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HomeMy WebLinkAboutItem C07 C7 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor James K.Scholl,District 3 The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2 Craig Cates,District 1 David Rice,District 4 Holly Merrill Raschein,District 5 Board of County Commissioners Meeting December 10, 2025 Agenda Item Number: C7 2023-4846 BULK ITEM: Yes DEPARTMENT: Employee Services TIME APPROXIMATE: STAFF CONTACT: Natalie Maddox AGENDA ITEM WORDING: Approval of an agreement with C1earTrack HR, Inc, which provides service for the County's Benefits Administration Software System. This system provides electronic management of benefits eligibility, enrollment, data file feed to carriers, compliance, reporting, and other related processes. This agreement reflects the continuation of services until terminated by either party. The contractor has performed in a satisfactory manner and that the contract manager has verified satisfactory performance. ITEM BACKGROUND: Approval of an agreement with C1earTrack HR, Inc, which provides service for the County's Benefits Administration Software System. This system provides electronic management of benefits eligibility, enrollment, data file feed to carriers, compliance, reporting and other related processes. This agreement reflects a continuation of current services until termination by either party and an annual 5% CPI. PREVIOUS RELEVANT BOCC ACTION: November 20, 2019 -Approval to Advertise Request for Proposals Benefits Administration System. July 2020—Approval of 5 Year Contract with C1earTrack HR to provide Benefits Administration System to include electronic management of eligibility, enrollment, data file feeds to carriers, compliance, reporting and other related processes. May 17, 2023 -Approval of Amendment number one (1) and reflects a price increase per member per month fee from $3.00 to $4.00, and an increase of the hourly rate for non-contracted services from $95.00 to $150.00 per hour. CleartrackHR has not changed the pricing for these services since establishing them in 2018. The rate increase is warranted by increases in platform usage costs passed along by Selerix, software designer of the system platform, and the $150.00 hourly rate for noncontracted services is equitable with other system support providers, and therefore appropriate. August 2025 - Approval to extend current agreement and services through December 31, 2025. 232 INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: Agreement to continue services with ClearTrackHR providing County's Benefits Administration Software System. This system provides electronic management of benefits eligibility, enrollment, data file feed to carriers, compliance, reporting and other related processes. This agreement reflects a continuation of agreed upon services until termination by either party and an annual 5% CPI. STAFF RECOMMENDATION: Staff recommends approval. DOCUMENTATION: ClearTrack 2026 Consulting Agreement V2.pdf Foreign Entities Affidavit ClearTrack.pdf Monroe Renewal to 12 31 25.pdf I st Amendment 05—17—2023.pdf ClearTrack—Contract—2020-2025 Approved—Redacted.pdf 2025 11 Col GL AL exp 1.12.26 WC exp 3.12.26 signed.pdf 2025 11 C01 PL Cyber exp 2.28.26 signed.pdf FINANCIAL IMPACT: FINANCIAL IMPACT: CC_08002, SC00038 —Professional Services Effective Date: 01/01/2026 Expiration Date: Total Dollar Value of Contract: Approximately $ 109,500.00 Annually Total Cost to County: Approximately $ 109,500.00 Annually Current Year Portion: $ 82,125.00 Budgeted: Yes Source of Funds: Primarily Ad Valorem CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A 233 Revenue Producing: N/A If yes, amount: N/A Grant: N/A County Match: N/A Insurance Required: Yes Additional Details: N/A 234 Benefit Administration System & Consulting Agreement THIS AGREEMENT ("Agreement")is made and entered into as of this loth day of December 2025 , by and between ClearTrack HR, LLC, a foreign limited liability corporation authorized to do business in the State of Florida ("ClearTrack W' or "ClearTrack" or "Contractor"), and Monroe County Board of County Commissioners ("County" or "BOCC") (collectively, the"Parties"). WHEREAS, on August 30, 2018,the County entered into a Benefit Consulting Agreement with ClearTrack for the provision of services identified in Exhibit A to that Agreement, including the development of an online benefits enrollment platform to be utilized by members of the County health plan in selecting their County health plan benefits; and WHEREAS,pursuant to that Agreement, ClearTrack developed and built a platform exclusively for the County,to facilitate selection of health plan choices and other benefits by all of the Health Plan members; and WHEREAS, the platform was rolled out and used during the Open Enrollment period of 2018; and WHEREAS, pursuant to that Agreement, ClearTrack also provided assistance to County staff with the online member enrollment services, and also provided technical support both for the members and County staff as well as services to maintain the database; and WHEREAS, on January 29, 2019, the County entered into Amendment No. 1 to the Benefit Consulting Agreement, to continue the services from month-to-month, up to the compensation limit in the contract(not to exceed $49,999.99); and WHEREAS, on July 15, 2020, the County entered into the Benefit Consulting Agreement, to continue the services for five years, up to the compensation limit in the contract; and WHEREAS, on August 20, 2025, the County entered into Renewal Offer to the Benefit Consulting Agreement, to continue the services until December 31, 2025 WHEREAS, the County is considering its options for online employment enrollment and unenrollment services, but wishes to continue to engage the services of ClearTrack in the meantime, to continue this highly beneficial platform as well as the technical support and database services necessary to support the platform and facilitate member use; and 1 235 WHEREAS, ClearTrack has represented that it is willing to continue with a contractual relationship to provide these services; and WHEREAS, section 2-346 of the Monroe County Code of Ordinances (MCC) defines the term "sole source" to mean "the only source of the item(s) which meets the needs of the using department as determined by the required process under the Monroe County Purchasing Policies and Procedures"; and WHEREAS, MCC section 2-347(e)(3) further provides that when goods or services are only available from a sole source as documented by the requesting department,then the purchase may be exempt from competitive bidding requirements; and WHEREAS, because ClearTrack developed and hosts the current online platform, it is the only vendor that can continue providing the online enrollment and unenrollment of health plan members, as well as technical support for the platform and continued maintenance of the populated database; NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereby agree as follows: 1_0 Description of Services. The services to be performed by ClearTrack HR for the County shall include the services referenced in the body of this Agreement and those listed on Exhibit A, attached hereto and made a part hereof. In the event of a conflict between the body of this Agreement and Exhibit A, the Parties agree that the terms in the body of this Agreement shall control. The services to be performed may only be modified as agreed upon by the parties in writing. The parties further agree that ClearTrack HR is an independent contractor and is not an employee of Monroe County. ClearTrack HR has the right to determine the means and methods to be used in accomplishing and providing the services to be rendered hereunder. 2_0 Duties required of the County. The County shall provide ClearTrack HR with any and all information related to its benefit program that ClearTrack HR may reasonably request in order to perform the services contemplated hereunder including, but not limited to, accurate and timely information related to the County and the plans and products subject to the services. Furthermore,the County shall distribute in a reasonable manner communication material related to the services being offered by ClearTrack HR. ClearTrack HR will not independently verify or authenticate information provided by the County or on 2 236 the County's behalf. the County shall solely be responsible for the accuracy and completeness of such information and other documentation furnished to ClearTrack HR. 3_0 Term. This Agreement shall commence on January 1, 2026 (the "Effective Date") and remain in effect for a period of three(3)years (the"Initial Term"). Following the Initial Term, the Agreement may be renewed for additional one (1) year period upon mutual written agreement of the parties. The parties may continue to extend the Agreement in successive one (1)year increments for as long as mutually agreed. 4_0 Fees for Services Performed. The fees to be paid to ClearTrack HR are those outlined in Exhibit A. The County agrees to timely pay all fees, costs, and expenses arising out of or resulting from the services in accordance with the Florida Local Government Prompt Payment Act. 5_0 Expenses. The County will not be responsible for direct expenses associated with ClearTrack HR's services other than those specifically referenced in this Agreement. 6.0 Indemnification. a. The parties acknowledge that ClearTrack HR is not named as a fiduciary with respect to any plan for which it may provide services. The parties agree that ClearTrack HR is not nor shall become a fiduciary of any insurance plan as the result of providing the services anticipated by this Agreement. b. In order to provide the services identified herein, it may be necessary for ClearTrack HR to receive from the County, or from the County's agent, information of a personal nature that may be protected by various privacy laws. ClearTrack HR advises that the County consult with legal counsel as to laws that may impact the County or the County's plan(s). The County warrants that the County or the County's agent have the right and authority to disclose certain protected health information to ClearTrack HR for ClearTrack HR's use in performing the services anticipated by this Agreement. The County warrants that ClearTrack HR's use of this information to perform the services anticipated by this Agreement does not violate any privacy notice issued by the County, a benefit program the County maintains, or any applicable law. C. Neither ClearTrack HR nor the County shall have any liability for any failure or delay in performance of obligations under this Agreement because of circumstances beyond reasonable control, including without 3 237 limitation, acts of God, fires, floods, earthquakes, acts of war or terrorism, civil disturbances, sabotage, accidents, unusually severe weather, governmental actions,power failures, computer/network viruses that are not preventable through generally available retail products, catastrophic hardware failures, or attacks on servers. d. The Parties further agree, notwithstanding any other terms or conditions contained here, that neither ClearTrack HR nor the County shall have any liability for indirect, special, punitive, consequential or incidental damages, including, without limitation loss of profits. e. Except to the extent prohibited by law, the County will indemnify, defend, and hold harmless ClearTrack HR, its directors, officers, and associates from and against any and all claims and/or lawsuits brought by any person, entity or governmental authority from and against any and all judgments, settlements, costs,penalties, and expenses (including reasonable attorneys' fees and expenses) resulting from or arising out of criminal conduct, negligence, or fraud on the part of the County or any of the County's directors, officers,or associates(acting alone or in collusion with others) in connection with this Agreement, except to the extent such claim or lawsuit arises from a wrongful act or wrongful omission that ClearTrack HR,pursuant to rights under this Agreement, specifically directed the County to engage in or which arises from criminal conduct, negligence, or fraud on the part of ClearTrack HR or any of ClearTrack HR's directors, officers or associates (acting alone or in collusion with others). f. Except to the extent prohibited by law, ClearTrack HR will indemnify, defend, and hold harmless the County, the County's directors, officers, and associates from and against any and all claims and/or lawsuits brought by any person, entity or governmental authority against any and all judgments, settlements, costs, penalties, and expenses (including reasonable attorneys' fees and expenses) resulting from or arising out of criminal conduct,negligence, or fraud on the part of ClearTrack HR or any of its directors, officers, or associates (acting alone or in collusion with others) in connection with this Agreement, except to the extent such claim or lawsuit arises from a wrongful act or wrongful omission that the County, pursuant to rights under this Agreement, specifically directed ClearTrack HR to engage in or which arise from criminal conduct, negligence, or fraud on the part of the County or any of the County's directors, officers or associates (acting alone or in collusion with others). 4 238 7.0 Confidentiality. 7_1 To the maximum extent allowed bylaw and specifically in accordance with Florida public records law, ClearTrack HR will retain in confidence all information and technical data derived from or disclosed to ClearTrack HR by the County, the County's Employees,the County's representatives, or the County's agents,which is not generally known to the public, hereinafter referred to as "Confidential Information." Examples of Confidential Information include, but are not limited to, information or data disclosed in oral, written, graphic, or machine-readable form or in forms otherwise embodying or displaying such information which is visible or audible to ClearTrack HR by virtue of ClearTrack HR having an employee, subcontractor, or agent visiting or performing services at a facility controlled by the County or one of the County's subsidiaries, agents or subcontractors; or by having access to the County's systems including,but not limited to, employee information, which may constitute personally identifiable information. Examples of personally identifiable information include, but are not limited to, individual names, addresses, phone numbers, email addresses, employment information, financial information, social security numbers, drivers' license or other identification card numbers, or other similar information. ClearTrack HR shall use all Confidential Information solely to perform its obligations under this Agreement. The disclosure of Confidential Information is subject to privacy laws. This obligation of confidentiality shall not, however, apply to information that: (a) is or becomes available in the public domain through no wrongful act or omission of ClearTrack HR; (b) is already in ClearTrack HR's rightful possession without an obligation of confidentiality prior to disclosure by the County; (c) is rightfully disclosed to ClearTrack HR by a third parry without an obligation of confidentiality that is known to ClearTrack HR; (d) is independently developed by ClearTrack HR; or(e) is required to be disclosed by law or pursuant to any order of a court of competent jurisdiction or regulatory order properly served on ClearTrack HR. a. ClearTrack HR agrees to regard and preserve as confidential all records and other information including but not limited to participant demographic and benefit election information and any materials developed exclusively for the County. ClearTrack HR will not, without written authority from the County, disclose to others during the term of this Agreement or thereafter, any such records or other information except as required by applicable law. 5 239 b. Upon Termination of this Agreement, each parry shall promptly return to the other parry all copies of materials involving confidential information in the other party's possession or control. c. Public Records Requirements: Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the CONTRACTOR is required to: (1) Keep and maintain public records that would be required by the County to perform the service. (2) Upon receipt from the County's custodian of records,provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONTRACTOR does not transfer the records to the County. (4) Upon completion of the contract,transfer, at no cost,to the County all public records in possession of the CONTRACTOR or keep and maintain public records that would be required by the County to perform the service. If the CONTRACTOR transfers all public records to the County upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian of records, in a format that is compatible with the information technology systems of the County. (5) A request to inspect or copy public records relating to a County contract must be made directly to the County,but if the County does not possess the requested records,the County shall immediately notify the CONTRACTOR of the request, and the CONTRACTOR must provide the records to the County or allow the records to be inspected or copied within a reasonable time. If the CONTRACTOR does not comply with the County's request for records, the County shall enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel this contract upon violation of this provision by the CONTRACTOR. A CONTRACTOR 6 240 who fails to provide the public records to the County or pursuant to a valid public records request within a reasonable time may be subject to penalties under section 119.10, Florida Statutes. The CONTRACTOR shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, GAELAN JOKES AT PHONE# 305-292-3470 JOKES-GAELAN a)MONROECOUNTY-FL.GOV. MONROE COUNTY ATTORNEY'S OFFICE ItII 12TH Street, SUITE 408, KEY WEST, FL 33040. 8.0 Miscellaneous. 8_1 Governing Law. Any action, suit, or proceeding arising under or in connection with this Agreement must be commenced within two(2)years after the claim or cause of action arises. This Agreement shall be governed in all respects by the laws of the state in which the County is located, without regard to conflicts of law. 8_2 Assignment. Neither parry may assign (voluntarily, by operation of law, or otherwise) this Agreement (or any rights or obligations contained herein) without the prior written consent of the other parry,whose consent shall not be unreasonably withheld. Any permitted assignee shall assume all obligations of its assignor under this Agreement. Any purported assignment or transfer in violation of this section shall be void. 8_3 Entire Agreement. This Agreement is the entire agreement between the parties. This Agreement supersedes all prior or contemporaneous oral or written communications, proposals, and representations with respect to the subject matter covered by this Agreement. The terms and conditions of this Agreement can only be modified via a written agreement signed by all parties. 8.4 Counterparts. This Agreement may be executed by the parties in separate counterparts each of which when so, executed and delivered shall be an original,but all such counterparts together shall constitute but one and the same instrument. 7 241 8_5 Notices. Any notice, communication or payment required under this Agreement shall be addressed as follows: Client: Vendor: Monroe County BOCC ClearTrack HR, LLC 1100 Simonton Street 19 Biltmore Drive Suite 2-268 Huntsville, AL 35806 Key West, FL 33040 Attn: Contracting Department Attn: Maddox- natalie@monroecounty-fl.gov 8_6 Attorneys' Fees. In the event ClearTrack HR or the County institutes legal proceedings related to this Agreement against the other party the prevailing party in such proceedings shall be entitled to recover from the other parry (in addition to any damages or other relief granted as a result of such litigation) all costs and expenses incurred therein, including reasonable attorneys' fees and courts costs. 8_7 HIPAA and HITECH Compliance. ClearTrack HR and the County shall comply with all federal and state laws and regulations governing the privacy and security of health information, including without limitation,the Health Insurance Portability and Accountability Act(HIPAA), Health Information Technology for Economic and Clinical Health Act(HITECH), and their related regulations, and shall remain in compliance with these laws and regulations, and any other applicable laws, rules or regulations pertaining to the services, as they may be amended from time to time. The parties shall execute whatever additional documents or agreements may be necessary to comply with these laws and regulations. 9.0 Provisions Required by 2 CFR part 200. 9.1 Termination for Cause and Remedies. In the event of breach of any contract terms, the COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate this agreement for cause with 8 242 CONTRACTOR should CONTRACTOR fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination,prior to termination,the COUNTY shall provide CONTRACTOR with two (2) calendar days' notice and provide the CONTRACTOR with an opportunity to cure the breach that has occurred. If the breach is not cured within 24 hours of notice,the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract; however, the COUNTY reserves the right to assert and seek an offset for damages caused by the breach, including the cost of corrective work. The maximum amount due to CONTRACTOR shall not in any event exceed the spending cap in this Agreement. In addition,the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. 9.2 Termination for Convenience. The COUNTY may terminate this Agreement for convenience, at any time, upon ninety (90) days' notice to CONTRACTOR. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this agreement prior to date of termination. 9.3 Equal Employment Opportunity,No Discrimination. During the performance of this Agreement, the CONTRACTOR agrees as follows: 1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. 9 243 2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color,religion, sex, sexual orientation, gender identity, or national origin. 3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation,proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. 4. The contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965,and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 5. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules,regulations, and relevant orders of the Secretary of Labor. 6. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 7. In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 10 244 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 9.4 OTHER FEDERAL CONTRACT REQUIREMENTS. The CONTRACTOR and its subcontractors must follow the provisions as set forth in Appendix II to Part 200, as amended, including but not limited to: A. Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387) and will reports violations to FEMA and the Regional Office of the Environmental Protection Agency (EPA). B. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding agreement"under 37 CFR §401.2(a) and the recipient or sub recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or sub recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. C. Debarment and Suspension (Executive Orders 12549 and 12689) A contract award(see 2 CFR 180.220)must not be made to parties listed on the government wide exclusions in the System for Award Management(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. D. Byrd Anti-Lobbying Amendment(31 U.S.C. 1352) Contractors that apply or bid for an award exceeding $100,000 must file the required certification. The certification is attached to this Agreement as Exhibit D. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal 11 245 award. Such disclosures are forwarded from tier to tier up to the non-Federal award. C1earTrack will submit Exhibit D to the County's Benefits office within 10 days following execution of this Agreement by the County. Other Federal Requirements: E. Americans with Disabilities Act of 1990 (ADA) — The CONTRACTOR will comply with all the requirements as imposed by the ADA, the regulations of the Federal government issued thereunder, and the assurance by the CONTRACTOR pursuant thereto. F. Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of the COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with COUNTY funds under this Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The COUNTY and its CONTRACTOR agree to ensure that DBE's have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and perform contracts. The COUNTY and the CONTRACTOR and subcontractors shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. G. The Contractor shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. 9.2 ClearTrack HR warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Monroe County Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Monroe County Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover,the full amount of any fee, commission,percentage, gift, or consideration paid to the former County officer or employee. 12 246 9.3 The County and ClearTrack HR understand and agree that County officers and employees are required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313,Florida Statutes,regarding,but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information, or the County's gift policy, set forth in Section 1.05 of the County's Personnel Policies and Procedures Manual (Code of Ethics) available at: liq //www,�-yio it-oec. Litily o gc V/ i /q c ci � :g rocedures. 9.4 The provisions in Exhibits C and D are incorporated herein by reference as though fully set forth in this Agreement. [THE BALANCE OF THIS PAGE IS INTENTIONALLY BLANK] 13 247 IN WITNESS WHEREOF,the parties have caused this Agreement to be executed the date set forth below and agreement becoming effective January 1, 2026. The parties hereby agree and consent to the terms and conditions of the Agreement and acknowledge such by executing the Agreement below. Monroe County BOCC C1earTrack HR,LLC Signature: Signature: '��� Printed Michelle Lincoln Printed John McFarland Name: Name: Title: Mayor Title: President Date Date Signed: Signed: 11/21/2025 Address: 1100 Simonton Street Address: 19 Biltmore Drive Suite 2-268 Huntsville,Alabama 35806 Key West, FL 33040 Email: Email: jmcfarland@ClearTrack HR.com 14 248 EXHIBIT A FEESCHEDULE CLEARTRACK HR is providing rollover/open enrollment platform services on a continuing basis. The fees shall be in the amounts set forth below. Online Benefit Administration and $5.00 PEPM Enrollment System *5%Annual Escalator **Customized Programming/Scripting/Reports Based on current fee schedule ***EDI Files Based on current fee schedule ****ACA Service-Forms 1095C Based on current fee schedule File format for custom data feeds is due (3)three weeks prior to open enrollment date. * Annual Increase: The annual fees shall be in the amounts set forth above, and the pricing and fees specified herein will increase by 5% on each annual anniversary (January I") of the agreement based on Effective Date. **Customized programming must be mutually agreed upon in writing prior to the commencement of any work. A defined Scope of Work and corresponding cost estimate shall be executed for all custom data or reporting requests, as well as for the creation or modification of carrier EDI files. ***New or Changes to Electronic Data Files ****Addition of ACA Services: In the event the parties agree to add ACA services to this Agreement, the fees for such services shall be set forth in a written amendment mutually executed by the parties. The applicable rates shall be established at the time of amendment by mutual agreement, and no fees shall apply unless expressly documented in the amendment. Monthly PEM charge will be billed to Client on first of each month with payment due by the tenth. Invoice will be delivered via e-mail address provided for billing. Fees are subject to change if additional services are requested by the client. 18 249 EXHIBIT B Approved by OMB 0348-0046 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a.contract X a. X a. initial filing X_ b. grant bid/offer/application b. material change c. cooperative agreement b. initial award d. loan c.post-award For material change e. loan guarantee only: Year-quarter f. loan insurance Date of last report 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, X Prime_ Subawardee Enter Name and Address of Prime: Tier if Known: N/A Monroe County Board of County Commissioners 1100 Simonton Street Key West, FL 33040-3110 Congressional District, ifknown: FL26 Congressional District, ifknown: 6. Federal Department/Agency: 7. Federal Program Name/Description: U.S. Department of Justice Office of Justice Programs Bureau of Justice CFDA Number, ifapplicable: 16.738 Assistance 8. Federal Action Number, ifknown: 9. Award Amount, ifknown: BJA-2018-13626 $ 13,982 10.a.Name and Address of Lobbying b. Individuals Performing Services (including Registrant address if dierent from No. I0q) (f individual, last name,first name, MI): (last name,first name, Nll): N/A N/A It. Information requested through this form is authorized by title 31 U.S.C. section 1352. Signature: This disclosure of lobbying activities is a material representation of fact upon which Print Name: reliance was placed by the tier above when this transaction was made or entered into. Title: This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported Telephone No.: Date: to the Congress semi-annually and will be 16 250 available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10 000 and not more than$100,000 for each suA failure. Federal Use Only Authorized for Local Reproduction Standard Form -LLL (Rev. 7-97) 17 251 INSTRUCTIONS FOR COMPLETION OF SF-LLL,DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing,pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA)number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Included prefixes, e.g., "RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the 18 252 Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b)Enter the full names of the individual(s)performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form,print his/her name,title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. 19 253 Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project(0348- 0046), Washington, DC 20503 20 254 EXHIBIT C Insurance As a pre-requisite of the work and services governed, or the goods supplied under this contract (including the pre-staging of personnel and material), the Contractor shall obtain, at his/her own expense, insurance as specified in Attachment 1, which are made part of this contract. The Contractor will ensure that the insurance obtained will extend protection to all Subcontractors engaged by the Contractor. Alternatively,the Contractor may require all Subcontractors to obtain insurance consistent with the attached schedules. The Contractor will not be permitted to commence work governed by this contract (including pre- staging of personnel and material) until satisfactory evidence of the required insurance has been furnished to the County as specified below. Delays in the commencement of work, resulting from the failure of the Contractor to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work commenced on the specified date and time, except for the Contractor's failure to provide satisfactory evidence. The Contractor shall maintain the required insurance throughout the entire term of this contract and any extensions specified in the attached schedules. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the completion of work resulting from the failure of the Contractor to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended, except for the Contractor's failure to maintain the required insurance. The Contractor will be held responsible for all deductibles and self insured retentions that may be contained in the Contractor's Insurance policies. The Contractor shall provide, to the County, as satisfactory evidence of the required insurance, either: • Certificate of Insurance or • A Certified copy of the actual insurance policy. The County, at its sole option, has the right to request a certified copy of any or all insurance policies required by this contract. All insurance policies must specify that they are not subj ect to cancellation,non-renewal,material change, or reduction in coverage unless a minimum of thirty (30)days prior notification is given to the County by the insurer. The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving the Contractor from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as "Additional Insured" on all policies, except for Workers' Compensation. Any deviations from these General Insurance Requirements must be requested in writing on the County prepared form entitled"Request for "Waiver of Insurance Requirements" and approved by Monroe County Risk Management Department. 255 ATTACHMENT I WORKERS' COMPENSATION Prior to the commencement of work governed by this contract, the Contractor will obtain Workers' Compensation Insurance with limits sufficient to respond to applicable Workers' Compensation state statutes and the requirements of Chapter 440, Florida Statutes. In addition,the Contractor will obtain Employers' Liability Insurance with limits of not less than: $100,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease,policy limits $100,000 Bodily Injury by Disease, each employee Coverage will be maintained throughout the entire term of the contract. Coverage will be provided by a company or companies authorized to transact business in the State of Florida. If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-insurer, the County may recognize and honor the Contractor's status. The Contractor may be required to submit a Letter of Authorization issued by the Department of Labor and a Certificate of Insurance,providing details on the Contractor's Excess Insurance Program. If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In addition,the Contractor may be required to submit updated financial statements from the fund upon request from the County. 256 GENERAL LIABILITY Prior to the commencement of work governed by this contract, the Contractor will obtain Commercial General Liability Insurance. Coverage will be maintained throughout the life of the contract and include, as a minimum: • Premises Operations • Products and Completed Operations • Blanket Contractual Liability • Personal Injury Liability The minimum limits acceptable is: $500,000 Combined Single Limit(CSL) An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition,the period for which claims may be reported should extend for a minimum of twelve (12)months following the acceptance of work by the County. The Monroe County Board of County Commissioners will be named as Additional Insured on all policies issued to satisfy the above requirements. 257 BUSINESS AUTOMOBILE LIABILITY Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to the commencement of work, shall obtain Business Automobile Liability Insurance. Coverage will be maintained throughout the life of the contract and include,as a minimum,liability coverage for: • Owned, Non-Owned, and Hired Vehicles The minimum limits acceptable is: $300,000 Combined Single Limit(CSL) If split limits are provided, the minimum limits acceptable are: $200,000 per Person $300,000 per Occurrence $100,000 Property Damage The Monroe County Board of County Commissioners will be named as Additional Insured on all policies issued to satisfy the above requirements. 258 CYBER LIABILITY Prior to the commencement of work governed by this contract, the Contractor will obtain Cyber Liability Insurance. Coverage will be maintained throughout the life of the contract and include the following coverages: • Data Breach • Network Security Liability • Internet Media • Network Extortion • Regulatory Proceedings • PCI Fines and Costs The minimum limit acceptable is: $1,000,000 259 EXHIBIT D (Required Additional State and Local Clauses) The following clauses are added into the attached Agreement as if fully set forth therein- 1. F.S. 287.0582, F.S. and Monroe County Purchasing Policy (required for all contracts for purchases of services or goods > 1 year): Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the BOCC. 2. Public Entity Crime Statement (required for all procurement documents and contracts by F.S. 287.133 and Monroe County Purchasing Policy): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. As used herein, the term "convicted vendor list" means a list maintained by the Florida Department of Management Services, as defined in F.S. 287.133. By entering in this Agreement, the vendor acknowledges that it has read the above and states that neither the vendor nor any Affiliate has been placed on the convicted vendor list within the last 36 months. 3. Scrutinized companies (F.S. 287.135): a. This contract is terminable at the option of the awarding body if the company is found to have been placed on the Scrutinized Companies that Boycott Israel List as that term is defined in F.S. 287.135 or is engaged in a boycott of Israel. 4. Human Trafficking (F.S. 787.06): Whenever a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury, attesting to that the nongovernmental entity does not use coercion for labor or services. A copy of the affidavit is attached. 1 260 5. Foreign Entities Affidavit (F.S. 287.138): a. Beginning 1/1/2024, a governmental entity may not accept a bid or proposal from, or enter into a contract with, an entity which would grant the entity access to individual personal identifying information ("PII") unless the entity provides an affidavit signed by an officer or representative under penalty of perjury attesting that the entity does not meet any of the criteria in F.S. 287.138(2)(a)-(c): • Entity owned by a country of concern (China, Russia, Iran, North Korea, Venezuela, Syria) • Controlling interest by government of foreign country of concern; • Entity organized under the laws of or has principal place of business in foreign country of concern. b. Beginning 7/1/2025, a governmental entity cannot renew a contract with an entity which would grant the access to PI unless the entity provides the affidavit. c. Beginning 7/1/2025, a governmental entity cannot extend or renew a contract with an entity meeting the above criteria if the contract would give access to PH to that entity. The affidavit is attached. 2 261 AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR SERVICES Entity/Vendor Name: Cleartrack HR LLC Vendor FEIN- 82-1219354 Vendor's Authorized Representative. Heather McFarland, CEO (Name and Title) Address: 19 Biltmore Drive City: Huntsville State: AL Zip: 35806 Phone Number: 256-656-7619 Email Address: hmcfarland@cleartrackhr.com As a nongovernmental entity executing, renewing, or extending a contract with a government entity, Vendor is required to provide an affidavit under penalty of perjury attesting that Vendor does not use coercion for labor or services in accordance with Section 787.06, Florida Statutes. As defined in Section 787.06(2)(a), coercion means- 1. Using or threating to use physical force against any person; 2. Restraining, isolating, or confining or threating to restrain, isolate, or confine any person without lawful authority and against her or his will; 3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or service are not respectively limited and defined; 4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; 5. Causing or threating to cause financial harm to any person; 6. Enticing or luring any person by fraud or deceit; or 7. Providing a controlled substance as outlined in Schedule I or Schedule II of Section 893.03 to any person for the purpose of exploitation of that person. As a person authorized to sign on behalf of Vendor, I certify under penalties of perjury that Vendor does not use coercion for labor or services in accordance with Section 787.06. Additionally, Vendor has reviewed Section 787.06, Florida Statutes, and agrees to abide by same. Certified By: Heather McFarland who is authorized to sign on-behalf of the above referenced company. Authorized Signature. A/V\4 Print Name: Heather McFarland Title: CEO 3 262 FOREIGN ENTITIES AFFIDAVIT F.S. 287.138 I, Heather McFarland of the city of Harvest according to law on my oath, and under penalty of perjury, depose and say that: a. I am CEO of the firm of Cleartrack HR LLC ("Entity"), the bidder making the Proposal for the project described in the Request for Proposals for Benefit Administration Services _ and that I executed the said proposal with full authority to do so- b. In accordance with section 287.138, Florida Statutes, the Entity is not owned by the government of a Foreign Country of Concern, as that term is defined in F.S. 287.138, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity. c. The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. (Signature) Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me, by means of ❑ physical presence or ❑ online notarization, on (date) by (name of affiant). He/She is personally known to me or has produced (type of identification) as identification. NOTARY PUBLIC My Commission Expires: 4 263 / / of 0SIM a / / / / / AF Of the, , ,,,cMty, e cI afi �r ul, P ena 1 under P "1 e uest ffcc� a eot described rn the Req, the Proposal for the pr J cuted t d that, I eye Admin�strat�an Seruices an do so' full�;uthar� to he Entity N n, ,OWP % r� rccardanee with section 287:138; Florida�da Statutes, rr ment cif a Farei;n Count of Concern as that term � 'defi`r��d �r� ry laws of nor has its Principal,F'lace ofusine 18, s rat orc,�anrzed under theP /i Fares n CoUrit of Concern, 'nd the government of a Forerun`Couu / % ;;,%// !!% chce n'cfa ;s nat haue a,,Critrc>Ilin" Interest in the entity. % .... � r grid correct and mfthw 1 s atements contained to this affidau/t are t ue f statements contne / that Monroe County re ff s,u gn fhe truth of the o nracts thMs;affidauit in r�1/1/c'Xrdino at �ar;saMd project. Date:: iii; A k' ,,,, ;"v, to r affirm far me , ;, // // ,, d sv✓ .; p, ed) b e y means of, ph. sical / �n 1r�nn r' L /•� ,,Warne of a ra t�„ He/She ws= ,; i / i / / / o / / / uu / uuuuuuu / I u 1 I uu / / r / / // / / i / / / i i RENEWAL OFFER TO BENEFIT CONSULTING AGREEMENT THIS renewal offer("renewal")to the Benefit Consulting Agreement ("Agreement") by and between ClearTrack HR, LLC ("ClearTrack") and Monroe County Board of County Commissioners ("County" "BOCC") (collectively, the "Parties") is entered into on July 15, 2020. WHEREAS, on that date ClearTrack HR and County entered into a Benefit Consulting Agreement, pursuant to which ClearTrack agreed to provide the services shown on Exhibit A to the Agreement (Scope of Services)for the time period shown in section 3.0 Term; NOW THEREFORE, Section 3.0 Term in consideration of the mutual promises and covenants contained herein, the parties hereby agree as follows: 1. The parties agree to renew and extend term to December 31, 2025 In all other respects, the terms and conditions contained in the Agreement between the Parties remain unchanged, and the Agreement remains in full force and effect. IN WITNESS WHEREOF,the parties have caused this renewal be executed as of the dates set forth below. The parties hereby agree and consent to the terms and conditions of the renewal and acknowledge such by executing the renewal below. Client Vendor Executed by: Monroe County BOCC Accepted By: Cleartrack HR,LLC Signature: Signature: 9!�� Printed Name: Printed Name: John McFarland Title: Title: President Date Date Signed: Signed: 7/30/2025 Address: Address: 19 Biltmore Drive Huntsville,AL 35806 Email: Email: jmcfarland_Cleartrack HR.com 265 266 d Kevin Mad* cpA ty Clerk of the Circuit Court& Comptroller Monroe Coun , Florida Z' DATE: Ma}' 22, 2023 TO: Bil'an Cook, Director Employee Services ATTN: Natalie Maddox, Sr. Administrator Employee Benefits FROM: Panicla G. Hanco(4(-'. SUBJECT: Ma}' 17" 110(I' Meeting Attaclicd is an electronic cop}'of'llic following Hem for your liandling: C7 I" Amendment to the Agi-eenient Nvitli CleartrackHR, Inc. wIncli provides senrice for flit County's lienclits Administration SofiNvare Systeni. 'Flns sN,sleiii provides electronic management ol'benelits eliglbllit}', enrollment, data file feeds to camers, Compliance, reporting and oilier related processes. "Phis aniendnient reflects a price increase 1'roni $ 3.00 per member per montli to $ 4.00 per nieniber per mondi and an increase in the liotirl},rate 1'()r add-on senices (not specified in die c( ntract) to $ 150.00 per liour. Sliould N'ou liave any questions please feel 1'rcc to contact nic at (305) 292-3550. cc: Count}'Attonicy Filiance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida?3r1-'(1 305-294-4641 305-289-6027 305-852-7145 305-852-7145 267 AMENDMENT NO. 1 TO BENEFIT CONSULTING AGREEMENT THIS AMENDMENT NO. 1 ("Amendment") to the Benefit Consulting Agreement ("Agreement") dated July 15, 2020 by and between ClearTrack HR, LLC ("ClearTrack") and Monroe County Board of County Commissioners ("County" or"BOCC") (collectively, the "Parties"), is entered into as of the 17t" day of May 2023, which shall be the Effective Date for this Amendment. WHEREAS, on July 15, 2020, ClearTrack HR and the County entered into a Benefit Consulting Agreement, pursuant to which ClearTrack agreed to provide the services shown on Exhibit A to the Agreement (ClearTrack HR Scope of Services); and WHEREAS, Exhibit B to the Agreement, Fee Schedule, set forth the fees that ClearTrack HR will receive for the services; and WHEREAS, ClearTrack HR has requested to amend Exhibit B in order to increase the monthly amount that ClearTrack HR will receive for the online benefit and administration and enrollment system to increase from $3.00 per employee per month ("PEPM") to $4.00 PEPM; and WHEREAS, ClearTrack HR has requested to amend Exhibit B in order to increase the hourly rate for additional services not otherwise included in the agreement to $ 150.00 per hour; and WHEREAS, the County is in agreement with the proposed increases. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the Parties hereby agree as follows: 1. On Exhibit B, Fee Schedule, the monthly amount for online benefit administration and enrollment system (including technical/software support) is increased from $3.00 PEPM to $4.00 PEPM. 2. On Exhibit B, Fee Schedule, the hourly rate for additional services not otherwise include in the agreement will increase to $ 150.00 per hour. 3. The above change shall take effect as of May 17, 2023. 4. In all other respects, the terms and conditions contained in the Agreement between the Parties remain unchanged, and the Agreement remains in full force and effect. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth below. 268 T hereby agree and consent to the terms and conditions of the Amendment c ge such by executing the Amendment below. Monroe County Board of County PA, Clerk of Courts Commissioner By By: As Deputy Clerk Mayor ClearTrack HR, LLC By: *Wog�� Heather McFarland, CEO Approved as to form and legal sufficiency: Monroe County Attorney's Office 5-17-2023 '2 CD 269 CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) .4C�R 04/05/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT MCGRIFF INSURANCE SERVICES INCIPHS - 222734;8 PHONE (866)467-8730 FAX (AIC,No,Ext): (AIC,No): The Hartford Business Service Center 3600 Wiseman Blvd E-MAIL San Antonio,TX 78251 ADDRESS INSURER(S)AFFORDING COVERAGE NAIC# INSURED tNSURER A: Twin City Fire Insurance Company 29459 CLEAR TRACK HR LLC INSURER B: Hartford Accident and Indemnity Company 22357 PO BOX 69 INSURER C HARVEST Ai_35749-0069 INSURER D INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000.000 CLAIMS-MADE OCCUR DAMAGE TO RENTED $1,000,000 X General Liability MED EXP(Any one person) $10,000 A X 22 SBA RS9035 01/12/2023 01/12/2024 PERSONAL S ADV INJURY $2,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY❑PRO- Q LOC PRODUCTS-COMPIOP AGG $4,000,000 JECT OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $2,000,000 ANY AUTO BODILY INJURY(Per person) A ALL OWNED SCHEDULED 22 SBA RS9035 01/12/2023 01/12/2024 BODILY INJURY(Per accident) AUTOS AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS X AUTOS (Peracadertt) UMBRELLA LIAR OCCUR EACH OCCURRENCE EXCESSLUIB CLAIMS- AGGREGATE ED RETENTION WORKERS COMPENSATION X PER OTH. AND EMPLOYERS'LIABILITY STATUTE R ANY YIN E.L EACH ACCIDENT $1,000,000 B PROPRIETORIPARTNERIEXECUTIVE NIA 22 WEC AB3KK6 03/12/2023 03/12/2024 OFFICERIMEMSER EXCLUDED? EL DISEASE-EA EMPLOYEE $1,000,000 (Mandatory in NH) If yes,describe under E.L DISEASE-POLICY LIMIT $1„000,000 PE5QRIPTIQN QE QFERATIONS.below A EMPLOYMENT PRACTICES 22 SSA RS9035 01/12/2023 01/12/2024 Each Claim Limit $10'000 LIABILITY Aggregate Limit $10,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Those usual to the Insured's Operations.Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy, CERTIFICATE MOLDER CANCELLATION Monroe Board of County Commissioners SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 1100 SIMONTON ST APPROVED BY RISK MANAGEMENT BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED KEY WEST FL 33040 IN ACCORDANCE WITH THE POLICY PROVISIONS. 17, AUTHORIZED REPRESENTATIVE DATE 4/2f�/23 WAIVER N/A_YESX No vehicles-all remote staff d 198-2015 ACORD CORPORATION.All rights reserved. Additional insured on VL waived ACORD 25(2016103) The ACCIRD name and logo are registered marks of ACORD 270 CI ient#:2145969 04C LEARTRAI [704/13/2023 (MWDDIYYYYI ACORDTM CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed® If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAME: Emer in Client Commercial Client Center McGriff Insurance Services PHOIC N E,c:888 743-2217 Aic No: 8888279861 7701 Airport Center Dr E-MAIL ADRESS: l: g ClientSery er@mc iceCent riff.com ADD Suite 1800 INSURERS AFFORDING COVERAGE NAIC 0 Greensboro,NC 27409 INSURER A:Twin City Fire Insurance Company 29459 INSURED ClearTINSURER B:Hartford Accident&Indemnity Ins Co 22357 PO Bo 69 HR LLC INSURER C Landmark American Insurance Co 33138 PO Box INSURER D Harvest,AL 35749 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE ADDL SUB POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MMIDOIYYYY MM/DDIYYYY A X COMMERCIAL GENERAL LIABILITY 22SBARS9035 1/12/2023 0111212024 EACHGOCTCURRENCE s2,000,000 CLAIMS-MADE �OCCUR REEiuISS ENTE6 e s 1 000000 MED EXP(Anyone person) $10 DDO PERSONAL&AOV INJURY s 2,000,D00 GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE s4,000,000 POLICY ET :LOC PRODUCTS-COMPIOPAGG s4,000,000 OTHER: S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea aideni ANY AUTO BODILY INJURY(Per pereon) S OWNED SCHEDULED BODILY INJURY(Per aeddontt S AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY Par acraden9 S UMBRELLA LIAB OCCUR EACH OCCURRENCE[4 S EXCESS LIAR CLAIMS-MADC", AGGREGATE S CEO RETENTION S S B WORKERS COMPENSATION 22WECAB3KK6 3/12/2023 03112/202 X PER° OTH AND EMPLOYERS'LIABILITY c Y I N ANY PROPRIETORYPARTNERIEXECUTIVE E.L.EACH ACCIDENT S1 OOO DOD OFFICERIMEMBER EXCLUDED? N N d A (Mandatory In NH) " '� E.L.DISEASE-EA EMPLOYEE S1 OOO OOO If Yes.describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S1,000,000 C Professional LCY801194 1/31/2023 01131/2024 3,000,000 Aggregate Liability 1,000,000 Each Claim 5 000 Deductible DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If more space Is required) Policy: LCY801194 Professional Services Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded:$5,000 Retro Date:06/28/19 Technology Services Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded:$5,000 Retro Date: 06128/19 Media Activities Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded:$5,000 Retro Date: 06/28/19 Network Security&Privacy Error:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro Date: (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION Monroe Count Board f C SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE County o County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street Key West, FL 33040 AUTHORIZED REPRESENTATIVE C%�UJ*M 1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016103) 1 of 2 The ACORD name and logo are registered marks of ACORD #S319692531M31941009 LRN 271 DESCRIPTIONS (Continued from Page 1) 06/28/19 Regulatory Matter:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro pate:06/28119 Privacy Breach:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro Date: 06/28/19 Data Assets Corruption:Aggregate 3,000,000 Each Claim$1,000,000 Ded: $5,000 Retro Date:06/28119 Cyber Extortion Threat:Aggregate$500,000 Each Claim$500,000 Ded:$5,000 Cyber Crime:Aggregate$100,000 Each Claim$100,000 Ded:$5,000 SAGITTA 25.3(2016/03) 2 of 2 #S319692531M31941009 272 4., Kevin cPA ' it , Comptroller-�IN�lart OO County, Fl iddt 3 ' .,.. lark��tFu� l�lrt� Court& om trol�tt T AIV2. July 22,2020 llmyatm C(Ft)k, Director Employee Services AT TN: Natalie li;e Madldox, Administrator r Employee Benefits FROM: l`"auxla G. Rtrmc:c,*C. S ,arty IS' l OCC Mect ng Attached hed is att r lectxovic cWom of time tollowilig ltemrt 14 your lmartcll rt 'u Five year Cootact for 6 ,900.00 annually/$324,000.00 over live yean vidi Cleartr:�mcicl-lR, lmrc. Cor ccmniiirtm-mtiou of die Cc Laity"s l etmc:lit,s Aclrrmirristrwi mr System W lr provides clectrottmc ma an anent ofbenetits eligibility,cmrroffimrent,data lll'e feeds to curiers, Comm plii cmrcc,relrortirtH.mmtcl other related approval ttm wAve. ltarcl copy si at tture mrr time submitted lrrctt,ro sA .Should you liave aily questions Incase 1-,l free to cottt�mc:t mane at (305) 292-355 3. cc: ti",o unly Attmzrmre,y Furmxmce File KEY WEST MAAATHON PLANTATION KEY PKIR�OTH BUILDING Whitebead Street 3117 Overseas Highway 88820 Overwas,Highway 50 Hio *t Key West,Florida 33040 Marathon,Florida 33050 Plantabon Key,HDMa 33070 Plantfion Key,Floridia 33070, 30 4641, 305 2 - 12'7 - -714 ; - 6 -714 273 BENEFIT CONSULTING AGREEMENT ji 5try THIS AGREEMENT rAgreernent") is made and entered Into as of this 4st- -day of une.July J 2020 ("Effective Date"), by and between Clea,rTrack HR, LLC, 305A Quality Circle, Huntsvite, Alabama 35806, a foreign, limited liability corporation authorized to do business In the State of Florida ('ClearTrack HIR" air 'ClearTrack", or "Contractce), andl IMonroe County Board of County Commissioners ("County," or 'BOCV) (collectively,,the"Parties"). WHEREAS, on August 3,01, 20118, the County entered into a Benefit Consulting Agreement with Cleik for the: provision of services identified in that Agreement, including the development of an online benefits enrai platform to be utilized by members,of the County health plan ("Heatith Plan"') in, selecting their County health plan benefits;and WHEREAS, pursuant to that Agreement, with subsequent amendments and renewals, ClearTrack developed and built a platform exclusively for the County, to facilitate Selection of health plan choices ands other benefits by all of the Health Plan members;and WHEREAS, the platform was rolled out and used during the Open: Enrollment periods,of 2018 ands 2019; and WHEREAS, pursuant to that Agreement, ClearTrack also provided assistance to County staff with the online member enrollment services, and also provided technical support both for the members and County staff as well as services to maintain the database;and WHEREAS,, on or about November 20, 2,019, the County Issued a Request for Proposals (UP), seeking a vendor for the provision of web-based benefit administration services including an online enrollment system;and WHEREAS, following submission of proposals,with a deadline of January 28, 20201, a selection committee met to review the proposals, and ultimately ranked ClearTrack as the top ranked proposer and has recommended to the Board, of County Commissioners that a contract be awarded to ClearTrack; and WHEREAS,the parties now,wish,to memorialize their arrangement in the forrn of this, Agreement; and 274 INOW THEREFORE, In consideration of the mutual promises and covenants contained herein, the parties hereby agree as follows,, LO.D.qscription of-$e�rvlce The services to,be performed by ClearTrack HR for the County shall Include the services referenced in the body of this Agreement and those listed an Exhibit A, attached hereto and made a part hereof. In, the event of a conflict between the body of this Agreement and Exhibit A, the Parties agree that the terms In the body of this Agreement shall control.The services to be performed may only be modified as agreed upon Iby the parties in writing. The parties further agree that ClearTrack HR is an Independent contractor and, is not an employee of Monroe County. ClearTrack HR has the right to, determine the means, and methods to be used In accomplishing and providing the services to,be tendered hereunder. 2.0Dq"es roguired of the Cgunt6 The County shall provide ClearTrack HR with any and all Information related to its benefit program that ClearTrack HR may reasonably request in order to perform the services contemplated hereundler including,, but not limitedi to, accurate and timely information related to the County and the plans and products, subject to the services,, Furthermore, the County shall distribute in a reasonable manner communication material related to the services being offered by ClearTrack. HR. ClearTraick HR will not independently verify or authenticate information provided by the County or on the County's behalf. The County shall solely be responsible for the accuracy and completeness of such Information and other documentation furnished to ClearTrack HR. 3,10 j2ral, This Agreement is effective and will remain in effect for five (5) years from the Effective Date. 4,9 Ego, for-Services PeftrMgd,1 The fees to be paidl to CllearTrack HR are those, outlined in the Employee Benefit Enrollment Overview proposal from ClearTrack HR to Monroe County attached as Exhibit B, with the clarification that there shall be no charge for Additional EDI files for curreptly existing,files (Bluie Cross Blue Shleld, Envision Rx, Delta Dental, and Vision Service Plan). The County would only pay the AddWonal EDI file charge of $1,5001 per file,if additional files are added. The County agrees to timely pay ail fees, costs, and expenses arising out of or resulting from the services in accordance wO the Florida Local Government Prompt Payment Act. This Agreement is subject to,aninual appropriation by the Monroe County Board of County Commissioners. 2 275 5.0 EARenses. The County will not be responsible for direct expenses awssoclated with ClearTrack Hl 's services other than, those specifically referenced l in this Agreemuent n. aw. The parties acknowledge, that ClearTrack HR is not named as a fiduciary with respect to, any plan for which it may provide services. The parties agree that ClearTrack H:R is not nor shall become a fiduciary of any insurance plan as the resuilt of providing the services anticipated by this Agreement. b. in order to provide the services identified herein, it may be necessary for ClearTrack HR to receive: from the County, or from the County"s went, iinhrrmatlon of a personal nature that may be protected by various privacy laws. ClearTrack HR advises that the "County consult with legal counsel as to laws that may Impact the County or the County"s ptan(s). The County warrants, that the County or the Count 's agent have the right and authority+ to disclose certain protected health information to CllearTrack HR for ClearTrack HR's use in performing the services anticipated) by this Agreement.. The County warrants that ClearTrack Hl "s use of this information to perform the, sesvices, anticipated by this Agreement does not vlolate ainy privacy notice issued, by the County, a benefit. program the County maintains,or any appfiicable law. c, Neither ClearTrack HR nor the County shalll have any liability for any failure or delay in performance of obligations under this Agreement because of clircurnstainces beyond reasonable control, including without limitation, acts of God,titres, floods, earthquakes, acts of weer or terrorism,, civil disturbances, sabotage, accidents, unusually ,severe weather, governmental actions, power failures, comlputednertwwork viruses that are not preventable through generally available retail products, catastrophic hardware failures, or aittacks on servers, d. The parties further agree, notwithstanding any other tears or conditions contained here,that neittrer ClearTrack HR nor the County shall have any liability for indirect, special, punitive, consequential or Incidental damages, including,without limitation loss of(profits. e, Except to the extent prohibited by law, the County will indemnify, defend, and holm harmless ClearTrack Hit, Its directors, officers, and s 276 associates from and against any and all claims andlor lawsuits brought by any person, entity or governmental authority from andl against any and all judgments, settlements, costs,, penattles, and expenses (Including reasonable attorneys' fees and, expenses) resulting from or arising out of criminal conduct, negligence, or fraud, on the part of the County or any of this County's directors, officers, or associates (acting alone or In collusion with others) in connection with this Agreement, except to this extent such claim or lawsuit arises from a wrongful act or wrongful omissioini that ClearTrack HR, pursuant to rights under this Agreement, specifically directed the County to engage In or which arises from criminal conduct, negligence, or fraud on the: part of ClearTrack HR or any of ClearTrack IHR*s directors, of or associates(acting alone or in collusion with others). f. Except to the extent prohibited by low, Clea,rTrack HR will Indemnify, defend', and hold harmless the County, the County's directors,, officers, and associates from and against any and all claims and/or lawsuits brought, by, any person, entity or governmental authority against any ands all, judgments, settlements, costs,, penalties, and expenses (inictuiding reasonable attorneys' fees ands expenses) resulting from or arising out of criminal conduct, negligence, or fraud on the part of Clea,rTrack HR or any of its directors, officers, or associates (acting alone or in colliusion with others)in connection with, this Agreement, except to,the extent such claim or lawsuit arises from, a,wrongful act or wrongful omission that the County, pursuant to rights under this Agreement, specifically directed ClearTrack lHIR to, engage in or which, arise from criminal conduct, negligence, or frau,udl on the part of the County or ainy of the County's directors, officers or associates (acting alone or In collusion with others). Z&Confidentialltv, 7j To the maximurn extent allowed by law and specifically in accordance with Florida public records law, ClearTrack HR will retain in confidence all information and technical data derived from or disclosed to ClearTrack HR by the County,the County's Employees, the County's representatives,or the County's agents, which is not generally known to the public, hereinafter referred to, as 'Confidential Information." Examples of Confidential Information, Include, but are not limited to, information or data disclosed in oral, written, graphic, or machine-readable form or in forms otherwise embodying or displaying such Information which is visible or audible to ClearTrack MR by virtue of ClearTrack HIR having ain employee,, 4 277 I I subcontractor, or agent visiting or,performing services at a facility controlled by the County or one of the County's subsidiaries, agents or subcontractors; or by having access to the County's, systems including, but not limited to, employee information, which may constitute personally Identifiable information. Examples of personally Identifiable information inicludle, but are not limiked to, individual names, addresses, phone numbers, email addresses, employment information, financial Information, social security numbers, drivers' license or other identification card numbers, or other similar information, ClearTrack HR shall use all Confidential Information solely to perform its obligations under this Agreement. The disclosure of Confidential Information Is subject to, privacy laws, This obligation of confidentiality shall not, however, apply to information that: (a) is or becomes, available In the public domain, through no wrongful act or omission of ClearTrack HR, (b) is already In ClearTrack HR's rightful possession without an obligation of confidentiality prior to disclosure by the County; (c) is rightfully disclosed to ClearTrack HR by a third party without an obfigiation of confidentiality that is Iknown to ClearTrack HR; (d) is independently developed by ClearTrack IHR; or i(ei) is required to be disclosed by law or pursuant to any order of a,court of competent jurisdiction or regulatory order properly served an ClearTrack HR. a. ClearTrack HR agrees to regard and preserve as confidential all records and other information including but not limited to participant demographic and benefit election Information and any materials, developed exclusively for the County, ClearTrack HR will not, without written authority from the County, disclose to others during the term of this Agreement or the, any such records or other Infomation except as,required by applicable law. b. Upon Termination of this Agreement, each party shall promptly return to the other party all coples of materials Involving confidential information in the other party's possession or control. c. Public Records Requirements,: Pursuant to F.S. 11 9.07'0 1 and the terms and conditions of this contract, the CONTRACTOR Is required to: (1) Keep and maintain public records that werouldl be reqWrecI Iby the County to,perform the service. (2), Upon receipt from the: County's custodian of records, provide the County wifth a copy of the requested records or allow the records to be inspected or 5 278 copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. ('3) Ensure that public records that are exempt or confidential and exempt from public regards. disclosure requirements are not disclosed except as authorized by low for the duration of the contract term,and following completion of the contract if the CONTRACTOR does not transfer the records to the County, ( ) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the CONTRACTOR or lkeep and maintain public records that would be required' by the County to perform the service., If the CONTRACTOR transfers all public records,to the County upon completion of the contract, the CONTRACTOR shall destroy any dluiplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requiirements for retaining public records. All records stored electronically must be provided i to the County, upon request from the + ounty's custodian of records, in a forrnat that is compatible with the information technology systems of the County. f5 A request to inspect or copy public records relating to a County, contract must be made directly to, the County, but if the County does not possess the requested records, the County shall Immediately notify the CONTRACTOR of the request, and, the CONTRACTOR must provide the records to the County or allow the records to be inspected or copied vAthin al,reasonable time. If the CONTRACTOR does not comply with the ouunty's request for records, the County shall enforce the public records contract provisions in accordance with, the contract, notwwithstand'ing the County°s option and right to unilaterally cancel this contract upon violation of this provision by the CONTRACTOR, A CONTRACTOR who fails to provide the (public records to the County or pursuant to a valid public records request within a reasonable time: may be subject to penalties under section119.101, Florida Statutes, The CONTRACTOR shall not transfer custody, release, after, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPU'CATION OF DHIAPTER, 1191, FLORIDA 'STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT TINE CUSTODIAN OF s 279 PUBLIC iRECORDS, OR14N BRADLEY AT PH E# 3015-292-3470 BRAD,LEY-BRIAN@MONROECOUNTY�F�L,.GOV, MONROE COUNTY ATTORNEY'S OFFICE I I I 111 2TH Street, SUITE 408, KEY WEST, FL 33040. 11 Ggyerning L w,ww Any action, suit, or proceeding arising under or in connection with this Agreement must be commenced' within two (2), years after the claim,or cause of action arises.This Agreement shall be governed in all respects by the laws,of the state in,which the County is located,without regard to(mnilicts,of law. 92A2219nmg-rLt Neither party may assign (voluntarily, by operation, of law, or otherwise)this Agreement(or any rights or obligations contained herein), without the prior written consent of the other party, whose consent shall not be unreasonably withhold. Any permitted assignee shall assume all obligations of its assignor under this Agreement. Any purported assignment or transfer in violation of this section shall be void. A.3 Entire AgEegemgjn . This Agreement is the en re agreement between the parties. This Agreement supersedes all prior or contemporaneous orail or written communications, proposals, and:, representations, with respect to the subject matter covered by this Agreement. The terms and conditions, of this Agreement can only be modified via, a written agreement signed by all parties. BA QqunLe[parts. This Agreement may be executed by the parties In separate counterparts each of which when so, executed and delivered shall be, an odginal, but all such couinterparts togiether shall constitute but one and the same instrument. t1gliraA, Any notice, communication or payment required under this Agreement shall Ibe addressed as follows-, Monroe County BOCC ClearTrack H'"R" , 1-1-d" 1 110 0 lrnontomi Street 305A Quality'Circle Suite 2-26,8 Huntsville,AL 35,806 7 280 Key West, FL 33040 ®. Attni. Contracting Department — ttn. Maddox- nat ull+e@m nirr e a rw y- go _ ou n "_ Fees. In the event ClearTraick HR or the County Institutes legal proceedings related to this Agreement a+ alnist the other party the prevailing,party in such proceedings shall be entitled to recover from the other party(in addition to any damages or other relief granted) as a result of such litigation)all costs and expenses incurred therein, including reasonable attorneys fees and oolerts costs. ClisarTrack IRR and the County shall comply with all federal and state lawns and regulations governing the privacy and security of health information, including without limitation„ the Health Insurance Portability and Accountability Act (HIP AA), Health Information Technology, for Economic and Clinical Health, Act ( ITPCH)„ and their related) regulations, and shall remain in compliance with these lawns and regulations, and any other applicable lawns, rules or regulations pertaining) to the services„ as they may be amended from time to time. The partles shall execute whatever additional documents or agreements may be necessary to comply with these laws and regulations.. €l.fl —Pr visions, eauired 9.1 i e and Rermedi . In the event of breach of any contract terms, the COUNTY retalns the right to, terminate this Agreement. The COUNTY may also terminate this agreement for cause with CONTRACTOR should CONTRACTOR fain to perform the covenants herein contained at the time and In the manner herein provided. In the event of such termination„ prior to termination, the COUNTY shall provide CONTRACTOR with two (2) calendar days'„ notice and provide the CONTRACTOR with an opportunity to cure the breach that has occurred, If the breach is not cured within 24 hours of notice„ the Agreement will be terminated for cause. If the COUNTY terminates this agreement with the CONTRACTOR, COUNTY NTY shall pay CONTRACTOR the sum due the CONTRACTOR R under this agreement prior to terminiation, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract; however, the COUNTY 8 281 reserves the rigiht to assert and seek an offset for damages caused by the Ibreach, including the nest of corrective work. The maximum amount due to CONTRACTOR C TO shall not In any event exceed the spending cap In this Agreement. In addition:, the COUNTY reserves all rights available to recoup, monies (paid under this Agreement, Including the right to sine for breach of contract and Including the right to pursue a claim for violation of the C O NITY s False C:lalms Ordinance, (located at Section 2-721 et li. of the Monroe County Code. 9,2 T r I , The COUNTY may terminate this Agreement for convenience, at any time, upon ninety (gfl)days"inotice to,CONTRACTOR.CTOR. If thie COUNTY terminates thiis agreement with the CONTRACTOR,R, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR ACTOR under this agreement prior to date of termination. 9,3 F ual Fmn to rnent Oppodunity. wis i n. During the performance of this Agreement, the CONTRACTOR TOR,agrees as fol�lowws: 1. The contractor vAll niot discriminate against any employee or applicant for employment because of race, color, religion, sex„ sexual orientation, gender identity, or national origin. The: contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, vAthout regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such, action shall Include, but not be limited to the following, Employment„ upgrading, demotion, or transfer, recruitment or recruitment advertising, layoff or termination; crates of pay or other forms,of cormpemsatlon, and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to, be provided by the contracting officer setting,forth the provisions of this nondiscrimination clause. 2, The contractor will, In all soficitatlons or advertisements for employees placed by or on behalf of the contractor, state thiat all qualified applicants ^gill receive consideration for employment wvithout regard to, race„, color, religion, sex, sexual orientation,gender Identity„ or national origin. . The contractor will not discharge or In any other, manner discriminate against any employee or applicant for employment because such employee or,applicant has inquired about, discussed, or disclosed the compensation Of the employee or applllcant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such, employdee"'s essential job functions discloses the 91 282 compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure Is in response to a formal calm plaint or charge, in furtherance of an Investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or Is consistent with the contractor's legal duty to furnish Information. 4. The contractor will send to each labor union or representative of workers Wth which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers" representative of the contractor's commitments under section, 202 of Executive Order 11246 of September 24, 1965, and shall post copies, of the, notice in conspicuous places available to employees and applicants for employment., & The oontractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor, 6l. The contractor will furnish all information and reports required by Executive Order, 11246 of September 214, 1965, and by the rules, regulations, ands orders of the Secretary of Labor, or plursuainit thereto, end will permit access to his books, records, and accounts by the contracting agency and the Secretary of (Labor for purposes of Investigation to ascertain compliance with such rules, regulations, and orders. 7. In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be dlecllared ineligible for further Government contracts in accordance vWth procedures authorized in Executive Order 11 246 of September 24, 196,5, and such other sanctions may be imposed and remedies invoked as provided iiin Executive Order 111246 of September 24. 1965, or by rule, regulation, or order of the Secret"of Labor,or as,otherwise provided by law. 9.4 DERAL CONTRACT REQ_UIREMENTS. The CONTRACTOR, and its subcontractors must follow the provisions as set forth In Appendix 11 to 2 CFR Part 2010, as amended, including but not limited to: A. Contractor agrees to comply with all applicable, standards, orders, or regulations issued pursuant to the Clean Ar Act (42 U.S.,C. 7401-76171q) and the Federal Water Pollution Control Ad as amended (33 Ul.S.C. 1251- 13l87) and will reports violations to FEMA and the Regional Office of the 10 283 Environmental Protection Agency(EPA). B. Rights to Inventions Made Under a Contract or Agreement If the Federal award meets the definition of "funding agreeme!nt7 under 37 CFR §401.2 (a) and the recipient or sub recipient wishes to enter into a contract %vith a small business, firm or nonprofit organization regarding the subsfitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or sub recipient must comply with the requiirements of 37 CFR Part 4013 'Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implemandnig regulations issuedl by the awarding agency. C. Debarment and Suspension (Executive Orders 12549 ands 126,89)—A contract award (see 2 CFR 180.220)must not be made to parties listed on the government wide exclusions in the Systanii for Award Management (SAM), in accordance with, the OMB guidelines at, 2 CFR 180, that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235)1, "Debarment and Su"nslon." SAM Exclusions contains the names of parties debarred, suspended, or otherviise excluded by agencles, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 112549. D. Byrd Anti-Lobbying Amiendiment (31' U.S.C. 1352y--Contractors that apply or bid for an award exceeding $1100,000 must file the required certification. The certification Is attached to this Agreement as Exhibit D. Each tier certifies to the tier above that it will not and has not used iFedleral appropriated funds to Ipayr any person, or organization for influencing or attempting to, influence an officer or employee of any agency, a member of ,Congress, officer or employee of Congress, or an: employee of a member of Congress in connection with obtaining any Federal contract,, grant or any other award covered) by, 31 U.S.C. 13521. Each, bar must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award., Such disclosures are forwarded from tier to tier up to the non-Federal award. _Qje_a[TpqJ_(M all-sykp2ij Eghjbit D to the Coup-,ty'§ Ben2fiAt office within 10, dffl following ex ion of this, Ag[aeMie. t ty thg gouply, =2E.-EidaW 13eguIMMints, E.Americans with Disabilities Act of 1990, (ADA)— The CONTRACTOR will comply Wth all) the requirements as Imposed by the ADA, the regulations of the Federal government issued thereunder, and the 284 assurance by the CONTRACTOR pursuant thereto. F. Disadvantaged Business Enterprise (DBE) Policy and Obligation, - It is the policy of the COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate, in, the performance of contracts financed in whole or In part with COUNTY funds under this Agreement. The D,BE requirements of applicable federal andl state laws and regulations apply to, this Agreement. The COUNTY and its CONTRACTOR agree to ensure that DBE's have the opportunity to participate in, the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary ands reasonable steps in accordance with applicable faideral and state laws and regulations to ensure that the DBE's have the opportunity to compete for and perform contracts,The COUNTY and the CONTRACTOR and subcontractors shall not discriminate on the basis of race, color, national origin or sex In the award and'performance of contracts,entered pursuant to this Agreement. G. The Contractor shall utilize the U.S., Department of Homeland Security's E- Verity system to verity the employment eligibility of all now employees hilred by the Contractor duringi the term of the Contract ands shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the US. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. 9-5 Cile,a,rTrack HR warrants that heAt has not employed, retained or otherwise had act on hisfits behalf any fonner County officer or employee In violation of Section 2 of Moin roe County Ordinance No. '10-1990 or any County officer or employee in violation of Section, 3 of Monroe County Ordinance, No. 101-19901. For breach or violation, of this provision the County may, in its discretion, terminate this contract without Ilablillty and may also, In its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. 91.6 The County and ClearTrack HIR understand and agree that County officers and employees are required to comply with the standards, of conduct for public officers and employees as delineated in Section 112,313, Florida Statutes, regarding, but not limited to, solicitation Or acceptance of gft; doing business with one's agency; unauthorized compensation; misuse of public! position, conflicting employment, or contractual relationship; and disclosure or 12 285 use of certain, information, or the County's gift policy,, set forth in, Section 1.105 of the Couinty's Personnel Policies and Procedures Manual (Code of Ethics), available at Lwtt[t,,2,;j/ _ LqggLgLty.- s. 91 Insurance Requirements,. At or prior to execution of thi's Agreement, all ,of the insurance coverages listed In Exhibit E, Insurance Checklist, will be obtained ands certificates of insurance will be provided to Monroe County Board of County Commissioners. Monroe County Board of County CommiWoners will be listed as an additional insured on the followingi coverages: liability (general,vehicle, and,cyber),. The insurance coverages will) be maintained in force at all times throughout the contract term. If any policies expire or lapse during the term, new certificates of insurance will be provided by the vendor to the County. 9.8 A person or affiliate who, has been Iplaced on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to,a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform, work as a CONTRACTOR supplier, subcontractor, or CONTMCTO,R under a contract with any public entity, and may not transact business with any public entity In excess, of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor lust. By entering Into this Agreement, ClearTrack warrants that It has read this above anid states that neither ClearTrack nor any Affillate has been placed on the convicted vendor list v4thin the last 36 months. [ HE BALANCE OF THIS PAGE IS INTENTIONALLY BLANK] 13 286 NNWITNESS WHEREOF, Via parties have caused ft Agreement to be mocuted lhodate set fofth below,. rtlas hereby agree and corment to #wl terms and conditions of the At WWI alftovviedge such by wcacuting the Agreement below. Monet County Board of Co u", 040k, CPA,4 Clerk of courts 4410 Ct�rr�r�tiol a�i' yet y, As Dep*Clerk y r Data / Witnessed: CtoarTractc MR, LLC By: BY: t nt Karma: Heather McFadI CEO Data. Late: May 20,2020 APPROVED S TO,FORM AND CONTENT NT MONRCIE COUNTY ,TT'Cal r EY'a OFFICE :a�iWw,ta904 a by cp"060.HO (akun4y PKK4,,a w wn*-si fw cy^nttMaagarsiGwraranageaaUhla -ffQW.;, c4is Da w 702C C)TA 0 1 y y%A V 44 OW i I"y T1 14 287 EXHIBIT A CLEARTRACK HIS SCOPE OF SERVICES CLEAR TRACK HIS shall provide the following chii services to the County under this Agreement: Services 0 W cei Drulkro" 0 Traddkwul wAiwitmactive sissisurd.v nutefial's 0 Onsde ofwaw-one meeting,* 0 EAroftentoWfom lHei Ell Grow meatngs 0 Eni platform(Be") Z EnroRmeni plarbirro trier suppoil C3 Dei EWdy Vedflication EnroMmont Solutions, R 00M Smailliff"t 0 Year-rouM is"s charges 9 New hire#nroi 0 0"endew vaificai El Mquisib"60lawk4wa) SwaffitAdmInIsAri E3 Beni efigtiNty 0 Cafflei Werface 01 Rehires Development Q remuni Q Scharf *O EDI Met to cardevs, 0 Lde"ant char*" (twoughout the Yea, 0 Premium NO ngi and 0 1 ntogradon wbi ftwwne ACA roconciMation convillance wMie M Stardard and custo repods for M Pre-e"Wwltdaitai audia adminintewig bene(M MONO Communication 13 WAM fSk3 0i Bewfit Summaq Books 0 Webilmar mei prounlaoms 0 i Sa guide and Workbook 01 Onhinei Calendar Entogrnerit Custom Schai cwl ocri prom4ft 0 Ow enrollment ennouncemont 3 BrarKlod,on"enrcAffient le"er screens 0 OW,enroonent poster 0 Benefit t3i P&YrQ4 stuffem StaWrinaninitam 13 Auto cal recordings (31 Prepali lot open sinrollirrvat 0 Text and man,numaotis beneot woftook 0 l5mp"and manalpmerl 0 Print and FuMlIrrient Surveys, 01 Interactive 09"Boi El Total CoffWemwKion Statementa 0 emommarl,G"S 0 Employee Decision Tools E) Coi Messaging D V1dw E3 Family Maditill Leas 11 y4b portsfis C31 Mai Pwmft Tools 0 Fimil arW Call R"nders 01 SO4W i Moi El Wei Engagement 0 Deson and Copywi 15 288 EXHIBIT B FEE SCHEDULE E CLEAN TRACK HR is providing open enrollment platform services on a one-time basis. The fees shall be in the amounts set forth below: _ .w._ .... . ..... n. . .. l latforrn Nncludes 4 gpll files Noe e meb-based'Enrollment AdditionalITEDI files w(uf FNLuifed 1 50g erfile -.- Online Benefit Administration and Enrollment System .00 PEP _(joclu l s tech,ni al/ Dear sup a ... .. "Total estimated expenses are based on enrollment of 1400 employees.. Actual cost will be calculated based on actual number of benefit eligible empn l;oyrees during open enrollment, but are capped at no more than five ( ) muoniths. *** Call center support does not include benefit consulting and/or assistance with enrollment of benefits. ""Estimated expenses calculated based on 4 IFII I fides (4 are iuncll udiedl). At present, Monroe County does not believe that an additional Ef l file is required'. However, if it is, the cost per additional Elul file wiill be $1500. Invoicing and Ep ments. The invoice shall be sent to the County o the 111 (first), days of each, month,, Invoices will be delivered via e-mall to the address provided by the County and are due and payable in accordance with the (Florida Local Government Prompt Payment,act. If any aiddlitiornal services are requested by the Monroe County BOCC, the County will request a quote and Clea,rTrack will provide a quote, The additionail services will be provided only after written approval of the County to, the. quote. Examples would l be customized programing or development outside the scope of the (Benefit Administration System. Monroe County BO,CC. must authorize alll additional services and fees, in writing, prior to work being performed'. as 289 EXHABIT C Approved by Ohl 03411-00,46 Disclosure of Lobbying Activities Complete this fbrm to disclose, lobbying activities pursuant to 31 U.S.C. 1352 Jfee reverse ibr Public urd*qdisc12E4jV 1. Type of federal Action: I. Status ot Feder all Action: 3. Rtpert Type. is.contract a.bid/ofledapplication X 3,initial filing bl grant b,initial award b,material change c,coqptrativt agreement c.plo�gaward d.loan For material thainge only: C.loan guarantee Year qua"W_— f.loan insurance bate ofreport 4, Name and A44rgsa of ReportlagEarity: & If Rep, IN.kg Entity in No�4 is Sub.a wartIM, —X— Prime____Subawardee Enter Nam,and Address ofFrime, Tier if Know : N/A Monroe County Board of County Commissioners 1100 Simonton Street Key WcsN FL 3,30,40-3110 #1itatn.IqL6 Federal Department/Agency: 7. Federal Program Name/Description- U& 0eparmic"t of Justice Office of Justice Programs Bureau of Justice Assistance CIF Am Number,,ifapplicablei.6,738 ............. 8. Federal m otion Number,ifbwwn.- 9. Award Amount.,if known; 9JA-2019-13626 $13,9!82 1,0.a.Name and Address of Lobbying Registrant b. individuals Performing Services Oncluding address ffindiviAal, but name,first name,A47) differeAtfrom Iva 160) (hers nwne,first name,U,& N/A N/A I L Information r*4ucsl through this firm is authorized by title 31 U.&C. steflon 1352. This disclosure of tobbylog Signaturv, Octivilles is & material ­Pme"'Ation Of fact upon which reliance was placed by time tier above %btn this iransoction Print Name. was made or entered Into. Tbh disclasure is "ired Pursuant to 31 UAC�1352.'this liaArmation will be"Polled T itle: to the Congress s4ens"navally and will be aval&T public inspection. Aty person, who lath to file the rtquiresi disclosure slust!be subject to a civil pro ally of not its,,than TW*pbooe No.-, Date: 0,0100 and not more than$100,000 for il such(allure. Federal Use Only Authorized for Local Reproduction Standard Form-LLL(Rev.7-97) .... ..................... V 290 INSTRUCTIONS FOR COMPLETION O11'S'F-I.L.L.,LIIS OF LOBBYING l AC ITvnu$ 'Ethos disclosure forma shall be completed by the reporting entity„whether subaw arrdee or prime.Federal recipient, at the initiation or receipt of a covered Federal action,,or a material change to a previous failing,pursuant to title 1 U,S.C. section 1352. filling of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an weer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with a cowered Federal action.Complete all items that apply for both the initial filling and material change Refer to the implementing guidance published by the Office of Management and Budget for additional information. I. Identify the type of covered Federal Utfom for which lobbying activity is andfor has secured to influence the outcome ofa covered Federal action.. , Identify the of the covered Federal action. 31 Identify the appropriate classification of this report.. If this is a followrup report caused by a material change to the infannation previously reported,enter the year and quarter in which the change occurred, Enter the,date of the last previously submitted report by this rellx3fting amity for this covered Federal action_ 4 Enter the full name, address, city, State and zip, code of the reporting entity. Include Congressional District,if known,Check the appropriate classification of the reporting entity that designates if it is.,,or expects to be, a prune or subawward recipient, Identify the tier of the subawardee, e.g,., the first subawrardee of the prime is the list.tier.Subawards include but are not limited to subcontracts,subgjmnts and contract awards under grants. d. If the organization filing the report in item d checks"Subawvardee,"then enter the full name,address, city,State and zip code of the prime Federal l recipient,.Include Congressional Disttriot,iflwrrmwm. 6. Enter the name of the federal agency making the award or loam commitment. Include at least one organizational level belowwr agency name, if known. For example, Department of"transportation, United'States Coast T Enter the Federal program name or description for the covered federal action(i 1),If known,enter the full Catalog of Federal Dorn stic Assistance(t DA)number for grants,cooperative agrc V% loans,and loan contraitmerl g. Eater the most appropriate Fedteral identifying number available for the Federal action identified in item I (erg,, Request for Proposall (Itli I') number; Invitations fiar Aid(IFB) number, grant announcement number,the contract,grim, or loan award munber,the applliicafl roposal control number assigned by the Federal agency),Included prefixes,e.8M„"Up-1313,9ll-t1d11."y , For a covered federal action where there has been an award or loam commitment by the federal ag ency, enter the Federal amount of the awrardlloara commitment for the prune entity identified in item 4 orS. 10. (a)Enter the full name,address,catty,Mate and zip code of the lobbying registrant under the Lobbying (disclosure tact of 1995 engaged by the reporting entity identified in item d to influence the cowered Federal action, (h)Enter the full names of the individual(s)performing,servir es„and include full address if different from 111i(a),Enter Last 1' amc� FirstName,arid'Midtllc Initial(MI), )I. The certifying official shall sign and date the farm,print his/her name,title,and telephone number, is 291 EXHIBIT Byn -LO n (To be=&Wtiod witt w or f sj , . be or ms teliWadm uu to Iny Pw=1 f &AUftui4 Dr IttemptMa to iahmoce an officer or empl of a , a MwAft C(Coagm a os*u Hof 'Ofto aroy"ofo mtaka of COMPM ` , rided fitmb have bem,psA or will be p%A to any polo*for im .� " effim of ewplaj ,of an f(%6gM-A raf Of"AY"of Cou or an," yft of a Member of Congreu in,cmeedim with a ra- ULV w4v Yonn To Rt9ftl obti ," w + mac with l iax*ucti'"W, ofa " a • be ' �for � s� r O �n ram,, �l k ')grad dw all a�rr a ipies3 a rl wd&fie wco rr Wac ioax wus raw 4 inw,Subtabaion as"a a l canna is a jimupisiftfor a Aa oft who "" a to We die requivd outificabou*bAbe wbjectaoas ti jpwnjty D a .of eg as Of aft�. U d g ,..if any. °tip ad&gives thaitw, prurw r 'd' La, y rr ,o J 1,ifan y. Heather McFarland Jung 1, 2020, Date 292 EXHtBIT E INSURANCE CHECKLIST '. 293 PROFESSIONAL LIABUITY INSURANCE F EQUIREMEN'T'S FOR CON'TRAC.'r BETWEEN MON ROE COUN'TY,FLORIDA 1) Qaa kJae-- Rcr,.-ogn�441,0, �hu; Lhe wwk jonrud by 6s panumt involves the furniMiAg of advice or savin uC a proKsMA nmum, be Comm sk purckbc and maim4n, 150UIkKa [lac Me of the ConVdd, ProFL's6,-ma1 Li'abi h y Insw-imce whk-h wi!l respond to darnages muhing from any,chinm adsing smut of the performance cf prt1essional sr.rvmes or any error or omission of the Conmmor aking ow OF wad gmvmcd by IN carimm. The nommumn rinos or HUNGY M! $30000 per Occurrencel$500,(K)()Aggregate If coverage is rum We on a Mum made hmkam clumM.1 ditus reponing peQdur Our(4) yon kou he mqWMCL PRO I C klsuoAA14o 7,1001.1 294 WORKERS"COMPENSATION INSUIONCE REQUIREMENTS FOR CONTRACT lift BETWEEN MONROE COUNTY,FLORIDA Ccrnpensw on Insurance with hniwTssufficirnt wn rc�rjond to applicabIc Workers' Compen,ivicin awe mmums an the rtquiremc.nts of Chapter 4401, Florida Swute . In addition, the Conummor W Win Ehnphyem' Lukhq hntuvwe w1h H"u cd nw Ins ffian, $q 00,0('O Bodt Ij, ln ui y In y Accidc ni SWROUD Baday Igmy by Meuse,palry hnAls S TO MOD Bms Q Irtury I"Y rNsease,each enTlnyu Cuveiiraq;ewd[by riwAnw%J duuqhwa dw entau mmi d ow comN.. CW%CMge vK4 be juMul by a company nr Compamn rudwracd ui rowan an Nshmv% W Ow emu, v of Fki&, Ir We Cuni"wior Sw haer appmvul by am F&WEw Dq;j(j[jjCjjtL aIs a n "C"H, 01U sla iu' The C's'MIL'tuiri, �Fqr vmwA by Q Spsomm 14 Wor ami a C>Anmac 001 NB KY Indkor" dic Conit'arl vt ' ik"M"Alx-c" we MCI Won= n. hniumn "M W wWWA u�JIOFI H"kjnt"n'n ficol 6 Io lot", NC I KNUMMWOU humonm 295 1GIA,rwRamn CYBER IJABUITY INSURANCE REQUIREMENTS CONTRACT' g�O R ghk 1)76nin;s tit's BE,' ""uV MONROE COUNTY, FLORIDA (21 EEN MOM We caw~nmencement of Avnrk �pv rrnccl by thk contract,(tic Comracicir will cabiwiurs )bor U"bility laa anrurce. CoMage %M he rxnaruntaa�nied througheaual the hrc of dic caaea raci and 1nclud!c Ow NAkiwigoamnigm Inwinct Media Network ExwrOwi C!FWe,s and Ums That iTflnimum hr is k Gacccra iNe.iv d�a,O4q�4rtBt il,�diR�.w'�VV rG&'Rut„`Irrrvp �,�Pr,J`r'� eq.,t 296 CIIIantO.,21 959 0 CEEARRTRA111 ACORD_ CERTIFICATE OF LIABILITY INSURANCE 0AM Nroldw'mAnYwYnR 1tA4A95N2£N�2"17 THPS CER'Tt ICAaT'E t hSSUEICs AS A MATTER OF INIFORSTATtON i AND CONFERS NO RTPFICATE HOLOE.N�,THIS CFRTW CA TIE DOES NOT A6F FIRANIA TNIACR.IP OR,rNIEdATPY'E L"'r A V ANPT,IEXTE140 OR Awt TER THE COVE'RAACRE AIA`li BY THE P OUCIES EN„rCIM TTNNS C PgRT"IOCAtTE Of INVSRAR*NpC1E DoES MNwCT CONSTITUTE AA CONTRACT UETWEEN THE ISSUING INSURERlSi,Au THwvPRtm REPRESENTdATME CR Pn"FROOVC'h1R.AND T*G CERTIFICATE Si t T T1Tt AiR1T,I RtAN CaT NT atl rdArllllarNTy P 1NAN.Ph1 „TN�a Fa9t T$tiaSg must AT7iCb1 1N4AN. Nq erlmngTH A as tkA andrgraad. PC SUOP RIXA1TIION IS WANED,IpUbj4d 10 Cyr NuAm�amgl and condibio s of lNgv Froky, wcN�lAu Tagand�^PA�may mquint an auneiersorriant Aq statinrions Tsai I Nip eiNiraw a npa not connf er ant aN 1i to the coroncole'hratder In INnrui of six"ovaorsaiiT s. AArNNMuw FnWmixic IF Mtc�A rRTT 1TNStrTaITCSaN wiC55 FAQ S201 SRl"ldapi Ct,Sui 211i5 ��T�T dQ T TT" Fi 01 BoX'2'1125 Aau a A irrPAN TaMERA iE NAn a RaIvhSlti,NC 21504 orarunrrnranw aT A a; C1aar°Track 11R LLO raNnA a c 306A a2lA'aW41y C1raPa PRIIANP 1NgArT1i1^YN,N1a,AL 351104NngpAgPAbp; �Awaur�a: aru Wn s C C"A�A ES CETRT N1 6CATEPPN ABER. RE"Y15IO NNNU486R,: tW3,13 10 CEANrNN'v�"f41 S Pei:fi3O CIS OF INv IPU RANCt osspn S&ow CAN t)* I000i Ni Ai FOR TH ii Xi— I k40i)gCATFCm.. NOT"q INSTA,"arDlnq.G.ANY kE4LRRFhNrAmT,TFAM 00 C0gNTtln 44 OF ANY"ItRA(rT OR d,TKEAJ!NaCq. ETTT µATH FTE'ST"EC'T TO MWVCWq THS CfRTIFICATE MAY i I'4SURD A,IAti"tr leii EllWI, GHfi InAS'i44Npdw•W+C:A AFFORDED aY likk RlMar 4S DEW.W840 14991 IS SL"JI&CT TO AkIL T4bE 11CMAATS E:ACLUIVO NS AJI0 CO NDA'TONN5 Of SUCH T°CUCIE&114, NwMTS i,NFti,+gTa PRAY MVE SEEN PR41JCE19 SY Api C(A T43 � ,.. Lip u aNcPruaasNura A, �" Pta0.g YAW9Fq rTM „IwraTTi �,ar�wr��r.carnru�au�Aw�,urr �¢asrcu�urhaCn s »niAaWn ACE �a'igWE a wrni+E Ar raPon ,,,,,,� „�. ai� aaawAaA nrura.r�r�IsvYu - D2 a �anATaTRNm�A qa .a .-.» POLICY r V.67C ' Fh191�C1��.W� R"�'M1Tx�±T7d gf rt" pA ..• � .. P mua➢mrTaaaSI�T 4+AIAuT,rnY , ...,.._ .�,.... i"E.gT� AWY AJ'rCM Y" 't4'�tldMmJA,PPP W to GM�"mcw'1 q MNI11kati&aIn,Y „, MAAnSgaan,Y r, ,lrgW n6�'rAc;MtwAA,rnWn aAKpifaraa 7gTAATY�a AnA aAl A4 rd T aAdN Y nauAa n W Cuan Lhun LilAA OCCUR ki M Ot,rA m P $... .asLWAa a rAE EY0.nE �° F ,a ,wT arvar aAN „^ wwAwa�Nn A�nwa N«ENaw A NTarn A}w�^6Yaaaa6lr"K .. 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NfA M$01110 wee* N, ER a+n ANE IEdM rddgrgV,a'TT� '6 W iae�apo frwmw „�,,...�..�,.,, _..., mP,a'.0.Titrk U"IT:NrSA"d_.w,..^...,, .,M.wn .».,...».. k,ll rN' ,�uk6C E0.14_ld^'p�-all AR Professional1.Y7 497'I11 1I1 1F2N12I1 W13112RT2N 1„000,NEp9 Each Claim Off aApp.'TiUr 4TAT4 143$1,0,CpiC'Wir.ulM»413NAGaARRMnn ad'aa�Ati�gpPN!1WAAp+'M,8d3NA�u�wA:tlwk mnvnA+ +erngra�AilbfAYNGaa4 lrwNWigN�ArwAi'J ..•,•. ....•,�„ .•�,,., •.•.mm� Policy Humber.,,LCT774229 PrOtesalonaP SarVicaa ETr nr,AuSgragaNa 1T3,5011,000 Each CWty 1,00,000 Dat1.412„000 Raters Data 011311/18 T'aach noilDg1y Services ETrar:Aggirai i9,001 TC Each CwITA 1,000,0100 0,01100 Dad-45,1 N1'R11tTtN Data 01A2111R1 Metfia AkaPPYPt es ErrNnr ALTgtgrag&te$3,0010,000 Each C1a*1,000,1100 O d.0„00D Attoo Date 01113IMS ket wart SatueRy Error:Aggregate 9;0 ,tl119 Each Claim 1„000,000,Dad:$5.01 1'RaRmTSN'ate,5111'211118 113aa Attached Goscri p�Nions) CERTro ICA E iHoi Monroe County Board of County SME UL0 0i CA TWJE A E'063CIii FCTTTT 91,SS CANCELLED SA"FCir THM 6"IWNATIiON ✓EAT11 Ti NOTICE '4NAN.1„ St N"Fa, iN CTarrTrNnldnaatrANTar9 ACCNTAO*NICE WTH TTaE ThCAILNCY 1104N001310 111410 SParNonton"SRra4K SIullia 2• SS Kay Waist,IK 334,40 ALaTlAfArnr Y gAn1PRz3ej4y*rF! 01915 201IS Ii CORPORAT1101i AINI Alhift,roservrand, AC7RD 2RR g200103) 1 of 2 Thy A4CCTRD aapi arad I090 ears ra,"itarad Nraaraa of ACOAD 032564114136012sU8335 CF"M 297 DESCRIPTIONS(CordIn4od ftom Pam ftguu*tw•yr Matte�r,Au to S3, 0.000 Each Claim,11,000,000 O1;$t0 o Retro l0oate o1'1311118 PAVOCy Broactr A99 ta,S34M.000 Each Claim i,0100(10tl Ood1-$S�1i Qi Data AtlluAs CO&Uplbow#a U , pop achCladm 11,000" cod' 8.001t Cybar E)d*ftfon Threat:ABsgragata'$ ,111141,00d Each Claim 1,00000 0041.ffi ,00tt Electron It Businaaatrrtacrmrpdon:Aggregate :11 ;000 E'ach,Ctabo 1,000„000 Cy1bor Crime.Aggregate$400,000 Each Clalm$100AGO Ovd:�'°.1.1 �P"�a+�'�t�4"�t"� NNtll�4VIS1196 298 CERTIFICATE OF LIABILITY INSURANCE TWI CEATWI T a *4 SWAMA TT'E F INFOR.._I ONLY Arab 61ONFI!W tad � T' ' T''LFw HOB LD "THIS+CENITIIFNCAATE ODES INN T AfflRAATIVELY OR NEGATIVELY AiNMENO,E `lENNEN OR ALYAR THE COVERAGE AFF'OR'01I90 BY THE POWCINEl 5ELN IY4I.7HM CENRT 4Aa;TE OF INSURANCE DOSS HOT CC! 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UIWNER$ (IFFIAe CIM(A EXPIAX NONYIUA'TE THPAL^""W,:HF.uOT)CEmLN.BE CWE'T.NIi'F.'.N1ED l'IN1tlk Wi'ePaNt"ipdG N°„`TN,T Pbte,;'y.',',NE„E AW A;CEkPCoAmCE'Wl'H THE Kt.I0 PmovI'SiON S a T Y'V'J'.w T FL m4 Ta;WA T ll Tf;'m AN N, x AFaro E'wa sa rP rrN 114"401S AC090 CORPORATION.pupil 4ghtE raAanrlp;, "'O RD IS 1201Qw031 Tho ACORD 114MO Afld,10li r ar*rogfStolod N!r00*1 Ot ACORD 300 DATE(MMIDD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE 07/11/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Laura Thurman NAME: JH Berry Risk Services,LLC A/CNN o Ext: (205)208-1238 a/c,No): (205)588-0080 2552 18th Street South E-MAIL commercial@jhbrisk.com ADDRESS: Suite 200 INSURER(S)AFFORDING COVERAGE NAIC# Homewood AL 35209 INSURERA: Twin City Fire Ins Co 29459 INSURED INSURER B: Rated by Multiple Companies 00914 Cleartrack Hr Llcc INSURER C: Hiscox Insurance Company 10200 Po Box 69 INSURER D: INSURER E: Harvest AL 35749 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2532608387 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCEAUULbUBK POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE FX OCCUR PREM SDAMAGES Ea oNcurDreme $ 1,000,000 MED EXP(Any one person) $ 10,000 A Y 21SBAVL7026 01/12/2025 01/12/2026 PERSONAL&ADV INJURY $ 2,000,000 MOTHER LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY ❑ PRO ❑ LOC PRODUCTS-COMP/OP AGG $ 4'000'000 JECT: Employment Practices $ 10,000 AUTOMOBILE LIABILITY G0+A9IiJED@tN@LE,tIMIT $ Ea accident ANYAUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED 21SBAVL7026 01/12/2025 01/12/2026 BODI LY I NJ U RY(Pe r accide nt) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER Y/N 1,000,0 00 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ B OFFICER/MEMBER EXCLUDED? ❑ N/A 21 WECAB3KK6 03/12/2025 03/12/2026 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Employee Theft&Crimes Per Occurance $750,000 C UC25471870.25 09/04/2025 09/04/2026 Aggregate $750,000 Deductible $10,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) APPROVED BY RISK MANAGEMENT Cyber liability under separate cover BY DATE 1.25.2 WAIVER NIA YES X GPJ 11/25/25-Risk waives additional insured for auto liability due to lack of physical presence by contractor CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St AUTHORIZED REPRESENTATIVE Key West FL 33040 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 301 DATE(MMIDDIYYYY) AC"R" CERTIFICATE OF LIABILITY INSURANCE 11/21/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Andrea Slaughter NAME: JH Berry Risk Services,LLC (PH IA/CONN. Ext: (205)208-1238 alc,No): (205)588-0080 2552 18th Street South E-MAIL aslaughter@jhbrisk.com ADDRESS: Suite 200 INSURER(S)AFFORDING COVERAGE NAIC# Homewood AL 35209 INSURERA: RSUI Indemnity Company 22314 INSURED INSURER B Clear Track HR LLC,Driven Benefit Administrators LLC,&PathToGov INSURER C: INSURER D: INSURER E: Huntsville AL INSURER F: COVERAGES CERTIFICATE NUMBER: CL2522808320 REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MMIDD/YYYY MMIDD/YYYY LIMITS 4—lom MERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR PREM SESOEa occurrrence $ MED EXP(Any one person) $ Y PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ POLICY ❑ PECT ❑ LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Professional Liability/Cyber Professional Liability $2,000,000 A LCY865147 02/28/2025 02/28/2026 Cyber $2,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) APPROVED BY RISK MANAGEMENT BY ¢¢ - DATE 1/25/2 WAI VE R N/A X YE5 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St AUTHORIZED REPRESENTATIVE Key West FL 33040 I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 302