1st Amendment 12/17/2003
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
January 9, 2004
TO:
Dent Pierce, Director
Public Works Division
ATTN:
FROM:
Beth Leto, Administrative Assistant
Public Works Division
Pamela G. Hanc",A--
Deputy Clerk V
At the December 17, 2003, Board of County Commissioner's Meeting the Board granted
approval and authorized execution of Contract Amendment No. 1 between Monroe County and
Harvard Jolly Clees Toppe Architect, P.A. for Professional Services to redesign the Medical
Examiner Facility to meet the wind load requirement of 150 mph as defined in the current
Building Code.
Enclosed is a copy of the above-mentioned for your handling. Should you have any
questions please do not hesitate to contact this office.
cc: County Administrator wlo document
County Attorney
Finance
File ~
MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACT AMENDMENT No.1
PROJECT TITLE:
Medical Examiner's Facilitv
CONTRACT AMENDMENT NO:
Total Previous Amendments
Original Contract Amount
Revised Contract Amount
0.00
$135.000.00 (6.3/4% of $2,000,000.00)
$164.691.00
Detailed description of Amendment and justification:
Amend Contract with Harvard Jolly Clees Toppe Architects. P.A. for Professional Services to redesion the
Medical Examiner's Facilitv to meet the wind load reouirements of 150 moh as defined in the current
Buildino Code. The scooe of the reouired chanoes is included in the attached Drooosal. The cost
associated with redesion ($29,691.00> is neolioible compared to the expected construction cost savinos
estimated to be $160.000.00 to $200.000.00.
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BOARD OF COUNTY COMMlSS lONERS '0~;:' ~"\()~~.
OF ~O OE CO,>>' FL~ID \.~ \\~"\~ Q~()
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Mayor /Chairman . ')'1'rWI?RK '2,'1.0 3 ~ . ~'\ ~'\'\
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DIRECTOR OF PUBLIC WORKS
COUNTY ADMINISTRATOR
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HARVARD
JOLLY
ClEES
TO P P E
ARCHITECTS, P.A
A I A
Board 01
Directors
R. lohn Clees, AlA
Jellrey E. Cobble. AlA
WI1Uam B. Harvard. AlA
Steven M. Hefser, AlA
Blanchard E. Jolly, AlA
James A. Shawhan. AlA
Jonathan R Tappe. AlA
2714 Ninth 51. N.
5t Petersburg, Fl
33704
727/896 4611
AA C000119
April 30, 2003
CON~ONROE COUNTY
CJlnU~GEMENr
~cJ'QM~~5 -2003
L~_G)__
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Ms. Stephanie Coffer
Director of Construction and Planning
Monroe County
1100 Simonton Street
Key West, Fl 33040
Re: Monroe County Medical Examiner's Facility
Crawl Key, Florida
HJCT Comm. No. 01160
Dear Ms. Coffer:
This letter is in response to our telephone conversation regarding additional construction
costs associated with increasing the 3-second wind gust pressure from the code
required 150 mph to the requested 190 mph (see attached letter from Jorge Fernandez
dated 4-24-03).
Many components of the building will be affected by this increase. While the main cost
escalation will be in the structure of the building, other affected components include
roofing, sheathing, windows, doors, hardware, soffits, etc. Accordingly, we estimate an
increase in construction cost from $160,000.00 to $200,000.00.
It is our understanding that when the Florida Building Code took effect in early 2002, it
superseded all other code and code modifications. Accordingly, you may want to verify
if your previously adopted code modification ordinance is still in effect.
We look forward to direction from your office concerning this issue, as it affects the
design of many building components.
Feel free to call with any questions you may have.
Sincerely,
"
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.,Y/
. Cobble, AlA
e Vice President
o JOllY ClEES TOPPE ARCHITECTS, P.A., AlA
xc:
Yvette V. london - HJCT
Jorge Fernandez - Cabana & Fernandez
w:\01160\Coffer Itr07.doc
FROM :Harvard JaIl,::! Clees TOPF FRX NO. :9544867825
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Rpr. 28 2003 05:41PM P2
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CABANA 'AND FERNANDEZ STAUCTURAL CONSULTANTS, P.A.
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April 24, 2003
Ms. Y\'et1e London, A.l.A.
HARV ARD, JOLL V, CLBBS, TOPPE AACHlTECTS
2714911-1 STREBl' NORTH
ST. PETE~SBURG. FL 3370....
RE : MONROE COUNTY MEDICAL EXAMINER BLDO
CF # : A0073.00
MONROE COUNlY
CONSTRUcnON MANAGEMENT
MAY 0 5 2003 ~ J
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RB8!Dft
Deltr Yvette:
ThiS is 10 cover two cumnt issues:
Requirements (tJr Slab Supporu~ Tho Geolechnical Repon tulleS tbat tbe '* or pUel has two P\JtpCJX5, provldjoa
ra4latanc;e to wind upli1\ and OVcrturnUlS, and prtvent!n, the stlUCtwc from collapsing .s. resull 01 the fill wuhtng
away during a udal surg<< event.. RccenU)' we .skod for an oplnton reprdia\S the use of pileI for Ihe bree2<<:way sltlb.
The response from the OeolCCbnic:aJ Engineer seems to Impl)' that pll.. would Dol be roquirod in tbilllte8,
Followltlll the previous roQOmmendatlool re,ardins the building. It appears thai the bn,e~y .lab is to be trtated
tn the same category IU a sidewalk and lhal. therd'ore.lI i. conceivable thallt would be allow to perish ;n tha event
or 8 tidal sUfge. We wlll follow this concept and not provide any piling Ul'lder th.h~ shtb. lfthl. I. not w1ult youlll1dlor
the OwIler ~ant to hltve. please indicate 8b. '
Wind Design R.eq.ulreme.nls; J would like 10 again relate the history oftJQ. inue. Up through th. eftrly 10 middle 90's
the US Weulher Service lXll1ected wind data using al)'Umt known 8lI1ho "fatAl mile wind speed". AU the codes or
the time hAd their requlremeots ISnd equations set. to work with tha. data. 'I'hon It cbuse WI"I llIade to a new lY~lem
refemtd Ie) as the "3~second gU5t velocity". Without.otng lnlo the complJcated t1l81&01U behind lhis ah..n.sc, we will
say that lhe new velocftia were generally 10 rn1Jn per hout Casler lhan Ibloorrospondin8 values rOt tho same or
similar locations. ASCB.7 adopted the now syslom in the 1995 edJtlon ofU\e code, tn doing~. lhe tables or
coeffidentll for UIlCl in the calcufation formolu were .~Ulted doWD~. TbJs was done.., that the rcsl1lling
pressures, olllcu1aled wiLh the nllW (higher) velociU... would produce comparable pressure& to tbOf;e obt.ined with
' Ihe J:ltf:vlou& versions of' the c:odc. Conseq~Il>'. tJlo PmlIC"t etlefftclcn. lIlble& and fonnuJas aftj tet to work with 1'3
second gust vGlocitiell", not With '.faslest mite velocltles",
The duisn velocity for the cateSOfY 5 burriCMt e:ll:j)tclled in the Monroe County ordinances t. in tenn or"r~stesl
milm" vclO(litiCS. This was ClUTCft, in wdw prior to 1995, bm it is no 10lller 10. Si~ tha prosoi1t day coefficient
tableSllnd !onnulas no longer I"ClOor;l Lheso values. thalr 170 mpb ngUftl wol1ld bJlve lo be firSl ttMtUs\N 10 ita, '
oquh'alent In terms Qf" "'3-6eoond gull velocity",
The Florida Bulldlng Code provides a table for convertinl between the two velocity sySlems. This table Indicales
that. In aeneral, lhe two IiYstc~ ~r by Ule same 20 milClS per hour rnenuoncd ebc)ve. Howevt:t, allo llig.l1eat
"fastest mile" velocity flpre in this table is IJO mph. which translateJ to . "3~ f'15t vClI~ty" of 150 mph. A
mathematically COITClCllranslation of a "[&StOlt mite" ".Iocii)' of 170 mph 10 't].sec: IUSI" equlvlll~nt i. theretore nol
polllible ulling the offic=iaJ fablo. [{we Wfll'l!l to use a .hnple e~pol.tfon (which fa not alwaYI mathematically
correct), Ihe equivalent BlUr. would be 170 + ao .. J 90 tnph. As. we haw Prev10UJty stltlad, Ih" CllJ'ftnt Florida Code
and ASeE.7 velocity requirement fot Monroe COUDt)I. in tllnna or J-second BUtt. velocity, ,s I ~o mph, This would.
'therefore, ~ an increllllO of 40 mph over wltat the eode tcquirCll. Although the Owner fw the riaht to deSign the
building for whateverveJo<=ity he wishes, u long as it is higher than the code minimum, we would IlkI.' to warn )'ou
o( the cost impact of such dociJion. which would be tara-.
,
2701 N. HIMES AVENUE · SUm; 103 · TAMPA, F1.. 33807*2100 . PHONe (8'3) 878.'7739 . FAX (813) 878-61586
FROM :Harvard Joll'::l Clees Topp.
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FAX NO. :9544867825
)
Apr. 28 2003 05:41PM P3
PAGE 83
April 24,200J
Ms. Yvette London, A.I.A.
MONROE COl1N1'Y MBDlCAL BXAM1'NER BLDO
Pille 2 0(2
As a comment; for p'trpo... gf comparilOn. J would like lo mention that tbG FlOrida Code, in !.he cblllpter dedicated
to special rcquire.ment9 for sohools, m:ol1Ubcndl (not a mandalory) thai all naw Enhanced Hunican. Shelters be
desi,ned Cor It velocity 40 mpl\ higher man all other buUdinllln the zone, Por Monroe County lb.. would be I SO +
40 - )90 mph, whJch ;1;," m,ntioned a!Jew.. the rougheqwvaJenl of the 170 mph IlJU.rl in the old ordJnance.
Before we 'commil to one design or the other, plaID review uu. mailer Ollal mofC! to lnake sura everyone
unQenlarlds wlult we are doiftl. In order tl) keep the pace I Qeed an answer It Ute latcal by the middle Qr ae)(t wco.k.
Sincerely
.".".-""....'" I
~ma~.p.E
CABANA AND FERNANDEZ STRU
CONSULTANTS, P,A.
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