HomeMy WebLinkAboutItem F13 PROPOSAL
Reference: 1946312
Project Name: JACOBS AQUATIC CENTER
Salesperson: Eric Zelman
Date: 10/6/2025
To: First Shipment Address:
Purchaser: SUZI RUBIO,MPM JACOBS AQUATIC CENTER
Billing Address: 102050 OVERSEAS HWY.,SUITE 223 320 LAGUNA AVE
Key Largo,FL 33037 Key Largo,FL 33037
Quantity Item# Item Description GPM(Ea) Unit Price Extended Amt
Click on item#to view cut sheet (IfApplicable)
ABOVE GROUND FEATURES
1.00 MNSH-001-OM MINI PIRATE SHIP SLIDE-OM 98.50 $89,290.00 $89,290.00
1.00 PAD-6X8 PAD-6X8 SLIDE EXIT PAD $5,614.52 $5,614.52
1.00 CFSC-001-OM CROCODILE STEVE-OM 15.00 $5,875.00 $5,875.00
1.00 /MOLECULE3-205-1946311 MOLECULE3-205,SPD SLIDES 183.20 $220,155.00 $220,155.00
2.00 PAD-3X4 PAD-3X4 EXIT SLIDE PAD $1,715.00 $3,430.00
1.00 /PAINTCC-1946311 CUSTOM PPG CLEAR COAT FOR ALL $32,264.95 $32,264.95
ABOVE GROUND FEATURES
MOUNTING SYSTEM
2.00 POD-AO01 OMNIPOD TEMPLATE $0.00 $0.00
9.00 SITE SITE SERVICE-STANDARD VISIT $1,765.00 $15,885.00
SERVICE-S TAN DAR D-001
Total Flow(Non Choreographed) -296.70 GPM
Quote Duration-60 Days Total Order $372,514.47
Less discount at a rate of 10.00% -$35,662.95
Freight to Key Largo,FL $5,980.00
Taxes-See General Terms,Conditions and Warranty $0.00
Contract#-010521-RDP Net Order $342,831.52
Inquire about our nationwide cooperative purchasing programs)
Payment Terms:35%Dep,65%net 30
Estimated Delivery Date upon placement of Order:
See the following pages for General Terms,Conditions and Warranty related to this Proposal
2121 Cottage St. Ashland,Ohio 44805 • Phone 800-343-6063 • Fax 419-496-0711 • www.rain-drop.com
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PROPOSAL
Reference: 1946312
Project Name: JACOBS AQUATIC CENTER
Salesperson: Eric Zelman
Warranty Details Click Here
GENERAL TERMS AND CONDITIONS
1)Purchase:By executingthis proposal(the"Proposal"),or submitting a purchase order pursuant to this Proposal
(which shall incorporate the terms of this Proposal into such purchase order specifically by reference)which is accepted
by Rain Drop Products,LLC("Rain Drop")the purchaser identified above("you"or the"Purchaser")agrees to purchase
the products as detailed in this Proposal(the"Products"),or in the purchase order accepted by Rain Drop,for use by
Purchaser or for installation by Purchaser on behalf of a third-party who will be the ultimate owner of the features
and/or equipment(the ultimate owner of the features and/or equipment,whether Purchaser or a third-party,being the
"Owner").
2)Proposal:The above proposal is valid for sixty days from the date first set forth above. After sixty days Rain Drop
reserves the right to increase prices due to the rise in costs of raw material,fuel or other cost increases.
3)Short Ship Claims:Purchaser has fifteen days from receipt of the Products to file a short ship report in writing to its
sales representative. Rain Drop will not honor claims made after this time.
4)Standard Exclusions:Unless specifically included and detailed in this Proposal,this Proposal does not include,and
Rain Drop will not provide services,labor or materials for any of the following work:(a)removal or disposal of any
materials containing asbestos or any hazardous materials as defined by the EPA;(b)moving Owner's property around
the installation site;(c)repair or replacement of any materials supplied by Purchaser or Owner;(d)repair of concealed
underground utilities not located on prints,supplied to Rain Drop by Owner during the bidding process,or physically
staked out by Owner,and which are damaged during construction;or(e)repair of damage to existing surfaces that
could occur when construction equipment and vehicles are being used in the normal course of construction.
5)Bonding Guidelines:If Purchaser uses or provides the Products for an Owner other than Purchaser(including,
without limitation,as a subcontractor of Purchaser),Purchaser will include the following statement in Purchaser's
contract with Owner:"The manufacturer's warranty for the Rain Drop Products brand water components is a separate
document between Rain Drop Products,LLC and the ultimate owner of the Rain Drop brand water components,which
will be provided to the ultimate owner at the time of final shipment for products manufactured by Rain Drop. Due to
surety requirements,any performance and/or payment bond will cover only the first year of Rain Drop Products,LLC
warranty."
6)Insurance Requirements: Rain Drop will not provide any insurance coverage in excess of its standard insurance, a
copy of which is available for your review prior to acceptance of this Proposal.
7)Payment:Terms of payment are defined in the"Payment Terms"section of this Proposal and are specific to this
contract..All payments must be made to Rain Drop Products,LLC,2121 Cottage Street,Ashland,Ohio 44805.If the
Purchaser or Owner fails or delays in making any scheduled milestone payments,Rain Drop may cease continued
2121 Cottage St. Ashland,Ohio 44805 • Phone 800-343-6063 • Fax 419-496-0711 • www.rain-drop.com
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PROPOSAL
Reference: 1946312
Project Name: JACOBS AQUATIC CENTER
Salesperson: Eric Zelman
manufacturing until such payments with penalties are made,or Rain Drop may be relieved of its obligations hereunder
if payment is more than sixty days past due.Rain Drop shall be entitled to certain payments previously made as
liquidated damages. Rain Drop may use all remedies available to it under current laws,including but not limited to
filing of liens against the property and using a collection agency or the courts to secure the collection of the outstanding
debt. All payments made pursuant to the installment payment process shall not be available to be recovered by
Purchaser so long as Rain Drop Products is not in default under the agreement. Transactions over$5,000 paid via
credit card will be subject to a 3%surcharge.
8)Taxes:Unless otherwise specifically included and detailed in this Proposal,prices do not include any taxes,including
sales,use or excise taxes. It is the Purchaser's responsibility to furnish evidence of any sales tax exemption in the
appropriate states and have compliance documents,where applicable,on file at Rain Drop.
9)Lien Releases:Upon request by Owner,Rain Drop will issue appropriate partial lien releases as corresponding
payments are received from Purchaser,but prior to receiving final payment from Purchaser or Owner.Rain Drop will
provide a full release of liens upon receipt of final payment. In accordance with state laws,Rain Drop reserves the right
to place a lien on the property if final payment has not been received ten days prior to the filing deadline for liens.
10)Site-plan Approval,Permits.Permit Fees,Plans,Engineering Drawings and Surveyin>r:Site-plan approval,
permits,permit fees,plans,engineering drawings and surveying are specifically excluded from this Proposal unless
specifically detailed herein.Rain Drop does not in any way warrant or represent that a permit or site plan approval for
construction will be obtained.
11)Manufacturing&Deliverf. Manufacturing lead-time from Rain Drop's receipt of this Proposal executed by
Purchaser,or submittal by Purchaser of a purchase order pursuant to this Proposal(which shall incorporate the terms
of this Proposal specifically by reference)which is accepted by Rain Drop is approximately twelve(12)to sixteen(16)
weeks depending on the size and complexity of the components ordered.
12)Changes in the Work:During the course of this project,Purchaser may order changes consisting of additions and
deductions in the work.The cost of these changes will be determined by Rain Drop,and a change order form must be
completed and signed by both Purchaser and Rain Drop,which will detail the scope of the change order.Should any
change order be essential to the completion of the project,and the Purchaser refuses to authorize such change order,
then Rain Drop will be deemed to have performed its part of the project,and the project will be terminated.Upon such
termination,Rain Drop will submit a final billing to Purchaser for payment,less a labor allowance for work not
performed but including additional charges incurred due to the stoppage.No credit will be allowed for materials sold
and supplied,which will remain the property of Purchaser.
13)Restocking Fee There will be a 30%restocking fee applied to all Products returned by Purchaser. Prior approval
must be obtained from Rain Drop before any product is to be returned. All returns are at Rain Drop's discretion.
14)Indemnification: To the fullest extent permitted by law,Purchaser shall indemnify,defend and hold harmless Rain
Drop and its consultants,agents and employees or any of them from and against claims,damages,losses and
2121 Cottage St. Ashland,Ohio 44805 • Phone 800-343-6063 • Fax 419-496-0711 • www.rain-drop.com
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PROPOSAL
Reference: 1946312
Project Name: JACOBS AQUATIC CENTER
Salesperson: Eric Zelman
expenses,including but not limited to attorneys'fees,related to the installation of products manufactured and supplied
by Rain Drop,provided that such claim,damage,loss or expense is attributable to bodily injury to,sickness,disease or
death of a person or to injury to or destruction of tangible property,but only to the extent caused by the negligent acts
or omissions of the Purchaser or its agents,employees,or subcontractors or anyone directly or indirectly employed by
them or anyone for whose acts they may be liable,regardless of whether or not such claim,damage,loss or expense is
caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate,abridge or reduce
other rights or obligations of indemnity that would otherwise exist as to a party or person described in this Section..
15)Intellectual Propgdy Rights Purchaser acknowledges and agrees that Rain Drop will remain the owner of any and
all intellectual property rights,including,but not limited to,copyrights,service marks,and trademarks in,on or to the
Products.
16)Assembly/Installation: Rain Drop does not provide installation services. If requested and specifically detailed in
this Proposal,construction site services are intended to imply supervision and consulting services only. All labor
required for the assembly,construction or removal of Products manufactured and supplied by Rain Drop will be the
Purchaser's and/or Owner's responsibility.
17)Site/Use Review by Purchaser: Rain Drop relies on the Purchaser to determine that the Products are appropriate
and safe for the Owner's installation site and/or intended use.
18)Dispute Resolution: Any controversy or claim arising out of or related to this Proposal must be settled by binding
arbitration administered in Ashland,Ohio by a single arbitrator selected by the parties or by the American Arbitration
Association,and conducted in accordance with the construction industry arbitration rules.Judgment upon the award
may be entered in any court havingjurisdiction thereof.
19)Entire Agreement:No Reliance: This Proposal,if accepted by Purchaser,represents and contains the entire
agreement between the parties.Prior discussion or verbal representations by the parties that are not contained in this
Proposal are not part of this Proposal. Purchaser hereby acknowledges that it has not received or relied upon any
statements or representations by Rain Drop or its agents which are not expressly stipulated herein,including.without
limitation any statements as to the Products,warranties provided hereunder.
20)No Third-Party Beneficiaries:This Proposal,if accepted by Purchaser,creates no third party rights or obligations
between Rain Drop and any other person,including any Owner who is not also a purchaser.It is understood and agreed
that the parties do not intend that any third party should be a beneficiary of this Proposal.
21)Governing Law. The Proposal will be construed and enforced in accordance with the laws of the State of Ohio.
Notwithstanding any other law or venue available in any country or jurisdiction,the parties specifically reject all other
venues and jurisdictions other than the United States of America,State of Ohio.
22)Assignment: Purchaser may not assign this Proposal,by operation of law or otherwise,without the prior written
consent of Rain Drop. The Proposal,if accepted by Purchaser,shall be binding upon and inure to the benefit of Rain
2121 Cottage St. Ashland,Ohio 44805 • Phone 800-343-6063 • Fax 419-496-0711 • www.rain-drop.com
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PROPOSAL
Reference: 1946312
Project Name: JACOBS AQUATIC CENTER
Salesperson: Eric Zelman
Drop and the Purchaser,and their successors and permitted assigns.
23)Miscellaneous: Rain Drop objects to the inclusion of any different or additional terms in Purchaser's acceptance of
this Proposal and if such terms are included in Purchaser's acceptance,Purchaser agrees that a contract of sale will
nevertheless result only on the original terms stated in this Proposal. If any portion of this Agreement shall be declared
invalid or unenforceable,the remainder of this Agreement shall remain in full force and effect. This Agreement shall be
binding upon the parties hereto and their respective successors and assigns. This Agreement may be executed in one
or more counterparts,either of which may be deemed an original,but all of which shall constitute one and the same
document. Each person executing this Agreement for and on behalf of Purchaser represents and warrants that that
person has the authority to execute this Agreement and all corporate action necessary to authorize the execution
delivery of this Agreement.
2121 Cottage St. Ashland,Ohio 44805 • Phone 800-343-6063 • Fax 419-496-0711 • www.rain-drop.com
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PROPOSAL
Reference: 1946312
Project Name: JACOBS AQUATIC CENTER
Salesperson: Eric Zelman
Order Amount: $342,831.52
Executed to be effective as of the date executed by the Company.
PURCHASER:
Signature:
By:(Print Name)
Title:
Date:
MONROE COUNTY ATTO19NEY S C FNCE
APPROVED AS TO FORM
—"STANT COUNTY ATTORNEY
DATE: 10-2n-grrn.;s
2121 Cottage St. Ashland,Ohio 44805 Phone 800-343-6063 Fax 419-496-0711 www.rain-drop.com
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SOLTrcewell 7
Rain Drop Products, LLC#010521-RDP
Pricing for contract#010521-RDP is provided at 10%off MSRP to Sourcewell participating agencies.
If a single Sourcewell participating agency was contemplating a commitment to multiple orders or a single large
purchase order, Rain Drop Products would be willing to provide an additional discount, dependent on the overall
side of the opportunity and/or number and kind of features selected.
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ISOLTrcew6�[���
Solicitation Number: RFP #010521
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
S6479 (Sourcewell) and Rain Drop Products LLC, 2121 Cottage Street, Ashland, OH 4480S
(Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related
Accessories and Services from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires February 17, 202S, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition,Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor's dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute
over warranty terms with the manufacturer. Any manufacturer's warranty that is effective past
the expiration of the Vendor's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution,Vendor will
make available to Sourcewell a means to validate or authenticate Vendor's authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract.This list may be updated from time-to-time and is incorporated into this Contract by
reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current
version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery,Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
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time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax-
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed
from the Hot List at anytime through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator.This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
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restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS,AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor's employees maybe required to perform work at government-
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT.To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however,Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
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Vendor's acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Vendor, such as job or industry-specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entitles may require the use of a
Participating Addendum; the terms of which will be worked out directly between the
Participating Entity and the Vendor. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales,Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
• Customer Physical Street Address;
• Customer City;
• Customer State/Province;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to,the pricing. Vendor may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Vendor's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10.AUDIT,ASSIGNMENT,AMENDMENTS, WAIVER,AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assignor transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract,that failure does not
waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract,whether written or
oral, may be used to bind either party. For any conflict between the attached Proposal and the
terms set out in Articles 1-22,the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
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respective businesses. This Contract does not create a partnership,joint venture, or any other
relationship such as master-servant, or principal-agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys'fees,
arising out of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article,the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING,AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and
license to use Vendor's Trademarks in advertising and promotional materials for the
purpose of marketing Vendor's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively "Permitted Sublicensees") in advertising and
promotional materials for the purpose of marketing the Parties' relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
3. Use; Quality Control.
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a. Sourcewell must not alter Vendor's Trademarks from the form provided by
Vendor and must comply with Vendor's removal requests as to specific uses of its
trademarks or logos.
b. Vendor must not alter Sourcewell's Trademarks from the form provided by
Sourcewell and must comply with Sourcewell's removal requests as to specific uses
of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use,the
other party's Trademarks only in good faith and in a dignified manner consistent
with such party's use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims,judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14.GOVERNING LAW,JURISDICTION,AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
17. PERFORMANCE, DEFAULT,AND REMEDIES
A. PERFORMANCE. During the term of this Contract,the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management.The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure,the non-defaulting
party may:
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• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers'Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products-completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non-owned automobiles in limits
of liability not less than indicated below. The coverage must be subject to terms no less
broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or
equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella
coverage over Workers' Compensation, Commercial General Liability, and Commercial
Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional
Liability. During the term of this Contract, Vendor will maintain coverage for all claims
the Vendor may become legally obligated to pay resulting from any actual or alleged
negligent act, error, or omission related to Vendor's professional services required
under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000—annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract,Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract.The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance
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maintained by the Vendor or its subcontractors. Where permitted by law,Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications. Within this Article, all
references to "federal' should be interpreted to mean the United States federal government.
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The following list only applies when a Participating Entity accesses Vendor's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of"federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor."The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of$2,000 awarded by non-
federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti-Kickback"Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States").The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work,to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of$100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
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hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of"funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement,"the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT(42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of$150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401-7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT,AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
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agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable,Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE.To the extent applicable,Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
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22.CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
Sourcewell Rain Drop Products LLC
EDocuSigned by: DocuSigned b
SG�t,U/A.yf! WV�,�k OiR,tii.n n�.�-
By: COFD2A139D06489_ By: 20ACA8488449430 .
Jeremy Schwartz Mark Williams
Title: Director of Operations & Title: President/CEO
Procurement/CPO
Date:
2/15/2021 1 10:30 PM CST Date: 2/18/2021 1 9:49 AM CST
Approved:
E7E42B8F817A64CC
''D''occuSigneed�bAy::,,.�
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By:
Chad Coauette
Title: Executive Director/CEO
2/18/2021 1 9:50 AM CST
Date:
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RFP 010521 - Playground and Water Play Equipment with Related
Accessories and Services
Vendor Details
Company Name: Raindrop Products LLC
2121 Cottage Street
Address:
Ashland,Ohio 44805
Contact: Greg Holt
Email: gholt@rain-drop.com
Phone: 419-207-1229 22
HSTM 34-1904609
Submission Details
Created On: Wednesday November 11,2020 13:22:58
Submitted On: Tuesday January 05,2021 12:46:52
Submitted By: Greg Holt
Email: gholt@rain-drop.com
Transaction M e52e0409-2098-47c6-bbbe-62139e3f7e94
Submitter's IP Address: 24.154.167.39
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1712
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Specifications
Table 1: Proposer Identity&Authorized Representatives
General Instructions(applies to all Tables)Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark"NX if
the question does not apply to you (preferably with an explanation).
Line Question Response
Item
1 Proposer Legal Name (and Rain Drop Products LLC
applicable d/b/a, if any):
2 Proposer Address: 2121 Cottage Street
Ashland, Ohio 44805
3 lProposer website address: www.rain-drop.com
4 Proposer's Authorized Mark Williams, President / CEO, 2121 Cottage Street, Ashland, Ohio 44805, mwilliams@rain-
Representative (name, title, drop.com, 419-207-1229 ext. 10 - mobile 614-506-1221
address, email address & phone)
(The representative must have
authority to sign the "Proposer's
Assurance of Compliance" on
behalf of the Proposer and, in the
event of award, will be expected
to execute the resulting contract):
5 Proposer's primary contact for this Greg Holt, National Sales Manager, 2121 Cottage Street, Ashland, Ohio 44805, gholt@rain-
proposal (name, title, address, drop.com, 419-207-1229 ext. 22
email address & phone):
6 Proposer's other contacts for this Jody Radcliffe, Inside Sales Manager, 2121 Cottage Street, Ashland, Ohio 44805,
proposal, if any (name, title, jradcliffe@rain-drop.com, 419-207-1229 ext. 52
address, email address & phone):
Table 2: Company Information and Financial Strength
Line Question Response*
Item
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1713
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7 Provide a brief history of your company, 40 Years ago, Gary Zuercher founded Rain Drop Products with the introduction of the
including your company's core values, Rain Drop Fountain (or "Mushroom" as it is commonly known). Mr. Zuercher is
business philosophy, and industry longevity widely regarded as the "father of children's aquatic play" and because of his many
related to the requested equipment, products innovations in this industry was honored as one of the first inductees into the World
or services. Waterpark Hall of Fame. To this day, Mr. Zuercher remains a friend and advisor of
the company. Today, Rain Drop Products is the largest United States based
manufacturer of splash pads, spray parks, slides, zero depth play features, water play
structures and decorative fountains. In our 40-year history, we have installed
thousands of projects in all corners of the world. While we are very proud of our
history, we are more gratified with our on-going efforts to transform the traditional
children's aquatic play experience. Guided by a company mantra of "Maximizing the
sensory and cognitive experience for children of ALL abilities" Rain Drop is focused
on introducing products that offer more than just fun aquatic play value. We
encourage every customer to contemplate the addition of products that can stimulate
ALL children including those with special needs. We are concentrated in developing
both inclusive & interactive products with sensory packages like LED Lights, Sound,
Vibration, Tactile feel so that ALL children including the autistic, deaf, blind &
physically challenged can engage and enjoy. Throughout our history Rain Drop has
pushed this industry's evolution by constantly introducing new innovative ideas and
features. Raindrop has transformed the industry from making simple "sprinkler parks"
to the imaginative interactive thematic, & inclusive aquatic play projects that exists
today. We believe both the project and product design should maximize the
concepts of ACTION / REACTION & CAUSE / EFFECT and COGNITIVE
DEVELOPMENT creating a truly interactive environment that promotes learning and
has play value for ALL. Raindrop strives to go beyond the mandates of
ACCESSIBILITY or UNIVERSAL DESIGN and create truly inclusive and interactive
community gathering places. The link below is a short 3 minute video that succinctly
visually articulates our mission. hops://youtu.be/Fg3LPloyaY4
While our core business is serving the children's aquatic play needs of cities, towns,
and municipalities all over the world, we are also proud to have partnered with some
of the most respected names in the industry. See attached link to our Partner
Projects
hftps://spark.adobe.com/page/6kF4EriALQ8o7/
Our SHADE products offered will be from USA Shade. USA SHADE is the pioneer,
innovator and proven industry leader in shade structure design and technology. For
more than 28 years, they have led the industry through an unyielding commitment to
innovation and excellence. Since thier founding in the early 1990s, USA SHADE
structures have grown to be popular alternatives to conventional shade applications
and equipment for architects, builders, and designers. As a vertically integrated
business, they offer thier clients extensive resources, versatile application options and
innovative shade solutions. At USA SHADE, outstanding quality of our products are
critical to the success of thier clients' projects and business. All of the fabric and
structural components are fabricated using the most advanced technology, materials
and processes available in our IAS-certified, 173,020+ square-foot fabrication facility.
The safety surfacing product we are offering is from LIFEFLOOR. In the last 15
years LIFEFLOOR has successfully provided safety surfacing for over 2000 projects
globally. In that time they have quickly become the go-to aquatic safety surfacing for
municipalities, cruise lines, resorts, waterparks, and aquatic recreation facilities around
the globe. They are the ONLY Aquatic Safety Surfacing with NSF/ANSI/CAN
Standard 50 Certification which is the standard referenced in 38 State Pool Codes
as the basis of design. They also offer the best and longest warranty for aquatic
surfacing in the industry. The products are made in South Dakota from raw and
recycled ingredients and have the manufacturing capacity to service more than 1000
projects per year in the US with ability to add 5x capacity within 6 months. The
product is produced in a ISO-9001 certified facility providing top quality assurance
and best practices for manufacturing. LIFEFLOOR has a National Installation
Partnership with Inside Edge Safety Surfacing with Coverage by service providers in
all the top 40 MSAs.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1714
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
8 What are your company's expectations in the As we experienced with our first Sourcewell contract, the acceptance and adoption of
event of an award? nationwide competitively bid cooperative purchasing contracts is steadily on the rise.
As we (and others) introduce and educate potential members of the advantages of
purchasing from a contract that has already been competitively bid and fulfills all of
the applicable purchasing bid requirements, we have found greater acceptance of
cooperative purchasing. Our Sourcewell related orders have increased significantly in
each of the 3-1/2 year's we have held the contract. We expect the significant year
over year increase to continue. We have already demonstrated our ability to out sell
the prior contract holder Fountain People / Water Odyssey 022113-FPI who sold
$2,156,852 during the almost seven years they held the contract 07/2010-04/2017
(this information as obtained directly from NJPA-Sourcewell after a public records
request). In only 3-1/2 years as a contract holder we have sold $5.2 million dollars
of projects through our Sourcewell contract (Some of these projects have yet to be
reported to Sourcewell as they are currently in Process — Not completed). We expect
that Purchase Orders coming from new and/or existing Sourcewell members will
become our largest source of order gestation. One of Rain Drop's most competitive
advantages and market distinguisher's is our ability to make custom / organic /
thematic features. These custom features are often mascots, brands, identities of the
city / town / municipality where the project is located. We find that many of our
customers are looking for both a way to ensure a competitive price, yet somehow
mandate the use of Raindrop's custom / organic features all the while complying with
their respective purchasing regulations. Without access to an approved purchasing
corporative our customers are forced to put these projects out for public bid and
then sort out the "OR EQUAL" issues in regards to features proposed by others that
may or may not actually be truly "EQUAL". If we have access to a well-respected
nationwide purchasing cooperative like Sourcewell, we have proven that many of our
customers would welcome the chance to become members and purchase through this
program. In sum, if awarded this contract we expect to continue to grow our
Sourcewell related revenue tremendously.
9 Demonstrate your financial strength and Rain Drop Products, LLC is a privately held company with the majority of shares
stability with meaningful data. This could held in a series of Trusts. The beneficiaries of these trusts are all the descendants
include such items as financial statements, of Jack Hire whom is now deceased. Jack Hire was a serial entrepreneur who
SEC filings, credit and bond ratings, letters started and/or purchased many companies including various manufacturing entities,
of credit, and detailed reference letters. hotels, Radio/TV stations, security firms as well as investing in many other private
Upload supporting documents (as applicable) equity investing opportunities. A family office called Red Diamond, Ltd. was created
in the document upload section of your by the Hire family with the sole purpose of monitoring and assisting the family with
response. their various financial needs. The Rain Drop Board of Directors reports directly to
Red Diamond, Ltd. Red Diamond and the Hire family are very private and selective
about sharing any details of their various investments and holdings. Due to the
public nature of this RFP process we are unable to share Rain Drop Products
financials. We have, however, included a letter of reference from our bank
Huntington National as well as a Certificate of Liability Insurance with Sourcewell
named as the Certificate Holder. Additionally, we would note that during the 3-1/2
years we have held a Sourcewell contract ALL quarterly administrative fee payments
due have been made in a timely manner.
The SHADE product that we plan to distribute is from USA SHADE. USA SHADE
is a financially sound and stable business with a $25,000,000 bonding capacity, AM
Best Financial Strength Rating of A (Excellent), and AM Best Financial Size Category
of Class X ($500m—$750m).
10 What is your US market share for the Rain Drop's US Market Share of the total Children's Aquatic Recreation market is
solutions that you are proposing? estimated at 40%(this estimate is based upon the children's aquatic recreation
market in US cities, towns & municipalities ONLY and specifically excludes the
Privately Held Water Park industry) For the Surfacing product that we will distribute
through this contract LIFEFLOOR Market Share is 25% and for the Shade product
we will distribute through this contract USA SHADE is estimated at 35%
11 What is your Canadian market share for the Canadian Market Share of the total Children's Aquatic Recreation market is
solutions that you are proposing? estimated at 5% While Rain Drop has partner sales channels in Canada and
consequently has completed many projects in the country, due to the fact that 3 of
Rain Drop's main competitors are Canadian based companies with greater proximity
and presence in the region, we have strategically concentrated our efforts in areas
with greater chances of success while still supporting our partners in Canada.
For the Surfacing product that we will distribute through this contract LIFEFLOOR
Market Share is 25% and for the Shade product we will distribute through this
contract USA SHADE is estimated at 35%
12 Has your business ever petitioned for No. In the 38 year history of Rain Drop Products, LLC we have never filed for
bankruptcy protection? If so, explain in detail. bankruptcy protection in any form. Additionally, we have never defaulted on any
commercial lending instrument.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1715
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
13 How is your organization best described: is it Rain Drop is best described as a United States based Manufactuer AND Service
a manufacturer, a distributor/dealer/reseller, or provider. With very few exceptions (ie. Pumps, Controllers, Filters) Rain Drop
a service provider? Answer whichever manufactures ALL of the Children's Aquatic Recreation Products offered in the RFP
question (either a) or b) just below) best in the United States in Ashland, Ohio. Our sales network uses a combination of
applies to your organization. internal employees (Inside Sales Staff, Sales Director, Animators, CAD, etc) and
a) If your company is best described as a external Regional Sales Director's employees located throughout the United States.
distributor/dealer/reseller (or similar entity), In addition, we strategically partner with independent sales organizations all over the
provide your written authorization to act as a US and Canada who have the contacts, relationships, & trust of the decision makers
distributor/dealer/reseller for the manufacturer at the local level. These independent sales organizations are compensated on a
of the products proposed in this RFP. If commission basis upon a successful sale.
applicable, is your dealer network In relation to SHADE and SURFACING offered by Rain Drop within this RFP we act
independent or company owned? as an independent authorized distributor. Our sales network uses a combination of
b) If your company is best described as a internal employees (Inside Sales Staff, Sales Director, etc) and external Regional
manufacturer or service provider, describe Sales Director's employees located throughout the United States. In addition, we
your relationship with your sales and service strategically partner with independent sales organizations who have the contacts,
force and with your dealer network in relationships, & trust of the decision makers at the local level. These independent
delivering the products and services proposed sales organizations are compensated on a commission basis upon a successful sale.
in this RFP. Are these individuals your
employees, or the employees of a third party?
14 If applicable, provide a detailed explanation Certificate of Origin: Made in the USA
outlining the licenses and certifications that
are both required to be held, and actually Rain Drop Products ensures its subcontractors, construction and professional partners,
held, by your organization (including third and itself conform to all applicable Iicensure and registration laws. Our product
parties and subcontractors that you use) in offerings bridge many disciplines of engineering, architecture, and construction
pursuit of the business contemplated by this trades. All construction projects require these services and are governed by the
RFP. individual states in the USA, and individual provinces in Canada. These services
require registration or Iicensure to design and build an aquatic facility and the
individual license or registration can be provided on individual project request. These
services are as follows:
1. Professional Engineer (PE)
a. Mechanical
b. Civil
C. Electrical
2. Registered Architect
3. General Contractor
4. Plumbing
5. Electrical
Rain Drop Products, LLC certifies that it designs and manufactures all of its products
in accordance to all applicable ASTM Standards. Rain Drop Products is a committed
leader to providing safe equipment for the aquatic play industry. We are members of
ASTM, belong to the F24 and F15 committees and participate on several aquatic
task groups; the Group on Drains for Aquatic attractions, the Group on Waterslides,
and the Group on Interactive Aquatic Play. We are in compliance with the ASTM
F1487 where referenced and all external references made by the ASTM F24.70 and
ASTM F2461-09 standards.
The products, materials and designs that are furnished by Rain Drop Products are
compliant in accordance to their respective ASTM standards, other standards and
governing bodies that set forth best practices. These organizations or governing
bodies are as follows but not limited to; Consumer Product Safety Commission
(CPSP) 15 U.S.C. §§ 8001-8008, National Electric Code (NEC) Section 680.26(B),
Americans with Disabilities Act Accessibilities Guidelines (ADAAG) Section 15.6,
International Swimming Pool and Spa Code (ISPSC), the Association of Pool and
Spa Professionals (APSP), American National Standards Institute (ANSI), Underwriters
Laboratories Inc. (UL) International Association of Plumbing and Mechanical Officials
(IAPMO), and all state and local health codes.
ASTM Standards
ASTM F24 on Amusement Rides and Devices
ASTM F24.70 Water Related Amusement Rides and Devices
ASTM F2461-09 Standard Practice for Manufacture, Construction, Operation, and
Maintenance of Aquatic Play Equipment
ASTM F2376-08 Standard Practice for Classification, Design, Manufacture,
Construction, and Operation of Water Slide Systems
ASTM F2291-16 Standard Practice for Design of Amusement Rides and Devices
ASTM F15.29 Playground Equipment for Public Use
ASTM F1487-11 Standard Consumer Safety Performance Specification for Playground
Equipment for Public Use
ASTM F2387-04(2012) Standard Specification for Manufactured Safety Vacuum
Release Systems (SVRS)for Swimming Pools, Spas and Hot Tubs
ASTM F2707-10 Standard Safety Performance Specification for Safe Design and
Installation of Field Fabricated Suction-Limiting Vent Systems for Suction Entrapment
Prevention in Swimming Pools, Spas, Hot Tubs, and Wading Pools
ASTM F1193 Practice for Amusement Ride and Device Manufacturer Quality
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1716
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
Assurance Program and Manufacturing Requirements
ASTM F1159-03a-Standard Practice for Design and Manufacture of Patron Directed,
Artificial Climbing Walls, Dry Slide, Coin Operated and Purposeful Water Immersion
Amusement rides and devices and air supported structures
ASTM D20 Committee on Plastics
D2343-09 Standard Test Method for Tensile Properties of Glass Fiber Strands, Yarns,
and Rovings Used in
D2562-94 Standard Practice for Classifying Visual Defects in Parts Molded from
Reinforced Thermosetting Plastics
D2563-08(2015) Standard Practice for Classifying Visual Defects in Glass-Reinforced
Plastic Laminate Parts
ASTM F01 Committee on Electronics
ASTM C09 Committee on Concrete and Concrete Aggregates ASTM C27
Committee on Precast Concrete Products
NSF/ANSI Standard 50: This is the American National Standard for swimming pool
equipment, spas, hot tubs and other recreational facilities including filters and filter
media, pumps, valves, water circulation devices, hose, piping, fittings, pool alarms,
pool covers, chemical generation and feeding systems, and advanced water treatment
and oxidation technologies, such as ozone and ultraviolet (UV) systems. Most state
and local pool codes for commercial, waterparks, splash pads, municipal, hotel,
motel, apartment, and condominium require compliance with NSF/ANSI Standards.
This is an essential health standard to prevent adverse effects to human health.
NSF/ANSI Standard 61: This standard of drinking water system components is to
establish minimum requirements for the control of potential adverse human health
effects from products that contact drinking water. NSF/ANSI Standard 61 includes
criteria for testing and evaluating products to ensure they do not leach contaminants
into the water that would be a health concern. These contaminants include those
regulated by the United States Environmental Protection Agency (USEPA) and Health
Canada, as well as any other non-regulated compounds that may be of concern.
LEAD FREE COMPLIANCE CERTIFICATION: California's Low-Lead plumbing law
(California Health & Safety Code Section 116875; commonly referred to as AB1953)
and Vermont Lead in Consumer Products law (Act 193); effective January 1, 2010,
prohibits the sale of any plumbing products intended to convey water for human
consumption through drinking or cooking that contain lead in excess of a 0.25%
weighted average. NSF International has developed a recognized evaluation protocol,
NSF-61 Annex G, which serves as independent 3rd party certification of product
compliance to California and Vermont low-lead plumbing laws.
Underwriters Laboratories Inc. (UL) - UL helps companies demonstrate safety, confirm
compliance, enhance sustainability, and deliver quality and performance. This
certification establishes trust with the user that the design, manufacture, and use of
the product conforms with best industry standards in the United States of America.
Underwriters Laboratories Inc. (cUL) - UL approval for Canada — Underwriters
Laboratories of Canada is an independent product safety testing, certification and
inspection organization. UL helps companies demonstrate safety, confirm compliance,
enhance sustainability, and deliver quality and performance. This certification
establishes trust with the user that the design, manufacture, and use of the product
conforms with best industry standards in Canada.
Canadian Standards Association. (CSA) Combined logo - CSA approval for Canada
and the USA CSA Group delivers confidence and peace of mind to manufacturers,
retailers, code authorities and consumers around the world. With the experience and
knowledge of thousands of volunteer members, more than 1,600 in-house technical
experts and nearly a century of experience in standards development and product
certification, we offer you the solutions you need to operate and live in today's world,
and the guidance to drive you towards success tomorrow.
Intertek ETL Listed - Approval for the USA — Intertek is one of the world's largest
Testing, Inspection and Certification companies. The following is a list of Standards
Intertek test to for the North American; ASME, ASTM, ANSI, CSA, NFPA, NOM,
NSF, UL / ULC
Intertek ETL Listed - Approval for Canada — Intertek is a Certification Body by the
Standards Council of Canada.
ISO9001: The ISO9001 standard is the most recognized international quality system
standard. This quality system controls the total process of incoming materials,
process control, testing and final inspection
American Water Works Association Standards
C901 Polyethylene (PE) Pressure Pipe, Tubing and Fittings, 12-Inch Through 3-Inch,
for Water.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1717
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
Plastics Pipe Institute Report
PPI-TR9 Recommended Design Factors and Design Coefficients for Thermoplastic
Pressure Pipe NSF Standards.
NSF/ANSI
Standard No. 61 for Drinking Water Systems Components--Health Effects
Standard 50 for swimming pool equipment, spas, hot tubs and other recreational
facilities including filters and filter media, pumps, valves, water circulation devices,
hose, piping, fittings, pool alarms, pool covers, chemical generation and feeding
systems, and advanced water treatment and oxidation technologies.
Uni-Bell PVC Pipe Association
Uni-Bell Handbook of PVC Pipe , Chapter Vill, Table 8.7.
15 Provide all "Suspension or Debarment" None in the past 38 year history of the Rain Drop Products, LLC
information that has applied to your
organization during the past ten years.
Table 3: Industry Recognition &Marketplace Success
Line Question Response
Item
16 Describe any relevant industry awards or World Waterpark Association 2020 Leading Edge Award
recognition that your company has received Soaky Mountain Waterpark
in the past five years
National Parks and Recreation Association-2019 Best Booth Runner Up
2019 NRPA Conference
World WaterparkAssociation-2019 Best Booth
2019 WWA Conference
Article in the July/August 2019 edition of Wordl Waterpark Magazine featuring
Rain Drop Products
Article in the Spring 2019 edition of Colorado Byline Magazine featuring Rain
Drop Products
2018 Project of the Year - Ohio Concrete Association - Mansfield YMCA
17 What percentage of your sales are to the Greater than 95% of our total sales are to the governmental sector specificaly cities,
governmental sector in the past three years towns and municipalities
18 What percentage of your sales are to the Less than 5% of our total sales are to the education sector
education sector in the past three years
19 List any state, provincial, or cooperative Prior to receiving the Sourcewell contract #030117-RDP Rain Drop held a
purchasing contracts that you hold. What is cooperative purchasing contract with HGAC - Parks & Recreation Equipment
the annual sales volume for each of these Contract No.: PR11-16. Immediately upon being awarded the Sourcewell contract
contracts over the past three years? we abandoned the HGAC in favor of solely relying on Sourcewell as our primary
cooperative purchasing program. Additionally, we have been approached by many
of the larger nationwide cooperative purchasing organizations who have encouraged
us to participate in solicitations. We have declined those request in an effort to
focus our education, training, sales efforts solely on Sourcewell. Under the
Sourcewell contract we currently have held for 3-1/2 years we have generated
—$5,200,00 of revenue or approximately —$1.5 per year.
20 List any GSA contracts or Standing Offers None
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1718
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
Table 4: References/Testimonials
Line Item 21.Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name Contact Name Phone Number
NonProfit - Mansfield Area YMCA Cristen Gilbert 419-522-3511 x224
Testimonial included in the documents
section zip file "Upload Additional
Documents"
City of Newberry Parks and Recreation Scott Sawyer 803-321-3681
estimonial included in the documents section
zip file "Upload Additional Documents"
City of Pontiac Taylor Baxter 815-844-6818
estimonial included in the documents section
zip file "Upload Additional Documents"
Table 5: Top Five Government or Education Customers
Line Item 22. Provide a list of your top five government,education, or non-profit customers(entity name is optional),
including entity type,the state or province the entity is located in,scope of the project(s),size of transaction(s),and dollar
volumes from the past three years.
Entity Name Entity Type* State/ Scope of Work* Size of Transactions* Dollar Volume Past Three
Province* Years*
City of Government Indiana-IN Multiple Splash Pad Projects 3 Transactions with $825,748
Indianapolis located throughout the City of average value of $275,000
Parks & Indianapolis
Recreation
Union City Government New Jersey-NJ Multiple Splash Pad Projects 8 Transactions with $754,783
Parks & located throughout Union City Average value of $95,000
Recreation
District of Government District of Multiple Splash Pad Projects 8 Transactions with $654,229
Columbia Columbia-DC located throughout the District of Average value of $82,000
Department of Columbia
Parks &
Recreation
Union County Government New Jersey-NJ Multiple Splash Pad Projects 4 Transactions with $570,531
Parks & located throughout Union County Average value of
Recreation $143,000
NOTE:
Union County
Parks and
Recreation is
separate entity
completely
distinct from
Union City
Parks and
Recreation
Edinburg Government Texas-TX Multiple Splash Pad Projects 4 Transactions with $417,878
Parks & located throughout Edinburg Average value of
Recreation $104,000
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada,as applicable.Your
response should address in detail at least the following areas: locations of your network of sales and service providers,the number of
workers(full-time equivalents)involved in each sector,whether these workers are your direct employees(or employees of a third party),
and any overlap between the sales and service functions.
Line Question Response*
Item
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1719
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
23 Sales force. Sales Force - Rain Drop employs an internal sales support staff comprised of a
National Sales Manager, Inside sales personnel, Administrative Support, 3D Animators,
Project Designers, Product Designers, Engineers, & Marketing Specialists. These
direct Rain Drop employees' primary responsibility is to ensure projects move from
the "Lead" status to "Opportunity Pipeline' and then into a an actual Purchase Order.
The Sales Force is incentivized and compensated based upon the success of the
company to move opportunities from the "Pipeline" into "Purchase Orders." We also
employ Regional Sales Directors who cover the United States and Canada and
maintain external corporate offices near the center of their respective sales territory.
Each Sales Director is a direct employee of Rain Drop and receives a base salary
directly from the company. In addition, they receive commissions based upon the
volume of Revenue derived from within their territory. The regional Sales directors do
NOT attempt to sell directly to the end user. Rather their core responsibility is to
foster, maintain and grow a network of partner sales channels from within their territory.
see Attached territory map
see territory map in Documents upload
24 Dealer network or other distribution methods. External Sales — Partner Sales Channels
Rain Drop Products maintains a diverse and varied team of external sales channels.
These partners include strategic sales organizations that cover the entire US and
Canada. They typically represent a variety of recreation and aquatic products.
These strategic partnerships are success based relationships where a commission is
paid upon sale. They are independently owned success based third party dealers.
These dealers are knowledgeable and trained to sell the complete line of Rain Drop.
Our independent sales representatives, dealers, and service providers always work
with a Rain Drop employee to ensure the proper solution is being administered. Our
independent sales representatives and dealers provide complete and overlapping
coverage of the continental United States and Canada. Each sales representative and
dealer is provided sales tools, sales presentation materials, and factory training and
support.
see territory map in Documents upload
25 Service force. Internal Service
Rain Drop's, Project Management, Engineering, Manufacturing, and Technical Service
departments are all engaged in the sales/service process through the entire product
Iifecycle. Our internal technical service team provide telephone support and on-site
service when needed. Our service department handles everything from pre-construction
analysis to post operation service and warranty issues. Our typical site services
consist of pre-construction analysis, inspections during construction, pre-pour concrete
inspection, installation support, product and system calibration and staff training,
preventive maintenance, product and system service and emergency service. There are
no boundaries in regards to how far we travel and for the duration in which we will
stay.
External Sales and Service Providers
Rain Drop certifies independent contractors and service providers to install, new
equipment startup, seasonal startup, facility operations and maintenance staff training,
seasonal shutdown, winterization, and factory authorized field repairs.
These partner contractors have been educated in the best practices of installing and
maintaining Rain Drop equipment. These companies are located throughout the Unites
States and Canada and assist us with Turn-Key installations and are qualified to
service our products and systems. Rain Drop internal service department handles most
our site and service work; however, we have the capability to service dozens of
projects simultaneously with the resources of our certified service network. We offer an
annual two-day training and "what's new" meeting for these companies to keep them
current with our latest developments in technologies, installation and service related to
our products and systems.
see territory map in Documents upload
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1720
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
26 Describe in detail the process and The core of our customer service program is our strict adherence to a
procedure of your customer service CRM, "Customer Relationship Management system, and use of an electronic paperless
program, if applicable. Include your documentation system. The CRM is the tool that we use to document every aspect of
response-time capabilities and a customer request. Whether the issue is in regards to sales or service, every email,
commitments, as well as any incentives that phone call or external notation is documented and retrievable in the CRM. The main
help your providers meet your stated benefit of this system is that no matter which Rain Drop employee is involved in
service goals or promises. assisting a customer, they can easily find any/all information / communications that has
lead up to the current status. Having a central point of information is vital to quickly
and efficiently assisting our customers. In addition, Rain Drop maintains a "paperless
office" and keeps all electronic documentation in a cloud based server. Every paper
document is scanned and OCR'rd (Optical Character Recognition) and then uploaded
to the client's project folder or service case file in the cloud. Since every document
has been OCR'd, that allows us to retrieve documents via electronic search based
upon any word that document may contain. Our electronic database goes back over
19 years and provides our customer service department with instant search access to
project specific drawings, job notes, items purchased, etc, within the last 19 years.
When a customer calls, the technical support line, the call rings a series of
employee's phone depending on which members of the technical support department
are in the office or currently on the line. We use a VOIP phone system so the
technical support members can also have support calls routed directly to their mobile
phones if they are out of the office. After a technical support call gets routed through
the support tree and remains unanswered, the caller is asked to leave a message.
The voice mail message is immediately sent to the email address of our companys
CEO. Our CEO then determines the appropriate person to handle the call and
directs that person to respond. Our service team is highly motivated not to allow a
call to be sent to the CEO. This happens during the day, night and on weekends.
Rain Drop understands the issues that arise when a Project is inoperable and will do
everything in our power to assist a customer in getting back up and running. This
includes a commitment to responding on weekends and outside of business hours
when needed and involves the entire company personnel.
27 Describe your ability and willingness to Many of the same justifications that make purchasing through a respected nationwide
provide your products and services to cooperative purchasing contract an attractive option for cities, towns, municipalities
Sourcewell participating entities in the apply to a Sourcewell contract Vendor. As a Vendor, participation in the typical public
United States. bid process can be time consuming, costly, duplicative and exhaustive of limited
personnel recourses. Additionally, given our ability to create unique custom, thematic,
organic one-of-a-kind products, often times projects get can get side-tracked as
purchasers and engineers grapple with what is or is not an "OR EQUAL" product.
The ability to avoid these costs justifies the discounted pricing model we present. If
awarded this contract, promoting purchases be made using the Sourcewell would
REMAIN our number one priority for all potential members across the United States
and Canada. Proximity to our potential customers is a non-Issue. We sell our
products AND provide service to our customers all over the world and have done so
for 40 years.
28 Describe your ability and willingness to Our ability and willingness to provide products in Canada is easily demonstrated by
provide your products and services to the many successful projects we have been involved with in many Canadian
Sourcewell participating entities in Canada. provinces. We have a dealer partner which is one of the largest pool designer /
contractor's in the country, that does projects in all Canadian Providences. Acapulco
Pools has over 150 employees and is considered the largest pool contractor in the
country. Also see above response to question 27
29 Identify any geographic areas of the United None
States or Canada that you will NOT be fully
serving through the proposed contract.
30 Identify any Sourcewell participating entity None
sectors (i.e., government, education, not-for-
profit) that you will NOT be fully serving
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
31 Define any specific contract requirements or None
restrictions that would apply to our
participating entities in Hawaii and Alaska
and in US Territories.
Table 7: Marketing Plan
Line Question Response
Item
32 Describe your marketing strategy for Due to the great success we have had with our current Sourcewell contract we plan to
promoting this contract opportunity. continue with many of the marketing efforts that were implemented over the last three years
Upload representative samples of your as well as trying some new approaches. The secret to successfully marketing this contract
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1721
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
marketing materials (if applicable) in opportunity is EDUCATION of both potential Sourcewell members and air entire sales team
the document upload section of your (both internal and external partners). The education begins with a simple review of all the
response. materials that have been created by Sourcewell for Contract Vendors. Sourcewell has
created many tools, videos, PowerPoints and pdfs that cover all aspects of successfully
selling off a competitively purchased contract. The responsibility falls on the Vendor to use
those tools to empower their sales / service partners. An example of our education efforts
can be found with a series of ZOOM meetings we conducted during the "stay-at-home"
orders that most of the country was under this Spring. Each of our Regional Sales
Directors was charged with holding ZOOM meetings with each of our sales partners. A
key component of these meetings was instruction on how to sell using this contract. Many
of the Sourcewell vendor tools were used during these meetings. Not only did we educate
on how to introduce this contract to potential new Sourcewell members but WHY it is
important for both Rain Drop and the potential customer the reap the cost savings inherent
with a Direct Purchase-Sourcewell purchase. The Zoom meetings were so successful and
cost effective we have initiated monthly sales partner ZOOM meetings to discuss all things
related to successfully selling Rain Drop.
Website
Continue to Prominently Display the Sourcewell Purchasing Option on the HOME page
of our website
Continue to expand upon the current page labeled "Cooperative Purchasing" under the
resources tab on our website. Currently listed is a trackable web presentation highlighting
Sourcewell and Rain Drop Products along with the most recent presentation provided by
Sourcewell. We plan to add several more pieces of information to this section including
a "Success with Sourcewell' presentation featuring past projects and customers that have
used Sourcewell when purchasing from Rain Drop.
Trade Shows and Conferences
Continue to Prominently Display the Sourcewell Purchasing Option at ALL trades
shows. Rain Drop attends both Large National Tradeshows as well as smaller state
specific trades shows and the Sourcewell Contract will be displayed prominently in all our
booths. In 2019, we won several awards for our innovative booth. We made sure that
Sourcewell was prominently displayed on the booth and will continue to do so moving
forward.
Printed Materials
Rain Drop Products offers a variety of product-line based brochures. These brochures
are printed in house on a digital press and are perpetually showing off our latest and
greatest offerings. The materials are being distributed across the US through our Regional
Sales Directors, Sales Representative Groups, and Corporate Headquarters. Furthermore,
PDF versions of all catalogs are available for download on our website. All these
brochures will be branded with the Sourcewell logo and have pages dedicated to
Sourcewell.
They are as follows:
1) Imagination Guide
2) Inclusive Aquatic Play
3) Creature Features
4) Structures
5) Slides
Email
Adoption & Promotion of the Sourcewell "Awarded Contract Logo" on ALL email
footers.
Press Releases
Using our website along with many of the various Press Release engines Rain Drop
has and will continue to post press releases regarding Sourcewell and our success with the
program.
Video Intro/Outro and Renderings
Adoption of the Sourcewell "Awarded Contract Logo" on the intro / outro of all the
Video Animations that we create during the Early Stage Pre-Design stage of a project
Adoption of the Sourcewell "Awarded Contract Logo" on the Renderings that we
create during the Early Stage Pre-Design stage of a project
Trade Publications
Rain Drop Products periodically and strategically advertises in several industry trade
publications. When running an ad, we make sure the contact of the publication will be of
interest to our client base. When advertising, all ads will show our Sourcwell awarded
contract number along with the Sourcewell logo.
Mail Campaigns
We receive information requests through several different outlets including trade show leads,
website information requests, and publication surveys. We add these leads to a database
and send out two large mail campaigns a year. Each mail campaign does and will
include information on Sourcewell.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1722
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
33 Describe your use of technology and Google Analytics — We have recently created a presentation tool that is tightly intergrated
digital data (e.g., social media, with Google Analytics. Each Customer/Project specific presentation is encoded with a
metadata usage) to enhance Google Analytics Tracking Code. Using the tracking code in conjunction with Google
marketing effectiveness. Analytics we can easily track how long the presentation was viewed, from what location the
presentation was viewed, and how many times has it been viewed. This information is
vital to gauging the level of interest a potential customer has in our project offering. An
example of this tool in application is with the Sourcewell presentation tab on the
Homepage of our website www.rain-drop.com
if a potential customer visits our website and then further clicks the "take a closer look" on
the Sourcewell tab on the front page we can view within Google analytics how long they
watched the presentation and their IP address location. Using the IP information it is quite
easy to discover the potential city, town or municipality that is thinking about a potential
purchase. With this information we then contact the decision makers and introduce our
product offerings.
Dropbox — Rain Drop is essentially a paperless office. All project information about a
potential Opportunity is electronically stored in the Cloud using Dropbox for business. Any
actual documentation received is scanned and stored electronically. All files are OCR'd for
Optical Character Recognition which allows for the ability to search via a word contained in
the document. All quotes, proposals, submittal packages, renderings, etc. are shared with
a potential customer via shared dropbox links. These links are viewable to anyone who
we send a link to as well as anyone the potential customer sends the link to. All shared
links within dropbox can be tracked for traffic and insights data. Specifically, we can see
who viewed the file(s), if they downloaded the file, When (if) they accessed the file, and the
device they used to access the file.
Youtube Analytics - Through the use of 3D animations Rain Drop has created best in class
assistance to our clients to create very effective marketing campaigns. We employ a full-
time 3D Animator who provides 3D video of each option for every project we quote.
These 3D videos are uploaded to our YouTube channel are then forwarded to the customer
for review. (https://www.youtube.com/user/RainDmpPmducts/videos). Our channel contains
over 3,000 videos. These videos contain splashing sounds, laughing & screaming kids as
well as much of the projects actual surrounding area. Our goal is to show the decision
makers a real-life version of what the project could look like. Often these videos become
the backbone of the clients marketing campaign to fund a project and/or generate public
support. If awarded this contract, we plan to include a Sourcewell cooperative purchasing
contract "splash screen" in the intro and outro sections of each video we create. We also
use Google Analytics to track viewing time, number of views and location of these
Animation Video's
Metatag Data — Rain Drop uses Flickr as our company wide photo repository for internal
uses as well as our website. All photos on our website are driven by the use of metatags
which pull the image(s) the corresponding place on the website.
WEBBOTS — Automated Progromatic Web search - Rain Drop actively subscribes to
numerous web based automated search engines to programmatically search the internet for
key words that are indicative of a potential customer in the early stage of considering an
aquatic project. We take the results and effectuate a marketing campaign targeted at the
decision makers in these areas. In this marketing campaign we deploy the use of Zoom
Meetings, emails, webinars, phone calls and personal presentations to introduce these
decision makers to the options presented by Sourcewell membership. This is the most
appropriate time to introduce the Sourcewell contract as typically at this early stage of an
aquatic project process the client is often looking at much of the big picture challenges of
a project i.e. How much do these things cost overall? Can you provide installation? Can
you provide Shade? Can you provide Surfacing? Can I get everything necessary for a
Splash pad from ONE vendor?
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1723
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
34 In your view, what is Sourcewell's role Sourcewell Role -
in promoting contracts arising out of Sourcewell has played a major role in the success we have experienced with our first
this RFP? How will you integrate a contract and we would expect that they would continue to provide and update as necessary
Sourcewell-awarded contract into your the Resources and Tools which have already been created.
sales process?
Sourcewell H2O show. — This training session / "mini vacation" not only provided excellent
educational topics but also an invaluable interaction between other contract holders. We
learned how others used the contract and exchanged many ideas on ways that we were
finding success. We attended the show in 2019 and were signed up for the 2020 show
but it was unfortunately cancelled due to Covid. If awarded a contract we would expect to
attend in 2021.
Sourcewell Universities — Get to Know Us — These regional seminars allowed our Regional
Sales Directors and Partner Sales organizations the ability to learn first hand about the
contract advantages and how to sell to member organizations without having to travel out of
their respective territories. If awarded a contract we would expect to attend these
educational sessions that were in proximity to our Sales Partners and Sales Directors.
Compliance Information Tool — This tool proved invaluable as we assisted interested
potential NEW member's with the state specific regulatory guidance they need to get buy
in from those unfamiliar with the cooperative purchasing / competitive process. We would
expect this tool to be updated as necessary.
State Specific Talking Tactics webinars available via youtube. We have had each of our
sales partners watch these Tactics webinars and advised them when new webinars were
released.
Our current Sourcewell contract is fully integrated into our Sale Process and this would
continue if we were awarded this contract. We will continue to educate our sales force as
necessary on how to sell using the Contract and incentivize our sales force to use the
contract whenever possible.
35 Are your products or services Although it represents less than 5% of our total revenue, replacement part orders can be
available through an e-procurement placed simply by emailing Rain Drop Products from the Contact Us tab on our website.
ordering process? If so, describe your Currently requests for quotation and purchase orders of replacement parts are often made
e-procurement system and how by existing customer's via email. A confirmation email is replied to the customer and the
governmental and educational order is entered into our ERP system. The remaining 95% of our revenue is derived from
customers have used it. new project or new product orders. As such, the products involved in a new project order
are not well suited for e-procurement due to the many factors involved in the procurement
process. Factors such as Pump capacity, gallons per minute, maximum overall project total
flow, sequenced project intended flow, individual product minimum and maximum flow all
influence the various configuration of the products involved in a new project order.
Engineering analysis is needed to ensure the new project is configured in the most safe
manner possible. An e-procurement system is not a desirable option in the new project
ordering process in the children's aquatic play industry.
Table 8:Value-Added Attributes
Line question Response
Item
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1724
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
36 Describe any product, equipment, All our products and systems come with extensive written operation and maintenance
maintenance, or operator training instructions. We provide both instructions for the overall park along with instructions for each
programs that you offer to individual feature. All our feature manuals incorporate 3D renderings from our engineering
Sourcewell participating entities. software. This makes installation easier, cutting down on wording and bringing visualization
Include details, such as whether to the feature.
training is standard or optional,
who provides training, and any We have many installations, start up, shut down and operation training videos available at no
costs that apply. cost to our customers. We also offer web-based operation and maintenance training at no
additional cost. Furthermore, our iSplash controller is available with web-based
troubleshooting and programming.
All onsite maintenance and operation training are available for a nominal charge. This charge
is based on location and per diem basis. A proposal will be sent to the customer and the
amount agreed upon prior to the service.
maintenance and system operation
Rain Drop Products, LLC's engineering and service teams are comprised of the industry's
most experienced professional technicians who provide onsite and remote startup services
and training for all equipment and devices we manufacture and sell. We service the entire
product lifecycle from startup, calibration, verification, equipment updates and replacements,
winterization or technical advice. Our service team provide startup services including device
configurations, control parameter settings, and site acceptance testing. The factory startup
technicians minimize startup issues by ensuring your devices will work correctly in
accordance with product and system design. We calibrate chemical controls, flow rates,
pressure, and any sensor-controlled devices complete with acceptance and certified
documentation. We also record the training for the customer to keep as reference.
Seasonal shut down and winterization training
Rain Drop Products, LLC provides seasonal shutdown and winterization services and training.
Proper system shutdown and winterization is paramount to continuous operation, system
longevity, and maintenance cost control. Our experienced service providers train the
maintenance staff how to secure the water features, evacuate all water and fluids from the
systems to prevent freezing or growth of unwanted organisms. Closing the facility properly will
save a lot of work when it comes time to re-open.
Sourcewell Training Program
Rain Drop has also developed a Sourcewell training program for our Regional Sales
Directors, internal sales support staff and our nationwide network of partner sales
organizations.
37 Describe any technological INDUSTRY BEST PAINT / COATING WARRANTY against the harmful effects of UltraViolet
advances that your proposed sunlight and contamination from a chlorinated environment. The number one warranty issue
products or services offer. in the children's aquatic play industry is fading, peeling, cracking of painted surfaces due to
a combination of the harmful effects from year-round exposure to Ultra Violet Sunlight Rays
and the chlorinated water to which they are subjected. The industry standard shared by
most of the major players in the children's aquatic play industry is a TWO year warranty on
the product Coating / Paints. New for 2021 Rain Drop has partnered with PPG (Fortune 500
company) to introduce a revolutionary new coating system which provides 2-1/2 times (up to
3-1/2 times with the optional enhanced system) of warrantied protection. This warranty would
cover 95% of the products we sell.
Paint and Coating warranty: Peeling or delamination of the topcoat and/or other layers of
paint, excessive loss of color and gloss caused by UV, cracking, checking, and hazing.
Standard Paint System = 5 years
Enhanced Paint System = 7 years
All Power Coated Products = 2 Years
Robot — 5 axis CNC Router — Rain Drop's invested nearly $1,000,000 in a "robot" that we
use to cost effectively manufacture our molds. Using this Robot we can provide the
Sourcewell member with an aquatic facility that meets any theme or product they can dream
up. Starting from a customer's dreams or visions we electronically create a 3D drawing to
replicate what we ultimately will produce. Once a customer signs off on the electronic 3D
model we feed this information into the router and it begins the process of creating our
molds. This router has been an integral part of our significant revenue growth and has
already created hundreds of new products never before seen in the aquatics industry.
DMX - IOT Connected Controller - Using the same communication protocol that is in use in
LED Light Shows, Concerts, Stage Shows our aquatic projects have access to the ability to
control LED, Lights, Sound, Vibration, Bubbles, etc. This controller can be connected to the
internet so that the customer can access in real time usage reports, error messages,
maintenance needs. It can also be connected to Web based inputs like Lighting detection
which could shut down, start up the project in the event of dangerous conditions.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1725
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
38 Describe any "green" initiatives Design Principals -Sustainability is a guiding principal in Rain Drop Product's product and
that relate to your company or to project design goals. Every decision made during the design phase considers the impact on
your products or services, and the environment. Our goal is to produce the most environmentally sustainable products &
include a list of the certifying projects. We attempt to use the valuable resources involved in our projects in the most
agency for each. responsible way possible. The overall project goal of creating an exciting interactive and fun
aquatic project must co-exist with a desire to minimize the environmental and economic
impact on future generations. We address these concerns in all phases of a project. Rain
Drop utilizes high efficiency nozzles and prides itself on our ability to create exciting products
that minimize the amount of water used. Our state of the art control technology provides
maximum flexibility to manipulate and minimize the amount of water used during a cycle. Our
use of Variable Frequency Drives also provides the most energy efficient method of
activating the water features. Depending on the health codes in a particular area, many
creative options exist in regards to RE-PURPOSING the water used on a project, including
percolation, irrigation, and aquifer replenishment. Rain Drop educates our end users of all
available options during the project design phase allowing the end user the flexibility to
create the most sustainable project possible.
Leadership in Energy and Environmental Design Accreditation Points
A properly designed children's aquatic play area has the capacity to earn LEED credits and
offers enhanced life-cycle cost savings. Potential LEED credits can be attained in the
following categories: Sustainable Sites, Water Efficiency, Energy and Atmosphere, and
Materials and Resources. The benefits of designing a project to maximize its LEED
accreditation points are not only a "greener' more sustainable project but the savings can be
seen in total cost of ownership, operation, maintenance, water usage, staffing and overall
durability.
Green Initiative — INTERACTIVE Initiative
Most ALL splash pads operate in a similar fashion. When occupied, a child activates some
form of activator (bollard, touch sensor, etc.), which starts a pre-programmed series of
choreographed sequences. Effectively the controller turns on / off features during an activated
cycle. The issue with this archaic technology is that it is pre-programmed and runs the same
on a cloudy morning when the pad may only have one child on it as it does on a sunny
weekend day when the pad is fully occupied. Rain Drop wants to change the industry
standard and replace the pre-programmed sequences by making all projects 100%
interactive, putting the children in control of what turns on and when. Using our state of the
art controller (iSplash) we can put individual control at the child's fingertips allowing them to
turn on / off the feature they want to interact with. The benefit of this is a dramatic reduction
of water usage and energy but ALSO an increased amount of Interactivity. The simple on/off
exercise provides the child with Action/Reaction — Cause/Effect — Cognitive development
never before introduced to the industry. This ON DEMAND option is the most sustainable
initiative in children's aquatics, eliminating any water wasted by an unattended feature while
increasing the interactive element of the project as a whole. Rain Drop introduces this new
concept on ALL projects and encourages our end users to assist us in changing the industry
standards.
Fiberglass is "greener' than Stainless Steel
Fiber Reinforced plastic "FRP" or Glass Reinforced Plastic "GRP" are terms often used to
describe composite based products. These products have many advantages over their steel,
stainless steel, and aluminum counterparts that contribute to the totality of its lack of
environmental impact. In other words, composite products are the greenest solution due to
their low embodied energy. Embodied energy is the sum energy expended to produce a
component from the lowest raw elements to completion. This includes the energy required to
extract, refine, convert to usable intermediates, transport, manufacture parts, and haul finished
parts. In fact, some of the composite resins and
fiber reinforcement are made from renewable, sustainable, biomass organic materials that
reduce the carbon that is released into the environment from the production of the alternative
materials as they grow. The lifecycle assessment of composite parts is generally 50 years to
99+ years dependent on the specific product. This means multiple replacements of
environmentally damaging metal based products will occur during the lifespan of the
composite product. The composite part will not corrode from the inside out and is not
subject to electrochemical process corrosion. The composite end of life processing is far
less impactful to environment than the other stated materials. Composite piping is
noncorrosive and will not erode to failure from the interior out. Metal pipe often fail from
interior erosion or stripping. Eventual total or catastrophic failure will occur with metal pipe
systems dependent the pH, buffer intensity, alkalinity, and concentrations of calcium,
magnesium, phosphates, and silicates in the water. When the pH level remains below 7.2,
the water is considered corrosive and means etching of metals in equipment and piping will
occur and will shorten the service life of the aquatic equipment. Composite aquatic
equipment and piping are not harmed by corrosive water and disinfection oxidizing chemicals.
39 Identify any third-party issued eco- None
labels, ratings or certifications that
your company has received for the
equipment or products included in
your Proposal related to energy
efficiency or conservation, life-cycle
design (cradle-to-cradle), or other
green/sustainability factors.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1726
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
40 Describe any Women or Minority Rain Drop Products qualifies as an Ohio Small Business Entity and used that qualification to
Business Entity (WMBE), Small obtain a low interest loan through the Ohio SBA 166 program which enabled it to purchase
Business Entity (SBE), or veteran our 5-axis CNC router.
owned business certifications that Rain Drop Products has been deemed a Small Business Entity by the Ohio Statewide
your company or hub partners Development Corporation during its qualification for low interest financing reserved for Ohio
have obtained. Upload Small Business Entities.
documentation of certification (as Rain Drop Products qualifies as a Small Business per the standards set forth by the United
applicable) in the document upload States Small Business Administration. Federal Financing packages backed by the United
section of your response. States Small Business Administration have been offered to Rain Drop Products.
41 What unique attributes does your Hybrid Manufacturing Medium - The manufacturers who make up the children's aquatic play
company, your products, or your industry can typically by separated into two groups: Those who use Stainless Steel as their
services offer to Sourcewell primary manufacturing medium, and those who use Fiberglass as their primary medium.
participating entities? What makes Arguably, both mediums have many strengths as well as weaknesses. Consequently, Rain
your proposed solutions unique in Drop has adopted a hybrid approach to choosing our manufacturing medium dependent on
your industry as it applies to the specific product. For products that our have Organic / Thematic shapes, Fiberglass is
Sourcewell participating entities? clearly the best manufacturing medium. Conversely, for products that are comprised of
artistically bent pipe, stainless steel is the most economical solution. By adopting this Hybrid
manufacturing approach,
Rain Drop has much more flexibility to cost effectively manufacture a wider variety of product
than our competition thus providing Sourcewell members the most options for a aquatic play
project.
Inclusive and Interactive Play elements — Rain Drop's focus on inclusion and interactivity is
transforming the children's aquatic play industry. Our development on products that stimulate
ALL the senses including Tactile, Audible, Proprioceptive, and Vestibular is transforming the
landscape in aquatic play. Our development of products that use ACTION/RE-ACTION and
CAUSE/EFFECT functionality is allowing us to create the most INTERACTIVE products our
industry has ever seen. This unique approach to product development will provide
Sourcewell customers the most innovated aquatic play features in the industry today.
Complete Turnkey Solution
By combining every conceivable product category in the children's aquatic play industry with
the ancillary products and services typically found on a project allows a Sourcwell member to
issue a single purchase order for all the Aquatic Play Products, Shade, Surfacing,
Engineering services, Installation services and training. The ability to be a one-stop shop will
undoubtably provide a unique cost savings opportunity for Sourcewell members.
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure.You may upload representative samples of your warranty materials(if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line Question Response
Item
42 Do your warranties cover all products, parts, and Yes.
labor?
43 Do your warranties impose usage restrictions or While the warranty does have some stated limitations, these are common in
other limitations that adversely affect coverage? the industry and does not adversely affect coverage
44 Do your warranties cover the expense of Yes.
technicians' travel time and mileage to perform
warranty repairs?
45 Are there any geographic regions of the United There is NO Geographic region of the United States or Canada for which we
States or Canada (as applicable) for which you cannot provide a certified technician to perform warranty repairs. An
cannot provide a certified technician to perform example of our willingness to quickly respond to warranty needs in difficult to
warranty repairs? How will Sourcewell participating reach locations is the time a customer in Managua, Nicaragua had a
entities in these regions be provided service for defective yet under warranty part. This very small but critical part to their
warranty repair? project (input output board) was preventing the highly publicized opening day
which was scheduled for 24 hours later. We had the replacement part in
stock but were unable to secure a source to overnight the part in time for
the opening. Our solution was to purchase a plane ticket and fly an
employee from our Ashland, Ohio office to Managua to deliver the part and
turn around and fly home.
46 Will you cover warranty service for items made by Rain Drop Products warrants the products DIRECTLY for each product
other manufacturers that are part of your proposal, category, including those products we simply distribute. We adopt the same
or are these warranties issues typically passed on warranty language including length, terms and conditions as well as
to the original equipment manufacturer? exclusions. Privity for any warranty claim is between the Sourcewell member
and Rain Drop Products. It would be Rain Drop's responsibility (not the
Sourcewell member) to file a warranty claim with the original manufacture for
any products where a warranty claim has been filed with Rain Drop directly.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1727
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
47 What are your proposed exchange and return RETURN AND EXCHANGE POLICY
programs and policies? We stand behind our products 100%. If you're not completely satisfied with
your purchase, or you have a non-conforming product, we will work hard to
resolve the issue. Most often we are able to resolve the issue with a field
technician or an inhouse repair of damaged or nonconforming products. If
the product is damaged in transit, a freight claim will be made on behalf of
the customer. If the product is nonconforming, Rain Drop Products will pay
for return freight and negotiated costs incurred or send a field technician to
make necessary repairs.
An exchange may be necessary as a last resort and is at the sole discretion
of Rain Drop Products. An exchanged product may not be exact and is
equal or of equal value. Exchanges are made only when the product defect
cannot be repair with 3 attempts by a factory authorized or factory
technician. Equal exchanges are not permitted as a result equipotential
bonding issues and will be resolved by case. Most of our products are made
to customers specified options and paint schemes. These products that are
made to order have a 50% restocking fee, plus freight if applicable. This
fee is the cost incurred to alter the product for resale. One of a kind
products that are produced for a specific customer or have customer specific
logos or mascots are not returnable or refundable. Off the shelf products
and commodity based products have a 30% restocking fee from the OEM
(original equipment manufacturer). If an order is canceled for any reason
after we have received a purchase order from the customer, no fees or
penalties will be implemented as long as the product has not been shipped
or production of the item has not commenced. If the product is shipped, it
must be returned at the customers expense in an unused and resaleable
condition and are subject to restocking fees. If production on the product
has begun, Rain Drop will negotiate with the customer for the incurred costs
up to 100% of the selling cost of the product dependent of progress and
product type. Our refund policy does not cover products damaged due to
neglect, improper usage or application, wind damage or other acts of nature.
Our products refund / return policy only covers products installed and used as
intended.
48 Describe any service contract options for the items Rain Drop Products offers service contract options to assist the customer
included in your proposal. with construction site inspections at various intervals, advisory assistance
during construction, commissioning of a new park, operation and maintenance
training, seasonal startups, shutdowns, and winterization. These services
ensure proper procedures are followed to help prevent damage to equipment
and promote safe operation conditions. These services are offered as a one
time visit or can be customized for an extended period depending on the
customer needs.
Construction Site inspections ensure the installation of infrastructure
components and water features are correct and to industry standards and
Rain Drop Product instruction.
Construction advisor assist the contractor or installer to ensure products are
installed correctly for safe reliable use.
Commissioning of a new park ensures that all the supplied equipment is
installed properly prior to energizing electrical components and pipe
connections are correct. Through this process the equipment is adjusted and
calibrated to optimal and intended performance. Startup training is available
to train maintenance and operating personnel how to keep the system
functioning in safe and reliable manner. Seasonal shutdown / winterization is
to assist the maintenance personnel to shutdown the park to help prevent
damage to equipment and pipe systems. Seasonal Startup assists
maintenance personnel to get the park operational again and ensuring
everything is adjusted and calibrated for safe operation.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1728
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
Table 10: Payment Terms and Financing Options
Line Question Response
Item
49 What are your payment terms (e.g., net 10, net 30)? Our normal Payment terms are 35% deposit / 65% balance prior to
shipment for most customers. In addition to our stated pricing
discount, we waive our standard terms and offer all Sourcewell
members who purchase under this contract Payment Terms of Net 30
50 Describe any leasing or financing options available for use As the COVID-19 vaccines are slowing released and our country
by educational or governmental entities. begins to come out of this 100 year pandemic, Rain Drop's core
customer base will be reeling from the year long loss of income
from sales tax, income tax, etc. Cities, Towns, Municipalities make
up 95% of Rain Drop's revenue stream. From a financial
perspective this customer base has been hit hard as it was forced
to spend un-budgeted funds on Covid-19 related expenses at a time
when they are also facing unprecedented revenue loss. Unlike the
Federal Government, these entities must work within a balanced
budget. As things get back to normal, very difficult decisions will
have to be made regarding budget cuts in all areas from essential
services to Parks and Recreation. Unfortunately, it's possible that a
children's aquatic play project may take a back seat to keeping
fireman and police employed. At the same time, however, this virus
has emphasized the importance of providing local recreational
alternatives for everyone. For these reasons Rain Drop has
partnered with fellow Sourcewell contract holder NCL Government
Capital (Sourcewell Contract #011620-NCL) to provide financing
alternatives to Sourcewell members to a complete suite of finance
solutions. NCL and is an industry expert in municipal financing
solutions. NCL will offer leasing terms from 12-120 months on
transactions from $5,000.00 and up. Traditional leasing and
financing programs will be offered along with programs specifically
designed for schools and governmental entities including Tax-Exempt
Municipal Leases and a Purchase Order Only program.
51 Briefly describe your proposed order process. Include In order to ensure accountability and accuracy, as the contract holder,
enough detail to support your ability to report quarterly ALL communications, quotations, Purchase Order processing, and/or
sales to Sourcewell as described in the Contract template. invoicing would go through Rain Drop. Our external dealer network
For example, indicate whether your dealer network is would be copied on ALL communication between the Sourcewell
included in your response and whether each dealer (or member and Rain Drop. Our internal and external sales, support
some other entity) will process the Sourcewell participating and service staff always has access to ALL project communication
entities' purchase orders. and documents via our CRM and/or use of cloud based shared
project folders. The Accountability / Reportability of our Sales
Order / Invoice process is described in detail in Table 13 Line Item
62.
52 Do you accept the P-card procurement and payment We currently accept P-cards from all the major P Card companies
process? If so, is there any additional cost to Sourcewell for all payments with a 4% surcharge additional cost. As an
participating entities for using this process? additional incentive to use the Sourcewell contract w will WAIVE the
surcharge for all Sourcewell members.
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP,the template Contract,and the Sourcewell Price and Product
Change Request Form.
Line Question Response*
Item
53 Describe your pricing model (e.g., line-item discounts or We offer line item pricing discount off listed price. See pricing
product-category discounts). Provide detailed pricing data spreadsheet which breaks down pricing by product category. NOTE:
(including standard or list pricing and the Sourcewell In our continuing effort to ensure that the Sourcewell members
discounted price) on all of the items that you want received the industry best pricing, in the 3-1/2 years we have held
Sourcewell to consider as part of your RFP response. If the Sourcewell contract we have NOT submitted a price and change
applicable, provide a SKU for each item in your proposal. request to Sourcewell despite numerous price changes that occurred
Upload your pricing materials (if applicable) in the document within our core product line during this same time period.
upload section of your response.
54 Quantify the pricing discount represented by the pricing 10% discount of the the stated MSRP
proposal in this response. For example, if the pricing in
your response represents a percentage discount from MSRP
or list, state the percentage or percentage range.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1729
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
55 Describe any quantity or volume discounts or rebate The Pricing provided to Sourcewell for this contract represents the
programs that you offer. best pricing offered to any Entity, GPO, cooperative procurement
organization or state purchasing department. The pricing
methodology was based upon the assumption that Rain Drop would
receive "average" sized single purchase orders from multiple entities
across the Sourcewell membership which justified the volume
discount. However, If a single Sourcewell member was contemplating
a commitment to multiple orders or a single large purchase order,
we could provide an additional discount dependent on the overall
size of the opportunity and/or number and kind of features selected.
56 Propose a method of facilitating "sourced" products or While it is difficult to imagine a product or service that is not
related services, which may be referred to as "open market" accounted for in this offering, if one were to present itself we would
items or "nonstandard options". For example, you may supply a quote for each request. If the Sourcewell member desired
supply such items "at cost' or "at cost plus a percentage," to purchase the product based on the quote we would submit a
or you may supply a quote for each such request. pricing item change addition information per the Sourcewell
guidelines to get it on the Contract.
57 Identify any element of the total cost of acquisition that is No additional costs are anticipated for the purchaser beyond what is
NOT included in the pricing submitted with your response. included in the pricing provided in this submittal. Rain Drop is
This includes all additional charges associated with a offering a total turnkey solution including from everything from Early
purchase that are not directly identified as freight or Stage design, Engineered Stamped drawings, installation services to
shipping charges. For example, list costs for items like pre- start-up and training.
delivery inspection, installation, set up, mandatory training, or
initial inspection. Identify any parties that impose such costs
and their relationship to the Proposer.
58 If freight, delivery, or shipping is an additional cost to the All of our products are individually wrapped in foam and secured in
Sourcewell participating entity, describe in detail the wooden crates . Shipping charges are additional and unfortunately
complete freight, shipping, and delivery program. there is no current formula to determine freight costs without knowing
the products and shipping location. All proposals include freight
charges that are determined once the products are chosen and a
shipping location is provided. We then determine the best mode of
transportation, in most cases either less than truck load common
carriers such as FedEx Freight, UPS Freight, YRC, etc., or private
trucking companies that specialize in larger shipments and have less
handling. We currently have contracts with three 3rd party logistics
companies, eight common carriers (FedEx Freight, UPS Freight,
YRC, ABF, Old Dominion, Pitt-Ohio, Ward and Sala) and dozens of
private trucking companies. We shop all our freight utilizing these
resources for the best price and service. We would be happy to
provide these quotes to your members to show full transparency so
they know they are getting the most economical rate possible and
are only being charged what Rain Drop is being charged. We also
charge for the shipping crates and handling fees to securely
package and crate the products. We are waiving these charges for
all Sourcewell members and will only charge for the freight services
provided by the companies listed above. Our shipping department
coordinates the delivery with the Sourcewell member and the trucking
company. Our shipping department monitors the shipment until it is
delivered communicating updates to the Sourcewell member daily
until the product is delivered.
59 Specifically describe freight, shipping, and delivery terms or We have experience shipping all over the world. We have shipped
programs available for Alaska, Hawaii, Canada, or any products to Canada, Hawaii, Puerto Rico, Central America, South
offshore delivery. America, Europe, Asia and Australia. We utilize the same process
as above for Canadian shipments. We also use some of the third
party logistics companies for shipments to Hawaii and Alaska.
However, we also have contracts with many international logistics
companies that often offer better rates and service to these
locations. We will shop for the best rates and service and charge
the Sourcewell members in the same manner as listed above. We
will also waive any charges for crates, packaging materials and
handling. We can clear customs in Canada with our broker, but in
most cases the Canadian company we sell to uses their own broker
to clear customs. We do provide all necessary documentation to
clear customs, whether through our broker, or the customer's broker.
60 Describe any unique distribution and/or delivery methods or Our product usually ships in two phases. The first shipment contains
options offered in your proposal. all the below grade components that need to be installed prior to
pouring concrete. The second shipment would include all above
grade features and mechanical equipment. The shipments are
typically split for construction purposes, as the features needed prior
to pouring concrete are readily available and the above grade
components and mechanical equipment take longer to produce and
ship. These features are not required to start construction thus
multiple shipments are offered. We also can utilize Flatbed and Step
Deck transportation for larger features and ease of handling.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1730
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
Table 12: Pricing Offered
Line The Pricing Offered in this Proposal is:* Comments
Item
61 c.better than the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing
departments.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1731
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
Table 13: Audit and Administrative Fee
Line Question Response
Item
62 Specifically describe any self-audit process or program that you Upon receiving a LEAD for a product or project inquiry, the
plan to employ to verify compliance with your proposed Contract lead is entered into our Customer Relationship Management
with Sourcewell. This process includes ensuring that Sourcewell system (CRM). At that time, if the customer has stated an
participating entities obtain the proper pricing, that the Vendor interest in using the Sourcewell contract it is flagged as a
reports all sales under the Contract each quarter, and that the potential Sourcewell Contract customer. Once the LEAD has
Vendor remits the proper administrative fee to Sourcewell. been QUALIFIED it is converted into a OPPORTUNITY within
our CRM (and retains the Sourcewell flag attribute). At any
subsequent time an OPPORTUNITY can be flagged as a
Sourcewell project after we educate the customer about the
available options. Once an OPPORTUNITY gets to the
proposal / quoting stage it is entered into our Enterprise
Resource Planning Accounting Software (ERP). In order to
access the Sourcewell pricing table within the ERP the
quotation must indicate it is a Sourcewell project. This
pricing table is the same one that is submitted to
Sourcewell. If for any reason pricing is changed then a new
price list would need to be submitted to Sourcewell following
the SOURCEWELL VENDOR PRICE AND PRODUCT
CHANGE REQUEST FORM procedures. Once a quotation is
accepted and a SALES ORDER is received. The quote is
converted to a Sales Order in the ERP system. At the time
it is converted to a sales order the ERP system
PROGRAMMATICALLY creates a payment liability to
Sourcewell equal to 2% of the overall Total Cost. Rain Drop
follows the Accrual method of bookkeeping for both financial
statement and tax purposes therefore the ERP system would
programmatically accrue a Balance sheet EXPENSE equal to
the 2% administrative fee at the time of sale order
conversion and would also create a corresponding Balance
sheet liability of 2% payable to Sourcewell. Once the
customer has been invoiced for the order and pays in total
for the Order, the payment to Sourcewell would become DUE
and payable as well as reportable on our Quarterly
Sourcewell Reporting requirement. Once a check is cut to
Sourcewell for all of the currently DUE payments our
accounting system debits the amount of the check from our
CASH account and also credits the same amount out of our
balance sheet liability account. The ONLY way to allow our
system to pull the Sourcewell pricing list is to flag it for
Sourcewell pricing. Rain Drop Products strictly adheres to
GAAP (Generally Accepted Accounting Principals) and as
such it would be an unacceptable accounting irregularity to
modify these accrual accounts AFTER an order has been
placed. At any time, we have the ability to run reports that
show the number / $ value of Sourcewell projects in our
CRM designated as Leads or Opportunities. In addition, at
any time we have the ability to run reports within our ERP
system which shows the name and value of any quotation
that has been flagged for Sourcwell pricing. Finally, at any
time we have the ability to run repots within our ERP system
which shows the name and value of any converted Sales
Orders that have been flagged for Sourcwell pricing and
indicate if they are currently due and payable. As a
redundant check to prevent accidental omission, each of the
Regional Sales Directors is sent a monthly report which
indicates the current status of Sourcewell quoted Opportunities
and converted Sales Orders. Since the Regional Sales
Directors have a financial incentive to use the Sourcewell
contract they act as a secondary audit to ensure that no
order is accidently omitted.
63 Identify a proposed administrative fee that you will pay to The proposed administrative fee calculated as a percentage
Sourcewell for facilitating, managing, and promoting the Sourcewell of the total sales to Participating Entities for all contracted
Contract in the event that you are awarded a Contract. This fee is equipment, products, or services made during a calendar
typically calculated as a percentage of Vendor's sales under the quarter, is two percent (2%).
Contract or as a per-unit fee; it is not a line-item addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1732
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
Line Question Response
Item
64 Provide a detailed description of the A lesson learned in our first Sourcewell contract was that members who are
equipment, products, and services that you interested in using the contract to purchase the aquatic play equipment demand that
are offering in your proposal. a COMPLETE package be offered. They have educated us that it makes little
sense to purchase the aquatic play equipment directly using the Sourcewell contract
only having to publicly bid all of the remaining products and services necessary for
the project. Rain Drop is offering a COMPLETE package for all of the equipment /
services related to the design, engineering, installation, training, service and
maintenance of a children's aquatic play project regardless of size. A Sourcewell
member could potentially issue a single PO and receive all things required in an
aquatic play project. Our proposed offering goes beyond the core aquatic play
toys/structures/slides and equipment and provides a solution for the many other things
that are necessary and typically commonly found in an aquatic play project.
Examples of the diverse PRODUCTS we are offering can be found in both the
SHADE and SURFACING products that are included. Examples of the diverse
SERVICES we are offering can be found in the Engineering Stamp Services and
Installation services we are offering. A complete breakdown of the many various
subcategories and descriptions can be found in Table 14A- Line item 65
65 Within this RFP category there may be Product MAIN Categories - Inclusive Play- Children's Aquatic Recreation —
subcategories of solutions. List subcategory Sprayground — Splash pads - Zero Depth Entry pools — Waterparks — Spray pad —
titles that best describe your products and Installation Services — Training — Maintenance
services. Product Sub-Categories
Surface Spray Features — Water play features embedded in the concrete which spray
water in many different configurations directly out of the surface. With and without
LED LIGHTS
Above Ground Features — Water play features affixed to the surface that spray water
in many different configuration's, shapes, sizes, & heights.
Custom Features / Creature Features — Water play features affixed to the surface
that spray water in many different configuration's, shapes, sizes, & heights. These
features are organic and thematic and can be customized for each customer to meet
their specific needs.
Slides - Water play features which allow the user to slide down in many different
configurations, shapes, sizes and heights including Children theme slides, Children
double racer slides, Childrens single open speed slide, Childrens tube slide
polyethylene , Childrens open flume slide polyethylene , Childrens tube slide slide
fiberglass, Childrens open flume slide fiberglass, Teen to adult open flume slides 36"
fiberglass , Teen to adult tube Slides 32" fiberglass, Tower slides with multiple tube
and open slide configurations
Play Structures — Complete line of multilevel structures with slides, dumping buckets
and various other interactives including both Stainless Steel & Fiberglass Structures,
Pocket Pools Structures, Pool Structures, Splash Pad Structures
Water Management — Complete line of Manifolds, Pumps, Sand Filters, etc. including
Automation controls and devices — PLC and DMX based controllers, DMX show
controllers , Custom Show Programming, Automation Controller, Water Chemistry
Controls, Sound Controls
Sensors for interactivity including Capacitive, Inductive, Proximity, Through beam,
Infrared, Load Cells, Pressure, Temperature, Flow, Vision , Touch buttons, Interactive
buttons with lights and vibration
VFD (Variable frequency drives)
Filtration including Sand Filters, Cartridge Filters, Screen Filters
Manifolds / PVC water distribution manifolds and Stainless Steel water distribution
manifolds
Underground water distribution / Tanks / Fiberglass reservoir tanks-potable water
Precast concrete tanks-potable water / Chemical storage tanks
Decorative Fountains — including LED lights, DMX controlled sounds and music,
Automated fountain nozzles, Fountain Nozzles, Fountain Controls, Fountain Filtration,
DMX controls pumps
Service — Onsite Installation Supervision, Onsite Training, Onsite Troubleshooting &
Repair - Turnkey Installation Service
Engineering Services — Pre-Sale Project Design, Stamped Project Drawings, Custom
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1733
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
Product development
Automation controls and devices — PLC and DMX based controllers, sensors, VFD
(Variable frequency drives)
SHADE with the most trusted brand USA SHADE
Square Shade and Rectangle structures are the most common workhorse
shade structure.
Multi-Sided structures provide the fun circus tent and carnival umbrella feel
while providing large shade area affordabley
Sail shade structures offered is 3 point, 4 point, and 5 point provide a
modern innovative look while providing excellent shade
Cantilever are great for use where posts are not welcome in the play space
Single Post designs have a wide variety shade structures that are simple to
complex in shape and post placement
Specialty shades structures that resemble flowers and butterflies
Custom shades are design and bult to your taste and need
Surfacing with the most awarded and safest surfacing option on the market
Life Floor foam-rubber flooring tile safety surfacing over hard rough concrete
Decorative theme tiles with many color choices Surfacing tile shapes come in
square, triangle, hexagon, inlay, and custom shapes
Surfacing tiles come in 3/16", 3/8", and 7/8" thicknesses, and can be layered for
additional fall attenuation
Surfacing tiles for play structures platforms to add safety and a splash of color
Extremely customized and theme slide landing pads
Slip resistant and hygienically formulated
Does not interfere with mechanical systems or clog drains, filtration systems, or spray
nozzles
The only play surfacing specifically designed for wet play applications
Award winning surfacing that meet or exceed industry standards, and in some cases
the only one that does
Ultra Tuff Coat Concrete coatings
Nonslip coatings to provide a budgetary option for a splash of color and theme
Table 1413: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided,as necessary.
Line Item Category or Type Offered Comments
66 Playground equipment, site furnishings, site ur. Yes Site Furnishings & Site Amenities
amenities, and accessories. r No and accessories via Distribution of
USA SHADE and LIFEFLOOR
surfacing
67 Water play and aquatic recreational structures and r. Yes Complete product line of ALL
equipment. r No products involved in the children's
aquatic play industry.
68 Playground surfacing and fall protection, and water a. Yes Surfacing and Fall protection and
play and aquatic recreational surfacing. r No water play and aquatic recreation
surfacing provided via distribution of
LIFEFLOOR surfacing products.
69 Services related to the solutions above. r. Yes Installation, Training, Maintenance and
r No repair services for all product
categories offered in our complete
turnkey installation proposal.
Table 15: Industry Specific Questions
Line Question Response
Item
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1734
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
70 If you are awarded a contract, provide a As we did with our first Sourcewell contract, we plan to make a public records
few examples of internal metrics that will request for sales information from all of the vendors who sold children's aquatic play
be tracked to measure whether you are products under the Contract number #030117 Indoor & Outdoor Recreation &
having success with the contract. Playground Equipment. In addition, we will make a similar public records request for
all other nationwide competitively bid cooperative purchasing organizations like US
Communities / Omnia Partners, HGAC, etc. Using this information, we can gauge
our past performance against other vendors in our product category and use it to set
future sales goals. A required field in our CRM system for every sales opportunity
is "Purchase Method". The options for this field are Public Bid-Sole Source, Public
Bid-Basis of Design, Public Bid-"Or Equal", Direct purchase, Direct purchase-
Sourcewell. We can view the quantity of these various purchase methods in a series
of dashboards within the CRM. We will be able to measure our current / past
performance over any period of time. Due to the higher costs and labor demands
associated with public bids we encourage and incentivize our sales force to get
Direct purchase and/or Direct Purchase-Sourcewell.
71 Describe how your offering addresses the Rain Drop believes that the principals of Universal Design, ADA compliance &
needs of user's safety, well-being, and Accessibility are the MINIMUM standards for which every project should meet. ADA
range or level of accessibility? compliance is the law and compliance is mandatory. Guided by a company mantra
of "Maximizing the sensory and cognitive experience for children of ALL abilities" we
strive to go far beyond Accessibility to create fully INCLUSIVE and INTERACTIVE
projects. In our product design process we constantly integrate elements that
stimulate ALL of the senses — Visual, Tactile, Audible, Proprioceptive, & Vestibular.
A short three minute video emphasizing our commitment to Inclusion can be found
here.
https://youtu.be/Fg3LPloyaY4
Rain Drop has become a "thought leader" on the subject of Inclusive Aquatic Play
and has been asked to present at numerous educational forums across the country
on this subject. A quick Google search of the "Inclusive Aquatic Play" yields many
top results that refer to presentations, videos, articles that reference Rain Drop's
mission to make children's aquatic play more inclusive. Additionally many industry
articles have been written about the idea of inclusive aquatic play and have featured
Rain Drop as leader in this arena.
The American Society for Testing and Materials (ASTM) creates standards which are
used all over the world to improve product quality, enhance health and safety, and to
let customers know they can count on products. One such standard relates to the
aquatic surfacing company we plan to distribute under this contract. NSF/ANSI 50
Certification
Life Floor is the ONLY surfacing product certified to NSF/ANSI-50 in relation
to "interactive water venues". This standard outlines the performance characteristics of
a safety surface around "interactive water venues" such as splash pads and other
children's aquatic play venues. Surfacing products are tested for: slip resistance,
impact cushioning, chemical resistance, UV resistance, cleanability, and impermeability.
37 states currently reference NSF/ANSI 50 and an additional 4 states have counties
that reference. NSF/ANSI-50. The Model Aquatic Health Code as set out by the CDC
has adopted NSF/ANSI 50 standards; ISPSC also references NSF/ANSI-50. The
mere presence of a safety surfacing standard provides additional protection for
customers as it is always in a facility's best interest to adhere to NSF standards in
terms of both operational excellence and risk mitigation. Meeting NSF standards for
sanitation, health and safety provide facilities additional protection from potential
lawsuits. The NSF/ANSI 50 standard reduces the chance of injuries. However, should
an injury occur, operators are able to confirm they were operating under the best and
safest practices in the industry. On a product level, using NSF/ANSI 50 certified
products takes the guesswork out of finding safe, high-performing products and
services for aquatic operators. Independent testing ensures that a product with NSF
certification can be trusted to serve public health.
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1735
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
72 Describe how your offering addresses the One of Rain Drop's core strengths and key distinguishing factors in this industry is
user's desire to customize the offering our ability to provide our customers with the most thematic, organic, custom offerings
(e.g. themes, etc.). in the industry today. A cursory review of the websites of the major players in the
children's aquatic play industry will reveal the significant distinction in the amount of
custom thematic products when compared to our competition. A key selling
technique for our sales team is to try and find a unique aspect of the particular
product location and then create a custom feature specific for the area. These
custom features are often mascots, brands, identities of the city / town / municipality
where the project is located. Not only does this give the customer a uniqueness to
the project but also prevents our competitors from being able to "steal" the job. Rain
Drop owns and operates state-of-the-art CNC machining centers to transform 3D
digital information into the most creative sculptures, tooling, custom pieces, and
finished products. By employing the latest technologies, a project or idea that might
once have taken months to execute, can now be completed in days or weeks. The
time savings gives us an incredible advantage in the marketplace. The concept
renderings presented to the customer are the same digital file used to cut their
unique and exciting product. Speed, accuracy, and repeatability are of the utmost
importance in mold and pattern making, and we can afford ably bring dreams to
reality for the imagination of millions. Our 5 axis CNC router combined with our
primary manufacturing medium Fiberglass provides us the ability to quickly and cost
effectively create new custom features regardless of the particular theme. Rain Drop
can even create products that meet the high demands of intellectual property
owners. For instance, we recently completed a project for the Cartoon Network hotel
featuring a "Power Puff Girls" splash park. Another example can be found in
the "Bob the Builder' splash pad we created for Splash Down Beach waterpark.
73 Identify any certification(s) that your Rain Drop Products offering listed in this proposal are certified where applicable with
business or the products included in your the organization listed in this section. The individual product documentation provide
proposal have attained or received. certification information or upon request. The products listed in this proposal have
certifications or declarations that conform with but not limited to the following
standards organization and laboratories:
ASTM F24 Standards: This is world's largest international standards developing
organizations. This committee currently has jurisdiction of 24 standards, published in
the Annual Book of ASTM Standards, Volume 15.07. These standards play a
preeminent role in all aspects important to amusement rides and devices.
ASTM F15 STANDARDS: This committee has jurisdiction over 100 standards for
consumer products. This ASTM committee has jurisdiction of commercial playground
equipment and pool safety.
NSF/ANSI Standard 50: This is the American National Standard for swimming pool
equipment, spas, hot tubs and other recreational facilities including filters and filter
media, pumps, valves, water circulation devices, hose, piping, fittings, pool alarms,
pool covers, chemical generation and feeding systems, and advanced water treatment
and oxidation technologies, such as ozone and ultraviolet (UV) systems. Most state
and local pool codes for commercial, waterparks, splash pads, municipal, hotel, motel,
apartment, and condominium require compliance with NSF/ANSI Standards. This is an
essential health standard to prevent adverse effects to human health.
NSF/ANSI Standard 61: This standard of drinking water system components is to
establish minimum requirements for the control of potential adverse human health
effects from products that contact drinking water. NSF/ANSI Standard 61 includes
criteria for testing and evaluating products to ensure they do not leach contaminants
into the water that would be a health concern. These contaminants include those
regulated by the United States Environmental Protection Agency (USEPA) and Health
Canada, as well as any other non-regulated compounds that may be of concern.
LEAD FREE COMPLIANCE CERTIFICATION: California's Low-Lead plumbing law
(California Health & Safety Code Section 116875; commonly referred to as AB1953)
and Vermont Lead in Consumer Products law (Act 193); effective January 1, 2010,
prohibits the sale of any plumbing products intended to convey water for human
consumption through drinking or cooking that contain lead in excess of a 0.25%
weighted average. NSF International has developed a recognized evaluation protocol,
NSF-61 Annex G, which serves as independent 3rd party certification of product
compliance to California and Vermont low-lead plumbing laws.
Underwriters Laboratories Inc. (UL) - UL helps companies demonstrate safety, confirm
compliance, enhance sustainability, and deliver quality and performance. This
certification establishes trust with the user that the design, manufacture, and use of
the product conforms with best industry standards in the United States of America.
Underwriters Laboratories Inc. (cUL) - UL approval for Canada — Underwriters
Laboratories of Canada is an independent product safety testing, certification and
inspection organization. UL helps companies demonstrate safety, confirm compliance,
enhance sustainability, and deliver quality and performance. This certification
establishes trust with the user that the design, manufacture, and use of the product
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1736
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
conforms with best industry standards in Canada.
Canadian Standards Association. (CSA) Combined logo - CSA approval for Canada
and the USA CSA Group delivers confidence and peace of mind to manufacturers,
retailers, code authorities and consumers around the world. With the experience and
knowledge of thousands of volunteer members, more than 1,600 in-house technical
experts and nearly a century of experience in standards development and product
certification, we offer you the solutions you need to operate and live in todays world,
and the guidance to drive you towards success tomorrow.
Intertek ETL Listed - Approval for the USA — Intertek is one of the world's largest
Testing, Inspection and Certification companies. The following is a list of Standards
Intertek test to for the North American; ASME, ASTM, ANSI, CSA, NFPA, NOM, NSF,
UL / ULC
Intertek ETL Listed - Approval for Canada — Intertek is a Certification Body by the
Standards Council of Canada.
ISO9001: The ISO9001 standard is the most recognized international quality system
standard. This quality system controls the total process of incoming materials, process
control, testing and final inspection
American Water Works Association Standards
C901 Polyethylene (PE) Pressure Pipe, Tubing and Fittings, 12-Inch Through 3-Inch,
for Water.
Plastics Pipe Institute Report
PPI-TR 9 Recommended Design Factors and Design Coefficients for Thermoplastic
Pressure Pipe NSF Standards.
NSF/ANSI
Standard No. 61 for Drinking Water Systems Components--Health Effects
Standard 50 for swimming pool equipment, spas, hot tubs and other recreational
facilities including filters and filter media, pumps, valves, water circulation devices,
hose, piping, fittings, pool alarms, pool covers, chemical generation and feeding
systems, and advanced water treatment and oxidation technologies.
Uni-Bell PVC Pipe Association
Uni-Bell Handbook of PVC Pipe , Chapter Vill, Table 8.7.
Table 16: Exceptions to Terms, Conditions, or Specifications Form
Line Item 74.III O I Illf"III,,,,:To identity any exception,or to request any modification,to the Sourcewell template Contract terms,conditions,or specifications,a
Proposer must submit the exception or requested modification on the Exceptions to Terms,Conditions,or Specifications Form immediately below.The
contract section,the specific text addressed by the exception or requested modification,and the proposed modification must be identified in detail.
Proposer's exceptions and proposed modifications are subject to review and approval of Souroewell and will not automatically be included in the contract.
Contract Section Term,Condition,or Specification Exception or Proposed Modification
None None None
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1737
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
Proposer's Affidavit
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name,and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true,correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person,company,or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty.The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this
solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation.Additionally, if Proposer has worked with a consultant on the Proposal,the
consultant(an individual or a company)has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief,and except as otherwise disclosed in the Proposal,there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest.An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract,the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses,or will possess before delivering any equipment, products,or services,all applicable licenses or
certifications necessary to deliver such equipment, products,or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders,or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to,the Proposer must provide only new and first-quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state,and local laws, regulations, rules,and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked"confidential"(or"nonpublic,"etc.),either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4,all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded.At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a"trade secret,"and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees,agents,and subcontractors are not:
a. Included on the"Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: L!tp ::�L iry..UQeL/gfaQLcQaAnl Lsdijii tr.)�df
b. Included on the government-wide exclusions lists in the United States System for Award Management found at:
Lh ttlttpn� rtt1. cae�� l 1;or
c. Presently debarred,suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1738
DocuSign Envelope ID:OB618075-49D1-4E77-9166-647EB8B72019
by the State of Minnesota;the United States federal government or the Canadian government,as applicable; or any
Participating Entity.Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
Io- By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer,and that this electronic acknowledgment has the same legal effect,validity,and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect,validity,or enforceability solely because an electronic
signature or electronic record was used in its formation. - Mark Williams, President/CEO, Rain Drop Products
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission,and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column"I have reviewed this addendum" below to acknowledge each of the addenda.
II have ur°ovliio o tllhe
File Name mIlllow addein uui°un eui°id Pages
e eclll ui°uneiids(If
eIII'III'Illliicellk llle)
Addendum 6_Playground_Water_Play_Equipment_RFP_010521 W 1
Tue December 22 2020 03:29 PM
Addendum 5_Playground_Water_Play_Equipment_RFP_010521 r 1
Fri December 18 2020 04:15 PM
Addendum 4 Playground_Water_Play_Equipment_RFP_010521 1
Mon December 7 2020 07:55 AM
Addendum 3_Playground_Water_Play_Equipment_RFP_010521 ro 1
Thu November 19 2020 08:52 AM
Addendum 2_Playground_Water_Play_Equipment_RFP_010521 W 2
Fri November 13 2020 09:09 AM
Addendum 1_Playground_Water_Play_Equipment_RFP_010521 Dv 2
Thu November 12 2020 10:53 AM
Bid Number: RFP 010521 Vendor Name: Raindrop Products 1739
DocuSign Envelope ID:Al2C4CC2-9D48-4973-ABC7-91928D1085D7
II II,,,,,II III, III II,,,,,IIr#1..
To
cam„rRAcT"mi..0521,,,,,RII,M-
III°°illy Il ll:::1N l: 1M l::: T is by and Ibetween ourca all and Rain Ilkop Products III,,,III,,,C (Vendor).
Sourceweli awarded a contract to Vendor-to Iprovlde 1:11ayground arid Water Il3la IE.:: uilp m ent
ith Related Accessories arid Services to Sourceweli and its Fla r-ticilpati rig II::::ntiti s, effective
F:ebruary 18, 2021, through F:ebruary 17, 2025 (Ori inai reer ent).
The parties wlsh to amend thefollowlng t rrns withln the Contract.
I. This Arneindrneint is effective ulpoin the date of the last siginatuire mellow,
m Sectioin I.S. Ilinsurainc , Subsectioin A. Requhrerneints, Ilt im !gym II::»Irof ssllorriall F cll°iiillcal
1::::rrrorrs arid Ornissloins off°the Iri heal Agireerneint is deleted in sits entlirety.
m Sectioin I.S. Ilinsurainc , Subsectloin A. Requhrerneints, Ilt im 4 Umbrella Insuiraince off°the
Original Ir lrm ent is rnodifi d to reduce the i"m>hnirnuim lu"imits r a ir- d to 1,000,
p lr occur-ireince arid aininuall aggregate.
E.:: c 1pt as arnei>rd d icytlhls Arnendrnent,the Iri heal Agireerneint r lrm>rahns hn fullfor-ce and
effect,
Source well Rain Drop Products LLC
DocuSigned by: DocuSigned b
J e re i mlf D06489... I 'a i"'if gp' u u u u OACA�8488449430...
'� ����.��gym.
COFD2A139 President / CEO
Title. IINr ctoi of .g.E-ations IFlrocu�li"ern.e°ut ClF1 Tltll m
l: atm
5/24/2021 1 2:57 PM CDT l: at m 5/24/2021 1 12:25 PM PDT
Sourcewell,,,,,,,, PPR IIIIG)w
r'D'occuSigneed�b�y::,I
alad 7E4268F817A64CC..
"Fltle. I::: cu�ltiv I1 it cto'i"ZLE2
l: atm
5/24/2021 1 3:00 PM CDT
.................................................................................................................................................................................................................
scuu°ca sh0co:tu°act 011.05211.-IRI1 IP IAu'ineindinent#1
Page],of 1.
1740
DocuSign Envelope ID:FF91E328-5C56-4242-B6C7-7C750A970ED9
o a l ,���
Ii�nk
CONTRACT EXTENSION
Contract Number: #010521-RDP
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Rain
Drop Products, LLC (Vendor) 2121 Cottage Street,Ashland, OH 44805 have entered into
Contract#010521-RDP for the procurement of Playground and Water Play Equipment with
Related Accessories and Services. The Contract has an expiration date of February 17, 2025, but
the parties may extend the Contract by mutual consent.
Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor,
Sourcewell and 5ourcewell's Members. Vendor and Sourcewell agree to extend the Contract
listed above for an additional period, with a new Contract expiration date of February 17, 2026.
All other terms and conditions of the Contract remain in full force and effect.
Sourcewell Raiff L�ro� Products, LLC
EDocuSigned by: ocu ign by:
� S cl mf wowe
By. COFD2A139DO6489 . By. 20ACA6488449430..
Jeremy Schwartz Mark Williams
Title: Chief Procurement Officer Title: President / CEO
9/23/2023 1 10:52 AM CDT 9/25/2023 1 11:25 AM PDT
Date: Date:
Rev.7/2022 1
5015
DATE(MWDD/YYYY)
A�" CERTIFICATE OF LIABILITY INSURANCE
10/28/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Robert Wash
NAME:
P E -3310 (FZ, (419)281-1687Spreng Smith Agency AONNo (419)289
No):
320 College Ave E-MAIL (wash@sprengsmith.com
ADDRESS:
INSURER(S)AFFORDING COVERAGE NAIC#
Ashland OH 44805 INSURERA: Cincinnati Insurance Co 10677
INSURED INSURER B: Cincinnati Specialty Underwriters 13037
Rain Drop Products LLC INSURER C:
2121 Cottage Street INSURER D:
INSURER E:
Ashland OH 44805 INSURER F:
COVERAGES CERTIFICATE NUMBER. CL2411800048 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MMIDD MM/D EXP
Y EFFPOLICY LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTEU_7 CLAIMS-MADE Fx_]OCCUR PREMISES Ea occurrence $ 500,000
X Primary&Non Contributory MED EXP(Any one person) $ 10,000
A Y EPP 0095937 09/02/2024 09/02/2027 PERSONAL&ADV INJURY $ 1,000,000
GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000
POLICY FX JERQ LOC PRODUCTS-COMP/OPAGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
Es accident
ANYAUTO BODILY INJURY(Per person) $
A OWNED SCHEDULED Y EBA 0095937 09/02/2024 09/02/2027 BODILY INJURY(Per accident) $
AUTOS ONLY AUTOS
X HIRED �/ NON-OWNED PROPERTYDAMAGE $
AUTOS ONLY /� AUTOS ONLY Per.accident
X UMBRELLA LIAB M
OCCUR EACH OCCURRENCE $ 1,000,000
B EXCESSLIIAB CLAIMS-MADE CSU0195137 09/02/2025 09/02/2026 AGGREGATE $ 1,000,000
DIED RETENTION$ NONE $
WORKERS COMPENSATION PER OTH- Employer's Liability
AND EMPLOYERS'LIABILITY Y/N STATUTE X ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000
A OFFICER/MEMBER EXCLUDED? N/A EPP 0095937 09/02/2024 09/02/2027
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000
If yes,describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $
Products&Comp Op Aggregate 2,000,000
B CSU0195136 09/02/2025 09/02/2026 Ea Occ. 1,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required)
Certificate holder is listed as Additional Insured APPROVED BY RISK MANAGEMENT
Jacobs Aquatic Center BY 67,cz,!'z t C. �a
320 Laguna Ave DATE 0.28.2
Key Largo,FL 33037
WAIVER N/A X YES
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
Monroe County BOCC ACCORDANCE WITH THE POLICY PROVISIONS.
1100 Simonton Street
AUTHORIZED REPRESENTATIVE
Key West FL 33040
01988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 1742