Item K1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 17, 2003
Division: Wastewater Issues
Bulk Item: Yes
No --L
Department: Wastewater Issues
AGENDA ITEM WORDING: Approval of a resolution authorizing conveyance of the mile
marker 100.5 property to the Key Largo Wastewater Treatment District and acceptance of a
conservation easement.
ITEM BACKGROUND: The BOCC entered into an Interlocal Agreement with the Key Largo
Wastewater Treatment District (KLWTD) and the Florida Keys Aqueduct Authority. Said
agreement calls for the BOCC to convey title to the 21-acre wastewater treatment plant site at
mile marker 100.5 to the KLWTD, subject to a conservation easement on the portion of the
property not intended for development. Given that the final site plan for the treatment plant is
not complete and said plant may be expanded to a regional facility at some point in the future,
staff has prepared a conservation easement allowing the maximum development allowed by
the County code (20% or 4.2 acres) on the most disturbed portion of the site, with the
understanding that the easement area may need to be relocated in the future to accommodate
the final site plan. Alternatively, the KLWTD prefers to grant the conservation easement after
the development permit is issued. The KLWTD's recommended resolution is also attached.
PREVIOUS RELEVANT BOCC ACTION: On February 26, 2003 the BOCC approved the
Interlocal Agreement with the KLWTD and the FKAA.
CONTRACT I AGREEMENT CHANGES: NjA
STAFF RECOMMENDATIONS: Approval of the resolution prepared by the County staff.
TOTAL COST: $ NI A
COST TO COUNTY: $ NI A
BUDGETED: Yes
No
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes
No ~ AMOUNT PER MONTH
YR
APPROVED BY: County Atty ~ OMSjPurchasing f): Risk Management _
DIVISION DIRECTOR APPROVAL: ~ ~ ~
James L. Roberts, County Administrator
DOCUMENTATION: Included
DISPOSITION:
X To Follow Not Required
AGENDA ITEM #KL
/4J
RECEIVED APR 2 9 Z003
INTERLOCAL AGREEMENT
RELATING TO THE TRANSITION OF W ASTEW A TER JURISDICTION AND
SERVICES FROM THE FLORIDA KEYS AQUEDUCT AUTHORITY TO THE KEY
LARGO WASTEWATER TREATMENT DISTRICT
BY AND BETWEEN
MONROE COUNTY,
THE FLORIDA KEYS AQUEDUCT AUTHORITY AND
THE KEY LARGO W ASTEW A TER TREATMENT DISTRICT
ADOPTED ~ 2(.,-lt\, 2003
the land to the District, the County may utilize that portion of the land which is not being utilized
by the District, if necessary, for non-structural purposes.
7. $250,425 Commitment for Operational Expenses. The County
agrees to provide $250,425 as a grant, in addition to the $100,000 loan already provided to the
District, as set forth in the Interlocal Agreement attached hereto and marked as Exhibit G and
described above. Specifically, the grant shall be utilized for design, engineering, legal and all
related administrative tasks required for implementation of the Key Largo Trailer Village and
Key Largo Park projects. The County will forward to the District twenty percent (20%) of the
$250,425, which is the amount of $50,085, upon execution of this Agreement. Upon District
submission to County of written request for additional sums from this $250,425 commitment,
based upon previous expenditure documentation submitted to the County, the County shall
disburse additional reimbursements not to exceed the stated 20% ($50,085).
8. The County agrees to consider adopting a Municipal Services Taxing
Unit ("MSTU") for the District, pursuant to the District's Amended Resolution 2003-4, attached
hereto and marked as composite Exhibit I. Pursuant to this Resolution, the District requested that
the County establish an MSTIJ for the District, pursuant to section 125.01 (1)(q), Florida Statutes,
and requested a millage rate not-to-exceed .35. This item will be placed on the County
Commission meeting agenda as a request for advertisement on February 19, 2003, and will be
considered for adoption at the May 21, 2003 County Commission meeting, pursuant to the
attached draft County Ordinance (attached hereto as composite Exhibit I).
B. The District is required to, and has in fact established a federally-insured account
for the funds at a financial institution authorized by State law to receive deposits of public funds.
The District must deposit the funds in said account, and account for all expenditures as required
by Florida law and accepted government accounting standards.
C. Transfer of Real Property.
~~
1. The County agrees to transfer the land known as the "Mile Marker 1 DO.5'?
Parcel to the District within 90 days of execution of this Agreement for purposes of establishing
a wastewater treatment plant. The parties agree that the District is obligated to meet all of the
conditions contained within the U.S. Fish & Wildlife Service ("FWS") and FEMA documents,
attached hereto and marked as Exhibits J and K, respectively.
2. The County will retain a conservation easement in accordance with
Monroe County regulations on the portion of the property not intended for development.
D. Affordability and Financing Obligations.
I. FEMA requires that the County meet Environmental Justice standards
relating to project affordability in order to receive FEMA funds for Key Largo Trailer Village.
2. The County believes that the Environmental Justice criteria will be
necessary at a minimum throughout the County to provide grant funds to Low and Very Low
Income homesteaded property owners and has adopted a policy in this regard, pursuant to
7
Wastewater
RESOLUTION NO.
- 2003
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA AUTHORIZING CONVEYANCE OF REAL PROPERTY KNOWN
AS THE MILE MARKER 100.5 PARCEL TO THE KEY LARGO W ASTEW ATER
TREATMENT DISTRICT AND ACCEPTANCE OF A CONSERVATION EASEMENT.
WHEREAS, Monroe County (hereinafter "County"), the Florida Keys Aqueduct Authority,
and the Key Largo Wastewater Treatment District (hereinafter "District") entered into an
Interlocal Agreement dated February 26, 2003 (hereinafter "Interlocal Agreement"); and
WHEREAS, Section 2.03 (C) of the Interlocal Agreement provides for the County to
convey to the District the real property known as the Mile Marker 100.5 parcel (hereinafter
"subject property" and more particularly described in Exhibit A) for the purpose of establishing
a wastewater treatment plant; and
WHEREAS, the Interlocal Agreement provides for the County to retain a conservation
easement as required by the Monroe County Land Development Regulations on the portion of the
property not intended for development; and
WHEREAS, the Board of County Commissioners of Monroe County deems it to be in the
best interest of the health, safety, and welfare of the public to transfer said property for the
purpose of a wastewater treatment plant; now, therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA:
Section 1.
In accordance with s. 125.38, Florida Statutes, the County makes the
following findings and approves the following terms for the proposed conveyance.
Page 1 of 2
.....
1~
.~~~i:.~'~~':
1. The County finds that the District's act of adopting the Interlocal Agreement constitutes
the District's application to the County for the conveyance of the subject property.
2. The purpose for which the property is to be used by the District is a wastewater treatment
plant.
3. The purchase price, which the District shall pay the County shall be $0.00.
Section 2. The County Mayor is hereby authorized to execute a deed conveying title
to the subject property to the Key Largo Wastewater Treatment District.
Section 3. The County Mayor is also authorized to execute the attached conservation
~ ~ment shown as Exhibit B acknowledging the County's acceptance of said easement.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the
day of December, 2003.
Mayor Nelson
Mayor Pro Tem Rice
Commissioner McCoy
Commissioner Neugent
Commissioner Spehar
,/
(SEAL)
Attest: DANNY L.KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairperson
jdres
Page 2 of 2
EXHIBIT A
Legal Description of Conveyance to Key Largo Wastewater District
Parcel A: All of Lot 31 and that portion of Lots 22 and 23 lying Southeast of old State Road 4A,
MODEL LAND COMPANY, Section 28, Township 61 South, Range 39 East, according to the
plat thereof, recorded in Plat Book 1, Page 68 of the Public Records of Monroe County, Florida.
AND
Parcel B: All that portion of Lot 30 of P.F. JENKINS PLAT made for MODEL LAND COMPANY
as recorded in Plat Book 1, Page 68, of the Public Records of Monroe County, Florida, all lying
in Section 28, Township 61 South, Range 39 East and Easterly of U.S. Highway 1.
/
EXHIBIT B
Grant of
Conservation
Easement
THIS AGREEMENT is made this _ day of , 20 by and between the Key
Largo Wastewater Treatment District, a special district created pursuant to House Bill 471, Chapter 2002-37, Laws
of Florida, whose address is P.O. Box 491, Key Largo, Florida 33037, County of Monroe, State of Florida,
(Grantor) and Monroe County, a political subdivision of the State of Florida, whose address is 1100 Simonton
Street, Key West, FI33041 (Grantee).
The parties recite and declare:
The Grantor is the owner of certain real property commonly known as
the MM 100.5 Wastewater Treatment Plant Site
(the servient estate),
more particularly described as follows: Parcel A: All of Lot 31 and that portion of Lots 22 and 23 lying Southeast of
Old State Road 4A, MODEL LAND COMPANY, Section 28, Township 61 South, Range 39 East, according to the
plat thereof, recorded in Plat Book I, Page 68 of the Public Records of Monroe County, Florida and Parcel B: all
that portion of Lot 30 ofP.F. JENKINS PLAT made for MODEL LAND COMPANY as recorded in Plat Book 1,
Page 68, of the Public Records of Monroe County, Florida, all lying in Section 28, Township 61 South, Range 39
East and Easterly of U.S. Highway 1.
The Grantor desires to develop the servient estate as (describe project):
a Wastewater Treatment Facility.
The servient estate contains (describe relevant natural features):
High Quality, High Elevation Tropical Hardwood Hammock.
The Grantee is a general purpose political subdivision of the State authorized and required to regulate and
control the use of real property through land development regulations in order to protect the public health, safety and
welfare. Sec. 9.5-336 of the Grantee's land development regulations requires that certain areas of the servient estate
be retained as open space and preserved in their natural condition if the servient estate is to be developed as a
Wastewater Treatment Facility.
The parties agree as follows:
1. Grant of easement.
Pursuant to that certain lnterlocal Agreement dated February 26, 2003 between Grantor, Grantee, and the
Florida Key Aqueduct Authority, the Grantor hereby grants to Grantee the easement described below.
2. Character of the easement and governing law.
This easement is a conservation easement under Sec. 704.06, Fla. Stat. and is to be governed by, construed
and enforced in accordance with that statute and with the applicable laws of the State of Florida.
3. Location of the easement.
a. The conservation easement is located as follows:
All of that servient estate described above, less and except the 4.2 acre buildable area having the
dimensions of208 feet by 877 feet along the property's southern boundary.
b. The location of the easement is also described in the diagram attached to this instrument as Exhibit
"A" and, by reference, made a part of as fully and to the same effect as ifset forth in this instrument in its entirety.
c. Grantor and Grantee understand and agree that the Grantor may propose for consideration by
Grantee a reconfiguration of the buildable area so as to simplifY access to the buildable area by road and by
subsurface pipelines. Any such proposal will minimize the amount of land disturbed and maintain, to the extent
practicable, natural vegetative screening of the "Buildable Area" from adjacent roads. Grantee will consider any
such proposal, and will not unreasonably withhold its consent to the same.
4. Restraints imposed bv the Conservation Easement.
The conservation easement granted by this instrument imposes the following restrictions on the future use
of the servient estate within the easement area:
2
a. No removal, trimming or pruning of trees, shrubs, or other vegetation (except non-native
vegetation whose removal is authorized by the Grantee's biologist).
b. No acts that are detrimental to wildlife or wildlife habitat preservation.
c. No excavation, dredging, or removal of loam, peat gravel, soil, rock, or other material substances
is such manner as to affect the surface.
d. No activities detrimental to drainage, flood control, water conservation, erosion control and soil
conservation.
e. No dumping or placing of soil or other substance or material as landfill or dumping or placing of
trash, waste, or unsightly or offensive materials.
5. Terms and persons bound.
This conservation easement is perpetual, runs with the land and is binding on all present and subsequent
owners and mortgagees of the servient estate. Grantor represents that the mortgagee(s), if any, whose consent is
attached hereto, is (are) the only mortgagee(s) having a security interest in the servient estate.
6. Entire Agreement.
This Agreement constitutes the entire agreement between the parties and any prior understanding or
representation of any kind preceding the date of this agreement is not binding upon either party except to the extent
incorporated in this Agreement.
7. Modification of Agreement.
Any modification of this Agreement or additional obligation assumed by either party in connection with
this Agreement is binding only if evidenced in writing and signed by an authorized representative of each party and
by any mortgagee.
8. Attorney's fees.
In the event of any controversy, claim or dispute arising under this instrument, the prevailing party is
entitled to recover reasonable attorney's fees and costs.
9. Entry of Grantee's representative on the servient estate.
The Grantee's representative on the servient estate, after first furnishing the Grantor no less than 24 hours
notice, shall have the right of entry for the purposes of inspection to determine the Grantor's compliance with this
Agreement.
3
10. Notice.
Any notice provided for or concerning this Agreement must be in writing and is sufficiently given when
sent by certified or registered mail, or via an equivalent service furnished by a private carrier, to the respective
address of each party as set forth at the beginning of this Agreement.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above
written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA (Grantee)
By
By
Deputy Clerk
Mayor/Chairman
Date
KEY LARGO WASTEWATER
TREATMENT DISTRICT (Grantor)
By
Signature of Witness
Printed Name of Witness
Printed Name and Title
Signature of Witness
Date
Printed Name of Witness
STATE OF FLORIDA
COUNTY OF MONROE
and
BEFORE ME, the undersigned authority, personally appeared
,who are personally known to me, or have produced
and , respectively
as identification.
Sworn to and subscribed before me this
day of
,20
Typed Notary Name and Number
Notary Signature and Seal
4
/
/l/
//
/ I
/' .
/
Exhibit A
/
/
//
/
/
/
/
/
/
/
/
/
I
/
/
/
/
,/"
Open Space -16.9 Acres
~1S.'
,
.... ....
,
.....
. .
..... .....
.
..,.
,
".".
"'.".
.
..~
RE Nos. 00087100.0001 & 00087100.0002
5
This Instrument prepared by:
Suzanne A. Hutton, FBN 336122
Assistant County Attorney
502 Whitehead Street - 3rd Floor
Key West, FL 33040
qUITCLAIM DEED
THIS DEED, made this
day of
. 2003, by the Board of County
Commissioners of Monroe County, a political subdivision of the State of Florida and party of the first
part, to the Key Largo Wastewater Treatment District, a special district established by the State of
Florida and party of the second part, whose address is PO Box 491, Key Largo, FL 33077.
WITNESSETH that the said party of the first part, for and in consideration of the assumption
of jurisdiction and responsibility over the property conveyed herein does hereby remise, release and
quitclaim unto the said party of the second part forever, all the right, title, interest, claim and
demand which the said party has in and to the real property lying and being in Monroe County,
Florida, and further described in Exhibit A, which is attached hereto and incorporated herein by
reference.
TO HAVE AND TO HOLD the same together with all and singular the appurtenances thereunto
belonging or in anywise pertaining, and all the estate, right, title, interest, lien, equity and claim
whatsoever of the said first party, either in law or equity, to the proper use, benefit and beho9f of
the said second party forever, subject to the Conservation Easement which shall be recorded in the
official Records of Monroe County, Florida, pursuant to the Interlocal Agreement between the party
of the first part and the party of the second part, dated February 26, 2003.
IN WITNESS WHEREOF the said party of the first part has caused these presents to be
executed in its name by its Board of County Commissioners acting as the Mayor of said Board, the
day and year aforesaid.
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
JconqultUKWTD
EXHIBIT A
Legal Description of Conveyance to Key Largo Wastewater District
Parcel A: All of Lot 31 and that portion of Lots 22 and 23 lying Southeast of old State Road 4A,
MODEL LAND COMPANY, Section 28, Township 61 South, Range 39 East, according to the
plat thereof, recorded in Plat Book 1, Page 68 of the Public Records of Monroe County, Florida.
AND
Parcel B: All that portion of Lot 30 of P.F. JENKINS PLAT made for MODEL LAND COMPANY
as recorded in Plat Book 1, Page 68, of the Public Records of Monroe County, Florida, all lying
in Section 28, Township 61 South, Range 39 East and Easterly of U.S. Highway 1.
uec Uil:: U~ 11:c:~a
'Mamas ll111an
305-85.3--2893
p. 1
.... .......
. ..
, . .
, ;.
KEY LARGO
KEY LARGO WASTEWATER TREATMENT DISTRICT
POST OFFICE BOX 49]; KEY LARGO, FLORIDA 33037
(305) 451-5105
Oecember 2.2003
Mark Rosch
Monroe County Land Authority
1200 Truman Avenue, Suite 207
Key West, Florida 33040
By Facsimile: 295-5181
Dear Mark:
This is to request that you place on the agenda of the Board of County Commissioner meeting scheduled for December
17,2003 a resolution authorizing conveyance of the ~.1ile Marker 100.5 parcel to the Key Largo Wastewater Treatment
District.
The District has drafted a form of resolution based on the draft resolution delivered to the District's Counsel, Thomas
Dillon. on November 19, 2003. As further detailed below, the District has modified the earlier fom: of resolution to
remove references to the conservation easement, because granting a conservat.ion easement at this time is premature.
The District acknowledges its future obligation under the hrterlocal Agreement to convey to the County a conservation
easement in accordance with Monroe County regulations on the portion ofthe parcel not intended for development
(See Tnterloc.11 Agreement. Section 203.C.2) and Monroe County Code Section 9.5-337(a). Further, the District
acknowledges that the parcel is subject to the open space requirement provided in Monroe C01L'"lty Code Sections 9.5-
347 and 9.5-82(g), as well as any other applicable Monroe County regulations.
The District believes that granting a conserva~ion easement at this time is premature, and that the conservation
easement should be developed and memorialized in the manner contemplated in Monroe County Code Section 9.5-
33i(a), i.e.) after the development permit is issued to the district and site preparation commenced.
The District requests further that this item be placed near the beginning ofthe BOCC agenda so that a Distric!
representative may attend the meeting and make a presentation. As you may know, the District's regular meeting is
scheduled to begin at 4:00 p.m. on December 17. in Key Largo, and the District would appreciate this accommodation
lo hs scht:dule.
IJA
.-..
Post-It' Fax No!a
To S c..~
CoJDepl.
7871 DaIII I
Prom
Co.
Phone"
Phone /I
Fax #
Fell *
Hoard of Commissioners: Chairman Gary Bauman. Andrew Tobin, Cris Beaty, Charles Brooks, Jerry Wilkinson
Wastewater
RESOLUTION NO.
-2003
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
AUTHORIZING CONVEYANCE OF REAL PROPERTY KNOWN
AS THE "MILE MARKER 100.5" PARCEL TO THE KEY LARGO
WASTEWATER TREATMENT DISTRICT.
WHEREAS, Monroe County (hereinafter "County"), the Florida Keys
Aqueduct Authority, and the Key Largo Wastewater Treatment District
(hereinafter "District") entered into an Interlocal Agreement dated February 26,
2003; and
WHEREAS, Section 2.03(C) of said Interlocal Agreement calls for the
County to convey to the District the real property and to "retain a conservation
easement in accordance with Monroe County regulations on the portion of the
property not intended for development;" and
WHEREAS, the District has acknowledged its obligation under the
Interlocal Agreement and applicable County regulations to grant to the County a
conservation easement after a development permit is issued and site preparation
commenced; now, therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA:
Section 1. The County Mayor is hereby authorized to execute a deed
conveying title to the "Mile Marker 100.5" parcel, more particularly described in
Exhibit A, to the Key Largo Wastewater Treatment District.
Page I of2
PASSED AND ADOPTED by the Board of County Commissioner of
Monroe County, Florida, at a regular meeting of said Board held on the_day
of December, 2003.
[EXECUTION BLOCK]
Page 2 of2
00;>;;
(\ ...I ~ ~
,~ ~~
~.
00
~~
O~
o
<(z
Qs
~z
0-
...1<(
u..z
o
~
J
<(
~~
Oal
~
Oz
~j)
~g
a
W
al
~z
w::>
0...0
~~o
Z
Q
.....
....
....
....
............
....
....
.........................
....
....
II
I~I .
!:~
I ~ t-:-
IZ
I~L-
" I
. I~
l'
t-VJ. 0
-.... ~O~"f
I
I
I
.
I .
.
.
L--.
. HAJlCT '11' 8T
. '" ~: I
Mile Marker
100.2
Island
KEY LARGO
Property
Wastewater Treatment ~i~e
j!
~
Florida Keys tJ ..
~9.u...~uct Authority /
1100 Kennedj Drive \~~/~ ... a
=..~~~:,,~\~~t>>'".
~E?~
?
December 16,2003
James L. Roberts
Monroe County Administrator
1100 Simonton Street
Key West, F1.33040
Re: Bid Results for Conch Key and Bay Point Wastewater Projects
John M. Koenig, Sr.
Chairman
Key West
Mary L Rice
VlC8-Olairman
Marathon
Hany E. Cronin
SecietarylT I8lISUI8f
Key Largo
Elena Z. Hemml
Roddand Key
Rose Dell
Big Pine Key
James C. Reynolds
Executive IlIllClor
On 11 December 2003, the FKAA received and opened sealed bids for the water and wastewater improvements for
the Conch Key and Baypoint wastewater systems. In order to satisfY our commitment to the BOCC, and so we
could develop information on costs of wastewater systems in the Florida Keys, we bid a variety of combinations of
wastewater treatment plants (WWTP), transmission systems, and collection systems. Because of the array of bids,
they are still being tallied and thus are unofficial, however, the following summarizes some of the more salient bid
results:
· Conch Key
· Low Bid - Douglas N. Higgins (Naples, FL): $1,458,500.00
Of the four bidders, Higgins' low bid included the transmission main to Hawk's Cay from Conch Key as
requested by many Conch Key residents. As a comparison, the cost of the stand alone WWTP on Conch
Key was $2,831,585.00. So, the option of sending wastewater to Hawk's Cay resulted in a cost savings of
$1,373,085.00. The low bid for the stand-alone plant on Conch Key was greater than the $2.6M estimated
construction cost for the stand alone WWTP option.
Although we still need to determine adequate amounts for Conch Key's share of the Hawk's Cay WWTP
future upgrades, it was apparent that use of an existing larger facility in this case certainly provided some
financial benefits.
· WWTP
We included a base bid for a concrete WWTP however, we also included various bid line items for
WWTPs in stainless steel, painted carbon steel. and precast concrete. Also, we included unit processes as
membrane bioreactor (MBR), as well as the Modified Ludzak-Ettinger (MLE) (also known as USBF).
Most bidders were very competitive, and some offered several alternate WWTPs for our consideration.
Surprisingly, those bidders who did bid alternates, bid the stainless steel MBR as the cheapest WWTP
alternative.
; J~.
r
Mr. James L. Roberts
December 16. 2003
Page 2
. Baypoint
· Low Bid - Douglas N. Higgins (Naples, FL): $5,078.515.27
Higgins' low bid was only approximately $77,500 lower than the second bid (1.3% difference), and for the
most part, all seven bids were competitive. The low bid was greater than the $4.75M estimated construction
cost.
· WWTP
The bid format described in Conch Key was also used in Baypoint. Several bidders bid competitive
alternate WWTPs however, again bids for this very small 75,000 gpd WWTP averaged over $2.0M.
The low bidder bid the USBF plant with concrete tanks not coated steel tanks.
We also offered a deduct for both projects in the event that one bidder bid Baypoint and Conch Key. Two
bidders offered deducts however, were not competitive as the low bidder.
We received very good bidder participation, and based on the bids received and the activity during the bid period, it
appeared the bidders were clear on their bid, were competitive, and considered the difficulties of working in the
Florida Keys. The low bidder Higgins, also has a decent history of having completed work in the Florida Keys
hence, their local experience should be of great benefit.
Sincerely,
FLORIDA KEYS A
201dS'PE
Executive Director
Cc: FKAA Board of Directors
I"
J1
D
rP
Florida Keys
Aqueduct Authority / IJ
Post Office Box 1239 ~
1100 Kennedy Driw .~.~.. .. ......r...... . . eP
Kev West, Rorida 33041-1239 . ..."\}
T'''''''(300)296-..245. '. .,,,...,.,~...... ~. ~... .... N.'\...1....... co
_.",""m .~~~ $jU~~.P"
c::::rt::J
o
December 16, 2003
Mr. James L. Roberts
Monroe COlUlty Administrator
1100 Simonton Street
Key West, Fl. 33040
Re: Big Coppitt Wastewater RFP Schedule
Dear Mr. Roberts;
John M. Koenig, Sr.
O1airman
Key West
Mary L Rice
VIC9-Chairman
Maraltul
Hany E. Cronin
SecnltarylT I8aSl.I8r
Key I..aIgo
8ena Z. Heml18
Rocldand Key
Rose Dell
Big Pine Key
James C. Reynolds
Executive DitecIor
As you are aware, the f'K.AA entered into an Inter-local Agreement with Monroe County to prepare a
design/build Request for Proposals (RFP) for a wastewater system to serve the Rockland, Geiger, and Big
Coppitt Key area. I have attached a copy of the proposed RFP schedule for your review.
The FKAA began preparation of the RFP upon approval of the Inter-local Agreement by the BOCC on
October 15, 2003. The actual preparation of the RFP document is scheduled for completion by the
beginning of May, 2004. We have provided for at least two public meetings during that time. Although
the RFP documents will be complete by May, there are two issues that we must resolve with assistance
from the County that could delay the actual advertisement of the bids.
1. Site selection - In order to advertise the RFP documents, we must identify and secure the sites
necessary for the vacuum stations and pump stations, and the site for the sewer plant that could be
installed in the area in lieu of the Key West Resort Utility (KWRU) option. The RFP will be
structured to allow the bidders the option of proposing a sewer plant on Rockland Key, or
pumping the sewage to the KWRU plant on Stock Island. As you are well aware, site selection is
a very sensitive subject with residents, and could take some time to resolve with several public
meetings. We look forward to meeting with you and your staff to plan the site selection process.
2. Trailer Parks - We need to prepare a list of all the trailer parks and identify the types of systems
they have and how they should be connected to the proposed system. We anticipate meeting with
each trailer park owner/association individually to discuss their unique situation. Depending on
the response we get from the trailer parks, this process could delay advertisement of the RFP
because it is necessary to indicate in the RFP documents how the Contractor is expected to
accommodate them.
J(
Mr. James L. Roberts
December 16, 2003
Page 2
3. Environmental Assessment - In order to remain eligible for grant funding, an Environmental
Assessment (EA) must be performed for the project sites. lbis process has been initiated, but
cannot be completed until the site selection process is finalized. Any delays in site selection will
delay the EA and ultimately the award of the contract.
If there are no significant delays, the project schedule anticipates award of a contract to construct the Big
Coppitt wastewater project by October 1, 2004. We look forward to working with you and your staff on
this project
Sincerely,
Cc: FKAA Board of Directors
~
Big Coppitt Wastewater System
Design Build
Preliminary Schedule
Ac:tIvIty 08te
(RFP, Public M..ung, Site Acquisition. or Environmental
Environmental AsseMment) RFP Public M..ung Site AcqulslOon Au...ment
Begin RFP Preparation 15-0ct'{)3
RFP Assistance - Contract with Consultant 24-0ct-03
Contact EA Finn(s) 12-Dec'{)3
Contract with EA Finn 31-Dec-03
Complete First Draft of RFP 16-Jan.{)4
Submit RFP to Evaluation Panel Members 20-Jan-04
Complete Identification of VWfTP and PSNPS 27-Feb-04
Sites
Conduct Public Meeting to describe Project and 16-Mar -()4
Identifv Sites
Initiate Acquisition of WVI/TP and PSNPS Sites 17-Mar-()4
Revise RFP Documents - Complete Second Draft 17-Mar-04
of RFP
Submit RFP Draft 2 to Evaluation Panel Members 19-Mar -()4
Revise RFP Documents - Complete Final 15-Apr-()4
Documents
Submit Final RFP Documents to Evaluation Panel 21-Apr-Q4
Members Advise BOCC of Comnletlon
Conduct PubIc Meeting for status Update 22-Apr-()4
Advertise RFP 4-May-04
Pre-Submittal Meeting for Proposers 25-May-()4
Complete EA Draft 25-May-04
Receive Proposals and Submit Qualificetions 3-Aug-04
Prooosals to Evaluation Panel
Conduct Public Meeting for Status Update 3-Aug.{)4
Rank Proposers and Conduct Interviews of Short 7 -Sep-<>4
list Invltees
Evaluation Panel Qualifications Scoring 7-5ep-04
Final Qualifications Scoring 7-Sep-04
Open Cost Proposals 7-5ep-04
FinaliZe EA, and Submit to Proper Agencies 7-Sep-04
Complete Review of Cost Proposal 14-5ep-04
Prepare Final Ranking 14-5ep-04
Coordination Meeting - Approve Final Ranking 14-Sep-04
FinaliZe Tenns of Acquisition of WWTP and 14-Sep..04
PSNPS Sites
Present at BOCC Meeting 22-Sep-04
Present at FKAA Board Meeting 23-Sep-04
Award Contract 1-0ct-04
Conduct Public Meeting for Status Update 1-Oct-04