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HomeMy WebLinkAboutItem O01COUNTY of MONROE The Florida Keys BOARD OF COUNTY COMMISSIONERS Mayor Michelle Lincoln, District 2 Mayor Pro Tem David Rice, District 4 Craig Cates, District 1 James K. Scholl, District 3 Holly Merrill Raschein, District 5 Regular Meeting February 18, 2026 Agenda Item Number: 01 25-0191 BULK ITEM: Yes DEPARTMENT: Sustainability TIME APPROXIMATE: N/A STAFF CONTACT: Rhonda Haag AGENDA ITEM WORDING: Approval of a $167,000 Change Order #1 for a 15% increase to the $1, ] 19,980 contract with Adventure Environmental, Incorporated for the Rock Harbor Breakwater Repairs Project, to fund the cost increase for labor and materials that has occurred since the bid opening in 2023, approved and funded by federal HUD pass -through CDBG-MIT grant from the State of Florida, Department of Commerce (Commerce), formerly known as the Florida Department of Economic Opportunity (DEO) under Grant #IR-036; and authorize the County Administrator to execute the document. ITEM BACKGROUND: This item approves a $167,000 Change Order #1 to the previously -approved $1,119,980.00 contract with Adventure Environmental, Incorporated for the Rock Harbor Breakwater Repairs Project. This Change Order #1 is funded by the State Department of Commerce Grant #IR-036. Additional funds in the amount of 15% of the contract amount are being added to the contract to account for the differential in labor and material costs since the bids first opened 2.5 years ago on May 23, 2023. According to the Florida Department of Transportation construction cost index (FDOT CCI) used to track and measure the change in construction costs over time, the CCI has increased from 3.00 to 3.16, reflecting a 16-20% increase. This change order authorizes a 15% increase. The granting authority, Florida Department of Commerce has reviewed and approved this change order, and previously provided Grant #IR-036, Amendment 92 to fund it. The project was delayed for two years while the Environmental Review process was carried out, and permits were processed and received. This project will repair 500 linear feet of jetty span and a weed gate damaged from Hurricane Irma and is designed to protect the low-lying, low-income subdivision that is subject to frequent and persistent flooding due to storms, tides, and sea level rise. In addition, the inflow of vegetative debris due to the lack of the protective barrier has degraded water quality within the residential canal system. PREVIOUS RELEVANT BOCC ACTION: 05/20/2021: A Public Hearing for citizens and municipalities to provide input on an application for non - matching grant funds to repair the Rock Harbor Breakwater in the amount of $2 Million utilizing Community Development Block Grant - Disaster Recovery Infrastructure Repair Program from the Florida Department of Economic Opportunity (DEO) and funded through the United States Department of Housing and Urban Development (HUD). Following a 10-day public notice and 10-day public comment period approval was received to submit a grant application to DEO. 01/22/2021: Receipt of Notice of Intent to Award from DEO for the Rock Harbor Breakwater Repair Proj ect. 10/20/21: Approval of a $71,642.50 Task Order #6 to the on -call agreement with Wood Environment and Infrastructure Solutions Incorporated for Category C Resilience and Environmental Services to design and permit the Rock Harbor Breakwater repairs. 02/16/22: Approval of Revenue Grant #IR-036 to repair the Rock Harbor Jetty in Key Largo in the amount of $1,353,986 utilizing funding from the Florida Department of Economic Opportunity (DEO) and funded through the United States Department of Housing and Urban Development (HUD). 07/20/22: Approval of a $0 Amendment No. I to modify the Citizen Complaint language under CDBG- MIT Grant #IR-036 for repairs to the Rock Harbor Jetty in Key Largo from the Florida Department of Economic Opportunity (DEO). 03/22/23: Approval to advertise for repairs to the Rock Harbor Breakwater in Rock Harbor in Key Largo, funded by a federal HUD pass -through CDBG-MIT Grant #IR-036 from the Florida Department of Economic Opportunity (DEO). 07/19/23: Approval to negotiate in rank order for the Rock Harbor Breakwater Repairs Project in Key Largo, funded by a federal HUD pass -through CDBG- MIT Grant #IR-036 from the Florida Department of Economic Opportunity (DEO). 12/10/25: Approval to enter into a $1,119,980.00 contract with Adventure Environmental Incorporated for the Rock Harbor Breakwater Repairs Project, funded by a federal HUD pass -through CDBG-MIT grant from the State of Florida, Department of Commerce (Commerce), formerly known as the Florida Department of Economic Opportunity (DEO) under Grant #IR-036 and authorize the Office of County Attorney to make minor non -substantive edits to the subject agreement with review and approval as to form, in case minor edits or clarifications become necessary. INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: Change order for $167,000. STAFF RECOMMENDATION: Approval DOCUMENTATION: AEI CO#I Rock Harbor — signed 2026 01 COI Adventure Environmental GL exp 1.9.27 signed 2026 01 COI Adventure Environmental WC exp, 1.1.27 signed FINANCIAL IMPACT: Effective Date: Upon execution Expiration Date: 120 days after notice to proceed Value of change order #1: $167,000 Total Contract Dollar Value: $1,286,980 Total Cost to County: $0 match Current Year Portion: $1,286,980 Budgeted: Yes Source of Funds: DEO Grant IR036-A2. CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar above: $0 01. Approval of a $167,000 Change Order #1 for a 15% increase to the $1,119,980 contract with Adventure Environmental, Incorporated for the Rock Harbor Breakwater Repairs Project, to fund the cost increase for labor and materials that has occurred since the bid opening in 2023, approved and funded by federal HUD pass -through CDBG-MIT grant from the State of Florida, Department of Commerce (Commerce), formerly known as the Florida Department of Economic Opportunity (DEO) under Grant #IR-036; and authorize the County Administrator to execute the document. MONROE COUNTY/OFFICE OF RESILIENCE CONTRACT CHANGE ORDER PROJECT TITLE: Rock Harbor Breakwater Repair CHANGE ORDER NO: 1 and Seaweed Barrier System Water Quality Improvement Project INITIATION DATE: Notice to Proceed date TO CONTRACTOR: Adventure Environmental Inc. 160 Georgia Avenue Tavernier, Florida 33070 The Contract is changed as follows: CONTRACT DATE: December 10, 2025 The original (Contract Sum) (Guaranteed Maximum Price)............................................$1,119,980.00 Net change by previously authorized Change Orders ...................................................$ 0 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was.............$1,119.980.00 The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged) by this Change Order ....... $ 167,997.00 The new (Contract Sum) -(Guaranteed Maximum Price) including this Change Order is ....... $1,287,977.00 The Contract Time will be (increased) (decreased) (unchanged) by .................................. N/A The date of Substantial Completion as of the date of this Change Order is........................NTP Date Detailed description of change order and justification: This project was delayed for 2.5 years after the bid ooenina date of Mav 23. 2023. for the Environmental Review and oermittina processes. Construction costs have increased 16-20% according to FDOT construction cost index used to track and measure changes in construction costs over time. This Change Order #1 authorizes a 15% increase. The granting authority, Florida Department of Commerce, has reviewed and approved this Change Order #1 and has executed Amendment #2 to Grant #IR-036 to fund it. This funds the increase in labor and materials costs that have nrrl irn-d This change Order is 15% of the original contract price. Not valid until signed by Owner, Engineer (if applicable), and Contractor ENGINEER: CONTRACTOR: DIRECTOR, OFFICE OF RESILIENCE COUNTY/ASSISTANT ADMINISTRATOR: MONROECO NIY ATTORNEYS OFFICE APPROVED A$ TO FORM };�SSISTAi4T COUNTY ATTORNEY DATE: 1-3l l-/ 1 1/ 6 Corning, Greg Digitally signed by Corning, Greg (USGC714750) (USGC714750) Date: 2026.01.30 14:14:34 -05'00' Date 01 /30/2026 Digitally signed by Rhondpi't$ Rhonda Haag Date: 2026.02.0208:45:55 05'00' Christine Hurley Date Date ROCK HARBOR BREAKWATER REPAIR & SEAWEED BARRIER SYSTEM WATER QUALITY IMPROVEMENT PROJECT, MONROE COUNTY, FL Change Order Attachment (Section 2-348, Monroe County Code) • Change Order was not included in the original contract specifications. Yes ® No ❑ If yes, explanation: Additional 15% of contract amount is to account for the differential in labor and material costs since the bid opening on May 23, 2023. 0 Change Order was included in the original specifications. Yes ❑ No If yes, explanation of increase in price: • Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ® No ❑ If yes, explanation as to why it is not subject for a calling for bids: The protect was delayed for 2 years after bid opening for the Environmental Review and permitting process. The construction costs have increased 16-20% according to the FDOT construction cost index. The grant termination date does not allow for time to resolicit. 0 Project engineer approves the change order. Yes ® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: ADVEN-1 OP ID: GB ACORG►`"" CERTIFICATE OF LIABILITY INSURANCE `•••---''„ FDATE(MM/DD/YYYY) 01 /05/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 504-486-5411 Accessible Marine Insurance 1145 Allen Toussaint Blvd CONTACT Accessible Marine Insurance PHONE FAX (A/C, No, EXt): 504-486-5411 (A/C, No):504-482-1475 E-MAIL gail@ami-ins.com ADDRESS: New Orleans, LA 70124 Eric S. Green INSURERS AFFORDING COVERAGE NAIC # INSURER A: Capitol .Specialty Ins. Company INSURED Adventure Environmental Inc. Gregan Tolpin 160 Georgia Avenue Tavernier, FL 33070 INSURER B: Great American Ins. Company 22136 INSURER StarNet Insurance Company 40045 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE I DDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE X OCCUR X X EV20190209-08 01/09/2026 01 /09/2027 DAMAGE TO RENTED PREMISES Ea occurrence 50,000 $ MED EXP (Any oneperson) $ 10,000 PERSONAL & ADV INJURY $ 2,000,000 A RI oV__�.�`�.,- - _ 1.6.Z6 ------ ppy^,-,„„,_,,.,,,_.._, X N'POAGCREG❑ATE LIMIT APPLIES PER: PRO- JECT GENERAL AGGREGATE 2,000,000 $ PRODUCTS - COMP/OP AGG 2,000,000 $ OTHER: y WAN"_ ,.. AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY Perperson) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N PER OTH- STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) N / A E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT C M.E.L. X BOUM-A-25-2110 08/15/2025 08/15/2026 M.E.L. 1,000,000 B Hull/P8rl Liability OMH841008-14 10/12/2025 10/12/2026 P8rl Limit 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 1D1, Additional Remarks Schedule, may be attached if more space is required) Certificate holder shown as additional insured with waiver of subrogation in their favor as required by written contract as per Policy Terms and Conditions. RE: Duck Key Breakwater Repair and Living Shoreline Restoration Project CERTIFICATE HOLDER CANCELLATION MONRO05 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County Board of ACCORDANCE WITH THE POLICY PROVISIONS. County Commissioners 1100 Simonton St., Ste 408 Key West, FL 33040 AUTHORIZED REPRESENTATIVE _ 1, aa ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD NOTEPAD Adventure Environmental Inc. ADVEN-1 PAGE 2 INSURED'S NAME OP ID: GB Date 01/05/2026 Contractors Pollution Liability: Insurer: Rockhill Insurance Company Policy#: EV20190209-08 Policy Period: 01/09/26 - 01/09/2027 Claims Made Aggregate Limit: 5,000,000 Each Contractors Pollution Condition Limit: 5,000,000 Blanket Additional Insured/ Waiver of Subrogation Professional Liability: Insurer: Rockhill Insurance Company Policy#: EV20190209-08 Policy Period: 01/09/26 - 01/09/2027 Aggregate Limit: 2,000,000 Each Professional Services Incident Limit: 2,000,000 Commercial General Liability Conditions: Deductible Liability Endorsement Exclusion - Testing or Consulting Errors and Omissions Total Pollution Exclusion Endorsement Additional Insured - Owners, Lessees or Contractors - Scheduled Person or Organization Exclusion -Violation of Statutes that Govern Emails, Fax, Phone Calls or Other Methods of Sending Exclusion - Punitive or Exemplary Damages Amended Waiver of Subrogation Exclusion - Engineers, Architects or Surveyors Exclusion - Exterior Insulation and Finish Systems Exclusion - Professional Services Primary/Non-Contributory Coverage -Blanket - When req. by written contract Additional Insured - Managers or Lessors of Premises Toxic Drywall Exclusion Separation of Insureds Independent and/or Subcontractor Restriction Cancellation: 30 days notice (10 days for non -pay) to first named insured Hull & Machinery / Protection & Indemnity: Terms and Conditions applicable to All Sections: Severability Terms and Conditions applicable to Hull: A. I. Coastwise and Inland Hull Clauses Deliberage Damage (Pollution Hazard) Engines & Machinery - ACV / Limited Perils Only No Lay Up Warranty No Release to Tower Warranty Seaworthiness Clause Total Loss Hull Premium Earned Clause Vessel Stability Additional Insured as respects P&I Terms and Conditions applicable to P&I: SP-38 Form Collision Clause including Tow & Extended Tower's Liability Collision Liability - P&I Extension Diving & Swimming Exclusion Food & Beverage Exclusion Health Hazard Exclusion Liability Limitation No Release to Tower Warranty P&I Crew Exclusion: Notwithstanding anything contained in the Protection and Indemnity Clauses herein to the contrary, it is understood and agreed that this Company shall not be liable for any loss, expense or claim to employees of the Assured, members of the crew, contractors or subcontractors Punitive/Exemplary Damages Exclusion Special Operations Exclusion NOTEPAD Adventure Environmental Inc. ADVEN-1 PAGE 3 INSURED'S NAME OP ID: GB Date 01/05/2026 Contractor's Equipment: Carrier - Great American Ins. Co. Policy No.: IMP53057820900 Policy Period: 01/26/2025 to 01/26/2026 - Owned Equipment $75,000 (as of 6/24/2025) - Leased/Rented Equipment any one item limit $200,000 - Leased/Rented Equipment all items limit $400,000 Inland Marine Coverage Part Declarations Page Commercial Inland Marine Conditions; Contractor's Equipment Declarations Scheduled Form; Contractor's Equipment Scheduled Coverage Form Contractor's Equipment Equipment Leased or Rented From Others Coverage Florida Changes - Warranties; Florida Changes - Loss Payment Crane Exclusion Endorsement; Contractor's Equipment Existing Fire Exclusion; Blanket Loss Payable Endorsement; Marijuana Exclusion Eff.6/6/25 Remove 2020 Tandano Crane Eff.6/24/25 Add 2003 Kobelco SK160LC Excavator valued at $30,000 Eff.6/24/25 Add 2017 Caterpillar 259D Compact Loader valued at $45,000 M.E.L. -Maritime Employers Liability Coverage Form -Transportation, Wages, Maintenance & Cure -Notice of Cancellation: 30 days (except 10 days of nonpayment of premium) -Death on the High Seas Clause -In Rem Liability -Blanket Waiver of Subrogation -Cancellation: 30 days notice (10 days for non -pay) to First Named Insured This certificate of insurance neither affirmatively nor negatively alters, amends, or extends the coverage afforded by Policy(ies) issued by the Insurer(s) listed on this certificate. CERTIFICATE OF LIABILITY INSURANCE Date 12/8/2025 Producer: Plymouth Insurance Agency This Certificate is issued as a matter of information only and confers no 2739 U.S. Highway 19 N. Holiday, FL 34691 rights upon the Certificate Holder. This Certificate does not amend, extend or alter the coverage afforded by the policies below. 1 Insurers Affording Coverage NAIC # (727) 938-5562 Insured: South East Personnel Leasing, Inc. & Subsidiaries 2739 U.S. Highway 19 N. Holiday, FL 34691 Insurer A: Lion Insurance Company 11075 InsurerB: InsurerC: Insurer D: Insurer E: Coverages The policies of insurance listed below have been issued to the insured named above for the policy period indicated. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions, and conditions of such policies. Aggregate limits shown may have been reduced by paid claims. INSR LTR ADDL INSRD Type of Insurance Policy Number Policy Effective Date Policy Expiration Date Limits (MM/DD/YY) (MM/DD/YY) GENERAL LIABILITY Each Occurrence Commercial General Liability Claims Made ❑ Occur Damage to rented premises (EA occurrence) Med Exp $ Personal Adv Injury $ General aggregate limit applies per: Policy ❑ Project ❑ LOC General Aggregate $ Products -Comp/Op Agg $ AUTOMOBILE LIABILITY Any Auto All Owned Autos APPRO gY 6K T -- Combined Single Limit (EA Accident) $ Bodily (Per Person) Scheduled Autos Hired Autos gA"V"I;,.W..,,..,...,.....1.2:26 WA -_.-...-..----------..----- WA_ __ Bodily Injury (Per Accident) Non -Owned Autos Property Damage (Per Accident) EXCESS/UMBRELLA LIABILITY Each Occurrence Occur ❑ Claims Made Aggregate Deductible A Workers Compensation and Employers' Liability WC 71949 01/01/2026 01/01/2027 X I WC Statu- tory Limits OTH- ER E.L. Each Accident $1,000,000 Any proprietor/partner/executive officer/member E.L. Disease - Ea Employee $1,000,000 excluded? NO If Yes, describe under special provisions below. E.L. Disease -Policy Limits $1,000,000 Other Lion Insurance Company is A.M. Best Company rated A (Excellent). AMB # 12616 Descriptions of Operations/Locations/Vehicles/Exclusions added by Endorsement/Special Provisions: Client ID: 80-65-323 Coverage only applies to active employee(s) of South East Personnel Leasing, Inc. & Subsidiaries that are leased to the following "Client Company": Adventure Environmental, Inc. Coverage only applies to injuries incurred by South East Personnel Leasing, Inc. & Subsidiaries active employee(s) , while working in: FL. Coverage does not apply to statutory employee(s) or independent contractor(s) of the Client Company or any other entity. A list of the active employee(s) leased to the Client Company can be obtained by emailing a request to certificates@Iioninsurancecompany.com Project Name: ROCK HARBOR BREAKWATER REPAIR SEAWEED BARRIER SYSTEM WATER QUALITY IMPROVEMENT INCLUDES USL&H. WAIVER OF SUBROGATION APPLIES IN FAVOR OF MONROE COUNTY BOARD OF COUNTY COMMISSIONERS. ISSUE 12-02-25 (PH) Begin Date: 3115/2010 CERTIFICATE HOLDER CANCELLATION MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Should any of the above described policies be cancelled before the expiration date thereof, the issuing insurer will endeavor to mail 30 days written notice to the certificate holder named to the left, but failure to do so shall impose no obligation or liability of any kind upon the insurer, its agents or representatives. h may/ 1100 SIMONTON STREET KEY WEST, FL 3304061-), WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE WC 00 03 13 POLICY (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule MONROE COUNTY BOARD OF COUNTY COMMISSIONERS 1100 SIMONTON STREET KEY WEST, FL 33040 Endorsement This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Insured: South East Personnel Leasing, Inc. Insurance Company: Lion Insurance Co. Countersigned by:�-�-✓ Policy #: WC 71949 Effective: 01/01/2026 - 01/01/2027 Client: Adventure Environmental, Inc. WC 00 03 13 (Ed. 4-84) © 1983 National Council on Compensation Insurance.