HomeMy WebLinkAboutItem L1 LI
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor James K.Scholl,District 3
The Florida Keys Mayor Pro Tern Michelle Lincoln,District 2
Craig Cates,District 1
David Rice,District 4
Holly Merrill Raschein,District 5
Board of County Commissioners Meeting
December 10, 2025
Agenda Item Number: L1
2023-4884
BULK ITEM: Yes DEPARTMENT: Clerk
TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska
AGENDA ITEM WORDING:
Approval to remove surplus equipment from inventory via disposal or advertise for bid.
ITEM BACKGROUND:
F.S. 274.05-274.07 and Monroe County Purchasing Policy state that the Board of County Commissioners shall
approve the disposal of items that have been declared to be surplus by the Property Manager within the office of the
Clerk of the Courts. Each of the items on the attached list has been certified by its department to be of no value.
Once disposal is approved, the items will be removed from the Fixed Asset Inventory List.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Dec 2025 BOCC Delete Paeket.pdf
FINANCIAL IMPACT:
1407
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Property Clerk FROM:Road & Bridges
Finance Dept., Stop S
DATE: 10/27/2025
M.C. Serial Asset Date Original&ESt.
I.D. Number Number Description Purchased Present Value
2125 GC04-3379463 HONDA EM3500 GENERATOR 4/24/97 1,639.99/0.00
2142 4673 TREE TRIMMER ON 2141 8/14/00 9,232.00/0.00
2150 AG7B01232 MOWER DECK ON 2149 3/10/93 1,217.00/0.00
2170 1625 GAL.WATER TANK 3/29/89 2,566.00/0.00
2187 160717134 CONCRETE SAW 12/16/03 1,079.95/0.00
2197 AT3923 PAYLOADER FORK 7/18/97 1,370,00/0.00
2209 SH7410101 74"FLAIL MOWER ON 2141 8/12/97 1,567.00/0.00
:554:2:8: 687TGA1429 RADIO 1/20/06 1,545.00/0.00
CHECK ONE J 1' A_ PPRQPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Old, obsolete assets purchased 19 to 36-_years ago. They would have all been surplussed well in the past
due to age/non function/malfunction,with former office administration at Roads Dept.
PREPARED BY: Kimberly D. Kelley De�"pz5,�2711:1by �30�i Kelley
Signature Date:
_Kimberly Kelley
Print name �..�.. . ..�
DEPARTMENT DIRECTOR
APPROVAL: Judith S.Clarke,P.E. b 25ip 711Q 1�WP.E.
Signature Date:
Judith Clarke
Print namaw......... ....—_......................w_ _.
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek , Property Clerk FROM: Road &Bridges
Finance Dept., Stop 8
DATE: 10/27/2025
M.C. Serial Asset Date Original&Est.
I.D. Number Number Deseri tion Purchased Present Value
6842 61614 ALAMO 74 FLAIL MOWER ON 3/10110 5,353.00/0.00
8600 1S20CK000GUSR90HJU LENOVO THINKPAD 12/1/15 1,469.00/0.00
CHECK ONE I APPROPRIATE LINE BELOW:,
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REA OI91 FOR REQUEST:
Old, obsolete assets purchased 10 to 15-years ago. They would have all been surplussed well in the past
due to age/non function/malfunction,with former office administration at Roads Dept.
PREPARED BY: Kimberly D. Kelley De,e81202ly 5..10.27y11::1�2b5-04'pp'D. ley
Signature Date.
Kimberly Kelley
Print name�
DEPARTMENT DIRECTOR
APPROVAL: Judith S.Clarke,P.E.Dae 202R 7YY108�B-0a w"P.E.
_.. _...�.._...�_...__.. ........... _ _. .._.
Signature Date:
Judith Clarke
Print name..... .....
............_
RETURN ct mpt,ETED & SIGNED TO:
BOCC 2/15/2023(S3) f"URK PROPERTY MANAGER—STOP S
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ATTACHMENT 13.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek a Property Clerk FROM: Fire Rescue
Finance Dept., Stop 8
DATE: 10/30/25
M.C. Serial Asset Date Original&Est.
I.D. Number Number „Description Purchased Present Value
8710 DELL CTO 32GB SERVERS 4/28/16 4,830.00/0.00
8711 DELL CTO 32GB SERVERS 4/28116 4,830.00/0.00
8712 DELL CTO 64GB SERVERS 4/28/16 6,775.00/0.00
8713 DELL CTO 64GB SERVERS 4/28/16 6,775.00/0.00
CHECK. ONE k l;APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
✓ _, APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FORM VEST:,
Old, obsolete servers purchased 9 years ago.
PREPARED BY: Zully Hemeyer DaW2D25.;o3014:1:5g�;00. 10/30/25
Signature.._.. .....�._... _.___.._.. Date _._.._�.�._w..
Zully Hemeyer
Print name
DEPARTMENT DIRECTOR
APPROVAL: R. L. Calina Digitally signed byR.L.Colina 10/30/25e:2025.10.30 14:43:23.0400 Date:
Signature Si .__..__.._. ...._ ._� ...........
g Date:
Fire Chief R. L. Calina
Print..n.....a...._m_—__.............__�.....� ,.....�
e
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ATTACHMENT B.2.
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: MIKE STANEK ,Property Clerk FROM: KTITH MORIARITY
Finance Dept., Stop 8
DATE: 11/03/2025
M.C. Serial Asset Date Original& Est.
I.D. Number .m w..... .. Number Descr!p 2R.IT Purchased Present Value
7047 NA NORTHSTAR GENERATOR 04/04/2011 1,027.68/100.00
CHECK ONE 11)APPROPRIATE LINE BELOW:
XXXX APPROVAL TO ADVERTISE FOR$IDS.
- APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR_xEctlEST: Old/obsolete - 14-year old generator.
Keith Moriarity��'2p2571o3y1s02:58-05'W
PREPARED BY:
Signature.........._._...._...�.�...a..a� ......... Date:
w
Print name
DEPARTMENT DIRECTOR Keith Moriarity°ig"a"Ysigned byKeith Moda""
APPROVAL: Dale:2025.11.03 13:03:11-05'00'
Signature Date:
FOR DARYL GREENLEE
Print name
RETURNED COMPLETED& SIGNED TO:
CLERK PROPERTY MANAGER—STOP 8
Rev.BOCC 2/15/2023(S-3)
Page 51 of 106
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N ION W)f ('()I'N'I� C(A IN I IS S It J'1�I I(S I'I'R( I I AS I N(j N)I W� NI \1
ATTACHMENT B.2
MONROE COUNTY
TO: Michael Stanek INVENTORY DELETION REQUEST.,,Property Clerk FROM:Clerk
Finance Dept., Stop 8 DATE- 11/18/2025
M.C. Serial Asset Date Original&Est.
I.D.Number Number Description Purchased Present Value
11484 6122213100386 ULTIMA 200 TIME CLOCK 3/3/22 1,407.25/398.72
..............
11486
6122213100288 ULTIMA 200 TIME CLOCK 3/3/22 1,407.25/398.72
......
.................
...........
11470 6122213100111 ULTIMA 200 TIME CL )3/03/2022 1,407.25/398.72
11469 6122213100179 ULTIMA 200 TIME CLO 03/03/2022 1,407.25/398.72
11473 ULTIMA 200 TIME CLO 03/03/2022 1407 25/398.72
6122ZI3 1,0D41.14
CHECK ONE jj,APPROPRIATE LINE,BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASQN-FQRRELAjW.
No longer in use.
PREPARED BY:
Signature Date:
Michael Stanek
Print name
DEPARTMENT DIRECTOR
APPROVAL: 11/18/2025
Sig Aure Date:
Corey Perloff
Print name
Rf'T[1 R N ('()IN I I I ETE 1) & S I(;N Fl)TO:
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MONROE COLiN'ry COMMISSIONERS PURCHASING POLICY MANI!AL
AT`TACRMENT B.2
ONROE COUNTY
INVENTORY.DELETION BEQUEST
TO. Michael Stanek „ Property Clerk FRp ;Court Administration
Finance Dept.,Stop$
DATE: 11/18/25
Serial ,Ass"e Pate", ,p "t l
20003638 21001200038527 Copier-IR Advance 4035 8/14/13 5712,00/-0-
CHECK()TIEw 1.APPR.QPR[4TE' iNE BELOW.:
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
E R -FO RFC�'I" 1�
Old/Broken Outdated technology over 12 years old
_. ,.
��p F 11/18/25
PREPARED BY.. �, ,., � �.�..w �... ._�..,.... _._. ......_
Signature Date:
Cheryl Alfonso
Prin riame
DEPARTMENT DIRECTOR
APPROVAL:
Signature :� ,... . _.w._., ........ ._.... .. � a ...... � .._ .....m..
Date:
w �
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RETURN COMPLETED&SIGNED TO:
BOCC 2/15/2023(S3) CLERK.PROPERTY MANAGER--STOP 8
Monroe County Clerk of Counts
Revised 07/2024 571 Pa g e
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Property Clerk FROM:Technical Services
Finance Dept., Stop 8 DATE: 11/19/2025
Serial Asset Date Original &Est.
I.D. Number Number Description
!�scrij Purchased Present Value
2883 ZA1 1416 PROCESSOR(LEASE) 10/1/03 3,388.87/0.00
4530 RACK WITH WHEELS 8/3/94 1,500.00/0.00
6861 005254 DSAN AUDIENCE TIMER 4/19/10 2,015.00/0.00
7412 MJVPMZP COMPUTER 9/27/12 3,537.50/0.00
7413 MJVPMZR COMPUTER 9/27/12 3,537.50/0.00
7617 MJ20VOL SERVER 7/10/13 5,526.00/0.00
.............
7656 MJ60G8M COMPUTER 9/5/13 3,260.00/0.00
.................................. ......
CHECK ONE_jh APJ ROPRLAJE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON.,LOR REQUEST:
assets were purchased 12 to 31-years ago. Refer to attached/following page for detailed reason
for request.
. ...............
DIgUlysign byJe6i6nWl11Wm11
PREPARED BY: Jeth6n Williams 11 Dote:202571d 19 16:25:00�OVOO' 11/19/25
-�i�g—n a—i ur e' Date:
Jethon Williams
Print name
DEPARTMENT DIRECTOR
Alan MacEachern 111�11y�ig..d by Al..WeEach— 11/19/25
APPROVAL: Dt.;2025.11.19 17:07;06.05' '00
Signature Date:
Alan MacEachern
Print name
RETURN ('0 11 P11,E"I'ED & SIGNED 1'0:
BOCC 2/15/2023(S3) l Lif,RK PRO 11,RTY M kNAG ER—STO P 8
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AssetAsset Name
u ........__. __.._ .M.
Identifier a �-
PROCESSOR 2883 was the old AMX control system. That was disposed of in
(LEASE) 2008 after a minor retrofit of the Key West studio.
DSAN AUDIENCE is the old speaker timer that was replaced in January
TIMER 6861 2019 with a newer model. The older one was disposed
of.
COMPUTER 7412 old editing workstation for MCTV. Disposed of in 2020.
COMPUTER 7413 old editing workstation for MCTV. Disposed of in 2020.
was one of two old MCTV servers that were
SERVER 7617 decommissioned and disposed on 07/04/2018. The
second one was#7616 and it was sent to the board for
deletion in April 2019,
COMPUTER 7656 7W. old editing workstation for MCTV. Disposed of in
2020.
RACK WITH disposed of at some point in time in the past. I've never
WHEELS 4530 seen it during my 20-year tenure.
f : Af i n a n c e, A f ix e d a stir e t s \ c a p it a 1 e q u i p n7 e n t \ f y 26 \ b c c c a ge n d a i t e rn s \ n o v 2025 \ tec I)
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