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Item C02
COUNTY of MONROE BOARD OF COUNTY COMMISSIONERS � Mayor Michelle Lincoln,District 2 The Florida Keys Mayor Pro Tern David Rice,District 4 y Craig Cates,District 1 James K. Scholl,District 3 � « Holly Merrill Raschein,District 5 Regular Meeting February 18, 2026 Agenda Item Number: C2 26-03 3 7 BULK ITEM: Yes DEPARTMENT: Project Management TIME APPROXIMATE: N/A STAFF CONTACT: William DeSantis AGENDA ITEM WORDING: Approval of the purchase and installation of a new LED lighting system with Techline Sports Lighting, LLC at Watson Field on Big Pine Key in the amount of $249,510.00. This purchase and installation will utilize Sourcewell Contract #041123-TCE and is funded by a TDC grant. ITEM BACKGROUND: The current lighting system at Watson Field on Big Pine Key is old, malfunctioning, and in need of replacement. The County desires to replace the existing lighting system with an LED system to reduce electric costs and consumption and provide a better experience for park users. County Staff applied for a TDC grant in the amount of $250,000 for the replacement of the lighting system and the application was approved for the full request amount by the DAC II Board at its October 7, 2025, meeting. This purchase is being made using Sourcewell cooperative contracting. By making a purchase using cooperative contracting, the County is able to obtain better pricing than if a single competitive bid process was issued for this project. Techline Sports Lighting, LLC offers a 15% discount on all quotes utilizing the Sourcewell contract. PREVIOUS RELEVANT BOCC ACTION: DAC II approved at their meeting of October 7, 2025 TDC approved at their meeting of October 28, 2025 INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval of purchase and installation of new lighting system. DOCUMENTATION: FINANCIAL IMPACT: Effective Date: 2/18/2026 Expiration Date: TBD Total Dollar Value of Contract: $249,510.00 Total Cost to County: $0.00 Current Year Portion: $0.00 Budgeted: Yes Source of Funds: 118-78052 CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: Yes—TDC Grant 100% County Match: No Insurance Required: Yes—COI w/Monroe County as certificate holder to be provided upon contract approval Approval of the purchaseinstallation i i system with i Sports Lighting, LLC at Watson Field 1 l e Key in the amount of$249,5 10.00. This purchase and installation ill utilize Sourcewell Contract#041123-TCE and is funded by a TDC grant. jr J on ni` J r 1 f MOW i s rr l j r / / l I/ I e // e r J _ e e/ k� r l / t / / / 1 �I / e .r �r e I I IIII', r v III. �I I i I I I �N I I / i/ � e II e � e III,. x I� Y�. I� lil Su (If i I r e r i I. I I it a I �f V�I � I � II I I l � / i 1 Iq " � II I"'IK�iiVhi i IIIII�IIPuV r ar- r 0 �I I t r Purchasing Co-Op/Contract#: Sourcewell Contract#:041123-TCE(Expires 7/1/27) Project N - Watson - • Project City-State: • Pine Key,FL Quote Date: 1/26/2026 Type of Field(s): Softball Photometrics Per Design#: 50/30 FC Light Level/26-5260-SB Warranty: 10 Year Maintenance FREE Ell 4 70 Foot Mounting Height Steel Poles 2 4 Fixture Crossarms 2 6 Fixture Crossarms 20 TSL80OW LED w/Standard Visor 1 Synapse Wireless Control Hub w/5 Years Cloud Connect(Cellular included) On/Off ONLY 20 Prewiring for Poles and Crossarms (On/Off Controls Only). "�29,96 1 50 Sourcewell Discouted Price= $113,010.00 Project Notes: >Price includes all materials listed above(excluding adders&deducts). >Price includes delivery to jobsite. >Price firm for 60 days. >Allow 3-4 weeks for delivery. >Price does NOT include SALES or USE taxes. >All work to be performed that requires a license,including but not limited to electrical&plumbing will be performed by individuals currently licensed in the proper jurisdiction. Warranty Notes: >Seller warrants that Equipment furnished or manufactured by Seller will be free from defects in material and workmanship for a period- of 10 years from date of shipment. >Seller will replace any defective material for the entire 11y0 year period. >Techline will make every effort to maintain any component of our sports lighting system for the entirety of the warranty period. TURNKEY Installation Notes: >Allow 3-4 weeks for Turnkey Installation. >Pole locations must also be accessible with standard lift and not obstructed by fencing,buildings,etc.(special lift&matting charges not included) >Locating and marking of all PRIVATE utilities to include water,sewer,electrical,gas&irrigation is the sole responsibility of the owner/customer. *Techline will not be responsible for locating these utilities. Repairing any unmarked utilities,landscaping or sod is the sole responsibility of the owner/customer. >If matting is required for access to pole locations due to wet or poor site conditions additional charges may apply. >Standard turnkey install foundations assume 2000psi soil conditions. >>(Any other conditions that may be present upon installation(i.e.rock,water,etc.)that cause additional foundation design or modification- �, (i.e.rebar,casing,etc.)may require additional charges.) Q INCLUDES: ✓Demolition&Disposal of existing sports lighting system/fixtures. ✓Auguring pole foundation holes,setting all pole stubs in holes,center/plumb/brace and backfill with 3000psi concrete ✓Build out pole tops including mounting cross arm assemblies,mount&wire all fixtures in place,crane rental to set all pole tops in- place,fixture aiming,commissioning of controls,control training,and final clean up. ✓Install individual conduit and wiring for each pole sized accordingly.No more than 3%voltage drop shall be allowed. ✓All wiring to be copper type Til ✓Installing controls(if supplied)based on 480V 30 service being available within 150'of field. ✓All permits,fees and inspections associated with the project. ✓All electrical installation to meet National Electric Code requirements. ff a duu�1 Total Including Sourcewell Discount= $249,510.00 Lu 00-Bu 144 Bi 14.j ods-AAmm IDV*BS-09ZS-9z ONI.LHS),17 SJo&OdS i, 2 f 2 E t-0 r4 (D :)J OE/os 11VE11:10S < CD r4 0 ePPOH 'ADM Du.ld 21.9 E? plaij uosle/V%-Aluno:) aoiuoyy --H M Ln E CD E C� CD CD C:) CD cD cD c) cD cD rIj rlJ W W 1-0 LA rn CIO 1:T -�T —1 U') Ln w 0— c 4 -zi tko il. 0 Ln C�j c:, LO E cD cD cD Ln '.F- = CD CD C� CD 00 Li cz� —1 00 00 00 0 It Ln CZ) Lr) < 00 r-4 U M —1 r4 —1 r-4 0 C:) C=) C:) cn -j < < LL. 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IP RATING I P66 OPERATING TEMP RANGE -400 C to +50°C HOUSING MATERIAL Aluminum Powder Coated CONTROLS 0-10v DMX DALI *EPA at 100 below horizontal SPORTSTECHLINE •rm Dr., Austin, TX 78734�1800.500.3161 2�lll'j%i.,, v =�''»'+1V�D1W9JNabN�yJ�luu 1V1iUV)ro@tl6��D>I' "�'� a ��riwU�N'uir�D'Y+DIiJ�DDiHN4 �WUU9JJ '�1VVm➢upmn" �!�Ju���"1�179UlUlUIUI@U�JUUUIyI➢llIUYU�G. rT 1111 #1 fl ii %%///a/ OR'' SP f l 411, �TSL/Gfifif 1 I • • 1 s. o r TECHLINE SPORTS LIGHTING, LLC 115303 Storm Dr., Austin, TX 78734 1800.500.3161 jwww.sportlighting.com ip 'RTS L1Gf11f'T1''Ak#" 11�" 800 Watt System Drawing �vr ZI ........... iV Irk r Fixtures and ---------------------------- Crossarm Assembly 41r ® � y pli �I � � V Y II 9 0 � Jy I , r Y V ul�m � � Vl�f Wire Harness Connecting Fixtures to Fuse Box Fully Concrete Breaker Encased Steel Poles Panel Wireless Control System TSL ConUU Box Feeds to Other Pole Main Power ........................ ....................... TECH LINE SPORTS LIGHTING, LLC 115303 Storm Dr., Austin, TX 78734 1800.500.3161 j www.sportlighting.com V 'I 6kAtahi/tl(FWFfPFNvI ���r�rrrrrvr, ,,,,,,.,, 'RT i u R L1Gf11f'T,fAk#` ���11" TSL Control maim= m:n w E EM M Loma ism "M "d U11 00� _ _ _ _ ,r I �w' jqu w a a c ■� r TECH LI N E SPORTS LIGHTING, LLC 115303 Storm Dr., Austin, TX 78734 1800.500.3161 jwww.sportlighting.com OW r do • , x �u '- ," Ar ............��MMMM-- h 1 w , **Drawings do not designate fuse size, wiring, NEMA box type, distribution block information, disconnect switch size, ampacity, and surge arrester specification SPORTSTECHLINE •rm Dr., Austin, TX 78734�1800.500.3161 OW r 18.00 10.00", .51 1$ 0.511, .75" 16.5 Right side view 02.00 9 49.175", 47to 48.541 64f 10.5110 to .175" **Drawings do not designate fuse size, wiring, NEMA box type, distribution block information, disconnect switch size, ampacity, and surge arrester specification SPORTSTECHLINE •rm Dr., Austin, TX 78734�1800.500.3161 YY L f 1 I I �r"ll lug" aNivluwlwl,d�" °f�� >ru / / / 4VIIIfIIWN hi q r(rYlft�lll�61//��l%%�'A����RrICI��V✓ ViOI(INV���17k�$IIIUI41n'�NIlD71D� r,x / 1 � f of r 11 1 I iI I li I I u i a � r %Oil �1� IIII u / W III ' r i a I= II,IIIII I 'q II'I`�II 11'1114fIl111f'I ��I tI '�I IIIIII�Y�I� ill��l;ii' �I VIII�IIilliiulJ,�CV '"w�.„;, ":��, III � r/•o,. 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Ilr„, --fields ,,,,, L '• ' 115303 • 787341800.500.31611www.sportlighting.com YY �; � � ✓�, ' ,.:. IIIII L ALI tllllllllll'II'II V Vo uIIIIIII IIII'npoiuuV IIIIIIIIIIsil Mu III III III Ilr;; Ilr w Illh -1 2 Spoir-tsields ; 4` w IIII l l,,,,,,,, III ,,,,,,,, Spoir ,,,'ields n n'm iro fessioiirialIlr ields SOFTWARE FEATURES `� � � �I Illlllpppp Ilp��l III�IIII IIIII I�u�, 1IVI1, IV'lllllul" / n i 6i II „ ,,,,,,,,Ilr- ,,,,,,,, 6i II „ sIII iirovides f „t r IIId easy access to youir spoIlr" ligh-thrig iirieeds f r III anywheire. „ i ,,, sceiines,, or it ,,, , ,,, l all , ��II designed „ Ilr III ,,,,,,,Ilr III I ,,,,,,,,Ilr-f ,,,,,,,, „ to be easy t l,,,,,,,, Ilr III wrid easy--to use. �Iw Ilr III " III Ilr) Cloud ,,,,,,,, IIr61 „ i III uluuuuumumum�hoiw�iluVl'' I I uuuumuum,ilil IIIgh--ts can be oirgaiiriizedIII imanaged I m III Ilri easym-t m Ilri r Ilr Ilr ,,,,,,,, s Ilr--t lil III,,,,, Ilr l-t i l,,,,,,,, ir-t �fields or m„� � ,,,,,,,c III��III Ilr,,,,,,,, ,,III Ilri,,,,,,,, Ilr„t ° . °t' l III "t 'Ceir-tahri ZonesIr a III r upgraded Ilr wiring. III„ iii Ilr II iii„t Ilr III r„t SPORTS1 • 787341800.500.31611www.sportlighting.com YY ALI L SOFTWARE FEATURES S C, S I IN Create a behavior or a group of behaviors „ iir o iir„i ,,, or imore control zoiiries for ligh-thrig. Oiirice created, these sceiiries caiiri be applied with a shrigle click or set to a schedule. MEN S w m JIj iii ui urn calendair feature allows sceries u� ,,,,,,,, scheduled for oiirie- iii m ,,,,,,,n-t or - ur urn a ururui urm w, ,,,,,,ri„ over several �, ursu� Create �„ �(�a0u7."��il�nli&!��N�n!w✓!V"IIIV� schedu l,,,,,,,, for r iir „,iii iiri a iir ,,,,,,,, ur the ,,,,,,,,urn„ iii re season „t automate a „,ur illl it Ac-tioiiri iiio „ iii ii sends ur iii iii iir iir iii n iir off comimaiirids to groups of ligh'ts "to cirea"Ite exci-thrig l iii ur iii ii ir„,iii urn ii „, . ke sco iir iii urn , player or team eiiritiraiirices, l-f-t iii ur ,,,,,,,, Note* IReq u i hires compatibleSynapse pseimbedided inn it ll it aind a oine,,,,,,,time liceinse. Cairn be accessed with Ilf;;;.Iris or I Lu 11 Cloud subsciription. / SPORTSTECHLI NE 1 • 787341800.500.31611www.sportlighting.com YY ALI L Techline SimplySnap Access Options Base Cloud Remote Access iii view iii iii iir,,,ig systern, surnimairizedSite Coiiritiirolleir [iiristaiiritly availabI..e- ,,,, iii l,,,,,,,, aiiriywheire wil-...h hriteriiriet accessaiirid devicewith, browseir „ iii o iiri iii „,iii iirm iiq„ iir iir iii iir) level access oiirilym iii e it,,,,,,,, „ ,,,,,,,, l,,,,,,,,„ scenes, schedule and/or turiiri iir „„ iii iir ."I"ricludes cellular service for 5 or 1,,,.0 years, iir d iii„,iii iir l [-iaiirdwaire iir,,,,,,,, iii r,,,,,,,, iii„ quality l l m m coverage is Full Cloud Remote Access iirnproved useir experieiirice over ase Cloud witht iii iii .,,,,,,,, and intuitive, iirn .p-based view entire lighting sys„,,,,,,,,,iii F)iirogiressive web app (operates wiii„ iiiiii device's browser),,,iir) w h iirshortcut Multiple ,,,,,,,iir iii h perimission based access (i.e. „, iir iir iii o„f„ iii iirn vs. cireate/delel.-.Ie sceiiries aiirid schedules) Shrigle inter-face for imultiple-gateway siii„ (imulti --field, iir iir large air ea sites) , t iii o iiri iii g h„ iii iii g a iii I I c o I o iir R G c o iin„,iir C1 r r l 111°� ���dll �° i� „ II Illf HARDWARE COMPONENTS °IIIIII IIIIII uu umu IIIIIIIIpOVIII� VII' UpO IVuuupl � Phe CIBSSite int it ll irs wire Ik y compoineints of eveiry Siii,,,nplySinap lighting coint ir l 1 a��!/poi✓ial!�,,,,/„/ [ut ii n firom Synalpse. Site inn it l.I. it it ii ire „fie coii,,,n i u ire ii t ii ire out 't .[[ the Synapse einabled devices i r details,i� gat heir itthatire tat usi t-if iri ti n, y z ir [--i �vi it ,st ire scheduled events it � �geineirate re t if icatio iris,air)d update coir"t ire ll ire whein inew featuires or einhainceirneints ! ; �l airy added. I[.:..:..:�. . h III.S alsoincludes a 5 I a t ire switch that cain Ibe Ipirogirairnimed aindused t activate over 2,5 saved Sceines„f it fast 61rect cointirol of diffeireint zoines or the intiiir spoirting coirnplex. WSW-0w 2 08&iidi°I III III I llllllllli IIIIIIIIIIII 11,1111111, l 11 V I I O iD U V 0 V �o W I u IIu S, 11 0 1 1110011 'S B �/ 1 ✓iir�✓i i✓ei i 10 Year WarraM Techline Sports Lighting, LLC ("TSL") will provide all materials and labor to maintain operation of your lighting system to original design criteria for 10 years.TSL products and services are guaranteed to perform on your project as detailed in this document. TSL warrants your lighting system to be free from defects in materials and workmanship for a period of 10 years starting from date of product shipment. TSL agrees to provide labor and materials to replace defective parts or repair defects in workmanship to maintain original design performance criteria. This includes all TSL manufactured product (such as wire harnesses, drivers, luminaires, poles). Terms &Conditions Service under this Contract is provided by Techline Sports Lighting, LLC("TSL")or an authorized servicer approved by TSL.Services performed under this Contract shall consist of furnishing labor and parts necessary to restore the operation of the Covered Product(s) to original design criteria provided such service is necessitated by failure of the Covered Product(s) during normal usage. "We", "us" and "our" mean TSL. "You" and "your" mean the purchaser of the Covered Product(s). No one has the authority to change this Contract without the prior written approval of TSL. TSL shall not assume responsibility for their agents or assignees other than as described below. If there is a conflict between the terms of this Contract and information communicated either orally or in writing by one or more of our employees or agents,this Contract shall control. Additional Provisions 1. Availabilityof Service: TSL Warranty support team members can receive messages 24/7 via web site, phone, fax, or email. Support team members shall be available to respond to requests from 8AM to 5PM Central Time, and services shall be rendered during these same hours in your local time zone, Monday through Friday (with the exception of national holidays). Hours of operation are subject to change without notice. TSL will exercise all reasonable efforts to perform service under this Contract, but will not be responsible for delays or failure in performing such services caused by adverse weather conditions, acts of any government, failure of transportation, accidents, riots, war, labor actions or strikes or other causes beyond its control. 2. Determination of Repairs: TSL will utilize any field monitoring system plus any information provided by the customer to determine when the usage of the field is materially impacted. From this information, TSL will determine needed repair and/or replacement of Covered Product(s) and parts. Repair will be with product(s) of like kind and quality. Warranty claims will be processed if fixture outages cause more than 10% of the guaranteed light levels to be affected and the field of play is materially impacted. 3. Your Requirements Under this Contract: Must meet all electrical and installation requirements as specified by the manufacturer. In addition,you promise and assure:full cooperation with TSL,TSL's technicians and authorized servicers during telephone diagnosis and repair of the Covered Product(s); reasonable accessibility of the Covered Product(s); a non-threatening and safe environment for service. You agree to check fuses and replace them as needed. Electrical system must provide quality power within +/ - 3% of nominal voltage. You agree to keep your Techline Sports Lighting system online. This means keeping the required control voltage to the control system at all times. Any deviation from this practice must be discussed with TSL's Warranty Department. 4. Service Limitations-This Contract does not cover: Maintenance, repair or replacement necessitated by loss or damage resulting from any external causes such as, but not limited to, theft, environmental conditions, negligence, misuse, abuse, improper electrical/power supply, unauthorized repairs by third parties, attachments, damage to cabinetry, equipment modifications, vandalism, animal or insect infestation, physical damage to Covered Products parts or components, failure of existing structures, supporting electrical systems or any non-TSL equipment, or acts of God/nature (including, but not limited to: earthquake, flood, tornadoes, typhoons, hurricanes or lightning). Warranty assumes poles are accessible with a standard lift not more than 10 feet taller than the mounting height of the pole being serviced. If larger lifts are required to service poles that are inaccessible due to infrastructure or other site conditions, additional charges may apply. If other obstructions exist that impede access to the pole being serviced, such as attached cellular antenna structures, additional charges may apply. TECH LI N E SPORTS LIGHTING 15303 STORM DRIVE,AUSTI N TX 78734 WWW.SPORTLIG HTI NG.COM 5. Contract Limitations: i. Exclusions from Coverage: IN NO EVENT WILL TSL BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH INCLUDE, BUT ARE NOT LIMITED TO, ANY DELAY IN RENDERING SERVICE OR LOSS OF USE DURING THE REPAIR PERIOD OF THE COVERED PRODUCT(S)OR WHILE OTHERWISE AWAITING PARTS. ii. Limitation of Liability: To the extent permitted by applicable law, the liability of TSL, if any, for any allegedly defective Covered Product(s) or components shall be limited to repair or replacement of the Covered Product(s) or components at TSL's option. THIS CONTRACT IS YOUR SOLE EXPRESS WARRANTY WITH RESPECT TO THE COVERED PRODUCT(S). ALL IMPLIED WARRANTIES WITH RESPECT TO THE COVERED PRODUCT(S) INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY EXPRESSLY EXCLUDED. iii. For the purposes of and by your acceptance of this Contract you acknowledge and agree that if a surety bond ("Bond") is provided the warranty and/or maintenance guarantee provided for in this Contract and any corresponding liability on behalf of the issuing surety under the Bond is limited to the first twelve(12) months of said warranty and/or maintenance guarantee coverage period. Any warranty and/or guarantee coverage period in excess of said initial 12-month period does not fall within the scope of the Bond and shall be the sole responsibility of TSL. iv. TSL requires reasonable access for a crane or man lift equipment to service the lighting system. TSL will not be responsible for damage from operating the vehicle on the property when the equipment is operated in the prescribed manner over the designated access route. V. TSL will make every effort to maintain any component of our sports lighting system for the entirety of the warranty period. Advances in technology and obsolescence of some components, including but not limited to; regulatory changes, cellular upgrades, and other items beyond our control, could possibly render this impossible for some components in the future. TSL will always make every effort to support our system as long as manufactured components are available. 6. Transfer and Assignment: Except to owners,you shall not have the right to assign or otherwise transfer your rights and obligations under this Contract except with the prior written consent of TSL; however,a successor in interest by merger, operation of law, assignment or purchase or otherwise of your entire business shall acquire all of your interests under this Contract. 7. Governing Law: Unless otherwise governed by applicable state law, the Contract shall be interpreted and enforced according to the laws of the State of Texas. 8. Subrogation: In the event TSL repairs or replaces any Covered Product(s), parts or components due to any defect for which the manufacturer or its agents or suppliers may be legally responsible,you agree to assign your rights of recovery to TSL.You will be reimbursed for any reasonable costs and expenses you may incur in connection with the assignment of your rights.You will be made whole before TSL retains any amounts it may recover. Techline Sports Lighting, LLC has a team of people to ensure fulfillment of our product and services warranty and maintains financial reserves dedicated to support our fulfillment of this warranty. Please keep this document as your signed contract guaranteeing comprehensive service for the 10 year period. Effective Date: 11 Pogo ;op' Techline Sports Lighting, LLC. Rodney M. Hawthorne President TECH LI N E SPORTS LIGHTING 15303 STORM DRIVE,AUSTI N TX 78734 WWW.SPORTLIG HTI NG.COM Addendum Monroe County Contract Terms and Conditions The Monroe County Board of County Commissioners (herein after"County') and Techline Sports Lighting, LLC (herein after"Company') agree as set forth below. The County and Company hereby enter into this Addendum to Quote #012 7 2 6-W a t s o n Field of Company and agree to the following: The Agreement includes and incorporates the Quote, the Sourcewell Master Agreement #041123- TCE and this Addendum. To the extent that any terms conflict, the language as set forth in this Addendum shall supersede any other terms and shall be binding. The Agreement is a Public Record under Chapter 119, Florida Statutes. The parties agree to comply with Chapter 119, Florida Statutes. Payment will be made in accordance with the Local Government Prompt Payment Act (Section 218.70, Florida Statutes). Payments due and unpaid under the Agreement shall bear interest pursuant to the Local Government Prompt Payment Act. Company shall submit to the County invoices with supporting documentation that are acceptable to the Office of Monroe County Clerk of Court and Comptroller(Clerk). Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules, and regulations as may govern the Clerk's disbursal of funds. The County's'performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Monroe County Board of County Commissioners. The County's'indemnification is limited and subject to the sovereign immunity provisions of Section 76828, Florida Statutes. Maintenance of Records. The Company shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives, shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for five years following the termination of this Agreement. If an auditor employed by the County or the Clerk determines that monies paid to the Company pursuant to this Agreement were spent for purposes not authorized by this Agreement, the Company shall repay the monies together with interest calculated pursuant to Section 55.03, Florida Statutes, running from the date the monies were paid to the Company. Page 1 of 8 Governing Law, Venue, Interpretation, Costs, and Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and Company agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. This Agreement shall not be subject to arbitration. Attorney's Fees and Costs. The Parties agree that, in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and court costs, as an award against the non-prevailing party, and shall include attorney's fees and courts costs in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the Circuit Court of Monroe County. Nondiscrimination. The Parties agree that there will be no discrimination against any person, and it is expressly understood that, upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. The Parties agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1)Title VII of the Civil Rights Act of 1964(PL 88-352)which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss.1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of disability; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6)The Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. Page 2 of 8 Public Records Compliance. The Company must comply with Florida public records laws, including, but not limited to, Chapter 119, Florida Statutes and Section 24 of Article I of the Constitution of Florida. The County and Company shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Company in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by Company. Failure of Company to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. Company is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Non-Waiver of Immunity. Notwithstanding the provisions of Section 768.28, Florida Statutes, the participation of the County and Company in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the County be required to contain any provision for waiver. Non-Reliance by Non-Parties. No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the Company agree that neither the County nor the Company or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. No Personal Liability. No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. E-Verify System. In accordance with Section 448.095, Florida Statutes, any Contractor and any subcontractor shall register with and shall utilize the U.S. Department of Homeland Security's - Verify system to verify the work authorization status of all new employees hired by the Company during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Ho�'.c a d Sccuri ty's -Verify system to verify the work authorization status of all new employees hired by the subcontractor during the Agreement term. Any subcontractor shall provide an affidavit stating that the subcontractor does not employ, contract with, or subconstruct with an unauthorized alien. Company shall comply with and be subject to the provisions of Section 448.095, Florida Statutes. Page 3 of 8 County Forms. By signing this Agreement, the Company has sworn or affirmed to the following requirements as set forth in the Public Entity Crime Statement, Ethics Statement, Drug-Free Workplace Statement, Vendor Certification Regarding Scrutinized Companies List and Affidavit Attesting to Noncoercive Conduct for Labor or Services as set forth in more detail in this Agreement. Public Entity Crime Statement. The Company certifies and agrees that n e i t h e r t h e Company nor any Affiliate has been placed on the convicted vendor list within the last 36 months. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid, proposal or reply on contracts to provide any goods or services to a public entity, may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids, proposals or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier or subcontractor under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017,Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By signing this Agreement, the Company represents that the execution of this Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereunder and may result in debarment from County's competitive procurement activities. In addition to the foregoing, the Company further represents that there has been no determination, based on an audit, that it or any subcontractor has committed an act defined by Section 287.133, Florida Statutes, as a "public entity crime" and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether Company has been placed on the convicted vendor list. The Company will promptly notify the County if it or any subcontractor is formally charged with an act defined as a "public entity criu e'l or has been placed on the convicted vendor list. Page 4 of 8 Employment or Retention of Former County Officers or Employees. By signing this Agreement, the Company warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2-149, Monroe County Code of Ordinances or any County officer or employee in violation of Section 2-150, Monroe County Code of Ordinances. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee pursuant to Subsection 2-152(b),Monroe County Code of Ordinances. Vendor Certification Rei!ardins! Scrutinized Companies Lists. Company agrees and certifies compliance with the following: Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel. Section 287.135, Florida Statutes,also prohibits a company that is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Lists which were created pursuant to Section 215.473, Florida Statutes, or that is engaged in business operations in Cuba or Syria from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of$1,000,000 or more. As the person authorized to sign on behalf of Company, I hereby certify that the company identified above is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel and for Projects of$1,000,000 or more is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism List, or engaged in business operations in Cuba or Syria. I understand that, pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties,attorney's fees, and/or costs. I further understand that any contract with the County may be terminated, at the option of the County, if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel or placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism List or been engaged in business operations in Cuba or Syria. Note: The Lists are available at the following Department of Management Services Site: t m chasinjo-/vend.or m m . sus e i scr������� i t r o� a:i is r i sts Page 5 of 8 Non-Collusion Affidavit. By signing this Agreement,the person signing on behalf of the Company, according to law and under penalty of perjury, deposes and says that the person making the Proposal for the project described in the Scope of Work executed the said Proposal with full authority to do so and the prices in the Proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition. The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. Affidavit Attesting to Noncoercive Conduct for Labor or Services. The Company is required to state, under penalty of perjury, that the Company does not use coercion for labor or services in accordance with Section 787.06, Florida Statutes. As defined in Subsection 787.06(2)(a), coercion means: 1. Using or threatening to use physical force against any person; 2. Restraining,isolating,or confining or threatening to restrain,isolate,or confine any person without lawful authority and against her or his will; 3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt,the length and nature of the labor or service are not respectively limited and defined; 4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; 5. Causing or threatening to cause financial harm to any person; 6. Enticing or luring any person by fraud or deceit; or 7. Providing a controlled substance as outlined in Schedule I or Schedule II of Section 893.03, Florida Statutes to any person for the purpose of exploitation of that person. As a person authorized to sign on behalf of the Company, I certify under penalties of perjury that the Company does not use coercion for labor or services in accordance with Section 787.06. Additionally, the Company has reviewed Section 787.06, Florida Statutes, and agrees to abide by same. Page 6 of 8 Insurance. The Company shall maintain the following required insurance throughout the entire term of this Agreement and any extensions. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the completion of work resulting from the failure of the Contractor to maintain the required insurance shall not extend any deadlines specified in this Agreement and any penalties and failure to perform assessments shall be imposed as if the work had not been suspended, except for Company's failure to maintain the required insurance. Commercial General Liability Insurance with minimum limits of$1,000,000 Combined Single Limit (CSL). Workers' Compensation Workers' Compensation insurance as required by the State of Florida, sufficient to respond to Florida Statute 440. Employers Liability Insurance with limits of$500,000 per Accident, $500,000 Disease,policy limits, $500,000 Disease each employee. Comprehensive business automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite operations, and owned, hired or non-owned vehicles, with $300,000 per occurrence, $200,000 per person, and $200,000 property damage, or $300,000 Combined Single Limit The Monroe County BOCC shall be named as an Additional Insured as its interests may appear for Commercial General Liability and Business Automobile Liability insurance policies issued to satisfy the above requirements. The Company shall provide to the County, as satisfactory evidence of the required insurance, the insurance policy application and either: • Original Certificate of Insurance, OR • Certified copy of the actual insurance policy, OR • Certificate of Insurance e-mailed from Insurance Agent/Company to County Risk Management - Telephone Gaelan Jones at (305) 292-3470 for details (Certificates can be e-mailed directly from the insurance agency to: Jones- GaelangMonroeCounty-F1.gov. An original certificate or a certified copy of any or all insurance policies required by this contract shall be filed with the Clerk of the BOCC prior to the contract being executed by the Clerk's office. The Insurance policy must state that the Monroe County BOCC is the Certificate Holder and Additional Insured for this contract. Page 7 of 8 APPROVED AS TO FOR, o . Techline ports Lighting, LLC 1 T C � ATTORNEY DATE. .0 6 Signature Regional Vice President Title 1-28-2026 Date Page 8 of 8 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE Sou rcewel Solicitation Number: RFP #041123 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Techline Sports Lighting, LLC, 15303 Storm Drive, Austin, TX 78734 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Sports Lighting Solutions with Related Technology, Equipment, and Services from which Supplier was awarded a contract. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access SourcewelPs cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. EXPIRATION DATE AND EXTENSION.This Contract expires June 16, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances. B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract. Rev.3/2022 1 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. All Equipment and Products provided under this Contract must be new and the current model. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information. 3. PRICING All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. Rev. 3/2022 2 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products. B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator. At a minimum, the request must: Rev. 3/2022 3 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE • Identify the applicable Sourcewell contract number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference. 5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Supplier's employees may be required to perform work at government- owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Rev. 3/2022 4 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract. Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE Rev. 3/2022 5 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: • Maintenance and management of this Contract; • Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: • Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address; • Participating Entity City; • Participating Entity State/Province; • Participating Entity Zip/Postal Code; • Participating Entity Contact Name; • Participating Entity Contact Email Address; • Participating Entity Contact Telephone Number; • Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description; • Item Purchased Price; • Sourcewell Administrative Fee Applied; and • Date Purchase was invoiced/sale was recognized as revenue by Supplier. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted Rev. 3/2022 6 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE price to offset the Administrative Fee. The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing. 10. AUDIT,ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties. Rev. 3/2022 7 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties. E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership,joint venture, or any other relationship such as master-servant, or principal-agent. 11. INDEMNITY AND HOLD HARMLESS Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. 12. GOVERNMENT DATA PRACTICES Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract. 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier. Rev. 3/2022 8 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use; Quality Control. a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos. b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services. Rev. 3/2022 9 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE 14. GOVERNING LAW,JURISDICTION, AND VENUE The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota. 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 16. SEVERABILITY If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 17. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. Rev. 3/2022 10 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may: • Exercise any remedy provided by law or equity, or • Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following: 1. Workers'Compensation and Employer's Liability. Workers' Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms Rev. 3/2022 11 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: $110001000 each accident, combined single limit 4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2,000,000 5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data —including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. Minimum limits: $2,000,000 per occurrence $2,000,000 annual aggregate Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is Rev. 3/2022 12 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing. Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Rev. 3/2022 13 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of"federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 1293513 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of$2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. Rev. 3/2022 14 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 37041, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award meets the definition of"funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of$150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM),. in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared Rev. 3/2022 15 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in Rev. 3/2022 16 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval. N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user. O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity. P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments. Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested. R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism. S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216. Rev. 3/2022 17 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 041123-TCE T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. 22. CANCELLATION Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell Techline Sports Lighting, LLC By: EDocuSigned by: DocuSigned by: COFD2A 3489.. By: 4CDB72979A4B4CO... Jeremy Schwartz Rick Fain Title: Chief Procurement Officer Title: Vice President-Bus. Dev. and Marketing 6/14/2023 10:23 PM CDT 6/23/2023 8:49 AM CDT Date: Date: Approved: DocuSigned by: E48BAF71W Ch "kfttl By. B0894454... Chad Coauette Title: Executive Director/CEO 6/23/2023 9:56 AM CDT Date: Rev. 3/2022 18 DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 RFP 041123 = Sports LightingSolutions with Related Technologj Equipment, and Services Vendor Details Company Name: Techline Sports Lighting 15303 Storm Drive Address: Austin,Texas 78734 Contact: Rick Fain Email: rick@sportlighting.com Phone: 512-925-8326 Fax: 800-500-3161 HST#: 742904678 Submission Details Created On: Wednesday March 01,2023 10:19:32 Submitted On: Tuesday April 11,2023 12:48:34 Submitted By: Rick Fain Email: rick@sportlighting.com Transaction#: adc8ec7c-4faa-41 dd-8200-43ae23e38a21 Submitter's IP Address: 70.112.129.239 Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 Specifications Table 1: Proposer Identity&Authorized Representatives General Instructions (applies to all Tables)Sourcewell prefers a brief but thorough response to each question. Do not merely atta additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A"i question does not apply to you (preferably with an explanation). Line Question Response Item 1 Proposer Legal Name (one legal entity only): Techline Sports Lighting, LLC (In the event of award, will execute the resulting contract as "Supplier") 2 Identify all subsidiary entities of the Proposer N/A whose equipment, products, or services are included in the Proposal. 3 Identify all applicable assumed names or DBA Techline Sports Lighting names of the Proposer or Proposer's subsidiaries in Line 1 or Line 2 above. 4 Provide your CAGE code or Unique Entity ZULCXLT2MKE8 Identifier (SAM): 5 Proposer Physical Address: 15303 Storm Drive Austin, TX 78734 6 Proposer website address (or addresses): www.sportlighting.com 7 Proposer's Authorized Representative (name, Rick Fain, Vice President - Bus Dev and Marketing title, address, email address & phone) (The 15303 Storm Drive representative must have authority to sign Austin, TX 78734 the "Proposer's Assurance of Compliance" on rick@sportlighting.com behalf of the Proposer and, in the event of 800-500-3161 award, will be expected to execute the resulting contract): 8 Proposer's primary contact for this proposal Rick Fain, Vice President - Bus Dev and Marketing (name, title, address, email address & phone): 15303 Storm Drive Austin, TX 78734 rick@sportlighting.com 800-500-3161 9 Proposer's other contacts for this proposal, if Wesley Wiese, Vice President - Operations any (name, title, address, email address & 15303 Storm Drive phone): Austin, TX 78734 wes@sportlighting.com 800-500-3161 Table 2: Company Information and Financial Strength Line Question Response Item Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 10 Provide a brief history of your company, Since 1999, Techline Sports Lighting, LLC (Techline Sports Lighting) has been including your company's core values, 100% focused on sports lighting solutions. These sports lighting solutions have business philosophy, and industry longevity been provided to public and private institutions across the United States and related to the requested equipment, products Internationally. or services. Techline Sports Lighting's core values are: 1) provide the best possible sports lighting solution to meet our customers' needs; 2) continually look for ways to improve every area of our business; 3) support the communities we serve — we are proud sponsors of numerous college and high school associations and local charities. The Techline Sports Lighting business philosophy is to exceed our customers' expectations for the life of their sports lighting solution. We do this by maintaining complete inventories of all components of the sports lighting solution, allowing us to rapidly respond to our customers' requests. We then employ experts: engineers, lighting designers, production teams, electricians, installers, sales and support teams with 24/7 response, all focused on bringing to market the best solution at an incredible value. Techline Sports Lighting's corporate headquarters and manufacturing facility is based in Austin, TX with manufacturing team members in Shenzhen, China. We also have Region Vice Presidents across the nation. For more than 23 years, Techline Sports Lighting has been a nationwide leader in sports lighting solutions. From Professional and College stadiums, to high school fields, municipal sports complexes, and large area fields, Techline Sports Lighting offers a complete range of sports lighting solutions. 11 What are your company's expectations in the In the event of an award with Sourcewell, Techline Sports Lighting's expectation is to event of an award? continue to increase our footprint across the nation by working with purchasers who value Sourcewell's benefits combined with Techline Sports Lighting's unique value proposition. Per our Marketing Plan section, we will aggressively promote Sourcewell both internally to our team and to our customers. 12 Demonstrate your financial strength and Techline Sports Lighting has been 100% focused on turnkey sports lighting solutions stability with meaningful data. This could for over 23 years, and has been profitable every year. In 2022 we experienced include such items as financial statements, YoY sales growth of 42%, and based on current Works in Progress and Pipeline, SEC filings, credit and bond ratings, letters we anticipate another 40% growth in 2023. We currently carry over $3M in of credit, and detailed reference letters. operating cash reserves with no debt, and a $2M working capital line of credit with Upload supporting documents (as applicable) $0.00 balance drawn. With over $5M of sports lighting solution inventory, and our in the document upload section of your own fleet of rigs, trucks, and trailers, Techline Sports Lighting can ship projects response. immediately, out of inventory. We currently sit on the IESNA RP6 Sports Lighting Committee, and typically attend over 30 tradeshows and conferences every year. We also sponsor numerous high school and collegiate associations as their Official Sports Lighting Provider. Attached is our Bonding Certificate and Techline Sports Lighting will provide our COI that includes Sourcewell as additional insured upon notification of award. 13 What is your US market share for the While many other "sports lighting" companies only manufacture sports lighting fixtures solutions that you are proposing? and require the addition of numerous other products from other companies, Techline Sports Lighting is one of the very few who are a complete, turnkey, sports lighting solution provider, and is 100% focused on sports lighting solutions. As such, a market share for complete sports lighting solutions is difficult to determine. Techline Sports Lighting has YoY double digit growth each year for the last three years and are looking to continue to expand that growth. That said, we estimate our market share in the complete sports lighting solution market to be approximately 10%. 14 What is your Canadian market share for the While Techline Sports Lighting has completed projects in Canada, we have not solutions that you are proposing? aggressively pursued the Canadian market. 15 Has your business ever petitioned for No bankruptcy protection? If so, explain in detail. Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 16 How is your organization best described: is Techline Sports Lighting is a manufacturer. We design, manufacture, install, and it a manufacturer, a distributor/dealer/reseller, support a complete range of sports lighting solutions. Our sales and service teams or a service provider? Answer whichever of Region Vice Presidents and Project Managers are directly employed by Techline question (either a) or b) just below) best Sports Lighting and cover all 50 states. We also partner with 10 select agencies applies to your organization. in key areas of the country. a) If your company is best described as a distributor/dealer/reseller (or similar entity), provide your written authorization to act as a distributor/dealer/reseller for the manufacturer of the products proposed in this RFP. If applicable, is your dealer network independent or company owned? b) If your company is best described as a manufacturer or service provider, describe your relationship with your sales and service force and with your dealer network in delivering the products and services proposed in this RFP. Are these individuals your employees, or the employees of a third party? 17 If applicable, provide a detailed explanation Techline Sports Lighting is authorized to sell products and services in all 50 states outlining the licenses and certifications that and complies with applicable federal, state, and local codes. are both required to be held, and actually held, by your organization (including third Techline Sports Lighting maintains contracts with over 20 local subcontractors to parties and subcontractors that you use) in install our Sports Lighting Solutions. These subcontractors have crews 100% pursuit of the business contemplated by this dedicated to Techline Sports Lighting solutions, meet our quality standards and are RFP. managed by Techline Sports Lighting Project Managers. All of our subcontractors meet or exceed applicable codes and certifications. Techline Sports Lighting ensures our poles, cross arms, wiring, and fixtures meet or exceed applicable codes and certifications. 18 Provide all "Suspension or Debarment" Techline Sports Lighting has not been party to any Suspensions or Debarments. information that has applied to your organization during the past ten years. Table 3: Industry Recognition & Marketplace Success Line Question Response Item 19 Describe any relevant industry awards or Techline Sports Lighting is the "Official Sports Lighting Provider" of numerous state recognition that your company has received high school athletic and collegiate athletic conferences. in the past five years 20 What percentage of your sales are to the Approximately 41% of sales have been to the governmental sector in the past three governmental sector in the past three years years. 21 What percentage of your sales are to the Approximately 52% of sales have been to the education sector in the past three education sector in the past three years years. 22 List any state, provincial, or cooperative During the last three years we have participated in the following purchasing purchasing contracts that you hold. What is cooperatives: the annual sales volume for each of these BuyBoard Purchasing Cooperative(TX only) - -$9.8M contracts over the past three years? TIPS Purchasing Cooperative - -$4.71 M 23 List any GSA contracts or Standing Offers None and Supply Arrangements (SOSA) that you hold. What is the annual sales volume for each of these contracts over the past three years? Table 4: References/Testimonials Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities. Entity Name Contact Name Phone Number Southern States Athletic Conference Mike Hall - Commissioner (864) 266-3621 The Woodlands Township - The Woodlands, Chris Nunes, Ph.D, CPRE - Chief Operating Officer (281) 210-3906 TX City of Denton, TX Craig Arrington - Park Manager (940) 453-9941 [William Jewell College Tom Eisenhauer - Director of Athletics 1(816) 415-5292 Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 Table 5: Top Five Government or Education Customers Line Item 25. Provide a list of your top five government, education, or non-profit customers(entity name is optional), including entit type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past th years. Entity Name Entity Type State/ Scope of Work Size of Transactions Dollar Volume Past Three Province Years Department of Government Texas-TX Large Area Field and Sports -$350,000 -$11,000,000 Defense Lighting City of Government Texas-TX Sports Lighting for city owned -V$500,000 -$3,000,000 Denton, TX fields, complexes, and parks University of Education Oklahoma-OK Sports Lighting for Gaylord -$1,100,000 $1,100,000 Oklahoma Memorial Stadium Spring Branch Education Texas-TX Sports Lighting for multiple fields -$340,000 _$1,0505000 Memorial Sports Association City of Government Texas-TX Sports Lighting for multiple city -$300,000 _$1,020,000 Stephenville I park fields Table 6: Ability to Sell and Deliver Service Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicablE Your response should address in detail at least the following areas: locations of your network of sales and service providers,the nu of workers(full-time equivalents) involved in each sector,whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions. Line Question Response Item 26 Sales force. Techline Sports Lighting is 100% focused on turnkey Sports Lighting solutions. We employ a direct sales team of 13 Region Reps. Our direct Sales Team is region responsible, allowing them to understand their unique territories, build relationships with customers and rapidly respond with project information as needed. In key areas of the country, we partner with ten select lighting agencies with over 100 sales reps. These partnerships allow us greater penetration to assure proper coverage. The applicable Region Vice President manages the relationship with the lighting agency and is directly involved in any project associated with the lighting agency. This structure allows Techline Sports Lighting to be responsive, proactive, readily available, and directly responsible for all aspects of every project. With all projects, our corporate based team of engineers, lighting designers, production, delivery, and administrative teams, fully support our Region Vice Presidents and our customers. All components of every project (poles, fixtures, cross-arms, pre-wiring, and controls) are shipped directly from our inventory at our manufacturing and corporate office in Austin, TX, with most projects shipped on our own rigs, ensuring an unparalleled quality control that everything arrives on time and intact. 27 Dealer network or other distribution As mentioned above, Techline Sports Lighting works with ten select Lighting methods. Agencies. These agencies, consisting of over 100 reps, were selected based on their longevity in the industry, expertise, and customer service. The applicable Techline Sports Lighting Region Vice President is directly involved in every project associated with a lighting agency to ensure we meet and exceed the expectations of the customer. 28 Service force. Techline Sports Lighting has over 25 directly employed service team members, responsible for all aspects of Service and Support. This team includes engineers, lighting designers, electrical production team members, project managers, technical support and operations. Techline Sports Lighting maintains agreements with over 20 regional electrical contractors to provide installation. Our electrical contractors have crews 100% dedicated to Techline Sports Lighting Solution. Every contractor and every project is overseen and commissioned by one of our Project Managers. Each Project Manager provides onsite training to the customers' personnel to ensure proper understanding and use of all aspects of the sports lighting system, including a thorough understanding of all controls. Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 29 Describe the ordering process. If orders The vast majority of orders with Techline Sports Lighting are handled between our will be handled by distributors, dealers or Region Vice Presidents and the Customer. Our RVP's review the applicable RFP others, explain the respective roles of the information, determines the best possible solution to meet the RFP, and submits all Proposer and others. documentation to Customer/Proposer. In some cases, due to local requirements(for example, the sports lighting is part of a larger overall RFP), the Techline Sports Lighting RVP submits the sports lighting portion to an electrical contractor, general contractor, etc. who in turn submits to Customer/Proposer. Whenever possible, Techline Sports Lighting prefers to contract directly with Customer/Proposer. Techline Sports Lighting maintains the same warranty support with the customer 30 Describe in detail the process and Techline Sports Lighting has a dedicated team responsible for 24/7 customer procedure of your customer service service. During normal business hours this team is readily available, via phone, to program, if applicable. Include your acknowledge and troubleshoot the issue. The issue can be reviewed both by phone response-time capabilities and conversation and by our Technical Support Team logging into their system and commitments, as well as any incentives reviewing various diagnostics. During non-business hours, typically evenings and that help your providers meet your stated weekends, any technical support calls are routed to the applicable technical support service goals or promises. team member who immediately follows up with the customer. In the rare event of an issue that cannot be resolved via call, the technical support team works with the customer to rapidly deploy the necessary team and material needed to resolve the issue. 31 Describe your ability and willingness to Techline Sports Lighting has an impressive ability to provide our products and provide your products and services to services to Sourcewell participating entities: we are 100% focused on turnkey Sports Sourcewell participating entities in the Lighting Solutions, we continually maintain a mutli-million dollar inventory, and we United States. direct employ an incredible team of experts in all facets of Sports Lighting products and services. We feel our vision, mission, and values match those of Sourcewell and its members. Techline Sports Lighting provides leading solutions at an incredible value. Our solutions elevate our customers and bring communities together. 32 Describe your ability and willingness to Techline Sport Lighting has the ability and is more than willing to provide sports provide your products and services to lighting solutions in Canada. Sourcewell participating entities in Canada. 33 Identify any geographic areas of the United There are NO areas in the US and Canada that Techline Sports cannot service. States or Canada that you will NOT be fully serving through the proposed contract. 34 Identify any Sourcewell participating entity Techline Sports Lighting fully services all Sourcewell participating entity sectors. We sectors (i.e., government, education, not-for- have a nationwide presence and have no current contracts that limit our ability to profit) that you will NOT be fully serving promote Sourcewell. through the proposed contract. Explain in detail. For example, does your company have only a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? 35 Define any specific contract requirements Techline Sports Lighting has no specific requirements which apply to Sourcewell or restrictions that would apply to our members in Hawaii, Alaska, and the US Territories participating entities in Hawaii and Alaska and in US Territories. Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 Table 7: Marketing Plan Line Question Response Item 36 Describe your marketing strategy for Techline Sports Lighting has numerous brochures and marketing collateral to market our promoting this contract opportunity. solutions to Sourcewell members. Also, we will immediately inform and provide our Upload representative samples of your Region Vice Presidents and Select Lighting Agencies with the notification of contract, and marketing materials (if applicable) in instruct them on how best to help Sourcewell members access the contract. As part of the document upload section of your our regular internal sales training, we will include a session to update our Sales, Service, response. and Support Teams, and train them in Sourcewell Best Practices. Via all our social media platforms, we will inform our followers of this amazing partnership and how they can take advantage. With permission of Sourcewell, these posts will be dual branded with Sourcewell and Techline logos. We will create marketing collateral and brochures highlighting the partnership and the value to Sourcewell members. This collateral will be used at tradeshows, conferences, and sales meetings with the goal of raising awareness and benefits of a Sourcewell Membership. We will immediately notify, via press release, our current state high school athletic and collegiate associations of our partnership with Sourcewell and how their membership with Sourcewell will be of benefit to them, not only with Sports Lighting, but all their needs. Attached are samples of some marketing collateral for Sourcewell members: Why Techline, Delivery and Installation, and Custom Poles, then a Sample Press Release that can be used as a digital flyer or leave behind, a sample sales info sheet, a sample social media post, and a sample trade show banner. All will be much more robust in their final version. 37 Describe your use of technology and In 2021, Techline Sports Lighting invested in a major renovation to our website, digital data (e.g., social media, www.sportlighting.com We continually update the site with current, relevant information metadata usage) to enhance including key project information, company highlights, and products/services updates. marketing effectiveness. We maintain a consistent schedule of posting to our social media platforms: Twitter, Instagam, and Linkedln. These posts typically highlight recent projects and call out any partners that may have been heavily involved. We also call out the customer so they can raise awareness of their project and their entity. As part of our sponsorship of state high school and collegiate associates, we implement quarterly email campaigns to tens of thousands of high school and college athletic directors, superintendents, and coaches. We also maintain our YouTube channel where we highlight key projects. This channel link is provided to potential customers to highlight the quality of our solutions and drive customer interest. www.youtube.com/channel/UCY42De—JrvaWEKNujtdJgoQ 38 In your view, what is Sourcewell's role Techline Sports Lighting would anticipate that Sourcewell would promote Techline Sports in promoting contracts arising out of Lighting as a valued partner, and provide its members with readily available access to our this RFP? How will you integrate a contract information. Sourcewell-awarded contract into your sales process? 39 Are your products or services Due to the custom nature of the sports lighting design and purchase process, Techline available through an e-procurement Sports Lighting does not provide an e-procurement ordering process. However, practically ordering process? If so, describe your all documentation related to the purchase of a sports lighting solution can be handled e-procurement system and how digitally. governmental and educational customers have used it. Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 Table 8: Value-Added Attributes Line Question Response Item 40 Describe any product, equipment, As we are 100% focused on turnkey sports lighting solutions,Techline Sports Lighting maintenance, or operator training provides numerous product options and tailors these options to the needs of every project. programs that you offer to We offer numerous pole options, custom, pre-wired cross-arms, multiple fixture options with Sourcewell participating entities. true plug-and-play functionality, and multiple control options to meet the need of any Include details, such as whether customer. We also offer Action Lighting and RGB options for an amazing player and fan training is standard or optional, experience. We provide a comprehensive, onsite commissioning and training program to all who provides training, and any our customers that is included with every project. Even after the commissioning and costs that apply. training program, we encourage our customers to call our service and support teams 24/7 with any question about their particular system. 41 Describe any technological Techline Sports Lighting has numerous options to meet the exact needs of each customer. advances that your proposed Our state-of-the-art LED fixtures can be fitted with either the standard visor or, when products or services offer. maximum glare/spill control is required, the extended visor and custom designed LED louvers can dramatically reduce light off the playing surface. The TSL fixture is available with either integrated or remote driver options allowing for maximum flexibility for new construction and LED upgrade applications. Techline Sports Lighting's custom pre-wired cross-arm assemblies provide for quick and easy upgrades to existing poles. All fixtures come with our plug-and-play technology to allow for rapid LED upgrades and installation. Techline Sports Lighting also offers the absolute latest in LED sports lighting technology with the M3 MAKO by Techline System. This system offers less than half the weight and one- fourth the EPA of current LED fixtures. The MAKO by Techline system requires no aiming and no cross-arms, allowing for greatly reduced labor costs. In the extremely rare event of a power supply/driver failure, the power supply/driver can be replaced in minutes from a ladder without an electrician, getting games back live quickly. The M3 MAKO by Techline sports lighting solution also has built-in battery back up auxiliary lighting fully integrated into the system. Both products are unique to our solution. All Techline systems are available with full RGB and amazing Action Lighting sequences along with fully integrated remote control capability. 42 Describe any "green" initiatives Techline Sports Lighting is proud to offer LED technology which can reduce energy that relate to your company or to consumption by up to 80% over traditional sports lighting fixtures. With Techline Sports your products or services, and Lighting control capabilities, lights can be programmed only to be on when needed and at include a list of the certifying lower light levels based on need. Our extended visor and custom designed LED louver agency for each. option also dramatically reduces glare and spill pollution, allowing for just the right amount of light needed. Within our production facility, we reuse or recycle our scrap materials with local recycle facilities. 43 Identify any third-party issued eco- Techline Sports Lighting fixtures have DLC, UL, FCC, ETL, ROHS, and CE eco-labels, labels, ratings or certifications that ratings, and/or certifications. your company has received for the equipment or products included in your Proposal related to energy efficiency or conservation, life-cycle design (cradle-to-cradle), or other green/sustainability factors. 44 Describe any Women or Minority Techline Sports Lighting, LLC is not a Women or Minority Business Entity (WMBE), Small Business Entity (WMBE), Small Business Entity (SBE), or Veteran Owned Business. Business Entity (SBE), or veteran owned business certifications that your company or hub partners have obtained. Upload documentation of certification (as applicable) in the document upload section of your response. 45 What unique attributes does your Techline Sports Lighting is 100% focused on turnkey Sports Lighting solutions. Every company, your products, or your solution is custom designed to the needs of the customer. We maintain a complete multi- services offer to Sourcewell million dollar inventory of all components of a sports lighting solution (fixtures, cross-arms, participating entities? What makes wiring, poles, controls, etc.) We also own a fleet of rigs, trucks, trailers, and our own your proposed solutions unique in drivers, which allows us to deliver all components same day, in one shipment, all arriving your industry as it applies to together and on time. All products are offloaded by Techline drivers, using our own rig Sourcewell participating entities? mounted forklifts. Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 Table 9: Warranty Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procec and overall structure. You may upload representative samples of your warranty materials (if applicable) in the documen upload section of your response in addition to responding to the questions below. Line Question Item Response 46 Do your warranties cover all products, parts, and Techline Sports Lighting offers either 10 or 25 year warranty that covers labor? products, parts, and labor. 47 Do your warranties impose usage restrictions or Techline Sports Lighting does not impose usage restrictions, rather we other limitations that adversely affect coverage? expect the usage hours to fall in line with the system design for that particular project. 48 Do your warranties cover the expense of Yes technicians' travel time and mileage to perform warranty repairs? 49 Are there any geographic regions of the United Techline Sports Lighting will provide warranty and if needed, warranty repair, States or Canada (as applicable) for which you for every project we provide to Sourcewell members. cannot provide a certified technician to perform warranty repairs? How will Sourcewell participating entities in these regions be provided service for warranty repair? 50 Will you cover warranty service for items made by Yes, Techline Sports Lighting warranties the components of our sports other manufacturers that are part of your proposal, lighting system for the entirety of the warranty period. or are these warranties issues typically passed on to the original equipment manufacturer? 51 What are your proposed exchange and return As Techline Sports Lighting provides complete, sports lighting systems, we programs and policies? do not require a return/exchange program. Every system is covered by our 10 or 25 year warranty. 52 Describe any service contract options for the Techline Sports Lighting offers 10 or 25 year warranties that guarantee light items included in your proposal. levels, system energy consumption, maintenance and structural integrity. Details are provided in the uploaded warranty attachments Table 10: Payment Terms and Financing Options Line Question Item Response 53 Describe your payment terms and accepted payment Techline Sports Lighting's payment terms are Net 30 with a service methods. charge of 1.5% per month for invoices beginning 30 days past due. 54 Describe any leasing or financing options available for use Techline Sports Lighting can offer in-house payment plans for up to by educational or governmental entities. 90 days. We also work with select financing partners and facilitate coordination and communication to provide customers a simple and seamless financing option up to ten years in most cases. 55 Describe any standard transaction documents that you Techline Sports Lighting will work directly with each Customer to propose to use in connection with an awarded contract create a solution that meets their needs and specifications. If (order forms, terms and conditions, service level Customer does not have specification documents, Techline Sports agreements, etc.). Upload a sample of each (as Lighting, will discuss lighting needs with Customer, and provide applicable) in the document upload section of your sports lighting specifications to meet those needs. response. We will then provide a detailed proposal, outlining the offering and price, and work with the Customer to ensure their value proposition is met. If not previously discussed, we will introduce the Customer to the benefits of Sourcewell membership and the ease with which to become a member. Upon acceptance of the proposal, we will issue a contract for the Customer to approve and sign, at which time we will begin the internal processes to ensure the Customer's timeline is met. 56 Do you accept the P-card procurement and payment Techline Sports Lighting does not currently accept the P-card process? If so, is there any additional cost to Sourcewell procurement and payment process. participating entities for using this process? Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 Table 11: Pricing and Delivery Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Pro Change Request Form. Line Question Item Response 57 Describe your pricing model (e.g., line-item discounts or Techline Sports Lighting offers a complete, custom designed sports product-category discounts). Provide detailed pricing data lighting solution to meet each customers' needs. As such, our (including standard or list pricing and the Sourcewell pricing is project based, outlining the basic components included in discounted price) on all of the items that you want each project, with a specific price for each project. The pricing Sourcewell to consider as part of your RFP response. If included in this RFP is sample pricing based on a sample set of applicable, provide a SKU for each item in your proposal. conditions and therefore should not be considered comprehensive. Upload your pricing materials (if applicable) in the Factors such as unique glare/spill concerns, wind zones, and unique document upload section of your response. soil conditions, may affect price. Installation services will be included based on local market conditions at the time of the project. 58 Quantify the pricing discount represented by the pricing Techline Sports Lighting proposes to offer a 15% discount from list proposal in this response. For example, if the pricing in prices offered under this RFP. The attached pricing proposal your response represents a percentage discount from already includes the 15% discount. MSRP or list, state the percentage or percentage range. 59 Describe any quantity or volume discounts or rebate While our proposed pricing takes into account our "best case" programs that you offer. pricing, certain projects due to their unique attributes can achieve economies of scale, and as such, we are happy to review those particular projects with the customer. 60 Propose a method of facilitating "sourced" products or Techline Sports Lighting will be happy to work directly with the related services, which may be referred to as "open Sourcewell Member if their project requires open market and/or market" items or "nonstandard options". For example, you nonstandard options to reach a mutually agreed upon pricing option. may supply such items "at cost" or "at cost plus a percentage," or you may supply a quote for each such request. 61 Identify any element of the total cost of acquisition that is Techline Sports Lighting offers a complete, custom designed sports NOT included in the pricing submitted with your response. lighting solution to meet each customers' needs. As such, our This includes all additional charges associated with a proposal will outline inclusions and exclusions for each project purchase that are not directly identified as freight or shipping charges. For example, list costs for items like pre- If installation is to be included in the project, the proposal will delivery inspection, installation, set up, mandatory training, outline the costs involved based on local market conditions at the or initial inspection. Identify any parties that impose such time of the project. costs and their relationship to the Proposer. 62 If freight, delivery, or shipping is an additional cost to the Techline Sports Lighting includes delivery of all components for each Sourcewell participating entity, describe in detail the project. If unique delivery issues arise due to the specific nature of complete freight, shipping, and delivery program. a project, Techline Sports Lighting will outline those delivery options in the proposal. 63 Specifically describe freight, shipping, and delivery terms or Techline Sports Lighting has no specific delivery terms based on programs available for Alaska, Hawaii, Canada, or any location. offshore delivery. 64 Describe any unique distribution and/or delivery methods or Techline Sports Lighting is unique in that we maintain a complete options offered in your proposal. inventory of all components of a sports lighting solution, as well as a fleet of directly owned rigs, rig mounted forklifts, trucks, and trailers. This allows us to fully control and rapidly fulfill projects as they arise. Table 12: Pricing Offered Line The Pricing Offered in this Proposal is: Comments Item 65 b.the same as the Proposer typically offers to GPOs,cooperative procurement organizations,or state purchasing The objective of Techline departments. Sports Lighting is to pro) a 15% discount to Sourc members off our standan pricing. This discount wi reflected in our attached general price sheet. Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 Table 13: Audit and Administrative Fee Line Question Item Response 66 Specifically describe any self-audit process or program that you Techline Sports Lighting will train all personnel, particularly plan to employ to verify compliance with your proposed Contract our Region Vice Presidents to ensure they provide the with Sourcewell. This process includes ensuring that Sourcewell necessary Sourcewell information to a customer prior to participating entities obtain the proper pricing, that the Vendor proposal. Once a proposal has been accepted, we utilize a reports all sales under the Contract each quarter, and that the CRM system to facilitate the operation of every project. Vendor remits the proper administrative fee to Sourcewell. Provide Every project goes through a pre-production validation sufficient detail to support your ability to report quarterly sales to process including the RVP, sales support, operations, and Sourcewell as described in the Contract template. accounting to ensure numerous key attributes are captured, one of which is if the project is a Sourcewell Project. If so, the project is marked in the CRM as a Sourcewell Project. Reports are run regularly and will be sent to the purchasing cooperative. Based on these reports, the appropriate fees are remitted to the purchasing cooperative. 67 If you are awarded a contract, provide a few examples of internal We run regular sales reports that include numerous metrics metrics that will be tracked to measure whether you are having to indicate the success of various growth efforts. These success with the contract. reports may track sales by region, volume, margin, end user type, and how we received the opportunity. We compare these and many more attributes on a YoY, QoQ and MoM basis. 68 Identify a proposed administrative fee that you will pay to Techline Sports Lighting proposes a 2.5% administration fee Sourcewell for facilitating, managing, and promoting the Sourcewell calculated as a percentage of the contract sales price. Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per-unit fee; it is not a line-item addition to the Member's cost of goods. (See the RFP and template Contract for additional details.) Table 14A: Depth and Breadth of Offered Equipment Products and Services Line Question Response Item 69 Provide a detailed description of the Techline Sports Lighting is 100% focused on all areas of sports lighting. We equipment, products, and services that you design, manufacture, deliver, install, and support all types of sports lighting are offering in your proposal. solutions. These solutions may include any of the following: lighting design and specifications, custom designed poles, pre-wired cross-arm assemblies, state-of-the- art LED fixtures(white and RGB), various control options, including onsite and remote app-based monitoring and control, installation, project management, and complete customer support. 70 Within this RFP category there may be Techline Sports Lighting can provide sports lighting solutions for all types of exterior subcategories of solutions. List subcategory and interior field and court applications: professional and college stadiums, high titles that best describe your products and school stadiums and fields, government owned fields, parks, and complexes, and services. I large area fields such as motor pool yards, material lay down yards, and race tracks. Table 14B: Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additions comments in the text box provided, as necessary. Line Category or Type Offered Comments Item 71 Indoor, outdoor, fixed, or portable sports ro Yes Techline Sports Lighting provides all types of indoor, outdoor, related lighting solutions; r No fixed, or portable sports related lighting solutions. 72 Technology integration, retrofit solutions, ro Yes Techline Sports Lighting provides technology integration, software, design, project management, r No retrofit solutions, software, design, project management, installation services, and maintenance related installation services, and maintenance related to the to the purchase of equipment and products purchase of equipment and products described in line 71. described in Line 71 above. Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 Table 15: Industry Specific Questions Line Question Item Response 73 Describe your process for evaluating on-field and off- Techline Sports Lighting works with the customer to determine their site glare for your sports lighting products, both pre- needs for both on-field and off-field lighting. We then design a custom installation and post-installation. solution to meet those needs. The variables may include: height of poles and location, intensity and number of fixtures, visor length, and aiming angles. All these and more factors are used to create the specific, computer aided design that provides on-field and off-field light levels. Upon installation, the Techline Sports Lighting Project Management team completes an exhaustive commissioning program that includes a thorough on-field and off-field test matrix to ensure the installed project meets or exceeds the pre-determined field design. 74 Describe the average life span of your sports lighting Techline Sports Lighting provides either a 10 year or 25 year warranty, system. based on the need of each project, with an expected life span well beyond 25 years. 75 Discuss your proposed product line Techline Sports Lighting provides state-of-the-art LED sports lighting in terms of sustainability and solutions. There are many benefits to LED versus traditional HID recycling. fixtures. These include: reduced energy consumption(up to 80% more energy efficient),and a much longer life span (-10x-20x), practically no maintenance, and an overall smaller carbon footprint. LED fixtures are also much easier to recycle as their components are non-hazardous and typically comprised of electrical components that can be reused or re- manufactured. Table 16: Exceptions to Terms, Conditions, or Specifications Form Line Item 76. : To identify any exception, or to request any modification, to the Sourcewell template Contract terms, condit or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract section, the specific text addressed by the exception or requested modificati and the proposed modification must be identified in detail. Proposer's exceptions and proposed modifications are subject to review approval of Sourcewell and will not automatically be included in the contract. Contract Section Term,Condition,or Specification Exception or Proposed Modification Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility tc ensure that the uploaded document(s)are not either defective, corrupted or blank and that the documents can be opened and view by Sourcewell. 3. Sourcewell may reject any response where any document(s)cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1)document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one(1)document, ensure each document is named, in relation to the submission format item respor to. For example, if responding to the Marketing Plan category save the document as"Marketing Plan." Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 • Pricin -Techline Sports Lighting Pricing Sourcewell RFP 041123.pdf-Tuesday April 11, 2023 08:36:27 • Financial Strength and Stability- Bonding Capacity Letter-Techline Sports Lighting.pdf- Monday April 10, 2023 13:08:47 • Marketing Plan/Samples-Techline Sourcewell Marketing Samples-zip-Wednesday March 29, 2023 08:55:26 • WMBE/MBE/SBE or Related Certificates (optional) • Warranty Information-Techline Sports Lighting 10 and 25 Maintenance Free Warranty.zip-Wednesday March 29, 2023 13:0c, • Standard Transaction Document Samples-Techline-Sample Baseball 70.50 Quote.pdf-Wednesday April 05, 2023 14:00:14 • Upload Additional Document (optional) Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 Addenda, Terms and Conditions PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance: 1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standi the jurisdiction of its residence. 2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation fo contract award. 3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently an( Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal uni this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part c this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation.Additionally, if Proposer has worked with a consultant on the Proposal, the consultant(an individual or a company)has not assisted any other entity that has submitted or will submit a proposal for this solicitation. 4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired. 5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of t solicitation. 6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract. 7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract. 8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that arE acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality product: related services to Sourcewell Members under an awarded Contract. 9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or"nonpublic,"etc.), eithe substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpub data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statut Section 13.37 permits only certain narrowly defined data to be considered a"trade secret,"and thus nonpublic data under Minnesota's Data Practices Act. 11. Proposer its employees, agents, and subcontractors are not: 1. Included on the"Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Cc of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnIist.pdf; 2. Included on the government-wide exclusions lists in the United States System for Award Management found at: https:Hsam.gov/SAM/; or 3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs open Bid Number: RFP 041123 Vendor Name: Techline Sports Li( DocuSign Envelope ID:307FDFOE-62EC-4E53-BCA1-FE89614D3DB8 by the State of Minnesota;the United States federal government or the Canadian government, as applicable; or any Participating Entity.Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offens related to the subject matter of this solicitation. By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit tr Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability a had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an elect signature or electronic record was used in its formation. - Rick Fain,Vice President- Business Development and Marketing, Tech Sports Lighting, LLC The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. Yes ro No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document. Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda. I have reviewed the File Name below addendum and Pages attachments(if Addend um_1_Sports_Lighting_RFP_041123 1 Mon April 3 2023 04:23 PM Bid Number: RFP 041123 Vendor Name: Techline Sports Li( So U �r*cewe Techline Sports Lighting#041123-TCE Pricing for contract#041123-TCE offers Sourcewell participating agencies a 15%discount off list price. Techline Sports Lighting, LLC provides custom designed sports lighting solutions. Any pricing obtained from Techline Sports Lighting, LLC already includes the 15% discount. Client#: 935931 TECHLSPO ACORDTm CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 11/12/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). 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