03rd Change Order 10/30/2003
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MEMORANDUM
TO:
Board of County Commissioners
From:
James L. Roberts
County Administrator
Date:
October 27, 2003
RE:
Change Orders
Attached is a proposed change order for D.L. Porter Constructors, Inc. for
Renovation of Old Mariners Hospital for approval.
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on Thursday, October 30,
2003.
.~J
p ~
.Tames L. Roberts
County Administrator
MONROE COUNTY CONSTRUCTION
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Renovation of the Old Mariners Hospital
CHANGE ORDER NO:
3
Total Previous Change Orders
Current Change Order
Original Contract Amount
Revised Contract Amount
Change in Contract time
$11.720,00
$28.349.40
$2.829.600,00
$2,869,669.40
33 days
Detailed description of change order and justification:
1, Liqhtweiqht concrete fill: The liqhtweiqht concrete fill used to level the roof deck where an addition was
previously constructed is not compatible with the roof system and will void the roofinq manufacturer's
warranty unless it is removed, The cost will be $21.030.00,
2, Roof Parapets: The roof parapets were discovered to be hollow and not anchored to the roof, If this is
not corrected there is a possibility of failure, The cost to correct this is $7.319.40,
The contractor has requested 33 days extension for this additional work,
Total for Chanqe Order:
$28.349.40
DIRECTOR OF PLANNING & C
ARCHITECT:
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Date
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Date
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COUNTY ENGINEER: Davi~~el, P.E. -
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DIRECTOR OF PUBLIC WORKS: (,. /V~ j/'~.
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COUNTY ADMINISTRATOR: ~~
James L. Roberts
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CMD007-l/3/97
iO,11/2003 10:50 FAX 305 296 2727
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BENDER & ASSOCIATES
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@OOl/013
BENDER & ASSOCIATES, ARCHITECTS, P.A.
410 ANGELA STREET . KEy WEST, FL 33040
tel: 305-296-1347
fax: 305-296-2727
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HP Fax Series 900
Plain Paper Fax/Copier
Fax History Report for
James L Roberts Co Admin
305-292-4544
Oct 282003 12: 16pm
Last Fax
Date Time ~ Identification Duration Pages Result
Oct 28 12:09pm Sent SPEHAR 0:44 2 OK
Oct 28 12: Wpm Sent NEUGENT 1:11 2 OK
Oct 28 12: 12pm Sent McCOY 1:23 2 OK
Oct 28 12: 14pm Sent NELSON 0:45 2 OK
Oct 28 12:15pm Sent RICE 0:44 2 OK
Result:
OK - black and white fax
10/11/2003
10:50
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296
2727
BENDER & ASSOCIATES
~~
f41002/01:
October 10, 2003
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Mr, Don Miner
Monroe County
1100 Simonton Street
Key West, FL 33040
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Re: Mariner's Change Order Request #4 - Proposal Request No, 9,
Dear Don:
As you are aware, we have some unforseen conditions with the roof that must be addressed, ::.nd
work is virtually at a standstill, until completed, The issues are:
1, The existence of lightweight concrete fill on the roof deck that is not compatible with
specified roof.
2. The discovery that parapets are hollow and not anchored to the roof deck.
The lightweight fill was used to level the deck where an addition was constructed previously,
This fill is not compatible with the roof system and wiII void the roofing manufacturer's
warranty unless it is removed, Because this area is lower than adj acent decks by about 2", nE'r\'
lightweight concrete must be installed to bring it to level prior to installing the specified
lightweight insulating concrete. As work progressed, it was discovered that the parapets wer:
constructed of hollow block and other than mortar, were not secured to the deck. This condi1ion
poses a risk during a hurricane because the parapet could be punctured or otherwise fail.
Removing the parapet and pouring to the roof edge with the new lightweight insulating conel.;te
is the least expensive option available for correcting the problems, as identified in Proposal '~_'~""',
Request No.9. Costs for this work have been obtained and verified, as follows: fi l..---'--. ',<<>.",
1, Remove non compatible lightweight concrete and bring to level $22,040 00 1.- I I!J~O. -- I
2, Modify roofin accordance with Proposal Request No, 9, ~ ~ "1-J?IQ. 4~
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Total $29,450.61 ',~"",~" )
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1101\llget,Slr~cl
KeyWe;I. Florid2 330~O
TelephQlle(305) 29G-1347
fo'ac)imjj9(30S:296 ?7'/~7
J.r.' / C r { d (I, L I ~ C Ii 5 '3 (1 ,i C 0 17 2 (;' ~' -.:;'
10/11 /200,) 10: 51 FAX 305 296 2727
BENDER & ASSOCIATES
4Z]003/013
IVlr. Don l'vliner
Page 2
October 10, 2003
I recommend approval based on the following:
1. These were unforseen conditions and could not have been determined prior to demolir. ion.
2. The pricing has been determined to be fair.
3. The work is required to allow the project to proceed.
4. The contractor has requested three days for Item No.2 and 30 days for Item No.1, TIle
contractor requested compensation for general conditions associated with the 30 days Ibr
Item No.1, but no costs for the three days in Item No.2. I have not allowed costs for
general conditions, and the above costs are fOT construction only. I think the 33 day
extension is appropriate and recommend this time extension,
As always, this is my recommendation and you may choose to accept it, modifY it, or not aCCl :pt
it. If you choose not to accept it, the project will be delayed beyond the 33 days requested as
work will stop. Item No, 1 is absolutely required and work will stop unless it is executed.
However, you could choose not to modifY parapets and save $7,410.61. If you modifY my
recommendations by not executing Item No.2, then I am advising you of the possibility of
failure, and I cannot accept any responsibility or blame for Monroe Connty's failure to execu11~
my recommendation.
Please call if you have any questions.
Sincerely,
~"C{.---,-:t:.~;,:;)
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Bert L. Bender, Architect
BLB:swm
cc: Gary Loer, Steve Kanthack, Kevin Groner, D.L. Porter
Bill Sprague, Sheriffs Office Construction Manager
Jenny Bell Thompson, Sheriffs Office
Don Miner, Carl Cormier, Monroe County Construction Management
Patrick Schlafly, Me Public Works
Bill Speer, Facilities manager, DOH
Mark Keister
Attachments: 10 pages
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10/11/2003 10:51 FAX 305296 27~
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BENDER & ASSOCIATES
DL PORTER
@ 004/01
p4GE 811
D. L. PORTER CONSTRUCTORS, INC.
6574 PALMER PARK CIRCl..E. SAAAsorA. Fl3423a
941-929-9400 f:AX 941~9500
-
TO; Bert Bender
Sender & AssOCiates
VlA FACIMIlE @ (3J5) 2S&-'l727
FROM: Steve Kanihack
DA It: October 9, 2003
RE: Old Mariners Hospital Renovation
Suggested roar parapet revision 10101103
Bert
Allachec! at>! the aJ&ls inllO/ved b Il!move the eJrisIing Pa-apets. insIaIligl1fl<rejght cotlC:rele 10 rrJOf erlllI "
replace gable Witb hip and add ~ and ~ !l:llhe PI'OJlosert aIllas.
Cc Bill Sprague 3CJ5..797-8676
Don Miner 305- 295-4321
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10/11/ 2003 r;.J-~O: ~~. ..lr..n:fl. vV"Sq.1~L::'',j'j500
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PR.G1POSAL
REQUEST
RRN1)R~ & ASSOCIATES
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DL PORTER
@005/013
!::>AGE 02/12
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FILE COpy
liRCHll'Ecr
CONTRAcro
RECEIVED
oct 0 s 2003
PROJECT: Old Marinet8s . .~_
(Nt'mIe tlJ'Id ~..#) SO llighpoim R.ca4 Portet Constr1JC:'nn. UK,.
Plaatation Key~ FL
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OWNER,: Monroe CoWrty
(Name and at:/df-B$s) 1100 Simonton Street~
Key W=, FL33040
Monroe County Sheriff
5525 College Road
Key We~ FL 33040
CONTRACTO~ D.L Porter Co.nstructo~ Ine.
(Natfte tst.d DtkIress) 6574 Pahner Park Circle
Sarasota, FL 34238
DATE .OF ISSUANCE: OCtober' 1" 2ix1 :i' "
. CONTRACT FOR: ,'Co~ct.iotr
: i
CONTRACT DATED~ March 19, 200: I
ARCFU'rECT'S PROJECT NO. 0102
ARCHlT.BcT: B~ &: Associates Arct !Iiitects~ p.a..
(j(awre DJf4 r/d4rets) 410 A.tJgela Stn:et
Key West~ FL 33040
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ft """ been de~ - _f~ ..... holl'''''1IIld _ adequareIY _ 10 the roof ~ ilriclDg 10
- all ~. num the buiIdi>g aDd iumaD ......, ~ ;D.,,~ _10 the roofedge "" sIJown .in
>etail 5 on Sheet A14. Whcr. the roofplan shows a ga&/e I:OIIdition 10. ~ 1iIm:riog into a p "."l!pet. the
oodition ..;n """-10 a hip, So tlIItlOOfafgeo wiIlbelew1. o..u..s aDd doWJlSpouts will be ~ at.:U ""'~
:iges.
;tachn,""dts:
'-'I aft4dre4 ~ tMt &llppo11 dssc:rlpdrm)
s.tie
~QUESTED BY:
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r Bert Bend_, ArrJm-ect
(PHnted "'aMe a,J' h"tk)
" ,,"~. Groner, D..L. Porta
B . 5~~~~M~
1e:nny ae.n Th~ Sherttrll 0:fJi(%
Don ~Ulet" Cat] Cor-nner, Mcnroc County Ccostrnaioo Managt'mt:nt
~ Sdtlatly. Me P\mlic Works
Bill Speer. FllCiIities Manager, DoR
Mark ~
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BENDER & ASSOCIATES
DL PORTER
!4J006/013
I:JAGE fJ3/ e
CHANGE ORDER
REQUEST
A i,CIifIEcT
01 t'NER
J:nLD
PROJECT: Plantation Key Sheri1Ps Substation
(Nanore and ~S8) Old Mariner's Hospita.l Building
so High Point Rd.
Plantation Key, FL 33073
CHANGE ORDER REQUEST NO.: Fout' {5)
DATE OF ISSUANCE: 10/6103
OWNER: Monroe County Boatd ofComny ~ssionets
(N~ and atldrus) 500 Whitehead St.
KeyWest~ Ft 33040
CONTRAcr FOR: DanoIition and New a It~
TO AROHlEcr: Bmdcr and.Associates~ P.A,
(Nai,,~ and orlJrw!L~ 410 Angcla. St.
Key West, FL 33040
CONTRAcrDAlED: M.arcb 19,2003
ARCHITECT'S PROJECT NO.:
CONTRACTOR D.L. Porter ~ [;llC.
~ t11td ~ 6574 Palmer Park Ci~dl:
Sarasota, FL 34238
w. hen:in - .Iwl/ll'S in the c.n.n.a Sum and Comra.t Time fur I'.........,d __ .. "'" c.n.n.aDocom.; ,,. d=nbod
herem.
THIS IS NO']' A CHANGn ORDER OR A.UTHoRIZATION lO.PlWcElIDWl"rl{ me WORXDEScR1BEDm mrs~.
Description;
(7nsel't a .,."..,'ttren de..'tCrlprion of rJ.~ _rlc aHd iutification)
d:lt:-
$6,6S4.00
1t~.~ - $ 66:i,iJO ~J<:-
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$'1,41( ,(,1 '
4f; =t.?JICf. 40
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to additiooal !'Olliing - In ftmc>ve .ricket, add hip ami """,U.1I. _ng ..ad Iighl10eight
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(,ft 1dtoched dDatmf!Tlts tMr 81ipprm tlelfCriplicm)
~ Porter Work; ~ dated Ionlfn
:QUESTED BY;
. Porter Constructors, Inc, ~ ~ Pnriec1 ManaPErI Garv !.ocr ~
nature)Sr?Ve- KtJnthcrcl.-, P1'Oject Manager (Primed name ond tWe)
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10/11/2003 10:52 FAX 305 296 2727
BENDER & ASSOCIATES
@008/01
D.L. PORTER CONSTRUCTORS, INC.
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October 1) 2003
VIA F ACSIMlLB (305) 296-2727
Bert Bender
Bender & Associates
410 Angela St.
Key West, FL 33040
RE: Old Mariner.s Hospital- Plantation Key Sherif.rs Substation
Additional Lightweight Roofing
Dear Bert:
The cost to remove the existing lightweight and replace
be 30 days and the general condition costs have been adj
As discussed in the past We have encountered a condition which requires us to rl :move
approximately 125 sql.UU'eS of existing lightweight concrete. After doing so, we will DI ;!~ ~
.replace same with the 1i twei have submitted to ed level the roof j,(l the
designed application can be made. It has become oecessazy to stop the interior frami ;;;g-;;
CliScUSse4 Que 10 the oWly ~ect:ion of the existing roof and a . g thl, i roof dfP
loading, fiaming and the above lightweight concrete. . -. 0 rl/')-
Z 'I ~-C.cJu-J
e IOE :; will .
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-Respectfully.
Steve Kanthack
Project Manager
Ll/Ico. ~.,
D-L. PORTER CONSTRUCTORS.. INC. / I L/
I NG6fZPcJ2A-TY (.~N
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Enclosures
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_____._1'.
cc: Don Miner
Bill Sprague
Gary Loer
Kevin Groner
6574 Palmer Park Circle · Sarasota. Florida 34238 0 (941) 929-9400 ... Fax (941) 929-95ii ;;;
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10/11/2003 10:52 FAX 305 296 2727
BENDER & ASSOCIATES
@009/01'
CHANGE ORDER
REQUEST
, l~i~CHITECT
;)WNER
HELD
PROJECT: Plantation Key Sherifr~ Substation
(Name and addf1!.ts) Old Mariner's Hospital Building
so High Point Rd.
Platltltion Key, FL 33013
CHANGE ORDER REQUEST NO.: Fou:" (4)
DATE OF ISSUANCE: 1011/03
OWNER: Monroe County Board of County (".ntntnissio.ners
(Name and r;l~) 500 Whitehead St.
Key West. FL 33040
CONTRACT FOR: DemcWtion and 1\few Coostruction
CONTRACT DATED: March 19. 2003
ARCHlTECT'S PROJECfNO.:
TO ARCHITECT: Bender and Associates. P.A.
(NQnU: and address) 410 Angela St.
KeyWe~ FL 33040
CONTRAC'IOR: D.L. Porter Const:ructt Jr;s. Inc.
(Nonltl aM ~) 6574 Palmer Park Ci '(=Ie
Sa.tasotB. FL 342311
We heRin request changes in the ContJ::act Sumlmd Co1l1~ Time for PJVPOae4lltodific:ati.ons to the,ContIaCt l)()o IIl1en.ts described
herein.
THIS IS NOT A CHANGE ORDER OR A'OnIORlZATION 10 PRt'r!I?Pn WIIH T.HE WOR:K DESCRlBEDIN TInS REQUJ !~rr.
A1:tachme::nts:
(List Q/J4<:ma docNm6rJt!I that .supPOrt ~cd.ption)
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Desc:riptiQn:
(Inszert (;f written dexription of ~CY:Ititm)
~~~-:
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. . on .' (3 days) ~ GclST'S oe.. .1"-1 IE:
GC wst; fiJr genaal Conditions lost (30 days) - OE;n..' . --:;
Tot8l C'baoge Ordtt Con t i 00 s-z:> _
au lIdditiona12" af1.ightweigh1conarete. ~ :?O,020.00 I
at:. · 4.. ~,;L020.00 t>fO
<r ~ :~Z.04().OO I
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T Jnun:.r Rocfiag Services, CO #1 dated 9126103
DL Porter F~ dated 101l/03
REQUESTED BY:
:~~;:Z:hack IToject Manaeerl GatYL= Pro<ident
(S~"gnaa.Jre)Steve Kam/'lDck, Proje.ct Manager (P'ril'lreri r,anw '-lIld titft:)
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BENDER & ASSOCIATES
@010/01,
P.
CHANGEORDERREaUEST
To; DL Porter ConstructQfS, Inc. Project~ Old Mariners BlJilding Chqmre --a:-der
... ...... . Gary Loer Ptanlaliol1 Key, FL
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- ",..Job.A,0316
Sl./bcontraet # 03160-04
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From: Laumar RObfing -SYc'lO.loc:" .._, Via: Fax
BOO SW 21 st TehQce
Ft. L/luderdale, Fl 33312 Con~ DQ;
;
:
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I!r:
In; 912f
if,,: 6/16
Description of Wack:
Fer Jabar and rnafer'ials: to remO\11;l the e)(lstlng lightweight Concrete install all additional 2'" ot Iightw~igtIt cam :rete,
Ughtweighf Coocrefe
MaJeriaJ $ 6,800.DC
Labor $ 1,600.0D
Labor $ B,O .00
q-tra Dumpsters $ 1.80 00
Subtolaf $18.20 00
10o/qc()v~mea(l~&f1!Q(jm $ 1,82 . 0
lolai $20,020.
---
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Services, 1m
OL Porter Gonstructoffi, Inc,
By:- Dan Colon. Project Manager
Date: !ld~ J.
By:
Date~
(J~ /
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10/11/2003 10:53 FAX 305 296 2727
~
BENDER & ASSOCIATES
h J P()RTE:C f"r"'\II.'STRI J,..,.-r_,....,..... .N.....
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G574 PAlMER PARI( CIRCLE, SARASOTA, FL 34~
941-92S-S400 FAX 941-a29-9500
TO: Bert Bender
Bender & Associates
VIA FAG/MILE @ (3JS) 295-27Zl
rROM: Steve Karrthack
DATE: October 1 J 2003
,Re; Old Mariners Hospitaf Renovation
Suggested Site Revision 4123/03
fp Letter I Tran~lDitta'
Bert
Below is a breakdown of General Condition COS1s fur Change Order ReqU~ "7.
SUP~on ~
GaslOil
Food Allowance
Lodging
T o8et
Utilities
Phone
Travel
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10/11/2003 10:53 FAX 305 296 2727
PROPOSAL
REQUEST
o
.:
AlA Document G709
BENDER & ASSOCIATES
FILE COpy
l4J012/01.
AI: CHITECT
:~ONTRACTOI
FIELD
PROJECT: Old Mariner's
(Name and address) 50 Highpoint Road
Plantation Key, FL
PROPOSAL REQUEST NO.: Nine (9)
DATE OF ISSUANCE: October I, 200: I
O~ER: MomoeCounty
(Name and address) 1100 Simonton Street,
Key West, FL 33040
Monroe County Sheriff
5525 College Road
Key West, FL 33040
CONTRACT FOR: Construction
CONTRACT DATED: March 19, 200:1
ARCIDTECT'S PROJECT NO. 0102
CONTRACTOR: D.L. Porter Constructors, Inc.
(Name and address) 6574 Palmer Park Circle
Sarasota, FL 34238
ARCIDTECT: Bender & Associates Ar :Jutects, p.a.
(Name and address) 410 Angela Street
Key West, FL 33040
Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modificatiom to the Contract
Documents desCribed herein. Submit proposal within (5) Five days, or notifY the Architect in writing ofthe date on whi, 11 you anticipate
submitting your proposal.
THIS IS NOT A CHANGE ORDER, A CONSlRUCTION CHANGE DlRECTIVE OR A DIRECITON TO PROCEED WITH THE we RK DESCRIBED
IN THE PROPOSED MODIFICATIONS.
Description;
(Insert a written description of the work)
It has been determined that roof parapets are hollow and not adequately secured to the roof Pro" ide pricing to
remove all parapets from the building and install new lightweight insulating concrete to the roof edg i: as shown in
Detail 5 on Sheet A14. Where the roofplan shows a gable condition for lightweight forming into ,l parapet, the
condition will change to a hip, so that roof edges will be leveL Gutters and downspouts will be required i1t all building
edges.
Attachments:
(List attached documents that support description)
None
REQUESTED BY:
~~~
(Signature)
------------
~
Bert Bender. Architect
(Printed name and Litle)
cc:
Gary Loer, Steve Kanthack, Kevin Groner, D,L. Porter
Bill Sprague, Sheriffs Office Construction Manager
Jenny Bell Thompson, Sheriff's Office
Don Miner, Carl Cormier, Monroe County Construction Management
Patrick Schlafly, MC Public Works
Bill Speer, Facilities Manager, DOH
Mark Keister
~."~.'. =~ ,-
~~
/
10/11/2003 10:54 FAX 305 296 2727
BENDER & ASSOCIATES
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C)2t6< 10/7/03 limO" 10:02' 18 AM
19JUUl/UUl:
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Page ! of 2
(~tl
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T. J. Marano
19321 Royal Bil"kdale Dr-.
Miami, FL 33015
~
,
III
305 829~3245 tjmarano@bellsou~l1.net
~o: Bender Bert
Fax Number: 3052962727
:ompany : Bender & Associates Architects
Date: 10/7/03
rom: T. J. Marano
Fax Number: 1-305~8293845
:ompany : lCS, !ne,
Pages including co\'er page: 2
lbject: FW: Old Mariners
..~
lmments:
~rt:
H"ached is the Jetter to LaulTlar Roofing you requested reference our inspectio ') of the
VIe on this project. Lautnclr intends to use JM Dynabase as the temporary roc:,j:. That
,wld also be acceptable.
d
5 829-3245
~e call jf you have any questions. m*' UAH tJFACTVfi!lslle ~
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. OCT-e7-e:3 eJS: 58 AM
..............
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October 2. 2003
Mr. Can Colon
laumar Roofing ServIces, Inc.
800 SW 21st Terrace
Ft Lauderdale, FL 33312
TEL: (9S4) 321.8335
FAX: (954) 321-8308
AE: Old Mariners Hospital RenovBtlons
Sip/ast Job No. 26317
Dear Mr, Colon:
During the job slle Inspection on September 18, 2003, J noled that a port/on of lhe eld IIffng
lightweight concrete sUbs Irate hag been torn oR' down to the concreta deck. This we.
necessary because the eXisting roof was mopped direetly to the lightweight concrete. orne
remaInder or fhe rightwelght concrete will also have to be remo\rsd because or this
condition. Tho elevation of the surroundIng deck areas Is hIgher than the sectIon whE1I'(~
the lightweIght concrete was removed. NVS lightweIght Insulating Conerete wfll be
poured over both aress. The dIfference In elevation can be mado up by Installing tnlci :nr
ISY9ra of , nsUfperm Insu/sUoll on the lower deck Bress, A temporary roof """ need to I".
applied over arr of the concrete deck areas prior to the Instalfatlon of the NVS system.
Prime tho concrete deck and Inslall Bither two plies of Type IV fiberglae. felt or one plJ' ,~f
Irex 30 applied In hoe asphalt.
If YOU have any questIons, please carl me at (800) 922-8800, ext 3SS.
Sincerely,
~~
John Blesnecker
District TechnIcal Manager
JB:JH:sW
C: Ted Marano, Allied Sales and SUpplies
Eric McKenZie, SlplasVlcopal
Sll?ln~t
1000 e. nochollo O/lId,
Irvll'n. rl:flC$:~ i'f,/OQ2 I~A
I~ 489 ODG 2200
rFV. 1\~)9 98Fl "PO!'!
Toll Frea 1 8DO 922 8800
WWw.t;IIJII:l~1.cDm
Cant
rma t i on Repa r t - Memo r y
Send
Date & Time: Oct-14-2003 15:38
Tei iine +3052954321
Machine 10 : MONROE COUNTY ENGINERING
Job number
429
Date & Time
Oct-14 15:36
To
92962727
Number of pages
005
Start time
Oct-14 15:36
End time
Oct-14 15:38
Pages sent
005
Status
OK
~O/1~/2003 ~O~SO FA~ 30S 296 27Z7
Job number : 429
*** SEND SUCCESSFUL ***
BENDER & ASSOCIATES
~
19JoO~/O~3
-B--E-^'XJLi:-R &: ~s.s~C:.L4:r.E:S, -A.RC.:EIITECTS, P..A_
4~0 AN'G;ELA STREET _ -K:E'Y VVEST, FL 33040
'teE: 305-296-~347 ",~,r,:':~::.:,'~, ~'{-";'i:i'r-
fax:= 305-296-2727 '';'-'':':~]f,,{f~'''t-.o<\' ,,"'.-I~'J.\<.E"':J::~,Il-
F A-X TRAN"SlVrTrT AL
OCT ~t /~ "003
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