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HomeMy WebLinkAboutItem C04COUNTY of MONROE The Florida Keys BOARD OF COUNTY COMMISSIONERS Mayor Michelle Lincoln, District 2 Mayor Pro Tem David Rice, District 4 Craig Cates, District 1 James K. Scholl, District 3 Holly Merrill Raschein, District 5 Regular Meeting March 11, 2026 Agenda Item Number: C4 26-0568 BULK ITEM: Yes DEPARTMENT: Project Management TIME APPROXIMATE: N/A STAFF CONTACT: Willie DeSantis AGENDA ITEM WORDING: Approval of a Task Order with William Horn Architect, P.A. in the amount of $256,260.00 for the Boca Chica Mooring Field Shoreside Facility Design Project. This Task Order is funded by a State of Florida, Florida Fish and Wildlife Conservation Commission (FWC) grant. ITEM BACKGROUND: Monroe County has long recognized that unmanaged anchorages with historically high numbers of vessels in the waters surrounding Key West and Stock Island are significant sources of abandoned and derelict vessels. Monroe County has pursued installing a mooring field in the Boca Chica Basin for many years. In early 2022, Monroe County acquired a 22,500 square foot property with approximately 150 feet of seawall on the west side of Boca Chica Basin along Maloney Avenue, Stock Island. The Marine Resources Department is currently working with a separate consultant to design and permit a mooring field in Boca Chica Basin. Project Management is working concurrently with Marine Resources to develop the shoreside facilities for the new managed mooring field. In October 2024, a Task Order for the development of shoreside facilities was issued to McFarland - Johnson, Incorporated. Over the following 9 months, site evaluation work and a schematic design (30% drawings) was completed. Also, during this time, budget constraints including lack of the receipt of an anticipated legislative allocation occurred- necessitating a re-evaluation of the project. The Task Order with McFarland -Johnson was terminated in August 2025. William Horn Architect, P.A. has been serving as a subconsultant to McFarland -Johnson for the design of the shoreside facility dockmaster building. Project Management desires to work directly with William Horn for the reduced scale and lower budget project. The Consultant's services will consist of refining the existing 30% schematic design drawings, preparation of construction documents, assistance with bidding and permitting, and construction administration services through project closeout. PREVIOUS RELEVANT BOCC ACTION: November 2016 — Direction to hire Coastal Systems International to conduct a Detailed Feasibility Study for a mooring field at Boca Chica Basin. February 2020 — Direction to hire Coastal Systems International to pursue Conceptual Permit for Boca Chica Basin mooring field. January 2023 — Approval to advertise a Request for Proposals for a consultant to provide mooring field design and permitting services for the mooring fields in Boca Chica Basin and Man of War Harbor. June 2023 - Approval to hire Geosyntec to design and permit mooring fields in Boca Chica Basin and Man of War Harbor. October 2024 — BOCC approved Task Order w/ McFarland -Johnson for design of new shoreside facility. (Task Order was cancelled in August 2025). INSURANCE REQUIRED: Yes CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval of Task Order DOCUMENTATION: FINANCIAL IMPACT: Effective Date: 3/11/26 Expiration Date: TBD Total Dollar Value of Contract: $256,260.00 Total Cost to County: $0.00 Current Year Portion: $0.00 Budgeted: Yes Source of Funds: 125-62666 (FWC Grant Agreement #25112) CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: N/A If yes, amount: Grant: Yes — 100% County Match: No Insurance Required: Yes — on file. TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND WILLIAM HORN ARCHITECT, P.A. FOR BOCA CHICA SHORESIDE FACILITY DESIGN In accordance with the Agreement for Professional Architectural and Engineering Services, made and entered into on January 18, 2023, ("Agreement"), between MONROE COUNTY, ("County") and WILLIAM HORN ARCHITECT, P.A., ("Consultant"), where professional services are allowed if construction costs do not exceed $7,725,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed $500,000.00 ("Agreement'), as provided in Subsection 287.055(2)(g), Florida Statutes, as amended by Section 2, Chapter 2024-204, Laws of Florida, pursuant to which Recital No. 2 and Attachment A, Subsection 1.01 of the Contract is hereby modified, the parties enter into this Task Order ("Task Order") All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Agreement, in which case, it will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described. This Task Order is effective on the 1111 Day of March 2026. WHEREAS, Monroe County is in the process of developing a managed mooring field in the Boca Chica Basin to help address the problem of abandoned and derelict vessels surrounding Key West and Stock Island and the project includes the development of shoreside facilities consisting of dockage, restrooms, laundry, showers, and parking to accommodate the mooring field users; and WHEREAS, the County is seeking professional architectural and engineering services for the design of the Shoreside Facility of the Boca Chica Mooring Field project. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: 1. In accordance with Article 11, SCOPE OF BASIC SERVICES of the Agreement, the Consultant will use the previously developed 30% schematic drawings for the Boca Chica Shoreside Facility as a reference for site layout, building location, and program intent. • Consultant shall refine existing schematic drawings to reduce and simplify building size to fit within new lower construction budget. Page 1 of 3 • Initial size reductions include removing the maintenance room, eliminating two (2) of the restrooms, removing one (1) of the stairs, reducing the dockmaster office suite from 880 square feet to 620 square feet, and reducing the second floor residential unit from a 2 bedroom/2 bathroom, 880 square feet unit to a 2 bedroom/1 bathroom, 620 square feet unit. 2. In accordance with Article VII, Subparagraph 7.1.1 of the Agreement, the County shall pay the Consultant a lump sum total of Two -Hundred, Fifty -Six Thousand, Two -Hundred, Sixty and 00/100 dollars ($256,260.00) paid on a percent complete basis for the following tasks: a) Schematic Design - $38,439.00 lump sum upon receipt of documentation and approval by the Director of Facilities and Project Management. b) Design Development - $76,878.00 lump sum upon receipt of documentation and approval by the Director of Facilities and Project Management. c) Construction Documents - $89,691.00 lump sum upon receipt of documentation and approval by the Director of Facilities and Project Management. d) Bidding - $12,813.00 lump sum upon completion of bidding phase and approval by the Director of Facilities and Project Management. e) Construction Administration - $38,439.00 lump sum upon project completion and approval by the Director of Facilities and Project Management. All other Terms and Conditions of the Agreement remain unchanged and in full force and effect. [signature page to follow] Page 2 of 3 IN WITNESS WHEREOF, each party caused this Task Order to be executed by its duly authorized representative. (SEAL) Attest: KEVIN MADOK, Clerk 0 As Deputy Clerk Date: Consultant's Witness Attest: By: Printed Name: VV-JELAA mwiox Title: (24T-�C-r— m-AO�<. BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA 0 Mayor/Chairman MONROE COUNTY ATTORNEYS OFFICE APPROVED AS TO FORM S I S TAJ WU` 5 EC "OU IN"Wo"ATTORNEY DATE: 2-18-2026 CONSULTANT WILLIAM 1194 ARCHITECT P.A. By: Printed Name: Title: 01 Lyvalyh 1 Page 3 of 3 AORNWII CERTIFICATE OF LIABILITY INSURANCE 7 T0219t'026— PRODUCER +avv�am.ac.:aww-aw�ss Fl l ,�^^�, °wmaaw www�wwww w ww.w Iwp The Fullers, Inc PHONE ... . dC Na.d tExt 0 94..667 343 Kennedy Drive (A..... .� _ . Key West, FL 33040 Norman Fuller I IN THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAKED ABOVE FOR THE POLICY ;PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSI ,... TYPE OF INSURANCE POLICY NUMBER POLICY EFF � POLICY 'P",_. i LIMITS COMMERCIAL GENERAL LIABILITY Lq�H OCCURRENCEI .... i CLAIMS -MADE � OCCURDGE j TO RENTED .. ......" . d (�L�lk.dC�S�u��rY�CI. ...... ,._.. M EFDEX PERSQNALBAD tf„IwNJLI,IwY ....... .,...,,. N L AGCsREC ATE LaIUIIT APPLIES PER GE. GENERAL AGGREGATE I' ... ............ .. ...... PCJLICY_ LCIC t� JI�C'i l.Nd� I P6tODQQTS CLbi�PAGG.. $ O . . AUTOMOBILE LIABILITY COMBINED "SINGLE LIM IT 11000,000 iMn'MA'NIPWM1 J ANY AUTO x �02158316 0612912026 06/29/2026 BQDiLY ,INJURY IPe Pprson .� .$...... . . ..... ....... ....... OWNED SCHEDULED AUTOS ONLY AuTMIQ(Sy�r SaR�DILY INJURY IPer,ee�ida�nll,� � , p AU AUTCYS IF [aO lR� t E �... 8 ONLY i CDNLY ...... �... UMBRELLA LIAE � OCCUR �ACti QqCVRf EgNPE . V EXCESSLiAE CLAIMS-MAADEFI AGGREGATE DED RETENTION$ WORKERS OOMPENSATON AND I:AT & IL YIN ANY PROPRI IJTIVE A{ E L EACH ACCIQENT j$ �EREMPLOYERS' dMhERURlPARTNERlEXET ER EXCLUDED? N d Mflandatory in NHI E.L.,DISEASE,- EA EIuIP.LQYEE ..$ _.... Dyes, describe under � f F ION DIo I - r DESCRIPTION OF OPERATIONS d LOCATIONS d VEHICLES (ACORD 1E1, Additional Remarks Schedule, may be attached If more space Is required) APPROVED BY RISK MANAGEMENT 2.9.2 DATE _______________ WAIVER N/A RYES C MONBOCC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe County C THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Risk a a a ant 1100 Simonton St. Ili@ t, FL 1J AUTHORIZED REPRESENT Norman FLlller" . CERTIFICATE OF LIABILITY INSURANCE 0210911 , AIR 00 , I V*11 Pillr' a.R19K01110,11 . PRODUCER +�ir+a-� t^eacmr n' ¢1farna�f a®a F Usnrcn The Fullers, Inc PHONE 3011 6 2 1 94.66711 7 FAX 1432 Kennedy Drive (Nq No, Ex@):...... {Arc Key West, FL 33040 106M Norman Fuller I P. t;1, 33040 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE AODL SUER POLICY NUMBER __. POLICY EFF POLICY E7(P LIMITS COMMERCIAL GENERAL LIABILITY EACH .rCYRRENCE 2,000,000 CLAIMS -MADE � OCCUR 09 0037802473 4 00 DAMAGE TO RENTED 0912112025 0912112026 A � I I ATM BXkIIdiA ( ��rItlII✓�i,� I�, , ,,,,, 50,000 .. 1 X f Business Owners IdlEP9XP.C6pyonigPsryar) 5p000' PERSONAL & ADt9,INJURY ........_., 2,000,000 AGGREGATE LIMIT APPLIES PER: !GENE AGGREGATE S d�p �p 4Y4i00,61056 „GEN'L °a POLICY JET LOG El PRO UCTS C09t� N P AGG I®-- 4Y000,000 a NEOBQLE LIABILITY ''AUTO COMBINED SINGLE LIMIT 1 @Es E�,VJFS II ANY AUTO BCPLY INJURnPer EEersonL, $ OWNED SCHEDULED AUTOS ONLY!AUTOS RUDILi ,N4LRY jR9r acridenq $ ..,. yyy AlS�S ONLY NO NED -,, � AU�OS t7NLY i P IDPERTY IIAMAGL rc acldpgt. UMBRELLA LIAR OCCUR �EACH,C6CCURf�C(I,GE �. EXCESS LEAS CLAIMS -MADE i j I AGGREGATE DECK RETENTION $ COMPENSATION AND EMPLOYERS" LIABILITY Y/ N 520-40146 ANY PROPRIETORIPARTNER/EXECUTVE PER5WORKERS trek J M TL, I IEft 0110112026 01/01/2027 E,L EAGHAC;CIJ )ENT, $ 1,000 000 ((FICERIMEMBER EXCLUDED? N I A Eandatory In NH) — E,L. D6SA E-- EAiwPLi7YE.( 1,000,000 It Kes, describe under IT 1,000,000' N lowI i DESCRIPTION OF OPERATIONS t LOCATIONS I VEHICLES (ACORD lot, Additional Remarks Schedule, may he attached It more space is required) rchitect, certificate holder is an additional insured for liability as per arm # BPO4480713 APPROVED BY RISK MANAGEMENT BY Cctrx C.�t¢d .9.26 DATE WAIVER N/A RYES MONBOCC Monroe County BOCC Risk Management 1100 Simonton St. Key West, FL 33040 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORIZED REPRESENTATIV Norman Fuller , ACORD 25 (2016/03) O 1988.2 00 A GO Fp CORPORATION. All rights reserved. The ACORD name and logo are registered marks of AC Client#: 1049512 WILLIPH01 ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 1 2/06/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER USI Insurance Services LLC 2502 N Rock Point Dr. Suite 400 y Tampa, FL 33607 855 874-1270 CONTACT Ashlyn Puryear PHONE g55 874-1270 FAX Ext : A/C, No E MA Lo, ADDRESS: ashlyn.puryear@usi.com INSURER(S) AFFORDING COVERAGE NAIC# Aspen American Insurance Company INSURER A : p P y 43460 INSURED William P. Horn, Architect, P.A. 915 Eaton Street INSURER B : INSURER C Key West, FL 33040 INSURER D : INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MMIDDIYYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE OCCUR PREMISES (E. RENTED ) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO - POLICY JECT LOC PRODUCTS -COMP/OP AGG $ $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ N I A STATUTE ER E. L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Professional AAAE10004107 08/20/2025 08/20/2026 $2,000,000 per claim Liability $2,000,000 annl aggr. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Project: All Projects for Monroe County, FL; Annual Contract for Architectural Services. A ttK r By__ — . WANNS NdA ­ CERTIFICATE HOLDER CANCELLATION Monroe Count SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Risk Management 1100 Simonton Street AUTHORIZED REPRESENTATIVE Key West, FL 33040 `"J_ ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) 1 of 1 The ACORD name and logo are registered marks of ACORD #S52873464/M50506479 AHCZP