HomeMy WebLinkAboutItem D14COUNTY of MONROE
The Florida Keys
BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Lincoln, District 2
Mayor Pro Tem David Rice, District 4
Craig Cates, District 1
James K. Scholl, District 3
Holly Merrill Raschein, District 5
Regular Meeting
March 11, 2026
Agenda Item Number: D14
26-0551
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan
AGENDA ITEM WORDING: Approval up update to Section 11 of the TDC Operations Manual to
increase the dollar amount for the TDC Capital Streamline processes from $19,999 to $50,000.
ITEM BACKGROUND:
TDC approved at their meeting of February 12, 2026
PREVIOUS RELEVANT BOCC ACTION:
INSURANCE REQUIRED: No
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION
Approval
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
DATE: February 26, 2026
To: Monroe County Board of County Commissioners
FROM: Maxine Pacini, Senior Director Grants and Budget
RE: Revision to Section II of the Operations Manual Relating to Streamline Process of Capital
Project Agreements
Our current policy governing capital project agreement funding allows projects with total costs of $19,999.99
or less to qualify for a streamlined reimbursement process.
This policy has been in place for more than a decade, during which time project costs have increased
significantly.
To maintain the same level of streamlined service that projects under $19,999.99 previously received, we
respectfully request approval to revise the policy to allow projects with total costs under $50,000 to be eligible
for the streamlined reimbursement process.
For reference, in FY 2025 there were 15 project requests at or below $50,000, and in FY 2026 there were 20
such requests.
Below is a copy of the revised policy for your review and approval.
CAPITAL PROJECT AGREEMENTS $19,999.99$50,000 AND UNDER: Those funding allocations of
$19.,999.9.995 ,000 and below shall best -re -a -alined to simplify the process.
All those capital allocations that fall under $..A....9..,...9..9..9....9..9. 0,00 and approved by the District Advisory
.....................................................
Committees and TDC shall only be signed off by the TDC President/CEO. There would be no formal
Agreement processed through the BOCC, but rather an official capital project summary sheet. The
BOCC approves the amount allocated within the line item for Capital Projects for each of the Districts
within the line item budget submitted for approval at the yearly budget meeting.
Should the applicant request an extension or revision to the scope of work for their funding
allocation, they must submit the request in writing to the President/CEO and staff review.