HomeMy WebLinkAbout2022-100 EYW Aircraft Rescue and Fire Fighting Expansion
DATE: December 17, 2025
TO: Richard Strickland, Director
KWIA
Beth Leto, Business Manager
KWIA
FROM: Brynn Morey, Deputy Clerk
SUBJECT: December 10, 2025 BOCC Meeting
The following item has been executed and added to the record:
I5 Approval of Jacobs Project Management Co. Task Order 2022-100 in the amount of
$189,814.00 for schematic design services for the expansion and renovation of the existing
Aircraft Rescue and Fire Fighting (ARFF) facility at Key West International Airport. The Task
Order is funded by Airport Operating Fund 404
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
Exhibit A – Scope of Work (2022-100)
Monroe County
Key West International Airport (EYW)
EYW Aircraft Rescue and Fire Fighting (ARFF) Expansion - Schematic Design
S COPE OF W ORK
Jacobs will provide comprehensive schematic design services for the expansion and renovation of
the existing Aircraft Rescue and Fire Fighting (ARFF) facility at Key West International Airport
(EYW), in Key West, Florida. The design intent is to expand the facility to accommodate a fourth
apparatus bay and additional area for increased general staffing and emergency operations. Design
work shall be in accordance with applicable codes and regulations, including but not limited to:
Florida Building Code 2023, NFPA 101, and Federal Aviation Administration (FAA) Advisory
Circular (AC) 150/5210-15A.
The schematic design will be based on the concept and space summary developed in the
Architectural Planning & Conceptual Design Report(AP&CDR), prepared by Jacobs for Monroe
County on May 31, 2024. The existing facility areas and proposed program of expansion areas
were described in the AP&CDR. Generally, the current two-level ARFF building, constructed in
1998, is comprised of three ground-level apparatus bays adjacent to associated support spaces, most
of which are on the second level. The preferred conceptual option resulting from the AP&CDR
includes additional apparatus bays oriented perpendicular to the existing bays with an expanded
and reorganized second level extending over an existing parking area. This option will be further
developed with program verification and schematic design (approximately 15% level of
completion) of Civil engineering, Architecture, Structural, Mechanical, Fire Protection, Plumbing,
and Electrical engineering. A rough order of magnitude cost will be provided.
The Design Team will include Jacobs (project management and coordination, civil, architecture,
structural, mechanical, fire protection, plumbing, electrical, telecom/security, cost estimating),
Tierra South Florida (TSF GEO) (geotechnical engineering) and Brunton (fire station specialty
systems consulting).
The following Description of Work outlines the tasks that will be performed by the Design Team
to complete the schematic design phase: Program Verification and Schematic Design. Each article
will include project management and coordination, and quality control reviews.
D ESCRIPTION OF W ORK
Article A – Program Verification
Kick-Off Meeting: Conduct a meeting with representatives from Monroe County and the Design
Team to review goals and criteria for the schematic design phase of the project; attendance on-site
by six members of Design Team, agenda and minutes by Design Team.
Validation analysis: Confirm and expand code research completed in previous phase, review data
gathered in previous phase, analyze existing documents including record drawings, survey,
geotechnical and other reports.
Program Verification: Develop final spatial program identifying needed spaces, adjacencies and
sizes, in tabular and diagrammatic formats. A review meeting via teleconference will be held to
Page 1 of 3
obtain comments from stakeholders; attendance by four members of Design Team, agenda and
minutes by Design Team.
Geotechnical Engineering: Prepare geotechnical engineering report to include geotechnical borings
within the project site. Coordinate with EYW for dig permits for the proposed geotechnical
investigation. Geotechnical investigation to assist in determining the existing soil stratum that exists
at the location of the new vertical structures. The geotechnical data will be used for the structural
design of the proposed facility expansion. The investigation will include a total of 11 different
locations.
Services for Article A will be provided on a lump sum basis.
Article B – Schematic Design
Upon written approval of the Program Verification, the Design Team will proceed with Schematic
Design of the facility expansion, to include a fourth apparatus bay, associated support areas, and
site improvements.
The Design Team will prepare Schematic Design (15%) documents, including design narrative,
schematic drawings, list of technical specifications, and rough order of magnitude (ROM) cost
estimate (ASTM E 2516-06 Class 4 +50/-30%).
Deliverables include the following:
1.Basis of Design Narrative
2.Schematic Design Drawings:
a.Civil: Existing conditions, selective demolition, site geometry, preliminary
grading plans, marking plans, and preliminary utility concepts
b.Architectural: Site plan, proposed phasing plans, selective demolition, floor
plans, reflected ceiling plans, roof plan, elevations, building sections, vertical
circulation enlarged plans
c.Structural: Foundation plan, framing plans, roof framing plan
d.Mechanical: Floor plans, roof plan, preliminary equipment schedules
e.Fire Protection: Life safety plans, fire alarm plans, fire sprinkler plans
f.Plumbing: Floor plans, preliminary riser diagram
g.Electrical: Floor plans for power, preliminary one-line diagram
h.Telecom/Security: Floor plans, preliminary one-line diagram
3.Geotechnical Report
4.Outline Specifications (Table of Contents)
5.ROM Class 4 cost estimate
6.On-site Meeting to present 15% Deliverable
Services for Article B will be provided on a lump sum basis.
QUALIFICATIONS AND ASSUMPTIONS
For providing a stipulated fee amount, this proposal has been based on the following qualifications
and assumptions:
Services not described in this Scope of Work are excluded.
As-built and record documents have been provided by the owner.
Recent hydrant flow test results (per NFPA 291) will be provided by owner; no site visit
anticipated for same.
Page 2 of 3
In providing opinions of cost, financial analyses, economic feasibility projections, for the
project, Jacobs has no control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or maintenance
costs; competitive bidding procedures and market conditions; time or quality of
performance by operating personnel or third parties; and other economic and operational
factors that may materially affect the ultimate project cost or schedule. Therefore, Jacobs
makes no warranty that Client's actual project costs, financial aspects, economic
feasibility, will not vary from Jacobs’ opinions, analyses, projections, or estimates and
Jacobs shall have no liability for such variances.
Items identified as not included or limited in the scope of services can be provided or expanded
upon as additional services under a separate agreement or supplemental to this agreement.
COMPENSATION
See attached spreadsheet.
SCHEDULE
We anticipate completion of the deliverables in accordance with the following schedule:
ArticleDuration (Business Days)
A. Program Verification15 business days from agreement authorization
B. Schematic Design90 business days after approval of work of Article A
Page 3 of 3
JACOBS
TSFGeo Proposal No. 2511-654
Page 1
November 10, 2025
JACOBS
9100 S Dadeland Boulevard, Suite 1510
Miami, Florida 33156
Attn: Kevin Regalado, AIA, FARA, LEED AP
Email: Kevin.Regalado@jacobs.com
RE: Proposal for Geotechnical Services
EYW ARFF Building
Key West, Florida
TSFGeo Proposal No. 2511-654
Dear Kevin:
TSFGeo is pleased to transmit our geotechnical services proposal for the above-referenced project.
Based on information provided to this office, the project will consist of construction of a new
Aircraft Rescue and Fire Fighting (ARFF) building at Key West International Airport (EYW) in
Key West, Florida. This proposal includes an outline of our proposed scope of work, an estimate
of the total fees, and our anticipated schedule for completion of the work.
PROPOSED SCOPE OF WORK
As requested, the following field testing will be performed:
Table 1 Proposed Field Testing
Location Proposed Services
ARFF Building - Three (3) Standard Penetration Test (SPT) borings to a
depth of 35 feet
Pavement - Five (5) SPT borings to a depth of 10 feet
- Three (3) California Bearing Ratio (CBR) Samples
Prior to drilling at the project site, TSFGeo will notify the local utility companies and request that
underground utilities be marked (Sunshine State One Call). Our experience, however, is that the
utility companies will not mark privately owned (including airport owned utilities), or airside
utilities. It is our understanding that utility clearance will be coordinated with Jacobs and
the project surveyor prior to mobilization of the drill rig. TSFGeo can recommend a utility
line locating service upon request.
We understand that some of the work will be on the airside, and Jacobs personnel will escort
TSFGeo personnel and the drill rig to and from the test locations. It is our understanding
that the CBR samples will be collected from the landscape areas.
Upon completion of the field exploration, some laboratory testing and visual classifications will
be performed on selected samples.
JACOBS
TSFGeo Proposal No. 2511-654
Page 2
The results of all drilling and laboratory testing will be evaluated by a geotechnical engineer. A
report will be issued that contains the exploration data, a discussion of the site and subsurface
conditions, and foundation recommendations, along with some construction considerations.
ESTIMATED FEES
It is proposed that the fee for the performance of the services outlined above is determined on a
unit fee basis and that the work be performed pursuant to TSFGeo
herewith and incorporated into this proposal. Our fees for the above scope of work will be
$35,491.25.
The above estimate assumes that the site is open and accessible to our truck-mounted drill
rig. Our estimate covers the work needed to provide drilling services and geotechnical report. Not
included are reports, reviews of foundation drawings, preparation of construction specifications,
special conferences and any other work requested after submitting our report.
SCHEDULE AND AUTHORIZATION
TSFGeo will proceed with the work after receipt of a signed copy of this proposal. With our present
schedule, we can commence work within a few days of project approval (weather permitting and
permit approval) and after utilities have been cleared. The fieldwork is expected to take 5 days to
complete. The test results can be submitted about 3 weeks after completion of the field exploration.
Verbal preliminary recommendations can be made to appropriate parties prior to submittal of the
written report.
We at TSFGeo appreciate the opportunity to submit this proposal and look forward to working
with you on this project. If you should have any questions concerning our proposal, please contact
our office.
Respectfully submitted,
TSFGeo
Ramakumar Vedula, P.E. Sean Tromans, E.I.
Principal Engineer Staff Engineer
Attachments:
General Conditions
Fee Schedule
JACOBS
TSFGeo Proposal No. 2511-654
Page 3
TSFGeo
1. SCOPE OF WORK: Work means the specific geotechnical, analytical, testing or other service to be performed by Tierra South Florida, Inc. (TSFGeo) as set forth in TSFGeo
scope of work and these General Conditions. Additional work ordered by Client shall also be subject to these General Conditio
TSFGeo. Client shall communicate these General Conditions to each and every third party to whom Client transmits any part of TSFGeoGeo shall have no duty or obligation to any third party
greater than
that set forth in TSFGeoGeoGeo, or the reliance on any of TSFGeo
of the terms of TSFGeo
2. RIGHT-OF-ENTRY -The client will provide right-of-entry for TSFGeo and all necessary equipment in order to complete the work. While TSFGeo will take all reasonable precautions to minimize
any damage to the
property, it is understood by Client that in the normal course of work some damage may occur; the correction of which is not part of this agreement.
3. DAMAGE TO EXISTING MAN-MADE OBJECTS -The Client, will provide the location of all underground utilities or obstructions to TSFGeo who, in the prosecution of their work, will take
all reasonable
precautions to avoid damage or injury to any such subterranean structure or utility. The Owner agrees to hold TSFGeo harmless for any damages to subterranean structures which are not
called to TSFGeo's attention
and correctly shown on the plans furnished and will reimburse TSFGeo for any expenses in connection with any claims or suits including reasonable attorney fees at the trial and appellate
levels.
4. IN-PLACE MATERIALS TESTING - TSFGeo will not be responsible for repair or damage to portions of structures designated for in-place materials testing. Repairs can be made for aesthetic
reasons if requested
in advance of the work to be performed. The cost for labor and materials would be charged.
5. SAMPLE RETENTION - TSFGeo will retain all soil and rock samples obtained for geotechnical explorations for 30 days. Samples subjected to Construction Materials and Laboratory testing
are disposed of
subsequent to testing. Further storage or transfer of samples can be made at Client's expense upon written authorization.
6. DEFINITION OF RESPONSIBILITY (OBSERVATION SERVICES) - The presence of our field representative will be for the purpose of providing observation and field testing. Our work does not
include
supervision or direction of the actual work of the contractor, his employees or agents. The contractor for this project should be so advised.
6.1. The Contractor should also be informed that neither the presence of our field representative or the observation and testing by our firm shall excuse him in any way for defects discovered
in his work. It is
understood that TSFGeo ontractor.
7. STANDARD OF CARE -Service performed by TSFGeo under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the
profession currently
practicing under similar conditions. No other warranty, expressed or implied, is made.
7.1. Client recognizes that subsurface conditions may vary from those encountered at the location where borings, surveys or explorations are made by TSFGeo and that the data, interpretations
and recommendations
of TSFGeo are based solely on the information available to it. TSFGeo shall not be responsible for the interpretation by others of information developed.
8. ORAL AGREEMENTS -No oral agreement, guarantee, promise, representation or warranty shall be binding.
9. OWNERSHIP OF DOCUMENTS -All reports, boring logs, field data and notes, laboratory test data, calculations, estimates and other documents prepared by TSFGeo, as instruments of service,
shall remain the
property of TSFGeo until final payment is received and a letter of copyright transfer been executed.
10. BASIS OF PAYMENT -Payment is due within 30 days of date of invoice. Payments not made when due shall bear interest at eighteen (18) percent annum or at the maximum rate allowed by
law from the date of the
invoice until same is paid.
10.1. If the Client fails to make any payment due to TSFGeo for service and/or expenses within 60 days of date of invoice, TSFGeo may, after giving seven days' written notice to Client,
suspend services until all
outstanding amounts have been paid to TSFGeo in full. Further, TSFGeo may, in addition to withholding services, or singularly, withhold reports, plans and other documents not paid in
full by the Client. In
the event that final payment for completed work is not made, TSFGeo shall request that all copyrighted documents which were submitted to client be returned and all information used in
project plans be
removed from project documents.
10.2. In the event it is necessary to take legal action to effect collection, whether or not litigation is commenced, the Client agrees to reimburse TSFGeo for expenses in connection
with any claims or suits, including
reasonable attorney's fees, including but not limited to the trial and appellate levels.
10.3. This contract shall be governed by the laws of the State of Florida.
11. CONSTRUCTION REVIEW - TSFGeo cannot accept responsibility for any design work unless the work includes services for construction review to determine whether or not the work performed
is in substantial
compliance with TSFGeo's conclusions and recommendations.
12. INDEMNIFICATION -TSFGeo agrees to hold harmless and indemnify Client from and against liability arising out of TSFGeo's negligent performance of the work. Client agrees to indemnify
and hold TSFGeo
harmless from all liability including all costs, attorney's fees and expenses of defense for any claims by any other person or corporation which may arise out of the performance or breach
of this contract for which
TSFGeo was not solely negligent.
13. LIMITATION OF LIABILITY -The Client/Owner agrees to limit TSFGeo's liability for negligent professional acts, errors or omissions, such that the total aggregate liability of TSFGeo
shall not exceed $50,000 or
the total fee for the services rendered on this project; whichever is greater. The Owner further agrees to require the contractor and his subcontractors a similar limitation of liability
suffered by the contractor or the
subcontractors arising from TSFGeo's negligent professional acts, errors or omissions.
13.1. If Client prefers to have higher limits on professional liability, TSFGeo agrees to increase the limits up to a maximum of $1,000,000 upon Client's written request at the time
of accepting our proposal provided
that Client agrees to pay an additional consideration of 5 percent of our total fee. The additional charge for the higher liability limits is because of the greater risk assumed and
is not strictly a charge for
additional professional liability insurance.
14. INSURANCE -TSFGeo represents that it and its agents, staff and consultants employed by it are protected by Worker's Compensation insurance and Employer's Liability Insurance in conformance
with applicable
state laws. TSFGeo has such coverage under public liability and property damage insurance policies that TSFGeo deems to be adequate. A Certificate of Insurance can be supplied evidencing
such coverage upon
request.
14.1. Within the limits and conditions of such insurance, TSFGeo agrees to indemnify and save client harmless from and against any loss, damage or liability arising from any negligent
acts by TSFGeo, its agents,
staff and consultants employed by it. TSFGeo shall not be responsible for any loss, damage or liability beyond the amounts, limits and considerations of such insurance. TSFGeo shall
not be responsible for
any loss, damage or liability arising from any acts by clients, its agents, staff and other consultants employed by it.
14.2. Cost of the above coverage is included in our quoted fees. If additional coverage or increased limits of liability are required, TSFGeo will endeavor to obtain the requested insurance
and charge separately for
costs associated with additional coverage or increased limits.
15. TERMINATION -This agreement may be terminated by either party upon seven days written notice in the event of substantial failure by the other party to perform in accordance with
the terms thereof. Such
termination shall not be effective if the substantial failure has been remedied before expiration of the period specified in the written notice. In the event of termination, TSFGeo shall
be paid for services performed to
the termination notice date plus reasonable termination expenses.
15.1. In the event of termination or suspension for more than three months, prior to completion of all reports contemplated by this Agreement, TSFGeo may complete a report on the services
performed to the date
of notice of termination or suspension. The expenses of termination or suspension shall include all direct costs for TSFGeo in completing such analyses, records and reports.
16. TSFGeo - Client represents and warrants that it has advised TSFGeo of any known or suspected hazardous materials or conditions, utility lines and pollutants at any site at
which TSFGeo is to do work hereunder, and unless TSFGeo has assumed in writing the responsibility of locating subsurface objects, structures, lines or conduits, Client agrees to defend,
indemnify and save TSFGeo
as a result of personal injury, death or property damage occurring with respect to TSFGeo
resulting to or caused by contact with subsurface or latent objects, structures, lines or conduits where the actual or potential presence and location thereof were not revealed to TSFGeo
by Client.
17. HAZARDOUS MATERIALS -This agreement shall not be interpreted as requiring TSFGeo to assume the status of an owner, operator, generator, storer, transporter, treater or disposal facility
as those terms appear
within RCRA or within any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal of pollutants.
Initial __________________________
JACOBS
TSFGeo Proposal No. 2511-654
Page 4
TIERRA SOUTH FLORIDA, INC.
UNIT RATE FEE SCHEDULE
Unit# of UnitsUnit PriceTotal
I.FIELD INVESTIGATION
Mobilization of Men and Equipment
Truck-Mounted EquipmentLS2$1500.00$3,000.00
Support VehicleDAY5$150.00$750.00
Standard Penetration Test Borings
(By Truck-Mounted Equipment)
Land: 0 - 50 ft depthL.F.155$18.00$2,790.00
50 - 100 ft depthL.F.0$20.00$0.00
Grout-Seal Boreholes
(By Truck-Mounted Equipment)
Land: 0 - 50 ft depthL.F.155$6.75$1,046.25
50 - 100 ft depthL.F.0$8.00$0.00
Casing
(By Truck-Mounted Equipment)
Land: 0 - 50 ft depthL.F.155$9.00$1,395.00
50 - 100 ft depthL.F.0$10.00$0.00
Pavement CoresEach8$275.00$2,200.00
Pavement Core Equipmentday1$450.00$450.00
II.LABORATORY TESTING
Visual Examination/StratifyPer Hour6$115.00$690.00
Natural Moisture Content TestsTest3$20.00$60.00
Grain-Size Analysis - Full GradationTest3$75.00$225.00
Grain-Size Analysis - Single SieveTest3$25.00$75.00
Organic Content TestsTest3$50.00$150.00
Laboratory CBR + SamplingTest3$1000.00$3,000.00
IIIENGINEERING/COORDINATION/MANAGEMENT
Principal EngineerHour5$250.00$1,250.00
Senior EngineerHour12$195.00$2,340.00
Project EngineerHour24$155.00$3,720.00
Senior TechnicianHour40$95.00$3,800.00
CADDHour10$105.00$1,050.00
IV.Travel, Hotel, per-diem LS1$7500.00$7,500.00
$35,491.25
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