02nd Change Order 10/30/2003
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MEMORANDUM
TO:
Board of County Commissioners
From:
James L. Roberts
County Administrator
Date:
October 27, 2003
RE:
Change Orders
Attached is a proposed change order for D.L. Porter Constructors, Inc. for
Renovation of Old Mariners Hospital for approval.
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Administrator intends to approve this change order on Thursday, October 30,
2003.
~Jl
James L. Roberts
County Administrator
MONROE COUNTY CONSTRUCTION
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Renovation of the Old Mariners Hospital
CHANGE ORDER NO:
2
Total Previous Change Orders
Current Change Order
Original Contract Amount
Revised Contract Amount
Change in Contract time
$15.800.00
($4.080.00)
$2.829.600.00
$2.841.320.00
-0-
Detailed description of change order and justification:
Provide additional telephone/data ports and electrical as shown on revised electrical paqes E2. E7 and
E8. dated 6/18/03. This work is not necessarily limited to: Roll Call. Room 110: Captain's Office, Room
124; Records. Room 139; and the Community Conference. Room 301.
1. Accept DL Porter's proposed credits as outlined in his letter dated July 31st. 2003:
A. Allow use of 25 qauqe metal studs at interior in lieu of 20 qauqe:
B. Allow use of 5/8" Type X drywall in lieu of 5/8" Type C:
C. Allow use of standard drvwall tape in lieu of fiberqlass tape:
D. Allow use of 90 deqree corner bead in lieu of "round":
($2,700.00)
($1 ,600.00)
($ 370.00)
($3.800.00)
Total of accepted credit:
2. Add for current chanqe order - telephone/data port and electric:
3.
($8.470.00)
$4,390.00
ARCHITECT:
B
CONTRACTOR:
D. L.
DIRECTOR OF PLANNING & CON
COUNTY ENGINEER:
David . oppel, P.E.
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Pee I ell.. vl()
DIRECTOR OF PUBLIC WORKS:
D:nl Pierce . _ r)
COUNTY ADMINISTRATOR: --------2. ~ ~
James L. Roberts
CMD007 -1/3/97
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Date
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Date
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Date
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Date
HP Fax Series 900
Plain Paper Fax/Copier
Fax History Report for
James L Roberts Co Admin
305-292-4544
Oct 28 2003 12:07pm
Last Fax
Date Time
~
Oct 28 11:58am Sent
Oct 28 11:59am Sent
Oct 28 12:01pm Sent
Oct 28 12:04pm Sent
Oct 28 12:06pm Sent
Identification
Duration Pages Result
0:45 2 OK
1:13 2 OK
1:24 2 OK
0:46 2 OK
0:59 2 OK
SPEHAR
NEUGENT
McCOY
RICE
NELSON
Result:
OK - black and white fax
PROPOSAL
REQUEST
ALA Document G 709
. PROJECT: Old Mariner's
(Name and address) 50 Highpoint Road
Plantation Key, FL
B.~\\ Sf~l.l4' 0
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1)
ARCfflTECT
CONTRACTOR
FIELD
o
o
o
PROPOSAL REQUEST NO.: Four (4)
DATE OF ISSUANCE: July 18, 2003
CONTRACT FOR: Construction
OWNER:
(Name and address)
Monroe County
1100 Simonton Street,
Key West, FL 33040
CONTRACT DATED: March 19,2003
ARCIDTECT'S PROJECT NO. 0102
Monroe County Sheriff
5525 College Road
Key West, FL 33040
CONTRACTOR: D.L. Porter Constructors, Inc.
(Name and address) 6574 Palmer Park Circle
Sarasota, FL 34238
ARCIDTECT: Bender & Associates Architects, p.a.
(Name and address) 410 Angela Street
Key West, FL 33040
Please submit an itemized proposal for changes in the Contract Sum and Contract Time for proposed modifications to the Contract
Docwnents described herein. Submit proposal within (5) Five days, or notifY the Architect in writing of the date on which you anticipate
submitting your proposal. I']
THIS IS NOT A CHANGE ORDER, A CONSTRUCTION CHANGE DIRECTIVE OR A DIRECfION TO PROCEED WfnI THE WORK
~f)ESCRIBED IN TIlE PROPOSED MODIFICATIONS.
bescription:
(Insert a written description of the work)
Provide pricing for additional telephone data and electrical outlets as shown on Sheet E2, revised 6/18/03 and
associated panel schedule and load revisions shown on Sheets E7 and E8.
The work includes, but is not necessarily limited to: Roll Call, Room 110; Captain's Office, Room 124; Records,
Room 139; the Community Conference, Room 301
Attachments:
(List attached documents that support description)
Sheet E2 Revision 1 06/18/03
Sheet E7 Revision 1 06/18/03 Panel Schedules
Sheet E8 Revision 1 06/18/03 Load Calcs
REZ~d~
.}ignature)
Matthew Stratton, Architect
(Printed name and title)
L'L t-UI~ I 1::..0-:
PAGE 01/0
.
D. L. PORTER CONSTRUCTORS, INC.
6574 PALMER PARK CIRCLE, SARASOTA. FL 34238
941..929-9400 FAX 941,929~9500
,~~.,... ~.-~.~-~;, -;~-
TO: Bert Bender ~ Bender & Associates
VIA FACIMILE: (305) 296..2127
PAGes INCLUDED: Two(~
FROM: Gary Leer
DATE: Juiy 31 , 2003
RE: Old Mariners Hospital Renovation ~ Suggested Savings
Bert:
Fax letter Uransmitt!l
~ .
7
As I indicated to you yesterday I have a few thoughts fn mind, which may help the project monetanly.
$Qme or all of these sugges1ed savings could help off-set the potentia' cost in changing the window
specification or quantity to be replaced. I offer the fonowing for yOur reView;
1. ..-Should you decide to allow our the fi'aming subcontractor to use 25 gauge metal ;/1';eu of the 20
6 fc.- V"" gauge metal specified for the partitions, bulkheads & drop ceilings you would be aflowed.a credit of
{~ <$ 2,700.00>. Deduct 'We believe 8 short pieces of X" metal ang'e are needed to support the
ends of the 7' wall~.1 p-timJlrily in areas of rooms #158 - 162", the cost for these kems are included
in the deduct
c!:'. t=- 2;.- Should YQ4 ~lIow the Y~e of 5/8" type .X" drywall (most commonly USed) in lieu of the 51B" type "e"
V specified you would be allowed a credit of <$1,600.00>. Deduct
c::> 3 Should you allow ihe L.lSe of standaro drywall tape in lieu of the fiberglass tape specified you would
t<=-,;7 be given a credit of <$370.00>. Deduct
.y Should you accept the use of90degree.gatva'1izedc.nmemead (mom. commonly used) infieu of
~ JC. the Gordon Trim Series 100 Outside Comers, Part No. 120-90 (round) you would be given a credff
of <$3800.00>. Oeduct
5. Should you accept a fevel4 finish wI a light orange peel texture in lieu of the levelS finish specified
~o ~ you would be given a credit of <$2,$0(1.00> Deduct
-==-
These potential credits if aJl accepted WQuld give you $10,970.00 to use for either changing the window
specification or for other change order related issues, which could potentially come up in the future. I don't
believe any of the suggested changes will adversely affect the final product Please advise as soon as
possible.
R~,
D.L. P _ Construdors, Inc.
G ry . Loer
President
T6'lAL ~~f3c.e=-
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$6,470 ~
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August 25, 2003
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pa.
Mr. Don Miner
Monroe County Construction Management
The Historic Gato Cigar Factory
11 00 Simonton Street
Key West, FL 33040
:~l1en4er &.Associat~(
"A R CHIT TEe T S
RE: Old Mariner's, Proposal Request #4/Change Order Request #3
Dear Don,
Attached is Change Order Request #3 from D.L. Porter for additional data ports and receptacles
at the Sheriff's office. I have discussed this item with Bill Sprague. Following is my analysis and
recommendations.
1. This work was not previously included ill. the construction documents.
2. Following the start of construction, the Sheriff decided to increase their computer capacity in
this facility so that they could better serve the needs ofthe citizens of Monroe County in an
emergency.
3. The project when awarded was $580, 440 under budget with $340,440 of that coming from
the Sheriffs portion of construction funds.
4. The pricing has been determined to be fair.
5. The addition will benefit Monroe County, the Sheriffs personnel and County residents.
6. The Sheriffhas requested the change.
Based on all of the above, I recommend accepting this change order request.
The Contractor has previously offered a credit if we allow certain modifications to the documents.
The total acceptable credits are $8,470.00. Bill Sprague has suggested that this change order
request be applied against those credits. I agree with his suggestion and recommend that we
accept items 1 through 4 of Gary Loer's July 31, 2003 transmittal, copy attached, and apply the
remainder to windows. I recommend that the Contractor be allowed to select the windows for
replacement, based on repairing the worst windows first. The change order would be executed
as:
Contractor's proposed credits ........................ $8,470.00
C.O.R #3 ....................................... $4,390.00
Subtotal credit available for windows. . . . . . . . . . . . . . . . . . . $4,080.00
Amount applied to window replacement (approx. 6 units) ... $4,080.00
Total Contract Add/Deduct ........... . . . . . . . . . . . . . . . . -0-
Please call if you have any questions.
Sincerely,
~~ ----------
Bert 1. Bender, Architect
BLB/ddk
cc: Gary Loer, Kevin Groner, Bill Sprague
Carl Connier, Bill Spear, Jenny Bell Thompson
4] 0 Angela Street
KeyWest,Florida33040
Telephone(30S)296-1347
Facsimile(30S) 296-2727
F /0 rida Lice IIseAA C00202 2
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9419299500
DL FORTER
PAGE 01/[
CHANGE ORDER
REQUEST
.
ARCHITECT
OWNER
FIELD
PROJECT: Plantation Key Sheriff's Substation
(Address) Old Mariner's Hospital Building
50 High Point Rd.
Plantation Key, FL 33073
CHANGE ORDER REQUEST NO.: Three (3)
DATE OF ISSUANCE: August 21, 2003
CONTRACT FOR: Demolition and New Construction
OWNER: Monroe County Board of County Commissioners
(Name a.nd oddl'e.<:s) 500 Whitehead St. CONTRACT DATED: March 19" 2003
Key West. FL 33040
ARCIllTECT'S PROfficr NO.:
TO ARCHITECT: Bender and Associates, P .A. CONTRACTOR: D.L. Porter Constructors. Inc_
(Name and address) 410 Angela St (Name and adJl'e.,s) 6574 Palmer Park Circle
Key West, FL 33040 Sarasot~ FL 34238
We herein request chan,ges in. the Contract Suro and Cont:ra.a Time for proposed modifications to the Contt'aCt Documents described
herein.
TIllS IS NOT A CHANGE ORDER OR. AU1HORIZATION TO PROCEED WlTIJ: nm WORK DESCR1SEO IN TInS REQUEST. nus IS IN
RESPONSE TO PROPOSAL REQUEST #4.
Description:
(J'fVJert a written descriprion ofthlt ..,.,crk and clatmjllStificaJi(J~
~
~
A.dditional telephone & electrical work as indicated in RFP #4 (Subcon~t work only)
See FKE Change Order request dated 7/31/03 attIChed.
OIH & P 100.41
Bond 1.25%
Total. Requested (ADD)
9) 3,941.25
394.13
54.19
$ 4,389.57
No additional time is being requested for the work referred to herew.
Attaclunents:
(List ortached documen/s that supporl rkAC1'iption)
Elect:ric~ Inc. (FKE) change order request dated 7/3110.3
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DL PORTER
PAGE 132/(
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Change Order
July 31, 2003
To: D.L Porter Construdors,rnc.
6574 Palmer Park Circle
Sarasota, Florida 34238
Office:
Fax:
941-929-9400
941-929-9500
Attention; Steve Katchak
~
~
Florida Keys Electric1 Inc. now submits the following change order for the project
known as uOld Mariner's Hospital" in Plantation Key, Florida.
Florida Keys Ele(;tri~ has incl~ded the following items:
Q All labor, material, equipment and permit as per revised drawing E2. dated 6/18103
and associated panel schedules on drawing E7 and EB.
b Electrical outlet changes in the following rooms: Roll call room 110, Captains office
room 124, Records room 139, and conference room 301
Change Order Price: Three Thousand Nine Hundred forty One Dollars and
Twenty Five Cents f$3t941-2~1
Respectfully Submitted,
Florida Keys Electric. Inc.
l::~-.et 1/~~
Raymond Vazquez
President
57JO 1f'd Avenue - Key West. ~L 33040
Office: 305-296-4028 . Fax; 305-286-9283
E-mail: fke/ec@~ol.com
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June 2, 2003
Bender & Associates
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Mr. Don Miner
Monroe County Construction Management
The Historic Gato Cigar Factory
1100 Simonton Street
Key West, FL 33040
, MONROE COUNTY
I{;fmmTtUCTlON MANAGE:r\4tf~'!i.
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RE: Mariner's / Sheriff's Substation
Dear Don:
I met with Captain Jenny Bell Thompson on Thursday, May 29, 2003, to review our locations of
data/telephone outlets. Jenny has requested additional data/telephone outlets in the following
rooms:
Room No. Name Existing Add Total
110 Ro llcall 1 1 2
124 Captain 2 1 3
136 Civ. Det. Sgt. 1 1 2
139 Records 4 1 5
146 W orkroom/Conf 1 9 to 14 10 to 15
13 to 18
Jenny would like to use the conference, Room 146, as an Emergency Operations Center and
would like as many data outlets as possible. Also, each data port will require a duplex receptacle.
I will have our electrical engineer make this modification and issue the document for pricing and
subsequent construction.
Bert L. Bender, Architect
BLB:swm
cc: Gary Loer, Robert Blanchard, D. L. Porter
Bill Sprague, Sheriff's Office Construction Manager
Jenny Bell Thompson, Sheriff's Office
Stephanie Coffer, Monroe County Construction Management
Bill Harrington, Monroe County Construction Management
410 Angela Street
KeyWest, Florida33040
Telephone(305)296-1347
Facsimile(305)296-2727
FloridaLicenseAAC002022
Change Order Attachment per Ordinance No. 004-1999
. Change Order was not included in the original contract specifications. Yes X No 0
If Yes, explanation:
· Change Order was included in the original specifications. Yes 0 No X
If Yes, explanation of increase in price:
· Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes 0 No X
If Yes, explanation as to why it is not subject for a calling for bids:
· Project architect approves the change order. Yes X No 0
If no, explanation of why:
· Change Order is correcting an error or omission in design document. Yes DNo X
Should a claim under the applicable professional liability policy be made? Yes 0 No X
Explain: