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HomeMy WebLinkAboutItem C03 C3 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting December 10, 2025 Agenda Item Number: C3 2023-4820 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Andrew Roltsch AGENDA ITEM WORDING: Approval of the Edward Byrne Memorial Justice Assistance Grant (JAG)Award Agreement from the Florida Department of Law Enforcement(FDLE) to be used for the purchase of lab supplies necessary to operate the Sixteenth Judicial Circuit Court's Probation and Pre- Trial Services drug testing program in the amount of$61,261.00. ITEM BACKGROUND: The Edward Byrne Memorial Justice Assistance Grant— Countywide (JAG)program focuses on improving the criminal justice system by funding initiatives within local and state agencies. JAGC funds may be used to implement programs in one of the following program areas: (1) law enforcement; (2)prosecution, courts, and indigent defense; (3)prevention and education; (4) corrections, community corrections, and reentry; (5) drug treatment and enforcement; (6)planning evaluation and technology improvements; (7) crime victim and witnesses; and (8) mental health. The JAG funds in the amount of$61,261.00 will be used for lab supplies for the Sixteenth Judicial Circuit Court's Probation and Pre-Trial Services drug testing program. PREVIOUS RELEVANT BOCC ACTION: The BOCC previously approved acceptance of the Edward Byrne (JAG) grant for fiscal year 2021 at their regular BOCC meeting on 10/19/22. (Resolution No. 372-2022) INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION: Approval DOCUMENTATION: Signed FDLE Award#JG170 11-05-2025.pdf 73 FINANCIAL IMPACT: $61,261.00 in unanticipated funds with no match required. 74 State of Florida Florida Department of Law Enforcement Bureau of Criminal Justice Grants(CJG) 2331 Phillips Road Tallahassee, FL 32308 AWARD AGREEMENT Recipient: Monroe County Board of Commissioners Recipient SAM UEL QKLSCT2LM7M9 Award Number: JG170 Award Period: 07/01/2025—09/30/2026 Award Title: C-JG170: Probation and Pre-Trial Services- Drug Test Federal Funds: $61,261.00 Matching Funds: $0.00 Total Funds: $61,261.00 CFDA: 16.738 Federal Award Number: 15PBJA-24-GG-04224-MUMU Federal Program: Edward Byrne Memorial Justice Assistance Grant(JAG) Federal Awarding Agency: U.S. Department of Justice (USDOJ) Pass-through Entity: Florida Department of Law Enforcement(FDLE) Research & Development: No Indirect Cost: No An award agreement is entered into by and between the Florida Department of Law Enforcement (herein referred to as"FDLE" or"Department') and the Monroe County Board of Commissioners (herein referred to as "Recipient'); WHEREAS,the Department has the authority pursuant to Florida law and does hereby agree to provide federal financial assistance to the Recipient in accordance with the terms and conditions set forth in the award agreement, and WHEREAS, the Department has available funds resulting from the federal award listed above, and WHEREAS, the Recipient and the Department have each affirmed they have read and understood the agreement in its entirety and the Recipient has provided an executed agreement to the Department. SCHEDULE OF APPENDICES Appendix A—Scope of Work Appendix B—Deliverables Appendix C—Approved Budget Appendix D—Award Contacts Appendix E—Special Conditions Appendix F—Standard Conditions PERFORMANCE REPORTING 75 The Recipient shall provide Quarterly Performance Reports to the Department attesting to the progress towards deliverables. Performance Reports are due no later than 15 days after the end of each reporting period. For example: If the monthly reporting period is July 1-31, the Performance Report is due August 15th; if the quarterly reporting period is January 1 —March 31, the Performance Report is due by April 151h. The Recipient shall respond to the metrics in the electronic grant management system. Information provided by the Recipient will be used by the Department to compile reports on project progress and metrics to the U.S. Department of Justice. Supporting documentation for performance must be maintained by Recipient and made available upon request for monitoring purposes. Examples of supporting documentation include but are not limited to timesheets, activity reports, meeting notices, delivery documents, public announcements, rosters, presentations, database statistics, etc. Failure to submit performance reports by the deadline will result in a withholding of funds until performance reports are received. FINANCIAL REPORTING The State of Florida's performance and obligation to pay under this agreement is contingent upon an appropriation by the Legislature. The Department will administer and disburse funds under this agreement in accordance with ss. 215.97, 215.971, 215.981 and 215.985, F.S. This is a cost reimbursement agreement. The Department will reimburse the Recipient for allowable expenditures included in the approved budget (Appendix C) incurred during each reporting period. The Recipient shall provide guarter!y,Payment Re guests to the Department attesting to expenditures made during the reporting period. These reports are due no later than 30 days after the end of each reporting period. For example: If the monthly reporting period is July 1-31, the Payment Request is due August 30th; if the quarterly reporting period is January 1 —March 31, the Payment Request is due by April 30th Using the electronic grant management system to record expenses, Payment Requests must clearly identify the dates of services, a description of the specific contract deliverables provided during the reporting period, the quantity provided, and the payment amount. All Payment Requests are reviewed and may be audited to the satisfaction of the Department.The Department's determination of acceptable expenditures shall be conclusive. The final Payment Request shall be submitted to the Department no more than 60 days after the end date of the award.Any payment due under the terms of this agreement may be withheld until performance of services, all reports due are received, and necessary adjustments have been approved by the Department. The Recipient must maintain original supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre- and post-audit and to verify work performed was in accordance with the deliverable(s). Payment shall be contingent upon the Department's grant manager receiving and accepting the invoice and the associated supporting documentation. Supporting documentation includes, but is not limited to: quotes, procurement documents, purchase orders, original receipts, invoices, canceled checks or EFT records, bank statements, etc. The state's Chief Financial Officer (CFO) reserves the right to require further documentation on an as needed basis. Failure to comply with these provisions shall result in forfeiture of reimbursement. Page 2 of 33 76 Award Signatures In witness whereof, the parties affirm they each have read and agree to the conditions set forth in Appendix E and Appendix F of this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Modifications to this page, including stri eovers, whiteout, etc, are not permitted. Award ID: JG170 Award Title: C-JG170: Probation and Pre-Trial Services- Drug Test Award Period: 07/01/2025—09/30/2026 Florida Department of Law Enforcement Bureau of Criminal Justice Grants Signature: Date: Typed Name and Title: CodyITMenacof, Bureau Chief Recipient Monroe County Board of Commissioners The award is not valid until signed and dated by all required parties including either the Chief Official or Designee below. Any Designee signatures must be accompanied by documentation granting the authority to execute this agreement. By signing below, I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343, and Title 31, Sections 3729-3730 and 3801-3812. Recipient Chief Official Signature; W � Date: Typed Name and Title: Jim Scholl, Mayor of Monroe Count Recipient Chief Official Designee Signature: Date: Printed Name and Title: Additional Recipient Signatures(optional) If your local process requires additional signatures (i.e., legal, clerk, etc.) use the spaces below. Signature: Date: Printed Name and Title: Signature: Date: Printed Name and Title ................ - .—.._ ... _ .................................. Page 3 of 33 77 Appendix A-Scope of Work Award Number: JG170 Recipient: Monroe County Board of Commissioners Award Title: C-JG170: Probation and Pre-Trial Services- Drug Test Award Period: 07/01/2025- 09/30/2026 Problem Identification As a high-traffic tourist destination with a thriving hospitality industry, the Florida Keys experience elevated rates of substance misuse among both residents and visitors. This creates significant public safety and health concerns, further straining local resources. The proposed funding will help Monroe County achieve key objectives: reducing addiction and its associated consequences—such as homelessness, criminal behavior, incarceration, unemployment, and violations of probation or pretrial release. These outcomes will, in turn, reduce the financial and social burden on the community. The way to do this is through expanding the effectiveness of the county's drug courts and community corrections programs. The Sixteenth Judicial Circuit's Pretrial Services, Probation Departments, and Treatment Courts currently work collaboratively to closely monitor defendants for compliance with court orders and program regulations. A key component of this oversight is regular drug and alcohol testing, which is often mandatory—particularly for individuals enrolled in treatment court programs. The Urinalysis Lab and its drug and alcohol testing program play a vital role in reducing the harmful impacts of substance use within the community. Through diligent daily operations,these coordinated efforts promote accountability, support recovery, and enhance public safety across the Circuit. An effective drug and alcohol testing program depends on the accuracy and reliability of its results—and both are directly influenced by the quality and availability of essential testing supplies. The Urinalysis Lab needs to continue procuring the critical materials necessary for maintaining high testing standards to ensure the results are accurate and reliable. Scope of Work The Monroe County Board of Commissioners will use grant funding to purchase lab supplies such as reagents, quick cups, sample/collection cups and pans, mouth swabs, exam gloves, specimen temperature strip with screw top lid, etc. These supplies will be used by the Urinalysis Lab and are vital in ensuring the integrity, consistency, and effectiveness of the Lab's operations, which support the broader goals of accountability, community safety, and reducing addiction and its associated consequences. - _ .................... .. ........ ....____ - Page 4 of 33 78