HomeMy WebLinkAbout5th Amendment 01/28/2026
DATE: January 30, 2026
TO: Alan MacEachern, Director
Information Technology
FROM: Brynn Morey, Deputy Clerk
SUBJECT: January 28, 2026 BOCC Meeting
The following item has been executed and added to the record.
C31. Approval of Amendment No. 5 to the Oracle Public Sector Compliance and Regulation
Product Agreement between DLT Solutions, LLC and Monroe County to authorize up to
$54,193.00 (billed in 4 quarterly payments of $13,548.25) for consulting and technical services
to provide support within the County's Oracle Permitting and Licensing (OPAL) electronic
platform.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
AMENDMENTNO.5 TOTHEAGREEMENTFOR IMPLEMENTATIONOF ORACLE
PUBLIC SECTOR COMPLIANCE AND REGULATION PRODUCT
January
28th
This Amendment No. 5 is made this day of , 20 by and between
26
the Monroe County, Florida, through the Monroe County Board of County Commissioners (the
"COUNTY"), and DLT Solutions, LLC (“DLT” or “CONTRACTOR”), and amends the Agreement
between Monroe County, Florida, and DLT Solutions, LLC, for implementation of the
Oracle Public Sector Compliance and Regulation Product dated April 21, 2021 ("Original
Agreement"), the Amendment No. 1 thereto dated November 15, 2022 (Amendment No. 1),
the Amendment No. 2 thereto dated May 18, 2023 (Amendment No. 2), the Amendment
No. 3 thereto dated December 11, 2024 (Amendment No. 3), and the Amendment No. 4 dated
May 21, 2025, and the parties agree as follows:
W I T N E S S E T H:
WHEREAS, on April 21, 2021, the parties entered into the Agreement to implement the
software product known as Oracle Public Sector Compliance and Regulation (PSCR) product, to
be utilized by the County’s Building and Code Compliance Departments for processing and
issuing building permits, contractor licenses, code cases, and other related functions; and
WHEREAS, on November 15, 2022, the parties agreed to amend the Agreement, later
referred to as Amendment No. 1, to add additional support services required for implementation
of the PSCR product; and
WHEREAS, on May 17, 2023, the Board of County Commissioners approved an
Amendment No. 2, wherein the last party signed on May 18, 2023 (forming the effective date),
memorializing the parties’ understanding that the additional services provided for therein would
commence (retroactively to February 28, 2023) and continue for eight (8) consecutive quarters
thereby extending the term of the underlying agreement to at least February 27, 2025; and
WHEREAS, on April 17, 2024, at its duly noticed public meeting, the Board of County
Commissioners granted approval of a one (1)-year extension of the licensing agreement with DLT
Solutions, LLC pursuant to DLT Quote #: 5224077 depicting annual licensing/subscription fees
for a period starting on May 30, 2024 and ending on May 29, 2025; and
WHEREAS, on December 11, 2024, the parties entered into Amendment No. 3 in order
to ratify the earlier extension, and clarify and memorialize that the first 1-year extension term had
been exercised and it started on April 21, 2024 and was slated to end on April 20, 2025, and to
further ensure continuity of services, through the very same Amendment No. 3 the parties
extended the agreement for a second 1-year period starting on April 21, 2025 and ending on April
20, 2026; and
WHEREAS, additionally, Amendment No. 3 approved a new scope of
professional/consulting services with assigned pricing for general and routine services, and
clarified that the services would be billed as-used and never forfeited; and
WHEREAS, on April 16, 2025, at its duly noticed public meeting, the Board of County
Commissioners approved by motion the new annual licensing/subscription fees with DLT
Solutions, LLC pursuant to DLT Quote #: 5304039 depicting said fees for a period starting on May
30, 2025 and ending on May 29, 2026; and
Page 1 of 5
WHEREAS, to avoid confusion, the parties agreed that the price increases reflected in the
DLT Quote #: 5304039 depicted annual licensing/subscription fees for a period starting on May
30, 2025 and ending on May 29, 2026 are formally accepted, and Amendment No. 4 constitutes
written approval by the parties as of the date of the April 16, 2025 (retroactively); and
WHEREAS, it was agreed that the parties may exercise such extensions of the underlying
agreement, including the renewal of annual licensing/subscriptions (and any associated fee
increases), in any manner that is consistent with the Section 7.4.1, as amended in Amendment
No. 3 (i.e. “Renewals may be authorized administratively subject to the purchasing authority of
the County Administrator pursuant to the County’s Purchasing Policy.”); and
WHEREAS, in Amendment No. 4, a separate, but concurrent, scope of
professional/consulting services was established with assigned pricing for specific project
creation and implementation services; and
WHEREAS, said professional/consulting services for the specific project
creation/implementation effort detailed in “Exhibit C” therein, the Time and Materials Services
Exhibit (DLT Quote #: 5295430) dated April 15, 2025 (3 pages), and “Exhibit D,” the Price
Quotation (DLT Reference #:1908537) dated April 15, 2025 (2 pages), and such additional
services were to be provided for the not-to-exceed total of $60,415.00, to be invoiced as used
(billed-as-used), consistent with the provisions for ordering additional services pursuant to
Sections 3.1 and 3.2, within Article III, “Additional Products and Services,” of the Original
Agreement; and
WHEREAS, the additional services purchased pursuant to “Exhibit C” and “Exhibit D” to
Amendment No. 4 were available to the County for a period of six (6) months from the effective
date of Amendment No. 4, at the end of six (6) months any unused available balance from the
not-to-exceed total would not be billed to the County, and the natural expiration of those services
would not impact the underlying term of the agreement; and
WHEREAS, furthermore, the professional services purchased thereunder would not
impact the available professional service balances that exist pursuant to “Exhibit A” and “Exhibit
B” of the agreement, as incorporated by Amendment No. 3 on December 11, 2024; and
WHEREAS, while the professional services purchased thereunder could be used
concurrently, said services must have been billed separately from any other professional services
previously authorized under the agreement in order to keep accurate accounting of each draw-
down professional services balance; and
WHEREAS, in this Amendment No. 5, a 1 (one) year agreement for fixed price
professional/consulting services in the total amount of $54,193.00, paid in quarterly payments of
$13,548.25, as detailed in Exhibit A (consisting of DLT Price Quotation Reference No. 1983558,
dated 12/11/2025), is being entered into by the parties, the term of the agreement running from
February 2, 2026, to February 1, 2027; and
WHEREAS, said the scope of fixed price services consist of related (to previously licensed
software), separate, but concurrent, professional/consulting services, namely, Oracle provided
assistance with running and operating the Oracle Permitting and Licensing (OPAL) platform
(previously licensed and implemented) being used by a plurality of County departments, by
planning for and executing upgrades, helping County staff understand new features and
Page 2 of 5
functionality, and deploy new functionality, as detailed in Exhibit “B” (consisting of DLT Quote #
5383327); and
WHEREAS, while the professional/consulting services purchased hereunder can be used
concurrently, said services must be billed separately from any other professional services
previously authorized under the original agreement and amendments thereto outlined above, in
order to keep accurate accounting of each draw-down professional services balance; and
NOW, THEREFORE, based on the promises and covenants herein contained, the parties
agree as follows:
1.The recitations referred to above are true and correct, and are hereby adopted and
incorporated as if set forth in full. The parties seek to describe changes in the existing agreement
in following ways: 1) words in strike through type are deletions from existing text, 2) words in
underline type are additions to existing text, and 3) asterisks (***) indicate existing text not shown.
2.The parties ratify the January 28, 2026, Board of County Commission approval of
DLT Quote #: 1983558 depicting quarterly fees for a period starting on February 2, 2026, and
ending on February 1, 2027, and provide that pursuant to Paragraph 1.2 of the underlying
Agreement between Maricopa County and DLT Solutions LLC, the term of the annual
licensing/subscription may extend beyond the term of the Master Agreement (i.e. February 1,
2027 extends beyond the current term of the Agreement ending on April 20, 2026). Should the
parties desire to extend the Agreement prior to February 1, 2027, it is hereby agreed that such
extensions and licensing/subscription renewals may be accomplished in any manner that is
consistent with Section 7.4.1, as amended by Amendment No. 3, dated December 11, 2024.
3.The parties hereby adopt and incorporate the new (concurrent) professional
services for specific project creation/implementation efforts that is detailed in “Exhibit B,” the Fixed
Price Services Exhibit B (DLT Quote #: 5383327) dated December 11, 2025 (3 pages), and
“Exhibit A,” the Price Quotation (DLT Reference #:1983358) dated December 11, 2025 (2 pages),
and such additional services will be provided for the not-to-exceed total of $54,193.00, to be
invoiced after services are rendered to the County, pursuant to the terms and conditions of the
Agreement. Invoices must be acceptable to the Monroe County Office of Clerk and Comptroller
(County Clerk). Acceptability to the County Clerk is based upon generally accepted accounting
principles and such laws, rules and regulations as may govern the disbursal of funds by the
County Clerk.
4.The parties agree that “Exhibit A” and “Exhibit B” describe the current and
operative scope of services defined in the Agreement. Should the parties desire to update or
change the operative scope of services, an amendment with equal formally must be executed by
both parties. Any linked terms and conditions that are incorporated into any exhibit, proposal, or
quote must be those terms and conditions as they existed on the effective date of the Agreement
that incorporated said exhibit, proposal, or quote, and not inconsistent herewith.
5.This Agreement constitutes the entire understanding between the CONTRACTOR
and the COUNTY regarding this Amendment No. 4 to the Agreement, and all other terms and
conditions of the Agreement, Amendment No. 1, Amendment No. 2, Amendment No. 3, and
Amendment No. 4, not previously repealed or amended, nor amended hereby, shall remain in
full force and effect and are incorporated herein.
Page 3 of 5
Monroe County Attorney
Approved as to Form And Legal Sufficiency
Approved as to legal form & sufficiency:
Donald Townsend, Jr.
Assistant County Attorney
Date:
Jan 15,2026, 4:10 pm
_________________________________
Donald E. Townsend, Jr., Assistant County Attorney
Page 5 of 5
Quote:5383327
Reference: 1983558
PriceQuotation Date:12/11/2025
Expires:02/28/2026
Exhibit A
To:AlanMacEachernFrom: JessicaMarino
MonroeCountyBoardofCounty
DLT Solutions, LLC
Commissioners
2411DullesCornerPark
2798OverseasHighway
Suite 800
Marathon,FL33050
Herndon, VA 20171
Phone:(703)773-9262
Phone:(305)453-8792
Fax:(703)773-9262
Fax:
Email:jessica.marino@dlt.com
Email:maceachern-alan@monroecounty-fl.gov
# DLT Part No.ContractQtyUnitPrice Ext. Price
DLT000-FFPMSTATE-ORCL-USC1$13,548.25
1 $13,548.25
FIRM Fixed Price Professional Services
QuarterlyPost-ProductionSupportReport1
DLT000-FFPMSTATE-ORCL-USC1$13,548.25
2 $13,548.25
FIRM Fixed Price Professional Services
Quarterly Post-ProductionSupportReport 2
DLT000-FFPMSTATE-ORCL-USC1$13,548.25
3$13,548.25
FIRM Fixed Price Professional Services
QuarterlyPost-ProductionSupportReport3
DLT000-FFPMSTATE-ORCL-USC1$13,548.25
4 $13,548.25
FIRM Fixed Price Professional Services
QuarterlyPost-ProductionSupportReport4
Total$54,193.00
ContractSerialNo.180233-001
Contract Expires:11/30/2028
UEI - F1N2KDGBDTU8
Federal ID #: 54-1599882
FOB:Destination
Terms:Net30(OnApprovedCredit)
DLT accepts VISA/MC/AMEX
ShipVia:FedexGround/UPS
THIS QUOTE IS SUBJECT TO THE TERMS AND CONDITIONS OF CONTRACT SERIAL NUMBER 180233.
CUSTOMER IS DIRECTED TO INCORPORATE (BY REFERENCE) THIS QUOTE IN ANY RESULTING
TASK/DELIVERY ORDER OR AWARD. THE TERMS OF THE AFOREMENTIONED CONTRACT ARE THE
ONLY CONTROLLING TERMS AND ANY TERMS OR CONDITIONS CONTAINED IN AN ORDER, AWARD OR
OTHER INSTRUMENT OF BUYER, WHICH ARE IN ADDITION TO OR INCONSISTENT WITH ANY OF THE
TERMSORCONDITIONSCONTAINEDINTHOSEREFERENCEDHEREIN,SHALLNOTBEBINDINGONDLT
OR ITS MANUFACTURERS AND SHALL NOT APPLY UNLESS SPECIFICALLY AGREED TO IN WRITING BY
DLTCONFIDENTIALPage1of3
Quote: 5383327
Reference: 1983558
PriceQuotation Date: 12/11/2025
Expires: 02/28/2026
DLT.
CPARs requests should be sent to the attention of Steve Wells at cpars@dlt.com.
DLT CONFIDENTIAL Page 2 of3
Quote:5383327
Reference: 1983558
PriceQuotation Date:12/11/2025
Expires:02/28/2026
ACH:DLTSolutions,LLC Mail:DLTSolutions,LLC
-OR-
PLEASEREMIT
Bank of America
P.O.Box743359
PAYMENT TO:
ABA # 111000012
Atlanta,GA30374-3359
Acct # 4451063799
Customer orders are subjecttoallapplicabletaxesandregulatoryfees.
DocumentationtobesubmittedtovalidateInvoiceforpayment:
a.AuthorizedServicesshallbeinvoicedwith a correspondingtimereportfortheperiodofperformanceidentifyingnames,
days, and hours worked.
b.Authorizedreimbursableexpensesshallbeinvoicedwith a detailedexpensereport,documentedbycopiesofsupporting
receipts.
c.AuthorizedEducationorTrainingshallbeinvoicedwith a Reportidentifyingdateandnameofclasscompleted,andwhere
applicable the name of attendees.
The Quote Number referenced above incorporates Oracle's Technical Support Policies located at:
http://www.oracle.com/us/support/policies/index.html.Issuanceofanorderpursuanttothisquoteisacknowledgementand
acceptance of these terms and conditions. Please reference and incorporate this Quote Number on your purchase order.
DLTCONFIDENTIALPage3of3
Exhibit B
December 11, 2025
Monroe County, FL
Fixed Price Services Exhibit 1
DLT Quote #: 5383327
Expiration Date: 28-FEB-2026
Estimated Total Fees and
ServicesReferenceFees
ExpensesEstimated Expenses
Fixed Price Services$54,193.00$0.00$54,193.00
Exhibit 1
Total Fees and Estimated Expenses$54,193.00
1.Description of Services.
A.Services.
Oracle will provide You with the following Services related to Your implementation of the Oracle
Permitting and Licensing (“OPAL”) platform. Specifically, Oracle will assist with running and operating
your OPAL platform by planning for and executing upgrades, helping you understand new features and
functionality, and deploying new functionality.
Oracle will provide Such Services for period of one (1) year, starting 02-FEB-2026, shall be limited to up
to forty (40) hours per quarter for up to four (4) quarters. Any portion of the quarterly hours not used
within the relevant quarter will expire at the end of such quarter; any unused amounts are non-refundable
and are forfeited upon expiration.
Services included in the scope of this exhibit are:
1.Planning and coordination of services to be completed quarterly.
2.Guidance and assistance with process and procedures around quarterly upgrades, including testing.
3.Review, training, and demonstration of new product features and functions.
4.Identification of quarterly release features applicable to You.
5.End user management.
6.Incident response coordination.
7.Assistance with configuration, integrations, reports and dashboards.
8.Annual citizen experience usability study.
9.Delivery of Quarterly Post-Production Support Report.
10.Reoccurring Status Meeting.
DLT Solutions I dlt.com
B.Deliverables.
No.Deliverable NameDeliverable Description
Quarterly Post-Electronic delivery of the document, for one (1) quarter of post-production
1 Production Support support, which indicates the completion of the post-production support for the
Report 1quarter, to Your project manager, as described in Section 1.A.9. above.
Quarterly Post-Electronic delivery of the document, for one (1) quarter of post-production
2 Production Support support, which indicates the completion of the post-production support for the
Report 2quarter, to Your project manager, as described in Section 1.A.9. above.
Quarterly Post-Electronic delivery of the document, for one (1) quarter of post-production
3 Production Support support, which indicates the completion of the post-production support for the
Report 3quarter, to Your project manager, as described in Section 1.A.9. above.
Quarterly Post-Electronic delivery of the document, for one (1) quarter of post-production
4 Production Support support, which indicates the completion of the post-production support for the
Report 4quarter, to Your project manager, as described in Section 1.A.9. above.
2.Acceptance of Deliverables.
Upon completion of ofany deliverable set forth in Section 1.B above, Oracle shall provide a copy to You and
demonstrate that the deliverable conforms to its description upon Your request. You shall have three (3)
business days after Oracle’s submission of a deliverable (“acceptance period”) to provide written notice of
acceptance or rejection. Failure to provide such notice within an acceptance period shall cause a deliverable
to be deemed accepted.
If You reject a deliverable, You must specify the deficiencies in detail in the written notice. Oracle will use
reasonable efforts at no cost to You to promptly cure any such deficiencies, and You shall have a new
acceptance period to provide written notice of acceptance or rejection.
3.Project Management.
You and Oracle each agree to designate a project manager who shall work together to facilitate an efficient
delivery of the Services. Your project manager shall have the authority to approve Services on Your behalf.
Oracle shall have the sole right to exercise direct control and supervision over the work assignments of
Oracle resources.
4.Fees, Expenses, and Taxes.
A.You agree to pay DLTthe fee specified below for the Services and deliverables. This fee does not include
expenses or taxes. Once a deliverable is accepted, or deemed accepted, in accordance with Section 2
DLT Solutions I dlt.com
(Acceptance of Deliverables) above, the corresponding fee for such deliverable specified below becomes
due and payable and Oracle shall thereafter invoice, and You shall pay, such fee; this payment obligation
shall become non-cancelable and the sum paid non-refundable on such acceptance date.
Deliverable No.Deliverable NameDeliverable Fee
1Quarterly Post-Production Support Report 1$13,548.25
2Quarterly Post-Production Support Report 2$13,548.25
3Quarterly Post-Production Support Report 3$13,548.25
4Quarterly Post-Production Support Report 4$13,548.25
Total Fixed Fee$54,193.00
Any expenses will be invoiced monthly.
5.Your Cooperation.
A.Limit Oracle’s access to any production environments or shared development environments to the extent
necessary for Oracle to perform Services.
B.Assign and provide one (1) point of contact to request work from Oracle staff via Oracle point of contact.
6.Project Assumptions.
A.The parties acknowledge and agree that the performance of Services does not require or involve the
processing of personal data.
B.A formal request process will be established whereby You can request Services from Oracle as part of this
engagement; however, Oracle will have no obligation to perform such requested Services except pursuant
to the change control process in accordance with section B.5 of the ordering document.
C.A person day is defined as one (1) person working for up to eight (8) hours, which need not be continuous.
D.All Services will be performed remotely.
E.Anything not expressly identified in Section 1 above is not included in the scope of, or fees for, the
Services.
DLT Solutions I dlt.com
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