FY2004 10/15/2003
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
January 9, 2004
TO:
Salvador Zappulla, Director
Office of Management & Budget
ATTN:
Dave Owens
Grants Management
FROM:
Pamela G. Hanco~
Deputy Clerk LY
At the October 15, 2003, Board of County Commissioner's Meeting the Board granted
approval and authorized execution of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Funds Agreement between Monroe County and the
Monroe County Sheriff's Department.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you
have any questions please do not hesitate to contact this office.
cc: County Administrator wlo document
County Attorney
Finance
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EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
FORMULA GRANT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this Is;#' day of
CC7f} &'t/l- ,2003, by and between MONROE COUNTY, a political subdivision of
the State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter
referred to as "COUNTY," and Monroe County Sheriff's Dept., whose address is 5525 College
Road, Key West, Florida 33040, hereinafter referred to as "PROVIDER"
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds to
the COUNTY to implement a program that provides Youth Challenge Day services; and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the PROVIDER is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial State
and Local Law Enforcement Assistance Formula Grant Funds to the PROVIDER in accordance
with the COUNTY'S application for the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the PROVIDER agree as follows:
1. TERM - The term of this Agreement is from October 1, 2003, through September 30,
2004, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The PROVIDER will provide services as outlined in the COUNTY'S Anti-
Drug Abuse Sub-grant Award, attached and made a part hereof.
3. FUNDS - The total project budget to be expended by the PROVIDER in performance
of the services set forth in Section 2 of this agreement shall be the total sum of $60,000.00.
The total sum represents federal gr~nt/state sub-grant support in the amount of $45,000.00 and
local matching funds in the amount of $15,000.00, which amount shall be provided by the
county through the grant matching funds account. All funds shall be distributed and expended
in accordance with the Project Budget Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Office of Criminal Justice Grants Florida Department of
Law Enforcement Subgrant Award Certificate and Application" therefor and all laws, rules and
regulations relating thereto are incorporated by reference, (Attachment C).
5. IMPLEMENTING AGENCY BOND - The PROVIDER is an implementing agency
under the COUNTY'S Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program, and shall be bound by all the provisions of the documents
incorporated by reference in Section 4 of this Agreement. Additionally, the PROVIDER shall be
bound by all laws, rules, and regulations relating to the COUNTY'S performance under the
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program.
6. BILLING AND PAYMENT
(a) The PROVIDER shall render to the COUNTY, at the close of each calendar month,
an itemized invoice properly dated, describing the services rendered, the cost of the services,
and all other information required by the Program Director. The original invoice shall be sent to:
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30)
days of receipt of the correct and proper invoice submitted by the PROVIDER.
7. TERMINATION - This Agreement may be terminated by either party at any time, with
or without cause, upon not less than thirty (30) days written notice delivered to the other party.
The COUNTY shall not be obligated to pay for any services provided by the PROVIDER after
the PROVIDER has received notice of termination. In the event there are any unused Edward
Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds, the
PROVIDER shall promptly refund those funds to the COUNTY or otherwise use such funds as
the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The PROVIDER shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement incorporated in
Section 4 of this Agreement.
9. AUDIT - The PROVIDER shall submit to the COUNTY an audit report covering the
term of this Agreement, within one-hundred twenty (120) days following the Agreement's lapse
or early termination and shall also comply with all provisions of the Agreement incorporated in
Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY:
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
FOR PROVIDER:
Richard D. Roth, Sheriff
Monroe County Sheriff Department
5525 College Road
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level
sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the PROVIDER at its address specified above. The COUNTY shall not be
obligated to pay for any services provided by the PROVIDER after the PROVIDER has received
notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the PROVIDER shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the PROVIDER. If the PROVIDER
receives notice of material breach, it will have thirty days in order to cure the material breach of
the contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall
assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
14. INDEPENDENT CONTRACTOR/EMPLOYEE STATUS - The PROVIDER is an
independent contractor. No statement in this agreement shall be construed so as to find the
PROVIDER, its employees, contractors, servants, volunteers, or agents to be employees of the
COUNTY. Persons employed by the PROVIDER in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges granted to the
COUNTY'S officers and employees either by operation of law or by the COUNTY.
15. INDEMNIFICATION - The PROVIDER agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of services hereunder by the PROVIDER.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
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IN V\{ITNESS WHEREOF, the parties to this Agreement have caused their names to bei.i€
affixed h~reto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
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ATTACHMENT A
EXPENSE REIMBURSEMENT REQUIREMENTS
This document is intended to provide basic guidelines to Human Service Organizations, county travelers,
and contractual parties who have reimbursable expenses associated with Monroe County business.
These guidelines, as they relate to travel, are from Florida Statute 112.061.
A cover letter summarizing the major line items on the reimbursable expense request needs
to also contain a notarized certified statement such as:
"I certify that the attached expenses are accurate and in agreement with the records
of this organization. Furthermore, these expenses are in compliance with this organization's
contract with the Monroe County Board of County Commissioners."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all-inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If a Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and payroll taxes, check number
and check amount. If a Payroll Journal is not provided, the following information must be
provided: check amount, check number, date, payee, support for applicable payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement.
The log must define the date, number of copies made, source document, purpose, and
recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Telefax, Fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel must be submitted in accordance with Florida Statute 112.06l.
Credit card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at a departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for by traveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Meal reimbursement is: breakfast at $3.00, lunch at $6.00, and dinner at $12.00. Meal
guidelines state that travel must begin prior to 6 a.m. for breakfast reimbursement, before
noon and end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m.
for dinner reimbursement.
Mileage reimbursement is calculated at .29 cents per mile for personal auto mileage while
on County business. An odometer reading must be included on the state travel voucher for
vicinity travel. Mileage is not allowed from a residence or office to a point of departure. For
example, driving form one's home to the airport for a business trip is not a reimbursable
expense.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depreciation expenses (unless
specifically included in the contract), entertainment expenses, fund raising, non-sufficient
check charges, penalties and fines.
ATTACHMENT B
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for ( Organization name) for the time
period of to
Check # Payee Reason Amount
101 Company A Rent $ X,XXX.XX
102 Company B Utilities XXX.XX
104 Employee A P/R ending 05/14/01 XXX.XX
105 Employee B P/R ending OS/28/01 XXX .XX
(A) Total $ X.XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D-C) $ X.XXX.XX
I certify that the above checks have been submitted to the vendors as noted and
that the expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this
organization's contract with the Monroe County Board of County Commissioners and
will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this _ day of 2001
by who is personally known to me.
Notary Public
Notary Stamp
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ET~ C~AUSE ./7
I~~ [) &:t:.LJ warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration pai
Date:
the former counz: or employee.
STATE OF ~ud~
COUNTY OF '--;:lz#~
9NALL Y APB AR/~ BEFO~E ME, the undersigned authority,
I ~ who, after first being sworn by me, affixed his/her
re (name of individual signing) in the space provided above on this ~ day of
1f&,~U , fia23 --I ~ /l \ '
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NOTARY PUBLIC
My commission expires:
",.~~ VALENEAMARJNB.lO
[.'f ... '< MY COMMISSION # CC 993340
~" EXPIRES: January 11, 2005
Bonded Thru Notary Public Underwriters
OMS - MCP FORM #4
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor list."
A+-~vh I'M ~+ C
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FBLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
Daryl G. McLaughlin
Interim Commissioner
August it 2003
The Honorable Dixie Spehar
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Re: 04-CJ-B-11-54-01-019 / Monroe Youth Challenge Program 3
Dear Mayor Spehar:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of$45,000 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 04A -
Community Crime Prevention.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to, the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Dixie Spehar
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
o l-IJ-~
Clayt~H. Wilder
Community Program Administrator
CHW /BHlmg
Enclosures
state of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
04-CJ-J3-11-54-01-019 in the amount of $45,000,
for a project entitled: Monroe Youth Challenge Program 3
for the period of 10/01/2003 through 09/30/2004, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
,and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe county
(Name of Subgrantee)
state of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: August 1, 2003
Grant Period: From: 10/01/2003 To: 09/30/2004
Project Title: Monroe Youth Challenge Program 3
Grant Number: 04-CJ-J3-11-54-01-019
Federal Funds: $45,000.00
state Agency Match:
Local Agency Match: $15,000.00
Total Project Cost: $60,000.00
Program Area: 04A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-~7, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the state or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
04-CJ-J3-11-54-01-019
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed certificate of Acceptance of Subgrant Award
is returned to the Department.
QX
Official
Clayton H. Wilder
Community Program Administrator
~ -1- D3
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application. .,
. The term "Department", unless otherwise stated, refers to the Department of Law Enforcement'.
. The term "OCJG" refers to the Office of Criminal Justice Grants.
. The term "subgrant recipient" or .subgrantee" refers to the goveming body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
. The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity
eligible to be a subgrantee (ex. City of Live OaK)
. Instructions are incorporated in this document by reference.
A. Subgrant Data
1. This section to be completed by Subgrantee 2. This section to be completed by OCJG
Continuation of Previous Subgrant? Yes Project ID # I Program Area #: I CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant "',ll}(.)\ - I '3 \ OL(A
SFY 2003 CJ Contract # SFY 2004 CJ Contract #
2003- CJ - CJ - 5A - 11 - 54 - 106 2004 - CJ -Jd - LL - 21- hI. - () (9
B. Applicant Information
1. Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Govemment): Monroe County Board of County:
County Commissioners Monroe
Name of Chief Elected Official! State Agency Head: Dixie Spehar
Title: Mayor
Address: 500 Whitehead Street Area Code! Phone #
305-292-3440
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: spehar-dixie@monroecounty-f1.gov Area Code! Fax #
305-292-3466
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: Danny L. Kolhage County
Monroe
Title: Clerk of the Circuit Court
Address: 500 Whitehead Street Area Code! Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: Area Code! Fax #
305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners County
Name of Chief Executive Official! State Agency Head! Subgrantee representative Monroe
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator
Address: 1100 Simonton Street Area Code! Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: roberts-james@monroecounty-f1.gov Area Code! Fax #
305-292-4544
FDLE. Byrne Formula Grant Application Package
Grant Application
Section 11 - Page 1
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Proiect Director
Name of Project Director: David P. Owens County
(Implementing Agency Employee) Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same as project director County
(if other than Project Director) Monroe
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
6. Person Responsible For Financial Reporting (if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
7. Person Responsible For Proarammatic Performance Reportina (if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
8. Service Provider Contact Person
Name: Judy Greenman County
Monroe
Title: Monroe Youth Challenge Program Director
Address: 90-8 Sombrero Road Area Code I Phone #
305-393-1315
City, County, State, Zip Code: Marathon, Monroe, FL 33050 SUNCOM #
E-mail Address: jfgreenman@aol.com Area Code I Fax #
305-743-6523
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 2
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Procuam
C. Administrative Data
1. Project Title: Monroe Youth Challenge Program
2. Identify the year of the project (I, II, III, etc.) III
3. Project period I Start: 10/01103 I End: 09/30/04
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in 82 (Subgrantee CFO) or a designee in their
office. If 82 is selected, do not reenter the contact information. This is only needed for desiQnee.
82 XXX
OR
DESIGNEE
Name:
Title:
Address:
City, State, Zip
Phone Number:
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proaram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XXX
4. Subgrant Recipient FEID #: 59-6000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes_ No -
7. Cash Advance: Will you request an advance?
Yes - Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section It - Page 3
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Project Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
1.a. Probl.em Description: Teen fighting and harassment, suspension rates, drug and alcohol
use and related violence, and the incidence of teen suicide are on the rise in Monroe County.
1.b. Problem Significance: School Crime and Violence is on the rise nationwide as in Monroe
County Schools. Fighting and harassment involving threats and intimidation are the most
frequently reported incidents in Monroe County public schools. Our school district budget
continues to face funding reductions at the state le\el for non-academic resources and special
programs. Students with special academic, socio-emotional and/or violence-prevention needs
are falling through the gaps. The result is alienation and a sense of helplessness that results in
violence and drugs. MYCP prevention programs emphasize unity, acceptance and respect and
peer mentoring. The 1995 Big Brothers/Big Sisters of America Impact Survey indicates that
young people with mentors are:
. 53% less likely to skip school
. 46% less likely to use illegal drugs
. 33% less likely to hit someone
According to Monroe County's 1999 District's Needs Assessment, the #1 risk factor our county
needs to address is Alienation and Rebelliousness of students. Need continues to be demonstrated
in the latest 2000 Florida Youth Substance Abuse Survey, conducted by the Department of
Children and Families which shows that Florida youth have elevated risk in all domains. Risk
factors which place our students notably above the national norm include academic failure, friends'
delinquent behavior, or family discipline and personal transitions/mobility.
Most currently, Monroe County students indicated that Drug Use, Gossip and Rumors and
Achievement in School were among their top four concerns at all three high schools. This data is
from over 1600 students who ranked their concerns in an anonymous Natural Helpers Survey
administered at all three high schools in Monroe County between May and November 2002.
The Search Institute's research of the "40 Developmental Assets."has shown that a positive self
image, opportunities for student involvement, development of personal skills, and adult support lead
to higher academic achievement, avoidance of things that are dangerous, and more resilience to
negative peer pressure. MYCP emphasizes personal development to create a safer, drug-free
environment in school and in community based on this research.
Monroe County students are affected personally as well as academically. MYCP's effective network
of adult volunteers available for technical or financial assistance along. with MYCP's close
collaboration with the Monroe County School District, makes MYCP the ideal community partner to
provide local drug and violence prevention efforts to Monroe County students.
1.c. Needs Assessment: Monroe County schools ranked 8th in the state for violence, 4th in the
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state for vandalism arrests and 3rd for drug misdemeanor arrests according to the Florida Keys
Healthy Start Coalition 1999 Youth Risk Behavior Survey. (Collected from Monroe County's three
high schools. 1330 students surveyed.) Additional data sho'Ned that:
. 17% of students seriously considered suicide during 12 months preceding survey
. 14% of students actually attempted suicide during 12 months preceding survey
. 17% of students carried weapons during the 30 days preceding survey
. 31 % of students had been in a physical fight during 12 months preceding survey
. 15% had been physically hurt by their boyfriend or girlfriend
. 12% had been forced to have sexual intercourse
According to Florida Department of Education's Statewide Report on School Safety and
Discipline Data, In-School Suspensions and Out-of-School Suspensions are on a rise in
Monroe County Middle and High School. ~nroe County 2001-2002 Data compared to 2000-
2001 showed:
. High School Population decreased 1 %
. High School In-School Suspensions increased 38%
. High School Out-of-School Suspensions increased 8%
. Middle School Population increased 25%
. Middle School In-School Suspensions increased 17%
. Middle School Out-of School Suspensions increased 17%
The gap between current and desired project results has been that as of yet, MYCP has not
hosted a Challenge Day workshop in Key West.
MYCP will continue to address the unmet need of providing drug and violence prevention
training to Key West students by networking with Key West community leaders and the principal
of Key West High School (KWHS); and supporting the KWHS leadership teacher with life skills
and violence prevention training.
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Grant Application
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a es.
2.a. Project Enhancement and Expansion: This year, (Year 2, Oct 02-Sept 03), MYCP new
program elements include 1) "Natural Helpers" Peer Assistance training; 2) Student Awareness
Day-Prejudice and Violence Reduction Program; 3) School-wide Leadership Breakfasts; 4)
Community Wide Teen-Nights; and 5) a Leadership/Prevention class at Coral Shores High School.
Byrne funds will have purchased a total of 180 life skills/leadership /violence prevention classes
and 240 program hours producing 5130 student contacts with a total of 57 students this school year
ending May 2003.
One planned enhancement is to expand the school wide Student Leadership Breakfast currently
provided only at Coral Shores High School to the other two high schools. This event focuses on
building unity and inclusion among all student leaders and establishing a base of support and
coordination for school wide campaigns.
Another enhancement for year three is to provide direct support to the Leadership Classes at all
three Monroe County high schools to enable consistent prevention and youth development
trainings. Speakers, School wide campaigns, workshops and training materials will be offered to all
three leadership instructors.
2.b. Project Goals
Short-Term Goals:
· To continue reinforcing a support system of peer acceptance and encourage non-violent, non-
drug norms among Monroe County adolescents via our existing programs.
. To create a Key West MYCP Advisory Team that will include volunteers who will coordinate a
Challenge Day and sponsor an after school club at Key West High School.
. To host a Challenge Leadership Training in Key West.
· To increase the consistency and evaluation of our school peer mentoring initiative.
Long-Term Goals:
. To increase collaboration at all three high schools with MYCP being incorporated regularly into
the agendas of the School Advisory Council, the faculty planning teams and the School
Improvement Plans.
· To have 3 active regional Advisory teams that coordinate trainings, effectively fundraise and
which are valuable resources to our school district and any agency providing youth prevention
services.
· To increase community awareness of and strengthen the community's commitment to building
developmental assets for our youth.. .similar to a "Community of Promise."
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2.c. The Monroe Youth Challenge Program (MYCP) is a grassroots violence prevention, safety, and
overall health initiative designed to reduce violence, juvenile crime, truancy, addictive risk behaviors,
alienation and intolerance in all domains: individual/peer, family, school, community. The MYCP
partnership includes schools, law enforcement, health providers and more than 200 community
volunteers from throughout the Keys.
MYCP offers programming that builds respects, tolerance and compassion among students most at
risk of violence and involvement in crime and gangs. MYCP deals with currently unaddressed
issues of anger management, isolation, ci\1C responsibility, violence, racism, teasing, stereotypes,
tobacco, drugs, alcohol and more. MYCP also adds a "preventive" discipline component to the
traditional time constrained discipline structure of our schools, supporting the transformation of
student anger, separation and peer pressure into tolerance, peer support and acceptance of self
and others. This is the key to reducing violence in our schools. MYCP encourages a student
driven effort to create a unified, safer school environment. Discovering personal strengths, building
leadership skills and celebrating diversity is core to MYCP programs. MYCP avoids duplication and
enhances the delivery of existing services with its close collaboration with existing government and
private services and employees.
2.d. Multi-jurisdictional Task Forces: not applicable
2.e. Project Staff: addressed in App. X section below.
2.f. Project Equipment: not applicable
2.g. Project Location: addressed in App. X section below.
2.h. Project Activities:
MYCP addresses the identified problem through the following initiatives:
1) Youth Development Trainings such as Challenge Day, an 8 hour anti violence workshop,
which builds life skills, confidence, positive, empathetic relationships among peers and adults,
an appreciation for diversity, a commitment to stop '.1olence and a responsibility to be an active
agent of change.
2) Drug Awareness and Prevention Trainings is incorporated into most MYCP programming
since we are frequently exploring underlying reasons for at risk teen behavior such as drug
abuse, crime and pregnancy. However, MYCP is also coordinating with the Florida National
Guard to offer drug prevention presentations and trainings to all high schools in the Keys. After
a 5 hour training course, students are certified to present an Anti DruglTobacco presentation to
middle and elementary school students.
3) After School Clubs and Community Service Projects in conjunction with community agencies
supporting violence and drug prevention and youth development. The after school clubs
sponsored by MYCP are Marathon High School's STARS (Supporting Tolerance, Acceptance
and Respect in Students) Club and Coral Shores High School's SMILE (Student Mentors
Improving Life Everyday) Club. These after school programs offer continued trainings in
interpersonal skills taught at Challenge Day. Serving as alternative drug free events, these
meetings are designed to reduce violence and substance abuse and build unity. These
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
meetings include life skills training and group community service projects, Random Acts of
Kindness and activities that contribute to a more positive campus environment and relationships
among peers.
4) Peer mentor/mentee relationships incorporated into the leadership class and after school
club activities and adult role models who provide a sense of belonging and ongoing support to
the teachers and students with a consistent presence at the after school club meetings and at
the leadership class.
5) Grassroots coordination with schools, existing law enforcement, juvenile justice agencies,
social service and civic organizations in order to integrate and increase the impact of existing
crime prevention and substance abuse education efforts. Networking with existing agencies is
paramount to assure we do not duplicate efforts and to deliver interesting, diverse drug-free
events to students. As an example, MYCP joined forces with a local community based youth
director to launch community Teen Nights and offer a variety of field trips including "Beach Fest"
and "Acquire the Fire" to at risk youth in both the middle and upper keys who would otherwise
never have considered attending these inspirational youth events. This year, MYCP also
collaborated with the Holocaust Education and Documentation Centerto make Student
Awareness Day, a violence and prejudice reduction program, available to 72 local students (33
from the Upper Keys, 26 from the Middle Keys and 13 from Key West).
6) MYCP The Leadership SkillslTechniques Class. MYCP piloted this class with Byrne funds
at Coral Shores High School this school ;ear. It is utilizing the Natural Helpers Peer Assistance
Curriculum, a psychology text, and a text specializing in conflict resolution. Topics addressed
are Leadership Style and Development, Group Behaviors and decision making, Power &
Conflict, Conflict Resolution, Anger Management, Sexual Violence and Prejudice. Students
also participate in personal and group community service projects. Some of these are designed
by students; some are existing programs to which students contribute their time. Networking
with other community based organizations is emphasized to create a holistic approach to
leadership development and prevention training.
Coral Shores High School counselor Cindy Ypsilanti stated that, 'Many students would not have
emerged as leaders among their own peers due to their popularity status, but through the
various activities and trainings offered by the MYCP leadership class, these students have been
given the opportunity to seek and explore their own leadership style and gain a sense of
importance and responsibility for their education and their community at large. A random
sampling of the first 40 students who took the class shows students are improving their GPA's
and contributing to create a safer, friendlier schooL"
2.i. Target Groups: addressed in section regarding program area 04 (page 14).
2.j. Project Results:
The project's quantitative indicators will be measured by the following: 2) Incidents of crime
and violence (in-school and out-of-school); 2) Suspension and fighting statistics which are compiled
annually by Monroe County Public Schools as part of the Florida Department of Education Florida
School Indicators Report; 3) number of events and meetings completed and numberof students
served by various outreach programs, mentoring, and prevention trainings; and 4) number of
disciplinary referrals and behavioral problems exhibited by target population.
Comparative qualitative indicators will consist of a baseline and post self-report surveys
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presented to students and adults who participate in the trainings and the leadership class. The
survey will assess student attitudes and beliefs about school success, peer relationships, and
risk behaviors. Additionally, success will be monitored yearly with a teacher survey assessing
improvement in discipline problems, student moral and any observed reductions in student
cliques, bullying and teasing. The MCYP Advisory Board will meet quarterly to review
implementation plans and event evaluations
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Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Part I
Community Crime Prevention
State Program Area 04
This document provides guidance for project applications prepared for state program
area 04. This includes suggested length of responses for some items as well as
identifying specific information to be provided. The narrative should be as concise as
possible. Please also see other guidance in application instructions.
Federal Purpose Area
Providing community and neighborhood programs that assist citizens in preventing and
controlling crime, including special programs that address the problems of crimes
committed against the elderly and special programs for rural jurisdictions.
State Program Areas approved under Federal Purpose Area 04
04A: Community Crime Prevention
048: Community Policing
SECTION E:
2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for the same
previously funded state program area, please describe any significant changes in the target
population, geographical location, and/or project activities in 300 words or less.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
In year 1 {Oct 01- Sept 02) of Byrne Grant Funding, MYCP consisted of three main program
elements: 1) "Challenoe Day"; 2) a follow-up after school club; and 3) a Peer Mentor Prooram with
ongoing life skills training for Mentors, Mentees and Adult Sponsors who support the Student
Mentor for the duration of the school year. In the Byrne Grant's first year, (Oct 01- Sept 02), MYCP
produced 103 events, with 1657 Student contacts, 303 Adult contacts, and 274 program hours.
Those figures include 2 Challenge Days for Coral Shores High School freshmen, a Natural Helpers
Peer Assistance Training Retreat for 25 Key West High School students, 65 Upper Keys students
(Includes 5 home schoolers) and 4 Middle Keys students. Also included is a Regional Leadership/
Prevention Training by Dr. James McCray with 62 Students (9 from Key West High School, 17 from
Marathon High School, 30 from Coral Shores High School, 2 from Plantation Key School and 4
from Key Largo School).
One MYCP accomplishment is our county wide, all inclusive events. MYCP includes youth from the
entire community..."home schoolers, private schoolers as well as public schoolers". We also bring
students togetherfrom different areas of the Keys whenever practical in an effort to build unity and
diminish any rivalries between schools.
Another major accomplishment is reflected in the Monroe County SESIR (School Environmental
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Safety Incident Report) data showing a 67.7% decrease in crime and violence incidents reported
this year at Coral Shores Hiqh School. ..the only high school where MYCP has piloted the
leadership class, has hosted Challenge Days regularly since February 2001 and has enjoyed the
support of school administration. (Other factors surely contribute to that drastic drop, however, it is
noteworthy that the other 3 high schools increased in reported incidents. Marathon High School
increased by 27% and Key West High School increased by 6%.)
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
The major- obstacle is building support among school faculty, administrators and community
members who are already over committed. While the significance of the total program has helped
to inspire many, we are addressing this challenge by forming regional advisory teams and giving
presentations to local mental health, juvenile justice, law enforcement and parent groups to develop
more community awareness and participation. Another challenge is creating buy in and motivation
among youth to create change and be leaders since they are often overwhelmed due to their
academic schedules, sports, other clubs and commitments. The leadership class which is giving
MYCP and students access to each other during the academic day is how we are addressing this
problem. The last obstacle is the "at risk" students who are often resistant to a program or event
that is labeled as a "prevention" event. We effectively address these students by organizing events
that have a recreational element and provide for social interaction as well as learning such as our
Teen Nights.
3. If there are any changes or enhancements planned for the current year, please describe
them in 300 words or less, including how they will more effectively address the identified
problem.
This year, (Year 2, Oct 02-$ept 03), MYCP new program elements include 1) "Natural Helpers"
Peer Assistance training; 2) Student Awareness Day-- Prejudice and Violence Reduction Program;
3) School-wide Leadership Breakfasts; 4) Community Wide Teen-Nights; and 5) a
Leadership/Prevention class at Coral Shores High School. Byrne funds will have purchased a total
of 180 life skills/leadership /violence prevention classes and 240 program hours producing 5130
student contacts with a total of 57 students this school }ear ending May 2003.
One planned enhancement is to expand the school wide Student Leadership Breakfast currently
provided only at Coral Shores High School to the other two high schools. This event focuses on
building unity and inclusion among all student leaders and establishing a base of support and
coordination for school wide campaigns.
Another enhancement for year three is to provide direct support to the Leadership Classes at all
three Monroe County high schools to enable consistent prevention and youth development
trainings. Speakers, School wide campaigns, workshops and training materials will be offered to all
three leadership instructors.
4. If the project will continue to operate as previously established, provide any critical additional
information that has not otherwise been addressed in the application in .300 \M)rds or less.
No additional critical information.
I NOTE: If your project includes only one service provider, complete the following information for
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this provider. If your project includes more than one provider, include this information for each
provider that you list in the table, including questions in the talQet qroup section and the proiect
activities section.
SERVICE PROVIDER / PERSONNEL
1. Identify the service provider agency that will be part of this project.
Monroe County Sheriff's Department.
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name: above
b. Identify the Service Provider's administrative location.
5525 College Road
Key West, FL 33040
c. Will the relationship of the Subgrantee or Governmental Implementing Agency to the
Service Provider be a contractual one (ex. non-profit service provider)? Or are they
administratively part of either the subgrantee and/or implementing agency (ex. police
department or county social service division)?
contractual
d. Does the agency providing the proposed service require a license?
no
e. List all licenses the Service Provider will use in providing only the
services through this contract. Do not list all other licenses the Service Provider holds.
Not applicable.
3. If the relationship with the service provider is contractual, will you use competitive bids or
sole source procurement? The applicant should note that if sole source procurement is
used, and the budgeted amount is greater than $100,000, preapproval must be obtained
from FDLE prior to the reimbursement of funds.
Sole source procurement.
4. If service provision occur at more than one location and/or at a location other than the one
identified in item 2 above, please specify all service location addresses.
Services are delivered primarily at the following high schools:
Coral Shores High School; 89901 Old Highvvay; Tavernier, FL 33070
Key West High School; 2100 Flagler Ave; Key West, FL 33040
Marathon High School; 350 Sombrero Beach Road; Marathon, FI 33050
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Grant Application
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5. Identify the role(s) of key personnel by title and provide a brief description of their primary
responsibility. These individuals mayor may not be grant funded but provide project
activities that are eligible for Byrne Program funding and that establish the ''program'' your
will be reporting on in the quarterly performance reports. For example, if you only purchase
drug prevention education materials, you would identify personnel, such as a crime
prevention officer, who conducts project activities such as classes using the materials.
a. List position title, job description (list only key tasks) and agency.
MYCP Keys Director (contract)
. Accountable for the planning and design of MYCP;
. Accountable for programs and procedures;
· Serve as the liaison with School district Safe School Administrator, the Sheriffs Office,
DARE, Department of Juvenile Justice, youth tobacco education programs, Domestic
Abuse Shelter youth advocates, Department of Children and Families, and others;
· Responsible for building and supporting school teams;
. Responsible for scheduling and organizing county wide trainings;
· Responsible for coordinating with law enforcement, community agencies and youth
counseling resources to strengthening existing school and community-based prevention
programming;
· Responsible for developing new private and public funding sources for MYCP;
. Grant Writing and Reporting
. Accountable for Program Evaluations and Statistics
· Accounting and Budget Development
. Oversee Fundraising
. Oversee Public Relations
MYCP Program Supervisor & Upper Keys Prevention Coordinator (contract)
· Assumes role of Keys Director when Director not in town
o Serves as substitute on Monroe County Education Foundation board for MYCP
Director
o Serves as liaison with MYCP Advisory Team
· Program Development of Leadership Classes county-wide.
o Including evaluations, community service projects & trainings
· Program Development of Peer Mentor Program including mentor/mentee
events/trai n ings/documentation
· Directs and evaluates performance of Youth Development Advisors at other school sites
· Responsible for record maintenance of all activities supervised
o Sign ins, activity logs, minutes of meetings
· May provide direct trainings to Peer Mentors, Natural Helpers and Community Volunteers
· Chief Liaison with Upper Keys MYCP Advisory Team
· Coordinates Upper Keys School wide prevention campaign
· Challenge Day Coordinator for Upper Keys
· Serves as liaison with upper keys school administration, planning teams and Student Ad\isory
Councils regarding MYCP activities
· Coordinates life skills and prevention trainings for leadership classes
· Assures timely administration of all evaluation tools including surveys at all school sites
· Assists Director with collection and analysis of school and student outcome data
MYCP Youth Development Advisors (contract)
· Includes directly supporting school and community based youth development, as well
as violence and drug prevention efforts;
· Coordinates after school club meetings;
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. Organizes other drug free community-wide youth events;
. Directs and evaluates performance of peer mentors;
· Provides team building activities at meetings;
· Conducts leadership, personal life skills and youth development trainings;
· Coordinates school wide prevention campaigns in cooperation with a teacher;
. Organizes community service projects for students;
· Developes recreational programs to strengthen prevention programming;
. Assists in the site coordination of mentor/mentee relationships and trainings;
· Assists Program Supervisor with program and student evaluations and data; and
· Maintains documentation of student contact and program hours via sign ins sheets, activity
logs and minutes of meetings
b. Indicate the number of staff who will provide project activities.
MYCP Keys Director
MYCP Program Supervisor and
Upper Keys Prevention Coordinator
Upper Keys MYCP Youth Development Advisor
1
1
1
Middle Keys MYCP Youth Development Advisors
3
Key West MYCP Youth Development Advisors
1
c. Specify whether positions are Agency or Contract staff. Contract, except for any that are
current school board employee, in which case School Board invoices Sheriff's Dept.
d. Indicate whether positions will be funded with project funds. yes
e. Specify whether positions provide services under a Service Provider's license. no
f. Indicate whether positions require a license for individuals providing project services. no
g. If any license is required, specify the status of the license. Indicate 'YES" if the license
is current (or you may indicate "Pending"). However, if your response in column 6 or 7 is
"YES" and your response in column 8 is "NO", you must provide an explanation. Not
applicable.
TARGET GROUP
1. Identify the basic demographics of your target group. Include age range and gender.
The demographic makeup of our target group has 4 parts....
· Challenge Day or Similar Experiential Training is provided to all 9th graders;
· The Leadership Class services the ]'h_8th grade at risk males and females at Marathon High
School in the Middle Keys and all 9th _12th graders at Coral Shores High School in the Upper
Keys.
· The Stars Club of Marathon High School serves all interested 7th - 12'h grade students
. Natural Helpers serves ]'h _12th grade social leaders
2. Estimate the number of participants. If the project includes multiple components or activities
and not all participants will be included in each, please discuss briefly the differences.
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The total served by the scope of this project this past year was approximately 700 unduplicated students.
This included students enrolled in the Coral Shores High School leadership class, Challenge Day
attendees, mentees receiving mentoring, Natural Helpers from all three high schools, and
participants in the after school clubs and community wide drug free events.
Next year, MYCP will serve Upper Keys 9th grader via a Challenge Day workshop, 7th_8th grade
"at risk" students enrolled in a leadership course at Marathon High School Middle School,
students enrolled in basic remediation courses who will be tutored by the leadership students,
middle and high school STARS and SMILE club members, and Natural Helpers from all three
high sch(~)Qls which include representatives from ih_12th grade, all cliques and social groups.
3. In 300 words or less, respond to the following items regarding your selection of project
participants.
a. Indicate what criteria you will use in selecting project participants and how (process) you
will select them. If you select participants based upon a referral by an organization or
agency, include this information as well. For a community policing project, this may be
based on residence in a targeted neighborhood.
b. List all other criteria you will require in order for participants to qualify for selection. If
your project will provide activities for family members or significant others, please
include them in this description as well. If you will use either specific age groups or
school categories (Le., second grade, high school) as categories, then also include this
information.
c. Identify individuals by position title(s) who will determine project participant eligibility.
Attendees at Challenge Day, a one day anti violence workshop, are selected by grade level as a
group of peers based on a collaborative MYCP/School district decision that 9th grade is the group
most in need of this programming.
Participants in the Leadership Class will be referred to the leadership teacher by school
counselors and administration after identifying students with at risk behaviors such as excessive
referrals, absences, tardies or poor academic performance.
Participants in the STARS Club is open to student body 7th _12th grade and the SMILE Club is 9th
_12th. Participation is voluntary and is usually generated by word of mouth by existing members.
Students who will be selected as Natural Helpers are chosen by fellow peers via an anonymous
survey where students identify two students and two adults that they trust to go to with their
problems. From this list, 25 students will be selected that represent each social group and clique
at the school. These students will be trained as peer helpers and will be another set of ears to
identify students in need of emotional or academic assistance.
The selection criteria are determined by the MYCP Keys Director and the Program Supervisor in
conjunction with school planning teams and administration.
ACTIVITIES
1. If your proposed project does not stand alone, but is part of an existing program, please
describe this relationship.
Not applicable.
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2. Please indicate the activities your project will provide. Select from the following list of
commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent bePAeen activities you select from the list and the Objectives
and Performance Measures on which you will be reporting:
Common Project Activities
Prevention and Community Policing
Academic tutorina
Alternative drug-free events X
Citizen hot line
Citizen patrol
Community leader meetinas X
Community service proiects X
Comprehensive assessment for families
Crime and substance abuse prevention education X
Crisis intervention or counseling services
Escort services
Life skill development education activities X
Media packaae development
Neiahborhood watch meetinas
Property identification activities
Recreation programs in school/neigh.lcommunity
Referral to community resources
Security surveys of homes/businesses
Substance abuse education program development
Summer camp activities
Other: listed below X
Alternative/drug free events include STARS and SMILE club meetings, communitywide events
such as teen nights and other leadership trainings. These are described below:
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Challenge Day
One Person in Attendance
Yearly Event to kick off school year or semester
Approximately 150
900 people with 150 attending 6 Challenge Day.;
2 in Upper Keys, 2 in Middle Keys, 2 in Key West
Project Activity:
After School Marathon High School STARS
Club
One Student
Weekly
Approx 20 "
680 Units is 34 meetings 'Nith 20 students in
attendance
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Project Activity:
MYCP Coral Shores High School Leadership
Class
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Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
One 85 minute class for approx 30 students
Daily
Approx 30
180 classes per school year
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Ul"!its Project Provides:
Teen Nights/Drug Free Events
One student in attendance
Monthly
Approx 30
Approx 270 students with 30 attending 9
69flts
COMMUNITY LEADERS MEETINGS consist of meetings with school officials, law
enforcement, state and local ~uth service agencies and mental health providers. Frequency
and number of participants varies.
COMMUNITY SERVICE PROJECTS will include projects that MYCP coordinates with
community organizations for local students via the leadership class and the after school clubs.
Often MYCP chooses projects which specifically rely on youth which the parent organization
has trouble accessing.
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Domestic Abuse Anti Bully Puppet Show
One Student trained to present Puppet Show
10 Presentations (5 by CSHS & 5 by MHS)
16 Students presenting (8 at CSHS & 8 at
MHS)
Approx 250 students viewing presentation
(25 students x 10 presentations)
Project Activity:
Unit of Measurement:
Frequency:
School wide "Acts of Kindness" Campaign
One student performing service
4 school wide acts per year
(2 at CSHS & 2 at MHS)
50 students performing acts
1100 students receiving 2 x per year
# of Participants:
Defined Units Project Provides:
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
CSHS Clean Up Campaign
One Student Organizing Campaign
Monthly
40 students
200 students performing clean up through-
out the school year
LIFE SKILLS DEVELOPMENT EDUCATION consists of teaching or providing for
opportunities to either develop or enhance the skills necessary to make good
decisions to support a positive, healthy lifestyle. This includes but is not limited to:
self-awareness and self improvement, stress, anger management, safety issues, personal
wellness, time management, communication techniques, strategies for communicating care,
consideration, trust and respect for others.
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section /I - Page 17
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Project Activity:
MYCP Marathon Middle School Leadership
Class
One 50 minute class for approx 25 students
Daily
Approx 25
180 classes per school year
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Student Awareness Day
One person in attendance
Once per Year
100 students plus 10 adults
110
CRIME AND SUBSTANCE ABUSE PREVENTION EDUCATION
Project Activity: FL National Guard Knight Vision Training
Unit of Measurement: One student receiving training
Frequency: Once per Year
# of Participants: 40 Student Trainers
(15 at CSHS, 15 at MHS, 10 at KWHS)
Defined Units Project Provides: 800 younger students receiving Anti Drug
/Alcohol/Tobacco Presentation by 40 older
certified students. (8 Teams of 5 student
trainers giving 4 presentations to class of
approx 25 students)
3. Provide the following information for all proposed project activities and/or events listed in
response to item 3 above.
a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour class for 10 students)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the numberof participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
4. Briefly describe what you consider successful completion of a project activity and how you
will measure it. This should include whether it is time, activ1ty or content based. For
example, successful completion for an individual could be attendance at all classes the
project provided.
Successful completion of most MYCP programs is attendance at events, trainings and classes.
5. What happens if someone does not successfully complete a project activity? If this includes
expulsion, please list the criteria.
If someone does not successfully complete a leadership class activity, their grade is impacted.
Other than leadership class, most events are optional so there are no sanctions.
6. Will you use incentives and/or sanctions to encourage participation and completion of
project activities? If yes, please respond to the following:
a. Identify and describe all sanctions and/or incentives.
b. Describe how and when they will be used.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 18
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Application for Funding Assistance
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
MCYP most effective incentive for student participation is our reputation for dynamic
programs and of course, food at our events! However, we also use prizes and community
sponsored rewards as appropriate. For instance, students were rewarded for a community
service project in May with a kayaking trip after they baked cookies for the entire school staff on
a professional "off school" day. Another example is a donated "Dolphin Encounter" that the
Dolphin Research Center has donated for the winners of a school wide "acts of kindness"
campaign that will kick off the next school year at the local high schools. Community service
hours are also an incentive. MYCP also awards the President's Service Award $1000
Scholarship for the most deserving graduate with over 100 community service hours.
7. If any special training is planned for personnel at any level, please identify this training and
describe how it will further the operation of the project. Also identify the position or types of
positions that would attend such training. Not applicable.
8. If equipment purchases will be a significant part of project funding, describe how this
equipment will be used in project operations. Not applicable.
COOPERATING OR PARTICIPATING AGENCIES
1. List all agencies and/or organizations participating in project implementation or whose
cooperation and/or support are necessary for the success of your project.
The MYCP program coordinator networks with local agencies, community leaders and
organizations to identify needs, discuss successful strategies, and to coordinate efforts to reduce
duplication and increase effectiveness of our prevention efforts. In particular, MYCP works closely
with the Monroe County School District Safe School Administrator, the Domestic Abuse Shelter,
Monroe County Sheriffs Office, Monroe County Health Department's SWAT (Students Working
Against Tobacco) Coordinator, Area Health Education Center, and civic and service organizations.
While MYCP could deliver services to youth without the described alliances, these partnerships
have improved the quality of our programs, our name recognition and ourfundraising ability. MYCP
has demonstrated a strong commitment to the coordination of prevention efforts. By strengthening
existing programs and reducing the duplication of services, MYCP has increased overall community
awareness and momentum toward this worthwhile initiative.
2. Describe the role of each agency/organization.
The agencies mentioned have served MYCP is the following ways:
. Most have provided funding
. All offer speakers and training opportunities
· All have provided adult volunteers to support major MYCP training events
such as Challenge Day or the after school club
· Some have provided in kind donations such as food and prizes
· The Monroe County Safe School Administrator has been MYCP's main partner
in planning and coordinating prevention efforts for the school.
3. Have you obtained a commitment fOr support from each listed agency / organization? If it
has not been obtained, describe how this will be accomplished.
Yes, MYCP has letters of support from each partnering agency.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 11- Page 19
OCJG - 005 (rev. 04/04/03)
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the project that you have not
previously addressed in this subgrant application. This should include identifying any other
Byrne-funded project/activity/client that overlaps with this request.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 20
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Proqram Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, Le.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives.
If you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further uidance. Continue on a second a e if necessar .
a. . .List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
04A
(#)
Community Crime Prevention
(Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
::",:{,:{:::????::::::??::"?:{':?:::::{{::::{I'??{{{{{{,,,??? {::::{{:??it {t:t::::{{{:':::::t::::::IIf If Iff IIIIf{I II:'{:t::::ttiI:?:t:::t",t:ttn~4A:;:tc.QmmWn\Cririi~':eiiiv~Hii6ii:
Provide forty (40) alternative drug-free events. [Alternative drug-free events would include such things as
sporting events, games, field trips, parties, etc., i.e., any participatory event designed to strengthen the anti-
04A.01 drug message and bond those participating in the event.] Numeric
Part 1 - During this reporting period, how many alternative drug free events were conducted? [Identify in
the narrative portion of this report the names of these events and describe how the anti-drug and/or anti-
crime messa e was incor orated in each event.
Present fifteen (15) crime and substance abuse prevention education classes.
04A.02 Part 1 - During this reporting period, how many crime prevention and substance abuse education classes Numeric
were resented? Brief! discuss these classes in the narrative.
Conduct thirty (30) life skill development education classes.
04A.03 Part 1 - During this reporting period, how many life skill development education classes were presented? Numeric
Brief! discuss these classes in the narrative.
Create, expand, or enhance community, neighborhood, or school-based recreation programs.
04A.04 Part 1 - Did the subgrant create or expand one or more community of neighborhood recreation programs? Y/N
Part 5 - Did the activities include academic tutoring?
Part 7 - Did the activities include dru awareness and revention education?
Conduct twelve (12) meetings with community leaders for the purpose of identifying neighborhood problems
and developing proposed solutions and support groups. [Activities under this objective should be reported
separately from those that are undertaken in conjunction with Neighborhood Watch and Business Watch
04A.05 Programs.] Numeric
Part 1 - During this reporting period, how many meetings with community leaders for the purpose of
identifying neighborhood problems and developing proposed solutions were conducted?
Part 2 - Durin this re ortin eriod, how man communities com leted the Coalition Develo ment Trainin
Rule 110-9.006
Grant Application
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FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
04A.09
Numeric
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section /I - Page 2Z.
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterlv Performance Reports will be reviewed against this schedule.
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar ADr May Jun Jul AUQ SeD
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(04) (04) (04) (04)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Upper Keys Challenge Days X
Middle Keys Challenge Day Training X
Key West Challenge Day Training X
Outreach Community Service Projects X X X X X X X X X X
After School Clubs X X X X X X X X X X
Peer Mentor Initiatives & Trainings X X X X X X X X X X
Program & Planning Support of
Leadership! Prevention Class for X X X X X X X X X X
KWHS, MHS and CSHS
CSHS Natural Helpers Peer Assistance X
Training
MHS Natural Helpers Peer Assistance X
Training
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section /I - Page 23
OCJG - 005 (rev. 04/04/03)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
KWHS Natural Helpers Peer X
Assistance Training
Regional Youth Development
IDiversity/Drug & Violence Prevention X X X
Trainings
Florida National Guard Drug Prevention X
Training for KWHS, MHS & CSHS
Student Awareness Day Violence and
Prejudice Reduction Program for X
KWHS, MHS and CSHS
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section II- Page 24
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect
Costs) and Total Project Costs. Total Local Match must be a minimum of 25% ofthe
Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
. will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of25 percent of the Total Budget.
,.,,,. " r. . . .. . . . .. .' .
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries And
Benefits
Contractual 45,000.00 15,000.00 60,000.00 .
Services
Expenses
Operating Capital
Outlay
Indirect Costs
>
Totals 45,000.00 15,000.00 60,000.00
"
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section /I - Page 25
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Continue on additional a es if necessa .
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent of
the project's cost.
a. Identify your specific sources of matching funds. Monroe County General
revenue fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) nfa
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No:
If no, please explain.
Yes:
xx
If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee. $750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. nfa
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section 1/ . Page ~-lD
OCJG - 005 (rev. 04/04/03)
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
b. How recently was the basis established or updated?
GROSS SALARY/BENEFITS FOR:
MYCP Keys Director
Approx 800 hours @ $20/hour
MYCP Program Supervisor
Approx 850 hours @ $20/hour
MYCP Prevention Training Events and Classes:
School District Counselors or Advisors,
And Youth Development Advisors 1,350 hours @ $20/hr
TOTAL REQUEST:
$16,000
$17,000
$27,000
$60,000
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations.
Monroe County will contract with the Monroe County Sheriff's Department for this project.
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section If - Page 27
OCJG - 005 (rev. 04104/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles
for StateL Local and Indian Tribal Governments", or OMS Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMS Circular A-11 0 and Florida
law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original" project period,
additional Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must
reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in
performance measures, and also identify problems with project implementation and address actions
being taken to resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 28
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 10,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the
budgeted activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain
written approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget. Subgrant
recipients shall obtain written approval from the Department for reimbursement oftravel costs for field trips
that were not listed in the approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not In excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
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Grant Application
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Application for Funding Assistance
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206-
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-110.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMS Circular A-11 O.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules ofthe Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letter findings~ Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
FDLE Byrne Formula Grant Application Package
Grant Application
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months ofthe issue date ofthe
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which
can be in the form ofthe "Certification of Audit Exemption" form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to
the Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence ofthe subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
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arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include,
but are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, Le., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concemed parties. The
subgrant recipient shall proceed diligently with the performance of this agreement accordin!;! to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
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the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The prior mentioned individuals have authority to
sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has
authority to submit requests for approval of specific travel, Financial and Performance Reports, with the
exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the
Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for him/her, the chief officer or elected official must submit to the department a letter or
resolution indicating the person given signature authority. The letter indicating delegation of signature authority
must be signed by the chief officer or elected official and the person receiving signature authority. The letter
must also specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F .S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense ofthe employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
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taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
qbtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
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b. The subgrant recipient and a the implementing agency agree to certify that they either do or do not meet
EEO program criteria as set forth in Section 501 ofThe Federal Omnibus Crime Control and Safe Streets
Act of 1968, as amended and that they have or have not formulated, implemented and maintained a
current EEO Program. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1 ,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its
EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper
copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two
previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a
copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an
updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local govemment services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation ofthe employment provisions contained in 8 U.S.C. Section 1324a(e), Section
27 4A( e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient ofthe employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and "
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbvinq Activities, according to its instructions.
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) The undersigned shall require that the language ofthis certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. .Pay-to-stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
this condition, which provides for individual site environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment ofthe site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
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Grant Application
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package
Grant Application
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OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient)
(Select one of the following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
xx Has a Current EEO Plan
_Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant a . . n for deral assistance is approved or face loss of federal funds.
::./~
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: (P ( 'f IIJ 3
FDLE Byrne Formula Grant Application Package
EEO Certification
Appendix IV - ~ge 2 vrr~q
OCJG - 006 (rev. 04/04/03)
Rule 110-9.006
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Select one of the
following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency. . . (Select one of the following):
xx Has a Current EEO Plan
Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120
days after a subgrant application for federal assistance is approved or face loss of federal funds.
-:::.z=-c.:7 ~ 0 li~
Signature of Implementing Agency Authorized Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County Commissioners
Title: County Administrator
wi ill) 3
Date:
FDLE Byrne Formula Grant Application Package
EEO Certification
Appendix IV .0af/8 2 9f ~ ~
OCJG - 007 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Si nature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
Q~W.~
Typed Name and Title: Clavton H. Wilder. Community PrOQram Administrator
Date: c:a -1- D 3
ubgrant Recipient
Offlcialof Govemmen
., ... .:, :',': ;'ij~,( f' ;y-::/}'-'--t'f:L-:<;' '/:'-, ,"~';; '>:<:">i"
ayor.orDe~ignated Rep
Signature:
:::~ N~? ~l ;~: James L. Roberts. County Administrator
Signature:
Typed Nam~nd Title: James L. Roberts. County Administrator
Date: ~ V/63
Rule 110-9.006
Grant Application
Section II - Page ~Cf I
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
StateofFI()~ida
Depaqmentof~~"f .~Ilf()rcement
Office of Criminal Justice Grants
Signature:
QJ2~. WA~")
Typed Name and Title: Clavton H. Wilder. Community Proqram Administrator
Date:
"fJ --1- 0 3
Typed Name of Subgrant Recipient: Monroe C
~:J__c:::?
n Board of Coun Commissioners
Signature:
Typed Name and Title: James L. Roberts. County Administrator
tp!V!c13
Date:
Official,
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date: 0/'1(63
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section 11 - Page ~41
OCJG - 005 (rev. 04/04/03)