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HomeMy WebLinkAboutResolution 037-2026 12 M v MONROE COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS RESOLUTION NO. 037 -2026 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA AMENDING SECTIONS 1.01(A) AND 1.03(A)(2) OF THE BOARD'S ADMINISTRATIVE PROCEDURES TO UPDATE THE VERSION OF ROBERT'S RULES OF ORDER TO THE 12TH EDITION; ELIMINATING THE REQUIREMENT THAT STAFF PREPARE AGENDA ITEMS NO LATER THAN 15 DAYS BEFORE THE DATE OF THE REGULAR BOCC MEETING AND DELEGATING TO THE COUNTY ADMINSTRATOR THE AUTHORITY TO SET AGENDA DEADLINES. WHEREAS, the Board's Administrative Procedures establish the rules governing its regular and special meetings; and WHEREAS, staff is in the process up reviewing the Board's Administrative Procedures for the purpose of proposing updates to those procedures; and WHEREAS, in the course of conducting that review, two items stood out as warranting immediate attention; and WHEREAS, Section 1.01 (a) of the current version of the Board's Administrative Procedures states that: Except as may be provided by these Rules and By-Laws, questions of order, the methods of organization and the conduct of business of the Commission shall be governed by Robert's Rules of Order, Newly Revised, 1990 Edition, which is hereby adopted by the Commission. (Emphasis added); and WHEREAS, the 1990 version of Robert's Rules of Order, Newly Revised 1990 edition, is no longer in print; and WHEREAS, the latest version of Robert's Rules of Order is the 12th Edition which was published in 2020; and WHEREAS, Section 1.03(a)2 of the current version of the Board's Administrative Procedures states that: All regular meeting agenda items must be delivered to the County Administrator's office no later than 5 pm on the 15th day prior to the scheduled meeting date; and WHEREAS, Section 1.03(a)2 predate the County's switch to using computer software to generate the agenda; and WHEREAS, the County is in the process of transitioning to its third generation of agenda generating software; and WHEREAS, the County Administrator finds that having an agenda deadline of 15 days prior to the scheduled BOCC meeting no longer serves a sound purpose and recommends the deletion of that requirement from the Board's Administrative Rules. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA THAT: [Additions underlined; deletions strinUan thFeugh] 1. The above-stated whereas clauses are adopted as findings of fact. 2. Section 1.01(a) of the Board's administrative procedures is hereby amended to read as follows: Except as may be provided by these Rules and By-Laws, questions of order, the methods of organization and the conduct of business of the Commission shall be governed by Robert's Rules of Order, Newly Revised, 1990 EdTfion 12th Edition, which is hereby adopted by the Commission. 3. Section 1.03(a)2 is amended to read as follows: All regular meeting agenda items must be delivered to the County Administrator's office nne 1-ate than 5 RM on the I Ffq day PFiGFtG_ thf- „-,00+,nn date in a time and manner determined by the Administrator. The agenda must be prepared and distributed so as to be received by the County Commissioners no later than 9 AM seven days prior to the scheduled meeting. 4. The Clerk is requested to post a copy of this resolution on the section of his website where he has posted the Board's Administrative Procedures along with any prior resolutions updating those Procedures. PASSED AND ADOPTED at a regular meeting held on the 281h day of January, 2026 at a regular meeting held in Marathon, Florida. Mayor Michelle Lincoln Yes Mayor Pro Tern David Rice Yes Commissioner Craig Cates Yes Commissioner James K. Scholl Yes Commissioner Holly Merrill Raschein Yes BOARD F COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA 1 i itiritirsi71 sgitt' 116)ect2) I 1 riff/OPP,a BY: Av -.I. ,. / c r- . 41, Mayor Michelle inco n 1;1 ' :. 4 5__N.s , :- °`•.•. ;' EVIN MADO CLERK -- , tiro+ By. As Deputy Clerk Robert B Digitally signed byRobert B. g Yg Shi Ilinger,Jr. Date:2026.01.30: 16:42:03=05'00' . i ing:er, r. � . : . • Approved as to form and legal sufficiency Robert B. Shillinger, Monroe County Attorney : :�.._.