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HomeMy WebLinkAbout5th Amendment 11/12/2025 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: November 25, 2025 TO: Cary Vick, Director Project Management Breanne Erickson, Contract/Budget Administrator Project Management FROM: Liz Yongue, Deputy Clerk SUBJECT: November 12, 2025 BOCC Meeting The following item has been executed and added to the record: F8 Fifth Amendment in the amount of$271,445.00 to the Agreement with Bender & Associates Architects, P.A. for Architectural and Engineering Services for the Facility Assessment and Design of Wind Retrofits at 10 County Buildings project. This Fifth Amendment adds additional design services for the replacement of the roof at the Monroe County Detention Center on Stock Island to bring the roof up to current Florida Building Code as requested by the Florida Division of Emergency Management(FDEM). Funding provided by a FDEM-HMGP grant(75%) and Local Match (25%). County portion will be paid by the One Cent Infrastructure Sales Tax (Fund 304). Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 FIFTH AMENDMENT TO AGREEMENT FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR FACILITY ASSESSMENT AND DESIGN OF WIND-RETROFITS AT 10 COUNTY BUILDINGS BETWEEN MONROE COUNTY AND BENDER&ASSOCIATES ARCHITECTS,P.A. This Fifth Amendment to the Agreement for Professional Architectural and Engineering Services dated August 17, 2022, ("Agreement") is made and entered into this 1211 day of November 2025, by and between Monroe County ("County") and Bender& Associates Architects, P.A. ("Consultant"), in order to amend the Agreement as follows: WHEREAS, the parties entered into an Agreement on August 17, 2022, for the Consultant to provide professional architectural and engineering services for the facility assessment and design of wind- retrofits at 10 County buildings ("Project"); and WHEREAS, the parties executed a First Amendment to the Agreement on March 22, 2023, to add additional services including Demolition and Patching for Investigative Testing and to revise the Cost Estimating Services; and WHEREAS, the parties executed a Second Amendment to the Agreement on March 22, 2023, to add additional services for storm hardening of the Clock Tower and the Historic Monroe County Courthouse in Key West; and WHEREAS, the parties executed a Third Amendment to the Agreement on September 20, 2023, to add additional services for replacing the roofs of the Ellis Building and the Marathon Government Center; and WHEREAS, the parties executed a Fourth Amendment to the Agreement on November 8, 2023, to add additional testing and surveying services for the permit requirements in order to secure building permits; and WHEREAS, during review of the Phase I engineering design deliverables by Florida Department of Emergency Management (FDEM), it was noted that the existing roof of the Monroe County Detention Center (MCDC) on Stock Island does not meet current building code. In order to move forward with Phase II construction, FDEM is requiring the County to bring the MCDC Stock Island building roof up to current code. NOW THEREFORE, in consideration of the mutual promises contained herein, the parties hereby agree as follows: I. In accordance with Article III of the Agreement, Consultant shall provide design and engineering services to bring the roof of the Monroe County Detention Center on Stock Island up to current Florida Building Code. The scope of work includes the services of a structural engineer subconsultant. The Consultant shall provide design documents, permitting assistance, bidding assistance, and construction administration services for the roof replacement. 1 • • - •• •.• 12.• In. accordance with Article. VI•I, Paragraph•-7..1.:1 of the:Agreement,' the County:shall pay the - : •• . : : • •: : •.: : • •• C.onsultant a lump:sum total,of Two-Hundred.Seventy-One Thousand,:Four-Hundred Forty- : :• -' • . . • • Five :and :00/100 Dollars: ($271,445•.00) paid on a percent complete-basis for:the following . • - : • . phases a.: :Existing'Conditions Assessment and.Schematic:Design:H $40,717.00 upon'completion of • • • :- :site 'sit,• •do • ie .approval by the •Di ct . Facil'ti sProject- t e visit, current� review and ' .ire or oft z to and � ' . . Management ' - •.: :b:.• .60%0•Design Development.:Documents=$54,2.89:.00.upon document review:and approval .: : • : . ' •: . Di .. .. F. iliti �• P j ct .. . .. ' : . ' . - by the ..rector o f -ac es arid roe' :Management. : • . 1 c.: �-100% Construction Documents:- $1.08,578:00:.upon document:review:and-.approval by.. . : 1.. : DirectorF 'litie P .e t .. . .. . • : :. .the of- .aci. sand Project r'o� c. Management• . • •: d. Bidding'Phase-:$1.3,572.00 upon completion : •• • e: 'Construction Administration&.Closeout.-:$54,289-.00 upon completion- • • The Total Not-To-Exceed amount of this-.Agreement incl..udi'ng:the First Amendment through this :-. : . Fifth Amendment is One Million,:Nine-Hundred:Seven Thousand.,•.Seven-Hundred Ninety- • • • - Fou r and No-Cents($1;907,794.00). -.I • • - - - •' The remaining.terms of the Agreement as:amended.not inconsisterit herewith remain in:full force and : . :: effect-. • . • : : IN.WITNESS.WHEREOF,-each.party has caused this:Fifth Amendment.to be:.executed.by its duly ••:: • : : : •• -• authorized representative.• - .• • : •• •• • • t♦ein • . • • : �� �.a ,r,o ff,,,aa, .. •i. . . . • : • • • • • • ;,r 1 -;:io.-f:)\\/ L y - . ' •i. : • . : : BOARD'OF COUNTY.COMMISSIONERS •- 4;f:I 'h ,. } �, \\Attest -Kem Madok, Clerk • • OF•MONROE COUNTY,FLORIDA •• -. ,:, ,11. f • .. . •• . •• • • , . •• • • . • • • • ..(-- • • • i • • • • • • • - • • • • * • . . •.. . fi iaj• f L 1„ ` .Y t.r{ ✓ 10). • A '`f\�� .••:fir;• F'i�".•. +r h� •w• u�- ,ci ram..,,. ;;,:_'•� .,�L,��_+_+�"„ 'd ` if U 11111., ai�i�7. Y �:. kivtifit r •• • y •. • . u�'.,,•_:`Syr;.`.R�.� a ;r Iiz ' '/. .As 9èputy Cl• erk :: . : • : - - :' • : :: •. .Mayor/Chairper•son �� MONROE COUNTY ATTOI'INEY'�'OFFICE Date:. .. 1 i • • • •• • • APPROVED AST FORM .f,..,y .- •.. • • .. 7SISTANT GOU Ai FORNEY. .. .. .. .. . • . 7.1 . • :. T�� :. : :• . . .. '. . . . DATE:•_. .11-:1 Q-202 -._. : • :. . : • . . .'1..n.._. • .. •:•' • . . . .• . . . . . • . - F`a.:": • tsp : r• _::: • .CONSULTANT: BENDER&ASSOCIATES : - • c. i ..,•. - ARCHITECTS- P • . . .. ARCHITE �• . Cam'" :u ltant••s�Witness Attest. • :• � -emsSignature ...AA; .• •., .. . ����, • - : Via M��,u.• • • • .. : .. - . • • Signature_: • Print Name::. ... . . • I :O -$' L. ' : . . Print Name: : Att6dç .: ,.- . i: • • • :•. ... : .. ACoR" CERTIFICATE OF LIABILITY INSURANCE 702(MMIDD/Y/12/2OYY)Y 2s THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Erinn E Collinsworth Collinsworth Ins & Risk Mgmt Services In PHONE FAX P.O. Box 661628 A/C No Ext: (786) 930-4795 A/C ,No: (786) 930-4794 E-MAIL Miami Springs FL 33266 ADDRESS: caitlyn@collinsworthinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: The Phoenix Insurance Company 25623 INSURED INSURER B: Travelers Cas & Surety Co 19038 Bender & Associates Architects, P.A. INSURERC: Travelers Property Casualty of 25674 410 Angela Street INSURER D: RLI Insurance Co. 13056 Key West FL 33040 INSURER E7 (305) 296-1347 INSURERF: COVERAGES CD CERTIFICATE NUMBER:Cert ID 18756 (36) REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MMIDD/YYYY MMIDD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE IX I OCCUR Y 660-8178X318 02/10/2025 02/10/2026 1 R E M SEE SOEaoN. ,D.nce $ 1,000,000 MED EXP(Any one person) $ 51000 PERSONAL&ADV INJURY $ 11000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY� jRO- ECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident 1,000,000 p, ANY AUTO Y 660-8178X318 02/10/2025 02/10/2026 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident $ C X UMBRELLA LIAB X OCCUR CUP-4K489840 02/10/2025 02/10/2026 EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION PER OTH- B AND EMPLOYERS'LIABILITY Y/N UB-OK197735 02/10/2025 02/10/2026 X STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? F_N] N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 11000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 D Professional Liability RDP0057373 02/10/2025 02/10/2026Each Claim $ 2,000,000 Claims Made Basis Policy Aggregate $ 3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) If required by written contract, Monroe County Board of County Commissioners is an additional insured, excluding professional services, on the General & Auto Liability. XppFlta T 13 Y_ .18�.25 A ". CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners Attn: Project Manager 1100 Simonton St., AUTHORIZED REPRESENTATIVE Roo KeymWest6FL 33040 V vJh,�i( ` ©1988-2015 ACORD CORPORATION. All rights reserved. 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