HomeMy WebLinkAboutFY2026 9/10/2025
OrganizationEvent nameEvent DatesAmountDistricts
Key West Tourst Development I, II, III, IV,
Association, Inc.Fantasy FestOctober 2025$264,500V
Sloppy Joe's Enterprises, IncHemingway Days & Hemingway Look-Alike ContestJuly 2026$77,833
I, II
Just a Few Friends, LLCJust a Few Friends, Key WestSeptember 2026$130,333
I, II
Race World Offshore, LLCRWO Offshore World Championship
November 2025$189,500I, II
Friends of the Pool, Inc.Swim for Alligator LighthouseSeptember 2026$65,000IV, V
Monroe Association for Tour De Keys 2025November 2025$20,000.00III, V
Retarted Citizens,
Key West Half Marathon, LLC28th Annual Key West Half Marathon & RunfestJanuary 2026$118,667I, II, III
IWFFA, Inc.Kelly McGillis ClassicJanuary 2026$33,500I, II
KW Songwriters LLCKey West Songwriters FestivalApril - May 2026$20,000I, II
DATE: December 02, 2025
TO: Ammie Machan, Administrative Assistant
Tourist Development Council
FROM: Brynn Morey, Deputy Clerk
SUBJECT: September 10, 2025 BOCC Meeting/ D10
Attached are electronic copies of the following TDC Item D10 Multi-District Turnkey FY2026,
that have been executed and added to the record.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney, Finance, File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
Turnkey EventAgreement
THIS Agreement is made and entered into by and between Monroe County, Florida, a
political subdivision of the State of Florida (County), and Just a Few Friends, LLC(Event
10th September
Contractor) on this ____ day of ____________, 2025.
WHEREAS, The District Advisory Committee (DAC) has recommended to the Monroe
County Tourist Development Council (TDC), which has endorsed the recommendation, that
certain monies be allocated for promotion of an event, which has as one of its main purposes
the attraction of tourists, by Event Contractors; and
WHEREAS, the DAC recommends allocation of funds for Just a Few Friends, Key
West in September 2026.
NOW THEREFORE, in consideration of the mutual promises contained herein, the
parties agree as follows:
1. Payment: A Turnkey event shall be considered an all-inclusive event where the
Event Contractorhas financialresponsibility for every facet of the production, promotion and
management of the event. Payment under a contract for a Turnkey event will be made only
after completion of the event and proof that the scope of services as described below in
paragraph 2 has been completed. If a Turnkey event is delayed or canceled for any reason,
no payment shall be forthcoming, even if the Event Contractor has out-of-pocket expenses
leading up to the actual event. The Tourist Development Council (TDC), therefore, strongly
recommends that the Event Contractor purchase insurance that covers the cancellation or
delay of an event due to “force majeure” or unforeseen circumstances (see paragraph 8).
The County agrees to pay $130,333 (One Hundred Thirty Thousand Three Hundred
and Thirty Three Dollars – TDC District I Funding Allocation $115,333, District II = $15,000) for:
Just a Few Friends, Key West in September 2026, from tourist development tax funds upon
receipt of documentation from Event Contractor, on or before the expiration date of agreement
in paragraph 3, that they have met its obligations under this agreement. Said documentation
shall also include a picture of each activity/event listed in the scope of services in paragraph 2.
The picture shall be labeled with which activity/event it is showing Documentation submitted
by Event Contractor will be reviewed and verified by the Tourist Development Council (TDC)
Administrative Office, at which time, County shall pay the sum noted above.
Monroe County's performance and obligation to pay under this contract is contingent
upon an annual appropriation by the County.
2. Scope of Services: The Event Contractor agrees to provide the County with an
event as specified in the Scope of Services below (Event):
a) A five (5) day event to include Welcome activity, themed activities, Bar Crawl, 5k run,
nd
2 line march and farewell party
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
1
3. Expiration of Agreement: This agreement expires on November 29, 2026 unless
the date of the event isamended upon approval of the Advisory Committee and TDC Director
and the County shall not be obligated to pay for any services provided by Event Contractor
under this agreement if documentation as noted above is not received by the TDC
administrative office on or before this reimbursement deadline date.
4. Modification: The event name, time and date of the event and schedule of
activities may be amended upon written approval of the President/CEO. Any changes to said
contract other than stated above require approval by the TDC and the County.
5. Non Occurrence of Event: The Event Contractor shall give written notice to the
TDC if it is found necessary to cancel an event. The notice shall contain the reason for the
cancellation.
6. Indemnification and Hold Harmless: The Event Contractor covenants and agrees
to indemnify and hold harmless and defend Monroe County, its officers, employees and agents
including the TDCand Visit Florida Keys from any and all claims for bodily injury (including
death), personal injury and property damage (including property owned by Monroe County)
and any other losses, damages and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided by Event Contractor, or other activities
and funding associated with this agreement, except those losses or damages caused by the
negligent or wrongful act or omission of County or its agents.
7. Non-Waiver of Immunity: Notwithstanding the provisions of Sec. 768.28, Florida
Statutes, the participation of the Event Contractor and the County in this Agreement and the
acquisition of any commercial liability insurance coverage, self-insurance coverage, or local
government liability insurance pool coverage shall not be deemed a waiver of immunity to the
extent of liability coverage, nor shall any contract entered into by the County be required to
contain any provision for waiver.
8. Claims and Venue: Event Contractor agrees to notify County immediately of any
claims,suits or action made against the Event Contractorthat is related to the activity under
this agreement, and will cooperate with County in the investigation arising as a result of any
action, suit or claim related to this agreement. Any legal proceedings arising out of this
th
agreement shall be in accordance with the laws of the State of Florida in the 16Judicial
Circuit for Monroe County; venue shall be in Monroe County, Florida.
9. Insurance Requirements: Event Contractoras a pre-requisite of the Special
Event governed by this agreement shall obtain, at its own expense, insurance as specified in
this section. If a Turnkey event is delayed or canceled for any reason, no payment shall be
forthcoming, even if the Event Contractor has out-of-pocket expenses leading up to the actual
event. The TDC, therefore, strongly recommends that the Event Contractor purchase
insurance that covers the cancellation or delay of an event due to “force majeure” or
unforeseen circumstances.
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
2
Event Contractorshall furnish the County with a certificate evidencing the
insurance required by this paragraph five (5) or more days prior to the event.
Event Contractormusthavetheirinsurance agency email thecertificates of
insurance directly to in the Monroe County Risk Management
Department. Jones-Gaelan@MonroeCounty-FL.Gov – The email must state that this is a
certificate for a TDC event (state name of event as written within your contract)
and
should be forwarded to Ammie Machanat the TDC administrative office. Your
certificate must state that the Monroe County Board of County Commissioners is
a “Certificate Holder” and that Monroe County, its employees and officials will be
included as “additional insured”. If you or your insurance agency needs to speak
with Gaelan Jones regarding the insurance requirements, she can be contacted
by telephone at (305) 292-3470, or by email at the address stated above.
It is the Event Contractor’s responsibility to confirm that the insurance has been
received and approved. You can do this by contacting Ammie Machan at Ammie@fla-
keys.com or by calling (305) 296-1552.
Event Contractor will not be permitted to commence work associated with the Event
(including pre-staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the County as specified below. Event Contractor shall
maintain the required insurance throughout the entire duration of the Special Event and any
extensions specified in any attached schedules. Failure to comply with this provision may
result in the immediate suspension of the Event until the required insurance has been
reinstated or replaced. Event Contractor shall provide, to the County, as satisfactory evidence
of the required insurance, either:
*Original certificate of Insurance
or
*Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed
with the Clerk of the County prior to the Event.
All insurance policies must specify that they are not subject to cancellation, non-
renewal, material change or reduction in coverage unless a minimum of thirty (30) days prior
notification is given to the County by the insurer.
Acceptance and/or approval of Event Contractor‘s insurance shall not be construed as
relieving Event Contractor from any liability or obligation assumed under this contract or
imposed by law.
Any deviations from these General Insurance Requirements must be requested in
writing on the County form titled “Request for Waiver of Insurance Requirements” and must be
approved by Monroe County Risk Management.
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
3
Prior to commencement of work governed by this contract, Event Contractorshall
obtain General Liability Insurance. Coverage shall be maintained throughout the life of the
contract and include, as a minimum:
* Premises Operations
* Products and Completed Operations
* Blanket Contractual Liability
* Personal Injury Liability
* Expanded Definition of Property Damage
The minimum limits acceptable shall be:
* $1,000,000.00 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
* $ 500,000.00 per Person
* $1,000,000.00 per Occurrence
* $ 100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective date of
this contract. In addition, the period for which claims may be reported should extend for a
minimum of twelve (12) months following the acceptance of work by the County. Recognizing
that the work governed by this contract involves the sales and/or distribution of alcoholic
beverages, the Contractor’s General Liability Insurance policy shall include Liquor Liability with
limits equal to those of the basic coverage.
A separate Liquor Liability policy is acceptable if the coverage is not more restrictive
than the contractor’s General Liability policy.
A Workers’ Compensation insurance is required by Florida Statutes.
10. Permits: The Event Contractor will secure all required permits, licenses and shall
pay all appropriate business taxes.
11. Laws and Regulations: Any and all services, materials and equipment shall
comply fully with all Local, State and Federal laws and regulations.
12. Taxes: The County and TDC are exempt from Federal Excise and State of
Florida Sales Tax, but this in no way exempts the Event Contractor from applicable Federal
and State taxes.
13. Finance Charges: The County and TDC will not be reimburse, pay or be
responsible for anyfinance charges.
14. Relation of County/TDC: It is the intent of the parties hereto that the Event
Contractor shall be legally considered as an independent contractor and that neither it nor its
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
4
employees shall, under any circumstances, be considered servants or agents of the County
and TDC, and the County and TDC shall at no time be legally responsible for any negligence
on the part of said Event Contractor, its employees or agents, resulting in either bodily or
personal injury or property damage to any individual, firm or corporation.
15. Disclosure: The Event Contractor shall be required to list any or all potential
conflicts ofinterest, as defined by Florida Statutes Chapter 112 and Monroe County Code.
The Event Contractor shall disclose to the County and TDC all actual or proposed conflicts of
interest, financial or otherwise, direct or indirect, involving any client's interest which may
conflict with the interest of the County and TDC.
16. Assignment: The Event Contractor shall not assign, transfer, convey, sublet or
otherwise dispose of this agreement, or of any or all of its right, title or interest therein, or his or
its power to execute such agreement to any person, company or corporation without prior
consent of the TDC and County.
17. Compliance with Laws - Nondiscrimination: Event Coordinator and COUNTY agree
that there will be no discrimination against any person, and it is expressly understood that
upon a determination by a court of competent jurisdiction that discrimination has occurred, this
Agreement automatically terminates without any further action on the part of any party,
effective the date of the court order. Event Coordinator and COUNTY agree to comply with all
Federal and Florida statutes, and all local ordinances, as applicable, relating to
nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of
1964 (PL 88-352) which prohibits discrimination in employment on the basis of race, color,
religion, sex, and national origin; 2) Title IX of the Education Amendment of 1972, as amended
(20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3)
Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits
discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended
(42 USC ss. 6101- 6107) which prohibits discrimination on the basis of age; 5) The Drug
Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil
Rights Act of 1968 (42 USC s.3601 et seq.), as amended, relating to nondiscrimination in the
sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s.
12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis
of disability; 10) Monroe County Code, Chapter 14, Article II, which prohibits discrimination on
the basis of race, color, sex, religion, disability, national origin, ancestry, sexual orientation,
gender identity or expression, familial status or age; 11) Any other nondiscrimination provisions
in any Federal or state statutes which may apply to the parties hereto, or the subject matter of,
this Agreement.
18. Security Protection: The Event Contractor agrees to provide adequate security
for the event.
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
5
19.Ethics Clause:The Event Contractors warrant that, in respect to itself, it has
neither employed nor retained any company or person, other than a bona fide employee
working solely for it, to solicit or secure this agreement and that it has not paid or agreed to pay
any person, company, corporation, individual, or firm, other than a bona fide employee working
solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or
resulting from the award or making of this agreement. For the breach or violation of the
provision, the Event Contractor agrees that the County shall have the right to terminate this
agreement without liability and, at its discretion, to offset from monies owed, or otherwise
recover, the full amount of such fee, commission, percentage, gift, or consideration.
20.Media Rights: The TDC shall have the right under this agreement to broadcast
or rebroadcast, for any purpose whatsoever, radio, television, sound, video or film production,
and still photographs, paid by the TDC and County, and produced by the TDC agencies of
record.
21.Logo: Marketing promotions that display our logo m
ust use the “
” logo/trademark (as per attached logo sample – Exhibit A).
22.Severability: If any provision of this agreement shall be held by a court of
competent jurisdiction to be invalid or unenforceable, the remaining provisions shall not be
affected thereby; and each provision of this agreement shall be valid and enforceable to the
fullest extent permitted by law.
23.Authority: Each of the signatories for the Event Contractor below certifies and
warrants that: a) the Event Contractor’s name in the agreement is the full name of the
person/entity or corporation as designated in its corporate charter, and b) they are empowered
to act and execute the agreement for the Event Contractor and c) this agreement has been
approved by the Event Contractor’s governing board, as applicable to corporations.
24.Public Entities Crimes: A person or affiliate who has been placed on the
convicted vendor list following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor or consultant under a contract with any public entity and
ay not transact business with any public entity in excess of the threshold amount provided in
m
Section 287.017, for category two for a period of 36 months from the date of being placed on
the convicted vendor list.
25.Governing Law/Venue: This agreement shall be governed by and construed in
accordance with the laws of the State of Florida applicable to contracts made and to be
performed entirely in the State. In the event that any cause of action or administrative
proceeding is instituted for the enforcement or interpretation of the agreement, the County and
Event Contractor agree that venue shall lie in the appropriate court or before the appropriate
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
6
administrative body in Monroe County, Florida. This agreement shall not be subject to
arbitration.
26. Accounting and Records: Event Contractor shall maintain records pursuant to
generally accepted accounting principles for four (4) years after the event and shall permit
County and its agents and employees access to said records at reasonable times.
27. Notice: Any notice required or permitted under this agreement shall be in writing
and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned
receipt requested to the following:
For Event Contractor: Jill Snodgrass
Just a Few Friends, LLC
th
1200 4St. #828
Key West, FL 33040
For Grantor: Maxine Pacini
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
And
Christine Limbert-Barrows, Asst. County Attorney
P.O. Box 1026
Key West, FL 33041-1026
28. COUNTY FORMS: By signing this Agreement, GRANTEE has sworn or affirmed
to the following requirements as set forth in the Ethics Statement and Non-Collusion Affidavit
as set forth in more detail in this Agreement.
a) Ethics Clause: By signing this Agreement, the GRANTEE warrants that he/it has
not employed, retained or otherwise had act on his/her behalf any former County
officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any
County officer or employee in violation of Section 3 of Ordinance No. 010-1990.
For breach or violation of this provision the County may, in its discretion,
terminate this Agreement without liability and may also, in its discretion, deduct
from the Agreement or purchase price, or otherwise recover, the full amount of
any fee, commission, percentage, gift, or consideration paid to the former County
officer or employee.
b) Non Collusion Affidavit: GRANTEE by signing this Agreement, according to law
on my oath, and under penalty of perjury, depose and say that the person signing
on behalf of the firm of GRANTEE, the bidder making the Proposal for the project
described in the Scope of Work and that I executed the said proposal with full
authority to do so; the prices in this bid have been arrived at independently
without collusion, consultation, communication or agreement for the purpose of
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
7
restricting competition, as to any matter relating to such prices with any other
bidder or with any competitor; unless otherwise required by law, the prices which
have been quoted in this bid have not been knowingly disclosed by the bidder
and will not knowingly be disclosed by the bidder prior to bid opening, directly or
indirectly, to any other bidder or to any competitor; and no attempt has been
made or will be made by the bidder to induce any other person, partnership or
corporation to submit, or not to submit, a bid for the purpose of restricting
competition; the statements contained in this affidavit are true and correct, and
made with full knowledge that Monroe County relies upon the truth of the
statements contained in this affidavit in awarding contracts for said project.
c) Affidavit Attesting to Noncoercive Conduct for Labor or Services: Grantee under
penalty of perjury attests that Grantee does not use coercion for labor or services
in accordance with Section 787.06, Florida Statutes.
As defined in Section 787.06(2)(a), coercion means:
1.Using or threating to use physical force against any person;
2. Restraining, isolating, or confining or threating to restrain, isolate, or confine
any person without lawful authority and against her or his will;
3. Using lending or other credit methods to establish a debt by any person when
labor or services are pledged as a security for the debt, if the value of the
labor or services as reasonably assessed is not applied toward the liquidation
of the debt, the length and nature of the labor or service are not respectively
limited and defined;
4. Destroying, concealing, removing, confiscating, withholding, or possessing
any actual or purported passport, visa, or other immigration document, or any
other actual or purported government identification document, of any person;
5. Causing or threating to cause financial harm to any person;
6. Enticing or luring any person by fraud or deceit; or
7. Providing a controlled substance as outlined in Schedule I or Schedule II of
Section 893.03 to any person for the purpose of exploitation of that person.
As a person authorized to sign on behalf of Grantee, I certify under penalties
of perjury that Grantee does not use coercion for labor or services in
accordance with Section 787.06. Additionally, Grantee has reviewed Section
787.06, Florida Statutes, and agrees to abide by same.
29. Breach and Penalties: The parties agree to full performance of the covenants
contained in this agreement, and the County reserves the right at its discretion, provided such
breach is material, to terminate this agreement for any misfeasance, malfeasance or
nonperformance of the agreement terms or negligent performance of the agreement terms by
the Event Contractor.
30. Termination of Agreement: This agreement shall terminate on November29,
2026. Termination prior thereto shall occur whenever funds cannot be obtained or cannot be
continued at a level sufficient to allow for the continuation of this agreement pursuant to the
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
8
terms herein.In the event that funds cannot be continued at a level sufficient to allow the
continuation of this agreement pursuant to the terms specified herein, this agreement may then
be terminated immediately by the TDC administrative office providing written notice of
termination delivered in person or by mail to Event Contractor. The Grantor may terminate this
agreement without cause upon giving written notice of termination to Event Contractor. The
Grantor shall not be obligated to pay for any services or goods provided by Event Contractor
after Event Contractor has received written notice of termination.
County may terminate this agreement without cause by providing written notice via the
TDC administrative office to Event Contractor, through its officer, agent or representative, no
less than sixty (60) days prior to the event and may terminate for breach upon providing to
Event Contractor, through its officer, agent or representative, written notice at least seven (7)
days prior to the effective date of the termination. Notice is deemed received by Event
Contractor when hand delivered, delivered by national courier with proof of delivery, or by U.S.
mail upon verified receipt or upon the date of refusal or non-acceptance of delivery.
31. Miscellaneous: As used herein, the terms “contract” and “agreement” shall be
read interchangeably.
32. Entire Agreement: The parties agree that the agreement above constitutes the
entire agreement between the County and Event Contractor.
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
9
EXHIBIT A
Color ads four (4) color processing printing
Black & white ads shall include the appropriate generic or district logo in high resolution
TV: logo must appear at the conclusion of commercial
Radio Advertising:No logo is required. All radio announcements must say “Brought to you
by the Monroe County Tourist Development Council.”
Marketing promotions that display our logo must use the “Florida Keys & Key West Come As
You Are” logo/trademark. Electronic Logos can be downloaded from
https://drive.google.com/drive/folders/1BnqIpzr-CPAEnOLNDs9-NCapl7A9IEAT
Event Name: Just a Few Friends, Key West
Turnkey Funding: FY 2026
ID #: 3486
11