HomeMy WebLinkAboutItem N03COUNTY of MONROE
The Florida Keys
BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Lincoln, District 2
Mayor Pro Tem David Rice, District 4
Craig Cates, District 1
James K. Scholl, District 3
Holly Merrill Raschein, District 5
Regular Meeting
February 18, 2026
Agenda Item Number: N3
26-0437
BULK ITEM: Yes DEPARTMENT: Clerics Office
TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via disposal
or advertise for bid.
ITEM BACKGROUND: F.S. 274.05-274.07 and Monroe County Purchasing Policy state that
the Board of County Commissioners shall approve the disposal of items that have been declared to be
surplus by the Property Manager within the office of the Clerk of the Courts. Each of the items on
the attached list has been certified by its department to be of no value. Once disposal is approved,
the items will be removed from the Fixed Asset Inventory List.
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED: No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Feb 26 BOCC Delete Packet.pdf
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
N3. Approval to remove surplus equipment from inventory via disposal or advertise for bid.
\V)NROI' ( (WN N'RUI L6 SJN(, 1101,WN NIANJ AL
ATTACHMENT 13.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Property Clerk
FROM: Solid Waste
Finance Dept., Stop 8
DATE: 1/15/26
.. . ............. . .... . . ......... ---
Serial
Asset
Date
Original & Est.
I.D. Number
Number
Description
Purchased
Present Value
50000167
687CPBO600
Motorola ASTRO XTS 1500
4/5/13
1,505,00/0.00
50000166 687CPBO606
. . . . . . . . . . . . . . . . .
Motorola ASTRO XTS 1500
. ........ . .. .. ............
415/13
1,505,00/0.00
. ...........
— - - - - - —
. ..... ........ . .... ..................
... ............ . . ......... . . . ... . . . . . . . . .
....................
CHECK QN-L-U LA1!PKQRRjA-TRjjjNjE.hRUQW:
. . . ...... . ...
. . . . . .
. . . . . . . . . . . . . . . . .
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: . ............
Old, obsolete assets purchased 12-years ago. Assets do not work
........ ... . ..........
D19ilally 8?0ned by Michael Basharb
PREPARED BY: Michael Basharn WW 2026.01AS 09�51:53,05'00'
1/15/26
'§'ignaiure- .. . .................... . . . . .. . . ...... ..................
. . . .... ..
Date:
Michael Basharn
Print name
DEPARTMENT DIRECTOR
D�Iit.fly by Cheryl Sullivan
APPROVAL: Cheryl Sullivan DaW 2026�01ighad 09,6:11/15/26
56 4)5'00
. ............. ..
Signature Date:
Cheryl Sullivan
Print name
R U-11 J 11 N ('() N1 I'll & S I C N 1,, 1) TO:
BOCC 2/15/2023 (S3) CLERK l"W)PE'WI'Y NIANAGIA--- STO P 8
\1nflllll, COHIM ( iLdl k1l (OW'
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek
— ------ —, Property Clerk
FROM: Technical Services
Finance Dept., Stop 8
12/10/25
DATE: -- -
Serial
Asset
Date
Original & Est.
I.D. Number
Number
�_ _�Descrtion
Purchased
Present Value
8371
..... . ...... . . .....
2V1PBM55
. . ....... . . .....
LENOVO THINKPAD
-- . . ...... . . ................
4/8/15
.
1,135.00/0.00
........
10313
PF25GE5B
LENOVO THINKPAD T590
. ........ ...
5/8/20
1,444.99/0.00
............... . ..... .
20003363
PCODDXVN
...................
LENOVO THINKPAD T460
. ......
8/23/16
1,283.00/0.00
......
�9000
IS2OF9003GUSPCOCX'tLENOVOTHINKCENTERT460
10/26/16
1,275.00/0.00
9319
--.— . . . . .............
R90NHC5b
........
THINKPAD T570
. . .........
11/3/17
--. . .....
1,510.00/0.00
20000272
R90QAYQY
LENOVO THINKPAD T570
. . . .
5/17/18
. ..............
1,532.00/0.00
9891
R90T5ROQ
-
LENOVO THINKPAD T580
- --- ---- ---------- — -------------------
4/30/19
1,526.00/0.00
. . ... ....
20003365
1S20L9001JUSR90TZX4 LENOVO THINKPAD T580
. . . . .......... .
5/1/19
1,526.00/0.00
CHECK ONE H JARRK QPRI& Ek_LtNE IIEL_Q
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL, TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
Old, obsolete assets purchased 5 to 10-years ago.
..........
Diglia ly ignnd by Bill Moi"
PREPARED BY: Bill Morris Dw.:'202SA2.10 08:25:19 -05,00, 12/10125
"§-- - — -- - -- - - -------------------------- — — - - - --- - - ---- -----------
ignature Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR
Alan MacEachern Dlilflily .191�d by A).. M.�F.,,h— 1/15/26
APPROVAL: D.W 2026.01.15 M27:20 .05'00'
. .... . ...... . ..........
Signature Date:
Alan MacEachern
Print --n-am'e ... .... . ..... ...
BOCC 2/15/2023 (S3) CI, E It K P R 0 P ERTY NI A NA G ER - STO 11 8
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WAROE ( 0I INS]) COMNIISSR)NERS 11t'R( H,-\SFq6 P(WICY NIANJ AI
ATTACHMENT 13.2
MONROE COUNTY
TO: Michael Stanek INVENTORY DELETION REQUEST Technical Services
i4u�-a"n—ce D—e—pt.,-Stop 8 Property Clerk FROM:-----...-.--
DATE: 12/10/25
Serial Asset Date Original & Est.
I.D. Number Number Des Sj!ption Purchased Present Value
20003370 MJODDOSJ LENOVO THINKPAD X1 11/20/20 2,199.87136.66
- — - ------ -
CI
.... ..... . ........... . ... . .......
. ....... .. . .... . .............
K !&� MA.TE.jj1�L1E BELOW
,C _QT_t)_APPRQ
APPROVAL TO ADVERTISE FOR BIDS.
✓ APPROVAL, TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
unit past useful life
...................... . ...
PREPARED BY: Bill Morris Dighally signed by Bill Moms 12/10/25
Dole: 2025.12,10 08:27: ig -05'00"
ignature Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR
Alan MacEachern "O.4y ignd by Also M-Ew— 1/15/26
APPROVAL: Date: 2D28,01 J 5 17;26:37 -O�TIW
Signature Date:
Alan MacEachern
Print name
R E"I't I R N CO N1 I I I., El ED & S I G N ED TO:
BOCC 2/15/2023 W) NIANAGER — S1'(W8
Mmmx � kmla\ llcrk 40 mirk
j,tj j,'7 2(8�:�...I 571 P a u e
I
elf i`e 'Oely- �
.%1()'\R()1: t 0I 'M )t CON IN I IS SR)'14.RS 1111�01AW','(f ()L I CY NIA M'A),
ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Prop" Clerk
FROM: Technical Services
Finance Dept., Stop 8
DATE:,, . . ........
..........
Asset
Date
Original & Est.
I.D. Number
Number
Dese
Purchased--
_-Present Value
2951
PBOE231 0050
ADAPTEC DURASTOR
10/17/02
12,502.00/0.00
7287
3J4MKS1
SERVER
3/7/12
5,792.13/0.00
. . . . .................... _
7318
____._... . . . ...........
33GTMS1
SERVER
5/6/12
____
8,405.24/0.00
7606
DF713321
FIREWALL
6/6/13
1,825.00/0.00
7613
JW2020
CABLE CERTIFIER
..........
6/28/13
.
4,265.93/0.00
...........
7614
JW2020
CABLE CERTIFIER
. .......
6/28/13
. . ......
4,265.93/0.00
............ .. . ....... ___ ........... .......
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND
DONATE TO:
P,E gS U'
Old/obsolete assets purchased 12 to 23-years ago.
. ............ . . .....
.............. . . . ............ ...... .... . .......
..............
Digmally �tg..d by Bilt M-1.
PREPARED BY: Bill Morris Date: 2026.01.12 08:45;43,05'00'
. ......
1/12/26
e_ - - - — -------
Signature
Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR
Alan MacEachernD"agi�a:"2yO;.rOl�b,Aj-m-'s'�'*'"' 1/15/26
APPROVAL:
......... ... . ...
Signature Date:
Alan MacEachern
Print name
RETURN (J)NIPLETED & SIGNEI)TO:
ROCC 2/15/2023 (S3) ('LERK PROPERTY INIANA(;ER STOP 8
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ATTACIIMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Property Clerk
FROM: Technical Services
Finance Dept., Stop 8
DATE:
M.C.Serial
Wtl
Asset
Date
Original & Est.
I.D. Number
Number
Description
Purchased
Present Value
7871
R9WOZ85
THINKPAD LAPTOP T530
.......... . ... .
12/12/13
. .
982.00/0.00
. ........
7872
R9RREAK
THINKPAD LAPTOP T530
12/12/13
.. . . .........
982.00/0.00
7873
THINKPAD LAPTOP T530
. . .........
12/12/13
982.00/0.00
7874
THINKPAD LAPTOP T530
. . . .........
12/12113
. . ....... . .............. .
982M/0.00
7875
....
THINKPAD LAPTOP T530
12/12/13
982.00/0.00
7876
. . . ....
------
THINKPAD LAPTOP T530
12/12/13
982.00/0M
7877
.. . ... . ....... . . ....... . ......
THINKPAD LAPTOP T530
... . .........
12/12/13
982.0010.00
. ..... ......
CHECKQNEU J.ARRKQMAR- _LINE BELOW µ
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASONYDR
...........
Old/obsolete laptops purchased 12-years ago.
DigiWily igned by Bill M.,fl.
PREPARED BY: Bill Morris DW.: 2026.01.12 08:52A9,05'W
1/12/26
Signature
Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR
APPROVAL: Alan MacEachern lsq.by AJ.. M-E.ch— 1/15/26
...... . ....
Signature Date:
Alan MacEachern
Print narne
RETURN C(MIPLETED & SIGNED 1'():
I
BOCC 2/15/2023 (S3) i, i,': u, i( i� iz o r, ill wr) N1 A N A C E'R -- STOP 8
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek . ......... Property Clerk
—eD —St
Technical Services
FROM:--------
Vi n- a—n'c t., o p 8
Serial
Asset
Date
Original & Est.
I.D. Number
Number
Desc!j
Purchased
Present Value
7759
DELL EQUAL LOGIC
1/17/14
21,513.57/0.00
7760
DELL EQUAL LOGIC
.
1/17/14
.......... . ..... .
21,513.57/0.00
7761
SWITCH BASE & CHASSIS
.. . ......... . . ..........
2/11/14
...........
2,319.92/0.00
. ...... . . ....
7762
SWITCH BASE & CHASSIS
2/11/14
2,319.92/0.00
.......... . ....... .
7910
lS20BE003AUSR9004K
THINKPADT540P
.. . . . ......
1/23/14
- - ---------
1,788.00/0.00
8157
THINKPAD T540P
. . ....... . . ......... ....
12/12/13
982.00/0.00
. ...... . ........... . ............... . . . - - ...... ..
8283
CN43B5Y01Q
HP7500768 GBPS MODULE
2/3114
4,551.24/0.00
8 284
CN 43135YOIR
....... . ....
HP7500 768BPS FABRIC
3 1 4
. ........... . .
4,551.24/0.00
. ......... . . --- .. . ...
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND
DONATE TO:
UU, A$.Q!!LEQR-REQ (;—E S.1-,
Old/obsolete assets purchased 11 to 1 2-years ago.
............... . . .....
....... .........
. .......................
. . . ..........
PREPARED BY: Bill Morris DigilaQy signed by Bill Mo"`s
Date: 2026�01.12 08:54�0 -05'W
1/12/26
Signature
.... . .... . . ......
Date:
Bill Morris
Print name
DEPARTMENT DIRECTOR
Alan MacEachern ftitzilly, Mgberl by Mr, M—E�—
APPROVAL: Date: 2Y020,01 �1 5 17.28,54 -05'09
................. . ....... ...
1/15/26
. . . .. . ........
Signature
Date:
Alan MacEachern
Print name
R LTI I R N (,, o m i, i.. f,,-r u., I) &, S I G N E DTO
BOCC 2/15/2023 (S3) ('I rl;'IZI< PROPERTN' NltNk(;ER - STOP
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek .-.-------,, Property Clerk
FROM:Technical Services ___
Finance Dept., Stop 8
. ......... ..Cw
Serial
Asset
Date
Original & Est.
I.D. Number
Number
Description
Purchased
Present Value
7763
SWITCH BASE & CHASSIS
2/11/14
. ..... . .......
2,319.92/0.00
...............
7764
SWITCH BASE & CHASSIS
2/11/14
. . ........ . ......... . .
2,319.92/0.00
7765
SWITCH BASE & CHASSIS
2/11/14
2,319.92/0.00
7766
............
SWITCH BASE & CHASSIS
2/11/14
2,319.92/0,00
7909
1S36986RUPK2HK4E
LENOVO HELIX CORE TABLET
2/19/14
2,150,00/0.00
7932
X-E52440
POWER EDGE SERVER R520
4/4/14
. .......... . ..... . . ........
7,581,00/0.00
_ - - ----
7964
1 S30A3001 UUSMJOOGK
THINKSTATION E-32 TWR
5/8/14
-----------
1,899.00/0.00
CHECK DNEW.-ARE-K 1E LINE LBEL_QA
.. . .......
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REEASQN.F.0 -MiQ
Old/obsolete assets purchased 11 -years ago.
. ......
................
PREPARED BY: Bill Morris Digitally sigried by Bill Moaia
Date: 2026.01.12 08:56:35 -05'00'
1/12/26
. .. . .........
. . . .............
Date:
Bill Morris
- --- -------
Print name
DEPARTMENT DIRECTOR
Alan MacEachern Digitally signed by Nee temr.ractom 1/15/26
APPROVAL: Date: 2026.01.15 17:29:17 -05*00'
. . . ... . ......
Signature Date:
Alan MacEachern
P'riu t' ' n -a me . .... . ... . ....
)RE]"'URN & SIGNEDT():
HOCC 2/15/2023 (S3) (44'RK PR0I'FkT'Y1N1ANA(;ER — ST011 8
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NIONI�()F COUNJYCOMN I ISSION'LRS PURCHASIN(i POLICY MANUAL
ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Property Clerk
_8
FROM: Roads & Bridges
Finance Dept., Stop
Date
Original & Est.
I.D. Number
Number
Purchased
Present Value
7540
687CPBO611
MOTOROLA RADIO
4/5/13
1,505.00/0.00
... .......
7557
687CPBO603
..
MOTOROLA RADIO
. ........... . . ......
. . . . ......
4/5/13
1,505.00/0.00
...............
. .. .. ...... - — ------------
. .................
CHECK a Lt),,APPROPRIATE LINE BELOW
. . . ... . ................ . ....... . ...
. . . .........
. .........
APPROVAL TO ADVERTISE FOR BIDS.
✓
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND
DONATE TO:
REASON E_QF,_..R_.F,.QU__ESL
Old, obsolete assets purchased 12 years ago.
......... . . . ......
M Dk*.11y lig-d by B.M-1
PREPARED BY: Giovanna Basha W., 2026.01AS 14:52:a4 -05W
1/15/26
g n a' r' _e
Date:
Giovanna Basharn
Print name
DEPARTMENT DIRECTOR
APPROVAL: Judith S. Clarke, P.E.
Signature Date:
Judith Clarke
iiiiii, name
Rl,"ITURN (,"OMPLETEI) arc SIGNEI) TO:
BOCC 2/15/2023 (S3) CLERK PROPEWFY NIANAGER —;;TOP 8
Nfimroc ( wint, ( krk ol ( mirl,t
R,,t i>,cd 07 ',102 4
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Property Clerk
---" -D _ep`t_._, -
FROM: Technical Services
Finance Stop 8
1122126
Asset
Date
Original & Est.
I.D. Number
Number mm
DesePurchased
Present Value
20003681
SFOC2416LBFZ
CISCO CATALYST 3560 12-Po
6/19/20
1,196.26/0.00
20000307
MJOAFMV6
TOPSELLER THINKPAD T590
12/19/19
844.00/0.00
20003376
1 S20L9001 JUSR90RLKA
. .. ... .....
LENOVO THINK PAD T580
9/30/18
1,657.00/0.00
. . . . .....
20000242
SFOCC2233Y52X
CISCO CATALYST3560 CX
.
11/15/18
...................
1,083.60/0.00
11005*
SFOC253OL473
CISCO CATALYST 3560- CX Ij
. ......... .
11/1/21
...... ......
1,199.94/259.99
11026*
FOC2538Y9YD
Cisco Catalyst 3560-CX 12 Port
11/3/21
1,261.961273.43
. ...... ..
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT,
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
item 1-4 past useful life
item 5-6 damaged beyond reasonable repair .......... . ......
Digitally sigried by Bill Mofrls
PREPARED BY: Bill Morris Data: 2026 01,22 15:04:47 4)5'00*
1/22/26
. ...... . ... . .. . .......
Signature
Date:
Bill Morris
Print narne
DEPARTMENT DIRECTOR
ra
APPROVAL: Alan MacEachern D19W2s60—by Nn :W1EVW
1/22/26
. . . ....................
Signature
Date:
Alan MacEachern
Print name
14 F11 1 R N (1),N I I I L U]TI'D C: S I GN F 1) TO:
ROCC 2/15/2023 (S3) CLERK PROPU NIANAGF'R STOP
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST TO: Michael Stanek Property Clerk FROM: Emergency Mngmnt
Finance Dept., Stop 8 1/23/26
M.C.�Scrial Asset Date Original & Est.
T.D. Number µ Number M_MwDescri tion Purchased Present Value
20002529 404RMLM1E512 LG 55 WIDE LED HDTV 5/2/14 1,047.00/0.00
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APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAI_ TO REMOVE FROM INVENTORY AND DONATE'ro:
REASON,FOR,RF tIE51--
_._._.._.._.. _�L
Old, obsolete assets purchased 11 -years ago and TV is broken.
. ......... ____.__. . . ..... . ........ ................
PREPARED BY: Joshua Baer 2026,0123 09:55:31 -05'00' 1/23/26
Date:
Josh Baer
11.1 ... .... ....
Print name
DEPARTMENT DIRECTOR
APPROVAL:
...... . ...
Signature Date:
Cory Schwisow
Print..name
R11'I'VRN CONJIl LTEl) & SIGNED]
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BOCC 211512023 (,S3) CLE14K I'M)PFRTY NIANAGFIR S"1'()I'S
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MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek Y Property Clerk FROM: Rob Shaw
Finance Dept., Stop 8 DATE: 01/23/2026
R QNE R,BED> ESIT:
DEPARTMENT DIRECTOR""'
APPROVAL:
Pri�n�nam'e
Rev. BOCC 2/15/2023 (S-3)
RETURNED COMPLETED & SIGNED TO:
CLERK PROPERTY MANAGER — STOP 8
Page 51 of 106
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APPROVAL:
Rev. BOCC 2/15/2023 (S-3)
MONROE COUNTY
INVENTORY DELETION REQUEST
. . . . ..... ..
Sig a 441
Print name
Print name
RETURNED COMPLETED & SIGNED TO:
CLERK PROPERTY MANAGER — STOP 8
Page 51 of 106
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ATTACHMENT B.2
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Michael Stanek, Property Clerk Property Clerk FROM: Zully Hemeyer
Finance Dept., Stop 8 DATE: 1/21/26
. . ...............
— - ------ "Date Original & Est.
1A.,.Numbe,r----Number w Descri Lion Purchased Present Value
10078 IHTMYSKM4AH227378 2010 Horton Ambulance 10/17/19 $29,201.60/ $7,604.59
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APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
Rescue is 15 years old, engine and transmission not functional. The unit will be disposed of after an
affidavit of body change as a result of the ETR rescue box remount approved by BOCC, 1/28/2026.
..... . .... .
PREPARED BY: Zully Hemeyer D.D10.11y iged by Z.11y H—y.,
W 20201.21 16:56:00 .0500' 1/21/26
Signature Date:
Zully Hemeyer
Print name
DEPARTMENT DIRECTOR
�Jmd by R, L W-, Fim CNII 0.� W
APPROVAL: R. L. Colina, Fire Chief 1/21/26
Signature Date:
R. L. Colina, Fire Chief
Print name
RETURN COMPI,A'TIA) & SIGNI,'D 'ro:
ROCC 2/15/2023 (S3) CLERK NIANA(J'114 --- S TO P 8
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