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HomeMy WebLinkAboutItem J01COUNTY of MONROE The Florida Keys BOARD OF COUNTY COMMISSIONERS Mayor Michelle Lincoln, District 2 Mayor Pro Tem David Rice, District 4 Craig Cates, District 1 James K. Scholl, District 3 Holly Merrill Raschein, District 5 Regular Meeting February 18, 2026 Agenda Item Number: J1 26-0385 BULK ITEM: Yes DEPARTMENT: Sheriff's Office TIME APPROXIMATE: N/A STAFF CONTACT: John Quinn AGENDA ITEM WORDING: Approval to rescind agenda item J2 of the January 28, 2026 regularly scheduled board meeting and approval of Monroe County Sheriffs Office request for expenditure of the South Florida Law Enforcement Asset Forfeiture Fund for FY2026 in the amount of $64,707.20 for the purchase of a 2026 Chevrolet Suburban vehicle to be assigned to the South Florida High Intensity Drug Trafficking Area (SFLHIDTA) Administrative and Coordination Initiative. ITEM BACKGROUND: This item is to correct the wording previously approved in agenda item #J2 on January 28, 2026 from "Federal Equitable Sharing Funds" to "South Florida Law Enforcement Asset Forfeiture Fund". The vehicle will be a "pool" vehicle to be used by MCSO authorized personnel for administrative functions including attending meetings, conducting audits, site visits, and other functions as authorized. This vehicle will also be used to tow a 500-gallon mobile gasoline tank in emergency situations. The Management and Coordination Initiative oversee the finance, management and audit function covering an 8-county area in South Florida, which requires extensive local travel by administrative personnel The vehicle will be titled under MCSO and will be on MCSO inventory. The purchase will be made under Florida Sheriffs Association contract number FSA25-VEL33.0. PREVIOUS RELEVANT BOCC ACTION: Item #J2 was approved by the board on 1/28/26 and contained incorrect wording. On September 16, 2020, the BOCC approved a budget amendment to accommodate the new directive issued by the Department of Justice and the Department of Treasury to transition the Sheriffs equitable sharing accounts to the county finance offices. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATION: Approval DOCUMENTATION: FINANCIAL IMPACT: FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Yes Source of Funds: Fund 162 — Law Enforcement Trust Fund CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: JI. Monroe County Sheriffs Office request for expenditure of the South Florida Law Enforcement Asset Forfeiture Fund for FY2026 in the amount of $64,707.20 for the purchase of a 2026 Chevrolet Suburban vehicle to be assigned to the South Florida High Intensity Drug Trafficking Area (SFLHIDTA) Administrative and Coordination Initiative. SHARING OF FEDERALLY FORFEITED PROPERTY - South Florida Law Enforcement Asset Forfeiture Fund Name of Organization: Address: NCIC Number: Monroe County Sheriff Ill 3200 Meridian Parkway FL0440000 Suite 101 . ...... ...... .. Contact Name: Weston, FL DUNS Number: Lissette Meneses 33331 143414089 Phone Number: .. ........ 954-430-4904 Email: �LMMeneses@sflhidta.org! Type Of Entity (X one): State County oun Local Government Department/Agency Private, nonprofit organization, pursuant to 26 U.S.C. 501 (c)(3) or (4) Other (Please Activity/Mission of Entity (i.e., drug abuse treatment, drug and crime prevention, providing housing, providing job skills, etc). Please be as descriptive as possible: The Monroe Sheriffs Office is the primary fiduciary for the South Florida High Intensity Drug Trafficking Area (SFLHIDTA) project. The SFLHIDTA covers eight counties (Monroe, Miami -Dade, Broward, Martin, St. Lucie, Collier,Palm Beach, Lee)and consists of 38 Law Enforcement Tasks Force initiatives dedicated to a myriad of tasks related to narcotics trafficking, including interdiction, money laundering, street gangs, and cyber-crime. There are over 1,000 participating law enforcement and civilian personnel, with ouve 60 located in the three South Florida HIDTA facilities in Miami -Dade and Broward Counties. Detail of Request for Shared Funds (must include breakdown of initiatives to be accomplished with shared monies, costs, and timeframes for completion): This Treasury Asset Forfeiture request is for the purchase of a 2026 Chevrolet Suburban vehicle to be assigned to the SFLHIDTA Administrative and Coordination Initiative. The vehicle will be titled under MCSO and will be on MCSO inventory. The purchase will be made under Florida Sheriffs Association contract number FSA25-VEL33.0 (quote attached) Detail activity's connection to furthering low enforcement efforts. For example, direct connection (paying for information), preventative connection (drug awareness program), or developmental connection (funding law enforcement awareness in a youth program). The vehicle will be a "pool" vehicle to be used by MCSO authorized personnel for administrative functions including attending meetings, conducting audits, site visits, and other functions as authorized. This vehicle will also be used to tow a 500 gallon mobile gasoline tank in emergency situations. The Management and Coordination Initiative oversees the finance, management and audit function covering an 8 county area in South Florida, which requires extensive local travel by administrative personnel. Will the grant monies requested be used as matching funds for another grant. No. Detail funding sources explored for this initiative (this explanation should include the requestor's existing budget and all other options). This request is for an expense that was not budgeted. This request complies with the 2024 Treasury Guide to Equitable Sharing, Section V. page 18c. d. Law enforcement equipment —Costs associated with the purchase, lease, maintenance (including repairs or service agreements), or operation of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities. Examples include furniture, audio-visual equipment, office supplies, telecommunications equipment, copiers, safes, fitness equipment, computers, computer accessories and software, body armor, body -worn cameras, cloud data storage, uniforms, firearms and related equipment, ammunition, radios, cellular telephones, electronic surveillance equipment, vehicles (e.g., patrol and unmarked vehicles), and animals and animal -care -related expenses. Certification by Applicant: I hereby certify: I , All information included in this application is true. 2. A separate accounting of all shared funds received will be maintained subject to accounting requirements and practices employed under state and local law for recipients of federal, state, or local funds. 3. Compliance with Federal Civil Rights laws. 4. Compliance with all federal laws that apply to the applicant. S. No officer, director, trustee, fiduciary of the applicant has been: a) convicted of a felony offense under federal or state law; or b) convicted of any drug offense. 6. No shared benefits will be used for political or personal purposes. 7. No shared benefit will be used for any purpose that would constitute an improper or illegal use under the laws, rules, regulations, or orders of the state or local jurisdiction in which the applicant is located or operates. 8. 1 agree to comply with the following Additional South Florida Law Enforcement Asset Sharing Fund requirements a) Funds are disbursed on an advance payment basis to approved recipients to procure the goods requested in the application and spending plan proposal. b) Any excess funds that are unspent from the approved application must be kept in an agency's isolated revenue account and not corningled with general funds. These monies must be spent in accordance to the guidelines of the equitable sharing program. c) Recipient agencies must report the transfers received by Monroe County Sheriff's Office as equitable sharing income in their annual reports. d) I agree to report enforcement results achieved with the use of any awarded funds in the manner prescribed by the South Florida Asset Sharing Board of Dire u Agency Head (,Signature, Date: October 15, 2025 — ---------- - (Printed): t Hugo Barrera South Florida Asset Sharing Fund Board - ------- Date:, ....... ..... Approval Denial Comments Regarding Decision Portion Below To Be Completed By MCSO Personnel General Counsel: Date: Approval[ V" Denial Comments Regarding Decision: Finance Director - Approval 7;7Denial Comments Regarding Decision: Committee Approvals and Statement: Signature:...______._........ Printed Name: Date: . ...... Signature: ------- . . ..... Printed Date:_.....__._._._._ Signature:_.- . ........ Printed Name:- ------ Printed Printed Comments: Statement By Chief Law Enforcement Officer: Signature: Date: Own Rev 7/26/17 'V . irtYlym FSA-HCS-AVP1.0: Assorted Vehicle Procurement Awarded: October 28, 2024 Effective Through: October 27, 2028 (Initial Term) The Hillsborough County Sheriffs Office competitively procures the Most Sheriff Procurement Contracts in accordance with Chapter 30 and Chapter 163, Florida Statutes, and the best practices articulated in Chapter 287, Florida Statutes. Resulting contracts are available to all eligible purchasers identified by Rule 60A-1.001, Florida Administrative Code, and state and local government agencies nationwide. The HCSO Master Agreement is available on FSA:s we bsite at www. H s h e 1'iff ,o � iq E�/ — — - - - - 11i � lit .grjLE -.1 Awarded Vendors: Alligator Alley Harley Davidson o Website: —w)yw—WjLqaLQ-rajWbBj[pi;,n o Contact: Stephen Otton 954-414-4135 stepheno@alligatoralleyharley.com ext. 3118 Bozard Ford o Website: www.bozardford.com o Contact: Jeff Young 904-824-1641 Carl Black of Orlando o Website: o Contact: Edgar Massoni 305-781-3661 • Crown Buick GMC • Crown Kia • Crown Nissan • Crown Eurocars o Website: _mar rrr o Contact: Seth Edelman 727-939-6606 - desk 303-906-0444 - cell 03mm�« •� U Crown Dublin (Crown Chrysler Jeep Dodge Ram) o Website: www,cirowncars,corn o, Contacts: Tim Duffey 614-761-2360 tduffey@crowncars.com Seth Edelman 727-939-6606 - desk sedelman@crowncars.com 303-906-0444 - cell Duval Ford o Website: www,dLivatford.com R B EE Municipal Vehicle Sales Quote Garber Chevrolet GMC , Inc. 3340 Hwy 17 (PO Box 1600) DArEr 10/08/25 Green Cove Springs, FL 32043 Q U 01 E (800) 849-3462 or (904) 264-2442 Ext: 2402 Monroe County Sheriff's PREPARED BY': Scoff M,elite PREPARED FOR, Office Fleet Sales Attn: Joel Widell SMuellerggarberautomall.com jcwideII(cTsfIhidta.org> SOURCE CONTRACII MFORMATIOW FSA25-VEL33.0: Pursuit, Administrative & Other Vehicles, Specification # 286 Zone: South FLOWDA Prices ore published by the Florida Sheriffs Association (www.flsheriffs.org) Purchasing contract number Is FSA25-VEL33.0 Pursuit Administrative & Other Vehicles, expiring September 30th, 2026. 2026 Chevrolet Suburban (CK 10906) 4WD 4dr LS CK10906 $63,656.00 FACTORY OPTIONS CODE BASE PRICE NET PRICE (2% DISC) LS Preferred Equipment Group includes standard equipment ILS N/C Engine, 5.3L EcoTec3 V8 with Dynamic Fuel Management, L84 Included Transmission, 10-speed automatic MHS Included Color; Block GBA N/C Wheels, 18" x 8,5" (45.7 cm x 21.6 cm) Bright Silver pointed RCV Included aluminum Tires, 265/65IR18SL all -season, blackwall QDF Included Seats, front bucket (STD) A50 Included Max Trailering Package includes (ZL6) Advanced Trailering Package, (Al) trailer brake controller and (V03) extra capacity NHT 590 578,20 cooling system Trailer brake controller, integrated JLI Included Cooling system, extra capacity voc Included SUBTOTAL $ 64,234.20 NON -OEM OPTIONS CODE HOURS PRICE Weathertech Mats 3 Rows MATS $269,00 Weathertech Cargo Mat MATS $198.00 TemporaryTag TTAG $6.00 Delivery DEL $0.00 LABOR - EVT Certified Installation C§ $125/hr Rate (Includes all 0.0 Wire, Loom, Brackets, Hardware and Programming) PRICE PER VEHICLE 64,707.20 NUMBER OF VEHICLES TOTAL 64,707.201 Payment is Due on a Net 30 Basis If you have any questions concerning this quote please call! THANK YOU FOR YOUR BUSINESSI • Ferman Buick Pontiac GMC • Ferman Chrysler Jeep Dodge Ram o Website, w_wNJk_rmwauWw;Qm o Contact: Luke Miller 813-929-2400 o Ferman Chevrolet o Website. www.fermanauto.corn o Contact: Sandy MacDonald 813-929-2400 • Ferman Ford of Countryside o Website: w_�Ln�r �nf �IAtffq= o Contact: Jason Bray 727-797-2277 • New Smyrna Beach Chevrolet o Website: W�w.ngwsm r�nachev �.com o Contact: Thomas Mahoney 631-651-1838 • Stingray Chevrolet o Website. wwm.3finULayOgvL QLqt,-qp rn o Contact: Peter Popiel 813-359-5016 Imiller@ferman.com mrc._)��s magicpeterfleet@gmail.com Village Cadillac Toyota o Website: www,villaaecadillac,corn and MwwwA.villaqetoyota.com o Contact: Pam Mills 3&i-621-7116 pmills@dimmitt.com Volcanic Partners o Website: wwwy o Contact: Christopher Snere 509-427-8623 info@volcanicbikescol Covered Services and Products: • Assorted vehicles for immediate purchase from dealer inventory, at contracted discount off MSRP/window sticker price o Administrative Sedans - Chevrolet, Dodge, Ford, Kia, Nissan, Toyota o Cab and Chassis Trucks 42 - Chevrolet, Ford, GMC, Mercedes-Benz o Cab and Chassis Trucks 44 - Chevrolet, Ford, GMC o Cargo and Passenger Vans - Chevrolet, Chrysler, Ford, GMC, Mercedes-Benz, Ram, Toyota Electric and Plug-in Hybrid Vehicles - BrightDrop/GM, Chevrolet, Chrysler, Ford, Nissan = : I mm = -.F, =- F.7 IT. 4 • • ,. � • Motorcycles - Harley Davidson (Pursuit -Rated) • Pickup Trucks 4x2 - Chevrolet, Ford, GMC, Ram, Toyota • Pickup Trucks 4x4 - Chevrolet, Ford, GMC, Toyota • Utility and Hybrid Vehicles 4x2 - Chevrolet, Dodge, Ford, GMC, Kia, Nissan, Toyota • Utility and Hybrid Vehicles 4x4/AWD - Chevrolet, Dodge, Ford, GMC, Kia, Nissan, Toyota lICSO'Fabkflafion 'S�heet IIIAO%Wllffla�� HCSO FFQ QOCLflnent H9N Yendgr AWard Letterg: _An1� rAt(� _ (3-am-A _,y Bozard Epid a r '�LWn 1-8-Jac�KQfK, i do QML� Lfiaaan Crown E'Wbfin Crown Eurocars DuvM Ford Femian Buick GMC Ferman 4 h(.',vr0et Ferman Ford New SmyrT),g -_,a�ji hpvro�et V e C.adO�ac'Foyp - ____% _�11-­11--­_­ _jp Vok,,,ardc Bikes i W i Guide to Equitable Sharing 117 B. Use of Shared Funds Except as noted in this Guide, Program participants shall use equitably shared funds for law enforcement purposes only ("permissible uses"). If an agency is unsure whether a proposed expenditure is permissible, it should email:'imtrit�r�pacav V for justice fund expenditures or for Treasury fund expenditures. Agencies may use equitably shared funds for any permissible agency expenditure, and both sworn and non -sworn law enforcement personnel may use them. The fact that equitable sharing derives from property forfeited by a particular agency unit or as a result of a particular federal violation does not limit its use to purchases only for that unit or to further investigations only for that particular federal violation. If an agency wishes to support a multi -agency expenditure, such as a new payroll system or city municipal building, with a non -law enforcement agency, the law enforcement agency's costs based on its use may be calculated on a pro rata basis. 1. Permissible Uses Law enforcement administrative costs —Administrative costs that further the agency's law enforcement goals or missions. Examples include recruitment and advertisement costs, agency accreditation, banking and equitable sharing account maintenance fees, or agency membership dues. Memberships and dues for an individual are impermissible. See Sec, ion V,B.2,d. b. Law enforcement training and education —Training of agency personnel, including investigators, prosecutors, and sworn and non -sworn law enforcement personnel, in any area necessary to perform official law enforcement duties, provided that the employees' regular duties require knowledge of these topics. Examples include training and conference registration fees, tuition, speaker fees, or costs to produce training curricula on topics such as serving as a canine handler, narcotics detection, defensive tactics, criminal justice, languages, constitutional law, accounting and finance, or forensics. Agencies may not pay for training expenses of non -agency personnel. See Section VB,2.i, Agencies may not donate or transfer funds to associations or organizations providing training. c. Law enforcement, public safety, and detention facilities —purchase, lease, or operation of law enforcement, public safety, or detention facilities used or managed by the recipient agency. Examples include the costs of leasing, furnishing, and paying utilities for law enforcement facilities. Treasury shared funds may also be used to pay costs associated with the construction, expansion, or improvement of law enforcement facilities, regardless of the size or scope of the project. Examples include new HVAC equipment, paving projects, security fencing, paint and carpeting, or construction materials related to construction projects. Justice shared funds may NOT be used to pay costs associated with the construction, expansion, or improvement of law enforcement facilities, regardless of the size or scope of the project. See Section VB.1ni. 18 1 Guide to Equitable Sharin�q d. Law enforcement equipment —Costs associated with the purchase, lease, maintenance (including repairs or service agreements), or operation of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities. Examples include furniture, aLidio-visual equipment, office Supplies, telecommunications equipment, copiers, safes, fitness equipment, computers, computer accessories and software, body armor, body - worn cameras, cloud data storage, uniforms, firearms and related equipment, ammunition, radios, cellular telephones, electronic surveillance equipment, vehicles (e.g., patrol and unmarked vehicles), and animals and animal -care -related expenses. Joint law enforcement and public safeOr operations —Costs associated with the purchase of multi -use equipment and operations used by both law enforcernent and non -law enforcement personnel. Examples include 911 call center equipment, defibrillators, Naloxone, search and rescue boats, aircraft, and diving equipment. These expenditures are exempt from the pro-rata calculation of I aw-enforcem ent- related costs. There must be a law enforcement use; the equipment cannot be solely for non -law enforcement operations, such as fire and EMS vehicles. f. Contracts for services —Costs associated with a contract for a specific service that supports or enhances law enforcement. Examples include translation and language assistance services, outsourced laboratory testing, staffing and feasibility studies, auditing of equitable sharing funds, Employee Assistance Program services, subject matter expert consultations, grant writing, or software development. Employment -related contracts or contracts involving inherently law enforcement functions are prohibited. Examples include hiring an attorney, investigator, or civilian personnel to perform tasks typically or previously performed by agency or jurisdiction personnel. Under no circumstances should any agency enter a contract that bases payment on a percentage of the seizures and forfeitures of the law enforcement agency. 9. Law enforcement travel and per diem —Costs associated with travel and transportation for law enforcement agency personnel to perform or support law enforcement duties and activities. Travel and per diem for personnel from other agencies is not permitted. All related costs must be in accordance with the jurisdiction's travel and per them policies and must not create actual or the appearance of extravagance, waste, or impropriety. h. Law enforcement awards and memorials —Costs associated with the purchase of plaques, certificates, commemorative badges, and challenge coins in recognition of a law enforcement achievement, activity, or training. Shared funds may not be used to pay monetary awards in any form, including cash, cash equivalents, or stored value cards. Shared funds may be used to pay the costs for commemorative plaques, displays, or memorials on law enforcement property to recognize or memorialize a law enforcement officer's contributions, such as a memorial plaque or stone in honor of an agency's officers killed in the line of duty. The plaque, display, or memorial must not create actual or the appearance of extravagance, waste, or impropriety. justice shared funds may not be used for memorials involving construction. See Section VB.2jr Guide to Equitable Sharing 119 Drug, gang, and other prevention or awareness programs —Costs associated with conducting law enforcement agency awareness programs. Examples include public service announcements, meeting costs, motivational speakers, and items used or distributed by the agency such as child identification kits and anti -crime items, literature, or software. Law enforcement initiatives that further investigations —Costs associated with furthering law enforcement investigations. Examples include reward money paid by the agency or a crime tip organization for information on a completed crime or annual dues paid to a crime tip organization (informant payments excluded, see Section,V.B,2,o.), victim or witness Section . ............. ­' ""' expenses (travel or temporary housing), or reimbursement to the jurisdiction for buy-back programs. Agencies are prohibited from having direct access to funds. See Section V'.B.2,,&, Equitable sharing funds may not directly fund petty cash or secondary accounts, or any other financial instruments to which officers and employees have direct access. k. Overtime —Costs for overtime and related benefits of current sworn and non -sworn law enforcement agency personnel performing official law enforcement duties. Overtime for personnel from other agencies is not permitted. 1. Salaries —Payment of salary and benefits of new officer hired to replace an officer assigned to a federal task force or school resource or drug abuse resistance education officer with certain pre -approvals as detailed below. "l'o protect the integrity of the Asset Forfeiture and Equitable Sharing Programs so that the prospect of receiving equitable sharing funds does not influence or appear to influence law enforcement decisions, equitable sharing funds may not be used to pay the salaries and benefits of sworn or non -sworn law enforcement personnel except in these limited situations: To obtain approval to pay the salaries of task force replacement and SRO or DARE officers with justice equitable sharing funds, agencies must obtain approval annually from MI,ARS prior to the commencement of the fiscal year in which the salary will be paid. To obtain approval, agencies must submit to MLARS: The replacement officer cannot engage in any duties related to the seizure or lortleiture of assets. DARE, and SRO officer positions can only be funded lor the tine performing those duties. For example, Wan SRO only performs those duties nine months of the year, only the tirne performing that function may be paid with shared funds.