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HomeMy WebLinkAbout5th Amendment 01/28/2026 DATE: January 30, 2026 TO: William DeSantis, Director Facilities Maintenance Chrissy Collins Executive Administrator Tina LoSacco Senior Engineering Technician FROM: Brynn Morey, Deputy Clerk SUBJECT: January 28, 2026 BOCC Meeting The following item has been executed and added to the record. C11. Approval of a Fifth Amendment to the Agreement with Barnes Alarm Systems, Inc. for Fire and Panic Alarm and Security System Annual Certification, Maintenance, Repair, and Monitoring services to update the service locations to add Southcliff Estates in Key Largo, Florida to the list of locations for service set forth in the Agreement. Contract paid from funds 001, 101, and 147. Should you have any questions please feel free to contact me at (305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 FIFTH AMENDMENT TO AGREEMENT FOR FIRE ALARM, PANIC ALARM, AND SECURITY SYSTEM ANNUAL CERTIFICATION, MAINTENANCE, REPAIR, AND MONITORING MONROE COUNTY, FLORIDA This Fifth Amendment to the Agreement for Fire Alarm, Panic Alarm and Security System Annual Certification, Maintenance, Repair and Monitoring dated December 7, 2022 ("Original Agreement") is made and entered into this 28th day of January, 2026 between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, the address of which is 1100 Simonton Street; Key West, Florida 33040, and BARNES ALARM SYSTEMS, INCORPORATED, a Florida Profit Corporation ("CONTRACTOR"), the principal address of which is 5800 Overseas Highway, Suite 30; Marathon, Florida 33050, collectively ("the parties"). WITNESSETH WHEREAS, on December 7, 2022, the COUNTY and CONTRACTOR entered into the Original Agreement; and WHEREAS, on February 21, 2024, the Board of County Commissioners (ÐBOCCÑ) approved a First Amendment to amend the Original Agreement to add and/or update provisions, allow for the option to request from the Contractor only, a proposal/quote for Equipment Replacement and Installation in accordance with the current Monroe County Purchasing Policy, to update locations currently serviced, increase payment amounts by the annual CPI-U increase adjustment of three percent (3%) pursuant to the terms of the Original Agreement, with an effective date retroactive to December 12, 2023; and WHEREAS, on May 15, 2024, the BOCC approved a Second Amendment to amend the Original Agreement to include additional locations currently serviced, amended Exhibit ÐA Î RevisedÑ, updated provisions to bring the Original Agreement current with certain County, State, or Federal required contract provisions, and amended Exhibit ÐC Î RevisedÑ; and WHEREAS, on April 16, 2025, the BOCC approved a Third Amendment to amend the Original Agreement, as amended, to update locations currently serviced to include Pigeon Key, with an effective date of January 1, 2024, and the Rockland Key Clerk of the Court Storage Facility, when the system came online, to renew the Agreement for the first of three (3) optional one (1) year renewals with an effective date of December 13, 2024, to update provisions in the Original Agreement to bring them current with certain County, State, or Federal required contract nd provisions, and to amend Exhibit ÐA Î 2 RevisedÑ of the Original Agreement, as amended in the First and Second Amendment, which reflects the Scope of Work; and WHEREAS, on December 10, 2025, the BOCC approved a Fourth Amendment to amend the Original Agreement, as amended, to update locations currently serviced to remove the Big Pine Key Commissioner District 2 Office from the list of locations, and the annual CPI-U increase Њ adjustment of two and nine tenthsÓ percent (2.9%) pursuant to the terms of the Original Agreement was implemented, with an effective date of December 13, 2025; and WHEREAS, the COUNTY desires to amend Exhibit ÐAÑ of the Original Agreement as amended to add Southcliff Estates in Key Largo, Florida to the list of locations for service set forth in the Agreement due to its relocation; and WHEREAS, the parties have found the Original Agreement, as amended, to be mutually beneficial as amended; and WHEREAS, the parties find that it would be mutually beneficial to amend the Original Agreement, as amended, and enter into this Fifth Amendment to the Agreement. NOW THEREFORE, IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree as follows: 1. The first sentence of Paragraph 2, SCOPE OF WORK, of the Original Agreement, as amended, is hereby amended to reflect that an Exhibit ÐA Î 5th RevisedÑ is attached hereto and made a part hereof to replace the Exhibit ÐAÑ in the Original Agreement, as modified in both the First, Second, Third, and Fourth Amendments. The attached Exhibit ÐA Î 5th RevisedÑ reflects the Scope of Work with the updated locations. The remaining provisions of Paragraph 2, Scope of Work, of the Original Agreement, as amended, remain the same. 2. Sub-paragraph C. of Paragraph 5, CONTRACT SUM AND PAYMENTS TO CONTRACTOR, of the Original Agreement, is amended to update locations of the Original Agreement are replaced with the following: C. The cost of labor used by the Contractor for each location to fulfill the obligation of the Contract will be included in the following amounts of: Ћ FIRE ALARM SYSTEMS AND LOCATIONS ANNUAL INSPECTION FIRE SYSTEM: AMOUNT MONTHLY CONTROL MODEL (including any MONITOR BUILDING LOCATION PANEL # possible AMOUNT overtime) Key West Courthouse500 Whitehead St., Simplex4100$1,106.05 $47.23 Key West Jail Museum (formerly Judicial 502 Whitehead St., NotifierSFP-2402 $309.27 $47.23 Workout Room) Key West Sheriff Civil Division 500 Whitehead St., Faraday Firewatch $309.27 $47.23 Key WestII J. Lancelot Lester Building & 530 Whitehead St., NotifierAFP-200 $2,167.25 $47.23 Records StorageKey West Freeman Justice Center 310 Fleming Street, Notified AFP-AFP-200 $875.88 $47.23 Key West200 Public Defender's New Office 316 Simonton Street Notifier NFS-NFS-320 $1,106.05 $47.23 320 KW Tax Collector (Searstown) 3304 N. Roosevelt NotifierNFW50X $486.35 $47.23 Blvd., Key West Supervisor of 5200 College Road, NotifierSFP-l0UD $574.87 $47.23 Elections/Bayshore OfcStock Island May Hill Russell Library 700 Fleming St., Key NotifierSFP 400B $397.80 $47.23 West Gato Building 1100 Simonton Simplex 4010 $751.92 $47.23 Street, Key West Gato Elevator 1100 Simonton N/AN/A $0.00 $29.52 Street, Key West Harvey Government Center 1200 Truman NotifierNFS-320 $1,106.05 $47.23 Avenue, Key West Bernstein Park 6751 5th Street, NotifierNFW2-$912.49 $47.23 Stock Island 100 Rockland Key Fleet 111 Overseas NotifierNFS-320 $912.49 $47.23 DepartmentHighway, Rockland Key Rockland Key Clerk of Court "111 Overseas Notifier NFS-320 $2,104.13 $47.23 Storage Highway, Units 101 and 203 Rockland Key" Big Pine Key Library 231 Key Deer Blvd., NotifierSFP-2404 $486.35 $47.23 Big Pine Key Ќ ANNUAL INSPECTION FIRE SYSTEM: AMOUNT MONTHLY CONTROL MODEL (including any MONITOR BUILDING LOCATION PANEL # possible AMOUNT overtime) Big Pine Key Park29001 Atlantic, Big EST Quickstart $751.92 $47.23 Pine Key 3 Big Pine Community 174 Key Deer Blvd, Notifier NFW-NFW-50X $486.35 $47.23 Center/Building Dept. Big Pine Key 50X Marathon Government Center 2798 Overseas Hwy., Faraday MPC-$1,106.05 $47.23 Marathon 2000 Marathon Government Annex 490 63rd Street, FireLite MS-l0UD $574.87 $47.23 Marathon Monroe County New EOC7280 Overseas NotifierNl6E $2,167.25 $47.23 Highway, Marathon Pigeon Key Pigeon Key Island, NotifierNFW-$810.80 $47.23 Old 7 Mile Bridge l00X with a mailing address 5800 Overseas Highway No. 17, Marathon Marathon Detention Facility 3981 Ocean Terrace, FireLite Miniscan $574.87 $47.23 Marathon 4024 Marathon Sheriff's Hangar Marathon Airport NotifierNFS-320 $574.87 $47.23 Marathon DMV/Tax Collector3015 Overseas Hwy., NotifierNFW $486.35 $47.23 Marathon SOX Marathon Courthouse 3117 Overseas Hwy., NotifierNFW2-$663.40 $47.23 Marathon 100 Marathon Library 3490 Overseas Hwy., NotifierNFS320 $574.87 $47.23 Marathon Marathon Library Elevator -3490 Overseas Hwy., N/AN/A $0.00 $47.23 Cellular Marathon Ruth Ivins Center, Health Dept. 3333 Overseas Hwy., NotifierSFP-5UD $574.87 $47.23 Marathon Medical Examiner 56639 Overseas Simplex 4010 $663.40 $47.23 Hwy., Crawl Key Joe London Crawl Key Fire 56633 Overseas FireLite MS-9050$575.99 $47.23 AcademyHwy., Marathon Ellis Building 88800 Overseas FireLite MP-24 $751.93 $47.23 Highway, Plantation Key Ѝ ANNUAL INSPECTION FIRE SYSTEM: AMOUNT MONTHLY CONTROL MODEL (including any MONITOR BUILDING LOCATION PANEL # possible AMOUNT overtime) Plantation Key Courthouse (old 88820 Overseas FireLite MP-24 $1,106.05 $47.23 location) Hwy., Plantation Key Islamorada Library81830 Overseas FireLite MS-4424b $751.92 $47.23 Hwy., Islamorada Murray E. Nelson 102050 Overseas Siemens FS-250 $1,458.77 $47.23 Governmental and Cultural Hwy., Key Largo Center Roth Building 50 Highpoint Road, Edwards EST-2 $1,106.05 $47.23 Tavernier Jacobs Aquatic Center320 Laguna Ave., NotifierNFW-$751.92 $47.23 Key Largo I00X Key Largo Library 101485 Overseas FireLite MS-SUD$751.92 $47.23 Hwy., Key Largo Southcliff Estates 95295 Overseas Notifier NFW100$764.77 $47.23 Highway, Key Largo X MC Fire Station #8 5655 MacDonald Edwards VS-I $309.27 $47.23 Ave., Stock Island MC Fire Station # 9 28 Emerald Drive, Notifier SFP-5UD $397.80 $47.23 Big Coppitt MC Fire Station # 11 22352 Overseas FireLite EX200 $619.20 $47.23 Hwy., Cudjoe Key MC Fire Station # 13 390 Key Deer Blvd., EST Quickstart $619.20 $47.23 Big Pine Key MC Fire Station # 17 10 S. Conch Ave., Notifier NFW2-$575.99 $47.23 Conch Key 100 MC Fire Station # 22 151 Marine Drive, Notifier NFW2-$751.92 $47.23 Tavernier 100 Bi-Monthly (once every other month) Testing of Panic Alarms shall be performed on a time and material basis. Panic Alarm System Central Station Monthly Monitoring is as follows: Ў PANIC SYSTEM: MONTHLY MANUFACTURER BUILDINGLOCATION MODEL# MONITOR AMOUNT Key West Drug CourtCH Annex system $29.52 500 Whitehead St., Key West CH Annex system $29.52 Jail Museum (formerly, 502 Whitehead St., Key West Judicial Workout Room) J. Lancelot Lester Building & $29.52 530 Whitehead St., Key CH Annex system Records Storage West Navarro-Ademco Freeman Justice Center $29.52 302 Fleming Street, Key Vista FSB Panel West (digital) Honeywell 7845 Freeman Justice Center Drug $29.52 302 Fleming Street, Key GSMR (cellular) Court West Public Defender's New Office Qolsys IQ-4 $29.52 316 Simonton PowerGPan KW May Hill Library700 Fleming St., Key West Honeywell Lynx 5210 $29.52 Gato Building Ademco Honeywell $29.52 1100 Simonton St., Key West Lynx 5210 $29.52 5503 College Road, Stock Stock Island Building Dept. Island Big Pine Key Plaza, Big Honeywell Lynx 5210 $29.52 Big Pine Key Library Pine Key 174 Key Deer Blvd., Big Honeywell Proa7 plus $29.52 Big Pine Community Pine Key Center/Building Dept. 2798 Overseas Hwy., Lynx 5210 $29.52 Marathon Govt. Center Marathon 490 63rd Street, Marathon Lynx 5210 $29.52 Marathon Annex 63rd St 3117 Overseas Hwy., Lynx 5210 $29.52 Marathon Courthouse Marathon 3490 Overseas Hwy., Lynx 5210 $29.52 Marathon Library Marathon 2975 Overseas Hwy., Vista 20P $29.52 Marathon State Attorney Marathon Office 56639 Overseas Hwy., Simplex Grinnell 4010 $29.52 Medical Examiner Crawl Key FACP 88820 Overseas Hwy., Vista 20P $29.52 Ellis Building - Property Tavernier Appraiser Џ PANIC SYSTEM: MONTHLY MANUFACTURER BUILDINGLOCATION MODEL# MONITOR AMOUNT 88770 Overseas Hwy., Pro Series A7Plus $29.52 PK Courthouse (new) Tavernier MM 81.5, Islamorada Pro Series A7Plus $29.52 Islamorada Library 102050 Overseas Hwy., Key Honeywell 60-578 $29.52 Murray E. Nelson Govt. Largo Center 101485 Overseas Hwy., Key Honeywell Vista 20p $29.52 Key Largo Library Largo 300 Magnolia, Key Largo Vista 20P $29.52 Magnolia Building 11601 CR 905, Key Largo Pro Series A7Plus $29.52 Growth Management Ocean Reef The Total Annual (12 Months), Monthly Monitoring and Annual Inspections are: Sixty Nine Thousand, Fifty-Seven 07/100 Dollars______________________________ (Grand Total Annual (12 Months), Monthly Monitoring and Annual Inspections Proposal- words) $69,057.07_____________________________________________________________ (Grand Total Annual (12 Months), Monthly Monitoring and Annual Inspections Proposal - numbers) The above annual total amount is comprised of the following: Total Fire Alarm Annual Inspections $34,908.79 __________________ Total Fire Alarm Monthly Monitoring $2,107.64 X 12 = $25,291.68______________ Total Panic Alarm Monthly Monitoring $738.05 X 12 = $8,856.60________________ Additional Services and Emergency Services, (ex. Post Î hurricane cleanup, including all costs associated with equipment, debris removal, and dumping fees: For invoicing purposes, the hours should be calculated in fifteen (15) minute increments. The Application for Payment form is attached hereto as Exhibit ÐBÑ and made a part hereof for submission with invoices. Total Hourly Fees for Repairs, Panic Testing, Additional Services, Security System Services and Emergency Services - (including equipment costs & dumping fees): А a) Normal working hours of 8:00 a.m. to 5:00 p.m. Monday through Friday, excluding holidays: $_____92.80_____ per hour, technician $____141.92_____ per hour, technician plus helper $_____49.12_____ per hour, technician helper working alone or additional helper b) Overtime rate for hours other than the normal working hours as stated above, including holidays: $____139.18_____ per hour, technician $____212.88_____ per hour, technician plus helper $_____73.69_____ per hour, technician helper working alone or additional helper c) Parts Cost Plus: The Contractor shall be allowed Fifteen (15%) markup on manufacturerÓs invoice cost of parts and materials (excluding freight, equipment rental, tax amounts, and services supplied by others). The County shall pay the actual cost of parts and materials, excluding freight, equipment rental, tax amounts, and services supplied by others purchased from the manufacturers, plus fifteen percent (15%), to fulfill the obligations of the Contract. Freight, equipment rental, tax amounts, and services supplied by others shall be reimbursed for amounts charged. A manufacturerÓs invoice must accompany all requests for payment whether the part is under warranty or not. Freight invoices must accompany all orders that require shipping or transportation of parts, whether the part is under warranty or not. There shall be no additional charges to the County for travel, mileage, meals, or lodging. Contractor shall submit proposals for services costing $1,000.00 or more and itemized invoices in writing. 3. Except as set forth in Paragraphs 1 through 7 of this Fourth Amendment to the Original Agreement, in all other respects, all the terms and conditions of the Original Agreement, dated December 7, 2022, as amended, not inconsistent herewith, shall remain in full force and effect. \[REMAINDER OF BLANK INTENTIONALLY LEFT BLANK WITH SIGNATURE PAGE ON FOLLOWING PAGE\] Б th EXHIBIT ÐA Î 5 REVISEDÑ Scope of Work ЊЉ EXHIBIT ÐA Î 5th REVISEDÑ SCOPE OF WORK FIRE ALARM, PANIC ALARM, AND SECURITY SYSTEM ANNUAL CERTIFICATION, MAINTENANCE, REPAIR, AND MONITORING MONROE COUNTY, FLORIDA Introduction: The Contractor will provide all labor, supervision, engineering, equipment, parts, tools, transportation, services, accommodations, incidentals, and supplies for Fire Alarm, Panic Alarm, and Security System Annual Certification, Maintenance, Repair, and Monitoring for various buildings located in the Upper, Middle, and Lower Keys, Monroe County, Florida. Work shall be performed in accordance with the Contract Documents, and all documentation shall be provided pursuant to National Fire Protection Association (NFPA) Requirements most current adopted NFPA 25, and schedules as well as keeping the equipment in proper operating condition to protect against unpredictable repair expenditures as well as ensure reliability and efficiency. Note: No oral interpretations will be made by any Contractor/Proposer as to the meaning of referenced NFPA 25 documents. The Contractor shall include all Fire Alarm maintenance and repairs, testing, annual inspections, and possible expansion of the systems, if required. The Contractor shall include all Panic Alarm Systems maintenance and repairs, testing, and certification and possible expansion of the systems, if required. Additional Security System services should include, but are not limited to, electronic door lock system installation and/or repair, horn/strobe installation and/or repair, or any other equipment necessary for safety-related issues, and Closed-Circuit Television (CCTV) service. Also, when requested by the County, the Contractor shall advise and recommend, in writing to the County, any needed improvements. Upon approval by the County, Contractor shall invoice the County for such improvements at the fee schedule rates for labor and material markup as specified in the contract. Listed below are all of the current buildings and devices covered under this contract, hereinafter identified as Ð Lists of Equipment.Ñ More buildings and devices may be added at a later date. ЊЊ Lists of Equipment Fire System: FIRE SYSTEM: CONTROL LOCATION MODEL # PANEL BUILDING Key West Courthouse 500 Whitehead St., Key West Simplex 4100 Jail Museum (formerly, Judicial 502 Whitehead St., Key West Notifier SFP-2402 Workout Room) Sheriff Civil Division500 Whitehead St., Key WestFaradayFirewatch II J. Lancelot Lester Building & 530 Whitehead St., Key West Notifier AFP-200 Records Storage Freeman Justice Center310 Fleming Street, Key West Notified AFP-200AFP-200 Public Defender's New Office 316 Simonton Street Notifier NFS-320 NFS-320 KW Tax Collector (Searstown)3304 N. Roosevelt Blvd., Key West Notifier NFW50X Supervisor of Elections/Bayshore 5200 College Road, Stock Island Notifier SFP-l0UD Ofc May Hill Russell Library700 Fleming St., Key West Notifier SFP 400B Gato Building1100 Simonton Street, Key West Simplex 4010 Gato Elevator 1100 Simonton Street, Key West N/A N/A Harvey Government Center 1200 Truman Avenue, Key West Notifier NFS-320 Bernstein Park 6751 5th Street, Stock Island Notifier NFW2-100 Rockland Key Fleet Department 111 Overseas Highway, Rockland KeyNotifier NFS-320 Rockland Key Clerk of Court "111 Overseas Highway, Storage Units 101 and 203 Rockland Key" Notifier NFS-320 Big Pine Key Library231 Key Deer Blvd., Big Pine Key Notifier SFP-2404 Big Pine Key Park 29001 Atlantic, Big Pine Key EST Quickstart 3 Big Pine Community 174 Key Deer Blvd, Big Pine Key Notifier NFW-50X NFW-50X Center/Building Dept. Marathon Government Center 2798 Overseas Hwy., Marathon Faraday MPC-2000 ЊЋ FIRE SYSTEM: CONTROL LOCATION MODEL # PANEL BUILDING Marathon Government Annex 490 63rd Street, Marathon FireLite MS-l0UD Monroe County New EOC7280 Overseas Highway, MarathonNotifierNl6E Pigeon Key Pigeon Key Island, Old 7 Mile Bridge Notifier NFW-l00X with a mailing address 5800 Overseas Highway No. 17, Marathon Marathon Detention Facility 3981 Ocean Terrace, Marathon FireLite Miniscan 4024 Marathon Sheriff's Hangar Marathon Airport Notifier NFS-320 Marathon DMV/Tax Collector 3015 Overseas Hwy., Marathon Notifier NFW SOX Marathon Courthouse 3117 Overseas Hwy., Marathon Notifier NFW2-100 Marathon Library 3490 Overseas Hwy., Marathon Notifier NFS320 Marathon Library Elevator -Cellular 3490 Overseas Hwy., Marathon N/A N/A Ruth Ivins Center, Health Dept. 3333 Overseas Hwy., Marathon Notifier SFP-5UD Medical Examiner 56639 Overseas Hwy., Crawl Key Simplex 4010 Joe London Crawl Key Fire 56633 Overseas Hwy., Marathon FireLite MS-9050 Academy Ellis Building 88800 Overseas Highway, Plantation FireLite MP-24 Key Plantation Key Courthouse (old 88820 Overseas Hwy., Plantation Key FireLite MP-24 location) Islamorada Library 81830 Overseas Hwy., Islamorada FireLite MS-4424b Murray E. Nelson Governmental 102050 Overseas Hwy., Key LargoSiemens FS-250 and Cultural Center Roth Building50 Highpoint Road, TavernierEdwards EST-2 Jacobs Aquatic Center 320 Laguna Ave., Key Largo Notifier NFW-I00X Key Largo Library 101485 Overseas Hwy., Key LargoFireLite MS-SUD Southcliff Estates 95295 Overseas Highway, Key Largo Notifier NFW100X MC Fire Station #85655 MacDonald Ave., Stock Island Edwards VS-I MC Fire Station # 9 28 Emerald Drive, Big Coppitt Notifier SFP-5UD MC Fire Station # 11 22352 Overseas Hwy., Cudjoe Key FireLite EX200 ЊЌ FIRE SYSTEM: CONTROL LOCATION MODEL # PANEL BUILDING MC Fire Station # 13 390 Key Deer Blvd., Big Pine Key EST Quickstart MC Fire Station # 17 10 S. Conch Ave., Conch Key Notifier NFW2-100 MC Fire Station # 22 151 Marine Drive, Tavernier Notifier NFW2-100 ЊЍ List of Locations with Equipment and Devices Elevator Elevator Sprinkler Fire Notification In-line Smoke Duct Heat AHU/Fan Manual Door Building Recall Warning Control Pump Flow Devices & Stations Release Detect Detect Detect Interlocks Switch Circuit System Lights Valves Control Key West 10 11 12 3 40 8 2 5 5 2 1 Courthouse Jail Museum (formerly, 2 10 3 Judicial Workout Room) Old Detention nd 2 Fl. Breakroom - Combined into Judicial Workout System J. Lancelot Lester Building, 12 68 8 7 58 7 4 6 1 1 & Records Storage Freeman Justice 21 53 6 22 102 6 18 + 3 7 4 3 Center ЊЎ Elevator Elevator Sprinkler Fire Notification In-line Smoke Duct Heat AHU/Fan Manual Door Building Recall Warning Control Pump Flow Devices & Stations Release Detect Detect Detect Interlocks Switch Circuit System Lights Valves Control Public DefenderÓs New TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD Office Key West Tax Collector-2 7 3 5 2 Searstown Supervisor of Elections/Baysho7 37 4 29 2 2 1 re Manor May Hill Russell 8 30 4 12 Library Gato Building 7 29 18 4 37 1 2 11 Harvey Government 8 17 5 3 39 5 5 2 5 3 3 Center Bernstein Park 7 32 5 24 3 1 Rockland Key TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD Fleet Department Big Pine Key 4 18 1 8 Library ЊЏ Elevator Elevator Sprinkler Fire Notification In-line Smoke Duct Heat AHU/Fan Manual Door Building Recall Warning Control Pump Flow Devices & Stations Release Detect Detect Detect Interlocks Switch Circuit System Lights Valves Control Big Pine Key 6 15 1 10 3 Community Park Big Pine Community 3 6 5 Center/Building Dept. Marathon Government 8 45 6 19 3 Center Monroe County TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD New EOC Marathon Government Ctr 3 2 4 0 11 4 2 2 Annex Marathon Detention 1 41 4 6 1 Facility Marathon 6 16 10 3 SheriffÓs Hangar ЊА Elevator Elevator Sprinkler Fire Notification In-line Smoke Duct Heat AHU/Fan Manual Door Building Recall Warning Control Pump Flow Devices & Stations Release Detect Detect Detect Interlocks Switch Circuit System Lights Valves Control Marathon DMV/Tax 3 12 1 13 1 1 Collector Marathon 9 14 1 26 5 2 Courthouse Marathon 10 12 4 1 35 3 3 3 1 Library Ruth Ivins 5 8 2 7 2 Center Medical 5 2 10 18 3 1 Examiner Joe London Crawl Key Fire 4 10 1 2 11 3 1 Academy Ellis Building 7 14 6 Plantation Key 8 2 8 Courthouse Islamorada 6 23 12 Library Murray E Nelson 9 9 4 2 55 4 4 2 2 ЊБ Elevator Elevator Sprinkler Fire Notification In-line Smoke Duct Heat AHU/Fan Manual Door Building Recall Warning Control Pump Flow Devices & Stations Release Detect Detect Detect Interlocks Switch Circuit System Lights Valves Control Roth Building 15 49 6 68 6 Jacobs Aquatic TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD Center Key Largo 2 6 5 1 7 3 Library Southcliff 3 1 1 28 8 Estates MC Fire Station 6 20 2 2 37 3 3 2 1 #8 MC Fire Station 2 6 1 7 4 1 # 9 MC Fire Station 5 14 2 19 1 1 # 11 MC Fire Station 5 22 2 6 27 2 4 +1 2 1 # 13 MC Fire Station 6 17 1 2 17 1 1 1 #17 MC Fire Station 6 15 1 6 20 1 # 22 ЊВ Elevator Elevator Sprinkler Fire Notification In-line Smoke Duct Heat AHU/Fan Manual Door Building Recall Warning Control Pump Flow Devices & Stations Release Detect Detect Detect Interlocks Switch Circuit System Lights Valves Control Pigeon Key 25 33 0 1 38 0 0 0 21 0 11 0 ЋЉ Panic System: Bi-Monthly (once every other month) Testing of Panic Alarms shall be performed on a time and material basis. Panic Alarm System Central Station Monthly Monitoring is as follows: PANIC SYSTEM: MANUFACTURER MODEL # BUILDING LOCATION Key West Drug Court 500 Whitehead St., Key West CH Annex system Jail Museum (formerly, Judicial Workou502 Whitehead St., Key West CH Annex system Room) J. Lancelot Lester Building & Records 530 Whitehead St. Key West CH Annex system Storage Freeman Justice Center Navarro-Ademco Vista 128 302 Fleming Street, Key West FSB Panel (digital) Freeman Justice Center Drug Court Honeywell 7845 GSMR 302 Fleming Street, Key West (cellular) Public DefenderÓs New Office 316 Simonton Street, Key West Qolsys IQ-4 PowerGPanic KW May Hill Russell Library 700 Fleming St., Key West Honeywell Lynx 5210 Gato Building 1100 Simonton St., Key West Ademco Honeywell nd Gato Building Î 2 floor 1100 Simonton St., Key West Ademco Honeywell Stock Island Building Dept. 5503 College Road, Stock Island Lynx 5210 Big Pine Key Library Big Pine Key Plaza, Big Pine Key Lynx 5210 Big Pine Community Center/Building 174 Key Deer Blvd., Big Pine Key Honeywell Proa7plus Dept. Marathon Government Center 2798 Overseas Hwy., Marathon Lynx 5210 rdrd Marathon Annex 63 St 490 63 Street, Marathon Lynx 5210 Marathon Courthouse 3117 Overseas Hwy., Marathon Lynx 5210 Marathon Library 3490 Overseas Hwy., Marathon Lynx 5210 Marathon State AttorneyÓs Office 2975 Overseas Hwy., Marathon Vista 20P Medical Examiner 56639 Overseas Hwy., Crawl Key Simplex 4010 ЋЊ PANIC SYSTEM: MANUFACTURER MODEL # BUILDING LOCATION Ellis Building Î Property Appraiser 88820 Overseas Hwy., Tavernier Vista 20P Plantation Key Courthouse (new) 88770 Overseas Hwy., Tavernier Pro Series A7Plus Islamorada Library MM 81.5, Islamorada Pro Series A7Plus Murray E. Nelson Govt. Center 102050 Overseas Hwy., Key Largo Honeywell 60-578 Key Largo Library 101485 Overseas Hwy., Key Largo Honeywell Vista 20p Magnolia Building 300 Magnolia, Key Largo Vista 20P Growth Management Ocean Reef 11601 CR 905, Key Largo Pro Series A7Plus Camera Locations and Quantity: Bernstein Park, Stock Island Î Qty: 16 Big Pine Key Community Park, Big Pine KeyÎ Qty: 7 Marathon State AttorneyÎ Qty: 14 Marathon CourthouseÎ Qty: 19 Marathon LibraryÎ Qty: 33 Marathon Medical ExaminerÎ Qty: 16 Supervisor of Elections/Bayshore Manor, Stock Island Î Qty: 3 Key West Library Î Qty: 11 Freeman Justice Center, Key West Î Qty: 29 Scope of Work: The Scope of Work below includes, but is not limited to the inspections, maintenance, monitoring, service, and replacement of Fire Alarm Systems, Panic Alarm Systems, and other Security Systems, such as electronic door lock systems, horns/strobes, and CCTV systems. Inspection A visual inspection of every device in the above ÐLists of EquipmentÑ will be performed to ensure that no facility changes have occurred which could affect equipment or system performance based on the original design. ЋЋ Testing Every device and control function shown in the ÐLists of EquipmentÑ will be physically activated to ensure its functionality as designed and installed. Testing takes into consideration the AHJ (Authority Having Jurisdiction) requirements, local ambient conditions and the manufacturerÓs recommendations. Contractor will follow NFPA 72 recommended test methods and frequencies as a minimum guideline for system testing. System configuration is verified during inspections and compared to existing records. Complete documentation of testing and a report of any deficiencies will be presented for review before the technician leaves the facility. Audible testing will be conducted during off or non-operational hours, and the schedule will be pre-approved by the County. Smoke Detector Sensitivity Smoke Detector Sensitivity Testing will be performed in accordance with NFPA 72 using the manufacturerÓs recommended test methods and a UL (Underwriters Laboratories) approved testing device. Contractor will provide the necessary documentation to satisfy the AHJ. Contractor will provide an analysis of the report along with recommendations for detectors that require cleaning or replacement. The Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies and any other means of construction necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated. The Contractor shall perform Monthly Fire and Panic Alarm Monitoring, Annual Fire Alarm Inspections and Bi-Monthly Panic Testing (once every two (2) months). The Contractor shall respond within four (4) hours of notification of service, twenty-four (24) hours per day, seven (7) days per week. The Contractor shall provide a contact person to ensure twenty-four (24) hour service. The Owner shall reimburse the Contractor for the manufacturerÓs invoice cost of all parts and materials (except freight, tax, services supplied by others, and equipment rental), plus fifteen percent (15%), that are used in repair of County owned and maintained fire and alarm systems. ManufacturerÓs invoice must accompany all requests for payment. All parts and materials shall be of equal or greater quality as compared to the existing parts and materials in use. On all orders that require shipping or transportation of parts or materials whether the part is under warranty or not, freight invoices must accompany requests for payment. The Contract amount may be adjusted annually in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U) or three percent (3%), whichever is less, for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation on December 31 of the previous year. ЋЌ Specifications: A. FIRE ALARM SYSTEM ANNUAL CERTIFICATION 1. The Contractor shall furnish fire alarm system annual certification and maintenance, (including Calibrated and/or Standard Smoke Detector Sensitivity Testing as required by the National Fire Protection Association); including all necessary labor, equipment, permits, licenses, insurances, travel costs, and all other costs associated. 2. Work shall be performed in accordance with, and all documentation shall be provided pursuant to, National Fire Protection Association Requirements. 3. Fire alarm annual certification, along with all noted deficiencies which may be identified during the course of certification, shall be provided to the office of the Facilities Maintenance, Contract Monitor, 123 Overseas Hwy., Rockland Key, Key West, Florida 33040, within thirty (30) days prior to expiration of respective existing certifications. 4. All identified deficiencies which are detected and identified during the course of the certification process, shall be rendered and submitted, along with all documentation for corrective measures to include cost expenditures required to correct same. All noted deficiencies shall be corrected within thirty (30) days. NOTE: When performing annual inspections for some Monroe County facilities, primarily the Courthouses, it may be necessary to schedule inspections before or after normal hours on an overtime basis. B. FIRE ALARM SYSTEM MONITORING 1. The Contractor shall furnish alarm system monitoring, including all necessary labor, equipment, permits, licenses, insurances, travel costs, and all other costs associated with same to include, but not limited to, the locations indicated on the ÐLists of EquipmentÑ.· 2. The Contractor is to provide Total Service Coverage. The Contractor shall have access to a supply of all parts and controls normally necessary for the emergency repairs of all County maintained alarm systems so that such emergency repair will be completed within forty-eight (48) hours of notification by the Owner. 3. Work shall be performed in accordance with, and all documentation shall be provided pursuant to National Fire Protection Association Requirements. C. FIRE ALARM SYSTEM REPAIR AND MAINTENANCE 1. System Software Updates - Microprocessor-based systems will have the software upgraded when required to maintain the listing requirements of AHJ. 2. Corrective Maintenance - Necessary repairs for deficient or inoperable devices, such as those found during the course of system testing, inspection, or preventative maintenance, or have failed during operation, will be provided. Only original replacement components manufactured by the original equipment manufacturer or other compatible components are used in order to preserve Underwriters Laboratories (U.L.) Listings and meet NFPA ЋЍ requirements. D. PANIC ALARM SYSTEM CERTIFICATION 1.The Contractor shall furnish panic alarm system annual certification and maintenance, (as required by the National Fire Protection Association); including all necessary labor, equipment, permits, licenses, insurances, travel costs. and all other costs associated. 2.Work shall be performed in accordance with, and all documentation shall be provided pursuant to, National Fire Protection Association Requirements. 3. Alarm Certification, along with all noted deficiencies which may be identified during the course of certification, shall be provided to the office of the Facilities Maintenance Department, 123 Overseas Highway, Rockland Key, Key West, Florida 33040, within thirty (30) days prior to expiration of respective existing certifications. 4. All identified deficiencies, which are detected and identified during the course of the certification process, shall be rendered and submitted, along with all documentation for corrective measures to include cost expenditures required to correct same. All noted deficiencies shall be corrected within thirty (30) days. E.PANIC ALARM SYSTEM MONITORING 1. The Contractor shall furnish alarm system monitoring, including all necessary labor, equipment, permits, licenses, insurance, travel costs, and all other costs. 2. Work shall be performed in accordance with, and all documentation shall be provided pursuant to, National Fire Protection Association Requirements. 3. The Contractor shall also provide a price to replace, register, and reprogram Communicators as necessary for the purpose of establishing monitoring which includes any necessary updates to the CountyÓs currently monitored systems. F. PANIC ALARM TESTING, REPAIR AND MAINTENANCE 1. The Contractor shall test all panic alarms Bi-monthly to ensure they are working properly. Testing shall include, but not be limited to, battery life, proper communication signal, and overall device function. 2. Work shall be performed in accordance with, and all documentation shall be provided pursuant to, National Fire Protection Association Requirements. 3. All identified deficiencies, which are detected and identified during the course of the testing process, shall be rendered and submitted, along with all documentation for corrective measures to include cost expenditures required to correct same. All noted deficiencies shall be corrected within thirty (30) days. G. OTHER SECURITY SYSTEMS REPAIR AND MAINTENANCE ЋЎ 1. The Contractor shall furnish electronic door lock systems, horns/strobes, and CCTV systems, including all necessary labor, equipment, permits, licenses, insurances, travel costs, and all other costs. 2.Work shall be performed in accordance with, and all documentation shall be provided pursuant to, National Fire Protection Association Requirements. H.All identified deficiencies, which are detected shall be rendered and submitted, along with all documentation for corrective measures to include cost expenditures required to correct same. All noted deficiencies shall be corrected within 30 days. ЋЏ EXHIBIT ÐBÑ APPLICATION FOR PAYMENT DETAILS ЋА APPLICATION FOR PAYMENT DETAILS DATE: ____________________________ INVOICE NUMBER: ____________________ ARRIVAL TIME: ___________________ DEPARTURE TIME: ____________________ LOCATION: _________________________________________________________________________ ROUTINE: ________________________ REPAIR: _____________________________________ PARTS AND MATERIALS COSTS * ITEM DESCRIPTION UNIT PRICE QUANTITY SUB-TOTAL 1. _________________________________________________________________________________ 2. _________________________________________________________________________________ 3. _________________________________________________________________________________ 4. _________________________________________________________________________________ 5. _________________________________________________________________________________ PARTS & MATERIALS SUB-TOTAL $__________________ 15% INCREASE ON ABOVE PARTS & MATERIALS $__________________ SERVICES SUPPLIED BY OTHERS (amount charged to be reimbursed) $__________________ FREIGHT CHARGE (amount charged to be reimbursed) $__________________ TAX CHARGES (amount charged to be reimbursed) $__________________ PARTS & MATERIALS TOTAL $__________________ LABOR (rounded to 15 minute increments) AND EQUIPMENT COSTS _______Regular HOURS Technician $ _________ SUB-TOTAL $________________ _______Regular HOURS Technician & Helper $ _________ SUB-TOTAL $________________ _______Regular HOURS Helper alone or additional Helper $________ SUB-TOTAL $________________ _______Overtime HOURS Technician $________ SUB-TOTAL $________________ _______Overtime HOURS Technician & Helper $________ SUB-TOTAL $________________ _______Overtime HOURS Helper alone or additional Helper $________ SUB-TOTAL $________________ LABOR AND EQUIPMENT TOTAL $ _____________________________ TOTAL $_____________________________________ DESCRIPTION OF WORK: _____________________________________________________________ _____________________________________________________________________________________ _________________________ __________________________________________ Date Authorized Signature / Title *Contractor must provide a copy of Invoice/Receipts for manufacturer's cost of parts & materials, freight for transportation/shipping costs, equipment rental amounts, taxes, and services supplied by others. ЋБ DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 1501503136 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: FAX PHONE EPSBM!JTMFT!JOTVSBODF!BHFODZ-!JOD/416.8:2.5983416.6:9.9187 (A/C, No): (A/C, No, Ext): E-MAIL 2311!BOBTUBTJB!BWFOVF!TVJUF!526ejb{sjtlbewjtpstAhnbjm/dpn ADDRESS: INSURER(S) AFFORDING COVERAGENAIC # DPSBM!HBCMFTGM44245BTDFOEBOU!DPNNFSDJBM!JOTVSBODF!JOD/ INSURER A : INSURED INSURER B : CBSOFT!BMBSN!TZTUFNT INSURER C : 4312!GMBHMFS!BWF!$614 INSURER D : 614 INSURER E : LFZ!XFTUGM44151 INSURER F : COVERAGESCERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDLSUBR INSRPOLICY EFFPOLICY EXP TYPE OF INSURANCELIMITS POLICY NUMBER LTR(MM/DD/YYYY)(MM/DD/YYYY) INSDWVD COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE$ DAMAGE TO RENTED CLAIMS-MADEOCCUR$ PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY$ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$ PRO- POLICYLOCPRODUCTS - COMP/OP AGG$ JECT $ OTHER: COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY$ %2-111-111/11 (Ea accident) BODILY INJURY (Per person)$ ANY AUTO 7 ALL OWNEDSCHEDULED BODILY INJURY (Per accident)$ BZZDB.76252.213038031361303803137 AUTOSAUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS (Per accident) AUTOS $ UMBRELLA LIAB EACH OCCURRENCE$ OCCUR EXCESS LIAB CLAIMS-MADEAGGREGATE$ $ DEDRETENTION $ PEROTH- WORKERS COMPENSATION STATUTEER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT$ N / A OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE$ If yes, describe under E.L. DISEASE - POLICY LIMIT$ DESCRIPTION OF OPERATIONS below BQiztjdbm!EbnbhfDB.76252.213038031361303803137Efevdujcmft!.!Obnfe!Qfsjm;!%2111-!Dpmm;!%2-111 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDERCANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Npospf!Dpvouz!Cpbse!pg!Dpnnjttjpofst 2211!Tjnpoupo!Tu AUTHORIZED REPRESENTATIVE Lfz!XftuGM44151.4221 © 1988-2014 ACORD CORPORATION. All rights reserved. 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