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Home My WebLink AboutResolution 499-2025 RESOLUTION NO. 499 -2025 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, SETTING FORTH ADMINISTRATIVE DIRECTION FOR EXISTING REMOTE WORKERS IN CONSIDERATION OF THE REMOTE WORK POLICY BEING ADOPTED INTO THE PERSONNEL POLICIES AND PROCEDURES MANUAL. WHEREAS, a new policy on remote work is being considered by the Board of County Commissioners (BOCC) for approval at the regular meeting today, November 12, 2025; and WHEREAS, the County has employees who were previously approved to work remotely on a full or hybrid basis; and WHEREAS, upon adoption of the new policy certain items need to be administered for the existing remote workers, such as work assignments, responsibilities, duties, related compensation, and other-state tax and labor law requirements; and WHEREAS, specific direction is needed on how to administer these items. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, THAT: For employees who were previously approved to work on a remote basis prior to November 12, 2025: 1. Grandfather clause: The new Remote Worker policy, approved November 12, 2025 and effective January 1, 2026, will be considered waived in the sections that would otherwise prevent a current remote employee from being eligible for remote work, unless otherwise described herein, or unless changed by the county administrator or subsequent BOCC action. 2. The intent of this resolution is to allow the continuance of current remote worker arrangements upon institution of the new Remote Worker policy. Nothing in this resolution shall be construed as a permanent approval for remote work or a permanent exception to the county policy. The county retains the right,per the new Remote Worker policy and hereby per this resolution, to modify a remote work arrangement or end approval for an employee to work remotely at any time. 1 3. Employees identified in Attachment A who reside outside of Monroe County will be permitted to continue working remotely, upon signing the Remote Work Agreement. Employees who reside within Monroe County will be expected to return to work at a county office or worksite in accordance with the Personnel Policy and Procedures manual. 4. All supervisory duties of remote workers shall be removed from their duties. If supervisory responsibilities are removed from the employee's job description to come into compliance with the provision of the new remote worker policy, the employee shall have their job description updated to remove the supervisory duties. If the removal of duties results in the job description being reclassified one pay-grade lower, the position may be valued at a five percent lower level of compensation. Due to career service concerns, employee pay will not be reduced under these circumstances, but future pay increases will be withheld according to Attachment A on a prospective or going-forward basis to create the compensation differential associated with removing duties and responsibilities from the job description. Therefore, these affected remote employees shall not be eligible for future Cost of Living Adjustments (COLA)until such time that other non-remote employees receive Cost of Living Adjustment(s) of five percent (5%). Once other employees have received 5% Cost of Living Adjustments, these remote employees shall become eligible again for future Cost of Living Adjustments. These remote employees shall continue to be eligible for any other compensation features and changes described in County policies, without restriction, including but not limited to: education incentives, certification incentives,promotional opportunities, temporary or permanent reclassifications, equity adjustments, and future merit increases. 5. Income tax withholding and remittance requirements, documentation requirements, and labor law requirements may exist for workers who perform work within a state other than Florida. BOCC Administration and the Clerk's Finance/Payroll office have contracted with a local accounting firm to assist in administering such other-state requirements. This resolution authorizes the County Administrator and the Clerk of the Court and Comptroller to execute an agreement with the accounting firm and sign all documents necessary to make effective the required actions. 2 6. :Each current remote employee affected:by these changes is listed in an attachment to this resolution along with the specific changes thatiare applicable for each employee and . : position. PASSED AND ADOPTED by, the Board of County Commissioners:of • Monroe County, Florida at a re ular:meeting held on the: 12th of November:ty g g Mayor MiMichelleLin ofn . . . Yes . . . . . ' Mayor Pro Tem David Rice . .' Absent : : Commissioner Craig Cates Yes. : Commissioner James K. Scholl 1 • iMerrillRa h 'Commiss oner Holly sc ein BOARD.OF COUNTY COMMISSIONERS: OF MONROE COUNTY, FLORIDA ....,,,, '',-r't1 !fir- ,,,, c.. A - ��!1✓yam" , ,,:c, ,. ¢ - c.' ,:,,, , 1(SAt) \ BY. .. • 11 w .. _ ' r ",j .,, ",4 i 111 , � ' MAYOR/CHAI R : n s (b, y;f 7 r-1 • __ `4j Y tip S:\rA.11 i.!;r,°� • X � • \''t 'Z , 1"?TES yc EVIN MADOK CLERK -.h. •4•:yl•nr_:.. '.r•,"'�.•}J•Pv'wry. � .. 7 '+ .. ' — .. .0t,,Id0 . . i " i : r + ,' —1 {";j. w DEPUTY CLERK n ' . ..7,,L.-.....„,:•,..:: . -0.n,, 1,-.7,--,,,, . i • : udf+. C.t Approved as to form and legal sufficiency: r-D. - - 5 : 3 �� BOARD OF COUNTY COMMISSIONERS County of Monroei�'' Mayor James K.Scholl,District 3 �} Mayor Pro Tem Michelle Lincoln,District 2 The Florida Keys f Craig Cates,District 1 David Rice,District 4 A Holly Merrill Raschein,District 5 Attachment A Ed Koconis,Administrative Director— • Location: Out of state-South Carolina • Current Supervisor:Yes, Direct-2 Indirect-14 • Reorganization Plan:Yes.Job description will be revised to remove supervisory duties and include additional details of work already being performed to monitor and develop online permit application system and procedures. Supervisory duties over Permitting and Building Records will be shifted to the Growth Management Director. • Compensation Impact:Yes. Removal of supervisory duties results in a one pay grade decrease in his job description. Future COLA increase(s)will be withheld until a 5%withholding differential is achieved as described in the Resolution. Kevin Blackburn, Network Security Manager— • Location: Out of state— North Carolina • Current Supervisor: No • Reorganization Plan: N/A • Compensation Impact: No Doug Smith, Infrastructure Security Manager— • Location: Out of state— New York • Current Supervisor:Yes, Direct-1 • Reorganization Plan:Yes. Reorganization occurred in September 2025. Supervisory duties were removed. Removal of supervisory duties did not result in a pay grade decrease. One employee was transferred to the Director of Information Technology. • Compensation Impact: No Cheryl Cioffari,Assistant Director of Planning— • Location: Out of state- Minnesota • Current Supervisor:Yes, Direct-5 Indirect-8 • Reorganization Plan:Yes.Job description will be revised to remove supervisory duties and to include management of the Comprehensive Plan and coordination of TDC Surplus-funded programs. Removal of supervisory duties would be shifted to Sr. Director of Planning and Environmental Resources. • Compensation Impact: Yes. Removal of supervisory duties results in a one pay grade decrease in the job description. Future COLA increase(s)will be withheld until a 5%withholding differential is achieved as described in the Resolution. Devin Rains, Planning and Development Permit Services Manager— • Location: Out of state-Georgia • Current Supervisor:Yes • Reorganization Plan:Yes.Job description will be revised to remove supervisory duties and to include additional building permit review, monitoring and development of the new P&ER module/online application system, and clarify role in cross-department/agency coordination,while still coordinating the permitting process for the P&ER Department and advising staff on permit review procedures. Removal of supervisory duties would result in a one pay grade decrease of the job description. • Compensation Impact: Yes. Removal of supervisory duties results in a one pay grade decrease in the job description. Future COLA increase(s)will be withheld until a 5%withholding differential is achieved as described in the Resolution. Stan Thompson, Budget Contract Administrator— • Location: Out of state—Georgia • Current Supervisor: No • Reorganization Plan: N/A • Compensation Impact: No Karen Pleasant,Senior Application Administrator— • Location: Out of state—Arizona • Current Supervisor: No • Reorganization Plan: N/A • Compensation Impact: No Rhonda Haag,Chief Resilience Officer— • Location: In State—Hybrid • Current Supervisor:Yes, Direct-1 • Reorganization Plan:Yes. Removed Department Head Designation; Removed supervisory duties by moving Janet Gunderson to the Engineering Department. Rhonda's pay grade was decided prior to her having one employee to assist her with accounting and financial duties, therefore a pay grade decrease is not warranted. • Compensation Impact: No Natalie Maddox,Senior Benefits Administrator— • Location: In State—Hybrid • Current Supervisor:Yes, Direct-1 Indirect-2 • Reorganization Plan:Yes.The Benefits department will be restructured so the Benefits Services Administrator will supervise (in person)the coordinators who provide Benefits customer service. Natalie would be retained in a role that does not include supervision of others, but still covers the heavy tasks of Budgeting, Contract Management, Health Plan Design changes/updates, Reporting, and Compliance. Removal of supervisory duties from Natalie will result in a one pay grade decrease of her job description. • Compensation Impact: Yes. Removal of supervisory duties results in a one pay grade decrease in the job description. Future COLA increase(s)will be withheld until a 5%withholding differential is achieved as described in the Resolution. Gabriela Henri,Administrative Assistant 3— • Location: In State—Florida • Current Supervisor: No • Reorganization Plan:Yes. Update current position description to accurately reflect her current duties and professional responsibilities. • Compensation Impact: No Lindsey Ballard, Business Manager— • Location: In State—Florida • Current Supervisor:Yes, Direct-1 • Reorganization Plan:Yes. Currently supervises Executive Administrator, County Administration which will report to County Administrator directly. • Compensation Impact: No Lisa Booker, Business Manager— • Location: In State—Florida • Current Supervisor: No • Reorganization Plan:Yes. Update current position description to accurately reflect her current duties and professional responsibilities. • Compensation Impact: No Lisa Tennyson, Director Intergovernmental/Legislative Affairs— • Location: In State—Florida • Current Supervisor: No • Reorganization Plan:Yes. Removed Department Head Designation. • Compensation Impact: No Tina Losacco,Senior Engineering Technician/Wastewater— • Location: In State—Florida • Current Supervisor: No • Reorganization Plan:Yes. Update current position description to accurately reflect her current duties and professional responsibilities. • Compensation Impact: No Anne Rice,Assistant Director Support Services— • Location: In State—Florida • Current Supervisor:Yes, Direct-5 Indirect-2 • Reorganization Plan:Yes. Supervisory responsibilities will be removed from job description while more accurately representing her project management/advisory responsibilities in her position description. • Compensation Impact: Yes. Removal of supervisory duties results in a one pay grade decrease in the job description. Future COLA increase(s)will be withheld until a 5%withholding differential is achieved as described in the Resolution. Barbara Powell, Planning Policy Advisor— • Location: In State—Florida • Current Supervisor: No • Reorganization Plan: N/A • Compensation Impact: No Dan Bensley, Preventative Maintenance System Operator— • Location: In State—Florida • Current Supervisor: No • Reorganization Plan: N/A • Compensation Impact: No Derek Howard,Senior Assistant County Attorney— • Location: Out of State, West Virginia • Current Supervisor: No • Reorganization Plan: N/A • Compensation Impact: No Maureen Proffitt, Paralegal— • Location: Out of State,Texas • Current Supervisor: No • Reorganization Plan: N/A • Compensation Impact: No Kayla Chanthavong, Public Records Assistant— • Location: In State—Florida • Current Supervisor: No • Reorganization Plan: N/A • Compensation Impact: No Abra Campo, Contract Administrator— • Location: In State—Florida • Current Supervisor: No • Reorganization Plan: N/A • Compensation Impact: No