elected official or employee
of Islamorada may direct the actions of any officers of the Islamorada
District. Direction from Islamorada to members of the Islamorada
District shall be given by and through the Manager to and through the
District Captain in accordance with the terms of the Contract.
12. MCSO Res onsibilities.
12.1 MCSO shall work together with the Village to direct police services to
meet the expressed needs of the residents of the Village. The Captain
shall meet with the Manager frequently to learn of community concerns
and shall work closely with the Manager to devise plans and methods
best suited to respond to those concerns.The Captain shall be a member
of the Manager's Senior Management Team.
13. Officers not Em ilo ees or A ents of Islamorada Villa g of Islands.
13.1 All officers and other personnel employed by MCSO to perform
services under this Contract are and shall remain in the sole employment
of MCSO and no such person shall be considered in the employ of the
Village for the purpose of any pension, insurance, civil service,
workers' compensation pay, or other benefit. MCSO officers are not
agents or employees of the Village and will not have the authority to
enter into agreements or make policy on behalf of the Village.
Accordingly,the Village shall not be called upon to assume or share any
liability or direct payment of any salaries, wages, contribution to
pension funds,insurance premiums or payments,workers compensation
benefits under Chapter 440, Florida Statute, or any other amenities of
employment to any Monroe County personnel performing services,
duties,and responsibilities pursuant to this Contract.
14. Enforcement of Munici Sal Ordinances.
14.1 The Village does hereby vest in each sworn officer of MCSO who,from
time to time, may be assigned to the Islamorada District of MCSO, to
the extent allowed by law, the police powers of the Village which are
necessary to implement and carry forth the services, duties and
responsibilities imposed upon MCSO hereby, for the sole and limited
purpose of'giving official and lawful status and validity to the
performance thereof by such sworn officers. Each sworn officer of
MCSO so empowered hereby and engaged in the performance of the
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Services,duties,and responsibilities described and contemplated herein
shall be deemed to be a sworn officer of the Village while performing
such Services, duties, and responsibilities, which constitute municipal
functions and are within the scope of this Contract. Accordingly, such
sworn officers of MCSO are hereby vested with the power to enforce
the ordinances of the Village,to make arrest incident to the enforcement
thereof, and to do such other things and perform such other acts as is
necessary with respect thereto.
14.2 The Village agrees to provide the Captain,the Undersheriff,and MCSO
General Counsel with the text of proposed ordinances in time sufficient
for review and discussion with the Manager. MCSO will provide the
Manager with advice from a practical law enforcement perspective
concerning any proposed criminal ordinance and whether MCSO can
enforce the ordinance prior to the Village's adoption of the draft
regulations.
15. Le al Clams Notices of Suit and Lawsuit
s.
15.1 The parties shall provide each other with complete and prompt
notification of any legal claim, notice of suit, or lawsuit that involves
the provision of services hereunder, and shall cooperate in the mutual
defense of any such claim.
16. Uniforms and Marlin of Patrol Vehicles and Vessels.
16.1 MCSO shall ensure that every member of the Islamorada District is
provided with a fully equipped marked patrol vehicle, as well as
uniforms.Personnel assigned to Islamorada shall be provided uniforms
consistent with those uniforms issued to other MCSO uniform personnel
including specialty uniforms for marine and bicycle patrol with the
following exception. In lieu of the standard MCSO deputy patch,
officers assigned to the Islamorada District will wear a patch on the left
shoulder depicting the Islamorada, Village of Islands Official Village
Seal.
17. Records/In ection/Audit.
17.1 MCSO shall keep records with respect to the expenditure of funds paid
by the Village and the services provided to the Village under this
Contract.All of these records shall be retained by MCSO for a minimum
of five (5) years from the date of termination or expiration of this
Contract. MCSO shall maintain accounting records on expenditures
under this Contract in accordance with generally accepted accounting
standards,generally accepted government accounting standards,MCSO
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policies and procedures, state retention schedules, and other applicable
standards.
17.2 The Manager,or his or her designee,may inspect and audit the records
upon reasonable notice to MCSO. Reasonable notice should include a
written request not less than seven working days prior to the intended
site visit and the identification of the specific records to be inspected.
17.3 MCSO shall provide records access to the Manager, or his or her
designee, during regular business hours. MCSO agrees to provide the
assistance, as may be necessary, to facilitate the inspection or audit by
the Village to ensure compliance with applicable accounting and
financial standards.
18. Com 2ensation.
18.1 Islamorada agrees to pay the sum of $3,079,678.00 (three million,
seventy-nine thousand, six hundred seventy-eight dollars) for Services,
equipment and supplies provided during the first year of this Contract
(10/1/2024-9/30/2025). This sum is referred to as the"Contract Price."
18.2 An analysis of the cost is provided on Exhibit"A-2024"attached hereto.
Care has been taken to include in Exhibit"A-2024" all personnel costs
and every item of equipment and supply necessary to provide Services
called for in this Contract, including those provided under Section 5
herein. However, any cost item not listed on Exhibit "A-2024" or
provided at no cost pursuant to Section 5 of this Contract will be
itemized and billed separately to the Village.
18.3 The Village shall include the total cost shown on Exhibit "A-2024" in
the Village municipal budget for fiscal year 2024-2025 and make timely
provision to secure the funds necessary to fund the Contract. The
Village will pay 2/12 of the total contract price to the Monroe County
Clerk of Court no later than October 26,2024,and thereafter Islamorada
will pay 1/12 of the total contract price on or before the first day of each
succeeding month until the total contract price is paid.
18.4 MCSO will provide a fully marked and properly equipped police vehicle
for each member of the Islamorada District. The Village will pay all
monthly vehicle lease costs to MCSO and will pay for fuel,
maintenance, and other operating costs actually incurred by the County
on the Village's behalf, as outlined in this Contract.
18.5 Vehicles assigned to the Village by the Sheriff's Office shall be
amortized over a five-year replacement cycle. At the end of each
replacement cycle, the Village shall have the option, in its sole
discretion,to take title to the vehicle for$1 (one dollar)each.
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18.6 Approval from the Village Council shall be required prior to a boat
being purchased. Boats purchased under this contract by MCSO for use
in the Village shall be titled to and insured by the Sheriff. The Village
will reimburse MCSO for such boats in accordance with terms agreed
upon for each necessary purchase, and will pay for fuel, routine
maintenance,and other ordinary operating costs actually incurred by the
Sheriff on the Village's behalf. At the end of their useful life, or in the
event of a termination of the Contract pursuant to Section 4,the Village
shall have the option, in its sole discretion, to take title to the boats for
$1 (one dollar) each,provided any outstanding purchase price balance
owed to MCSO on a particular boat is satisfied. In the event that a boat
purchased under this contract is damaged beyond repair or "totaled"
according to MCSO criteria, such boat will be replaced at MCSO cost
with one that is similar or better in terms of make,model,age,mileage,
and condition.
18.7 The Village shall have the right to participate in MCSO's periodic
vehicle fleet review in connection with any vehicles to be acquired or
replaced for use within the Islamorada District, in order to select the
type of vehicles to be used, including the use of patrol cruisers, SUVs,
hybrids,etc., in accordance with MCSO vehicle specifications.
18.8 At the sole discretion of the Village,the Village may elect to purchase
vehicles directly using MCSO vehicles specifications, as they may
change from time-to-time. If the Village so elects to purchase the
vehicles, the Village will notify MCSO in order for MCSO and the
Village to coordinate the transition of the existing vehicles with the
Village for the following fiscal year. If the Village elects to directly
purchase these vehicles, the title for these vehicles purchased by the
Village will be subsequently transferred to MCSO for the sum of one
dollar for each and for the duration of the Contract. The Village will
pay for any fuel, maintenance, and other operating costs actually
incurred by the County on the Village's behalf, as outlined in this
Contract. After expiration or termination of the Contract,and if there is
no renewal of the Contract,MCSO agrees to transfer title to all vehicles
originally purchased with Village funds back to the Village for the sum
of one dollar for each and provide the Village with copies of all current
maintenance records. The sale of these vehicles back to the Village will
be phased in during the transition period as provided in Article 25.
MCSO will continue to own,operate,and maintain possession of any of
these vehicles during the transition period when necessary to supply
patrol officers with vehicles in order to maintain services pursuant to
this Contract. In the event that a vehicle that was originally purchased
with Village funds and subsequently titled to MCSO is damaged beyond
repair or "totaled" according to MCSO criteria, such vehicle will be
replaced with a vehicle from the existing fleet that is similar in terns of
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make,model,age,mileage, and condition. Furthermore,these vehicles
that were originally purchased with Village funds and subsequently
titled to MCSO will be retired according to MCSO policies. The Village
will be responsible for replacing these vehicles as they are retired.
MCSO will notify the Village of the number of vehicles anticipated for
retirement. Retired vehicles will be transferred back to the Village for
the sum of one dollar for each vehicle.
19. Cost Re forts and Cost/Contract Price Options.
19.1 MCSO shall provide the Village monthly financial reports including
ADP payroll reports detailing all cost incurred by MCSO to provide
services under this Contract.
19.2 If incurred costs equal ninety-five per cent(95%)of the total cost recited
in this Contract,then:
a. MCSO may stop providing any of the services in order not to exceed
the contract price or the Village may issue a written commitment to
MCSO to pay for continuation of services as agreed to by
Islamorada and MCSO.
20. Year—End Reconciliation.
20.1 At the end of each fiscal year, incurred costs shall be reconciled with
total payments made by the Village. MCSO external auditors will
determine the final balance.If incurred costs exceed total payments,the
Village will reimburse MCSO for the excess cost. If total payments
exceed incurred costs,MCSO shall reimburse the Village for the excess
payment amount. This reconciliation shall include both MCSO and
County cost portions of the annual budget.
21. Future Year Pricin .
21.1 The Village and MCSO shall negotiate payment for the second, third,
fourth and fifth years of the Term of this Contract in time sufficient for
preparation of budgets and tax rolls. When agreement is reached, the
Manager shall prepare a memorandum stating the new terms and
acknowledging the Village's acceptance of them.An amendment of this
Contract signed by the parties shall be sufficient to amend the financial
terms of this Contract,subject to all required approvals by the governing
bodies of the parties to this Contract.
21.2 If the parties are unable to agree on payments for future years on a
timely basis, this Contract will terminate on September 30`b of the
current Contract year by written notice.
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22. Traffic Fines and Forfeitures.
22.1 The parties acknowledge the Village's entitlement to fines and
forfeitures pursuant to Florida Statutes §318.21, as amended from time
to time.
23. Florida Contraband Forfeiture Act Proceeds.
23.1 The parties shall determine an equitable share for the Village of
proceeds of any forfeiture pursuant to the Florida Contraband Forfeiture
Act in cases involving the participation of officers assigned to the
Islamorada District. This share shall be based upon the ratio that the
Islamorada District's participation bears to the participation of all law
enforcement agencies participating in the criminal case, seizure and
subsequent forfeiture. This share shall be deposited by MCSO into the
Sheriff's Law Enforcement Trust Fund for the Sheriff's use in the
Village. The Village may apply to the Sheriff for the use of such funds
consistent with the limitations of the Contraband Forfeiture Act. The
Sheriff agrees to submit such request to the Monroe County Board of
County Commissioners for appropriation, and upon appropriation, will
use the funds for the intended purpose.
23.2 The parties agree that the decision to use or dispose of personal or real
property, or currency, seized within the Village shall be in the sole
discretion of MCSO. If MCSO elects to use seized personal property
outside of the Village or to sell seized real estate within the Village,
MCSO shall allocate funds to the Law Enforcement Trust Fund in
amount to the Village's equitable share of the market value of the
property less liens,mortgages,encumbrances and cost to MCSO for the
seizure and forfeiture. In both cases the allocated share shall be
earmarked for use by MCSO within the Village.
23.3 MCSO will make every possible good faith effort to provide the Village
with periodic reports detailing all pending forfeiture or seizure cases
within the Village, the status of such cases, and all real and personal
property, and currency or funds forfeited or seized.
24. Indemnification.
The Village, as a state agency or subdivision defined in Section 768.28,
Florida Statutes, agrees to be fully responsible to the limits set forth in such
statute for its own negligent acts or omissions, or intentional tortuous actions,
which result in claims or suits against either MCSO or Village,and agrees to
be liable to the statutory limits for any damages proximately caused by said
acts or omissions, or intentional tortious acts.
Page 12 of 17
15
Docusign Envelope ID:E8806C72-DB76-42A3-B5C1 AB74D69C13A8
MCSO, as a sub-division of the State of Florida, as defined in Section 768.28,
Florida Statutes,agrees to be fully responsible to the limits set forth in such
statute for its own negligent acts or omissions,or intentional tortuous acts,
which result in claims or suits against either the Village or MCSO,and agrees
to be liable to the statutory limits for any damages proximately caused by said
acts or omissions,or intentional tortious acts.
Nothing contained in this Section shall be construed to be a waiver by either
party of any protections under sovereign immunity, Section 768.28 Florida
Statutes,or any other similar provision of law.Nothing contained herein shall
be construed to be a consent by either party to be sued by third parties in any
matter arising out of this or any other Agreement.
25. Transition.
25.1 In the event of the termination or expiration of this Contract,MCSO and
the Village shall cooperate in good faith in order to effectuate a smooth
and harmonious transition and to maintain during the transition period,
the same high quality of police protection prescribed by this Contract
for the residents,businesses and visitors of the Village.
25.2 Upon the termination or expiration of this Contract,the transition period
shall be no less than 12 months.
25.3 Upon completion of the transition period and in the further event that
the Village is unable to provide the same level of local police protection
through its own police force at the time of the termination or expiration,
the term of this Contract shall be extended upon the written request of
the Manager in 90 day increments or until the Village is capable of
rendering the police service.
25.4 The compensation to be paid to MCSO during the phase-out period shall
be a pro-rated at the time of termination or expiration,and shall be in an
amount agreed to by the parties.
26. Station Facilities and Office Ex penes.
26.1 The Village shall provide station facilities for the Islamorada District to
operate. The Village shall provide a qualified civilian administrative
assistant employed by Islamorada to assist the Captain. When not
engaged in performing the work of the Islamorada District, the
administrative assistant shall perform other duties as directed by and for
Page 13 of 17
16
Docusign Envelope ID:EBB06C12-DB16-42A3-BSC1-A674D69C13A8
Islamorada. MCSO personnel will be responsible for the entry of traffic
ticket data.
27. Law Enforcement Educational Assessments.
27.1 All law enforcement education funds levied and collected by the Clerk
of the Court and earmarked for Islamorada pursuant to Section 943.25
Florida Statute shall be assigned to and/or specifically allocated to the
Islamorada District and used by the Islamorada District for law
enforcement education and training purposes authorized by statute.
28. Mutual Aid.
28.1 The parties recognize their obligation to provide emergency assistance
to other jurisdictions (including without limitations the Cities of Key
West, Marathon, Key Colony Beach, Layton, the Ocean Reef Public
Safety District, unincorporated Monroe County and any municipalities
incorporated in Monroe County after the effective date of this contract)
pursuant to the Florida Mutual Aid Act and in the event of a catastrophe.
MCSO may direct Islamorada District officers to render aid in either
case in a manner consistent with the deployment by MCSO of other
MCSO officers without financial set-off or deduction by the Village,
provided that such deployment does not exceed 24 hours. Should
MCSO's deployment of Islamorada District officers to other
jurisdictions exceed 24 hours,the Village shall be given a credit for such
officers' actual personnel costs. Should MCSO bring in officers from
other jurisdictions to render emergency or catastrophe assistance to the
Village, and such deployment exceeds 24 hours, then MCSO shall
invoice the Village for such officers' actual personnel costs. The
Manager shall be given all possible notice of such a deployment and
written reports of the actions of officers so deployed.
29. ParaLyraph,,Headiinlas Not Dis positive.
29.1 The parties agree that the headings given the paragraphs and other
subdivisions of this Contract are for ease of reference only and are not
dispositive in the interpretation of Contract language.
30. No Presum Ation Against Drafter.
30.1 The parties agree that this Contract has been freely negotiated by both
parties,and that in any dispute over the meaning,interpretation,validity
or enforceability of this Contract or any of its terms or provisions,there
shall be no presumption whatsoever against either party by virtue of
their having drafted this Contract or any portion thereto.
Page 14 of 17
17
Docusign Envelope ID:EBB06C12-DB16-42A3-B5C7-AB74D69C13A8
31. Entire A reement/Modification/Amendment.
31.1 This writing contains the entire Agreement of the parties and supersedes
any prior oral or written representations.No representations were made
or relied upon by either party, other than those that are expressly set
forth herein.
31.2 No agent,employee,or other representative of either party is empowered
to modify or amend the terms of this Agreement,unless executed with
the same formality as this document.
31.3 This Contract may be modified at any time during the term of mutual
written consent of both parties.
IN WITNESS WHEREOF, the parties have executed this Contract as of the
dates indicated below.
MONROE COU TY SHERIFF'S OFFICE
BY . ,.
Ri/iardA. assay
Date Executed:.__ 1 a_ . -ZC.---
MONROE COUNTY SHERIFF'S OFFICE
APPROVED : 'O FORM
BY""" ���eraCouns�n „-,�--
G el
ISLAMORADA,VILLAGE OF ISLANDS,
A Florida Municipal Corporation
»—.SIgned by.
� a
Page 15of17
18
bocmi!§n IFnvelope II):EBBMi2-OBi642,A,3-B5Cl AB74089C13AB
•Mayor
Date Executed: 10:/1/2024
ATTEST:: oaanr
By'
w
Village Clerk
APPROVED AS TO FORM AND:
LEGALITY FOR THE USE AND
BENEFIT.OF ISL.AMORADA,
VILLAGE OF ISLANDS
Vi Qe' mey
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY,FLORIDA
B
? --
Y
LLJ
= Mayor/Chas nian
ce
9:�.
Date LL-
=' �= Attest: Kevin Madok Clerk of Court
-By-.
eputy Clerk
+ —�1,
424
NROE COUNTY ATTOANEIf ROVE FOAM
UNTY ATTORNEY:
P O J.. SCADG APPR ED AS.TO FORM
ASSIE NTY ATTORNEY.
bats: . 10/9/24. :-
Page 16 of 17
19
Docusign Envelope ID:E8B06C12-DB16-42A3-B5C7-AB74MgC13A8
Hy:
Sr.Assistant County Attorney
Date:
Page 17 of 17
20
29-May-24
Updated by:Jill Cranny-Black
BUDGET-ISLAMORADA
2 YEAR COMPARISON FOR FYE 2024 TO FYE 2025
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FYE 2024 FYE 2025 +OR(-L
pFRSONNEL SERVICES
Headcount 18.0
Executive Salary
Regular Salaries 1,575,371 1,664,929 89,558
Overtime 78.489 62,413 3,925
incentive 12.600 13,199 600
Employer Taxes 127,484 134.681 7,197
Retirement Contribution 620,899 560,273 39,374
Life&Health Insurance 2,000 2,000 -
Unemployment Compensation
Total Personnel Services 2,316„842_ _ 2,457.496 140,654
QJ!ERATING EXPENSES -
Expenses Other Than Salaries -
Professional Services 4,750 4,750
Other Contractual Services
Investigations
Travel&Per Diem 1,500 1,500 -
Communications 9,500 9,600 -
Freight&Postage 100 10D
Utility Services
Rentals
Insurance 43,000 53,001) 10,000
Repairs&Maintenance 79,391 92,641 13,250
Printing -
Advertising
Office Supplies 2,060 2,050 -
Operating Supplies 12,185 12,185
Books/Subscriptions/Memberships 1,OD0 1,000 -
Tuition
Training 2,01)0 2,000
Total Operating Expenses _ 155 476 178,726 23,250
CAPITAL OUTLAY _
Other Building Improvements
AutomobileslMachinery/Equip. 144,169 144,169 -
Total Capital Outlay 144,169 144.169 -
OTHER USES
Aids to Government Agencies -
_
Aids to Private Organizations - -
Inbagovemmental Transfers
Total Other Uses --
TOTAL SHERIFF'S BUDGET 2,616,487 2,780,391 163,904
COUNTY COSTS:'
-Health Insurances 242,708 241,383
-Worker's Compensation 42,706 41,383 (1,325)
-County Allocation -- mm 1 325
Total County Expenses _ 300,612 299,287„ }
•Esdmares
TOTAL BUDGET 2 917 0 P79,78 162.579
5.57%
21
12-Jun-25
Updated by:Jill Cranney-Black
BUDGET-ISLAMORADA
2 YEAR COMPARISON FOR FYE 2025 TO FYE 2026
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FYE 2025 FYE 2026 +OR(-)
PERSONNEL SERVICES
Headcount 18.0 18.0
Executive Salary - -
Regular Salaries 1,664,929 1,968,757 303,828
Overtime 82,413 97,626 15,213
Incentive 13,199 14,759 1,560
Employer Taxes 134,681 159,207 24,526
Retirement Contribution 560,273 710,757 150,484
Life&Health Insurance 2,000 2,000 -
Unemployment Compensation - - -
Total Personnel Services 2,457,496 2,953,108 495,612
OPERATING EXPENSES
Expenses Other Than Salaries - - -
Professional Services 4,750 4,750
Other Contractual Services - -
Investigations - -
Travel&Per Diem 1,500 1,500
Communications 9,500 9,500
Freight&Postage 100 100
Utility Services - -
Rentals - -
Insurance 53,000 53,000
Repairs&Maintenance 92,641 92,641
Printing - -
Advertising - -
Office Supplies 2,050 2,050
Operating Supplies 12,185 12,185
Books/Subscriptions/Memberships 1,000 1,000
Tuition - -
Training 2,000 2,000
Total Operating Expenses 178,726 178,726
CAPITAL OUTLAY
Other Building Improvements - -
Automobiles/Machinery/Equip. 144,169 144,169
Total Capital Outlay 144,169 144,169
OTHER USES
Aids to Government Agencies - -
Aids to Private Organizations
Intragovernmental Transfers
Total Other Uses - - -
TOTAL SHERIFF'S BUDGET 2,780,391 3,276,003 495,612
COUNTY COSTS:*
Health Insurances 257,904 301,104 43,200
Worker's Compensation 41,383 41,383 -
County Allocation - - -
Total County Expenses 299,287 342,487 43,200
*Estimates
TOTAL BUDGET 3,079,678 3,618,490 538,812
22
FIRST AMENDMENT TO CONTRACT FOR LOCAL POLICE SERVICES
This First Amendment to Contract for Local Police Services between Islamorada, Village
of Islands, Monroe County Sheriff's Office, and Monroe County, is made and entered into as of
the date last written below by and between Islamorada, Village of Islands, Florida, a municipal
corporation of the State of Florida(the "Village"), Monroe County Sheriff s Office ("MCSO"), a
subdivision of the State of Florida, and Monroe County, a political subdivision of the State of
Florida("County").
WITNESSETH
WHEREAS, In October 2024 the Village entered into a five year Contract for the
provision of Local Police Services with MCSO and County(the "Contract"), a copy of which is
attached as Exhibit"1," and
WHEREAS,pursuant to Section 21.1 of the Contract, compensation for Local Police
Services for each fiscal year shall be set by amendment to the Contract, and
WHEREAS,the Village desires to amend the Contract to set the compensation for Fiscal
Year 2025-2026 (the "First Amendment").
NOW THEREFORE, in consideration of the mutual covenants set forth in this First
Amendment,the parties agree as follows:
Section 1. Amendment to Agreement. Section 2 of the Contract is amended to read as
follows:
Islamorada,Village of Islands
Ron Saunders
Village Manager
86800 Overseas Highway
Islamorada, Florida 33036
Telephone: (305) 644-6400
Facsimile: (305) 664-6464
Section 2. Amendment to A reement. Section 18 of the Contract is amended to read
as follows:
18. COMPENSATION.
18.1 Village agrees to pay the sum of$3,575,290.00 (Three Million Five Hundred
Seventy Five Thousand Two Hundred Ninety Dollars) for services, equipment and supplies
Page 1 of 3
Islamorada,Village of Islands First Amendment to Contract
For Local Police Services
23
provided during the second year of this Contract (10/1/2025-9/30/2026). This sum is referred to
as the "Contract Price."
18.2 An analysis of the cost is provided on Exhibit"A-2026" attached hereto. Care
has been taken to include in Exhibit"A-2026" all personnel cost and every item of equipment
and supply necessary to provide services called for in the Contract, including those provided
under Section 5 herein. However, any cost item not listed on Exhibit "A-2026" or provided at no
cost pursuant to Section 5 of this Contract will be itemized and billed separately to Village.
18.3 Village shall include the total cost shown on Exhibit"A-2026" in the Islamorada
municipal budget for FY 2025-2026 and make timely provision to secure the funds necessary to
fund the contract. Village will pay 2/12 of the total contract price to the Clerk of Court no later
than October 26, 2025and thereafter Village will pay 1/12 of the total contract price on or before
the first day of each succeeding month until the total contract price is paid. Notwithstandin, the
P prorated_ act Price
recedm sentence. Villas e s monthlmament shall be based u.on the Contr
in effect for each fiscal year of the term.
18.6 Approval from the Village Council shall be required prior to a boat being
purchased. Boats purchased under this contract by MCSO for use in the Village shall be titled to
and insured by the Sheriff. The Village will reimburse MCSO for such boats in accordance with
terms agreed upon for each necessary purchase, and will pay for fuel, routine maintenance, and
other ordinary operating costs actually incurred by the Sheriff on the Village's behalf. At the
end of their useful life, or in the event of a termination of the Contract pursuant to Section 4, the
Village shall have the option, in its sole discretion,to take title to the boats for$1 (one dollar)
each, provided any outstanding purchase price balance owed to MCSO on a particular boat is
satisfied. *****
Section I Second Year Pa ment Terms. Exhibit"A-2025" of the Contract is replaced
in their entirety with replacement Exhibit"A-2026"dated May 28, 2025, attached. All
references to Exhibit"A" in the Contract shall be from October 1, 2025 forward refer to the
replacement Exhibit"A-2026".
Section 4. No Further Modifications. All other provisions of the Contract, other than
as specifically addressed herein, shall remain in full force and effect.
Page 2 of 3
Islamorada,Village of Islands First Amendment to Contract
For Local Police Services
24
IN WITNESS WHEREOF,the parties hereto have accepted, made and executed this
First Amendment upon the terms and conditions above stated on the day and year last below
written.
VILLAGE: BOARD OF COUNTY
COMMISSIONERS
bs
OF MONROE COUNTY, FLORIDA
1
Mayor �
Date _....._.__ �aaro� �,a� By: Mayor/Chairman ®. . r
Attest: Date:
BY•AJ ..�-
AAAk.�.._ �.........I
Village Clerk Attest: Kevin Madock, Clerk of Court
Date BY ®...
Deputy Clerk
Approved as to form and legal sufficiency
for the Date:
exclusive use and benefit of Islamorada,
Village of Islands; (SEAL)
By: _ � MONROE COUNTY ATTORNEY
"I" illage Attorney APPROVED AS TO FORM
Date: o .„
........
By: ............ -
MONROE COUNTY SHERIFF'S County Attorney
OFFICE:
Ile Date
Y
Richard __
A. Ramsay, Sheriff
Y � MONROE COUNTY SHERIFF'S OFFICE
APPTV
Date E AS TO FORM:
�
Monroe County Sheriff's Office 6ATRICK J. MCCULLAH
Approved as to fo GENER L.CO( f DEL
DATE: �......_. �; _.. ._
By. ,.atr',A McCullah, ..................
General Counsel
Page 3 of 3
Islamorada,Village of Islands First Amendment to Contract
For Local Police Services
25
12-Jun-25
Updated by:Jill Cranney-Black
BUDGET-ISLAMORADA
2 YEAR COMPARISON FOR FYE 2025 TO FYE 2026
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FYE 2025 FYE 2026 +OR(-)
PERSONNEL SERVICES,
Headcount 18.0 18.0
Executive Salary - -
Regular Salaries 1,664,929 1,968,757 303,828
Overtime 82,413 97,626 15,213
Incentive 13,199 14,759 1,560
Employer Taxes 134,681 159,207 24,526
Retirement Contribution 560,273 710,757 150,484
Life&Health Insurance 2,000 2,000 -
Unemployment Compensation - -
Total Personnel Services 2,457,496 2,953,108 495,612
OPERATIN EXPENSES
Expenses Other Than Salaries - - -
Professional Services 4,750 4,750
Other Contractual Services - -
Investigations - -
Travel&Per Diem 1,500 1,500
Communications 9,500 9,500
Freight&Postage 100 100
Utility Services - _
Rentals - -
Insurance 53,000 53,000 -
Repairs&Maintenance 92,641 92,641 -
Printing - - -
Advertising - - -
Office Supplies 2,050 2,050 -
Operating Supplies 12,185 12,185 -
Books/Subscriptions/Memberships 1,000 1,000 -
Tuition - - -
Training 2,000 2,000 -
Total Operating Expenses 178,726 178,726
CAPITAL OUTLAY
Other Building Improvements - _
Automobiles/Machinery/Equip. 144,169 144,169 -
Total Capital Outlay 144,169 144,169
OTHER USES
Aids to Govemment Agencies - -
Aids to Private Organizations -
Intragovernmental Transfers
Total Other Uses - -
TOTAL SHERIFF'S BUDGET 2,780,391 3,276,003 495,612
COUNTY COSTS:*
Health Insurances 257,904 301,104 43,200
Worker's Compensation 41,383 41,383 -
County Allocation - - -
Total County Expenses 299,287 342,487 43,200
*Estimates
TOTAL BUDGET 3,079,678 3,618,490 538,812
26