2. 1st Amendment to Special Service Arrangement 08/20/2003DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE. August 27, 2003
TO: Fire Chief Clark Martin
Fire -Rescue Department
ATTN. • Susan Hover
FROM: Pamela G. Hanc�f Deputy Clerk
At the August 20, 2003, Board of County Commissioner's Meeting the Board granted
approval and authorized execution of the following:
Amendment to Key West Police Department 911 Center Agreement with Positron Public
Safety Systems, Corp. in order to reflect items not listed in original contract to allow full payment
of the goods and services provided, at a cost less than the maximum contracted amount, in the
amount of $104,935.14.
Amendment to Special Service Agreement with BellSouth Telecommunications, Inc. in
regards to maintenance of Emergency 9-1-1 (E911) equipment and associated software and
equipment, and adjustment in the total number of access lines.
Enclosed is a duplicate original of each of the above -mentioned for your handling. Should
you have any questions please do not hesitate to contact this office.
cc: County Administrator w/o documents
County Attorney
Finance
File,/
Amendment to Aereement
This agreement is between Monroe County, a political subdivision of the State of Florida
(hereafter County) and BellSouth Telecommunications, Inc., a Georgia corporation d/b/a
BellSouth (hereafter BellSouth).
WHEREAS, the parties entered into a Special Service Arrangement Agreement,
designated SF98-1910-03, on April 14, 1999 (Special Service Agreement), with an 84 month
term; and
WHEREAS, the Special Service Agreement provides for the installation and maintenance
by BellSouth of E911 equipment and associated software and equipment; and
WHEREAS, County entered into a payment agreement (Payment Agreement) for said
equipment on June 9, 1999, which was amended during August 2000 without reference to the
Special Service Agreement; and
WHEREAS, the parties acknowledge that although the Payment Agreement references
BSFS, BellSouth is and has been the party under that agreement; and
WHEREAS, the parties wish to amend the Special Service Agreement and Payment
Agreement as follows.
The parties agree as follows:
(1) Effective December 18, 2002, the County (more specifically, Monroe County
Emergency Communications Department) will maintain all 911 hardware or software,
including but not limited to Positron equipment, at the Key West Police Department
PSAP at 1600 N. Roosevelt Blvd., Key West, Florida, and BellSouth will have no
obligation to maintain, or to otherwise manage or respond to problems associated with,
any 911 hardware or software, including but not limited to Positron equipment, past
(in other words, on Monroe County's side ofl the "demarcation point" for BellSouth
service at the Key West Police Department. The "demarcation point" is the point of
physical interconnection between BellSouth's telephone network and the customer
premises facilities and, as of the date of this agreement, is located in the 2nd floor
telephone room at the Key West Police Department PSAP. To the extent the Special
Service Agreement includes an obligation by BellSouth to so maintain, manage or
respond, the obligation is amended out of the Special Service Agreement pursuant to
this agreement. The County acknowledges and understands that, should problems
arise at the Key West Police Department PSAP associated with equipment or
operations past the demarcation point at that PSAP, BellSouth will have no
responsibility to respond to calls for the Positron E911 equipment or address or repair
any such problems. Nothing in this amendment will affect any obligations of BellSouth
under the Special Service Agreement to deliver 911 calls to the Key West Police
Department PSAP and to respond to any routing, delivery failure or trunking problems
in connection with such calls, which would arise on BellSouth's side of the
demarcation point. If BellSouth is dispatched on a trouble call and the trouble is
determined to be on the County's side of the demarcation point, the County will be
required to pay applicable charges for the trouble determination.
(2) For so long as the Special Service Agreement is effective, as it may be amended or
replaced by a new agreement governing BellSouth maintenance of County PSAPs other
than the Key West Police Department PSAP, the County will segregate a separate
supply of spare equipment that only BellSouth may use for the other PSAPs and that
the County will not use for the Key West Police Department PSAP (referenced below as
the "Inventory of Spare Equipment for BellSouth's Use") or otherwise access. Exhibit A
lists the Inventory of Spare Equipment for BellSouth's Use as of the date of this
Agreement, and the Inventory of Spare Equipment for BellSouth's Use shall contain
such equipment as may be added to the inventory to replace equipment listed on
Exhibit A that may be used.
(3) Payments for or under, as may be applicable, the Special Service Agreement and
Payment Agreement shall only be as follows:
The monthly payment by the County to BellSouth shall be the sum of (a) and (b) below:
(a) Commencing December 18, 2002, $14,269, representing payment for installation,
equipment and maintenance of equipment, and
(b) Commencing January 1, 2003, $9,047, representing payment for E911 service based
upon the number of access lines in service, as such amount may be adjusted up or down
annually when a count of actual access lines is performed annually to update customer
billing (referred to as the "true -up"), as set forth in applicable BellSouth General Subscriber
Service Tariff provisions.
The amounts in (a) and (b) contemplate:
(i) a reduction of $1,041 from the prior total monthly payment amount, in light of the
exclusion of the Key West Police Department PSAP pursuant to Section (1) above,
and
(ii) 83,000 access lines, the "trued -up" access line count for 2003.
(4) In all other respects, the referenced agreements shall be in full force and effect,
amended only as set forth above.
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WHEREOF, the parties hereto have set their hands and seals this ZOO
.2003.
CLERK
ty Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Y 44. V
Mayor/ Chairman
BELLS TH TE OM N AT ONS, INC.
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do s a By
a Title e s t,—
EXHIBIT A
See Attached Inventory of Spare Eciuinment for BellSouth's Use
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